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HomeMy WebLinkAboutC-2833 - Computerized Land Use DatabaseCITY OF NEWPORT BEACH OFFICE OF THE CITY aERK P.O. BOX 1768, NEVV3+ORT BEACH, CA 92658 -8915 (7 Ar3005 TO: FINANCE DIRECTOR FROM: CITY CLERK DATE: October 16, 1990 SUBJECT: Contract No. C -2833 C' 1'4j A � d - /6 -9li Description of Contract MOU - Develop a Computerized Land Use Data Base Effective date of Contract June 1, 1990 Authorized by Minute Action, approved on September 10, 1990' Contract with Address 818 West Seventh Street, 12th Floor Los Angeles, CA. 90017 -3435 Amount of Contract (See Agreement) Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach w� ✓. _ w �i to City Council Meeting September 10, 1990 Agenda Item No.F 3 (C) TO: MAYOR PLUMMER AND MEMBER OF THE CITY COUNCIL From: Robert J. Dixon, Utilities Director SUBJECT: MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NEWPORT BEACH AND THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS TO DEVELOP A COMPUTERIZED LAND USE DATABASE. C — 23,3 Recommended action: If desired, approve a Memorandum of Understanding (MOU) between the City and the Southern California Association of Governments (SCAG) to develop a computerized land use data base and authorize the Mayor to sign the MOU. Background: The City of Newport Beach is in the third year of development and implementation of a geographical information system (GIS). Other agencies have also either begun to implement such a system or are interested in developing one. Such interest is timely due to the impending release of data resulting from the 1990 census. SCAG has proposed a regional land use data base incorporating census data that would serve its members as well as supporting the more detailed work of individual GIS systems. City Geobase staff have worked closely with SCAG in developing the criteria for this regional data base. The land use information will be collected through a combination of aerial photography and limited field survey. The data will be reformatted and mapped to match base maps similar to those used by the City's GIS. Acquisition of land use data for the County and neighboring cities will be included in this regional approach thereby eliminating time consuming procedures for obtaining information from neighboring agencies. The City will also have access to aerial, manuscript, and mylar maps showing the data generated by the project. Acquisition of census data through SCAG will lessen City costs for individual purchase of this information. SCAG will contribute $100,000 to fund the project. The City, if the MOU is approved, will contribute $2,100 toward the development of the land use data 0 fit; +92 base. Funds are available in the 1990 -91 Geobase capital project budget. The City will provide limited staff support to the project. City staff have been active participants with SCAG in determining the scope and method of the work. Such support has been provided since the inception of the program. A list of participants in include in Appendix A. Respe ully submitted, Robert J. Dixon Utilities Director 2 0 C - Z8.33 MEMORANDUM OF UNDERSTANDING BETWEEN THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS AND THE CITY OF NEWPORT BEACH This Memorandum of Understanding between the City of Newport Beach and the Southern California Association of Governments (SCAG) is proposed to facilitate the development of a 1990 computerized land use file. SCAG is coordinating a consortium of data users in Southern California to fund the development of a 1990 land use GIS data base. SCAG resources to support the budget for this project in FY90 -91 is WE 9152.01. The City of Newport Beach is a participant in this consortium. A list of participants as of June 15, 1990 is included in appendix A. This memorandum outlines the benefits and responsibilities of SCAG and the City of Newport Beach in this research task force. PROJECT DESCRIPTION The project will involve the creation of a computerized land use data base current to the 1990 Census. The land use information will be collected through a combination of aerial photography and limited field survey. The data will reformatted and mapped to match U.S.G.S. seven and one half (7.5) minute topological series base maps. The data will be automated and converted to a computer readable export file format. Full details of the project method are included in a project Request for Proposal summary dated January 25, 1990. The project will be funded by contributions of participating agencies as indicated in appendix A. PROJECT ADMINISTRATION SCAG will administer the project. Policy and technical criteria will be established by a steering committee associated with this project. All participating agencies will have the right to send representatives to this committee. The project steering committee has prior to the signing of this MOU: (1) developed the project Request for Proposal (RFP), and (2) selected the consultant or consultant team. The steering committee will in the future: (1) review all general memorandum of understanding between SCAG and participating agencies, (2) determine the funding contribution of new participant agencies, (3) establish procedures for data release, (4) review consultant progress, and (5) develop a funding strategy for data base maintenance and updates. BOTH SCAG AND THE CITY OF NEWPORT BEACH AGREE TO THE FOLLOWING 1. PARTICIPATION IN PROJECT STEERING COMMITTEE. Both SCAG and the City of Newport Beach may send representatives to the steering committee associated with this project as summarized above in project administration. 2. DATA SET USE LIMITATIONS. Both the City of Newport Beach and SCAG will receive a perpetual, non - exclusive, non - transferable, irrevocable license for the use of the 1990 automated land use data bases, other identified GIS data bases, and subsequent updates. SCAG will retain title to the data set on behalf of the consortium. This and subsequent update data sets will be copyrighted. The electronic readable data set or portions of this file are not to be sold, assigned, licensed, or transferred to any other firm, corporation, organization, or individual without the prior written consent of the project steering committee. 3. STEERING COMMITTEE REVIEW OF DATA BASE PRODUCTS. Only products or publications containing information from the land use data base which are intended for sale or distribution to the public should be submitted to the project steering committee for review. Paper maps or reports which are produced as the normal course of business of the City of Newport Beach will not have a royalty charge associated with them and will not require steering committee review. 4. ROYALTY FEES. The applicability of royalties and royalty rates will be determined by the project steering committee. Map or GIS products primarily depicting the land use data as a specific product intended for sale or distribution to the general public may be required to provide a royalty to a project fund that will be used to update the land use data base. The applicability of royalties and royalty rates will be determined by the project steering committee. Any project royalty funds will be administered by SLAG under the direction of the steering committee. FA 5. LAND USE DATA BASE IMPROVEMENTS OR UPDATES. If the City of Newport Beach or SCAG improves the land use data base, they agree to provide these improvements to all consortium participants with the same limitations of the original data base. These improvements, however, will be a proprietary data set belonging to the originating agency. The originating agency must be contacted if a member wishes to disseminate any of the data in any form to an organization outside of the consortium. Confidential data may be withheld from distribution at the discretion of the originating agency. If the consortium agrees to fund an update of the regional land use data base, this MOU will be subject to revision. It may include a new project description, modified agreements, and new financial arrangements. 6. ADDITIONAL AGREEMENTS. SCAG and the City of Newport Beach agree to explore the possibility of additional agreements that may facilitate (1) the mutual development of other identified data bases and (2) the sharing of existing data resources. Nothing will preclude any participating agency from pursuing additional agreements outside the scope of this MOU. 7. AMENDMENTS TO THE BUDGET. Should there be any changes in the contributions contemplated to support this project, or the budget, or when such contribution will be made, the City of Newport Beach and SCAG agree to notify each other and the project steering committee within thirty days. 8. INDEMNITY. SCAG and the City of Newport Beach hereto shall indemnify, defend, save and hold harmless the other party and its servants, officers, agents and employees, of and from any and all liabilities, claims, demands, debts, suits, actions and causes of action, including, but not by way of limitation, for property damage, personal injury or wrongful death, arising out of or in any manner connected with any act or omission of any such indemnifying party hereunder, or its servants, officers, agents or employees, done or performed pursuant to the terms and provisions hereof. SCAG AGREES TO THE FOLLOWING 1. PROJECT ADMINISTRATION. SCAG agrees to administer all consultant contracts and to receive and account for all participating agency contributions associated with the development of the 1990 GIS land use file. SCAG will also maintain a separate fund that will be used for project updates to be determined by the project steering committee. This fund will be created upon receipt of royalties for data sales. Accrued interest will be added to this fund annually. M 0 2. QUARTERLY REPORTS. SCAG project management agrees to provide the City of Newport Beach and all other participating agencies a written quarterly report detailing consultant progress and project fund status in accordance with generally accepted accounting principals (GAAP). 3. CONTRIBUTION TO PROJECT FUNDING. SCAG agrees to contribute $100,000 towards the project costs for the development of the 1990 GIs land use data base. SLAG will provide these funds through its OWP process in three installments: $35,000 on July 1, 1990, $25,000 on September 30,1990, and $40,000 on July 1, 1991. 4. STAFF SUPPORT. SCAG agrees to provide administrative and technical staff support for this project. The actual amount of support will be jointly determined by the project steering committee and SCAG. 5. REGIONAL 1990 LAND USE DATA BASE ARCHIVE. SCAG agrees to maintain a regional 1990 land use data base archive. This archive will be maintained on computer readable tape and within the SCAG GIS. With approval of the project steering committee, this data will be released to agencies who buy into the project after the data base completion. Aerial photographs and manuscript maps for counties that are not in the project will be archived at SCAG. 6. AGREEMENTS WITH PARTICIPATING AGENCIES. SCAG agrees to develop a memorandum of understanding which all participating agencies within the land use development consortium. The content of each agreement will be substantially the same. SCAG agrees to review these agreements with the steering committee. It is expected that these MOU's will be signed and approved by September 30, 1990. SCAG AGREES TO PROVIDE THE FOLLOWING PRODUCTS TO PARTICIPATING AGENCIES 1. 1980 AND 1990 CENSUS INFORMATION. As part of its function as the Regional State Census Data Center, SCAG will maintain a complete file of the 1980 and 1990 Census information. SCAG agrees to provide the City of Newport Beach a tape subset and summary report of their areas of interest as part of this project. Newport Beach will supply tapes for these copies. 2. ASSOCIATED GENERAL PLAN GIS LAND USE DATA SETS. SCAG is presently developing a GIS land use coverage based upon city general plan maps. SCAG will provide the City of Newport Beach an export file for its designated area as part of this agreement. This data set may not be complete until 1992. 11 0 • 3. 1990 LAND USE DATA BASE RELEASE. SCAG agrees to provide the City of Newport Beach a copy of the 1990 computerized GIS land use data base developed as part of this file for their incorporated area in an export file format designated by Newport Beach. To assure that the City of Newport Beach receives all possible areas of interest, SLAG will provide the Newport Beach digital data for whole U.S.G.S seven and one -half (7.5) minute quadrangles that include any part of the incorporated area. 4. AERIAL PHOTOGRAPHS AND MANUSCRIPT MAPS. The City of Newport Beach will have access to an archive of aerial photographs and manuscript maps from the 1990 land use data project on an as- needed basis. Each participating county will archive its aerial photographs and manuscript maps. SCAG will maintain the photographs and maps for the counties that are not members of the consortium. Each city will have the opportunity to purchase prints of the aerial photography at additional charge. 5. ETAK VALUE ADDED RETAIL LICENSE DISCOUNT. As part of this project SCAG will maintain a value added retail license with ETAK, Inc. As part of this agreement, SCAG will receive a 30% discount on base map products from this company. SCAG agrees to pass these savings on to participating agencies. 6. MYLAR LAND USE MAPS. As part of this project SLAG will provide the City of Newport Beach a mylar computer generated 1990 land use map of the seven and half (75) minute U.S.G.S. quadrants which include the city. THE CITY OF NEWPORT BEACH AGREES TO THE FOLLOWING 1. CONTRIBUTION TO PROJECT OPERATION FUNDS. The City of Newport Beach agrees to provide to SCAG $2,100 as a contribution towards the development of the 1990 GIS land use data base. These funds will be provided to SCAG in two installments: $1,100 to be provided 30 days from the signature of this agreement, $1,000 on completion of the project. 2. STAFF SUPPORT. The City of Newport Beach agrees to provide limited technical staff support for this project. The actual amount of support will be jointly determined jointly by the City of Newport Beach and SCAG. 5 • 0 This Memorandum of Understanding takes effect on June 1, 1990 and will last until December 31, 1995. CITY OF NEWPORT BEACH v�- Mayor A TTZCT LOUIS MORET CHIEF OPERATING OFFICER SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS AS TO FORM: ty 2 � •Y� 0 APPENDIX A POTENTIAL PARTICIPANTS June 15, 1990 THE FOLLOWING LIST SUMMARIZES AGENCIES THAT HAVE EXPRESSED INTEREST IN PARTICIPATING IN THE 1990 LAND USE STUDY State of California - Teale Data Center Southern California Association of Governments, CED Riverside County, CAC Los Angeles County, Department of Regional Planning San Bernardino County, Department of Planning Ventura County, Department of Planning Imperial County, Department of Planning Southern California Edison Metropolitan Water District Imperial Irrigation District Los Angeles Times Los Angeles City Department of Water & Power Los Angeles City, Department of Planning Cities within Los Angeles County Alhambra Azuza Bell Gardens Cerritos Downey Duarte El Segundo Hawaiian Gardens Hawthorne Irwindale Lomita Los Angeles Maywood Paramount Rancho Palos Verdes San Fernando South Gate 7 � l Torrance West Covina West Hollywood Whittier Cities within Orange County Anaheim Brea Buena Park Laguna Niguel Newport Beach Orange Tustin Cities within San Bernardino County Victorville Cities within Ventura County Ojai Oxnard Santa Paula U I f1 JOUTNERO CAUFORn RJJOC10M OF GOVER0i11E11TJ 818 West Seventh Street,12th Floor a Los Angeles, California 90017 -3435 0 (213) 236 -1800 • FAX (213) 236 -1825 EXECUTIVE COMMITTEE President Rep., Cities o'Lo s Angeles County Chrisdne E. Reed, Councilmember Santa Monica First Vice President Representative, Ventura County John Flynn, Supervisor Second Vice President Rep., City of Los Angeles Robert Farrell, Councilmember Past President Reepp , Los Angeles County M% Anionovich, Supervisor Imperial County Abe Snbolt, Supervisor Los Angeles County Deane Dana, Supervisor Orangge County Harrlett Wieder, Supervisor Riverside County Melba Dunlap, Supervisor San Bernardino County Jon Mikels, Supervisor Cities of Imppeerial County Stella Mendoaa, Mayor Brawley Cities of Orange County Irwin Fried, Councilmember Yorba Linda Cities of Riverside County Jack Clarke, Councilmember Riverside Cities of San Bernardino County John Longville, Mayor Rialto Cities of Ventura County John Melton, Councilmember Santa Paula City of Los Angeles Tom Bradley, Mayor Gloria Molina, Councilmember City of Long Beach Clarence Smith, Councilmember POLICY CHAIRS Judy Wright, Councilmember Claremont, Chair, Transportation and Ccurammcmions Robert Gentry, Councilmember Laguna Beach, Chair, Energy and Environment Robert Wagner, Vice Mayor Lakewood, Chair, Community, Economic, and Human Development AT -LARGE DELEGATES Robert Bartlett, Mayor Monrovia Vickq Howard, Councilmember Simi Valley Ruthelyn Plummer, Mayor Newport Beach ALTERNATES October 09, 1990 Ms. Eileen Johansen City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Dear Ms. Johansen: Re: Sinned MOU Between SCAG and Citv of Newport Beach Attached is a signed copy of the Memorandum of Understanding between the Southern California Association of Governments (SCAG) and the City of Newport Beach. Should you have any questions or require additional information, please contact me at (213) 236 -1824. sincerely, rn Ralph M. Levy V Principal Administrative Officer Imperial County o Jeanie Vogel, Supervisor • Los Angeles County o Ed Edelman, Supervisor and Pete Schabarum, Supervisor a Orange County o Gaddi Vasquez, Suprrvisar • River- side County o (Vacant) a San Bernardino County o Larry Walker, Supervisor a Ventura County o James Dougherty, Supervisor • Cities of Imperial County o Viotor Sanchez, Jr., Mayor, Westmoreland • Cities of Los Angeles County o John Crowley, City Director, Pasadena a Cities of Orange County o John Kauai, Mayor, Cypress • Cites of Riverside County o Richard Deininger, Jr., Councilmember, Corona a Cities of San Bernardino County o Larry Rhinehart, Mayor, Montclair • Cities of Ventura County o Vicky Howard, Councilmember. Simi Valley a Cities of Los Angeles County o Richard Alatorre, Councilmember o Jay Pico, Councilmember o Michael Woo, Councilmember • Long Beach 2nd position o Jeffrey Kellogg, Councilmember • At Large o Judy Wright, Councilmember, Claremont o Judy Nteburger, Councilmember, Moreno Valley o John Erskine, Councilmember, Huntington Beach .41wns