HomeMy WebLinkAbout07-17-2023-BLT-AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, July 17, 2023 - 5:00 PM
Board of Library Trustees Members:
Paul Watkins, Chair
Douglas Coulter, Secretary
Lauren Kramer, Trustee
Ash Kumra, Trustee
Dorothy Larson, Trustee
Staff Members:
Melissa Hartson, Library Services Director
Francine Jacome, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, July 16, at 4:00 p.m.
to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.ELECTION OF OFFICERS
The Board of Library Trustees shall nominate and elect Trustees to serve as Chair,
Vice Chair, and Secretary for Fiscal Year 2023-24.
V.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
July 17, 2023
Page 2
Board of Library Trustees Meeting
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Board of Library Trustees have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
A.Consent Calendar Items
Minutes of the June 19, 2023 Board of Library Trustees Meeting (5-13)1.
DRAFT OF MINUTES
Patron Comments (pp. 14-16)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
PATRON COMMENTS
Library Activities (pp. 17-25)3.
Monthly update of the library events, services and statistics.
JUNE ACTIVITIES
Expenditure Status Report (pp. 26-27)4.
Monthly expenditure status of the library's operating expenses, services, salaries and
benefits by department.
JUNE EXPENDITURES
Board of Library Trustees Monitoring List (p. 28)5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
July 17, 2023
Page 3
Board of Library Trustees Meeting
VII.CURRENT BUSINESS
A.Items for Review
Proposed Library Schedule for Winter Holidays 2023 (pp. 29-31)6.
Staff recommends a proposed Library holiday schedule for Board of Library Trustee
approval.
STAFF REPORT
ATTACHMENT A
Newport Beach Public Library Foundation Wish List (p. 32)7.
Staff recommends the Board of Library Trustees approve the acceptance of the wish
list donation from the Newport Beach Public Library Foundation.
STAFF REPORT
Lecture Hall Update8.
Report on activities related to the Library Lecture Hall project.
Balboa Branch Replacement Update9.
Report on activities related to the Balboa Branch Replacement project.
Library Services (pp. 17-25)10.
Report of Library issues regarding services, patrons and staff.
B.Monthly Reports
Library Foundation Liaison Reports11.
A. Library Foundation Board - Report of the most recently attended meeting.
B. Library Live Lectures Committee - Report of the most recently attended meeting.
C. Witte Lectures Committee - Report of the most recently attended meeting.
Friends of the Library Liaison Report12.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report13.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
July 17, 2023
Page 4
Board of Library Trustees Meeting
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Board of Library Trustees has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
IX.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION
ACTION OR REPORT (NON-DISCUSSION ITEM)
X.ADJOURNMENT
CITY OF NEWPORT BEACH
Board of Library Trustees Corona del Mar Branch 410 Marigold Avenue, Corona del Mar, CA 92625 Meeting Minutes Monday, June 19, 2023 – 5:00 p.m.
I.CALL MEETING TO ORDER – 5:00 P.M.
Chair Paul Watkins called to order the regular meeting.
II.ROLL CALL – Roll call by Administrative Support Specialist Francine Jacome.
Trustees Present: Chair Paul Watkins, Vice Chair Janet Ray, Trustee Ash Kumra, Secretary Doug Coulter
Trustees Absent: Trustee Barbara Glabman (excused)
Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Francine Jacome, Administrative Support Specialist
Nadia Dallstream, Corona del Mar Branch Librarian Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator
Staff Absent None
III.PLEDGE OF ALLEGIANCE – Trustee Janet Ray led the Pledge of Allegiance.
IV.NOTICE TO THE PUBLIC - Waived
V.CONSENT CALENDARAdministrative Support Specialist Francine Jacome read the Consent Calendar Notice to
the public.
Chair Watkins called for any requested items to be pulled for separate action or discussion.
A.Consent Calendar Items
1.Minutes of the May 15, 2023 Board of Library Trustees Meeting
Chair Watkins noted the following items:
•Handwritten Page 7: Last paragraph, first sentence please add the word“fewer” between “having” and “patrons”.
2.Patron Comments
Chair Watkins commented on the third public comment on handwritten page 14 and commended Library Assistant Erik Gunderson for having received acknowledgement for helping a patron with technology and printing.
5
Board of Library Trustees Meeting June 19, 2023
Page 2
Chair Watkins asked Branch and Youth Services Coordinator Annika Helmuth what was meant by “no screens for the children” on handwritten page 14: patron comment 4.
Branch and Youth Services Coordinator Helmuth responded that it referred to computer screens, likely because the children sit on the public computers in the Children’s Library,
playing games. Chair Watkins commended Librarian Jasmin Avila for being very helpful in locating a DVD
for a patron. Chair Watkins noted what Library Services Director Hartson wrote on handwritten page 16 regarding all the help Vice Chair Ray has been throughout the past eight years. It was very well said, and Vice Chair Ray deserved all of the praise that was provided. 3. Library Activities Monthly update of library events, services, and statistics. Library Services Director Hartson provided the written update, which was included in the meeting packet.
4. Expenditure Status Report Monthly expenditure status of the library’s operating expenses, services, salaries,
and benefits by department. Chair Watkins reported that the budget located on handwritten page 26 reflects
that we are 92% through the Fiscal Year (FY) and thus far underbudget by 9%, with expenditures at approximately 83% of the budget. There are still more postings to come for the month of June. Library Services Director Hartson commented that May and June invoices, which count towards the FY budget, will be paid into the month of July. By August, the Board of Library Trustees will receive the final FY End numbers. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees.
Chair Watkins asked if there were further questions, comments or public comments on the Consent Calendar and there were none.
Motion made by Trustee Kumra, seconded by Vice Chair Ray, and carried (4-0-0-1) to approve the Consent Calendar with edits to the minutes of the Board of Library Trustees
meeting Minutes on May 15, 2023. AYES: Watkins, Ray, Kumra, Coulter NOES: ABSTENTIONS: ABSENCES: Glabman
6
Board of Library Trustees Meeting June 19, 2023
Page 3
VI. CURRENT BUSINESS A. Items for Review 6. Corona del Mar Branch Update
Nadia Dallstream, Corona del Mar Branch Librarian Corona del Mar (CdM) Branch Librarian Nadia Dallstream welcomed the Board of Library
Trustees to the Corona del Mar Branch and provided a brief summary of her background and experience, and the staff members working with her at the Branch. The Branch is a modest size of just over 3,000 square feet, with many of the same services of larger libraries. With an inventory of over 12,000 items, the Branch also offers laptops and tablets for in-library use. Over 30,000 items were checked out from the CdM Branch in the past year, with over 28,000 patrons visiting the Branch. The children’s collection continues to be the most popular, however, they have seen an increase in adult material also being checked out. Programming is strong with a 167% increase in program attendance from last year to this year. Branch Librarian Dallstream provided summary information about programs and events hosted by the Branch and goals for the upcoming year.
Chair Watkins was impressed with the number patron visits and inquired about the parking situation for the Branch.
Branch Librarian Dallstream explained that there are busier times during the week, and they continue a good relationship with the community who often move their cars when they know there will be a storytime or special activity.
Chair Watkins thanked her for the report and commented that it was received and filed. 7. Children in the Library Policy (NBPL-4) Staff will update the Board of Library Trustees on the Media and Sound Lab at Central Library. Branch and Youth Services Coordinator Annika Helmuth explained that the Children in the Library Policy NBPL-4 is intended to guide staff and patrons as to acceptable behavior in the Library. The policy review included changes that staff recommended to make it more concise in language and provide more guidance on expectations of children’s behavior
within their programming. Chair Watkins commented on some of the changes he suggested based on comments by
Mr. Mosher which included:
• In the paragraph that begins with “The Newport Beach Public Library welcomes children of all ages…”: Before the last sentence in the paragraph, add the sentence “In addition, parents, guardians or caregivers are responsible for the library
materials reviewed by or exposed to the children under their care”. Given the recent concern over censorship of Library materials for children, adding this sentence would make sure the responsibility for materials that are viewed by children falls under their caregivers and not the Library.
7
Board of Library Trustees Meeting June 19, 2023
Page 4
• In the next paragraph, which starts “For purposes of this policy”, based on Mr. Mosher’s comments, Chair Watkins suggested adding: “’Children’ are any patrons under the age of 18, and …” continued by the rest of the sentence.
• In paragraph 1, which begins “Children under the age of 12”: Reference is made to children left alone and in many other places in the policy “children left unattended” is used. For consistency purposes it should be “children left unattended” throughout the policy.
• Second page of Attachment B, in the sentence that begins “As with any violations of the Library Use Policy (NBPL-1) the police may be contacted”: Mr. Mosher mentioned that the Library Use Policy is referenced; however, the policy does not make mention of contacting the police for disruptive conduct. Accordingly, Chair Watkins would remove the last sentence and add “In response to noncompliance, staff has the discretion to contact the police”. It keeps the concept without referencing the policy that does not mention contacting the police.
• Second page, paragraph 4: Sentence beginning with “If the Library closes without prior notice due to unusual or emergency circumstances…”, staff had removed the words “under the age of 18”, Chair Watkins likes the idea of leaving those words
in to remain consistent with the prior paragraph. Chair Watkins requested staff review the additions to determine if they’re addressed in
other locations and/or are appropriate additions. Library Services Director Hartson commented that she felt the additions are sound
suggestions for remaining consistent throughout the policy. The change regarding contacting the police is well-worded, as is the change addressing the responsibility of material viewed by children. Chair Watkins opened the item for public comments. Jerry Kappel, NBPLF CEO, provided public comment saying he thinks it’s strange that a child can drive at 16, but are defined as a child under 18 in the library. That seems to not hold water in his regard. Further adding, while he understands why the policy is in place, he would have been sorely disappointed if he was not able to go into a public library by himself at the age of 16-18.
Chair Watkins stated that is a very good point, however, “unattended” applies to children under 12; the “children under 18” in the policy is defining the word “children”. He does like
the idea of defining what constitutes a child, it could be 16 years of age, for example. Vice Chair Ray commented that she agrees with Mr. Kappel as she has two grandchildren one of whom has often visited the library unattended since he could drive. Chair Watkins restated that “unattended children” references children under age 12, but that the definition of “children” is what is in question here, and that he was okay with using age 18. Secretary Doug Coulter questioned if there had been previous behavioral issues with teens.
8
Board of Library Trustees Meeting June 19, 2023
Page 5
Library Services Director Hartson replied that she has on occasion had to refer to the Library Use Policy with disruptive teens and has, on occasion, had to ask teens to leave due to disruptive behavior. The Library issues adult library cards to anyone over the age
of 18, younger than age 18 are considered young adults and children. Chair Watkins noted through Mr. Kappel that the policy references “under 18” in several
other places. He’s inclined, for clarification and keeping it consistent, “children” be defined as patrons under 18.
Jim Mosher, Newport Beach resident, thanked Chair Watkins for taking is suggestions seriously, however as staff is attempting to streamline the policy to avoid repetition, it makes sense to only reference “under the age of 18” one time, in the second paragraph. Chair Watkins explained Mr. Mosher suggested that in the beginning of the Policy children be defined as patrons under the age of 18, then in Sections 3 and 4, they could eliminate “under the age of 18” from both sections. Motion made by Trustee Ray, seconded by Trustee Kumra, and carried (4-0-0-1) to approve revisions made by Chair Watkins to Library Policy NBPL 4, Children in the Library.
AYES: Watkins, Ray, Kumra, Coulter NOES: ABSTENTIONS:
ABSENCES: Glabman 8. Budget Amendments
Rebecca Lightfoot, Library Services Manager Library Services Manager Rebecca Lightfoot reported that City Council approved the Library’s budget for this FY at $9,177,920. Throughout the year, the original appropriation has increased due to donations and grants. Unreported items include the cultural arts, and donated funds or encumbrances that have rolled from previous years. All of the comments from Mr. Mosher regarding budget amounts were all rolled funds. Funds that are rolled are donated funds that don’t have to be used the same year in which they were donated. The Library always uses their General Fund first, prior to dipping into the donated funds which can roll into continued years. Major donations this year include $200,000 from Friends, $5,000 from The Foundation, and $55,300 from donations and grants for the
literacy program. The Library materials budget is much higher due to rolling over Foundation and Friends money. Literacy gets more complicated as the CLLS Grant is very specific about which accounts the grant money may be applied. There are multiple
categories for Literacy benefits. The only categories that were reported were categories that could be expended from the grant.
Chair Watkins commended Library Services Manager Lightfoot for her report. Dorothy Larson, Newport Beach resident, provided public comment stating when she reviewed the budget it seemed there were not increases year over year for materials, the number stayed static, and questioned if they were receiving enough funds for materials.
9
Board of Library Trustees Meeting June 19, 2023
Page 6
Library Services Manager Lightfoot explained that after many years of staying the same, City Council increased the Library’s General Budget for materials last year. With the help of Friends of the Library, the Foundation, and private donations, they are able to maintain
their robust collection. The Library has been able to satisfy almost every request for materials.
Chair Watkins commented that unless he’s incorrect, next year they will likely see over $10,000,000 for their budget.
Library Services Director Hartson confirmed that with gifts and donations, the funds will be over 10 million dollars for their annual budget. Chair Watkins received and filed the report. 9. Lecture Hall Update Chair Watkins reported that Mr. Kappel did a wonderful job in addressing all of the issues in his Foundation report, which was submitted in the Agenda Packet. It looks like all the areas are covered. Last year, Public Works Director Dave Webb stated that later in the year, they may be revisiting the Witte Hall civic auditorium. Where Council sits on the topic
is not yet known. All members of the Board of Library Trustees who had not received the update by Mr.
Kappel were provided a copy of the update. Chair Watkins received and filed the report.
10. Balboa Branch Replacement Update Trustee Ray will report on activities related to the Balboa Branch Replacement project. Library Services Director Hartson reported that there has not yet been movement on this item. Public Works is still looking to assign a project manager to this Public Works project. Library Services Director Hartson has coordinated a meeting for the subcommittee for the end of June in order to meet one more time to discuss some things that Library Services Manager Lightfoot and Branch and Youth Services Coordinator Annika Helmuth learned at a recent workshop they attended on design. This project is still on Public Work’s radar;
however, they are currently juggling many projects. Vice Chair Ray suggested another member be appointed to the subcommittee since she
is rolling off of the Board of Library Trustees. Chair Watkins commented he thought Trustee Glabman would likely take her place in that
role and he would volunteer to help her. He is interested in Vice Chair Ray being involved in the design and they will look into how they might make that work. Chair Watkins received and filed the report. 11. Library Services Report on Library issues regarding services, patrons, and staff.
10
Board of Library Trustees Meeting June 19, 2023
Page 7
Library Services Director Hartson reported that staff training is an important component of the services they provide. They have introduced a number of opportunities, while working
closely with Human Resources, and encouraged staff on all levels to participate in training. One particular training this year was “Vulnerable Population Training” available online, and all staff members have been encouraged to take the core courses because they are
all out on the floor and interacting with the public. They resumed the all-staff meetings in February, and another meeting is slated for July. The Art Exhibition and Sculpture Exhibition Phase VIII Grand Opening is June 24 with over 250 pieces in the one-day juried
art show. The Library will be closed for the Fourth of July at all locations, and the next Board of Library Trustees meeting is scheduled for Monday July 17, at Central Library. The Summer Reading program has begun with “Find Your Voice” as the theme. This is the State adopted summer reading program theme which helps staff with marketing ideas and limits time staff has to spend on reinventing the program every year. In a synopsis, “Our voices include not only the sounds we make, but the words we write, the art we create, the movements we perform, and the actions we take each day to impact our world.” Next year’s theme will be “Read, Renew, and Repeat”. Library Services Director Hartson took the opportunity to thank and acknowledge Trustee Ray and presented her with a gift, stating that it has meant so much to have her as part of the Board for the Library Trustees for the last eight years, and listed a few of the many projects she was involved with. She
looks forward to continuing to hear Trustee Ray’s thoughts on the Balboa replacement Library in the future. Staff will truly miss her every month.
Vice Chair Ray thanked Library Services Director Hartson and everyone for the gift and stated she has truly enjoyed being a Trustee on the Board. Out of all the Boards she has worked on, this one has been such a different and growing experience because they
represent the public. That takes a different mindset, and she appreciated that opportunity. Chair Watkins received and filed the report. B. Monthly Reports 12. Library Foundation Liaison Reports A. Library Foundation Board Report on the most recently attended meeting. Vice Chair Ray stated this was also a topic covered in Jerry Kappel’s (NBPLF CEO) report that was submitted.
Vice Chair Ray stated the Summer Solstice event was a tremendous experience, well attended and very well done. Good job!
Mrs. Watkins commented in reference to Vice Chair Ray leaving the Board of Library Trustees and stated that the science program is going to be fabulous going forward.
Chair Watkins received and filed the report. B. Library Live Lectures Committee Report on the most recently attended meeting.
11
Board of Library Trustees Meeting June 19, 2023
Page 8
Trustee Ash Kumra stated there was nothing new to report, meetings will resume in the fall.
C. Witte Lectures Committee Report on the most recently attended meeting.
Chair Watkins reported there was nothing new to report. 13. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Chair Watkins commented that the Friends of the Library held a spectacular luncheon. Author J.A. Jance did a nice job. Secretary Coulter commented it was nice to see Chair Watkins at the luncheon. There was no Board meeting, however, they held a members and installation luncheon, during which a $200,000 check was presented to Library Services Director Hartson, and the new Friends Board was sworn in. The income in May was good at $16,980. Ms. J.A. Jance
gave a nice speech that reflected on some of what she went through to get to where she is today, shared some of her poems, sang a song, and offered to sign books that were purchased. It was a boxed lunch, with a salad, and Wendy provided the dessert which
was outstanding. Everyone seemed to have a great time. He really enjoyed working with them and they cannot do enough to raise money for the library, it’s amazing how they stay involved.
Chair Watkins received and filed the report. 13. Literacy Services Liaison Report Trustee update of the most recently attended Literacy Services Advisory Board. Library Services Director Hartson reported that Andrew Yang is the new literacy assistant. They are doing reference, fitness, and background checks for a potential literacy coordinator candidate. The Literacy Advisory Board is working with the Foundation for a transfer of funds over to the Foundation.
Mr. Kappel added that the Advisory Board has a proposal, and the Foundation Board formerly voted to assume responsibility for those funds.
Chair Watkins received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher, Newport Beach resident, provided public comments noting that when the Board of Library Trustees has held meetings at the different branches, staff struggle to
define what their service area is and tend to default to the Council district in which patrons reside; however, there are seven Council districts, but only four of those districts have a library. Mr. Mosher asked if Library staff has ever attempted to map out what people in different parts of the city consider their branch.
12
Board of Library Trustees Meeting June 19, 2023
Page 9
Chair Watkins noted it was a worthwhile comment. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM)
Trustee Kumra met with Library Services Manager Lightfoot to discuss the Media Lab and possibilities of expanding the science, technology, engineering, and math (STEM)
program opportunities. They also discussed adding new kinds of programs such as social media etiquette and hot-topic programs, such as artificial intelligence, and future devices to help better understand technology. It was a good brain-storming session. Chair Watkins commented that the Summer Solstice event was great, and the Friends of the Library members’ luncheon was fantastic. The next meeting is scheduled for July 17, at the Central Library, and he wished everyone a Happy Fourth of July. The Summer Reading Program is in full swing. At the June 13 Study Session and Council meeting, they had comments on non-agenda items and four of the six speakers favored censorship versus the right to read. There is a book called “It’s Perfectly Normal” that was made available at multiple branches that a patron deemed as age inappropriate for her grandchild. It’s a subject that gets a lot of media review. The Board of Library Trustees has been reviewing it with staff. City Council has shown interest in the subject, and it’s a moving target. They are aware of the issue, and of the American Library Association’s Bill
of Rights and Freedom to Read Statement. They are examining the issue, and staff is doing the best they can to address it fairly and thoughtfully.
Chair Watkins commemorated and thanked Trustee Ray’s years sitting on the Board of Library Trustees and offered the following toast: You brought commitment, friendliness, and knowledge when you arrived on July 1, 2015, and you now leave memories, friendships, kindness and, quite frankly, a little sadness as you depart. It was a fabulous eight years, Here’s to Janet”. IX. ADJOURNMENT – 6:07 p.m.
13
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSJUNE 2023Comment # CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 106/06/2023EmailRebecca LightfootLibrary Services Manager06/06/2023206/07/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator06/07/2023306/12/2023Comment CardRebecca LightfootLibrary Services Manager06/12/2023406/12/2023EmailAnnika HelmuthBranch & Youth Services Coordinator06/13/2023506/13/2023EmailAnnika HelmuthBranch & Youth Services Coordinator06/13/2023606/16/2023EmailRebecca LightfootLibrary Services Manager06/16/2023I am looking for a job like library clerk or data entry. Could you please share some details how to apply for a job? Thanks.You can apply for positions on the City website: https://www.newportbeachca. gov/government/data-hub/job-opportunities. There is also a feature on that page to fill out a job interest card in the left navigation so that you can be notified when such a position opens up if not currently available. Hope this helps!I'm a 24-year-old College student at OCC. I wanted to reach out to the public library for quite some time now but didn't know when a good time would be. I figured with summer just around the corner, I thought now would be a good time as ever to ask. I know I am not a high school student, nor a student who has just graduated from high school. But I am an avid reader and writer and have been going to this library for as long as I can remember. I am an English major, and plan to pursue a career in the Literary agency field. I am seeking an opportunity to come work and show my love and passion for reading at the public library. I am willing to do volunteer work as well. I have been a part of an active book club for two years and also write book reviews for every single book I have read. I understand that this email may be a long shot. But I love this library and would love to have the opportunity to work with a place where I have grown up coming to. Thank you for taking the time to read this email.Thank you for reaching out and thank you for your kind words about the library. It’s so nice to hear that we’ve inspired a love of books and reading in you. As far as jobs go, all of our job postings are on the City’s website here: https://www. newportbeachca.gov/government/departments/human-resources-department/job-opportunities. You’ll also notice a link to “Job Interest Card” on the left. If you fill it out, you will be emailed every time a new job is added in the categories you choose. We do have volunteer opportunities as well. You can find out more about how to become a volunteer here on our website: https://www.newportbeachlibrary .org/about/volunteers. Please don’t hesitate to reach out if you have any other questions. Thank you.I understand the sanitizing wipes are discontinued. This is a mistake. Many germs, food and hair are left on expensive equipment and surrounding desk areas. Things are going to go to pot quickly, people will get sick, etc. Many homeless use facilities. The wipes are needed and worth the expense. At least forbid eating at the computers like you forbid talking or making a call. Thank you.Thank you for taking the time to fill out a comment card and share your thoughts with us, we truly appreciate it. Hand sanitizing wipes are available for purchase at the Reference desk if you would like one. Eating and drinking at the public computer areas is still prohibited, so please make sure to alert a staff member if you witness this behavior so we can address it in a timely manner. Please don’t hesitate to reach out if you have any other concerns or questions. Thank you.I am the Youth and Community Programs Manager at Orange County Soccer Club. I am reaching out to see if the Newport Beach Public Library has any in-person volunteer opportunities that our professional players could help out with, such as a storytime. We could bring out one of our players to read and some free goodies for children in attendance, as well as hold a raffle for some extra prizes if interested. I look forward to hearing about any volunteer opportunities we could participate in. Thank you.Thank you for your interest in the Newport Beach Public Library. Storytimes and readings are reserved for Library staff and we are not looking for volunteer readers at this time. The Library does host a variety of afterschool programs and performances outside of storytime. The youth services team takes into account several different factors when selecting featured performances. If you are interested in submitting a proposal for you program, you may email it directly to me. Your proposal will be evaluated to determine if it meets the criteria for consideration. We appreciate your email.I live in Irvine as a Accounting Manager. I am looking for an extra work (any kind) especially during the evening weekdays 4pm-8pm and Saturday Sunday the whole day. Can you let me know if you need help or if there is an opening? Please let me know who’s the person that I need to contact. Thank you Thank you for your interest in working for the Library! All of our job openings are posted on the City’s website here: https://www.governmentjobs.com/careers/new-portbeach. You can also fill out a job interest card on the City’s website to be notified by email whenever a new job in the Library is posted: https://www. newportbeachca.gov/government/departments/human-resources-department/job-opportunities. I hope that helps! Please let me know if you have any other questions. Thank you.I am the Marketing Manager for Blaze Pizza in Newport. We would love to partner with the library if you need any collateral for summer reading programs, etc. We have free dessert coupons which we can hand out. We also schedule dine out nights for groups where you can get 20% back on your visit. Let me know if you are interested in partnering with us!Thank you for thinking of us. We are not currently looking to partner with any new organizations for this year's Summer Reading Program as we've already launched all Summer Reading Program materials. We appreciate your email.14
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSJUNE 2023Comment # CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 706/19/2023EmailRebecca LightfootLibrary Services Manager06/19/2023806/22/2023EmailRebecca LightfootLibrary Services Manager06/22/2023906/24/2023EmailRebecca LightfootLibrary Services Manager06/26/20231006/25/2023EmailRebecca LightfootLibrary Services Manager06/26/2023I'm looking for T.C. Boyle's story, MODERN LOVE, that's in his first collection of stories. I see the library has the second volume. Do you have the first volume, and I just am not accessing it for whatever reason? I’m sorry, we do not own the first volume of T.C. Boyle’s short stories. I have passed your suggestion along to the selector who will evaluate your recommendation for purchase and get back to you soon. Thank you.Are you currently accepting used book donations? Thanks. Yes the Friends of the Library do take donations of books on behalf of the Library. I’ve copied the information regarding donations from their website and included it here. You can find more information about the Friends organization at: https://www.newportbeachlibrary.org/about/friends-of-the-libraryBOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a larger donation, please call the Bookstore at 949-759-9667 and leave a message for Paul or Amy to set up an appointment. We have a dolly available and can supply boxes if needed.3. All books need to be in good, resellable condition. Books should be clean with no tears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except for classics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:•Encyclopedias unless they're 100 years old or older•Reader's Digest condensed books•Medical books, health books, law books, and travel books older than 8 years.•VHS or cassette tapes. If you have questions, email us at nblibfriend@gmail.com. A donation receipt will be provided if desired. Please let me know if you have any other questions! Thank you.Good afternoon. I was wondering about what options are available for genealogy. Is there anything that can be done online from home with the library card? Does every library have access to the genealogy databases, and if so, which ones? The Library subscribes to Ancestry, which can be used at any of our four locations, as well as Heritage Quest. Heritage Quest can be used from home with your library card. You can find out more information about our genealogy databases here on our website: https://www.newportbeachlibrary.org/ebranch/ databases. I hope that helps! Let me know if you have any other questions. Thank you.I just checked the website, but cannot find Udemy anymore. I was in the middle of some courses there, but there is no way to return to them. Can you please help me?The Library made the decision to stop subscribing to Udemy, and our subscription ended on March 22. We are currently subscribing to LinkedIn Learning, which offers a much wider variety of classes that we felt would appeal to a more general audience. You can find out more information about LinkedIn Learning here, under Lifelong Learning: https://www.newportbeachlibrary.org/ ebranch/databases. Thank you.15
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSJUNE 2023Comment # CommentResponseDate ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 1106/25/2023EmailRebecca LightfootLibrary Services Manager06/26/20231206/27/2023EmailAndy KachaturianCirc. & Tech. Processing Coordinator06/28/20231306/28/2023EmailRebecca LightfootLibrary Services Manager06/29/2023I was wondering if you guys had any old newspapers or magazines laying around that you wouldn't mind giving away for free. I can pick up them up myself. Thank you for your inquiry. Unfortunately, we are not at liberty to give away old newspapers and magazines as they are considered City property and must be decommissioned according to the City’s policies.Some California libraries have tools (screwdrivers, saws, wrenches, etc.) that can be borrowed. It would be great if NBPL would do that. Thanks for considering this.Thank you for your suggestion! We are always looking for ways to improve our services and the collections we lend and will take your suggestion under consideration. Please don’t hesitate to contact me with any other suggestions or comments. Thank you.I am sending this to inform that I will not be able to make my passport meeting that I have with the library tomorrow at 3:30. I do apologize. It is due to a sudden work schedule change. I hope to make an appointment next Wednesday or Thursday. Sorry for the inconvenience.Thank you for letting us know that you are unable to make your appointment. I have let our Passport team know and they will be reaching out to help you reschedule. Have a good day.16
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Melissa Hartson, Library Services Director
Re: Report of June Library Activities – July 17, 2023 Meeting
________________________________________________ ____________ _____ _
MELISSA HARTSON, LIBRARY SERVICES DIRECTOR
Employee Service Recognition
The City hosted the 63rd Annual Employee Appreciation Luncheon at the end of June. I had the privilege
of serving on this year’s event committee and co-chairing with Paul Blank, the City’s Harbormaster.
Librarian Jasmin Avila and Library Clerk Bella Marler-Mulvenna also joined me in serving on the
committee. This annual event is an opportunity to recognize the contributions of all City staff and present
years of service awards for staff that have reached specific milestones. Several of our Library staff
members were acknowledged at this event.
5 Years of Service 10 Years of Service 15 Years of Service 25 Years of Service
Camille Escareal-Garcia Annika Helmuth Sviatlana Balotsina Peter Black
Melinda Moss Julie McCarthy
Allison Sarnowski
Rokhsan Shafiei
Library Assistant Bernadette Gilliam was one of five finalists nominated for this year’s Dorothy Palen
Award. After 47 years of dedicated service with the City, Dorothy Palen retired in 1993. Every year since,
a City employee who best exemplifies the characteristics of Dorothy Palen has been selected as Employee
of the Year. Nominees of the award are evaluated using the following criteria: Cooperation, Dependability,
Integrity, Initiative, and Judgement. Bernadette shines in all five of these characteristics and I am delighted
she was recognized at this year’s luncheon.
WHEELHOUSE LIST FOR LIBRARY TRUSTEES
•All-Staff Meeting
Thursday, July 20
All locations will open at 10 a.m.
•Board of Library Trustees Meeting
Monday, August 21, 5 p.m.
Central Library
•2023 Concerts on the Green: The Sully Band
Sunday, July 23, 6 – 7:30 p.m.
Newport Beach Civic Center
17
REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER
Training
Branch and Youth Services Coordinator Annika Helmuth and Library Services Manager Rebecca Lightfoot
attended a design conference hosted by Library Journal. The conference allowed one on one discussions
with architects as well as panels hosted by libraries who shared their design experiences.
Programming
Adult Summer Reading kicked off on June 10. Over 70,000 minutes have been logged by participants.
ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
The Summer Reading Program started strong at the branches with a new season of storytimes, the return
of live performers, and super crafty craft programs. Participants of all ages have been signing up, collecting
prizes, and reading many books.
In personnel news, Mariners Branch part-time Library Assistant Rokhsan Shafiei resigned. Recruitments
are ongoing for a part-time Library Assistant and part-time Library Clerk. At the Balboa Branch, Library
Page Chloe Nelson started on June 13.
Youth Services
Youth Services kicked off the start of the Summer Reading Program on June 10 with an Opening Day
Celebration. Throughout the day hundreds of participants stopped by the Library to sign up for the
Program, craft together, play giant family games, draw with sidewalk chalk, blow bubbles, and even enjoy
fresh popcorn in the Friends Sun & Sea Discovery Garden at the Central Library. All locations saw many
enthusiastic returning participants as well as several new families. Returning families noted their
excitement for the return of in-person performances and the positive memories their children had last
year to motivate them to do the Program again. Many parents noted the incredible selection of prize
books available and thanked the Library staff for putting together these programs. The Summer Reading
Program runs June 10 – July 29, 2023.
Outreach
On June 2, staff attended Flag Deck Ceremonies at Lincoln Elementary and Newport Elementary. Corona
del Mar (CdM) Branch Librarian Nadia Dallstream, along with Children’s Librarian Christine Lefter and
Balboa Branch Librarian Evelyn Rogers, shared information about this year’s Summer Reading Program to
the students, school faculty, and parents at each respective school.
On June 7 and 8, Branch and Youth Services Coordinator Annika Helmuth and Children’s Librarian Jasmin
Avila visited Harbor Day School to invite students to sign up for the Summer Reading Program. Over the
course of both days, students visited their school library to meet Library staff and learn about the Library’s
Summer Reading Program.
Also on June 7, CdM Branch Librarian Dallstream and Branch and Youth Services Coordinator Helmuth
represented the Library during the Corona del Mar Resident Association’s Annual Civic Expo hosted at
Sherman Library and Gardens. The event offered an opportunity to make new connections with residents
and say hello to Library patrons.
18
On June 22, Branch and Youth Services Coordinator Helmuth spent the morning with 90 summer camp
participants at Newport Center United Methodist Preschool. During the visit, the preschool students
heard stories, sang songs, participated in fingerplay rhymes, and received information about the Summer
Reading Program.
Teen Services
The last Young Adult Advisory Committee (YAAC) meeting of the school year was held on June 14. Teens
had fun playing Star Wars BINGO and Uno. They also completed exit surveys and provided additional
feedback for the upcoming 2023-24 session.
ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR
Staffing
Interviews are ongoing for five part-time Library Clerk positions. Similarly, there are two open part-time
Library Page positions that are currently being recruited for.
Facilities
With the end of the fiscal year so close, we were able to use the last of our building funds to complete
some small repairs around the Central Library, including some minor HVAC work, repairing some worn
door locks, and reupholstering a piece of furniture in the Children’s room.
19
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2022 2022 2022 2022 2022 2022 2023 2023 2023 2023 2023 2023
Tracked by #searches
A to Z Databases 1244 1237 1194 695 287 741 894 633 428 542 680 1333 9908
Ancestry 399 804 390 190 161 171 307 530 430 377 305 605 4669
AskART 19 15 52 14 118 16 41 17 12 19 17 21 361
Brainfuse JobNow/VetNow 23 32 116 38 14 175 68 46 9 19 11 14 565
Britannica School Edition 110 1 336 272 343 378 350 540 341 1628 727 45 5071
Gale Archives Unbound 2628 5694 4381 876 8325 5925 6726 7926 1314 1971 2190 2628 50584
Gale Directory Library 738621 7 411104242107
Gale in Context: Biography 23 11 3 66 45 107 107 54 24 7 22 10 479
Gale in Context: Elementary 0 0 14 60 43 5 6 0 25 6 25 0 184
Gale in Context: Opposing View 3 12 22 22 345 22 24 9 135 62 25 3 684
Gale Literature Resource Center 71 17 33 3 30 8 59 27 23 1 12 53 337
Gale Virtual Reference Library 14 48 61 59 853 57 19 49 132 98 98 27 1515
HeritageQuest 763 396 254 181 7 144 77 56 193 395 181 146 2793
Legal Information Ref Center 44 30 62 31 19 16 34 25 12 26 39 77 415
National Geographic 72 10 17 10 48 19 20 28 28 10 20 10 292
National Geographic Kids 44 40 11 17 51 32 27 21 68 8 34 7 360
NewsBank 1155 1027 1032 1420 1051 913 1095 1086 1198 1177 1235 1135 13524
NoveList Plus 36 47 40 73 48 28 44 21 120 85 90 121 753
NoveList K-8 Plus 44 31 28 45 73 7 37 4 108 45 23 31 476
ProQuest 2152 3766 4596 2479 2462 2366 5094 4804 5512 3321 4553 3287 44392
Proquest eLibrary 9 0 45 6 3 3 7 6 13 3 8 9 112
Reference Solutions Business 903 333 240 371 265 376 614 381 1218 878 490 235 6304
Reference Solutions Residential 27 35 31 45 29 16 16 25 30 25 7 38 324
SIRS Discoverer 55 125 188 162 335 235 357 11 170 187 127 4 1956
SIRS Issues Researcher 639 1006 1691 814 1519 1541 1577 759 665 1322 1309 11 12853
World Book Online 26 1 16 32 69 70 106 768 82 28 35 7 1240
Tracked by #page views
Artist Works 76611 6 44416450
Consumer Reports 2515 2033 1710 2080 2507 2313 2554 2073 2338 1819 2274 2976 27192
CultureGrams 32 65 8 323 307 37 111 96 197 80 3 55 1314
Morningstar 255 5349 4381 4098 4108 1746 4376 4054 5799 4552 4564 5164 48446
RealQuest 124 59 45 118 30 15 9 6 8 11 17 13 455
Tumblebooks 19 16 52 14 41 43 107 34 22 11 23 27 409
Value Line 17052 15831 17229 19407 21663 17207 18433 14906 12543 15870 16429 17608 204178
Tracked by courses
LinkedIn Learning ***** 5110283183146159134858
Udemy 1600 1550 1224 2013 3073 2669 2772 1953 933 ** ** **17787
Tracked by Hours Used
ABC Mouse 15.33 17.25 14.18 22.27 4.75 2.7 22.58 16.51 53.87 78.75 36.21 55.97 340.37
Rosetta Stone 31.76 35.41 45.11 43.55 56.42 48.2 111.28 97.57 73.31 45.01 20.97 17.28 625.87
Notes:
*LinkedIn Learning began in December, 2022.
**Udemy ended in March, 2023.
Database FY Comparisons YTD
22/23
Proquest Articles Retrieved 2022-2023
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG.
Business Databases 831 2438 1125 3379 980 948 1577 1232 2157 1329 1583 1433 1584
Newspapers--Current 925 926 1022 1109 907 967 1539 2009 1079 929 1194 923 1127
Newspapers--Historical 3937 3036 3076 3560 2743 1931 2822 3137 4721 4117 2980 114 3015
Magazines 15 15 32 22 19 40 38 55 56 41 45 8 32
20
NBPL Website Usage 2022-23Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average TotalTotal Users 35112 38912 38539 39570 31210 35495 42030 35623 40097 37973 36147 38979 37474 449687New Users 30367 34389 34385 35105 27267 31447 37792 31573 35605 33685 31929 34514 33172 398058Sessions 67043 71011 68950 69570 57772 61370 75490 64159 72330 66653 65177 70450 67498 809975Pageviews 235396 246933 231365 230585 200686 199477 244887 215626 237808 217832 218137 243970 226892 2722702Sessions Per User2222222222222--Pages Per Session4333333333333--Avg. Session Dur. (min)3333333333333--Bounce Rate (%) 52 55 56 55 52 56 55 54 55 55 54 53 54 --Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2022-23Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average TotalBalboa 160 310 169 161 105 155 158 129 173 267 128 181 175 2096CdM 154 186 165 134 160 115 89 141 178 220 205 147 158 1893Mariners 1050 1230 1100 914 884 1130 1210 1150 1500 1370 1580 1460 1215 14578Central 8250 10240 10150 8990 7590 7510 8460 9180 9750 10770 10290 9920 9258 111100Total9614 11966 11584 10198 8739 8910 9917 10600 11601 12627 12203 11708 10806 129667Today's Business Solutions Wireless (TBS): Total Unique Patrons 2022-23Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average TotalBalboa 425 396 349 328 272 329 313 284 310 355 301 429 341 4091CdM 288 305 307 324 286 338 277 330 415 375 375 418 337 4038Mariners 1028 1184 1337 1279 1178 1193 1178 1169 1418 1366 1472 1537 1278 15339Central 6605 7207 8221 7690 6991 7173 7424 7927 9163 8692 8371 8724 7849 94188Total8346 9092 10214 9621 8727 9033 9192 9710 11306 10788 10519 11108 9805 117656Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2022-23Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average TotalBalboa 33 36 36 34 31 33 33 34 34 35 25 39 34 403CdM 18 19 21 22 18 19 19 25 27 25 25 30 22 268Mariners 80 89 113 107 95 98 99 110 124 111 124 122 106 1272Central 449 517 597 553 482 478 502 610 646 615 612 613 556 6674Total580 661 767 716 626 628 653 779 831 786 786 804 718 8617Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2022-23Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average TotalBalboa 385 801 497 501 394 482 516 467 571 771 435 433 521 6253CdM 548 625 550 424 574 347 329 437 440 600 560 360 483 5792Mariners 1040 1070 863 732 769 991 1050 1010 1080 1020 1100 995 977 11719Central 1280 1460 1260 1200 1110 1070 1170 1190 1090 1270 1260 1160 1210 14520Total3253 3956 3169 2856 2846 2891 3065 3103 3181 3661 3354 2948 3190 38284
21
JUN 23 YTD 22/23 YTD 21/22
BALBOA 2,242 30,248 29,503
CdM 4,052 39,017 34,622
MARINERS 19,652 245,611 253,099
CENTRAL 54,516 664,291 685,534
eBooks 8,146 87,661 88,528
eMagazines 1,875 23,975 25,418
eAudiobooks 6,579 72,956 69,629
Streaming Films 1,111 9,192 8,818
TOTAL 98,173 1,172,951 1,195,151
JUL 22 104,603
AUG 22 105,684
SEP 22 100,025
OCT 22 100,128
NOV 22 93,338
DEC 22 90,480
JAN 23 97,351
FEB 23 89,534
MAR 23 102,817
APR 23 94,662
MAY 23 96,156
JUN 23 98,173
TOTAL 1,172,951
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2023
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
eBooks
eMagazines
eAudiobooks
Streaming Films
85,000
90,000
95,000
100,000
105,000
110,000
JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23 APR 23 MAY 23 JUN 23
1582914 1598265
1610818
1529391
1464640
1424594
1376041
1084526 1043629
1195151
1000000
1125000
1250000
1375000
1500000
1625000
1750000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
CIRCULATION
22
JUN 23 YTD 22/23 YTD 21/22
BALBOA 379 4,006 4,072
CdM 965 8,078 5,452
MARINERS 2,324 22,289 20,891
CENTRAL 7,032 73,869 75,543
TOTAL 10,700 108,242 105,958
12 Month Comparison
JUL 22 10,195
AUG 22 9,517
SEP 22 8,793
OCT 22 8,944
NOV 22 7,898
DEC 22 7,081
JAN 23 8,577
FEB 23 8,486
MAR 23 10,508
APR 23 8,626
MAY 23 8,917
JUN 23 10,700
TOTAL 108,242
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2023
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
7,000
7,500
8,000
8,500
9,000
9,500
10,000
10,500
11,000
JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23 APR 23 MAY 23 JUN 23
184260 190391
168496
162510
157149
156521 163392
131445
78088
105958
70000
90000
110000
130000
150000
170000
190000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
REFERENCE
23
JUN 23 YTD 22/23 YTD 21/22
BALBOA 2,393 25,644 23,373
CdM 3,209 31,867 29,298
MARINERS 10,557 140,660 119,427
CENTRAL 36,521 425,124 340,080
TOTAL 52,680 623,295 512,178
12 Month Comparison
JUL 22 48,481
AUG 22 50,715
SEP 22 55,489
OCT 22 52,173
NOV 22 44,903
DEC 22 45,996
JAN 23 50,627
FEB 23 50,358
MAR 23 59,398
APR 23 59,010
MAY 23 53,465
JUN 23 52,680
TOTAL 623,295
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2023
PATRONS SERVED
BALBOA
CdM
MARINERS
CENTRAL
42,500
45,000
47,500
50,000
52,500
55,000
57,500
60,000
JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23 APR 23 MAY 23 JUN 23
1074933 1399841
1256238 1209719
1102106 1158344
935953
636072
145463
512178
100000
300000
500000
700000
900000
1100000
1300000
1500000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
PATRONS SERVED IN LIBRARY
24
JUN 23 YTD 22/23 YTD 21/22
BALBOA 678 2,542 1,439
CdM 913 8,188 3,007
MARINERS 912 10,612 6,274
CENTRAL 6,650 58,434 53,677
TOTAL 9,153 79,776 64,397
12 Month Comparison
JUL 22 8,910
AUG 22 5,351
SEP 22 7,860
OCT 22 8,647
NOV 22 5,232
DEC 22 4,915
JAN 23 4,244
FEB 23 5,328
MAR 23 6,022
APR 23 6,001
MAY 23 8,113
JUN 23 9,153
TOTAL 79,776
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2023
BALBOA
CdM
MARINERS
CENTRAL
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
JUL 22 AUG 22 SEP 22 OCT 22 NOV 22 DEC 22 JAN 23 FEB 23 MAR 23 APR 23 MAY 23 JUN 23
51894
49977
64473 67646
69922
70430
68241
68078
52678
64397
40000
50000
60000
70000
80000
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
PROGRAM ATTENDANCE
25
LIBRARY EXPENDITURES FY 2022-23
(July 3, 2023)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,899,704 2,987,083 2,596,688 217,181 390,395
SALARY PART-TIME 1,085,842 1,137,113 789,919 62,033 347,194
BENEFITS 2,099,015 2,256,021 2,086,609 171,245 169,412
SALARY & BENEFITS TOTAL 6,084,561 6,380,218 5,473,217 450,458 907,001
II MAINT & OPERATION
PROFESSIONAL SERVICE*208,507 208,507 212,120 37,288 -3,613
UTILITIES 309,753 309,753 354,682 37,311 -44,929
PROGRAMMING 5,500 7,500 2,642 128 4,859
SUPPLIES**81,970 82,548 80,345 9,573 2,203
LIBRARY MATERIALS 669,740 695,023 669,359 36,247 25,663
FACILITIES MAINTENANCE 187,886 191,550 166,125 9,719 25,425
TRAINING AND TRAVEL 10,681 10,681 6,266 228 4,415
GENERAL OPERATING EXPENSES***24,202 25,202 23,340 236 1,862
PERIPHERALS & SOFTWARE 5,000 13,000 8,000 8,000 5,000
INTERNAL SERVICE FUNDS 1,588,120 1,588,120 1,588,120 132,343 0
OFFICE EQUIPMENT 2,000 2,000 1,308 0 692
MAINT & OPERATION TOTAL 3,093,359 3,133,884 3,112,306 271,073 21,577
LIBRARY BUDGET TOTAL 9,177,920 9,514,101 8,585,523 721,531 928,578
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
26
FY 2023-24
As of July 6, 2023
Date Funded Amount Purpose
Amt Expended
YTD NotesJan 2023 Wish List
175,000$ New Materials $ 53,498
25,000$ Programming $ 18,900
Total 200,000$ $72,398
Date Funded Amount Purpose
Amt Expended
YTD Notes
Mar 2023 5,000$ Balboa DVDs & Blu-rays 526$
Total 5,000$ 526$
FRIENDS
FOUNDATION
27
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Jul 18, 2022 Jul 17, 2023
Jul 18, 2022 Jul 17, 2023
Aug 15, 2022 Aug 21, 2023
Aug 15, 2022 Aug 21, 2023
Sep 19, 2022 Sep 18, 2023
Oct 17, 2022 Oct 16, 2023
Oct 17, 2022 Oct 16, 2023
Dec 19, 2022 Dec 11, 2023
Dec 11, 2023
Jan 17, 2023 Jan 16, 2024
Feb 21, 2023 Feb 20, 2024
Feb 21, 2023 Feb 20, 2024
Mar 20, 2023 Mar 18, 2024
Apr 17, 2023 Apr 15, 2024
Apr 17, 2023 Apr 15, 2024
May 16, 2022 May 15, 2023
May 16, 2022 May 15, 2023
May 16, 2022 May 15, 2023
Jun 19, 2023 Jun 17, 2024
Jun 19, 2023 Jun 17, 2024
LAST
REVIEWED POLICY REVIEW
Aug 23, 2021 NBPL 14 The Friends Meeting Room Aug 21, 2023
Nov 15, 2021 NBPL 15 The Library Lecture Hall Nov 21, 2023
Dec 20, 2021 NBPL 10 Laptop Borrowing Policy Dec 11, 2023
Feb 22, 2022 NBPL 3 Library Gift and Donor Policy Feb 20, 2024
Jul 18, 2022 CC I-1 Library Services Policy (Council Policy I -1)Jul 15, 2024
Aug 15, 2022 NBPL 2 Collection Development Policy Aug 19, 2024
Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024
Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024
Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024
Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025
Jan 17, 2023 NBPL 5 Internet Use Policy Jan 21, 2025
Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025
Feb 21, 2022 NBPL 8 Display and Distribution of Materials Policy Feb 18, 2025
Apr 17, 2023 NBPL 1 Library Use Policy Apr 21, 2025
Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Apr 21, 2025
Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Balboa Branch Replacement Update
Annual Budget - Preliminary Review
Branch Update - CDM
Performance Review of Library Services Director (Closed Session)
Election of Board of Library Trustees Officers/Trustee Liaisons
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Arts & Cultural Update
Newport Beach Public Library eBranch, Database and Downloadable Services Review
Adult and Reference Services Update
Branch Update - Mariners
Branch Update - Balboa
Library Material Selection
Marketing Update & Social Networking Update
Media Lab Update
Policy Review (See List Below)
Review Holidays / Meeting Schedule
December 2023 Regular Meeting Rescheduled
Information Technology Update
Proposed Library Closures for Winter Holidays
Annual Budget - Approval
Literacy Program Update
Youth Services Update
28
ABSTRACT:
An adjusted schedule for this holiday period will enable the Library to provide appropriate staffing levels for
public service while accommodating staff leave requests. Library usage is typically low during the winter
holidays, and the adjusted schedule will have minimal impact on Library patrons.
RECOMMENDATION:
Staff recommends that the Board of Library Trustees adopt the following proposed holiday hours:
All locations closed on Sunday, December 24 and Monday, December 25.
All locations close at 6 p.m. Tuesday, December 26 through Saturday, December 30.
All locations closed on Sunday, December 31 and Monday, January 1.
Normal schedule resumes on Tuesday, January 2.
DISCUSSION:
As an organization that operates seven days a week at multiple locations, the Newport Beach Public Library
differs from the majority of City departments, who operate Monday through Friday. For the last 14 years,
the City of Newport Beach has closed certain administrative offices and programs during the work week
between the Christmas and New Year’s holidays with the exception of Library, Police, Fire, Utilities, Harbor,
and Public Works.
In compliance with the City’s MOU with employee bargaining units, the City observes a half-day holiday
closure on Christmas Eve and New Year’s Eve and a full-day holiday closure on Christmas Day and New Year’s
Day. City staff assigned to offices which close between Christmas and New Year’s typically use personal leave
time for the remaining non-holiday closures.
Library management recommends that all locations close all day on Sunday, December 24, Monday,
December 25, Sunday, December 31, and Monday, January 1. Since City offices are closed on Saturdays and
Sundays, most City staff will observe the half-day holidays on Friday, December 22 and Friday, December 29
for Christmas Eve and New Year’s Eve, respectively. Staff proposes to remain open normal operating hours
9 a.m. – 6 p.m. on Friday, December 22 and Friday, December 29 as well as Saturday, December 23 and
Saturday, December 30.
Additionally, staff proposes to offer a 9 a.m. to 6 p.m. public services schedule at all locations from Tuesday,
December 26 through Thursday, December 28. Maintaining open hours during the day and providing digital
resources via the 24/7 Library eBranch provides the public with continued access to services. Typically, usage
is low in the evenings during the holiday week. Normal hours will resume on Tuesday, January 2, 2024.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Proposed Library Schedule for Winter Holidays 2023
29
Library management expects that this schedule will have minimal impact on patrons while maintaining
appropriate staffing levels and satisfying staff requests for leave.
CENTRAL MARINERS BALBOA CORONA DEL MAR
Current Proposed Current Proposed Current Proposed Current Proposed
SUN DEC 24 12-5 Closed 12-5 Closed Closed Closed Closed Closed
MON DEC 25 Closed Closed Closed Closed Closed Closed Closed Closed
TUE DEC 26 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6
WED DEC 27 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6
THU DEC 28 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6
FRI DEC 29 9-6 9-6 9-6 9-6 9-6 9-6 9-6 9-6
SAT DEC 30 9-6 9-6 9-6 9-6 9-6 9-6 9-6 9-6
SUN DEC 31 12-5 Closed 12-5 Closed Closed Closed Closed Closed
MON JAN 1 Closed Closed Closed Closed Closed Closed Closed Closed
Neighboring libraries and libraries considered our peers in terms of service population and budget have the
following holiday closure schedule:
Orange County Libraries:
Anaheim Public Library - closed on 12/24, 12/25, 12/31, and 1/1/2024
Buena Park Library District - closed on 12/23, 12/25, 12/30, 1/1/2024 – no Sunday hours
Fullerton Public Library – closed 12/26 – 12/30 – no Sunday or Monday hours
Huntington Beach Public Library – closure dates TBD
Mission Viejo Public Library - closed on 12/24, 12/25, 12/31, and 1/1/2024
Orange County Law Library - closed on 12/22, 12/25, 12/29, and 1/1/2024 – no weekend hours
Orange County Public Library – closed on 12/25 and 1/1/2024
Orange Public Library – closure dates TBD
Placentia Library District - closed on 12/24, 12/25, 12/31, and 1/1/2024
Yorba Linda Public Library – closure dates TBD – no Sunday hours
Peer Libraries:
Carlsbad Public Library – closed on 12/25 and 1/1/2024 – no Sunday hours
Cerritos Public Library – closed on 12/24, 12/25, 12/26, and 1/1/2024
Mountain View Public Library – closed on 12/24, 12/25, 12/26, 12/31, and 1/1/2024
Palo Alto Public Library – closed 12/25 and 1/1/2024
Santa Monica Public Library – closure dates TBD – no Sunday hours
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which
the Board of Library Trustees considers the item).
ATTACHMENT A: City of Newport Beach 2023 Employee Calendar
30
PAY DAY OBSERVED HOLIDAY PAY PERIOD ENDS COUNCIL MEETING
City of Newport BeachCity of Newport Beach
20233 EMPLOYE EE CALENDAR
JANUARY
Su M Tu W Th F Sa
123456 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
FEBRUARY
Su M Tu W Th F Sa
123 4
567891011
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
MARCH
Su M Tu W Th F Sa
123 4
567891011
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
APRIL
Su M Tu W Th F Sa
1
2345678
9 101112131415
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
MAY
Su M Tu W Th F Sa
1 2 3456
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
JUNE
Su M Tu W Th F Sa
123
456789 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
JULY
Su M Tu W Th F Sa
1
234567 8
9 101112131415
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
AUGUST
Su M Tu W Th F Sa
1234 5
6 7 8 9 101112
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
SEPTEMBER
Su M Tu W Th F Sa
1 2
3456789
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
OCTOBER
Su M Tu W Th F Sa
123 4567
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
NOVEMBER
Su M Tu W Th F Sa
1234
5678910 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
DECEMBER
Su M Tu W Th F Sa
12
345 678 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
ATTACHMENT A
31
RECOMMENDATION:
Staff recommends the Board of Library Trustees approve the acceptance of the wish list donation from the
Newport Beach Public Library Foundation.
DISCUSSION:
Through the wish list process, the Newport Beach Public Library Foundation funds valuable library
resources and collections. This year’s wish list includes requests for new furniture for the Electronic Village
at the Central Library, new umbrellas for the Bamboo Courtyard, downloadable magazines through Flipster,
and the annual subscription fee for Beanstack, an app which patrons and staff use for programs.
This year’s request totals $39,080.
FOUNDATION WISH LIST FY 2023-24
Furniture Package for the Electronic Village at Central - $22,000
The Library is requesting $22,000 for new computer task chairs in the Electronic Village at the Central Library.
The current task chairs are ten years old and have started to break. The Library would like to replace them
with a different type of chair that will stand up to repeated wear and tear. The Library would also like to add
a standing desk option for patrons. This is a frequent request from users who bring in their own laptops. Right
now, there is no good standing desk option for them to utilize.
Bamboo Courtyard Umbrellas - $1,000
The Library is requesting $1,000 for six new umbrellas for the Bamboo Courtyard at Central. The umbrellas
are over a decade old and have been repaired several times. Due to the nearly year-round pleasant weather,
many patrons utilize the Bamboo Courtyard and the tables with umbrellas are very popular.
Flipster - $14,600
The digital magazine collection through Flipster is a patron favorite, featuring such popular magazines as
Time, People, Food & Wine, as well as children’s magazines. The annual subscription fee includes unlimited
downloads of each title as well as a robust backstock of previous issues.
Beanstack - $2,380
Beanstack is an online resource that is also available as an app and allows patrons to keep track of their
reading. The Library utilizes Beanstack for many children’s and adult programs, including the popular Summer
Reading Program.
TOTAL - $39,080
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which
the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3810, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Acceptance of Donation from the Newport Beach Public Library Foundation
32