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Home My WebLink AboutC-3015 - Traffic Signal Communications EquipmentFrom: Edmonston, Rich Sent: Monday, June 02, 1997 5:00 PM To: Butler, Irene Subject: RE: Traffic Signal Communications Equipment Purchase The contract has been completed and the accounting part of it has been closed out. From: Butler, Irene To: Edmonston, Rich Subject: Traffic Signal Communications Equipment Purchase Date: Monday, June 02, 1997 3:41PM Currently, the contract files are being reviewed to determine active/inactive status. Contract No. 3015 was approved by the Council on 8/22/94 and after a bid opening on 8/10/94 the contract was awarded to General DataComm (the sole bidder). Please advise status. Thanks! • • • 0 C - 3o %S August 22, 1994 CITY COUNCIL AGENDA ITEM NO. 0 { TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works/Traffic Engineering SUBJECT: TRAFFIC SIGNAL COMMUNICATIONS EQUIPMENT PURCHASE RECOMMENDATION Award the purchase and installation of Traffic Signal Communications Equipment to General Data Comm, Inc. in the amount of $42,902.00. DISCUSSION This equipment will provide for communications between the Traffic Signal Control System at City Hall and various traffic signals throughout the City. Equipment will be installed at the existing communication hubs at City Hall, the Corporation Yard, Police Department, and Central Library. A new hub will be installed at Mariners Library /Fire Station. Staff recommended a sole source purchase of this equipment to the City Council on July 11, 1994. Council expressed concern over the lack of competitive bids for this equipment and directed staff to solicit bids. The Notice Inviting Bids was published and listed with several contractor publications. Bids were opened on August 10, 1994 and only one bid was received. The bid from General DataComm is the same as was previously received. This purchase is part of the current City -wide Signal Project which is receiving 80% funding from OCTA funds. The remainder is budgeted in the current Gas Tax account. I I ` • &1&" Fop. Richard M. Edmonston Traffic Engineer RME:RG:bb WP5I:COMMUNIC.CC PURCHASE ORDER 09'"$ CITY OF NAI PORT BEACH 3300 NEWPORT BOULEVARD P.O. BOX 1768 NEWPORT BEACH, CALIFORNIA 92658 -8915 PHONE: (714) 644 -3118 • PAGE PURCHASE ORDER NUMBER 14573 IRCH. ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION (19y1919 NO 1379 TRAFFIC CONTROL. (nMN1.F,APT ✓ENDOR GENERAL DATACOMM. INC. 9841 .AIRPORT BOULEVARD SUITE 1030 LOS ANGELES. CA 90051 SHIP TO CITY OF NEWPORT BEACH TRAFFIC ENGINEERIT +G 3300 NEWPORT BLVD. NEWPORT BEACH. CALIF. 92663 ATTN: JIM RRAHLFR )NFIRM. BLANKET FINAL PAYMENTTERMS FREIGHT' ?'; :n NO NET 30 DAYS QUANTITY UNIT OF MEASURE COMMODITY CODE UNIT PRICE EXTENSION 1.00 LOT 550 -80- - 36.582.00 36.582.00 PROVIDE TRAFFIC CONTROL, COMNICNFCAT'IONS EQUIPMENT PER YOUR QUOTE DATED 7/26/9.1 1.00 962 -46- - 6.320.00 INSTALLATION OF ABOVE EQUTPNIENT SUBTOTAL. FREIGHT TAX PURCHASE ORDER TOTAL. P't adja 6.320.00 42.902.00 0.00 3.324.91 46.226.91 ORGANIZATION ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT' 7181 P302181A 39.417.11 7191 P302181A 6.809.80 TOTAL PURCHASE ORDER 46.226.91 'CE"ANCE. AWgence or Ihis order by seller yeneor will be by eUnowleGpemein or by del iwiry in whole or in as of Ne items called for bemund" ateBplmplhis ends. the Wl.,ttndor acknowledges that he has reed end agrees 108111mmS and conditions including Those printed On the reveRe BY �a Of this EOnea[LPurch rse Order. The Only farms and conditions that will Ca BppliGOle 10 the inlerpelation Of this Eohl ect are those issued by the y or NawpOn a... IMPORTANT GENERAL TERMS AND CONDITIONS ON THE REVERSE SIDE ARE INCORPORATED HEREIN. is Anidas covered by this purchase Order or Contract must oonfovo to applicable Cal -OSHA Standards, and/or other appropriate laws, regulations, rules, and rode of Federal GovemmeM and the State of CalHomia. Show s a apparent item any retail sales tax, use lox or Federal tae applicable to this purchase. This order subject to Caliendo sales fax. All OUT -OF -STATE VENDORS: the CITY rig pry any selmYUSs tax on all purchases hipped from oulcl -eteU. All purchases and transportation charges are exempt from Federal excise W. NOTE: All purchases ere F.O.B. distribution unless otherwise dNMdzed. Charges for shipments are to be freight repaid and addtd to the invoice (shown as a separate Hem) where so authorized. Do not include Federal transportation tax. A Newport Beech auafnese Ileenae may be required to wnducl buelnesa In the CHY notr_N.IeTnoIC I I'1C DG RTA�CNTAI (:l1PV CITY OF NEWPORY EACH IMPORTANT GENERAL TERMS AND CONDITIONS ON THE REVERSE SIDE ARE INCORPORATED HEREIN. is Anidas covered by this purchase Order or Contract must oonfovo to applicable Cal -OSHA Standards, and/or other appropriate laws, regulations, rules, and rode of Federal GovemmeM and the State of CalHomia. Show s a apparent item any retail sales tax, use lox or Federal tae applicable to this purchase. This order subject to Caliendo sales fax. All OUT -OF -STATE VENDORS: the CITY rig pry any selmYUSs tax on all purchases hipped from oulcl -eteU. All purchases and transportation charges are exempt from Federal excise W. NOTE: All purchases ere F.O.B. distribution unless otherwise dNMdzed. Charges for shipments are to be freight repaid and addtd to the invoice (shown as a separate Hem) where so authorized. Do not include Federal transportation tax. A Newport Beech auafnese Ileenae may be required to wnducl buelnesa In the CHY notr_N.IeTnoIC I I'1C DG RTA�CNTAI (:l1PV C -3a /s July 11, 1994 CITY COUNCIL AGENDA /n� ITEM NO. I "1 TO: CITY COUNCIL FROM: Public Works Dept.- Traffic Engineering In SUBJECT: TRAFFIC SIGNAL COMMUNICATIONS EQUIPMENT RECOMMENDATION Authorize staff to purchase traffic signal communication equipment from General DataComm, Inc. DISCUSSION The City began installing a high speed communication system several years ago as the backbone of its Wide Area Network (WAN). Additional equipment is needed to provide communications between the Traffic Signal Control System at City Hall and various traffic • signals throughout the City. Equipment will be installed at the existing communication hubs located at City Hall, the Corporation. Yard, Police Dept., and the new central library. The work also includes installing the hub to serve the Mariners branch library and the adjacent fire station. The cost of the equipment is $38,555 plus shipping. The installation will be performed by the vendor and Utilities Department staff. This work is part of the current Citywide Traffic Signal Project and will have eighty percent funding from OCTA and the remainder will come from currently budgeted Gas Tax funds. This equipment will save the City approixmately $15,000 each year by eliminating a large number of individual phone circuits. At the same time it will provide higher quality communications. General DataComm, Inc. is the vendor that has been used for the communication system and their's is the only equipment which is fully compatible with the existing WAN. City Council approval is requested for this sole source purchase. Ri hard M. Edmonston Traffic Engineer RME:kc WP5I:SIGCOMM.CC a • ,4vihorized to Publish Advertisements of all kinds including public notices by occree of 29, superior A-24of Orange 11, County, , California. Number A -6214, PROOF OF PUBLICATION STATE OF CALIFORNIA) ) SS. County of Orange ) I am a Citizen of the United States and a resident of the County aforesaid; I am over tine age of.eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the NEWPORT BEACH -COSTA JMESA DAILY PILOT, a newspaper of general circulation, printed and published in the City.of Costa Mesa, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published on the following dates: July 26, 1994 I declare, under penalty of perjury, that the I oregoing is true and correct. Executed on July 26 1 199 4 at Costa Mesa, California. Z Signature n PUBLIC NOTICE' CITY OF NEWPORT BEACN' nr..: PUBLIC WORKS DEPARTMENT/ . TRAFFIC ENGINEERING NOTICE OF INVITING BIDS until 1 on July 11 City Clerk When returning your bid, Please, mark the envelope: BID: SIGNAL EQUIPMENT DUE: 10:30 AM, August 10, 1994 For further information, call RICH EDMONSTON, TRAFFIC ENGINEER, at (714) 644 -3344. Published Newport Beach -Costa Mesa Daily Pilot July 26, 1994., T096 .