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Home My WebLink AboutC-2680 - 800 MHz Fire Radio Communication, lease/purchase & operational serviceCITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3005 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE: February 29, 1988 SUBJECT: Contract No C -2680 Z(/ /L % /Y Description of Contract Lease - Purchase Agreement for 800 MHz Fire Radio Communication System Effective date of Contract Authorized by Minute Action, approved on December 14 1987 Contract with County of Orange Address Amount of Contract (See Agreement) tf 4 Wanda E. Raggio p City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach NEWPORT BEACH FIRE DEPARTMENT December 14, 1987 BY THE CITY COUNCIL CITY OF NEWPORT BEACH Council Agenda DEC 1 4 198T Item No. F -3(e) TO: Mayor and City Council - A PMUD FROM: J. M. Reed, Fire Chief SUBJECT: Financing Agreement for 800 MHz Fire Radio Communications System Recommended Action: Authorize the Mayor to sign the Lease - Purchase Agreement financing the cost of the 800 MHz Fire Radio Communications System over a five year period. Discussion: On March 26, 1984, the City Council approved a resolution supporting the implementation of a county -wide fire communications radio system. Prior to approving this resolution, it was stated that we would have the choice of either a lease - purchase agreement or payment in full by December 1988. The County is asking each City to make a decision regarding the financing by December 31, 1987. The total cost for Newport Beach is $363,882.26. The total cost can be paid by December 1988 or annual payments of approximately $87,000 for five years. A meeting was held with the City Manager, Finance Director and Fire Chief to discuss this option. It is our recommendation that the lease - purchase agreement is the preferred choice. The interest rate paid for the financing will range from 5.4% to 6.5% and the current earning for City money is about 6.5% which should result is a positive cash flow for the City. A request consistent with the City Council decision will be submitted in the 1988 -89 fiscal year budget. J. M. REED ' Fire Chief JMR:rw Attachment: Exhibit A - Payment Schedule • PAYMENT SCHEDULE* 40 EXHIBIT A CITY OF NEWPORT BEACH BACKBONE SYSTEM SERVICE LEASE ------------------------------------------------------------- Coupon Due Date Principle Interest Fy Payment Interest mo -yr Total rate 5.4% 12 -88 $2,580.87 5.4% 6 -89 $15,336.86 $2,580.87 $20,498.60 5.75% 12 -89 $2,166.68 5.75% 6 -90 $16,149.28 $2,166.68 $20,482.63 6.0% 12 -90 $1,702.34 6.0% 6 -91 $17,063.50 $1,702.34 $20,468.18 6.25% 12 -91 $1,190.58 6.25% 6 -92 $18,079.19 $1,190.58 $20,460.36 6.50% 12 -92 $625.46 6.50% 6 -93 $19,247.17 $625.46 $20,498.09 Backbone System - Total $85,876.00 $102,407.86 Service Lease FIELD EQUIPMENT --------------------------------------------------------------------- --------------------------------------------------------------------- Coupon Due Date Principle Interest Fy Payment Interest mo -yr Total rate 5.4% 12 -88 $8,355.05 5.4% 6 -89 $49,649.99 $8,355.05 $66,360.10 5.75% 12 -89 $7,014.17 5.75% 6 -90 $52,280.03 $7,014.17 $66,308.38 6.0% 12 -90 $5,510.98 6.0% 6 -91 $55,239.65 $5,510.98 $66,261.61 6.25% 12 -91 $3,854.27 6.25% 6 -92 $58,527.75 $3,854.27 $66,236.30 6.50% 12 -92 $2,024.80 6.50% 6 -93 $62,308.85 $2,024.80 $66,358.45 Field Equipment - Total $278,006.26 $331,524.83 GRAND TOTAL $363,882.26 $433,932.69 NOTE 1: All payments are due on the first day of the month indicated. NOTE 2: The amount shown as Total Principle may be paid in full up to the due date of the first payment. y 0014) > 3 4' 5 6 8 (0 II I' 3I i �I ],i 4 ..�� 151 16 ' 18 I 11 19 li 20 21 i 23 1 24 25 26 E C - 2,4" LEASE - PURCHASE AND OPERATIONAL- SERVICE AGREEMENT FOR FIRE COMMUNICATIONS SYSTEM FIELD EQUIPMENT AND SYSTEM BACKBONE BETWEEN THE COUNTY OF ORANGE, AND THE CITY OF NEWPORT BEACH This Agreement, made and entered into on F9b 9 1988 by and between the CITY OF NEWPORT BEACH a municipal corporation located within the County of Orange, hereinafter designated as "CITY ", and the COUNTY OF ORANGE, a body politic, located within the State of California, hereinafter referred to as "COUNTY." WITNESSETH: WHEREAS, CITY and COUNTY have entered into an agreement entitled 'I "JOINT AGREEMENT FOR THE IMPLEMENTATION AND OPERATION OF THE ORANGE COUNTY COORDINATED FIRE COMMUNICATIONS SYSTEM," hereinafter referred to as JOINT AGREEMENT; and WHEREAS, said JOINT AGREEMENT refers to, and defines a fire communications system consisting of System Field Equipment and System Backbone, hereinafter referred to as FIELD EQUIPMENT and SYSTEM BACKBONE, respectively; and WHEREAS, CITY desires to finance Fire Communications System Equipment, in accordance with the terms of Section (4.B.2) of the "JOINT AGREEMENT" in the form of this lease - purchase and operational- service agreement; and 12 -08 -8i BS7/157 1. is I i 1 2 3 4 5 6 I ji 8 9 10 I1 13 14 II 0 °0 W � J 16 ° I, 19 20 21 22 23 24 25 26 N m 27 ° 28 WHEREAS, COUNTY has previously entered into a lease dated July 1, 1986 with the Orange County Public Facilities Corporation in con= nection with the financing of the system FIELD EQUIPMENT and SYSTEM BACKBONE, a copy of which has previously been provided to the CITY, hereinafter referred to as the MASTER LEASE; and WHEREAS, COUNTY shall sublease FIELD EQUIPMENT to CITY and provide SYSTEM BACKBONE operational service to CITY for the term of this agreement; and WHEREAS, CITY agrees to pay CITY's proportional share for said SYSTEM BACKBONE operation as specified in Attachment A; NOW, THEREFORE, for and in consideration of mutual agreements, covenants, promises and stipulations hereinafter contained, by the parties hereto, CITY and COUNTY hereby agree as follows: 1. (a) This Document shall constitute an AGREEMENT between CITY and COUNTY with respect to the Orange County Coordinated Fire Communications System, FIELD EQUIPMENT and SYSTEM BACKBONE. This agreement is entered into pursuant to and shall not alter, void, nor invalidate any of the terms and conditions of the JOINT AGREEMENT. In the event of any conflict between this agreement and the JOINT AGREE- MENT the latter shall prevail. No alteration or additions to the terms of this Agreement, whether verbal or written, shall be valid unless made in writing, formally approved and executed by both parties herein. (b) CITY shall not delegate nor assign its responsibilities hereunder without prior written approval by COUNTY. 2. (a) CITY agrees to sublease, FIELD EQUIPMENT, as shown on Attachment B, and pay rent therefor in accordance with the 'rent payment schedule listed in Attachment A. Title to said FIELD 12 -08 -87 BS7 /157 2. 1 2 3 4' 5 6� 8 9i 10 11 12 13 14 J y 15 'o W � V VV W tC n� C' V 18 19 20 21 22 23 24 25 26 N N 0 27 nLL n 28 LJ EQUIPMENT shall pass to CITY upon completion of the lease term. CITY will operate said equipment in accordance with the terms of the JOINT AGREEMENT and policies adopted thereunder. CITY will only permit personnel trained in the use of said equipment to operate same and will be responsible for any damage to the equipment. CITY shall not sublease said equipment without the COUNTY'S permission, (b) CITY will pay to COUNTY its proportionate share of the cost of the SYSTEM BACKBONE as specified in the payment schedule listed in Attachment A in consideration of benefits from the use of I said system as provided in the JOINT AGREEMENT. Title to said SYSTEM BACKBONE shall at all time remain in COUNTY. (c) Payments under this agreement shall be made in accor- dance with the schedules incorporated herein as Attachment A. CITY may prepay the entire amount set forth in Attachment B for both FIELD EQUIPMENT and SYSTEM BACKBONE at any time prior to the first scheduled lease payment. After payment of the first scheduled payments, CITY agrees to make all further payments in accordance with the payment schedule shown on Attachment A. 3. COUNTY assumes no liability for any part or component malfunction of the FIELD EQUIPMENT. If the manufacturer of the materials provides coverage for such malfunction COUNTY's obligation to CITY is limited to returning the equipment to the manufacturer at the CITY's expense. 4. Each party agrees to indemnify and hold the other harmless from any claims, demands or liability arising out of the acts or omission of itself, and its agents and employees in the performance of this contract. 12_ -08 -87 BS7 /157 3. ,. 1 2 3 4 5 6 71 8 9 10 11 12 13� t41 ;z 15' a W � � R 17 V � 18 19 20 21 22 23 24 25 ° 26 27 L 4 28 0 0 5. In the event of a conflict between this agreement and the terms of the MASTER LEASE, the latter shall prevail. 6. This agreement shall continue in effect during the term of the MASTER LEASE. /1 JI /1 /J f/ 12 -08 -87 BS7 /157 4. 6: 8 .. 10N iz 1311 1 -i w_ 41 O O al 1 18 is 19 20 I� 21 it 2 23 jl 24 �i 26 r ii �I a I� P IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the date set forth opposite their respective signatures on identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof. DATED: 6 , 1988 COUNTY OF ORANGE a dy politic � , (jhairman of the r ard of Supervisors Signed and certified that a copy of this document has been delivered to the Chairman of the Board Linda D. Roberts Clerk of the'Board of Supervisors County of Orange, California DATED: Lllec , ATTEST- by 1 Ila City C Approved as to Form A �L—�� Co my CGVdnS el Approved as to Form Cit orney 12 -08 -87 BS7 /157 7 198,9 CITY OF Newport Beach 5. M PAYMENT SCHEDULE EXHIBIT A CITY OF NEWPORT BEACH i BACKBONE SYSTEM SERVICE LEASE Coupon Due Date Principle Interest Fy Payment Interest mo -yr Total rate 5.4% 12 -88 $2,580.87 5.4% 6 -89 $15,336.86 $2,580.87 $20,498.60 5.75% 12 -89 $2,166.68 5.75% 6 -90 $16,149.28 $2,166.68 $20,482.63 6.0% 12 -90 $1,702.34 6.0% 6 -91 $17,063.50 $1,702.34 $20,468.18 6.25% 12 -91 $1,190.58 + 6.25% 6 -92 $18,079.19 $1,190.58 $20,460.36 6.50% 12 -92 $625.46 6.50% 6 -93 $19,247.17 $625.46 $20,498.09 Backbone System - Total $85,876.00 $102,407.86 Service Lease FIELD EQUIPMENT Coupon Due Date Principle Interest Fy Payment Interest mo -yr Total rate 5.4% 12 -88 $8,355.05 5.4% 6 -89 $49,649.99 $8,355.05 $66,360.10 5.75% 12 -89 $7,014.17 5.75% 6 -90 $52,280.03 $7,014.17 $66,308.38 6.0% 12 -90 $5,510.98 6.0% 6 -91 $55,239.65 $5,510.98 $66,261.61 6.25% 12 -91 $3,854.27 6.25% 6 -92 $58,527.75 $3,854.27 $66,236.30 6.50% 12 -92 $2,024.80 6.50% 6 -93 $62,308.85 $2,024.80 $66,358.45 Field Equipment - Total $278,006.26 $331,524.83 GRAND TOTAL $363,882.26 $433,932.69 NOTE 1: All payments are due on the first day of the month indicated. NOTE 2: The amount shown as Total Principle may be paid in full up to the due date of the first payment. • ORANGE COUNTY COORDINATED FIELD EQUIPMENT LISTING CITY OF NEWPORT BEACH 0 FIRE COMMUNICATIONS SYSTEM EXHIBIT B UNIT MODEL NO. DESCRIPTION PRICE QUAN. EQUIPMENT INSTALL BASIC MOBILE PACKAGE T45KEJ5G26 -K SYNTOR 9000 $2,290 22 $50,380 9 INSTALLS W306 15 SUB -1FLT CALL $170 22 $3,740 @ $250 each W305 16 SYSTEM SEL $170 22 $3,740 = $2,250 W822 DYNAMIC REGRP $85 22 $1,870 HANDSET (WP) $85 STANDARD DIGITAL CONTROL INCLUDED 22 $0 13 INSTALLS STANDARD CALL ALERT DEC INCLUDED 22 $0 @ $300 each STANDARD DUAL OPERATION INCLUDED 22 $0 = $3,900 STANDARD EMERGENCY CALL INCLUDED 22 $0 STANDARD 35 W TRANSMIT INCLUDED 22 $0 $2,715 BASIC MOBILE OPTIONS W941 8STS &8MSG /ALERT $170 13 $2,210 W495 PRIORITY SCAN $85 22 $1,870 W269 SIREN /PA $550 0 $0 W820 CALL ALERT ENC $150 13 $1,950 WXXX REMOTE DIG. CH $600 13 $7,800 $1,950.00 WXXX HANDSET (WP) $85 0 $0 OPTIONAL MOBILE D35TLA5G00 -K MOSTAR MOBILE $1,630 0 $0 8687 CALL ALERT DEC $43 0 $0 BXXX 15 SUBFLEET $200 0 $0 BXXX 16 SYSTEM $200 0 $0 8346 8 SUBFLEET $135 0 $0 8109 8 SYSTEM $128 0 $0 TONE & VOICE PAGER 800 MHz PAGER BASIC PORTABLE $410 0 $0 H35STC5170 -N STX PORTABLE $2,209 28 $61,852 H269 16 SYSTEM $190 28 $5,320 H288 15 SUBFLEET $190 28 $5,320 H238 DYNAMIC REGROUP $95 28 $2,660 NLN8856 14 HR CHARGER $74 28 $2,072 $2,758 0025J-1 1 0/f)(;/,q7 ORANGE COUNTY COORDWED FIRE COMMUNICATIONS SYSTEA FIELD EQUIPMENT LISTING - CITY OF NEWPORT BEACH UNIT MODEL NO. DESCRIPTION PRICE QUAN. EQUIPMENT INSTALL BASIC PORTABLE OPTIONS HXXX DELETE 14HR CHRGR ($74.00) 10 ($740) HXXX 6STS & 4MSG $190.00 28 $5,320 HXXX SUBFLEET SCAN $95.00 28 $2,660 H289 CALL ALERT $48.00 28 $1,344 HXXX LOW CAP BATTERY ($20.00) 0 $0 H - CARRY CASE ($12.00) 28 ($336) NLN8858 SGL UNIT CHGR 1 HR $135.00 0 $0 NLN8988 6UNIT CHGR 1HR $570.00 0 $0 XXXX VEHICULAR CHARGER $300.00 24 $7,200 $1,560.00 PLN1193 CAPACITY TESTER $1,995.00 0 $0 CONVERTACOM $428.00 4 $1,712 $740.00 1/4 WAVE ANTENNA $19.00 4 $76 CONVERTACOM PKG $447.00 XXXX REMOTE DIG MIC $300.00 0 $0 N1353 15W TX PA $608.00 0 $0 NTN4327 SPARE BATTERY $125.00 18 $2,250 14TN4326 SPARE BAT LO -CAP $105.00 0 $0 XXXX SWIVEL CASE $46.00 0 $0 FIRE STATION PACKAGE D35TLA5GOO -K MOSTAR CTL. STAT. $1,588.00 5 $7,940 $1,375.00 B665 CTL. OPERATION $221.00 5 $1,105 B687 CALL ALERT DEC $43.00 5 $215 B116 EXTERNAL ALARM $64.00 5 $320 DB493 YAGI ANTENNA $53.00 5 $265 FSJ1 -50 SUPERFLEX 40 $60.00 5 $300 41SW (2 EACH) MALE N CONN $16.00 5 $80 $2,045.00 OPTIONS B346 8 SUBFLEET $135.00 4 $540 8829 8 SYSTEM $128.00 4 $512 BXXX 15 SUBFLEET $200.00 0 $0 BXXX 16 SYSTEM $200.00 0 $0 0025J -2 ininr /A7 ORANGE COUNTY COORDIWED FIRE COMMUNICATIONS SYSTE* FIELD EQUIPMENT LISTING - CITY OF NEWPORT BEACH UNIT MODEL NO. DESCRIPTION PRICE QUANT EQUIPMENT INSTALL DISPATCH CENTER EQUIPMENT BASIC DISPATCH CENTER CONFIGURATION L35VLB5174AMSPO5 SUPERCONSOLETTE $3,071 0 $0 L273 MTG. KIT WALL $50 0 $0 L456AASP DYNAMIC REQROUP $100 0 $0 MK1058 7.5' RACK $310 0 $0 BLN6200 AC UTILITY STRIP $56 0 $0 MTLN9699 Tl /Rl REMOTE ADPT $306 0 $0 MTLN9698 T2 /R2 MODULE $395 0 $0 ALTERNATE I 0 $0 L35VLB5174AMSP05 SUPERCONSOLETTE $3,071 0 $0 L336ADSP 15SUBFLEET $170 0 $0 L363ACSP 10 CONV +6 SYSTEM $170 0 $0 L441ASP CALL ALERT ENC $400 0 $0 L4LAESP SUBFLEET SCAN $85 0 $0 DB493 YAGI ANTENNA $52 0 $0 41SW MALE N CONN $8 0 $0 ALTERNATE II 1 $400 T5113 CON /CPU /DR /KB /CRT $15,000 1 $15,000 L1226A PRINTER $595 1 $595 CRR920002 PRINTER CABLE $53 1 $53 BLN6316 MTG. PANEL $170 1 $170 DB493 YAGI ANTENNA $55 1 $55 FSJ1 -50 HELIAX 40' $50 1 $50 41SW MALE N CONN $8 2 $16 ALTERNATE IIA 1 $250 TBD XT CPU $5,495 1 $5,495 3C641 ETHERSHARE INTF. $625 1 $625 3C500A ETHERLINK INTF. $1,188 1 $1,188 TBD CPU $3,278 1 $3,278 3C530 -007 ETHERNET CABLE $50 1 $50 ALTERNATE IIA THEREAFTER TBD CPU $3,278 0 $0 3C500A ETHERLINK INTF. $1,188 0 $0 3C530 -007 ETHERNET CABLE $50 0 $0 0025J -3 10/06/87 ORANGE COUNTY COORDAWED FIRE COMMUNICATIONS SYSTA FIELD EQUIPMENT LISTING - CITY OF NEWPORT BEACH UNIT MODEL NO. DESCRIPTION PRICE QUANT EQUIPMENT INSTALL ALTERNATE III T5113 CON /CPU /DR /KB /CRT $19,162 0 $0 L1226A PRINTER $595 0 $0 CRR920002 PRINTER CABLE $53 0 $0 DB493 YAGI ANTENNA $55 0 $0 FSJ1 -50 1/4" CABLE 50' $50 0 $0 41SWOA MALE N CONN $8 0 $0 ALTERNATE IV D35TLB5600K MOSTAR RADIO $1,673 0 $0 B829 PRINTER $128 0 $0 8699 MULTI CALL ALERT $100 0 $0 B665 CTRL STAT OPER $260 0 $0 FSJI -50 1/4" CABLE 50' $60 0 $0 DB493 YAGI ANTENNA $53 0 $0 41SW MALE N CONN $8 0 $0 LOC TRK 1 POS $4,229 0 $0 LOC TRK 2 POS 8S /15SUB $5,490 2 $10,980 LOC TRK 3 POS 8S /15SUB $5,751 1 $5,751 LOC TRK 4 POS 8S /15SUB $6,777 1 $6,777 LOC TRK 5 POS 85 /15SUB $7,012 0 $0 B.S.- REMOTE ANT.REM.CTL /CTLR &ANT $4,639 0 $0 ANTENNA SYSTEM ANT FEED COM $121 4 $484 RK MT TABLE 1 4 $15,107 $2,467 (3 -------------------------------------------------------------------------- OPTIONS) C.A.E. /8S /15SUB $500 2 $1,000 -------------------------------------------------------------------------- EQUIPMENT $248,221.00 $14,892 TAX $14,893.26 INSTALLATION $14,892.00 BACKBONE $85,876.00 TOTAL $363,882.26 0025J -4 In /06/R7 0 0 CITY OF NEWPORT BEACH . OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 December 28, 1987 (714) 644 -3005 GSA /Data Systems & Telecommunications 10 Civic Center Plaza, Room 137. Santa Ana, CA 92701 Subject: .800 MBIz Fire Radio Communications System Financing Agreement Attn: Vicki Gray, Administrative Manager Enclosed are four copies of above said agreement, which was approved by the City Council of Newport Beach on December 14, 1987. Following execution by.the Board of Supervisors, please return one copy to this office for our files. Sincerely Wanda E. Raggio `2 d V City Clerk WER:pm 3300 Newport Boulevard, Newport Beach Ah November 19, 1987 GENERAL SERVICES AGENCY DATA SYSTEMS & TELECOMMUNICATIONS 10 Civic Center Plaza, First Floor Santa Ana, California 92701 17101834 -7785 James M. Reed, Chief Fire Department City of Newport Beach 475 Thirty - second Street Newport Beach, California 92663 r R.A. SCOTT, Director GENERAL SERVICES AGENCY RONALD S. RUBINO. Director Data Systems & Telecommunications SUBJECT: 800 MHz Fire Radio Communications System Financing Agreement Dear Chief Reed: The County of Orange is now prepared to finalize agreements with the cities to finance the 800 MHz Fire Radio Communications System. As your city has stated its intent to participate in the financing plan developed by the County, we are submitting the Lease Purchase Agreement to you for approval by your City Council. Copies of correspondence and agreements with your city on this subject and a copy of the documents covering the details of the financing are attached for your information. All four copies of the approved Lease - Purchase Agreement should be returned to me at: GWData Systems & Telecommunications, ATTN: Vicki Gray, Administrative Manager, 10 Civic Center Plaza, Room 137, Santa Ana, California 92701. We would appreciate receiving your response by December 31, 1987. If there are any questions regarding plans for financing the system hav e 834 -3922. For questions regarding equipment inventory or equipment cost, Very truly yours, Xz'a X� Ronald S. Rubino, Director GSA /Data Systems & Telecommunications VG:jar the Lease Purchase Agreement, or if your changed, please call Vicki Gray at the system implementation schedule, please call Neil Jones at 834 -2122. Attachments Tease-Purchase Financing Agreement (4 copies) - City letter of intent to participate in the financing plan - Statement agreeing to the total amount of the purchase - Master Lease Agreement and Financing Terms - Joint Agreement 0233S /TR