HomeMy WebLinkAboutC-2855 - Solid Waste ConsultingTO: MAYOR AND CITY COUNCIL
FROM: General Services Department
SUBJECT: SOLID WASTE CONSULTING CONTRACT
C - ZYS35
Discussion
City Council Meeting
March 11, 1991
Agenda Item No. E-300
MAR I 1 1991
The State Source Reduction and Recycling Bill of 1989 (AB 939)
required all cities to conduct a waste sort and prepare a recycling
plan by December 31, 1990 and July 1, 1991 respectively.
Subsequently, specifications to meet the State criteria were prepared
in May 1990 and provided to 6 qualified solid waste firms. The
resultant bids ranged from $80,000 to $220,000. The low bidder was
Kleinfelder, Inc. of Diamond Bar, CA at $80,000.
On June 25, 1990 the Council approved the expenditure of the first
$30,000 of the $80,000 low bid to retain a solid waste consulting firm
to conduct the mandatory six month waste study (July 1 to December 31,
1990) and prepare the initial portion of the City recycling plan
required by AB 939.
Kleinfelder, Inc. was subsequently selected as the low bidder and
began the waste study on July 1, 1990. The company subsequently
conducted two sorts of City refuse, one in August and one in October
to verify seasonal changes in refuse quantities and composition.
Since July 1990 AB 939 has had several major modifications,
specifically AB 1820 and AB 2707, which have caused major adjustments
to the planning and research tasks. For instance as late as November,
1990, AB 2707 directed the preparation of separate plans to recycle
refuse and collect household hazardous waste.
During late December 1990, as the $30,000 limit on funding was
approached, I requested an update of costs from Kleinfelder, Inc. to
complete the Source Reduction and Recycling Element and the Household
Hazardous Waste Element. The company later responded with a proposal
of $48,535, which when combined with $30,000 previously authorized,
will total $78,535.
Kleinfelder, Inc. has also been selected as the consultant for
Huntington Beach, Seal Beach, La Habra, and Fountain Valley to prepare
the two plans (recycling and household hazardous waste) . Their
Recycling Manager, Mr. Michael Perry, notes that this is the maximum
number of cities that his firm feels comfortable in preparing
recycling plans for.
At present, to our knowledge our City is more fully advanced than any
other city in Orange County in terms of recycling plan preparation.
We should be able to meet the April 1991 State requirement for a draft
plan submission. The draft plan is scheduled to be presented at the
study session on March 25, 1991 and for final review and approval on
April 8. This delay until April is caused by a special required 30
day public review of the document before Council review and approval.
No additional monies are requested for this proposal since funding for
consultant services is available within the General Services
departmental budget.
Recommendation:
Provide authority for the issuance of a purchase order not to exceed
$48,535 for Kleinfelder, Inc. consultation services to complete the
Source Reduction and Recycling Element and Household Hazardous Waste
Element.
Very respectfully,
David E. Niederhaus
DEN /an
v
I
C
Kleinfelder, Inc.
1370 Valley Vista Drive, Suite 150
Diasand Bar, CA 91765
Attn: Mike Perry
PURCHASE ORDER No. 36671
INVOICE IN DUPLICATE
THIS ORDER NUMBER OF NEWPORT BEA�H ON ALL INVOICES, SHIPPING NOTICES.
BALLS OF LADING, EXPRESS RECEIPTS
AND PACKAGES.
3300 NEWPORT BOULEVARD
P.O. BOX 1766 DNIT PRI TICKETS SHALL INCLUDE
MORT BEACH, CALIFORNIA 92659 -1768 uwT PRICE.
PHONE: (714) 644 -3118
DATE March 13, 1991
,DEPT. General Services
SHIP TO (SAME UNLESS OTHERWISE NOTE Of
Attn.- David Niederl>aus
ACCEPTANCE Acceptance of this order by seller /vendor will he by acknowledgement or by delivery in whole or in part of the items called for hereunder. By accepting this order, the
seller /vendoracknowledges that he has read and agrees to all terms and conditions including those printed on the reverse side of this Contract/Purchase Order. The only terms and
conditions that will he applicable to the interpretation of this Contract are those Issued by the City of Newport Beach. ._. ........ ........... . -.., ....._ .-
Research "devehi ,and. lete the.Cit Source Reduction -
P .. Y; .
and Recycling'Elegent and the Household-Hazardous liaste
Element in. compliance. vi.th.AB" -939, AB 1820, and AB 2707
and.as detailed by consultant letter.. 3ailuary.5, 1991.
As per Council action on March 11, 1991:
Total 9 48,535.00
a► ►2b3 — �y.a��:
3 aa•
ILA
s� ;Ls8
(:IMPORTANT
o
.'.tea '
or NERACtERMS'ANDIMONDAIONS ON-THEREVERSE SIDEA .
'.. OF NEWPORT '
Attn.- David Niederl>aus
ACCEPTANCE Acceptance of this order by seller /vendor will he by acknowledgement or by delivery in whole or in part of the items called for hereunder. By accepting this order, the
seller /vendoracknowledges that he has read and agrees to all terms and conditions including those printed on the reverse side of this Contract/Purchase Order. The only terms and
conditions that will he applicable to the interpretation of this Contract are those Issued by the City of Newport Beach. ._. ........ ........... . -.., ....._ .-
Research "devehi ,and. lete the.Cit Source Reduction -
P .. Y; .
and Recycling'Elegent and the Household-Hazardous liaste
Element in. compliance. vi.th.AB" -939, AB 1820, and AB 2707
and.as detailed by consultant letter.. 3ailuary.5, 1991.
As per Council action on March 11, 1991:
Total 9 48,535.00
a► ►2b3 — �y.a��:
3 aa•
ILA
s� ;Ls8
OFFICE COPY,
(:IMPORTANT
o
.'.tea '
or NERACtERMS'ANDIMONDAIONS ON-THEREVERSE SIDEA .
'.. OF NEWPORT '
INCOR@OIMTED HEREIN: C
., T
The Artldes covered by this Purchase Drderor .COntraU must conform TO_
- s
aPdl g
- -
miss. and codes of the Federal Government and the State of Call omla.
T
._' ... - s
saowasaseparelertemamretailsalesta ;uaetacorieaeraftazapphwae.. T
to this purchase.
FRANK H. CL`ARKE III
)2- 56115-000 48, 535.;00 T
Th�
order subject toCapfomiasalestax F
O
OUTOFSTATEVENDORCe1 aEs�lmsba��umb9�fegfiedtbcclectt�. '
'? fl *44$1 URCHASING.MANAGER .
otherwise th T1y�f[�MR�n-a, a� _
_
:.. A
All purchase qtr �
..
tax`,
NOTE: All purchases'are Fo.B,rdestinm unless otherwise authorized
•--- -- -
- Charges for shlpmentsare to he7regM prepaid and added to the rmvlce s
sir
trensportatlon tax ,,' x •P- ". 5 - w°-+ .
.m'+- r,-�v- T r. '?
I '
PURCHASE"
REQUISITI
P.O. No.: 3 6 6 / /
(If Reserved)
Suggested Vendor:
_ Kleinfelder. Inc.
1370 Valley Vista Drive, Suite 150
Diamond Bar, CA 91765
Attention: Mike Perry Phone No.: (714) 396 -0335
Date: March 12, 1991
Dept. General Services
Ship To:
-tiff
/G Oro
Quantity
Description of Articles or Services Required
Unit Price
Amount
Budget No.
Research develop, and complete the City
Source Reduction and Recycling Element and
the Household Hazardous Waste Element in
compliance with AB 939, AB 1820, and
AB 2707 and as detailed by consultant
letter dated January 5 1991.
Comments:
Sub Total
Tax
Total $48,531.00
Date Required:
F.O.B
I Terms
APPROVED (Department Head or person authorized to execute requisitions)
r
MANAGER
KLEINFELDER
January 5, 1991
File 70- 1203 -01 -001
David Niederhaus
General Services Director
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92659 -1768
Subject: City of Newport Beach SRRE and HHWE Status Report and Accounting Update
Dear David:
This letter is to apprise you of Kleinfelder's accomplishment to date as well as detail the
remaining tasks and costs associated with completion of the City of Newport Beach Source
Reduction and Recycling and Household Hazardous Waste Elements, in compliance with
the Integrated Waste Management Act of 1989 (AB 939).
As you know, Kleinfelder was selected to provide AB 939 consulting services to the City in
July of 1990. At that time, Kleinfelder was authorized to proceed with our proposed Scope
of Services as set forth within Proposal No. 70 -YP -9388, dated June 18, 1990, at an
estimated project total cost of $80,660. Our authorization to proceed dated June 26, 1990,
permitted Kleinfelder to begin work on the basis that we would not exceed $30,000 until
the remaining budget was authorized:
As of December 1, 1990 Kleinfelder was incurring charges that will exceed the initial
budget authorization. Therefore, we are seeking authorization to complete the City's
SRRE and HHWE development.
Attachment A indicates the original estimated costs associated with the development of the
SRRE for the City of Newport Beach. The shaded area estimates the percentage of
completion for each specific task as defined within our proposal and estimates the
approximate labor expenditures associated with each task.
KLEINFELDER 1370 Valley Vista Drive, Suite 150, Diamond Bar, CA 91765 (714) 396 -0335
r"v
David Niederhaus •
January 5, 1991
Page 2
i
As is inferred within the shaded area of Attachment A, Kleinfelder has completed two
modified waste characterization studies at the Bee Canyon Landfill which were designed to
evaluate the wastes generated from the beach areas of the City and denote any seasonal
variations associated with high tourist and low tourist seasons.
Additionally, Kleinfelder has developed and coordinated a series of City Goals and
Objectives that have been reviewed and approved by the Environmental Quality Affairs
Committee and City Council in December 1990.
Kleinfelder has continued to work with the Orange County Integrated Waste Management
Plan for Orange County and has developed preliminary draft Source Reduction, Recycling,
and Composting Components. These three components are anticipated to be forwarded to
your office on or before January 15, 1991.
As indicated within Kleinfelder's original Project Cost Summary the majority of work effort
has concentrated on development of the Waste Characterization, Source Reduction,
Recycling, and Composting components. Additional staff time has been devoted to an
overview of the County sponsored waste characterization and diversion study as well as a
more complete analysis of the Household Hazardous Waste requirements for the Element.
Work necessary to complete the project is difficult to clearly define and quantify due to the
still unknown submittal requirement of Assembly Bill 2707 relating to the Household
Hazardous Waste Element. Meinfelder is confident of our original project proposal cost
estimate, and is proposing complete the project on a not to exceed basis of $80,660.
Adjusting this estimated costs for the initial authorization to proceed and data received
from the County of Orange, we are seeking contractual authorization in the amount of
$48,535. Should the scope of work require less resources that anticipated Kleinfelder will
reflect the reduced work effort within our invoices.
According to our records the City of Newport Beach as been invoiced to date as follows:
Invoice
Invoice
Invoice
Period
Dated
Number
Amount
Covered
8/31/90
701087
$3,415
6/30
7 -27
9/7/90
701088
$3,906
7/28
8/24
10/5/90
701144
$2,366
8/25
9/21
12/7/90
701218
114
10/27
11/23
$21,157
(1)(.51.114
KLEINFELDER 1370 Valley Vista Drive, Suite 150, Diamond Bar, CA 91765 (714) 396.0335
David Niederhaus •
January 5, 1991
Page 3
Invoice No. 701207 dated 11/30 covering the period of 9/22 - 10 -26 was held at
Kleinfelder's accounting office due to an error in our hourly billing rate records. This
invoice has been revised and will be forwarded to your office before January 31, 1991.
I hope this letter adequately updates you on Kleinfelder's accomplishments and remaining
tasks and provides you with the documentation necessary to secure the final budgetary
authorization. Should you have any questions regarding this update please feel free to call
me at (714) 396 -0335.
Sincerely,
KLEINFELDERINC.
M//�Z7
Michael R. Perry
Solid Waste Planning
Division Manager
MRP:mrp
Enclosure
(1)C91 -114
KLEINFELDER 1370 Valley Vista Drive, Suite 150, Diamond Bar, CA 91765 (714) 396 -0335
rn
I
x
Z
m
r
O
A
W p W W W W YNT W p p N N N N N 7C 7C 7C 7i' -+ p A W N ��
g�o�o°cgm���gy
rn
r 2 y TT7' tan y~ y
z Z
o o
g
W
m
O
O
t0
D
O
Q
-�
W
W
J
C)
O
POP
�
JIM
A
W
W
W
V
J
A
V
W
W
D
W
W
V
V
N
W
V
W
�
D
O
O
co
W
N
N
t0
N
a
V
fn
fA
M
fA
<A
OA
H
H
to
WO
fn
fn
f»
H
H
10
-+
W
W
W
N
01
to
W
N
N
W
V
W
N
V
m
O
O
t0
D
O
Q
-�
W
W
J
C)
O
POP
�
O
O
O
O
m
C)
i
O
C
co
�
C
�
D
�
m
N
a
N
N
O)
fiN
fA
m
co
V
'
01
A
IJ
W
M
m
-..
o
to
.
69
0
fA
fA
to
CL
3�
t0
N
0
0
0
0
0
0
-
w
w
j
c
(q
o
CD
N
m
_. Cl
0
c
N
w
fj
fJ
ty
O
0
0
"
fA
0
fH
O
C
C m
tun
0
0
0
0
0
tJn
(Nn
0
O
0 m O 9
fA
co
f/!
10
EA
N
fn
N
to
N
N
O
N
A
W
W
N
V
0
m
Of
O
W
IV
4
0
0
7
a
0
0
0
O
tWn
turn
0
cnn
W
to fA
IN
AW
CO -4
N.
(y
co
W
A
W
Obi
5A
W
C.
0
O (n
(n
-�
O
W
to
A..
(n'
C.
W
O W
co
W
N
J
co
W
O
N:
N
O N
to
N
O
O
to
O
Q:
OC
N PROM � 0
O 0 0
N
V
�
O
O
O
O
Q
O
01
Q
O.
C)
�
2
m
C)
i
Z
co
�
C
�
D
�
?
N
N
O)
fiN
fA
W
W
co
V
'
01
A
IJ
W
M
(n
V
A
W
4
m
O
t0
O
O
tn.
N
N
to
(O:
�
n
D
C)
�
2
m
C)
i
Z
co
�
C
�
D
�
?
o
X
3
4
m
X
w
j
c
(q
CD
N
m
0
c
FD
O
C-
CD