HomeMy WebLinkAboutC-7765-2 - MOA for Sharing of Emergency Management ResourcesMEMORANDUM OF AGREEMENT BY AND BETWEEN CITY OF IRVINE,
CITY OF LAGUNA BEACH, CITY OF NEWPORT BEACH, AND THE
REGENTS OF THE UNIVERSITY OF CALIFORNIA FOR SHARING OF
EMERGENCY MANAGEMENT RESOURCES
THIS MEMORANDUM OF AGREEMENT ("MOX) is made and entered into this
day of Dec.. emi3e4 , 2023, by and between the CITY OF
IRVINE, the CITY OF LAGUNA BEACH, the CITY OF NEWPORT BEACH, and the
REGENTS OF THE UNIVERSITY OF CALIFORNIA on behalf of its IRVINE CAMPUS
("UCI"), hereinafter collectively referred as the PARTIES.
Article I. Purpose
The purpose of this MOA is to outline a cooperative relationship between the PARTIES
for sharing of emergency management personnel, facilities, operational functions, and
technology during significant events.
Article II. Background
Each of the PARTIES has a threat and hazard landscape that may create or exacerbate
multiple catastrophic scenarios and which could potentially regrrin—e the need for
emergency management support from each other. The PARTIES will augment existing
emergency plans to include a detailed procedure for the activation and effectuation of this
MOA.
In November 2018, the Woolsey Fire started, which forced the City of Malibu to relocate
their Emergency Operations Center ("EOC"), request mutual aid EOC personnel, and
utilize facilities outside of its city.
In July 2019, the CITY OF LAGUNA BEACH released a Wildfire Mitigation and Fire Safety
Subcommittee report, which observed that due to the extreme fire threat, the CITY OF
LAGUNA BEACH has not identified a functional alternate EOC situated outside of the
city. The CITY OF IRVINE, the CITY OF NEWPORT BEACH and UCI agree that the CITY
OF LAGUNA BEACH requires an alternate EOC to ensure essential public safety
functions are carried out reliably under all circumstances during an emergency or
disaster. Additionally, the PARTIES agree that during disasters, having redundant
emergency management personnel, facilities, operational functions, and technology is
extremely important and necessary.
On November 12, 2019, the CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the
CITY OF NEWPORT BEACH entered into a Memorandum of Understanding for purpose
Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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of sharing of emergency management personnel facilities, operational functions, and
technology during significant events. Upon the execution of this MOA by the PARTIES,
the CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT
BEACH agree to terminate the MOA previously entered into on November 12, 2019.
Article III. Term and Termination
This MOA shall become effective on the final date of approval by the PARTIES, and the
execution hereof by their respective authorized leadership, and shall remain in effect until
terminated. This MOA may be terminated at any time, for any reason or without reason,
upon written notice from any party to the others.
Article IV. Authorities
The PARTIES are each authorized to provide for the organization, mobilization,
coordination and direction of disaster response services, both public and private, during
a disaster. Such authority is granted by the California Emergency Services Act, the State
of California Emergency Plan, the State of California Master Mutual Aid Plan, the County
of Orange and Orange County Operational Area Emergency Operations Plan, the Orange
County Operational Area Agreement, and the Emergency Operations Plans for the
PARTIES.
Article V. Areas of Agreement and Methods of Cooperation
In order to establish a cooperative relationship between the PARTIES to share
emergency management personnel, facilities, operational functions, and technology, the
PARTIES agree to the following roles and responsibilities:
A. Allow 24-hour a day temporary use of a suitable, available facility for 10-14 days
to operate as an alternate EOC until the primary EOC can be used, the threat is
mitigated, or a permanent alternate EOC is established. Possible locations include
the host parry's EOC, conference rooms or any other suitable space as determined
by the host party's staff. It is understood by all PARTIES that this agreement is
based on availability of suitable space at the time of the request and its continued
availability for the anticipated duration of its use. Certain circumstances may
impact facility availability, including but not limited to an emergency requiring a
party to activate its EOC, as well as normal day-to-day operations and pre -
scheduled events.
B. Allow use of the party's designated rooms, office space, tables and chairs, and
suitable parking area. Provide computers, phones and Wi-Fi access if such access
is available and not otherwise obligated. The host party shall be empowered to
designate any areas as "off-limits."
Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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C. Allow 24-hour a day temporary use of the party -designated shelter, for 10-14 days
to shelter the impacted/evacuated population. It is understood by all parties that
this agreement is based on availability of suitable space at the time the request
and its continued availability forthe anticipated duration of its use. Shelter locations
can be populated by all PARTIES' community members at the same time.
D. Serve as a redundant emergency Alert and Warning point of contact which will
have authority, upon request, to send emergency Alert and Warning messages on
the other PARTIES' behalf. These systems include: Alert OC, Wireless Emergency
Alerts, and Outdoor Warning Systems.
E. The CITY OF IRVINE, when its EOC is not activated or impacted, will provide up
to 80 total hours of support specific to emergency management from the
Emergency Management Administrator to the CITY OF LAGUNA BEACH, the
CITY OF NEWPORT BEACH, and/or UCI during an EOC activation.
F. The CITY OF LAGUNA BEACH, when its EOC is not activated or impacted, will
provide up to 80 total hours of support specific to emergency management from
the Emergency Operations Coordinator to the CITY OF IRVINE, the CITY OF
NEWPORT BEACH, and/or UCI during an EOC activation.
G. The CITY OF NEWPORT BEACH, when its EOC is not activated or impacted, will
provide up to 80 total hours of support specific to emergency management from
the Emergency Services Coordinator to the CITY OF IRVINE, the CITY OF
LAGUNA BEACH, and/or UCI during an EOC activation.
H. UCI, when its EOC is not activated or impacted, will provide up to 80 total hours of
support specific to emergency management from the Emergency Management
Administrator to the CITY OF LAGUNA BEACH, the CITY OF NEWPORT BEACH,
and/or CITY OF IRVINE during an EOC activation.
I. Pre -designate contacts. (see Attachment A)
J. Participate in periodic emergency drills implementing this MOA, at a date and time
agreed upon by all PARTIES.
Article VI. Indemnification and Insurance
A. Each of the PARTIES shall maintain Workers' Compensation Insurance, statutory
limits, and Employer's Liability Insurance with limits of at least One Million Dollars
and 00/100 ($1,000,000) each accident for bodily injury by accident and each
employee for bodily injury by disease in accordance with the laws of the State of
California, Section 3700 of the Labor Code. Each party shall issue a waiver of
subrogation endorsement in favor of the other parties to this MOA, which names
such other parties, their governing body or councils, boards and commissions,
officers, agents, volunteers and employees.
B. Each party shall indemnify, defend, and hold the other PARTIES, their officers,
officials, agents, employees, and volunteers harmless from any and all claims,
injuries, damages, loss, or suits, including attorney's fees, costs, and expenses,
Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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arising out of the acts, errors, or omissions of the indemnifying party, its officers,
officials, employees, agents, and volunteers in the performance of its obligations
under this MOA, except to the extent the injuries or damages are caused by the
willful acts or omissions of the indemnified party.
Article VII. Miscellaneous Provisions
A. Amendments. This MOA may be modified or amended only by a written document
duly executed by all parties hereto.
B. No Attorneys' Fees. In the event of any dispute or legal action arising under this
MOA, the prevailing party shall not be entitled to attorneys' fees.
C. Notices. All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this MOA shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the
third business day after the deposit thereof in the United States mail, postage
prepaid, first-class mail, addressed as set forth in Attachment A hereto.
D. Counterparts. This MOA may be executed in counterparts, each of which shall be
deemed an original and all of which together shall constitute one (1) and the same
instrument.
[SIGNATURES ON NEXT PAGE]
Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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IN WITNESS WHEREOF, the PARTIES have executed this Memorandum of Agreement
as of the dates set forth below.
CITY OF IRVINE
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THE REGENTS OF THE UNIVERSITY
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IRVINE CAMPUS (UCI)
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Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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CITY OF NEWPORT BEACH ATTEST:
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Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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ATTACHMENT A
Party Contact Information and Primary Points of Contact
The primary points of contact in each party will be responsible for the implementation of
the MOA in their respective party, coordinating activities between parties, and responding
to questions regarding this MOA. In the event that the primary point of contact is no
longer able to serve, a new contact will be designated and the other parties provided
written notice of the change. When Attachment A is updated in writing, the revised
Attachment A shall be inserted into this MOA and the MOA does not need to be signed
again.
Relationship Manager Contact
The Relationship Manager is the person that works with the partner organization in
developing and executing the MCA.
City
of Irvine Police Department
Contact
Michael Kent
Title
Chief of Police
Office Phone
949 724-7101
Mobile Phone
949 293-5335
E-mail
mkent cit ofirvine.or
Cityof Laguna Beach Fire Department
Contact
Niko Kin
Title
Fire Chief
Office Phone
949 497-0700
Mobile Phone
949 677-0338
E-mail
Ifarinella@laqunabeachcitV.net
Cit of
Newport Beach Police Department
Contact
Joe Cartwright
Title
Chief of Police
Office Phone
949 644-3701
Mobile Phone
949 273-9682
E-mail
JCartwri ht nb d.or
UCI Police Department
Contact
Elizabeth Griffin
Title
Chief of Police
Office Phone
949 824-7797
Mobile Phone
949 501-0107 949 246-8393
E-mail
liz. riffin uci.edu
Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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Operational Contact
The Operational Contact is the person each organization will call to initiate the disaster
response activities as defined in the MOA.
Cityof Irvine Emergency
Management
Contact
Bobby
Simmons
Title
Emergency Management
Administrator
Office Phone
949
724-7235
Mobile Phone
530
210-9091
E-mail
rsimmons
cit ofirvine.or
City of Laguna
Beach Emergency Management
Contact
Brendan Manning
Title
Emergency Operations Coordinator
Office Phone
949 497-0350
Mobile Phone
949 615-2731
E-mail
bmanning@laqunabeachcity.net
City of Newport Beach Emergency Management
Contact
Katie Ein
Title
Emergency Services Coordinator
Office Phone
949 644-3670
Mobile Phone
949 795-9782
E-mail
keing@nbpd.org
UCI
Emergency Management
Contact
Randy St ner
Title
Director of Emergency Management
Office Phone
949 824-7147
Mobile Phone
949 236-9682
E-mail
rst ner uci.edu
Memorandum of Agreement: City of Irvine, City of Laguna Beach, City of Newport Beach, and UCI
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