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Home My WebLink AboutC-3016 - Traffic Signal EquipmentSent: Monday, June 02, 1997 5:00 PM To: Butler, Irene Subject: RE: Traffic Signal Equipment For Master Monitoring /Coordinating Systems This contract has been completed. From: Butler, Irene To: Edmonston, Rich Subject: Traffic Signal Equipment For Master Monitoring /Coordinating Systems Date: Monday, June 02, 1997 3:54PM Currently, the Clerk's office is reviewing contract files to determine active /inactive status. Contract No. 3016 was approved by Council on 8/22/94 to award the purchase of equipment to Intersection Development Corporation in the amount of $222,303.03 with regard to monitoring of Caltrans signals and coordination with certain signals controlled by Costa Mesa and Irvine. The purchase is part of the City -wide Signal Project, which is 80% funded from OCTA funds. Please advise. Thanks! C - 30/6 August 22, 1994 CITY COUNCIL AGENDA ITEM NO. TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public WorkslTraffic Engineering SUBJECT: TRAFFIC SIGNAL EQUIPMENT PURCHASE APPRU`... RECOMMENDATION Award the purchase of this equipment to Intersection Development Corporation in the amount of $222,303.03 DISCUSSION • This equipment will be used to expand the capacity of the master monitoring and coordinating systems; allowing for monitoring of Caltrans signals, and coordination with certain signals controlled by Costa Mesa and Irvine. • Staff recommended a sole source purchase of this equipment to the City Council on July 11 , 1994. Council expressed concern over the lack of competitive bids for this equipment and directed staff to solicit bids. The Notice Inviting Bids was published and listed with several contractor publications. Bids were opened on August 10, 1994 and only one bid was received. The July 11, 1994 Council memo recommended a total expenditure of 8234,000. The current bid is 8222,303.03. This amount did not include sales tax or shipping for the majority of the equipment. Despite the Contractor's error in not including these items in his bid, he has indicated that he will stand by the bid as submitted. This purchase is part of the current City -wide Signal Project, which is receiving 80% funding from OCTA funds. The remainder is budgeted in the current Gas Tax account. F;(c Richard M. Edmonston Traffic Engineer RME:RG:bb WP51 :EQUIPMENT.CC PURCHASE ORDER / PAGE OF�VWPC)RB CITY OF NEWPORT BEACH • PURCHASE ORDER NUMBER Z \ � 3300 NEWPORT BOULEVARD 14849 u = P.O. BOX 1768 cb °oB„F NEWPORT BEACH, CALIFORNIA 92658 -8915 PHONE: (714) 644 -3118 JRCH. ORDER DATE DATE REQUIRED REQUISITION NO. I VENDOR NO. DESCRIPTION r ', �- 10/14 Z 94 NO 1 7327 T FIC SIGNAL UPGRADES VENDOR I D C TRACONEX /MULTISONICS 1511 E. ORANGETHORPE AVENUE UNIT "A„ FULLERTON. CA 92631 SHIP TO CITY OF NEWPORT BEACH TRAFFIC ENGINEERING 3300 NEWPORT BLVD. NEWPORT BEACH. CALIF. 92663 ATTN! .TIM RRAFILFR )NFIRM. BLANKET FINAL PAYMENTTERMS - fijE1GHT' „ 0 NO NE7' 30 DAYS F.O.B. DESTINATION .QUANTITY UNIT OF MEASURE COMMODITY CODE UNIT PRICE r - ` .EXTENSION PROVIDE TRAFFIC SIGNAL SYSTEM UPGRADE /EXPANSION PER CITY SPECIFICATIONS AND YOUR QUOTE DATED 9/24/94. TOTAL $128.009.95 1.00 550 -81- - 128.009.95 128,009.95 TRAFFIC CONTROLS AND EQUIPMENT. ELECTRIC PARTS AS DESCRIBED ABOVE SUBTOTAL 128.009.95 FREIGHT 0.00 TAX 0.00 PURCH.ASE.ORDER TOTAL 128.009.95 ORGANIZATION ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT 7181 P302181A 128.009.95 TOTAL PURCHASE ORDER 128.009.95 CE"ANCE. Arrested. of thi. order by zellerNane , will be by acknowledgement or by delivery in whole or in part of the items called for be,' under, ,! arnedting this order, the salloNandw eckr.wiad,.that he has mad and urea. to ell terms and conditions including those printed on the revers, BY e m this ConnactPurchev Order. me only terms and conditions that wil m applicable to the interpretation of Conran are those issued by the CITY OF NEWPORT BEACH of Newport Beech. IMPORTANT GENERAL TERMS AND CONDITIONS ON THE REVERSE SIDE ARE INCORPORATED HEREIN. • Articles covered by this Purchase Order or Contract must conform to applicable Cal -OSHA Standards, and/or other appropriate laws, regulations, miss, and code of Federal Govemment and the State of California. Show • separate item any retail sales tex, use but or Federal tax applicable to this purchase. This order subject to California sales tax. All OUT-OF-STATE VENDORS: the CITY will pay any ealealwe tea on all purchases Ipped from Dula} - stela. All purchases and transportal charges fire exempt from Federal excise tax. NOTE'. All purchases are F.O.B. destination unless otherwise auHwrized. Changes for shit' nnabi are to be freight tpaid and added to the invoice (stwwn as a separate item) where so authorized Do not include Federal transportation tmt. A Newport Beach businaos fleanea theyy be required to conduct business In the Cl nPV,IMATf1P'C / nPPAPTMFMTAI rPPV PURCHASE ORDER} PAGE ua�' CITY OF NEOPORT BEACH PURCHASE ORDER NUMBER 3300 NEWPORT BOULEVARD 14612 P.O. BOX 1768 NEWPORT BEACH, CALIFORNIA 92658 -8915 PHONE: (714) 644 -3118 JACK ORDER DATE I DATE REQUIRED I REQUISITION NO. VENDOR NO. DESCRIPTION F- 'LC- SLGNAL_ CONTROLLFR VENDOR I D C TRACONEX /MULTISONICS 1511 E. ORANGETHORPE AVENUE UNIT "A" . FULLERTON. C4 92631 SHIP TO CITY OF NEWPORT BEACH TRAFFIC ENGINEERING 3300 NEWPORT BLVD. NEWPORT BEACH. CALIF. 92663 )NFlRM.1 BLANKET I FINAL I PAYMENT TERMS I FREIGHT•F , . .. 11 QUANTITY I UNIT OF MEASURE I COMMODITY CODE I UNIT PRICE 1.: EXTENSION: - . 1.011 PROVIDE SIX TRAFFIC SIGNAL CONTROLLER CABINETS AND FOUR TRAFFIC SIGNAL CONTROLLERS COMPLETE PER YOUR QUOTE. DATED 6/29/94. TOTAL ATTN: MIKE DECKERD 550 -81- - 84,111.00 TRAFFIC SIGNAL CONTROLLERS AND CABINETS AS DESCRIBED ABOVE. SUBTOTAL FREIGHT TAX PURCHASE ORDER TOTAL $90.629.60 8 #.111.00 84.111.00 0.00 6.518.60 90.629.60 ORGANIZATION ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT 7181 P302181A 90.629.60 TOTAL PURCHASE ORDER 90.629.60 :EVfANCE. ACteptanov of mle Older by sellee4endof will be ny ar,noMeaaement or by Cal in whole Orin pan oft e home anoa loromeunao.. amepunp me o Sl her eell,'&.nder ea moo,hu 9es that he has read and aeraes to all Terms and Conehions indudinp those printed on the reverse BY c of ttisCOneetepomhese Order. The only terms and condblone that will be ap,almable 1. the imamromfon of this oommn.1. Ines. issued by be CITY OF NEWPORT BEACH Of Newpen Bede. IMPORTANT GENERAL TERMS AND CONDITIONS ON THE REVERSE SIDE ARE INCORPORATED HEREIN. I Andes covered by fled, PumLose Order or Contrast must ronforrn to applicabe Cal -OSHA Standards, 814mr other appropriate laws, regulations, fuIBA and code of Federal Govemmant and the State of California, Show a evaluate Mom any reran sales tax, use tax or Federal rat applicable to the purchase. This order subject to California sales tar. All OUT-OF-STATE VENDORS; the CITY vM pay any aalea(uee tai on all purchaaae Aped of oNal- state. All purchases and hansportalion charges are exempt from Fea l excise our NOTE: All purchases are F.O.B. destination unless otherwise authorized. Charges for shipments are to be freight Call! and added to rte invoice (shown as a separate item) where so a WtonSed. Do not include Federal transportalion W. A Nowpol Beach bualneee Ilcanb me be required to coMuct bualneas In the C (IRIr INA76R'S / nFPARTMFNTAI. COPY • • 0 0 TO: CITY COUNCIL FROM: Public Works Dept.- Traffic Engineering SUBJECT: SIGNAL CONTROL SYSTEM UPGRADE RECOMMENDATION C -3oi6 July 11, 1994 CITY COUNCIL AGENDA ITEM NO. � D Authorize staff to purchase an upgraded Traffic Signal Control System and seven signal control cabinets from IDC Traconex(Multisonics. DISCUSSION An upgraded Traffic Signal Control System is required for the current expansion and enhancement of the City's Traffic Signal System. Additional intersections will be added that will allow staff to monitor signals and coordinate them where appropriate. The present system has a 32 intersection capacity and the new system will be able to handle up to 96 signals. The proposed system will allow staff to monitor Caltrans signals and will also provide for coordination between signals controlled by the Cities of Costa Mesa and Irvine. These are important capabilities for improved traffic flow and early detection of traffic signal malfunctions. This purchase is part of the current City -wide Signal Project which is receiving 80% funding from OCTA competitive funds. The remaining funds are programmed with current Gas Tax revenues. The Traffic Signal Control System Upgrade will cost $139,000 and the new traffic signal cabinets will cost $95,000. The Control System will be installed by the vendor and the new cabinets will be installed by a contractor as part of the work, the Council authorized staff to seek bids for on June 27, 1994. All work is expected to be completed by February 1995. 0 0 Section 1110 of the City Charter provides that the City Council, with five affirmative votes, may purchase materials without a competitive bid. IDC Traconex /Multisonics is the only company which manufactures equipment which is fully compatible with our existing signal equipment. Thus if bids were solicited, only one would be received. • �Pa'td�. �nOn4�--- Richard M. Edmonston Traffic Engineer RME:kc WP5I:TSIGNAL.CC • Authorized to Publish Advertisements of all kinds including public notices by Decree of the Superior oust of orange r 17, County, California. Number A -6214, S tuber PROOF OF PUBLICATION STATE OF CALIFORNIA) ) Ss. County of Orange ) I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of.eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the NEWPORT BEACH -COSTA MESA DAILY PILOT, a newspaper of general circulation, printed and published in the City , of Costa Mesa, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published on the following dates: July 26, 1994 I declare, under penalty of perjury, that the I oregoing is true and correct. Executed on July 26 199 4 at Costa Mesa, California. Signature PUBLIC NOTICE NEWPORT BEACH PUBLIC WORKS DEPARTMENT/ TRAFFIC ENGINEERING NOTICE OF INVITING BIDS iealed bids may be re- red at the office of the on such 1. TRAFFIC SIGNAL CON- TROLLERS AND CABINETS 2. TRAFFIC SIGNAL SYS- TEM UPGRADE /EXPAN- SION Approved by the City Council on July 11, 1994 Wanda E. Reggio, City Clerk When returning your bid, please, mark the envelope: BID: SIGNAL EQUIPMENT DUE: 10:00 AM, August 10, 1994 For further Information, call RICH EDMONSTON, TRAFFIC ENGINEER, at (714) 644 -3344. Published Newport Beach -Costa Mesa Daily Pilot July 26, 1994. T097