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Home My WebLink AboutC-2885 - Irvine Avenue School BeaconCITY OF NEWPORT BEACH OFFICE OF THE CITY CLERK P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 =3005 C V tf TO: FINANCE DIRECTOR 11 - 9 - 9/ FROM: CITY CLERK DATE: December 9, 1991 SUBJECT: Contract No. c -2885 Description of Contract Irvine Avenue School Beacon Effective date of Contract December 9, 1991 Authorized by Minute Action, approved on October 28, 1991 Contract with Citv of Costa Mesa Address P.O. Box 1200 Costa Mesa, CA 92628 -1200 Amount of Contract (See Agreement) 6e, 4e Wanda E. Raggio City Clerk WER:pm Attachment 3300 Newport Boulevard, Newport Beach • 0 TO: CITY COUNCIL 0 October 28, 1991 CITY COUNCIL AGENDA ITEM NO. F -3(a) FROM: Public Works Department /Traffic Engineering SUBJECT: IRVINE AVENUE SCHOOL BEACON (2 -Z , ?-5' Authorize the Mayor and City Clerk to execute a cooperative agreement with the City of Costa Mesa for the installation of school warning beacons on Irvine Avenue near Mariners School. DISCUSSION Parents of children attending Mariners School have expressed concern over the difficulty of crossing Irvine Avenue at Mariners • Drive /18th Street. Staff of the two cities have met with parents and the principal of the school. As a result of these discussions, it is recommended that overhead flashing beacons be installed that would operate during the hours that children are going to and from the school. A sketch of the proposed work is attached. It is proposed that the City of Newport Beach contract for the installation of the two beacons with the City of Costa Mesa paying their share. The total cost is estimated at $24,000, with the share for Newport Beach estimated at $13,000. This is a little over half the total because our beacon will require a longer conduit and wiring to access a source of electrical power. The proposed agreement provides that upon installation each city will be responsible for the operation and maintenance of the beacon within their jurisdiction. This project was approved by the Costa Mesa Traffic Commission at a recent meeting and their funds are available. Funds are available for this work in the current Traffic Signal budget. Richard M. Edmonston Traffic Engineer RME:bb WP:BEACON.CC Attachment (-qv IFLOWER ST. N !' 18th ST.. ti �\ LOCATION B -N FEEO ,3 / • O W65 0 SPEED LIMIT 25 E0 Flashing Beacons FCASye12 � F365 &0y r.MEJ: _ EG6e file re SEa��ce n16 TE 2 NOTE: TRAFFIC SIGNAL AND HIGHWAY LIGHTING CONSTRUCTION SHALL CONFORM TO STATE OF CALIFORNIA STANDARD SPECIFICATIONS SECTIONS 90 AND STANDARD PLANS ( DATED JAN.. 1999) L SPECIAL PROVISIONS. i BC III H IQ al iW \I 'I MARINERS DR.':, NOTES OINSTALL CITY FURNISHED TYPE 184-70 POLES WITH 25' MAST ARMS. O FURNISH AND INSTALL 12' YELLOW FLASHING BEACONS WITH FLASHER BOX AND •ELTEC' MODEL TC-12 765 DAY: TIMER. OFURNISH AND INSTALL CONDUIT AND CONDUCTORS.FROM ELECTRICAL FEED POINT TO POLES. . OELECTRICAL SERVICE, FLASHER BOX AND TIMER SHALL BE MOUNTED TO POLES. ONEW CONDUIT SHALL BE 2- (METALLIC). O NEW PULLBOXES SHALL BE !71/2. OFURNISH AND INSTALL R2. R71 AND W65 SIGNS AS SHOWN. APPROVED TRAFFIC ENGINEER CITY OF NEWPORT BEACH R.E. NO. APPROVED TRAFFIC ENGINEER CITY OF COSTA MESA R. E. NO, DRAWING NO. T - 5549 - L Q 1 Lu Z I ; i M ti �\ LOCATION B -N FEEO ,3 / • O W65 0 SPEED LIMIT 25 E0 Flashing Beacons FCASye12 � F365 &0y r.MEJ: _ EG6e file re SEa��ce n16 TE 2 NOTE: TRAFFIC SIGNAL AND HIGHWAY LIGHTING CONSTRUCTION SHALL CONFORM TO STATE OF CALIFORNIA STANDARD SPECIFICATIONS SECTIONS 90 AND STANDARD PLANS ( DATED JAN.. 1999) L SPECIAL PROVISIONS. i BC III H IQ al iW \I 'I MARINERS DR.':, NOTES OINSTALL CITY FURNISHED TYPE 184-70 POLES WITH 25' MAST ARMS. O FURNISH AND INSTALL 12' YELLOW FLASHING BEACONS WITH FLASHER BOX AND •ELTEC' MODEL TC-12 765 DAY: TIMER. OFURNISH AND INSTALL CONDUIT AND CONDUCTORS.FROM ELECTRICAL FEED POINT TO POLES. . OELECTRICAL SERVICE, FLASHER BOX AND TIMER SHALL BE MOUNTED TO POLES. ONEW CONDUIT SHALL BE 2- (METALLIC). O NEW PULLBOXES SHALL BE !71/2. OFURNISH AND INSTALL R2. R71 AND W65 SIGNS AS SHOWN. APPROVED TRAFFIC ENGINEER CITY OF NEWPORT BEACH R.E. NO. APPROVED TRAFFIC ENGINEER CITY OF COSTA MESA R. E. NO, DRAWING NO. T - 5549 - L THIS AGREEMENT, made and entered into this day of ��j��Zl-jQ� 1991, BY AND BETWEEN CITY OF NEWPORT BEACH, hereinafter referred to as "NEWPORT BEACH ", AND CITY OF COSTA MESA, hereinafter referred to as "COSTA MESA ", WHEREAS, it has become desirable to better notify motorists of the school zone on Irvine Avenue in the vicinity of Mariners School; and WHEREAS, NEWPORT BEACH and COSTA MESA contemplate the installation of new school warning lights on Irvine Avenue near said location, one of which is within the boundaries of NEWPORT BEACH and one of which is within the boundaries of COSTA MESA, hereinafter referred to as the "PROJECT ", and wish to specify the proportionate share of the costs that are to be borne by NEWPORT BEACH and COSTA MESA, and wish to provide for maintenance following completion of the PROJECT; and WHEREAS, NEWPORT BEACH has offered to design, contract, and inspect the installation of the school warning lights; and 1 1 • WHEREAS, installation of the facilities is categorically exempt (Class 1, Section 15301) pursuant to the California Environmental Quality Act of 1970 (CEQA); and WHEREAS, NEWPORT BEACH, as Lead Agency under CEQA, acknowledges that no environmental documents are required for compliance with CEQA. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: I. NEWPORT BEACH shall: A. Be and is hereby designated as Project Engineer, Contracting, and Construction Agent for the parties to do and perform all things necessary in order to design and construct said COSTA MESA portion of the Project, and to execute and deliver all documents required in connection with the construction and completion of said PROJECT, including Certificate of Cost and Certificate of Completion for PROJECT. B. Submit for review and approval by DIRECTOR, PROJECT plans and specifications including a construction cost estimate which indicates the estimated shares of costs to NEWPORT BEACH and COSTA MESA. C. After approval of plans and specifications by DIRECTOR, as specified herein, obtain informal bids and award a contract to the lowest responsible bidder complying with all State and local laws, subject to the provisions of Section II, III, IV, V, and VI herein below. E D. Not issue change orders of PROJECT work affecting COSTA MESA without first having obtained the written concurrence of DIRECTOR. E. During the period of construction, have jurisdiction of the construction areas within COSTA MESA. II. COSTA MESA shall: A. Review and approve project plans and specs prepared by NEWPORT BEACH, per Section I.B. above. Said review and approval shall be as to design and construction features affecting the construction, operation, and maintenance of COSTA MESA's portion of PROJECT. B. At all times during the progress of construction of PROJECT have access to the work for the purpose of inspection thereof and should COSTA MESA deem any remedial measures to be necessary, COSTA MESA shall notify NEWPORT BEACH thereof. C. Reimburse NEWPORT BEACH for COSTA MESA's proportionate share of the PROJECT cost as defined by Sections III and IV. D. Withhold approvals which are required herein only for good cause. III. COSTA MESA Funding Responsibilities A. COSTA MESA's share of the PROJECT costs, including administration design, construction, engineering and inspection costs, shall be based on the total PROJECT cost for that portion of the project within its boundaries as 3 ! • • the COSTA MESA - NEWPORT BEACH limits exist at the time NEWPORT BEACH advertises the contract for the PROJECT. B. COSTA MESA's share of the contract costs for installation of the school warning lights shall be based on the actual construction cost for the PROJECT, estimated to be $24,000. Said share is estimated to be $11,000. IV. Payments and Final Accounting A. NEWPORT BEACH may, at its option, invoice COSTA MESA for a deposit of their actual shares of the contract cost based upon actual bid prices and upon reasonable notice, and COSTA MESA shall pay said deposit. However, said request for deposit shall not be made before the award by NEWPORT BEACH of construction contract. B. Upon completion of the PROJECT, NEWPORT BEACH shall submit a final report for PROJECT and a certification signed by the Traffic Engineer that all expenditures related to PROJECT have been made and that all documents, certificates and itemized bills are on file with NEWPORT BEACH and that copies will be made available to COSTA MESA upon request. C. If the final report, as approved by the parties hereto, indicates that the final cost to COSTA MESA is greater than COSTA MESA's deposit, COSTA MESA shall promptly reimburse NEWPORT BEACH for the difference between COSTA MESA's final cost and the deposit. If the approved final report indicates that the final cost to COSTA MESA is 4 ' • r less than COSTA MESA's deposit, NEWPORT BEACH shall promptly reimburse COSTA MESA for the difference between the deposit and COSTA MESA'S final cost. V. Maintenance of facilities A. The maintenance and operational costs for said school warning lights shall be borne by the parties within whose boundaries each is located. VI. Hold Harmless A. It is mutually agreed by the parties hereto that neither COSTA MESA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by NEWPORT BEACH under or in connection with any work, authority or jurisdiction delegated to NEWPORT BEACH under this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, NEWPORT BEACH shall fully indemnify and hold COSTA MESA harmless from any liability imposed for injury (as defined by Government Code Section 810.8), occurring by reason of anything done by NEWPORT BEACH under or in connection with any work, authority or jurisdiction delegated to NEWPORT BEACH under this agreement. B. That neither NEWPORT BEACH nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by COSTA MESA under or in connection with any work, authority or jurisdiction not delegated to NEWPORT BEACH 5 under this agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, COSTA MESA shall fully indemnify and hold NEWPORT BEACH harmless from any liability imposed for injury (as defined by Government Code Section 810.8), occurring by reason of anything done or omitted to be done by COSTA MESA under or in connection with any work, authority or jurisdiction not delegated to NEWPORT BEACH under this agreement. IN WITNESS WHEREOF, COSTA MESA and NEWPORT BEACH have caused this agreement to be executed by their Mayors and attested by its Clerks, all thereunto duly authorized by Minute Order of the City Councils on the date written opposite their signatures. City Council Approved On: Date Mayor, CITY 0i1" NEWPORT BEACH APPR6VED AS TO FORM: /City Attorney City Council Approved On.. h*u / /8, /9f/ Date APPROVED AS TO FORM: City Attorney WP:A:BEACON.AGR bb 10 -22 -91 ATTEST: � G� C= ° - City Clerk May TY YOF COSTA MESA ATTEST: ity Clerk M } r i�Gi FO fk E 0 CITY OF COSTA MESA CALIFORNIA 9262 8-1200 P.O. BOX 1200 FROM THE OFFICE OF THE CITY CLERK December 4, 1991 City Clerk Wanda Raggio City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92660 Re: New School Warning Lights on Irvine Avenue in the Vicinity of Mariners School Dear Mrs. Raggio: i DEC 5 CITY Ci ERK clrl oT. r�ewPORI gLACd ti^ Enclosed are two signed copies of the agreement between the cities of Newport Beach and Costa Mesa, to install new school warn- ing lights on Irvine Avenue in the vicinity of Mariners School. The agreement was approved by the Costa Mesa City Council at its regular meeting of November 18, 1991. After the agreement has been signed by your Mayor, please return a fully executed copy to this office for our records. EPP:me Enclosures (2) Very truly yours, EILEEN P. PHINNEY City Clerk 41U- 77 FAIR DRIVE (714) 754 -5223