HomeMy WebLinkAboutC-2652 - Agreement for Consolidated Fire Emergency Communications, Training, Reporting, and Information SystemsAGREEMENT FOR CONSOLIDATED FIRE EMERGENCY
COMMUNICATIONS, TRAINING, REPORTING AND INFORMATION SYSTEMS
THIS AGREEMENT is made and entered into by and among the City
of Fountain Valley, City of Huntington Beach, City of Newport
Beach, City of Westminster, each a municipal corporation of the
State of California, hereinafter referred to jointly and severally
as "CITIES" and the County of Orange, a political subdivision of
the State of California, hereinafter referred to as "COUNTY." For
convenience, Consolidated Fire Emergency Communications, Training,
and Records Management Systems shall be hereinafter referred to as
"SYSTEM."
WHEREAS, CITIES and COUNTY are responsible for providing fire
protection, rescue, emergency medical, hazardous materials, fire
investigations, and records management systems within their
respective corporate limits of each of said cities and Midway City
and Sunset Beach, the unincorporated area of the County; and
Investigation has disclosed that SYSTEM would greatly reduce
the total cost of providing maximum emergency fire protection and
would permit maximum use of equipment and manpower in cooperative
ventures, thereby increasing emergency efficiency and defense
capabilities of CITIES and COUNTY; and
CITIES and COUNTY each have the power and authority to provide
emergency services, facilities, equipment, personnel, training,
fire investigations, records management systems, and dispatching
for their respective geographical areas and are capable of
providing such facilities and services at this time; and
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Government Code Sections 6500 et seq. provide that two (2) or
more public agencies, by Agreement, may jointly exercise any power
common to the contracting parties;
NOW, THEREFORE, CITIES and COUNTY do hereby agree as follows:
1. STATEMENT OF WORK:
The City of Huntington Beach shall provide to CITIES and
COUNTY dispatch, training, and records management through a system
to be located in and operated by said City of Huntington Beach.
2. DIVISION OF MAINTENANCE COSTS:
The actual cost of maintenance and operation of SYSTEM
shall be distributed among CITIES and COUNTY based on the
following formulae for the period beginning January 1, 1988
through June 30, 1988, and such CITIES and COUNTY shall pay their
share of such costs to the City of Huntington Beach as hereinafter
provided:
ASSESSED
CITY POPULATION VALUATION TOTAL PERCENTAGE
(thousands) (millions)
Fountain Valley 55.1 1,886.1 1,941.2 10.2
Huntington Beach 184.3 7,495.3 7,679.6 40.1
Newport Beach 67.1 7,169.5 7,236.6 37.8
Westminster
73.0
2,007.8
2,060.8
10.9
County of Orange
6.4
179.9
186.3
1.0
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0 •.
The relative shares of cost for the fiscal period beginning
January 1, 1988 through June 30, 1988, and each fiscal year
thereafter, shall be computed by using the same method as used in
the above chart provided that population and assessed valuation
figures shall be adjusted as of January 1 of each year, commencing
January 1, 1988. The current population estimate issued by the
State Department of Finance or successor agency and the current
secured assessed valuation figures issued by the Orange County
Assessors Office shall be used for this purpose. Such costs shall
be prorated for any city or county which executes this Agreement
during rather than at the commencement of any fiscal year. If one
or more parties withdraw from this Agreement, as provided in
paragraph 4, such costs shall be shared among the remaining
parties as provided herein.
The City of Huntington Beach shall notify each party of the
estimated total cost of providing such services in each subsequent
fiscal year by February 1 immediately preceding each fiscal year.
Such estimated costs shall be reviewed at the end of each fiscal
year and adjusted as necessary to reimburse the CITIES and COUNTY
for any unexpended funds.
A total cost increase in excess of ten (10) percent in any
year shall require specific approval by each of the parties. The
City of Huntington Beach shall prepare and retain records of said
actual costs and allow inspection thereof by the other parties for
a period of five (5) years following the fiscal year in question.
3. COMMUNICATION COSTS
Determination of the total cost for communication,
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0
training, personnel and equipment shall be limited to the
following items:
a. Telephone.
1 Two (2) emergency telephone reporting trunk
I
lines from each city.
2. One (1) station telephone plus line charges to
each fire station.
3. Rental of "Emergency Telephone Equipment" and
other equipment directly related to its
function.
b. Vocal Alarm System.
1. One (1) vocal alarm speaker plus line charges
to each fire station.
C. Personnel.
1. Two (2) qualified fire dispatchers continuously
on duty in the communications center.
d. One radio paging system.
e. Other personnel, components or equipment agreed to
by CITIES and COUNTY.
4. NOTICE OF WITHDRAWAL:
The term of this Agreement shall remain in full force and
effect from and after the date hereof subject to withdrawal of any
of CITIES or COUNTY as herein provided. If any CITY or COUNTY
chooses to withdraw from this Agreement, it shall give notice in
' writing to each other contracting CITY and COUNTY on or before
January 1 of any year, and such withdrawal shall become effective
the following July 1. If such notice is given, any remaining
party may withdraw by giving similar notice on or before the
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following January 30. Any withdrawal notice by Huntington Beach
shall serve to terminate this Agreement as of the effective date.
5. REQUIRED COMMUNICATION EQUIPMENT
Each of the CITIES and COUNTY shall install the following
minimum communication equipment in each fire station:
a. A station direct telephone line with handset
originating at the communication center in Huntington Beach.
b. A station vocal or paging line and speaker
originating at the communication center in Huntington Beach.
C. A mobile data computer terminal in each operating
fire company unit.
6. EMERGENCY TELEPHONE EQUIPMENT:
CITIES shall install two (2) emergency telephone
reporting trunk lines terminating at the communication center in
Huntington Beach.
7. ADDITIONAL TELEPHONE EQUIPMENT
CITIES or COUNTY may have installed special or extra
telephone equipment or electronic equipment in addition to the
standard equipment required by this Agreement, provided that the
installing CITY or COUNTY shall pay for all such special or extra
equipment.
8.DIRECTION OF ORDERS:
All installation, maintenance and repair orders for any
system communication equipment shall be directed through the City
of Huntington Beach.
9. BILLING:
The City of Huntington Beach shall quarterly bill each of
the CITIES and COUNTY for their share of the costs as determined
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and expended under this Agreement and each CITY and COUNTY shall
pay the billed amount within thirty (30) days after such billing.
10. RESPONSIBLE AUTHORITIES; FORMING PROCEDURES:
The responsible authorities for this Agreement shall be
the Fire Chiefs and City Managers, City Administrators or County
Administrator. Operational procedure shall be agreed upon by a
majority of CITIES and COUNTY Fire Chiefs and each CITY and COUNTY
shall be responsible for the proper disposition of its business
telephone calls.
11. MAPPING AND OTHER INFORMATION:
CITIES and COUNTY shall provide and maintain accurate
mapping and related emergency dispatching information necessary
for efficient deployment and control of fire units and manpower.
This information and all subsequent information shall be the
responsibility of each individual CITIES and COUNTY and all
changes shall be sent to the communications center.
12. TITLE TO PROPERTY:
Title to all property collectively acquired hereunder
shall be property of the City of Huntington Beach and shall so
remain following termination of this Agreement. Title to property
individually acquired by any CITY or COUNTY shall remain the
property of the acquiring entity.
13. INDEMNITY:
The City of Huntington Beach, its officers and employees
(herein as "City ") are expressly indemnified by each other party
against any claim of injury to person or property or any death
which may arise from provision of services to such party
hereunder. This duty to indemnify shall include a duty to defend
.am
actions brought against City and shall extend to all claims even
when it is alleged that the claim or claims are founded upon the
active or passive, the joint, concurrent or sole negligence or act
of City. Without limitation of the foregoing, no party, nor any
of its officers, agents or employees shall assume any liability by
reason of anything done or omitted to be done by the remaining
parties or any of them or by their officers, agents and employees
under or in connection with any work performed pursuant to this
Agreement. Each party (indemnitor) agrees to defend and save and
hold harmless the other parties (indemnitee) to this agreement and
each of them and their officers and employees from any and all
liability, loss or cost, that indemnitee may incur by reason of
any death or any injury to person or to property which occurs as
result of any act or omission of indemnitor its, officers or
employees.
In the event that legal action is brought against any party
then such party shall immediately forward to each other party and
all of them a copy of the Summons and Complaint in such action.
In the event that two or more parties are charged with
concurrent negligence in a legal action or actions brought jointly
against two more such parties then each defendant shall bear its
own defense and costs. If final judgement is entered against any
such party or parties, any apportionment of damages between such
joint defendants shall be made in the verdict or decision of the
court.
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14. CONTINUED EFFECT OF 1972 AGREEMENT CONCERNING FIRE
TRAINING SYSTEMS:
All facilities use entitlements granted.previously to
the Cities of Fountain Valley, Seal Beach and Westminster by "An
Agreement for Constructing a Central Fire Training Facility and
Operating a Fire Training System" dated September 25, 1972,
shall remain in full force and effect.
IN WITNESS WHEREOF, we have caused this Agreement to be
executed the day, month and year appearing below.
EXECUTED at Fountain Valley, California this 13th day
of July , 1988.
ATTEST:
Cit artdgW
CITY OF FOUNTAIN VALLEY,
a Municipal corporation
A r5
yor
APPROVED AS TO FORM:
uy`{' �e'
ty Attorney
E�
City Clerk Fire Chief
Executed at Huntington Beach, California, this 30A day
of A (.r.A111 , 191k-
CITY
91k
CITY OF HUNTINGTON BEACH,
a Municipal corporation
ATTEST:
4I
APPROVED AS TO FORM:
City Attorney
3 -1-Y�F F
hief
EXECUTED at Westminster, California, this c�2 /� day
of (�,�i �� , 19 9F
ATTEST:
City Clerk
City M alter
CITY OF WESTMINSTER,
a Municipal corporation
C y r V
ED AS TO FORM:
C
EXECUTED at Newport Beach, California, this
ATTES
City Clerk
CIT
a m
32
of 198_
APPMED AS TO FORM:
City Attorney
Citq MBnag
9 —
1./718 Cl�the County Counse
Board of Supervisors
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EXECUTED at
Santa Ana,
California
this / 7 eA
day
of .4ktksT
r
19.j1.
s1
COUNTY OF ORANGE
subdivision
apolitical
SIGNED AND CERTIFIED
THAT
A COPY
Chairman
OF THIS DOCUMENT
HAS BEEN
Board of
DELIVERED TO THE
CHAIRMAN
OF
Supervisors
THE BOARD
ACBWBSCP�
APPROVED AS TO FORM;
1./718 Cl�the County Counse
Board of Supervisors
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