HomeMy WebLinkAboutC-2778(B) - Central Library - Library Services and Construction Act (LSCA)C1Council 1992
ouncil Agenda
Item No. F -3 (c)
NEWPORT BEACH PUBLIC LIBRARY
856 San Clemente Drive.Newimrt Beach, CA 92660.714644 -3177
FAX 114644-5717
BY THE EWP COUNT
C[1Y OF NEWPORT BE
TO: Honorable Mayor and Members of City Council I I MAY I 1 1992
FROM: Board of Library Trustees
RE: Agreement with California State Library
C - 2 7;7,P(A)
Item Submitted for: Approval.
Recommendation:
The Board of Library Trustees recommends that the City Council approve the
Agreement between the City of Newport Beach and the California State Library for the
acceptance of the Library Services and Construction Act Title II funds in the amount of
$727,387. The funds are designated for the construction of the Central Library.
The City Attorney has reviewed the documents.
Background:
The Library Services and Construction Act (LSCA) Title II funds are federal monies
designated for Library construction and administered by the California State Library.
The Library Department applied for an LSCA grant in January 1990. The City Council
passed Resolution No. 90 -50 on May 29, 1990, implementing the awarding of the grant.
Funds were awarded in June 1990. The Agreement is now available for approval.
In the grant proposal, funds were requested for furniture and shelving. Shelving,
casework, and built -in furnishings have been incorporated into the construction drawings
and the general contract. From the grant proceeds, $490,918, has been designated for
these costs.
As a condition of the grant, the State Library has been part of the approval process at
each decision point in the building design. Funds will be released to the City in 25%
increments, paralleling the completion of the building, i.e., when the construction is 25%
completed, 25% of the funds will be released.
The State Librarian is included to participate in the Groundbreaking Celebration,
June 14, 1992.
DATE; May 28, 1992
TO' LaDonna Kienitz
LSCA Title II, FY 1990/91 , Wp 89
TITLE: Newport Beach Main Library
AGREEMENT NO: L- 693
E 9 E Q W � M
s U id 1 1992
ADMINISTRATION
NEWPORT 9EACM PUBLIC LIBRARY
1._ Submitted for your approval are SIX (6) copies of the enclosed agreement. Please SIGN in the contractor's
si nature box and RETURN ALL SIX COPIES of the agreement to the address shown in the lower right corner
of this letter. When final approval is obtained for this agreement, an approved copy will be mailed to you.
2._ Please enclose SIX (6) copies (with at least one set of original signatures) of a resolution by the local governing
body which approves the agreement and names the official who is authorized to sign the agreement on its behalf.
3._ Enclosed are SIX (6) signed copies of the amendment of the agreement. Please sign in the area labeled "contractor ".
Retain one copy for your file and return FIVE (5) originally signed copies to the address In the lower right corner
of this letter.
4._ Enclosed are SIX (6) copies of the proposed amendment(s) of the agreement. Please review the accuracy of the
proposed amendment(s). If the amendment(s) are correct, sign in the area labeled "contractor ". Return FIVE (5)
originally signed copies to the address shown in the lower right corner of this letter. When final approval is
obtained for the amendment(s), an approved copy will be mailed to you.
5. % ENCLOSED IS ONE FULLY APPROVED COPY OF YOUR AGREEMENT.
6._ Enclosed is
one approved copy
of the amendment for your file.
7. Other:
JUDITH LEE
Fiscal Analyst
(916) 654 -0022
Enclosures
cc:
Rev. 4/92 WP51 \Umm\Fscal\11tlef1 (C292COPY.CP)
CALIFORNIA STATE LIBRARY
LSCA - Fiscal Office
P.O. Box 942837
Sacramento, CA 94237 -0001
STATF OF CAT FORNIA CONTRACT NUMBER AM. NO.
STANDARD AGREEMENT --,�� Y GE ERAL
STD -2 (REV. 4 -90) NTRACTOR'S FEDERAL I.D. NUMBER
THIS AGREEMENT, made and entered into this twenty third day of April , 1992 _ �� /��
in the State of California, by and between State of California, through its duly elected or appointed, qualified and acting I
, hereafter called the State, and
CONTRACTOR'S NAME
City of Nc2=rl Beach , hereafter called the Contractor.
WITNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the State hereinafter expressed, does hereby
agree to furnish to the State services and materials as follows: (Sa forth urvice to be rmdocd by Cmaracror, amount to be paid Cono-wwr, dme for Patty once or
compkaon, and attack plmu and speciftcaoon; if any.)
SEE ATTACHED AGREEMENT
CONTINUED ON SHEETS• EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
IN WITNESS WHEREOF, this agreement has been executed by the parties hereto, upon the date first above written.
STATE OF CALIFORNIA
CONTRACTOR
AGENCY
CONTRACTOR (if odes than an malividug mutt whaher a corporation, pa nets/ ip, ett.)
California State Library
CITY OF NEWPORT BEACH
BY (AUTHOR) SIGNATURE)
BY (A OR SIGNATU )
PRINTED NAME OF PIERSON SIGNINU
PRINTED' N D TTILE F PERSON SIGNING
Crary F. Stront,
KEVIN J. MURPHY CITY MANAGER
TITLE
ADDRESS
State Librarian
3300 NEWPORT BLVD., NEWPORT BEACH, CA 92659
AMOUNT ENCUMBERED BY THIS
PROGRAMJCATEGORY (CODE AND TITLE)
FUND TTJLE
o General Sernca
DOCUMENT
lFederal
Use Urdy
$ 727,387
LSCA Title 11
(OPTIONAL USE)
PRIOR AMOUNT ENCUMBERED FOR
THIS CONTRACT
ITEM CHAPTER
6120- 211 -M 118
STATUTE
1991
FISCAL YEAR
1991
$
TOTAL AMOUNT ENCUMBERED TO
DATE
OBJECT OF EXPENDITURE (CODE AND TITLE)
$ 727,387
70102
I hereby mafy upon my owvt personal lowwledge that budgeted fwuk
•BA. NO.
B.R. NO.
arc availabli for the period and purpose of the apodmac noted above
SIGNATURE A NG OFFIC
Dt� 7
2
0 CONTRACTOR 0 STATE AGENCY DEPT. OF GEN. SER. 0 CONTROLLER 0
Rnt 3192 WF511TT L.Ell1(STD2FORM. USE)
STATE OF CALIFORNIA 0
STANDARD AGREEMENT
STD.2 (REV. 4 -90)
1. The Contractor agrees to indemnify, defend and save harmless the State, its officers,
agents and employees from any and all claims and losses accruing or resulting to any
and all contractors, subcontractors, materialmen, laborers and any other person, firm
or corporation furnishing or supplying work services, materials or supplies in
connection with the performance of this contract, and from any and all claims and
losses accruing or resulting to any person, firm or corporation who may be injured or
damaged by the Contractor in the performance of this contract.
2. The Contractor, and the agents and employees of Contractor, in the performance of
the agreement, shall act in an independent capacity and not as officers or employees
or agents of State of California.
3. The State may terminate this agreement and be relived of the payment of any
consideration to Contractor should Contractor fail to perform the covenants herein
contained at the time and in the manner herein provided. In the event of such
termination the State may proceed with the work in any manner deemed proper by the
State. The cost to the State shall be deducted from any sum due the Contractor under
this agreement, and the balance, if any, shall be paid the Contractor upon demand.
4. Without the written consent of the State, this agreement is not assignable by
Contractor either in whole or in part.
5. Time is of the essence in this agreement.
6. No alteration or variation of the terms of this contract shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein, shall be binding on any of the parties hereto.
7. The consideration to be paid Contractor, as provided herein, shall be in compensation
for all of Contractor's expenses incurred in the performance hereof, including travel
and per diem, unless otherwise expressly so provided.
. CAqN6NSTAATE LIBRARY
AGREEMENT No.: L-693
AGREEMENT FOR LIBRARY CONSTRUCTION GRANT
1 I.
STATEMENT OF WORK
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That said Grant shall be used solely by Public Agency for the purposes of the Project.
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The Application for which is attached hereto and by reference incorporated herein:
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Project Number L7693
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Public Agency shall submit to State for approval the following construction
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documents:
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A. Detailed complete building program prepared by a professional librarian or
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library planner.
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B. Schematic drawings and outline specifications prepared by the architect.
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C. Preliminary drawings and specifications.
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D. Working drawings and specifications.
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E. All change orders which have a material affect on the library's operation must
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have prior approval from the State.
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The above shall be sent to the following address: Federal Programs Analyst, Fiscal
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Office, P.O. Box 942837, Sacramento, California 94237 -0001.
2 CAqjbkNSTATTE LIBRARY
• AIrREEMENT No.: L -693
1 Service to be provided consists of the public library construction described in the attached
2 agreement, which construction shall be administered by the grantee, as contractor under this
3 agreement. Grantee shall be responsible for procurement of architectural and engineering
4 design services; the local building official has final approval of construction documents;
5 actual construction contracts are let and administered by the grantee under the appropriate
6 local government statutes in the Public Contract Code.
W
8 II. DEFINITION
9
10 As used in this agreement, unless the context otherwise indicates or unless specific
11 exception is made:
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13 A. "State" means the California State Library, State of California.
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15 B. "Public Agency" means the City of Newport Beach
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17 C. "State Librarian" means the duly appointed Director of the California State
18 Library, who is the legally certified official under the Basic State Plan to
19 administer federal LSCA funds in the State.
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21 D. "OSA" means the Office of the State Architect, a division of the Department
22 of General Services.
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24 E. "LSCA" means the Federal Library Services and Construction Act, Title I1,
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3 CAIMIANSTAATE LIBRARY
• A 1REEMENT No.: L-693
1 Public Library Construction as amended, Public Law 91 -600, any amendment
2 thereto or re- enactment of this law under another title and number,
3 implemented by 34 CFR Parts 75.600 -616, 76, 80, 770.
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F. "Project" means the public library construction which is described in the Public
Agency's approved application.
M. PERIOD OF PERFORMANCE
The term of this agreement shall be from 4/23/92 through 9/30/94
This agreement shall have no force or effect, nor shall Public Agency commence
work prior to receipt of a fully approved agreement. Any work completed by Public
Agency before this agreement has been fully executed shall be considered as having
been done so at Public Agency's risk as a volunteer.
IV. COST AND PAYMENT
Public Agency shall expend local funds for the Project in an amount no less than the
amount of LSCA funds granted by State for the Project. If Public Agency fails to do
so, the amount of LSCA funds spent in excess of the local funds expended shall be
repaid to State, so that the local expenditure is at least equal to the ISCA
expenditure.
• 4 TE LIBRARY
A REEMENT No.: L -693
1 Public Agency agrees that any ISCA funds provided for this Project which are not
2 used; or are lost; or are diverted from the purpose set forth above; or are not
3 satisfactorily accounted for, shall be repaid to State within six (6) months after it is
4 determined that the funds are not used, lost, diverted or not properly accounted for.
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6 A. In consideration of the performance of the foregoing in a satisfactory manner, the
8 State agrees to pay the Public Agency an amount not to exceed $ 727.387.00
9 Said Grant shall be payable as follows:
10
11 1. For grants of $50,000 or more the grant is sent in four 25% payments, made
12 at 25 % -of- completion milestones of the construction itself. Grants of less than
13 $50,000 are paid in two installments, 75% of the funds at 25% of construction,
14 the remainder upon completion. The payments are made upon submission by
15 Public Agency and State receipt of the required financial claim form, and a
16 satisfactory progress report from OSA. The final 25% payment is withheld
17 until all required State and Federal reports have been accepted by the State.
MA
19 2. All invoices submitted for payment must reference agreement number and
20 work performed.
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22 All funds provided by State for the Project shall be expended by Public Agency only
23 by contracts lawfully entered into by Public Agency.
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5 CA STATE LIBRARY
QhA
• REEMENT No.: L -693
1 V. WITNESSEICH
2
3 Now, therefore, it is mutually understood and agreed that this agreement is entered
4 into under provisions of the LSCA.
5
6 VI. ATTACHMENTS
7
8 A. The sheets marked "Nondiscrimination Clause ", "Drug -Free Work Place" and
9 the "Examination and Audit of Contracting Parties ", are attached hereto and
10 incorporated herein and made part of this agreement.
11
12 B. Public Agency, in connection with the performance of work and/or services
13 under this agreement, agrees to comply with the State and Federal
14 requirements as set forth in the "Summary of Requirements to be Met by
15 Grantees That Receive LSCA Title II Public Library Construction Funds"
16 LSCA 19, 1990 are hereby incorporated and made part of this agreement.
17
18 VII. PROJECT MONITOR
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20 A Title II Program Coordinator designated by the State Librarian will monitor the
21 project.
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23 OSA will assist the State Librarian in the oversight of construction and shall serve as
24 a designated representative of the State Library. All recommendations made by OSA
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• 6 Cg STATE LIBRARY
OkNT
AGREEMENT No.: L-693
concerning the Project shall be transmitted to the Public Agency through the State
Librarian. For purpose of oversight, Public Agency will make the following available:
records maintained for the Project; payrolls on file; payments to contractor(s). Public
Agency shall also make available whatever the State's designated representative
deems necessary in order to review the performance, prosecution and progress of
work by the contractor(s) and to determine compliance with the terms of the contract
by Public Agency. This shall include, but not be limited to on -site inspection of the
construction work, review of records maintained, confirmation of payroll status of
construction workers by interview of contractor's employees on a sampling basis,
review of payments to contractors, reporting of percentage of work paid with
percentage of work accomplished.
VIII. AMENDMENT
This agreement may be amended by the State with mutual consent of both parties,
and the approval of the Department of General Services if required by state law or
policy.
IX. CANCELLATION
This agreement may be cancelled by the State or Public Agency upon a prior thirty
(30) day written notice or from non - renewal by either party at end of contract term.
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RESOLUTION OF DISPUTES
7 CA STATE LIBRARY
QKANT
AWREEMENT No.: L-693
State Librarian, on occasion, may direct corrective action regarding a Public Agency's
work on the Project. Public Agency shall be responsible to direct or order such
corrective action and promptly report same to State Librarian. Payments of Grant
may be withheld by State if corrective action is not promptly carried out and
reported.
If the Public Agency disputes any action by the project monitor arising under or out
of the performance of this agreement, the Public Agency shall notify the project
monitor of the dispute in writing and request a claims decision. The project monitor
shall issue a decision within 30 days of the Public Agency's notice. If the Public
Agency disagrees with the project monitor's claims decision, the Public Agency shall
submit a formal claim to the State Librarian or the State Librarian's designee. The
decision of the State Librarian shall be final and conclusive on the claim unless the
decision is arbitrary, capricious, or grossly erroneous or if any determination of fact
is unsupported by substantial evidence. The decision may encompass facts,
interpretations of the agreement, and determinations or applications of law. The
decision shall be in writing following an opportunity for the Public Agency to present
oral or documentary evidence and arguments in support of the claim.
FUNDING
24 A. It is mutually understood between the parties that this agreement may have
8 CASANSTAATE LIBRARY
• ATREEMENT No.: L -693
1 been written before ascertaining the availability of congressional appropriation
2 of funds, for the mutual benefit of both parties in order to avoid program and
3 fiscal delays which would occur if the agreement were executed after that
4 determination was made.
5
6 B. This agreement is valid and enforceable only if sufficient funds are made
7 available to the State by the United States government for the Fiscal Year
8 1990 91 for the purposes of this project. In addition this agreement is subject
9 to any additional restrictions, limitations, or conditions enacted by the
10 Congress or any statute enacted by the Congress which may affect the
11 provisions, terms or funding of this agreement in any manner.
12
13 C. It is mutually agreed that if the Congress does not appropriate sufficient funds
14 for the program, this agreement shall be amended to reflect any reduction in
15 funds.
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17 D. The State has the option to amend the agreement to reflect any reduction of
18 funds.
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20 ML COMPLIANCE REGULATIONS
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22 A. That all library services and construction provided as a result of the funds
23 made available for this Project shall be in compliance with the California
24 Long -Range Program under LSCA.
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9 ASTATE LIBRARY
AGREEMENT No.: L-693
That all library services provided as a result of the funds made available for
this Project shall be available free of charge and without discrimination to all
members of the community, district or region served by Public Agency, and
that said building will be devoted exclusively to public library purposes for 20
years, unless the use thereof for another purpose is approved by the State and
by the U.S. Secretary of Education.
That Public Agency in its agreements entered into with contractors and others
to carry out the purpose of this Agreement shall require those contractors and
others to comply with the following State and Federal Statutes, Regulations,
and Orders:
1. Except as otherwise provided by law, all laborers and mechanics
employed by contractors and subcontractors on construction assisted
under Federal programs, including minor remodeling, shall be paid
wages at rates not less than those prevailing as determined by the
Secretary of Labor in accordance with the Davis -Bacon Act, as
amended, and as in affect on the date of bid opening, and shall receive
overtime compensation in accordance with and subject to the
provisions of the Contract Work Hours and Safety Standards Act.
Such contractors shall comply with the provisions of 29 CFR part 3
( "Copeland Anti -Kick- Back" regulations); and all construction contracts
and subcontracts shall incorporate the contract clauses required by 29
CFR 5.5 (a) and (c). (20 U.S.C.1232b; 40 U.S.C.276a,276c, 327 -332:
10 CA STATE LIBRARY
AEREEMENT No.: L -693
1 29 CFR Parts, 1926). The attachment marked "Contract Assurances"
2 is specifically included as a part of this agreement and by this reference
3 incorporated in and attached hereto.
4
5 2. All construction contracts shall be awarded to the lowest responsive
6 and responsible bidder on the basis of open competitive bidding, in
7 conformance to the Local Agency Public Contracts Act, Public
8 Contract Code Sections 20100 et seq. Public Agency shall maintain for
9 audit purposes a file consisting of all bids submitted. Public Agency
10 shall provide the State with a list of all bidders and the amount of each
11 bid, and indicate which bidder was awarded the contract.
12
13 3. The Project is to be designed to comply with the "American Standard
14 Specifications for Making Buildings and Facilities Accessible to, and
15 Usable by, the Physically Handicapped ", No. A117.1 -1961, as modified
16 by other standards prescribed by the U.S. Secretary of Education or
17 the U.S. Administrator of General Services (41 CFR 101 - 19.6). All
18 library facilities using Federal funds shall display in a prominent place
19 the international symbol of access to the handicapped.
PLI
21 4. All sites of all construction projects shall display a sign stating that
22 Federal funds under the library Services and Construction Act are
23 being used for such construction. When specifications call for a plaque
24 in the completed building indicating the date of completion and source
11 CA STATE LIBRARY
A REEMENT No.: L -693
1 of funds, the fact of funds under the Act shall be noted.
2
3 D. That Public Agency shall ensure through plan checking and inspection of
4 construction work, that the Project is constructed in accordance with all
5 applicable current state and local statutes, codes and ordinances, and in
6 addition:
7
8 1. If the Project is an addition to or expansion of an existing library
9 facility, or remodeling of an existing library facility for the purposes of
10 handicapped access, energy conservation, accommodation of new
11 technologies, or safe working environments, that upon completion of
12 the Project, the facility taken as a whole shall comply with all state and
13 local requirements for handicapped access, fire safety and seismic
14 resistance, and occupational health and safety that apply to newly-
15 constructed facilities, even if compliance requires work outside the
16 scope of the Project.
fhl
18 2. Any new or existing library bookstacks constructed, installed or re-
19 installed as part of this Project, or within one year in the same facility
20 of which the Project is a part, following completion of this Project, shall
21 be done in accordance with plans for which seismic calculations that
22 meet the seismic force requirements of section 3.b. of Table No. 2 -23J,
23 Part B of the State Building Standards Code (Part 2, Title 24,
24 California Code of Regulations) and have been signed by a structural
12 CAASSNTA�TE LIBRARY
• ATiREEMENT No.: 1-693
1 engineer licensed by the State of California.
2
3 XUL RECORDS RETENTION
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5 If State requests, Public Agency shall provide and submit to State an audit of the
6 Project after the completion and acceptance of the construction. The audit shall be
7 in accordance with standard accepted governmental accounting practices.
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9 The Public Agency shall maintain all books, documents, papers, accounting records
10 and other evidence pertaining to costs incurred, with the provision they shall be kept
11 available by the Public Agency during the agreement period and thereafter for three
12 (3) years from the date of final payment under this agreement. The State Library or
13 its authorized representatives must be permitted to audit, review, and inspect the
14 Public Agency's activities, books, documents, papers and records during progress of
15 the work and for three (3) years following final payment.
16
17 If the Project includes real property acquisition, Public Agency shall have, or shall
18 obtain, a fee simple or such other estate or interest in the site, including access
19 thereto, as is sufficient to assure undisturbed use and possession of the facilities for
20 not less than 20 years following completion of the project. The Public Agency shall
21 provide State with copies of all deeds and/or other evidences of title pertaining to the
22 real property acquired. If Public Library facilities, or items of equipment, or land
23 each initially costing $5,000.00 or more, in which cost the Federal Government has
24 participated (with funds derived from Federal grants and State or local matching
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13 CCjA STATE LIBRARY
• AIFRE ENT No.: L693
funds), are sold or no longer used for the purpose authorized by the Act, the Federal
Government shall be credited with its proportionate share of the value of such
facilities, equipment or land, the value being determined on the fair market value in
the case of discontinuance of use or diversion for other than public library purposes.
The Public Agency shall maintain a file of facilities, equipment and land. The Public
Agency shall provide the State a copy of the file.
Rev. 492 WP51\F1wa1\TME11 (T292COPY.CP)
NOTE:
E
The completion date cited on page 3 line 11 of this agreement was derived by taking the completion date from the attached
application (ISCA 16 page __L_) or by taking a date worked out between the program coordinator and the public agency and then
adding three months to that date. The additional time is added for unforeseen delays which many construction projects experience.
If after the application process you feel the completion date should be modified please contact Cy Silver, Title II Program
Coordinator, (916) 322 -0360.
addendum/
0 19 •
ATTACHED HERETO AND INCORPORATED HEREIN:
Exhibit A. Grant Application
Exhibit B. Resolution granting authorization
Exhibit C. Summary of Requirements to be met
Exhibit D. Nondiscrimination Clause Addendum
Exhibit E. Examination and Audit
Exhibit F. Drug -Free Workplace Certification
Exhibit G. Certification Regarding Debarment
Exhibit H. Signature Authorization Form
, j • • California State Library
11 LSCA 16, 1990
Page 1 of 5
CALIFORNIA STATE LIBRARY /1/y,
LIBRARY SERVICES :AND CONSTRUCTION ACT, TITLE II
r:
CONSTRUCTION PROJECT APPLICATION, 1990
A. PROJECT DATA
1. Legal name of jurisdiction owning the facility: CITY OF NEWPORT REACH
2. Contact person'st name: LaDonna T. Kienitz Title: City Librarian
Telephone:_ 714- 644 -3177 Address: 856 San Clemente Drive
Newport Beach, CA 92660
3. Name and address of project (location if address unknown): NorthwestPrri corner:
intersection of Pacific Coast Highway and MacArthur Boulevard, Newport Beach, CA 92660.
4. Project is (circle applicable line(s) and phrasc(s))
a. New main libra (branch library) entirely new (addition to existing) (conversion of non - library facility
not a private residence)
b... Remodeling of ( #: branch libraries) (main library)
5. If new building, addition or conversion, name of professional librarian as project consultant:
1
Robert H. Roh1f,.Professional Library Consultants; P.A.
6. Name of archliect3 or engineer or (circle applicable word) preparing cost estimatc:J. Peter Winkel stein,FAIA
Address (firm name if applicable): Simon Martin -Vegue Winkelstein Moris
501 Second Street, San Francisco, CA 94107
Registration no.: C -2547
7. Congressional district(s): 40th District
SEE "HOW TO APPLY FOR ISCA TITLE iI CONSTRUCTiON.FUNDS, 1990"
'This person should be available until June 20, 1990.
211 site not yet selected, see "How to apply.'.*. sic. 2.b for instructions. If for remodeling of several facilities, attach
a list of the names and address of each.
317or general library construction projects, the estimate must be prepared by an architect. For remodeling projects, all
but the simplest projects will require an architect. in an engineer is desired, State Library prior approval is required.
B. PROJECT FINANCE '
California Stale L,ib,ary
• LSCA 16, 1990
Page 2 of S
1. Locals construction funds available now or expended on project since July 1, 1987:
TO BE EXPENDED: (Round to nearest dollar)
a. Tax levy or General Fund: S 1,000,000
b. Bonds, amount authorized for this project only: S 6,000,000
Certificates of Participation, authorized 8/28/89. See minutes.
c. Accumulated capital improvement fund: S
d. Revenue sharingIMA: S
e. 'Other eligible funds (specify) Newport Beach Public S 1,000,000
Library Foundation
ALREADY EXPENDED SINCE JULY 1, 1987:
f. Advance plans:
g. Estimates:
S 35,046
h. Site acquisition: See attached. Also, please refer to earlier S 3,970,000
submission; per conversation with Cy Silver., April 30; 1990.
I. Other (specify) + S
2. Sum of la. through I1.: S 12,005,046
LINE 2 IS ELIGIBLE LOCAL FUNDS FOR MATCH.
3. Other, non - eligible funds available (specify) $ + S —(I—
4. Sum of Lines 2 + 3:
S 12,005,046
LINE 4 IS TOTAL FUNDS AVAILABLE FOR PROJECT
5. LSCA requested: + S 1,000,000
MUST BE AT LEAST S25,OW BUT NO MORE THAN $1,000,000
6. Sum of Lines 4 and 5 (= total funds needed): S 13,005,046
LINE 6 SHOULD EQUAL LINE C.8 ON NEXT PAGE
7. Line 2 divided by line 5: 12.005
RESULT MUST BE AT LEAST 1.001.
rFHA, Revenue Sharing, state, local and donated moneys are considered 'local' funds for LSCA purposes. CDBG or
Other federalis considered 'federal' (non - local), and may not be included. Prorated expenditures for staff involved in project
planning and administration (e.g., portions of library director, public works and other staff), as well as other local
expenditure (e.g., overhead; plantings), may be included. In -kind contributions are by definition not'expenditures% and may
not be included. ;
1.
sS25,000 is half the minimum eligible project cost of 550,000.
"That is, LSCA may not exceed local match.
California State Library
LSCA 16, 1990
Page 3 of 5
C. ELIGIBLE PROJECT COSTS SINCE JULY 1, 1987, AND ESTIMATED TO COMPLETION:
I. Planning and architect's fees (including initial planning cost: S 821,776
Initial Planning Costs .- $35,046 z i. r.
a. Basis for fees: -- % of constructionor other (specify) $ 786,730
Negotiated Contract with Architect.
2. Site acquisition: S 3,970,000
See attached.
3. Site development (if uqusual costs, attach explanation): S 558,088
See attached.
J. Construction (not including interiors even if In construction contract.
Include cost of construction estimates if incurred.): - S 6,216,912
5. Interiors (including finishes, Boor and window coverings, shelving,
furnishings, built -in equipment, whether or not In construction contract): 8_11000,000
Cost - $20 /square foot
6. landscaping: 5 225,000
7. Other (specify") Parcel Map; Underground Utilities; + S 2132270
Soils Report; Street Construction.
8. Sum of Lines 1 through 7 (= project cost): S13,005,046
9. If new building/addition /conversion,
a. Gross square footage to be built:
THIS SHOULD EQUAL LINE B.6 ON PREVIOUS PAGE
50,000
GROSS SQ.FT. IN OUTLINE BUILDING PROGRAM SUBMITTED WITH NOTICE OF INTENT IS 0,D00
ATTACH EXPLANATION IF SO.FT. DIFIF RS BY MORE THAN 10%. "•
b. Construction cost /sq.ft. (CA. above divided by C.9 above):
C. Local standard cost per sq.ft. for similar construction or conversion:
Note: Buildings quoted are 10,000 - 12,000 sf range.
Source: County of Orange
Costa Mesa Branch Library _ $180 /sq.ft. - 1987
Crown Valley Branch Library $170 /sq.ft. - 1989
10. If addition or remodeling Is to be done as part of non - eligible purpose .
(e.g., general rehabilitation project), cost of total project:
Basis for determining the part eligible for LSCA (Line B.5 or
S 124.34
$ 175.00
S n/a
Attach site information Including location and secure availability for 20 years, and rationale for selection. If site not
known, describe how it will be selected. See , 'How to apply...', sec. 2.b., for detailed requirements.
. California State Library
• LSCA 16, 1990
Page 4 of 5
D. ESTIMATED SCHEDULE OF EVENTS:
I. For new buildings /additions /conversions only, indicate date of submittal to State Library of:
a. Complete building program and schematic drawings /outline specifications: January 26, 1990
b. Preliminary drawings /specifications: n/a
e. Working drawings /specifications: n/a
2. For remodeling projects, date of submittal to State Library of.
a. Schematic or preliminary drawings /specs: n/a
b. Working drawings /specifications: n/a
3. For all projects:
a. Beginning date of construction: November 1991
b. Completion of construction: March 1993
E. LOCAL FISCAL REQUIREMENTS:
1. Local ordinances or regulations with regard to allocation of expenditures for construction to different fiscal years
when obligations carry from one fiscal year to another are:
City of Newport Beach Policies:
o F -16, "Guidelines for Ten Year Budget,
Section No. 4, "Major Capital Improvements"
o F -21, "Fiscal Year End Closing'.'
2. Local accounts for construction purposes are on: cash basis accrual basis, obligation basis. (Circle applicable
Phrase(s).)
r
Stitt "IIOW TO APPLY FOR 1SCA TITLE 11 CONSTRUCf10N FUNDS, t990"
CERTIFICATION OF, APPLICATION
California State Library
LSCA 16, 1990
Page 5 of 5
I certify to the best of my knowledge that the preceding application of the (name of jurisdiction)
City of Newport Beach is true and
complete. Upon approval of this application, design and construction of the project will begin promptly
and be completed in accordance with the application. It is understood that all design documents will
be subject to State Library approval. All contracts for library construction shall be awarded to the
lowest responsible bidder on the basis of open competitive biddine.
)
SIGNATURE OF OFFICIAL AUTIIORIZED BY O DINANCE OR RESOLUTION OF THE GOVERNING BODY TO MAKE
APPLICATION.
Robert L. Wynn 5/29/90
TITLE City Manager DATE
Return this application and all other required application materials so they are rtcelved (not
postmarked) by 4 p.m., Monday, June 4, 1990, at:
WAPP.CS
11.21.89
CALIFORNIA STATE LIBRARY
Fiscal Office - LSCA It, Room 215
914 Capitol Mall
P.O. Box 942837
Sacramento, CA 94237 -0001
SEE '11OW TO APPLY FOR LSCA TITLE 11 CONSTRUCTION FUNDS, 1990'
FOR LIST OF ALL REQUIRED SUBMISSIONS
• • California State Library
LSCA 16, 1990
Page 1 of 5
I
CALIFORNIA STATE LIBRARY
LIBRARY SERVICES ,AND CONSTRUCTION ACT, TITLE li
CONSTRUCTION PROJECT APPLICATION, 1990 .• "
A. PROJECT DATA
1. Legal name of jurisdiction owning the facility: CITY OF NFWPORT RFACH
2. Contact person's' name:_ LaDonna T. Kienitz Title: City Librarian
Telephone: 714- 644 -3177 Address: 856 San Clemente Drive
Newport Beach, CA 92660
3. Name and address of project= (location if address unknown): Northwestern corner:
intersection of Pacific Coast Highway and MacArthur Boulevard, Newport Beach, CA 92660.
d. Project is (circle applicable line(s) and phrase(s))
a. New main libra (branch library) entirely new (addition to existing) (conversion of non - library facility
not a private residence)
b... Remodeling of ( #: branch libraries) (main library)
5. If new building, addition or conversion, name of professional librarian as project consultant:
Robert H. Roh1f, Professional Library Consultants, P.A.
6. Name of architect3 or engineer or (circle applicable word) preparing cost estimatei: J. Peter Winkel stein FAIA
Address (firm name if applicable): Simon Martin -Vegue Winkelstein Moris
501 Second Street, San Francisco, CA 94107
Registration no.: C -2547
7. Congressional district(s): 40th District
SEE'11O1Y TO APPLY FOR LSCA TITLE II CONSTRUCTION. FUNDS, 1990"
'This person should be available until June 20, 1990.
=If site not yet selected, see "How to apply.'.'. sec. 2.b for instructions. If for remodeling of several facilities, attach
a list of the names and address of each.
sFor general library construction projects, the estimate must be prepared by an architect: For remodeling projects, all
but the simplest projects will require an architect. In an engineer Is desired, State Library prior approval Is required.
u
•
California State Library
LSCA 16, 1990
Page 3 of 5
C. ELIGIBLE PROJECT COSTS SINCE JULY 1, 1987, AND ESTIMATED TO COMPLETION:
Planning and architect's fees (including initial planning cost: S 821.776
Initial Planning Costs $35,046
a. Basis for fees: -- % of constructionor other (specify) $ 786,730
Negotiated Contract with Architect.
2. Site acquisition:
See attached.
3. Site development (if uqusual costs, attach explanation):
See attached.
4. Construction (not including interiors even if in construction contract.
Include cost of construction estimates if incurred.):
5. Interiors (including finishes, floor and window coverings, shelving,
furnishings, built -in equipment, whether or not in construction contract):
Cost - $20 /square foot
6. Landscaping:
s3,970,000
S 558,088
S 6,216,912
S 11000,000
S 225,000
7. Other (specify$) Parcel Map; Underground Utilities; + S 213,270
Soils Report; Street Construction.
8. Sum of Lines 1 through 7 (= project cost): S 13,005,046
THIS SHOULD EQUAL LINE B.6 ON PREVIOUS PAGE
9. If new building/addition /conversion,
a. Gross square footage to be built:
50,000
GROSS SQ.FT. IN OUTLINE BUILDING PROGRAM SUBMITTED WITH NOTICE OF INTENT IS 50.000
ATFACI I EXPLANATION IF SQ.FT. DIFFERS BY MORE THAN 10 %. "•
b. Construction cost /sq.ft. (CA above divided by C.9 above): S 124.34
,
C. Local standard cost per sq.ft. for similar construction or conversion: S 175.00
Note: Buildings quoted are 10,000 - 12,000 sf range.
Source: County of Orange
Costa Mesa Branch Library _ $180 /sq.ft. - 1987
Crown Valley Branch Library $170 /sq.ft. - 1989
10. If addition or remodeling Is to be done as part of non - eligible purpose .
(e.g.. general rehabilitation project), cost of total project: S n/a
Basis for determining tire part eligible for LSCA (Line B.5 or C.8)
1Attach site information Including location and secure availability for 20 years, and rationale for selection. If site not
known, describe how it will be selected. , See 1 -low to apply.... ", sec. 2.b., for detailed requirements..
.. f :....,.. " A. . .. 1 ..., , ..., r.,.. ' .:..:,.,..
0
CERTIFICATION OF, APPLICATION
California State Library
LSCA 16, 1990
Page 5 of 5
1 certify to the best of my knowledge that the preceding application of the (name of jurisdiction)
City of Newport Beach is true and
complete. Upon approval of this application, design and construction of the project will begin promptly
and be completed in accordance with the application. It is understood that all design doquments will
be subject to State Library approval. All contracts for library construction shall be awarded to [lie
lowest responsible bidder on the basis of open competitive bidding.
SIGNATURE OF OFFICIAL AUTHORIZED BY
ArrLiCAT10N.
Robert L. Wynn
TITLE City Manager
t I -. - --
OR RESOLUTION OF THE GOVERNING BODY TO
0
5/29/90
DATE
Return this application and all other required application materials so they are received (not
postmarked) by 4 p.m, Monday, June 4, 1990, of!
CALIFORNIA STATE LIBRARY
Fiscal Office - LSCA 11, Room 215
914 Capitol Matt
P.O. Box 942837
Sacramento, CA 94237 -0001
SEE '1101Y TO APPLY FOR LSCA TITLE 11 CONSTRUCTION FUNDS, 1990'
FOR LIST OF ALL REQUIRED SUBMISSIONS
n.Arr.CS
11.21.69
May 29, 1990
California State Library
0
Library Services and Construction Act I, Title II
Construction Project Application, 1990
LSCA 16. 1990 - Attachment.
Re: (B.l.h.)
Site is being provided via a Land Exchange with
The Irvine Company, current site of 1.97 acres
in exchange for new site of 4 acres. Certified
appraisal values, August 1988:
New site - $7,405,000
Current site - $3.435.000
Gift - Value - $3,970,000
New site is located northwesterly of the inter-
section of the Pacific Coast Highway (Highway 1)
and MacArthur Blvd.; immediately adjacent to the
new 12 acre site of the new Newport Harbor Art
Museum.
Copy of appraisal document is attached.
Re: (C.2.)
See site acquisition information above, including
sketch map.
Site provides unique opportunity of a cultural
center of new museum facility and central library
for City and surrounding community.
The Library Building program provides a facility to
serve the City, based on the City Advanced Planning
to the Year 2010. See attachments accompanying the
Notice of Intent, January 26, 1990.
LSCA 16 - Page 6
0
California state Library May 29, 1990
Library Services & Construction Act I,
Title II
Construction Project Application, 1990
LSCA 16, 1990 - Attachment
Re: (C.3.)
The California State Library has requested
clarification of the proposed two -story design.
J. Peter Winkelstein, FAIA, designated architect,
stated, dated April 27, 1990;
There are several reasons. One is our
sense that a single -level library of 50,000
square feet is very large. Another is that
the site slopes and more easily accommodates
a two -level scheme.
A third reason is that in its setting, a
two -level building will have more presence
as befits an important civic facility.
LSCA 16 - Page 7
COUNCIL h
G
LL CALL
Present I x I x
'Motion
All Ayes
Motion
All Ayes
It V.
Re. G ryA- kn0� Oecc%skb�n
Se�71.1. -pp 351-35y
CITY OF NEWPORT BEACH
:MBERS MINUTES
co REGULAR COUNCIL MEETING
PLACE: Council Chambers
9G� �� � TIME: 7:30 P.M.
\tr DATE: August 28, 1989 �IUflFy
x
x
x
x
x
X
x
The Mayor presented permaplaqued
Certificates of Appreciation to Joan
Winburn, former Planning Commissioner;
and Clyda Brenner, former Parks, Beaches
and Recreation Commissioner.
A. ROLL CALL.
B. Reading of Minutes of Meeting of August
14, 1989 was waived, approved as
written, and order filed.
C. Reading in full of all ordinances and
resolutions under consideration was
waived, and City Clerk was directed to
read by titles only.
D. HEARINGS:
1. Mayor Strauss opened the public hearing Variance
and City Council review of VARIANCE N0. No. 1152
1152, approved by the Planning (91)
Commission at its meeting on July 6,
1989, being a request of ARTHUR LESSER
AND ROBERT FEISS, Los Angeles, to permit
the construction of a single - family
dwelling located at 2310 First Avenue,
on the northeasterly side of First
Avenue, between Acacia Avenue and
Begonia Avenue, in Corona del Mar; zoned
R -2. The dwelling will exceed 1.5 times
the buildable area of the site, will
provide less than the required open
space and exceed the 24 foot basic
height limit in the 24/28 Foot Height
Limitation District. The proposal also
includes a modification to the Zoning
Code so as to allow a ten foot building
encroachment, a fourteen foot chimney
encroachment, and a fourteen foot, six
inch, second floor deck encroachment,
all within the required twenty foot
front yard setback adjacent to First
Avenue; and a seven foot building
encroachment into the required ten foot
rear yard setback. Approval by the
Planning Commission revised the
Conditions so that an additional two
foot front yard setback was required for
the proposed chimney and second floor
deck.
Report from the Planning Department.
It was noted that the original
application was revised so that the
proposed single - family dwelling complies
with the requirements of the 24/28 foot
height limitation district. Therefore a
Volume 43 - Page 340
I ..
(WY OF NEWPORT BI1CH
MEMBERS MINUTES
P
tnp ip August 28, 1989 INDEX
variance to exceed the basic height ariance
limit is no longer necessary. All other o. 1152
requests of the project have remained 91)
the same. The revised gross structural
area of the project approved by the
Planning Commission will be 1,867±
sq.ft., which represents a land area to
floor area ratio of .943. Such a ratio
is within the previously suggested
limits of ,996 discussed in the Planning
Commission staff report dated May 18,
1989. The Planning Commission also
recommended that the fireplace and
second floor balcony encroachments in
the front yard setback area each be
reduced by two feet (see Condition of
Approval No. 10). If approved by the
City Council, the fireplace would
maintain an eight foot setback from the
front property line (and eighteen feet
from the curb on First Avenue), and the
second floor deck would maintain a seven
foot, six inch, setback from the front
property line (and seventeen, six
inches, from the curb on First Avenue).
The remainder of the structure will
maintain a front yard setback of ten
feet (and twenty feet from the curb on
First Avenue).
The Planning Director referenced a
drawing on display and noted that the
normal lot size for Corona del Mar is 30
ft. x 118 ft. The subject parcel is 33
ft. x 60 ft., which is smaller than the
average lot size in Corona del Mar, and
has a 20 foot front yard setback which
is large for the subject area. He
stated that because this particular
piece of property does not have a
setback illustrated on the districting
map, and because the rear -yard is not
adjacent to an alley, the request
presents some very unusual problems in
terms of attempting to build a
single - family dwelling of adequate size.
He summarized the variance application
and answered questions of the Council.
Arthur Leeser, applicant, addressed the
Council in support of the project;
submitted photographs of newly
constructed duplexes and townhomes in
the area, and indicated the proposed
improvement would benefit the
neighborhood
Hearing no others wishing to address the
Council, the public hearing was closed.
Volume 43 - Page 341
3
ROLL
Motion
All Ayes
x
JbTY OF NEWPORT
O
!c
�► % O 9
�o August 28, 1989
%ACH MINUTES
Council Member Sansone reported that he
has had considerable discussions with
neighbors in the subject area regarding
the proposed setbacks, and as a result,
moved the following motion:
1) that building setbacks be
established as follows:
a) Front Yard - 10 feet
b) Rear Yard - 3 feet
c) Interior Side Yard - 3 feet
d) Alley Side Yard - 5 feet
2) that the gross structural area of
the building shall not exceed 1.5 x the
buildable area of the site (1.5 x 1175 =
1762).
3) that no encroachments be allowed in
the setbacks specified under 1) above.
4) that the large tree located in the
tight -of -way on First Avenue not be
removed without prior approval of the
Parks, Beaches and Recreation
Commission.
2. Mayor Strauss opened the public hearing
regarding proposed ORDINANCE NO. 89 -22,
being,
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF NEWPORT BEACH AMENDING
PROVISIONS OF CHAPTER 20.78 OF THE
NEWPORT BEACH MUNICIPAL CODE
RELATED TO GRANNY UNITS [PLANNING
COMMISSION AMENDMENT NO. 6811
Report from the Planning Department.
The City Manager advised that the
proposed amendment will increase the
minimum lot size from 5,000 sq.ft, to
5,450 sq.ft. in order to establish a
granny unit on a site zoned for a
single - family residence. The Commission
also recommended that Section 20.78.025G
of the Municipal Code be amended so that
the primary residence shall be
continuously occupied by the legal owner
of the property. However, at its
meeting of August 14, 1989, the City
Council revised the wording to said
section so as to provide that the
primary residence or the granny unit
shall be continuously occupied by at
least one person having an ownership
interest in the property.
Volume 43 - Page 342
Variance
No. 1152
(91)
1
No.
is
L
Motion
OUNCIL MEMBEI
kl\NpG; *0o9GNN
x
4PTY OF NEWPORT EACH
August 28, 1989
MINUTES
Council Member Hart stated that in the PCA No.
Newport Heights area, many of the lots 681
are large in size and zoned primarily (94)
R -1, and that in her opinion, the
revised language in Item G of the
Ordinance, is "straying" from the intent
of the State law.
The Assistant City Attorney indicated
she felt the intent of the State law
with respect to granny units was to
promote independent living and
affordable housing for senior citizens.
Council Member Turner stated the reason
he was in support of the revised
language contained in Item G of the
ordinance is that it prevents someone
from having to transfer ownership of the
property in order to take advantage of
the granny unit law.
Janine Gault, 406 San Bernardino Avenue,
representing Newport Heights Community
Association, addressed the Council in
favor of the recommendation of the
Planning Commission which requires that
the primary residence should be
continuously occupied by the legal owner
of the property. She felt the original
wording would eliminate problems that
could arise if the property owner
occupies the granny unit, and also
eliminate the creation of an R -2 lot in
an R -1 district.
Jean Beek, 2007 Highland Drive,
addressed the Council in support of the
ordinance as presently worded. She
stated she was approaching "granny" age
and would like to build a granny unit on
her property for herself and then let
her son and his family live in the house
they once shared together. She has been
a resident of the City for 30 -years and
would like to remain at her present
location, preferrably in a granny unit.
Sid Suffer, 900 Arbor Street, Costa
Mesa, addressed the Council and stated
he did not feel the ordinance, as
presently worded, would change an R -1
zone to an R -2 zone as referenced by Ms.
Gault. He stated it was his
understanding, pursuant to State guide
lines, that the addition of granny units
- in-an R =i -zonE would not alter the
"respectability" of that zone.
Hearing no further comments, Council
Member Hart moved to uphold the
Volume 43 - Page 343
A
OUNCIL MEMBERS .
Motion
Ayes
Noes
Motion
All Ayes
x
&TY OF NEWPORT FSACH
X Ix Ixlxlxlxlx
x
August 28, 1989
MINUTES
recommendation of the Planning PCA
Commission and require that the primary 681
residence shall be continuously occupied (94)
by the legal owner of the property.
Substitute motion was made to adopt
Ordinance No. 89 -22, with Item G to read
as follows:
"That the primary residence or the
granny unit shall be continuously
occupied by at least one person having
an ownership interest in the property."
Council Member Watt commented that she
was in support of the Planning
Commission's recommendation, but would
also like to know how many homeowner
associations would be affected by the
ordinance, and how the provisions of
said ordinance would affect their CC d
R's, but no Council action was taken in
this regard.
Council Member Cox indicated he did not
share the same concerns as Council
Member Watt, and called for the
question.
The substitute motion, made by Council
Member Turner, was voted on and carried.
E. PUBLIC COMMENTS:
None.
IF. CONSENT CALENDAR:
The following actions were taken as
indicated, except for those item removed.
11. ORDINANCES FOR INTRODUCTION:
Pass to second reading on September 11,
1989 -
(a) Proposed ORDINANCE NO. 89 -23,
being, _
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF NEWPORT
BEACH AMENDING SECTION
12.32.020(b) OF THE NEWPORT
BEACH MUNICIPAL CODE TO
PROHIBIT COMMERCIAL. VEHICLES
EXCEEDING 6,000 POUNDS FROM
OPERATNG ON CERTAIN STREETS
WITHIN THE CITY LIMITS.
(Report from Traffic Affairs
Committee)
Volume 43 - Page 344
No.
89 -22
89 -23
ehicles
q#TY OF NEWPORT BWCH
MEMBERS
c0 9
August 28, 1989
MINUTES
Schedule for public hearing on September
11, 1989 -
(b) Proposed ORDINANCE NO. 89 -24, Ord 89 -24
being, PCA No. 683
1(94)
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF NEWPORT
BEACH AMENDING TITLE 20 OF THE
NEWPORT BEACH MUNICIPAL CODE
SO AS TO ESTABLISH A "SITE
PLAN REVIEW" SPECIAL ZONING
DISTRICT [PLANNING COMMISSION
AMENDMENT NO. 6831. (Report
from Planning Department)
(c) Proposed ORDINANCE NO. 89 -25, Ord 89 -25
being, PCA No. 682
AN ORDINANCE OF THE CITY (94)
COUNCIL OF THE CITY OF NEWPORT
BEACH AMENDING A PORTION OF
DISTRICTING MAP NO. 20 SO AS
TO RECLASSIFY SAID PROPERTY
FROM THE R -3 -B DISTRICT TO THE
R -3 (1,900) SPR DISTRICT
[PLANNING COMMISSION AMENDMENT
NO. 6821. (Refer to report
w /agenda item F- 10(a))
2. RESOLUTIONS FOR ADOPTION:
(a) Resolution No. 89 -100 establishing es 89 -100
OFFSTREET PARKING METER ZONES AND Offstreet
REGULATIONS FOR OPERATION OF Parking
PARKING METER ZONES, [Lafayette and Meter
32nd Street] and rescinding (63)
Resolution No. 89 -36. (Report from
Offstreet Parking Committee)
(b) Resolution No. 89 -101 establishing Res 89 -101
a REVISED SCHEDULE OF RATES FOR THE Rates for
BALBOA PIER PARKING LOT and Balboa Pier
rescinding Resolution No. 87 -51. Parking Lot
(Report from Offstreet Parking (40)
Committee)
(c) Resolution No. 89-102 SUPPORTING SUPPORTNG es 89 -102
THE FEDERAL AND STATE REGULATON hlorofluo
AND EVENTUAL BAN OF THE USE OF rocarbons
CHLOROFLUOROCARBONS. (Report from (48)
General Services Director)
3. CONTRACTS/AGREEMENTS:
(a) Award Contract No. 2714 to Varkel onstructi-
Construction, Inc., of Laguna n of 58ch�
Hills, in the amount of $120,287; t. Rest
714
Volume 43 - Page 345
C
%TY OF NEWPORT BC&pCH
�0
F9 Nip August 28, 1989
4
and authorize the Mayor and City
Clerk to execute subject contract
for CONSTRUCTION OF 58TH STREET
RESTROOM. (Report from Public
Works Department)
(b) Authorize the Mayor and City Clerk
to execute PROPOSAL OF ORANGE
COUNTY SOUTH /CENTRAL PROPOSED
GROWTH MANAGEMENT AREA TRAFFIC
ANALYSIS prepared for CITIES OF
COSTA MESA, IRVINE AND NEWPORT
BEACH. (Memorandum from City
Manager- -also refer to BA -016)
MINUTES
(c) Authorize the Mayor and City Clerk
to execute EDUCATION CONTRACT
(AGREEMENT) WITH COAST COMMUNITY
COLLEGE DISTRICT (GOLDEN WEST
COLLEGE) to conduct Contract
Instruction and Counseling Services
to serve community needs from
October 1 through December 31,
1989. (Report from General
Services Director)
COMMUNICATIONS - For referral as
indicated:
(a) To staff for reply, letter from
Roland F. Vallely regarding alleged
hydrocarbons beneath his home,
which is property formerly owned by
Unocal, and also possibly the
reason for DETERIORATION OF THE
BAY'S WATER QUALITY.
(b) To Public Works for reply, letter
from Eileen L. Rapp, owner of 2108
West Ocean Front, with suggestions
for renovating the existing
RESTROOM at the foot of the NEWPORT
PIER, rather than building and
relocating subject restroom; letter
received from Quigg 8 Co. after
agenda printed.
(c) To City Manager for
response'/inclusion in the records,
letter from Lola Cumiford
concerning 4210 RIVER AVENUE
PROPERTY.
(d) To Executive Assistant to the City
Manager for reply, letter from
Clinton Rygel questioning the
City's actions regarding its
obligation to demand proper
protection from ORANGE COUNTY
AIRPORT EXPANSION.
Volume 43 - Page 346
South/
ntral
affic
alysis
2771
8)
ucation
Mt/
lden West
llege
2772
8)
tilities
89)
Airport
INTY
COUNCIL MEMBEF
�' ,o
G�Z N0 CG; �\
OLL CALL
OF NEWPORT E*ACH
August 28, 1989
(e) To staff for response, letter from
Central Newport Beach Community
Association concerning LIGHTING OF
BEACHES AT NEWPORT AND BALBOA
PIERS.
MINUTES
(f) To Public Works Department for
reply, letter from Central Newport
Beach Association protesting moving
the NEWPORT PIER planned PUBLIC
RESTROOM, and protesting the
projected changes to the LIFEGUARD
HEADQUARTERS BUILDING.
5. COMMUNICATIONS - For referral td the
City Clerk for inclusion in the records:
None.
6. CLAIMS FOR DAMAGES - For denial and
confirmation of the City Clerk's
referral to the claims adjuster:
(a) Delores Armo alleging personal
injuries as a result of trip and
fall on sidewalk near 4570 Campus
Drive on May 27, 1989.
(b) Artistic Landscape and Engineering,
Inc., seeking indemnity from claim
filed by Rose Palmer, who slipped
and fell on sidewalk in area of
Corona del Mar High School on July
26, 1988.
(c) Chris Johnson alleging his vehicle
was towed in error on July 21, 1989
from 9th Street and Balboa; seeking
reimbursement of towing fee.
(d) Afshin Shamaizadeh alleging
carburetor and air filter was
stolen from his motorcycle when
impounded by Police Department for
four month period between March and
June, 1989.
(e) James Silvani alleging City pickup
backed into his vehicle at Main and
Balboa Avenues on August 15, 1989.
(f) James G. Wood alleging his parked
vehicle was hit by City vehicle in
City Yard, Superior Avenue on
August 11, 1989.
Volume 43 - Page 347
2)
74)
36)
X
i
COUNCIL MEMBERS �TY OF NEWPORT ®64CII
Cl' 4c
Gay Leo `G�i. v y� y�
, , y� �F,p GNP
A August 28, 1989
7. SUMMONS AND COMPLAINTS - For denial and
confirmation of the City Clerk's
referral to the claims adjuster:
None.
8. REQUEST TO APPROVE /FILL PERSONNEL
VACANCIES: (Report from the City
Manager)
(a) One Police Records Specialist,
Police Department.
(b) One Police Officer, Patrol
Division.
(c) One Groundsworker II, Parks
Division.
(d) One Librarian, Library Division.
9. STAFF AND COMMISSION REPORTS -
For Council information and approval:
(a) ELECTION OF OFFICERS for Fiscal
MINUTES
Volume 43 - Page 348
(66)
Cmsn
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9 89`l (C)
5)
17
Year 1989/90 for the following
Commissions (Reports from Parks,
Beaches and Recreation Director):
(1) Parks, Beaches and Recreation
Chairman A.Z. Taft and Vice
Chairman Taylor Grant.
(2) Arts Commission Chairman Sandy
Blatterman, Vice Chairman
Katherine L. Delsack, and
Treasurer Carl Neisser.
(b)
Removed from the Consent Calendar.
10. PUBLIC HEARING SCHEDULING - September
11,
1989:
(a)
GENERAL PLAN AMENDMENT NO. 89 -1(C)
- Request to amend the Land Use
Element of the General Plan so as
to redesignate the subject property
from "Retail and Service
Commercial" to "Multi- Family
Residential" with a density of one
dwelling unit for each 1,698 sq.
ft. of buildable lot area; and the
acceptance of an Environmental
Document; and
LOCAL COASTAL PROGRAM AMENDMENT NO.
17 - Request to amend the Land Use
Plan of the Local Coastal Program
Volume 43 - Page 348
(66)
Cmsn
lrts Cmsn
(24)
9 89`l (C)
5)
17
%TY OF NEWPORT B�4CH
COUNCIL MEMBERS
\1\009 aO 9
,D �+ August 28, 1989
so as to redesignate the subject
property from "Retail and Service
Commercial" to "Multi - Family
Residential" with a density of one
dwelling unit for each 1,698 sq.
ft. of buildable lot area; and
MINUTES
SITE PLAN REVIEW NO. 50 - Request
to permit the construction of a
twenty unit residential condominium
development and related
subterranean parking area on the
subject property. The proposal
also includes a modification to the
Sign Code so as to permit the
installation of a 12 sq. ft.
identification sign at the entrance
of the development, whereas the
Zoning Code limits the size of an
identification sign in the R -3
District to 6 sq. ft.; and
COASTAL RESIDENTIAL DEVELOPMENT
PERMIT NO. 16 - Request to approve
a Coastal Residential Development
Permit for the purpose of
establishing project compliance for
a twenty unit residential
condominium development pursuant to
the Administrative Guidelines for
the implementation of the State Law
relative to Low- and
Moderate- Income Housing within the
Coastal Zone; and
TENTATIVE MAP OF TRACT NO. 14028 -
Request to subdivide an existing
lot into a single parcel of land in
conjunction with the development of
a twenty unit residential
condominium project on the subject
property.
[Property located at 4030 East
Coast Highway, on the northwesterly
corner of East Coast Highway and
Seaward Road in Corona Highlands;
zoned R -3 -B.1 (Report from
Planning Department)
11. RESUBDIVISION NO. 857 - Accept the
public improvements constructed in
conjunction with Resubdivision No. 857
[701 Lido Park Drive]; and authorize the
Mayor and City Clerk to release the
Faithful Performance Bond•(Certificate
of Deposit No. 19080); and in six months
Labor and diateiial Bond (Certificate of
Volume 43 - Page 349
SPR 50
16
14028
Resub 857
(84)
G �A S\
, \09 �A
Y OF NEWPORT BJACH
MINUTES
August 28, 1989
Deposit No. 19082) provided no claims
have been filed. (Report from Public
Works Department)
12. SPECIAL EVENTS PERMITS - Uphold staff's ISpecial
recommendation for approval of the Events
following applications, subject to Permit
conditions listed in the staff reports: (65)
(a) Application No. 89 -201 -
Institute of Architects for
use of public beach
"Sandcastle" Contest, Corona
del Mar State Beach, October
1, 1989, 9:00 a.m. - 4:30 p.m.
(b) Application No. 89 -243 -
Andrew and Carol Stoneman for
use of amplified sound, Labor
Day Picnic, 1730 Antigua Way,
September 3, 1989, 3:00 -
10:00 P.M.
(c) Application No. 89 -273 -
Balboa Peninsula Point
Association, temporary street
closure, Fifth Annual Chili
Cookoff, "L" Street Park on
Balboa Peninsula Point,
September 30, 1989, 12:00 Noon
to 3:00 p.m.
(d) Application No. 89 -207 -
American Heart Association,
Orange County Chapter,
temporary street closure,
5 /10K Walk -Run and 25K Cycling
Event, October 28, 1989, 7:00
to 10:00 a.m.
13. BUDGET AMENDMENTS - For approval:
BA -015, $207,500 - Increase in Budget
Appropriations for loan from Reserve for
Park Fees - Zone 3 for third year
funding of 50 Meter Pool at Corona del
Mar High School (Contract 2761); Park
and Recreation Fund. (Report from Parks,
Beaches and Recreation Director)
BA -016, $25,000 - Decrease in
Unappropriated Surplus and Increase in
Budget Appropriations for City's portion
of Traffic Study w /Joint Cities of Costa
Mesa and Irvine; General Fund. (Refer to
report w /agenda item F -3(b))
Volume 43 - Page 350
1
73
Motion
All Ayes
Motion
All Ayes
OTY OF NEWPORT AACW
MEMBERS
'04 y oo v
GIN August 28, 1989
x
x
BA -017, $1,500 - Transfer in Budget
Appropriations for Back Bay cleanup;
General Services- Refuse Fund.
MINUTES
G. ITEMS REMOVED FROM THE CONSENT CALENDAR:
1. Report to the City Manager regarding IPlanning
ACTIONS TAKEN BY THE PLANNING COMMISSION (68)
ON AUGUST 10, 1989.
Motion was made to schedule public JUP 1677(A)
hearing for September 11, 1989 on Use Variance /,
Permit No. 1677 and Variance No. 1106 1106
for the.Stuft Noodle, located at 215 -217
Riverside Avenue.
H. ORDINANCES FOR ADOPTION:
1. Proposed ORDINANCE NO. 89 -21, being,
AN ORDINANCE OF THE CITY COUNCIL OF Prohibition
THE CITY OF NEWPORT BEACH ADDING of Dancing
SECTION 5.32.035 TO THE NEWPORT (27)
BEACH MUNICIPAL CODE PERTAINING TO
PROHIBITION OF DANCING DURING
CERTAIN HOURS,
presented for second reading with
recycled report from City Attorney dated
August 14, 1989.
Motion was made to adopt Ordinance No.
89 -21.
I. CONTINUED BUSINESS:
1. Report from the City Manager regarding
NEWPORT CENTER LIBRARY.
Report from City Attorney.
Letter from Fred Gillett in support of
the new library, with suggestions for
large multi - purpose room.
The City Clerk advised that after the
agenda was printed, three letters were
received in support of a new library
from the Corona del Mar Chamber of
Commerce, Newport Harbor Area Chamber of
Commerce, and Coalsen and Jean Morris.
In addition to the above, a letter was
also received from Charles Sword,
Chairman of the Board of Library
Trustees, advising that the Board has
amended their - equest'to ask the City to
commit $6 million for site development
Volume 43 - Page 351
(50)
89 -21
Cntr
COUNCIL MEMBERS 40T Y
GZZ d' `G'3. v 9Z 0� 9�
OF NEWPORT
06ACH
MINUTES
August 28, 1989
and building construction of the new
Central Library Building, to be funded
from whatever source or sources the
Council determines.
The City Manager summarized his report
outlining the three funding alternatives
as follows:
Option 1: A general obligation bond
issue in the amount of $8,600,000 be
placed on the June 1990 ballot. If the
two - thirds majority yes vote is
achieved, it would be combined with an
estimated $2,000,000 raised between the
City and private sector, giving a total
of $10,600,000 to fund all aspects of
the building program including
furnishings, architect, Avocado Avenue
improvements, and the Library Board's
recommended structure size of 63,555
sq.ft. This option would not provide
revenues for annual additional
maintenance and operation costs of the
library.
Option 2: The City would arrange an
inter -fund loan of current surplus City
funds of $4,307,540. This is the amount
that can be retired assuming an 8%
interest rate (average City investment
rate), and a 20 -year retirement period,
by $432,361 available annually from
excess revenues. $432,361 is derived
from taking the total average excess
revenues over expenditures for the last
five years ($643,076) and subtracting
the City Manager's estimate for annual
additional maintenance and operation
costs ($210,715) for the new library.
If the total amount borrowed of
$4,307,540 is increased by an estimated
$2,000,000 to be raised from private and
City sources, it would give a total
construction fund of $6,307,540. This
would construct a structure containing
47,669 sq.ft. This option would not
provide funds for achitect fees,
furnishings, or Avocado Avenue
improvements. It would provide for
additional maintenance and operation
costs. The City Attorney has some
reservations about this method of
financing and has submitted a separate
memo on the subject.
Volume 43 - Page 352
Nwpt Cntr
Library
(50)
OTY OF NEWPORT ESACH
EMBERS MINUTES
n0 �i
9 9'P 9�
G �
August 28, 1989 INDEX
Option 3: Certificates of Participation
Nwpt Cntr
would be sold giving a net construction
Library
amount of $4,352,000. If this amount is
(50)
combined with cash donations from the
City and the private sector of
$2,000,000, it would provide a total
construction amount of $6,352,000. It
this is used exclusively for building
construction, it would provide for a
structure of 48,005 sq.ft. Under this
assumption, the City would fund from
other sources the architect fees,
furnishings, and Avocado Avenue
improvements. This option would provide
for increased maintenance and operation
costs of the new library. As in Option
2, this will require the use of excess
revenues over expenditures of $432,361
for the life of the Certificates of
Participation.
Included with the above report was also
a comparison of the C.O.P.'s, G.O.
Bonds, and Inter -Fund Loan.
Charles Sword, Chairman of the Board of
Library Trustees, referenced his letter
dated this date, and stated.that the
Board reviewed their July 24 proposal to
the City Council, and have concluded
that it is the consensus of the Council
Members that the City should not commit
as much for the project as the Board had
originally recommended, and therefore,
they have amended their request that the
City commit $6 million for site
development and building construction
rather than $7.4 million. Both then and
now they assume the Newport Beach Public
Library Foundation will raise $1 million
toward construction and other costs.
The Board also assumes that certain
other required non - construction costs
will be met from current City funds,
i.e., Avocado Avenue improvements and
architectural fees.
Mr. Sword introduced John and Elizabeth
Stahr of Corona del Mar, who have
offered to serve as co- chairmen of the
NBPLF, assuming the City firmly commits
to the Central Library project and to
its funding, and stated that they have
already pledged $10,000 as an initial
offer to the Foundation.
Discussion ensued wherein the City
Manager commented that the Avocado
Avenue improvements could possibly be
funded from the transportation and
Volume 43 - Page 353
CITY OF NEWPORT BE*CH
G `}py ( 'P y Co
9
\�oZF ;��p9 N�� � � August 28, 1989
etotion
All Ayes
x
MINUTES
improvement fund, gasoline tax fund, or
general street funds. As to funding the
architect (approximately $600,000-
$700,000), appropriations could come
from library and general fund reserve
accounts. With respect to funding the
$6 million, he would estimate
approximately $5 million to come from
C.O.P.'s, with the balance from general
fund reserves. If the City Council
commits to the $6 million, he will
prepare a report, with various options,
as to how to obtain that amount.
As to a estimated time frame for the
project, the City Manager stated that a
mid -year appropriation would have to be
prepared for the architectural fees this
fiscal year; Avocado Avenue improvements
would be placed in the 1990 -91 budget,
and hopefully construction would begin
on the Library during fiscal year
1991 -1992.
In response to question raised as to who
will actually be monitoring and
controlling the construction costs once
development begins, Mr. Sword advised
that it is the Board's recommendation to
hire a independent project manager who
will work under the direction of the
Public Works Director.
Following discussion as to the various
alternative methods of funding, motion
was made to approve, in concept, a new
Central Library; to approve a mid -year
budget appropriation for architectural
design from library and general fund
reserves, and that the City Manager be
directed report back as how the $6
million commitment can be funded.
With respect to the selection of an
architect for the new library, the Board
of Library Trustees was directed to
bring back a full report as to the
architect selection process for a future
study session,
Council Member Sansone stated if
possible, he would like the Board to
give strong consideration to local
architects who might be more aware of
the needs of Newport Beach.
The motion on the floor !,as voted on and
carried.
Volume 43 - Page 354
Cntr
Ary OF NEWPORT
MINUTES
G aA S p sir
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August 28, 1989
Motion _ x
All Ayes
Motion Ix
All Ayes
Motion I I I I I Ix
All Ayes
Motion
All Ayes
Motion
All Ayes
x
x
2.
J.
APPOINTMENTS TO THE CITIZENS ADVISORY
COMMITTEE FOR EMERGENCY PREPAREDNESS.
Motion was made to confirm the following
appointments:
(District 2) Mayor Pro Tem
Plummer's appointment of Stewart
Hayward.
(District 6) Council Member
Sansone's appointment of Beverly
Johnson.
(District 7) Council Member Cox's
appointment of Barbara Long.
CURRENT BUSINESS:
1. Proposed resolution establishing AD HOC
CITIZENS COMMITTEE TO REVIEW
CHLOROFLUOROCARBON IMPACTS.
Council Member Hart indicated she felt
the Environmental Quality Advisory
Committee could undertake the review of
chlorofluorocarbon impacts and that the
proposed Ad Hoc Committee was not really
necessary.
Council Members Turner and Cox agreed
with Council Member Hart, and therefore
motion was made to not adopt the
proposed resolution establishing an ad
hoc citizens committee to review
chlorofluorocarbon impacts.
Council Member Watt, Council liaison on
the Environmental Quality Committee,
commented that the Committee did make a
recommendation that a task force be
formed to review this issue, and if it
is the desire of the Council to have the
Committee pursue this matter, she will
advise the members and report back at a
future meeting.
The motion on the floor was voted on and
carried.
2. Letter from LEAGUE OF CALIFORNIA CITIES
requesting designation of voting
delegate for League Annual Conference,
October 22 — 25, 1989 in San Francisco.
Motion was made to appoint Mayor Pro Tem
Plu:mner cs the Voting D %legate and
Council Member Hart as the Alternate.
Volume 43 — Page 355
Emergency
/CAC
's
League of
Calif
Cities
(61)
COUNCIL
oy�
CITY OF NEWPORT BEACH
CIDERS db 07
\GN ,
August 28, 1989
Meeting adjourned at 9:40 p.m.
The agenda for this meeting was
posted on August 24, 1989, at
8:15 a.m., on the City Hall
Bulletin Board located outside of
the City of Newport Beach
Administration Building.
Volume 43 - Page 356
MINUTES
RICHARD A. FULLER, M. A. 1•
APPnAISCn AND CONSULTANT
Iw E 11n r_I. SUITC 6
r.,r mCn„ a IVrE OC 3000 CnSt COAST NIONWnv
bent 1. -.in n:'n ol•Il n,o r.ns
Conorvn ucL r.lnn. cnuronNln nxers
f
Mr.. Robert L. Wynn
City Manager
City of Newport Beach
P. O. Box 1768
3300 Newport Boulevard
Newport Beach, CA 92660
J
I
August 19, 1988
ANEA CODE lH
TCLCPVONC 613.3"1
Re: Appraisal of Sites IA,
1C, 2 and 4, as set out
within the "Newport Beach
Public Library Site
Flexibility Study ",
Newport Beach, California
Dear Mr. Wynn:
In accordance with your authorization of June 13, 1986, we have
made an examination of the above- referenced properties, for the
purpose of estimating their fair market value, as of July 1,
VS III 1988.
As a result of this investigation and an analysis of matters
pertinent to the properties value, we have concluded that the
111 J fair market value thereof, as of said date, was as follows:
SITE IA (LIBRARY SITE) ............ $3,435,000
SITE IC (CIVIC PLAZA) .............$5,225,000
SITE 2 (BAYVIEW LANDING) .......... $6,205,000
SI'Z'E 4 (IIEWPOR'f VILI.AGE) .......... $7,405,000
SCOPE Or ASSIGNMENT
The scope of this assignment ha:
subject properties; complete
comparable market data; analyze
the subject properties; compare
properties; and form an opinion
the subject properties.
> been to physically inspect the
a market data study of the
the physical characteristics of
the market data to the subject
as to the fair market value of
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RESOLUTION NO. 90- 50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE CITY MANAGER
TO APPLY TO THE CALIFORNIA STATE LIBRARY FOR
LIBRARY SERVICES AND CONSTRUCTION ACT TITLE II
FUNDS FOR CONSTRUCTION OF THE NEW CENTRAL
LIBRARY, AND CERTIFYING THAT IF SAID
APPLICATION IS APPROVED THE CITY WILL PROVIDE
THE FUNDS TO DILIGENTLY COMPLETE THE PROJECT.
WHEREAS, the City Council, by formal action of August 28,
1989, has authorized the planning and funding of a new 50,000
square foot Central Library estimated to cost Seven Million Dollars
with funding of One Million Dollars from the Newport Beach Public
Library Foundation; and
WHEREAS, additional funding is needed for furnishings and
improvements for the New Central Library.
NOW, THEREFORE, BE IT RESOLVED:
section 1: The City Council hereby authorizes the City
Manager of the City of Newport Beach to apply to the California
State Library for Library Services and Construction Act Title II
funds in the amount of One Million Dollars ($1,000,000).
Section 2: The City Council certifies that if the
application for Library Services and Construction Act Title II
funds is approved, the funds needed to complete the project are
available, will be provided by the City, and are not contingent on
approval by any body not under control of the City of Newport
Beach.
Section 3: The City Council certifies that if the said
Library Services and Construction Act Title II application is
approved, the completion of the project is not dependent upon
funding from Proposition 85 funds, or from fund raising efforts of
the Newport Beach Public Library Foundation, and that any shortfall
in said funding will be underwritten by the City.
1
Section 9: The City Council hereby certifies that if the
Library Services and Construction Act Title II application is
approved, that the project will be diligently pursued to
completion.
ADOPTED, this 29th day of May , 1990.
ATTEST: �°
l .�- . eaa4$ D
City Clerk (%
MAYOR
SUMMARY OF REQUIREMENTS TO BE MET BY GRANTEES THAT RECEIVE
LSCA TITLE II PUBLIC LIBRARY CONSTRUCTION FUNDS
TABLE OF CONTENTS
A. Approvals .......................................................................................................................... ............................... 2
B. Building Design and Standards. .................................................................................................................. 2
C. Impact on the Project's Area ...................................................................................... ............................... 4
D. Fiscal Contribution ........................................................................................................ ............................... 6
E. Contracting and Procurement ...................................................................................... ............................... 6
F. Construction Site Requirements ................................................................................. ............................... 8
G. Grantees' Own Employees ........................................................................................... ............................... 8
H. Accountability .................................................................................................................. ............................... 9
1. Use of Facility ................................................................................................................ ............................... 9
J. Miscellaneous Other Requirements .......................................................................... ............................... 10
0 0
A. APPROVALS
California State Library
LSCA l9, 1990
Page 2 of 10
The following approvals' are required for all approved projects, and will be detailed as assurances in the LSCA
contract.
1. If the grantee amends its application so as to significantly affect the scope or purpose of the project, it shall
use the same procedures as those used for submitting the original application.
2. Building programs and schematic, preliminary and final working drawings and specifications must be approved
by State Library before the project is advertised or placed on the market for bidding. Handicapped access
projects need submit only schematic or preliminary, and working drawings and specifications.
3. Grantee will not enter into a construction contract for the project or undertake other project - related activities
until the conditions of the LSCA Title Il program have been met.
4. Grantee will submit to the State Library for prior approval any change orders that increase or decrease the
costs of the project, use of space, or functional layout.
B. BUILDING DESIGN AND STANDARDS
Project architect designs and constructs the building in accordance with applicable U.S. Department of Education
program standards, and State and local codes and ordinances. (The State Architect will review plans, specifications
and construction for compliance with the required standards.)
LSCA Title li projects shall conform to the standards adopted in September 1989 for public library projects funded
by the California Library Construction and Renovation Bond Act of 1988 (Proposition 85), in the State Building
Standards Code (Part 2 of Title 24, Code of California Regulations), including the regulations in Part I of Title 24
for administering and enforcing those standards. The standards in Part 2 of the State Building Standards Code will
require Bond Act projects to meet certain live load and horizontal force requirements for book stacks, and provide
fire extinguishment systems. The regulations adopted in Part 1 of the Code enforce and administer those standards,
and include a sequential review of designs, and specification of standards to be used for remodeling. (A project
administration fee to cover the cost of that review is also included, but will not be imposed on LSCA projects.)
It is expected that the Part 2 standards will be published approximately February 1, 1990 by the International
Conference of Building Officials (ICBO) as a supplement to the Code, and be available from the ICBO in Whittier
and in legal and technical bookstores that sell building codes. They will go into effect 180 days after publication. The
Part 1 regulations will be published approximately January 1, 1990 by the State Department of General Services, and
be available from the Documents and Publications section of the Office of Procurement, Sacramento.
'The Office of the State Architect will provide the State Library with assistance on Title 11 projects. In reading this
Summary, grantees should assume that they will submit all documents to the State Library, and that those documents
as appropriate will be forwarded by the State Library to the State Architect for review and approval.
0
0
California State Ubrary
ISCA 19, 1990
Page 3 of 10
The State Library expects to publish the Part I and Part 2 materials in an Interpretive Regulation, which will also
contain other material relevant to design and construction of Bond Act projects. The Interpretive Regulation will
not appear until some time in 1990.
1. General Building Criteria
a. The following codes shall also be applied:
1. Uniform Building Code (International Conference of Building Officials)
2. Zoning: Local Laws
3. Electrical: National Electric Code, and State Public Utilities Commission Rules for Overhead Electric
Line Construction, General Order No. 95.
4. Plumbing: Uniform Plumbing Code
5. Fallout Shelter Space: Standards of the Office of Civil Defense
6. Environmental Pollution (Air, Water and Noise): Applicable Federal, State and local water, air and noise
quality standards.
2. Special Building Criteria
a. Energy Conservation. Minimum standards: both American Society of Heating, Refrigerating, and Air -
Conditioning Engineers, Inc. (ASHRAE) Standard 90 -75, "Energy Conservation in New Building Design"
available from that Society's Publication Sales Department, 345 East 47th Street, New York, NY 10017, and
the State Energy Code.
b. Handicapped Access. Minimum standards: both American Standard Specifications for Making Buildings and
Facilities Accessible to, and Usable by, the Physically Handicapped (Number Al 17.1 -1 -1961, as modified). and
the State Handicapped Access Code.
c. Safety and Health.
1. Both the standards under the Occupational Safety and Health Act of 1970 (P.L. 91- 576; 36 CFR Part
1910). and Cal -OSHA (including California Code of Regulations, Title 8). Local codes may be used to
the extent that they are more stringent.
2. Both Life Safety Code, National Fire Protection Association Publication no. 101, and California Code of
Regulations, Title 19. Use local codes also if they have provisions that are more stringent.
d. Earthquake. (P.L. 95 -124). The Lateral Force Provisions of the current edition of the Uniform Building
Code. For bookstacks, whether or not in construction contract, use State Building Code (Part 2, Title 24,
California Code of Regulations), Table 2 -23J, sec. 3.b.
•
0
Callromin State Ubrary
ISCA t9, 1990
Page 4 of 10
e. Plaque. (34 CFR sec. 770.32). If specifications call for a plaque in the completed building indicating the
date of completion and the source of funds, the grantee must note on the plaque that funds were provided
under the Library Services and Construction Act.
f. Water Pollution. Both Executive Order 11288, which requires that secondary treatment shall be provided
for all wastewater (e.g., discharge into city sanitary sewer or comparable), and requirements of the Regional
Water Quality Control Board.
C. IMPACT ON THE PROJECT'S AREA
1. Environmental Impact Statement (California Environmental Quality Act of 1970 (CEQA). (Public Resources
Code Sec. 21000 et seq; California Code of Regulations, Title 5, Subchapter 8.)
PROCEDURE
a. Applicant prepares and sends Form CA 189 to California State Clearinghouse, Office of the Governor, Office
of Planning and Research, 1400 - 10th Street, Sacramento, CA 95814. (Note: Line 42, 'Federal Agency' is
California State Library.)
b. Applicant sends to State Library, prior to execution of the contract, the form returned by the Clearinghouse,
along with comments received and any follow -up to those comments.
ASSISTANCE
Local Public Works Department.
2. Relocation Assistance (Uniform Relocation Assistance and Real Property Acquisition Policies Act, P.L. 91 -146,
Titles 11, 111).
PROCEDURE
a. Applicant's Site Plan shows current use of site. If persons and /or businesses will be displaced by the project,
applicant provides fair and equitable relocation assistance.
b. State Library reviews site plan, and follows up as necessary.
c. LSCA Contract assures either (1) no relocation impact, or (2) specified assistance to be provided.
ASSISTANCE
Glen Peck, Department of Highways (916) 324 -3880.
3. Flood Plain Manaeement (Ex. Order 11988 (replaces Ex. Order 11296)). (See also Flood Insurance, sec. D.2.b.
below.)
PROCEDURE
a. Applicant determines if project is in a floodplain.
0
Callfornla State library
LSCA 19, 1990
Page S of 10
b. If it is, seek alternatives.
c. If no possible alternatives, design or modify project to minimize potential harm, and locally publish an
announcement and explanation.
d. LSCA Contract assures project either (1) not in floodplain, or (2) if in floodplain, documents alternatives and
solutions that are satisfactory to State Library/State Architect.
ASSISTANCE
See Federal Register, Friday, February 10, 1978, Part VI, "Guidelines for implementing Executive Order 11988 ".
4. Historic Preservation (National Historic Preservation Act of 1966 Historical, Archeological Preservation Act of
1960 and State Historical Building Code.)
PROCEDURE
a. Applicant identifies possibly- impacted properties listed in or eligible for inclusion in the National Register
of Historic Places, and possible loss of scientific or archaeological data that may occur.
b. If none, assurance in contract to that effect.
c. If any, applicant notifies State Library, and State Library issues preservation requirements.
ASSISTANCE
State Historic Preservation Officer (phone: 916- 445 - 8006).
5. Environmental Protection Violation
PROCEDURE
a. LSCA Contract includes assurance that project or related facilities are not listed on the Environmental
Protection Agency's (EPA) list of violating facilities, and will notify the Slate Library of possible listing.
ASSISTANCE
Environmental Protection Agency Regional Office
6. Coordination with other activities
PROCEDURE
a. Grantee coordinates its project with other activities in the same geographic area as the project and that serve
similar purposes and target groups by affirmatively seeking out and meeting with community groups, schools
and other libraries in the area regarding the project.
0
ASSISTANCE
State Library assigned Regional Consultant.
D. FISCAL CONTRIBUTION
0
California State ]Ubrary
LSCA 19, 1990
Page 6 of 10
1. In application, grantee assures that:
a. Sufficient funds are available to meet the non - Federal share of the project cost.
b. Expenditures related to building or site acquisition, architects' fees and preliminary planning to be used as
local match funds were not incurred prior to July 1, 1986.
2. In the LSCA contract, grantee assures that:
a. When construction is completed, sufficient funds will be available for effective operation and maintenance of
the facility.
b. If the construction site is in any area that has been identified by the Secretary of the Department of Housing
and Urban Development as an area having special flood hazards, the grantee will purchase flood insurance
for the lifetime of the project if available (Flood Disaster Protection Act of 1973 (P.L. 93 -234), sec. 102(a)),
and provide evidence of having done so.
(ASSISTANCE: State Office of Emergency Services (916 - 427 -4285) or Federal Emergency Management
Administration (415 -556- 9840). (See also Flood Plain Management, sec. C.3. above.)
c. If funds are diverted from approved purposes, or if the building is used for other than the approved public
library purpose for the 20 year period of federal interest, the grantee will repay funds so misused.
G CONTRACTING AND PROCUREMENT
1. Federal Wage Rate (Davis -Bacon and related Acts)
PROCEDURE
a. Upon approval of preliminary plans and specifications, the State Library sends federal wage determinations
and modifications to the grantee. Subsequent modifications are sent until the time of bid opening.
b. Grantee includes wage rates in bid materials. Wage rates in effect at the time of bid opening remain the
minimums for the duration of the project.
c. Grantee posts the wage determinations at job site.
d. Grantee retains all payroll records five years for audit.
2. Competitive Bidding (34 CFR sec. 8036 (d) (2)) and State Contracts Code
0
PROCEDURE
California State Library
LSCA 19, 1990
Page 7 of 10
Recipients may use their own procurement policies, provided that procurements meet all Title 11 requirements,
including the following:
a. Procurements shall be formally advertised.
b. Bidding must be conducted so as to achieve maximum competition among qualified bidders. Bids must be
received sealed, and opened publicly at an announced time and place. A tabulation of the bids received is
sent to the State Library by the project architect.
c. Awards must be made to the qualified bidder submitting the lowest acceptable, responsive and responsible
bid. "Lowest" may include considerations of discounts, transportation costs and taxes.
d. Records shall include the basis for contractor selection; justification for lack of competition if competitive
bids or offers are not obtained; and basis for amount of award.
3. Procurement Procedures (34 CFR sec. 80.36)
The LSCA contract shall assure that the grantee has procedures which at a minimum provide for: avoidance
of unnecessary or duplicative purchases; analysis of lease vs. purchase options; clear specifications that do not
unduly restrict competition; observance of sec. 7(h) of the Indian Self- Determination and Education Act (25
U.S.C. 450e(b)) where applicable; efforts to use small and minority -owned business; and avoidance of cost -plus
contracts.
ASSISTANCE
Assistance regarding the use of small or minority businesses may he obtained from the U.S. Small Business
Administration and its field offices; U.S. Department of Commerce Office of Minority Business Enterprise; U.S.
Department of Education Office of Civil Rights; and the State of California Department of General Services,
Small and Minority Business Procurement Assistance Division (916) 322 - 5060).
4. Construction Contract Provisions and Administration (34 CFR sec. 80.36 (f))
a. The local construction contract(s) and subcontract(s) terms must include, but are not limited to, the following
general conditions:
1. Sufficient provisions to define a sound and complete agreement, including a specified time for completion.
2. Remedies for contractor's breach of terms.
3. Termination provisions, whether or not for conditions under contractor's control.
4. Compliance with Equal Employment Opportunity provisions of Executive Order 11246, as amegded by
Executive Order 11375. (See 41 CFR, Part 60.)
5. Compliance with the Copeland Anti- Kickback Act (18 U.S.C. 874). (See 29 CFR, Part 3.) The grantee
shall report all suspected or reported violations to the State Library.
0 0
Callrornis State Library
LSCA 19, 1990
Page 8 or 10
6. Davis -Bacon compliance (see E.1. above).
7. For contracts in excess of 5100,000, compliance with Clean Air (42 U.S.C. 1857 et. seq.) and Clean Water
(33 U.S.C. 1251 et. seq.) Acts. (See 40 CFR, Part 15.)
8. Provision of potable water at the construction site (29 CFR 1926 Subpart D).
9. Compliance with applicable sections of the Contract Work Hours and Safety Standards Act and regulations
(40 U.S.C. 327 et. seq., 29 CFR Parts 5, 1926).
10. Access to the construction site for state and federal officials.
b. The grantee shall follow its own policy and requirements for bonding and insurance relating to bid guarantees,
performance bonds and payment bonds, unless the State Library specifically notifies the jurisdiction that the
federal interest will not be adequately protected by the grantee's requirements, in which case the terms of
34 CFR sec. 80.12 may be required.
c. The grantee shall have a system for administering the contract, to ensure its provisions are carried out, and
to ensure proper follow -up of all purchases.
d. The grantee is responsible for resolving any disputes or claims arising under its local construction contracts,
and for referring violations of law to the State Library.
e. Grantee will make every effort to begin construction within 12 months after the LSCA contract is approved,
and to construct the project to final completion within 24 months after the LSCA contract is approved in
accordance with the application and approved plans and specifications.
F. CONSTRUCTION SITE REQUIREMENTS
1. Grantee shall maintain competent architectural engineering supervision and inspection at the construction site
to insure that the work conforms to the approved drawings and specifications.
2. Grantee shall display at the construction site a sign stating that Federal funds provided under the Library
Services and Construction Act are being used for the construction.
G. GRANTEES' OWN EMPLOYEES
1. The grantee shall maintain a code or standards of conduct for its employees (including its officers and agents)
engaged in awarding and administering the construction contract, designed to avoid both the possibility and the
appearance of private gain for themselves. The code shall include appropriate disciplinary actions for violations
by its own employees and by contractors, (34 CFR sec. 80.36 (b)(3)).
2. Grantee's employees shall not knowingly participate in selection or administration of a contract where a financial
interest is held by the employee, his/her immediate family, her/his partner, an organization of which he/she is
an officer or employee, or a person or organization with whom prospective employment is being negotiated. (ibid)
0
•
California State Library
LSCA 19, 1990
Page 9 of 10
3. Grantee's employees shall observe the provisions of the Hatch Act, which prohibit appointive employees in
programs wholly or partly federally- funded, from being candidates for partisan elective office or from using their
official positions to influence others in partisan elections.
11. ACCOUNTABILITY
The grantee shall:
1. Keep records that fully show:
a. Amount of funds received under the grant.
b. Use of the funds.
C. Total cost of the project.
d. Share of that cost provided from other sources, and identification of those sources.
e. Compliance with program requirements.
f. Notice of completion.
2. Furnish progress reports and such other reports as the State Library may require, and shall make those reports
available for public inspection.
3. Use fiscal control and fund accounting procedures that insure proper disbursement of and accounting for Federal
funds.
4. Give the State Library and the U.S. Comptroller General, through any authorized representative, access to and
the right to examine all books, papers, or documents related to the grant.
5. Retain records, including payroll records, for five years after completion of the project, (34 CFR
sec. 80.42 (b) (4)).
1. USE OF FACILITY
1. The grantee shall operate and maintain the facility in accordance with applicable federal, state and local
requirements, both as to public libraries and as to public buildings.
2. It will use the facility in compliance with Title VI of the Civil Rights Act of 1964 (P.L. 88 -352), and not exclude
from participation in, or deny the benefits of any program or activity to anyone on the basis of race, color or
national origin.
3. It will use the facility for public library purposes for 20 years, and not dispose of or encumber its title or other
interests in the facility during that period.
0
J. MISCELLANEOUS OTHER REOUIREMENTS
California State Library
ISCA 19, 1990
Page 10 of 10
1. Applicant submits a governing body resolution or other evidence of its authority to apply for the grant and to
act in connection with the application, including financing and constructing the project if approved by the State
Library.
2. Grantee will comply with all requirements imposed by the State Library and U.S. Department of Education,
including those of OMB Circulars A -87 and A -92.
3. Grantee will facilitate a final inspection of the construction by the State Architect for the purpose of project
close -out.
R:Sl1MMARY.CS
11.29.89
NONACRIMINATION CLAUSE ADDE 6UM
1. During the performance of this contract, the recipient, contractor and its subcontractors shall not
deny the contract's benefits to any person on the basis of religion, color, ethnic group
identification, sex, age, physical or mental disability, nor shall they discriminate unlawfully against
any employee or applicant for employment because of race, religion, color, national origin,
ancestry, physical handicap, mental disability, medical condition, marital status, age (over 40) or
sex. Contractor shall insure that the evaluation and treatment of employees and applicants for
employment are free of such discrimination.
2. Contractor shall comply with the provisions of the Fair Employment and Housing Act (Gov.
Code, Section 1290 et. seq.), the regulations promulgated thereunder (Cal. Admin. Code, Tit. 2,
• Sections 7285.0 et. seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the
Government Code (Gov. Code, Sections 11135 - 11139.5), and the regulations or standards
adopted by the awarding state agency to implement such article.
3. Contractor or recipient shall permit access by representatives of the Department of Fair
Employment and Housing and the awarding state agency upon reasonable notice at any time
during the normal business hours, but in no case less than 24 hours notice, to such of its books,
records, accounts, other sources of information and its facilities as said Department or Agency
shall require to ascertain compliance with this clause.
4. Recipient, contractor and its subcontractors shall give written notice of their obligations under
this clause to labor organizations with which they have a collective bargaining or other agreement.
5. The contractor shall include the nondiscrimination and compliance provisions of this clause in
all subcontracts to perform work under the contract.
EXAMINATION AND AUDIT OF CONTRACTING PARTIES G.C. 10532
The contracting parties, by signing the contract, shall be subject
to the examination and audit of the Auditor General for a period of
three years after final payment under the contract.
The examination and audit shall be confined to those matters
connected with the performance of the contract, including, but not
limited to, the costs of administering the contract.
STATE OF CALIFORNIA 0
DRUG -FREE WORKPLACE CERTIFICATION
STD. r (NEW +1-90
OOMPANMROANIZATION NAME
The contractor or grant recipient named above hereby certifies compliance with Government Code
Section 8355 in matters relating to providing a drug -free workplace. The above named contractor or
grant recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations, as required by Government Code Section 8355(a).
2. Establish a Drug -Free Awareness Program as required by Government Code Section 8355(b), to
inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person s or organization's policy of maintaining a drug -free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c), that every employee who works on the
proposed contract or grant:
(a) Will receive a copy of the company's drug -free policy statement, and
(b) Will agree to abide by the terms of the company's statement as a condition of employment on
the contract or grant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or
grant recipient to the above described certification. I am fully aware that this certification, executed on
the date and in the county below, is made under penalty of perjury under the laws of the State of
California.
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certilication Is required by the regulations implementing Executive Order 12549, Debarment and Suspension,
34 CFR Part 85, Section 85.510, Participarrts' responsibilities. The regulations were published as Part VII of the May
26, 1988 _Federal Reatster (pages 19160-19211). Copies of the regulations may be obtained by contacting the
person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor Its principals
are presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from
participation In this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant Is unable to oertty to any of the statements In this certification,
such prospective participant shall attach an explanation to this proposal.
KEVIN J. MURPHY, CITY MANAGER, CITY OF NEWPORT BEACH
ame and Tftle Of Authorized epresen a ive
S -19 -9.
VP/QSCACERT.CP)
Q-r
Instructions for CertificatiAl
1. By signing and submitting this proposal, the prospective lower tier participant Is providing the certification
set out below.
2- The certification In this clause Is a material representation of fact upon which reliance was placed when
this transaction was entered Into. M it Is later determined that the prospective lower tier participant knowingly
rendered an erroneous certiricatIoR in addition to other remedies available to the Federal Govammenrt, the
department of agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
& The prospective lower tier participant shall provide Immediate written notice to the person to which this
proposal Is submitted I at arry time the prospective lower tier participart learns that Its certification was erroneous
when submitted or has become erroneous by reason of changed ckeumstances.
4. The terms *covered transaction,' 'debarred,' 'suspended,• 'ineligible,' lower tier covered transaction,'
•participant,''person, 'primary covered transaction; 'principal; 'proposal,' and Noluntarily excluded; as used in this
clause, have the meanings set out In the Definitions and Coverage sections of rules implementing Executive Order
12549. You may contact the person to which this proposal Is submitted for assistance In obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered Into, it shall not knowingly enter into any lower tier covered transaction with a person who
Is debarred, suspended, declared Ineligible, or voluntarily excluded from participation In this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will Include the
clause titled *Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -Lower Tier Covered
Transactions; without modification, in all kywer tier covered transactions and In all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification Is erroneous. A participant may decide the method and frequency
by which it determines the eligibility of its principals. Each participart may, but Is not required to, check the
Nonprocurement List (Telephone Number).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a participant
Is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transaction authorized under paragraph 5 of these instructions, I a participant in a covered
transaction knowingly enters Into a lower tier covered transaction with a person who is suspended, debarred, .
Ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the
Federal Government, the department or agency with which this transaction originated may pursue available remedies,
Including suspension and/or debarment.
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•AGREEMENT ASSURANCES •
This attachment has been added in order to express the STATE'S concern for compliance with the following
laws and regulations. It is the responsibility of the PUBLIC AGENCY to secure the latest available Federal,
State, and Local codes. Those provided herein are for the PUBLIC AGENCY'S convenience.
1) Davis Bacon Regulation, 29 CFR, Part 5
2) Copeland "Anti kickback" Act Regulation, 29 CFR, Part 3
The Federal Government has stated that all provisions of items 1 and 2 must be complied with. It has
been an issue in the review and audit of several Title II projects in the state of California.
3) "Assurances" is a list of items which the U.S. Department of Education requires compliance with.
4) Executive Order 11288, Prevention, Control and Abatement of Water Pollution By Federal
Activities
5) Executive Order 11988, Floodplain Management.
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• ASSURANCES •
The Applicant hereby assures and certifies that it will comply with the regulations, policies, guidelines and
requirements, as they relate to the application, acceptance and use of Federal funds for this federally assisted
project. Also the Applicant assures and certifies:
1. It possesses legal authority to apply for the grant, that a resolution, motion or similar action has
been duly adopted or passed as an official act of the applicant's governing body authorizing the
filing of the application, including all understandings and assurances contained therein and
directing and authorizing the person identified as the official representative of the applicant to
act in connection with the application and to provide such additional information as may be
required.
2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L 88 352) and in accordance with
Title VI of that Act, no person in the United States shall on the ground of race, color or national
origin, be excluded from participation in, be denied the benefits of or be otherwise subjected to
discrimination under any program or activity for which the applicant receives Federal financial
assistance and will immediately take any measures necessary to effectuate this agreement.
3. It will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) prohibiting
employment discrimination where (1) the primary purpose of a grant is to provide employment
or (2) discriminatory employment practices will result in unequal treatment of persons who are
or should be benefiting from the grant -aided activity.
4. It will comply with Section 504 of the Rehabilitation Act of 1973 as amended, 29 U.S.C. 794,
which prohibits discrimination on the basis of handicap in programs and activities receiving
Federal financial assistance.
5. It will comply with Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681
et seq, which prohibits discrimination on the basis of sex in education programs and activities
receiving Federal financial assistance.
6. It will comply with the Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et seq, which
prohibits discrimination on the basis of age in programs or activities receiving Federal financial
assistance.
7. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (P.L. 91 -646) which provides for fair and equitable treatment
of persons displaced as a result of Federal and federally assisted programs.
8. It will comply with the provisions of the Hatch Act which limit the political activity of employees.
9. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act as they apply to hospital and educational institution employees of State and local
governments.
10. It will establish safeguards to prohibit employees from using their positions for a purpose that
is or gives the appearance of being motivated by a desire for private gain for themselves or
others, particularly those with whom they have family, business, or other ties.
11. It will give the sponsoring agency or the Comptroller General through any authorized
representative the access to and the right to examine all records, books, papers, or documents
related to the grant.• •
12. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law program requirements and other administrative requirements.
13. It will insure that the facilities under its ownership, lease or supervision which shall be utilized
in the accomplishment of the project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt
of any communication from the Director of the EPA Office of Federal Activities indicating that
a facility to be used in the project is under consideration for listing by the EPA.
14. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, P.L. 93 234, 87 Stat 975, approved December 31, 1976. Section
102(a) requires on or after March 2, 1975, the purchase of flood insurance in communities where
such insurance is available as a condition for the receipt of any Federal financial assistance for
construction or acquisition purposes for use in any area that has been identified by the Secretary
of the Department of Housing and Urban Development as an area having special flood hazards
The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance
payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect
Federal assistance.
15. It will assist the Federal grantor agency (the California State Library) in its compliance with
Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470),
Executive Order 11593 and the Archeological and Historic Preservation Act of 1966 (16 U.S.C.
469a 1 et seq) by (a) consulting with the State Historic Preservation Officer on the conduct of
investigations as necessary to identify properties listed in or eligible for inclusion in the National
Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800 B) by the
activity, and notifying the Federal grantor agency of the existence of any such properties, and by
(b) complying with all requirements established by the Federal grantor agency to avoid or
mitigate adverse effects upon such properties.
i
79t1e 3- -mapter n L 0. 11286 ;
Szc. 6. Prior orders. (a) Subject to the provisions of this Order,
the President's Committee on the National 'Medal of Science estab-
lished by Section 2 of this Order shall be deemed to constitute a con-
tinuation of the Committee of the same name established by Execu-
tive Order No. 10961 of August 21,1961. The latter Order is hereby
revoked.
(b) Executive Order No. 10910 of January 17, 1961, is hereby
amended by deleting from its title the words "AND AWARD ", and t
bS deleting the last two sentences of Section 1, and all of Section 2, _
thereof. '
L"-oo,4 B. Jonxro r )'
THE WHtrE Horn,
June 28, 1966.
EXECUTIVE ORDER 11288
PREVENTION, CONTROL, AND ABATEMENT OF WATER POLLUTION BY
FEDERAL ACTIVITIES
By virtue of the authority vested in me as President of the United
States and in furtherance of the purpose and policy of the Federal
Water Pollution Control Act, as amended (:3:3 L.S.C. 466), and
Reorganization Plan No. 2 of 1966 (31 F.R. 6857), it is ordered as
follows:
SEcno-. 1. Policy. The heads of the departments, agencies, and
establishments of the Executive Branch of the Government shall
provide leadership in the nationwide effort to improve water quality
through prevention, control. and abatement of water pollution from
Federal Government activities in the United States. In order to
achieve these objectives —
(1) Pollution from all existing Federal facilities and buildings
shall be controlled in accordance with plans to be submitted to the
Director of the Bureau of the Budget pursuant to Section 3 of this
order;
(2) New Federal facilities and buildings shall be constructed so
as to meet the pollution control standards prescribed by Section 4
of this order;
(3) Pollution caused by all other operations of the Federal Govern-
men', such as water resources pro acts and operations under Federal
loans, ants, or contracts, shah be reduced to the lowest level
practicabgrle;
(4) Review and surveillance of all such activities shall be main-
tained to assure that pollution control standards are met on a con-
tinuing basis;
(5) The Secretary of the Interior shall, in administering the Federal
Water Pollution Control Act, as amended, provide technical advice
and assistance to the heads of other departments, agencies, and estab-
lishments in connection with their duties and responsibilities under this
order;
559
..,�-' ;. .arc'._•_
E. O. 11288 Tltle 3 «Qi
apty II
(6) The head of each department, agency, and establishment shall
ensure compliance with Section 11 of the Federal Water Pollution
Control Act, as amended (33 L'.,q C.- 486h), which, as mollified by
Reorganization Plan \o. 2 of 1ti66 (31 F.R. 6657), declares it to be
the intent of Congress that Federal clepartments and agencies shall,
insofar as practicable and consistent with the interests of the United
States and within available appropriations, cooperate with the Secre. I
tar). of the Interior and with Mate and interstate agencies and
municipalities, in presenting or controlling water pollution: and
(7) Rater pollution control needs shall be considered in the initial
stages of planning for each new installation or project, and the head
of each department, agency, and establishment shall establish a pro -
priate procedures for securing advice and for consulting with the
Secretary of the Interior at the earliest feasible stage.
Src. 2. Procedures for nets Federal f,textlek naggd bu ;ld ;rqx, (a
en fay li ies funds d defra in v the cost 6f the L" nitedcSta %steliallic (Icoic•ludeliin
the annual budget estimates of a department. Agency, or establishment
only if such request includes funds to defray the rost, of such measures
as may be necessary to assure that the new facility or building .re,
meet the genera] standards prescribed by Section of this order.
(b) Prior to any solicitation of bids for construction of ally such
new facility or building a description of the essential features of the
water pollution control and treatment measures proposed for the
project shall be submitted to the Secretary of the Interior for- prompt
review and advice as to the adequacy and effectiveness of the measures
Proposed and for advice as to any related operating procedure,
and
continuing laboratory examinations deemed necessary to ensure effec-
tive plant operation.
SEC. 3. Procedures for erik9A;g Federal fnr;)b;ee ui d b, ;ldlr.q..,
(a) In order to facilitate budgeting for corrective and precenti.e
measures, the head of each department, agency. And est tbli =hmenr hall
pro.ide for an examination of all existi»g facilities and builclings
under his jurisdiction in the United States and shat] develop and
present to the Director of the Bureau of the Budget, by Jev 1, 1066•
a phased and orderly plan for installing such improvements is may be
needed to present water pollution. or abate such water pollution as
mad' exist, with respect to such buildings and facilities. Subsequent
recisions needed to keep any such plan up -to -date shall be promptly
submitted to the Director of the Bureau of the Budget. Future
construction .cork at each such facility and the expected future use
of the facility shall be considered in developing such a plan. Each
such plan, and any revisions therein, shall be developed a consultation
.f, the Secretary of the Interior in order to ensure that adoption
abatement the measures proposed thereby will result in the prevention or '
abatement of water Pollution in conformity with the general standards
Prescribed by Section 4 of tliis order.
(b) The head of each cepartment, agency, and establishment shall
present to the Director of the Bureau of the Budget, by July 1, 1967,
560
0 9
7We 3-- Chapter Il E Q 11268
and by the first of each fiscal year thereafter, an annual report
describing the progress of his department, agency, or establishment
in accomplishing the objectives of its pollution abatement plan.
Sic. 4. General standards. (a) Federal installations shall provide
secondary treatment, or its equivalent for all wastes except cool'
water and fish hatchery effluents. Di Large of wastes into municipal
sewerage systems maintaining adequate treatment is hereby declared
to be the preferred method of disposal. Rowever, whenever connection
to each a system is not feasible, the department, agency, or establish-
ment concerned shall be responsible for installing its own wpate
treatment system. Upon an application of the head of a department,
agency y, or establishment, a degree of treatment less than secondary
may be approved with respect to an agency - installed system in an
exceptional case if the Secretary of the Interior finds that a lesser
degree of treatment is adequate to protect the quality of the receiving
waters.
(b) If discharge of cooling water is expected to create problems
by significantly increasing the temperature of the receiving waters,
facilities shall pe installed, or operating procedures shall be estnblished,
to maintain water temperatures within acceptable limits.
fc) Storage facilities for materials which are hazardous to Health
in dd welfare, and for oils, gases, fuels or other materials capable of
causing water pollution, if accidentally discharged shall be located
so as to minimize or prevent any spillage which might result in water
pollution. Engineering measures to entrap spillage, such as catchment
areas, relief vessels, or entrapment- dikes, shall be installed so as to
prevent accidental pollution of water.
(d) No waste shall be discharged into waters if it contains any
substances in concentrations which are hazardous to health.
(e) No waste shall be discharged into waters if it contains any
substances in concentrations which will result in substantial harm to
domestic animals, fish, shellfish, or wildlife, if methods of treatment
or disposal are available that will remove or render harmless such
pollutants. If such methods are not available, but can reasonably
be developed; they will be developed and used nt the earliest possible
date. A determination that such methods are not available or cannot
reasonably be developed will not be made without the concurrence
of the Secretary of the Interior.
(f) The head of each department, agency, and establishment shall,
with respect to each installation in the United States under his juris-
diction, make, or cause to be made, such surreys as may be necessary
to ensure that discharges of waste effluents from activities concerned
with radioactivity are in accord with the applicable rules, repilations,
or requirements of the Atomic Energy Commission ((10 CFR, Part
20) and the policies and guidance of the Federal Rndiatio» Council
as published in the FrDrani. RLGisTER.
(g) Construction and operating plans for waste treatment facilities
shall include space for the conduct of necessary laboratory analyses
and for the maintenance of records of results thereof whenever the
size and complexity of the system makes this necessary.
561
E Q 11288 Tide 3-- maoter II
(h) Construction and Operating
shall take into account water quaftj standards psr treatment lfutsuant
to the provisions of the Water Quality Act DAM (79 Stat. 903).
agency,, or establishment as lint• n pracle'cdab i- be an department
cot started so
as to conform with any areawide program, meeting criteria estab-
lished by the Secretary of Housing and Urban Development for a
unified or officially coordinated arenwide sewer facilities system as
Part of the comerehensivelyy planned development of the area pur-
suant to Section tP2(c) of the Housing and i rban Development Act
Of 1965, that may have been adopted with respect to the area
concerned.
' SEC. 5. Modification of atandrnds. The standards prescribed by
Paragraphs (a) through (e) and (g) througgh M of Section 4 of
this order may supplemented or modified by the Secretary of the
Interior, after consultation with the Director of the Burentt of the
Budget. All such changes shall be published in the FEDERAL REGISM.
SEC. 6. Procedures for Federal water resources projects. (n) The
Secretaries of Agriculture and the Army, the Tennessee alley Au_
thority�,and the i nited States Secti G
on of the International Boundary
1 and 1`'ater Commission shall present for the consideration of the
Secretary respect tolthe�authoriza onlor construct on of an
}e Federal Ater
resource development project in the United States. Such plans must
be consistent with the general standards prescribed by Section 4 of
this order to the fullest extent practicable. The Secretary of the
Interior shall review such plans and supporting data relating to
water quality, and shall prepare a report to the head of the res tonsible
department, agency, or establishment describing the potential impact
of the project on water quality, including recommendations concern-
ing any changes or other measures with respect thereto which' he
considers to be necessary with respect to the design
, construction, and
operation of the project.
(b) The report of the Secretary of the Interior shall accompany
f any report proposing authorization or construction of such a water
resource development project. In any case in which the Secretary
of the Interior fails to sutmit a report within 90 days after receipt
of project plans, the head of the department, agency, or establishment
concerned may propose authorizatii000n or construction of the project
of
without such the departmme agencynor est blishment concerned ]n ll'e plihnt]p
t. h
state in is report concerning the project that the Secretary of the
Interior has not reported on the potential impact of the project on
water quality.
SEC. T. Review of far hWes or operations supported by Federal loans,
i grants, or contracts. (a) The head of each department, agency, and
establishment shall conduct a review of the loan, grant, and contract
practices of his organization to determine the extent to which water
Pollution control standards similar to those set forth in this order
562
'7
Ttele 3- -mapter n E 0. 11269
s for direct Federal operations should be adhered to by borrowers,
t grantees, or contractors with respect to their operations in the United
States. The head of each department, agency, and establishment
+ shall review all such activities for which there is a significant p6tential
for reduction of water pollution and develop appropriate recom-
mendations for accomplishing such reduction. In conducting this
i review, necessary technical assistance should be sought from the Sec-
' retary of the Interior and the bends of other appropriate Federal
agencies. A report on the results of this review shall be submitted
to the Director of the Bureau of the Budget by July 1, 1966.
(b) The heads of departments, agencies, and establishments are
encouraged to prescribe regulations covering loan, grant, or contract
practices designed to reduced water pollution.
Src. A. Study of :cater pollution from ressel operations. The Sec-
retary of the Interior shall make n comprehensive study of the problem
of water pollution within the United States caused by the operation
of vessels, and shall develop such recommendations for corrective or
preventive action as may be appropriate, including recommendations
with respect to vessels operated by any department, n €envy, or estab-
lisbment of the Federal Government. The resuhs of the study and
recommendations shah be transmitted to the President by January 1,
1961. The study and report thereon shall be prepared in consultation
with and with the advice and assistance of, the Secretary of Defense,
the �ecretary of the Treasury, the Secretary of Commerce, and the
Secretary ofllealth, Eduention, and Welfare.
SEc. 9. Prior Executive order su �emeded. Executive Order No.
11338 of November 17, 1965, is her2y superseded.
_ LyxDox B. JoHicsop
THE �I niTE HovsE,
Jvty 2, 1966.
Executive Order 11289
NATIONAL ADVISORY COMMISSION ON SELECTIVE SERVICE
WHEREAS since the dais of the militia it has been the tradition of
our Nation that we entrust its defense not just to a standing army but
to all citizens; and
WHEREAS it is appropriate that the laws by which Government
calls its citizens to serve should be reviewed by distinguished citizens
from different walks of life, not only in the light of military needs but
also with a view to other national, community and individual needs:
NOW, THEREFORE, by virtue of the authority vested in me as
President of the United States, it is ordered as follows:
Szmox 1. Eetablishvient of Commimion.
(e) There is hereby established a commission to be known as the
National Advisory Commission on Selective Service (hereinafter
termed the Commission).
563
resident
May 20, 1977
nd V of the Executive Schedule
ction 5317 of Titlt 5 of the United
of America, it is hri ybN nrden d a.
11861. as amended. plerinc « rtair:
further amended by drirtine " 6
Control S,Hwa -. Drinrt:nrnt of
7tfensc Rrsearrh and Eu_inrvrine.
I.as amended, plarinc certai::
a pnsi-
rmended by adding there„. ' l
orations. Command. Control and
imclor of Policy Rrvicr,. Depnrt-
Jtstyty CIRTER
May 24, 1977
Constitution and statutek of the
led States of Anirrira. in further•
18 U-S.C. 42 and the National
:.S.C. 43221 rt seq.'. it is hereby
tes, the District of Columbia. the
r Virgin Islands, Guam, and the
or establishment of an exotic
nts and animals not naturally
stem of the United States.
.nd animals naturally occurring,
United States,
rat permitted by law, restrict the
-ms on lands and waters which
Executive Orders E.O. 11988
they own lease, or hold for purposes of administration: and, shall encourage the States,
local governments, and private citizens to prevent the intrdduction of exotic species
into natural ecosystems of the United States.
(b: Executive agencies, to the extent the have been authorized by statute to
restrict the importation of exotic species, shall restrict the introduction of exotic species
into anv natural ecosystent of the United States.
(c'; Executive agencies shall. to the extent permitted by late, restrict the use of
Federal funds. programs. or authorities used to export native species for the purpose
of introducing such specirs into ecosystems outside the United States where they do
not naturally occur.
`., d This Order does not apply to the introduction of any exotic species, or the
vxport of any native species, if the Secretary of Agriculture or the Secretary of the
Interior finds that such introduction or exportation will not have an adverse effect on
natural ecosystetms.
SEC. 3. The Secretary of the Interior, in consultation with the Secretary of Agri -
r ulture and the heads of other appropriate agencies, shall develop and implement, by
cult or regulation, a system to standardize and simplify the requirements, procedures
and other activities appropriate for implementing the provisions of this Order, The
Secretan of the Interior shall ensure that such rules or regulations are in accord with
the performance by other agencies of those functions vested by law, including this
Order, in such agencies.
JIMMY CARTER
THE WHITE HOUSE.
May 24, 1977.
Executive Order 11988
Floodplain Management
May 24, 1977
By virtue of the authority vested in me by the Constitution and statutes of the
United States of America, and as President of the United States of America, in
furtherance of the National Environmental Policy. Act of 1969, as amended (42 C.S.C.
4321 et seq.), the National Flood Insurance Act of 1968, as amended (42 U.S.C. 4001
el .trq. , and the Flood Disaster Protection Act of 1973 (Public Law- 93 -234, 87 Stat.
9%5', in order to avoid to the extent possible the long and short term adverse impacts
associated with the occupancy and modification of floodplains and to avoid direct or
indirect support of floodplain development where er there is a practicable alternative,
it is hereby ordered as follows:
SECTION 1. Each agency shall provide leadership and shall take action to reduce
the risk of flood loss, to minimize the impart of floods on human safety, health and
welfare, and to restore and preserve the natural and beneficial values served by flood -
plains in carrying out its responsibilities for (1) acquiring. managing, and disposing of
Federal lands and facilities; (2) prodding Federally undertaken, financed, or assisted
construction and improvements; and (3) conducting Federal activities and programs
117
118
E.O. 11966 Title 9—Th* PrnsW*nt
I
affecting land use, including but not limited to water and related land sesourta
proviiton for the evaluation am
Planning, regulating, and licensing actitities.
operatingproceduresfor thelic,
Sec. 2. In carrying out the activities described in Section I of this Order, each
administer. Armies shall also c
the effecss of t
agency has a responsibility m valuate the potential efface of any action it may take
;ants to evaluate
cation" for Federal licenses, Pen
in a floodplain; to ensure that its planning programs and budget requests teflea con-
As allowed by law, ea'
sideration of flood hazards and floodplain management; and to prescribe procedures
(d)
to implement the policies and requirements of this Order, as follows:
procedures within one year t
(a) (1) Before taking an action, each agency shag determine whether the
incapo* ate the Unified Nation
Cowl, and shag
proposed action will occur in a ffoodplairs —for major Federal actions significantly
Resources
zit
the nonhazardous use of riverit
�.
affecting the quality of the human environment, the evaluation required below will br
ority-
under its autytoriq'• 7
it
included in any statement prepared under Section 102(2) (C) of the National En-
activities
al the Council Enti `
vironmental Polity Act. This determination shall be made according to a Department
utilized fulfill the Wmm
of Housing and Urban Development (HUD) floodplain map or a more detailed map
with the tt•ater
It the
of an area, if available. If such maps ate not available, the agency shag make a deter-
in consultation then
eons and the Council on Envtr
mination of the location of the floodplain based on the best available information. The
I
Water Resources Council shill issue guidance on this information not later than
necessary.
In to the
October 1, 1977.
SEC. 3. addition
Federal real property and f:
1 If an agency has determined to, or proposes
(2, age p poses to, conduct, support, or allow an
for
(a) The regulations and i
action to be located in a floodplain, the agency shall consider alternatives to avoid
a minimum, require tl
adverse effects and incompatible development in the floodplains. If the head of the
shall, at
with the standa
agency finds that the only practicable alternative consistent with the law and with
in accordance
under the ' f
the policy set forth in this Order requires siting in a floodplain, the agency shall, prior
those promulgated
to taking action, (i) design or modify its action in order to minimize potential harm
only to the extent that the st
to or within the floodplain, consistent with regulations issued in accord with Section
strably inappropriate for a giv
2(d) of this Order, and (ii) prepare and circulate a notice containing an explanation
(b) If, after compliance
of why the action is proposed to be located in the floodplain.
of structures or facilities are tt
(3) For programs subject to the Office of Management and Budget Circular
other flood protection measure
A -95, the agency shall send the notice, not to exceed three pages in length including a
To achieve flood protection'
location map, to the state and areawide A-95 clearinghouses for the geographic areas
above the base flood level earl
affected. The notice shall include: (i) the reasons why the action is proposed to be
(c) If property used b
located in a floodplain; (ii) a statement indicating whether the action conforms to
located in an identified flood
applicable state or local floodplain protection standards and (iii) a list of the alterna-
structures, and other places v
fives considered. Agencies shag endeavor to allow a brief comment period prior to
probable good height in orde
taking any action.
flood hazards.
(4) Each agency shall also provide opportunity for early public review of any
(d) When property in B'
plans or proposals for actions in floodplains, in accordance with Section 2(b) of Execu-
disposal to non - Federal public
five Order No. 11514, as amended, including the development of procedures to
in the conveyance those uses t
accomplish this objective for Federal actions whose impact is not significant enough
floodplain regulation"; and
to require the preparation of an environmental impact statement under Section
properties by the grantee or 1
102 (2) (C) of the National Environmental Policy Act of 1969, as amended.
law; or (3) withhold such Pro
(b) Any requests for new authorizations or appropriations transrnitted tc the
San, 4. In addition to ar
Office of Management and Budget shall indicate, if an action to be proposed will be
205 of the Flood Disaster Pr
located in a floodplain, whether the proposed action is in accord with this Order.
4128), agencies whichgsstaat
(c) Each agency shag take floodplain management into account when formulating
t which is related to an area to
or evaluating any water and land use plans and shall require land and water resources
such transaction, inform an
use appropriate to the degree of hazard involved. Agencies shall include adequate
hazards of locating structure'
118
lent 1 EX&CU"Ve Orders E.O. 11"S
.am and related land resources
in Section 1 of this Order, each
-lees of any actions it may take
and budget requests reflect con -
unt; and to prescribe procedures
Order, as follows:
shall determine whether the
for Federal actions significantly
valuation required below will be
02 (2) (C) of the National En-
nade according to a Department
ain sup or a more detailed map
the agency shall make a deter.
best availabk information. The
his information not later than
o, conduct, support. or allow an
I consider ahernatives to avoid
floodplains. If the head of the
ssistent with the law and with
odplain, the agency shall. prior
ier to minimize potential harm
s issued in accord with Section
3tice containing an explanation
Main.
agement and Budget Circular
.ree pages in length including a
-tows for the geographic arras
y the action is proposed to be
nether the action conforms to
s and (iii) a list of the alterna-
wief comment period prior to
.or early public review of any
-e with Section 2,b; of Esecu-
.eydopment of procedures to
pact is not significant enough
,act statement under Section
1969, as amended.
opriations transmitted to the
action to be proposed will be
in accord with this Order.
mo account when formulating
uire land and water resources
mcies shall include adequate
i
provision for the evaluation and consideration of flood hazards in the regulations and
operating procedures for the licenses, permits, loan or grants -maid programs that they
administer. Agencies shall also encourage and provide appropriate guidance to appli-
rants to evaluate the effects of their proposals in floodplains prior to submitting appli-
cations for Federal licenses, permits, loam or grants.
(d) As allowed by law, each agency shall issue or amend existing regulations and
procedures within one year to comply with this Order. These procedures shall
incorporate the Unified National Program for Fhrodplain Management of the Water
Resouces Council, and shall explain the means that the agency will employ to pursue
the nonhazardous use of riyerine, coastal and other floodplaim in connection with the
activities under its authority. To the extent possible, existing processes, such as those
of the Council on Environmental Quality and the Water Resources Council, shall be
utilized to fulfill the requirements of this Order. Agencies dhall prepare their procedures
in consultation with the Water Resources Council, the Federal Insurance Administra-
tion. and the Council on Environmental Quality, and &hall update such procedures as
necessary.
Sec. 3. In addition to the requirements of Section 2, agencies with responsibilities
for Federal real property and facilities shall take the following measures;
(a) The regulations and procedures established under Section 2(d) of this Order
shall, at a minimum, require the construction of Federal structures and facilities to be
in accordance with the standards and criteria and to be consistent with tine intent of
those promulgated under the National Flood Insurance Program. They shall deviate
only to the extent that the standards of the Flood Insurance Program are demon-
strably inappropriate for a given type of structure or facility.
(b) If, after compliance with the requirements of this Order, new construction
of structures or facilities are to be located in a floodplain, accepted floodproofmg and
other flood protection measures shall be applied to new construction or rehabilitation.
To achieve flood protection, agencies shall, whenever practicable, elevate structures
above the base flood level rather than filling in land.
(c) If property used by the general public has suffered flood damage or is
Incited in an identified flood hazard area, the responsible agency shall provide on
structures, and other places where appropriate, conspicuous delineation of put and
probable flood height in order to enhance public awareness of and knowledge about
flood hazards.
(d) When property in floodplains is proposed for lease, easement, right-of-way, or
disposal to non - Federal public or private parties, the Federal agency shall (1) reference
in the conveyance those asses that are restricted under identified Federal, State or local
floodplain regulations; and (2) attach other appropriate restrictions to the uses of
properties by the grantee or purchaser and any successors, except where prohibited by
law; or (3) withhold such properties from conveyance.
Sec. 4. In addition to any responsibilities under this Order and Sections 202 and
203 of the Flood Disaster Protection Act of 1973, as amended (42 U.S.C. 4106 and
4128), agencies which guarantee, approve, regulate, or insure any financial transaction
which is related to an area located in a floodplain shall, prior to completing action on
such transaction, inform any private parties participating in the transaction of the
hazards of locating structures in the floodplain.
119
J
E.O. 11989 Title 9—The President
SEC. 3. The head of each agency shall submit a report to the Council on En iron..
mental Quality and to the Water Recounts Council on June 30, 1978. regarding tile
status of their procedures and the impact of this Order on the agency's Operations.
Thereafter, the Ka -.er Resources Council shall periodically evaluate agency procedures
and their effectiveness.
SEC. 6. As used in this Order:
a The tern "agency' shall have the same meaning as the term "£set.nive
agency'' in Section 103 of Title 3 of the United States Code and shall include the
militan departments: the directives contained in this Order, however. are meant to
apply onk to those agencies which perform the activities described in Section 1 which
are located in or affecting floodplains.
b. The term "base flood" shall mean that flood which has a one percent o-
greater chance of occurrence in ant civen year.
c The term "floodplain" shall mean the Imdand and relatively flat arra.
adjoining inland and coastal waters mcludine floodprone areas of offshore island..
me iad ing at a minimum, that area subiect to a one percent or greater chance of Iloodinz
in ant ci, en %ear.
Src. 7. E.\ecuti %r Order No. 11296 of August 10. 1966. is hereby revoked. A::
anion. pio; edw es. and is,uanrn taken c::dta ih: i Order and x611 in rfSect aball :emai;:
in effect until modified by appropriate authorin under the terms of this Order.
SEc. B. Nothinc in this Order shall apply to assistance pim ided for emergene,
work rssential to gave liter and p :ntect propert, and public hcahli and safety, per-
formed p iu.uam to Sections 3n5 and 306 of the Disaster Relief Act of 1974 BB Star.
148.42 L ".S.C. 3145 and 3146 .
E:ecu'
to clarify agency authority to drfine rot
in furtherance of the National Enyirm
U.S.C. 4321 et seq.t, Executive Ordr
amended w follows:
.SEMON 1. Clause (B) of Stelicil
forth an exclusion from the definition
am. fire, militan'. emergency or lave e
purposes, and any combat or combat r
Purposes' and ".
SEC. 2. Add the following new S
"Sec. 9. SPecial Protection 01 the
turns of Section 3 of this Order, th
determines that the use of off -road veh
effects on the soil. vegetation, wildlife.
of particular areas or trails of the put
to the tvpe of oft -road vehicle causim
that such adverse effects have been e
mented to prevent future recurrent"
"(b' Each respective agency hea
of the public lands within his jurisdi-
except those areas or trails which arc
such use pursuant to Section 3 of this C
THE 1t'HM 110CSE.
,kfoy 24, 1977-
SEC. 9. To the extent the provisions of Section 2 a of this Order nre applira','e ,
to proie<tr ro\cred by Section 104 h of the Housine and Connnunip- De,clopn:eo-
Art of 1974. as amended BB Sta-. 640. 42 U.S.C. 53114 h , the iv. pow <ihililies tan,'.•: Executive Order 11990
those proisionc mat be assumed by the appropriate applicant. if the apijiicant ha.
al <n a<,un:rd. t. ith respect to such proircts, all of the re- ponsihi!iiie, for cm iionmrma' Protee
retie,,. deeriona :akinc. and action pur.uan.t to the National Entironaaental Polie-.
A, i of 1`169. as amended.
JUlaia CARTER Be virtue of the authority vest,
Twr W strr HocsE. United States of America, and as P.
Mn) 24. 1957.
therance of the National Enctronms
4321 ei seq. I , in order to avoid to tt
FnITORZiL NOTE: The President's sotem<nt of hfay 24, 1977. arc�mpam'ir.r Exu,o;�- impacts associated with the destruct,
Order 11?EB. fs printed iO the Heekl> Compilation of Presidential Documents %,.1. 11. p Br -, or indirect support of nay center,
alternative, it is hereby ordered as f'
o
SECTO? 1. (a) Each agency
Executive Order 11989 May 24, 1977 minimize the destruction, lou or des
Off-Road Vehicles on Public lands the natural and beneficial values 01
hies for (I) acquiring, managing,
(2) providing Federally undertake
menu; and (3) conducting Federa
By virtue of the authority cesad in me by the Constitution and statutes of the ing but not limited to seater and
United States of America, and as President of the United States of America, in order licensing activities.
120