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HomeMy WebLinkAboutC-3084 - Balboa Peninsula Planning Study} n U TO: FROM J AGENDA ITEM NO. CITY OF NEWPORT BEACH Office of the City Manager March, 5, 1996 Honorable Mayor and Members of the City Kevin J. Murphy, City Manager � By Patricia L. Temple, Acting Planning Directo Q SUBJECT: CONSULTANT AGREEMENT - URBAN DESIGN CAMP I Approve subject agreement and scope of services for the Balboa Peninsula Planning Study. BACKGROUND At the February 26th City Council meeting staff was directed to return with • an agreement for consultant services for the Balboa Peninsula Planning Study recommended to the City Council by the Balboa Peninsula Planning Advisory Committee (BPPAC). Staff has met with Mr. Tim Collins of the Committee, and, based upon committee recommendations, has met with Mr. Jack Camp of the firm Urban Design Camp to finalize a scope of services. It should be noted that the committee received and reviewed three other proposals (from The Planning Center, Forma, and Phillips, Brandt, Reddick). DISCUSSION Attached is a consultant agreement and scope of services for the Balboa Peninsula Planning Study. It outlines a three phase scope, including Research and Data Collection, Planning Workshops, and Concept Alternatives. This work is to be done for a contract amount of $30,000. The scope of services also outlines a fourth Implementation phase, which is not proposed for authorization or funding at this time. Also attached is the October 11, 1995 statement of the revised Balboa Peninsula Planning Policy Recommendations of the BPPAC. The Assistant to the City Manager has reviewed the funds available for Professional and Technical Services in this year's budget, and believes that . the funds for this program can be made available through delaying or r reducing other programs anticipated for this budget. Therefore, this project • will be funded through the Professional and Technical Services account of the City Manager's Office. RECOMMENDATION Authorize the City Manager to enter into a Consultant Agreement with the firm of Urban Design Camp for the Balboa Peninsula Planning Study. 0 n f� 1, I MASTER Pi,ANNING 'JR8AN 0ES16N March 5, 1996 Mr. Kevin j. Murphy City Manager City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 -8915 Reference: Balboa Peninsula Planning Study Dear Kevin: Thank you for providing Urban Design Camp an opportunity to work with the the City and the Planning Advisory Committee in the formulation of the planning objectives and concepts. • The City is in need of not only a vision and development concepts for the entire peninsula but in need of short term objectives and a critique of the development activities of each district. The level of detailed studies for the Central Balboa area can serve as a model for the remaining districts of the peninsula, Although this study will not be able to go into as much detail as the Central Balboa studies, the same approach and methodologies will be employed. At the conclusion of the study the City will have an idea of what type of projects and design could make economic, functional and aesthetic sense, on both a short and long term basis. Again, thank you for inviting us to participate. We look forward to working with you and the Planning Advisory Committee on this project. Sincerely, Camp President Enclosure n LJ C4-v--r 1401 QUAIL STREET, SUITE 100 NEWPORT BEACH, CA 92660 TEL (714) 633.9193 FAX (714) 833-3098 L� 0 n U PROJECT APPROACH Balboa Peninsula Planning Study Urban Design Camp has been invited to work with City staff and the Planning Advisory Committee to develop an understanding and appreciation for what can be done to enhance the Balboa Peninsula. Our approach will be to work closely with City staff and representatives of the Balboa Peninsula Planning Advisory Committee to develop both short term and long term recommendations. The project will start with the typical data collection of all previous reports and studies. The next task will take a more unique approach to information gathering. With the authorization of the City Council, we propose to conduct a series of planning workshops with representatives from the four planning districts which comprise the Balboa Peninsula (Lido - Civic Center, McFadden Square, Cannery Village and Central Balboa). Concurrently the . Consultant Team will conduct a site analysis to discover planning opportunities and constraints unique to each District. The study will review not only the City's past studies and plans but also review and compare the existing design standards and zoning regulations. The intent is to discover what it will take to bring about change in the Peninsula's various Districts. We need to review in detail the regulations for signing, parking, landscaping, floor area ratios, setbacks, etc, We need to find out what past recommendations have not been implemented. This question needs to be addressed before we create yet another plan which for whatever reason is not implementable. Once these questions are answered then the graphic ideas and recommendations can be prepared and new regulations proposed. This Peninsula wide planning effort is a great opportunity to discover the unique components of each District and create a vision which reinforces the positive features and mitigates the negative aspects. This vision once approved can be implemented with new design standards and zoning regulations unique to each District. Unique components of the public improvements should also be explored, including street widths, sidewalk size, parkway and median treatments. Public Improvement projects can then be designed to establish District themes which are reinforced with new private development. • • 0 0 These conceptual development plans with alternatives will be presented to the City staff and other committes and interested individuals. A summary report will include a complete analysis of issues affecting the various Districts and the alternative concepts prepared for each District; with both short term and longterm recommendations identified. The report will also include suggested catalyst projects and their related impacts from the City's other commercial areas such as Mariner's Mile, Newport Center and Corona del Mar. We feel these changes to our proposal are responsive to the Peninsula's needs and will provide the City and the Planning Advisory Committee with a clear understanding of their role as overall coordinators. This study is intended to be a professional critique of all planning efforts conducted to date and conclude with clear direction for guiding and establishing future commercial development projects. • SCOPE Of SERVICES The following Scope of Services outlines the purpose, methodology, and products involved in several major task areas, as we understand them at this time. PHASE 1 RESEARCH / DATA COLLECTION / ANALYSIS Task 1.1 Project Coordination Meeting with Balboa Peninsula Planning Advisory Committee Objective: To finalize the scope of work and study schedule. To establish District boundaries. Also define residential and commercial boundaries. Activity: Attend committee meeting to outline the objectives and establish a final scope of work and schedule. Identify individuals to be recommended to the City Council in each selected District of the Peninsuia as project advisors. Product: Memorandum of meeting with final outline of the consultants' scope of work. Time Frame: Week one, 4 hours, team members two. Task 1.2 Research Objective: To gather all the information available in order to identify issues, opportunities and constraints. Activity: Identify policies and goals of the City's General Plan and Zoning Ordinance as they relate to the study. Review existing documentation such as but not limited to (Regional Urban Design Assistance Team studies, marketing, traffic circulation studies, financial reports, etc.). Product: Memorandum summarizing findings. Time Frame: Week .two, 8 hours, team members one. Task 1.3 Data Collection Activity: Conduct site reconnaissance and take photographs on -site and off -site for reference and presentations. Prepare a preliminary site evaluation including a visual resource analysis of site. Product: Memorandum summarizing findings. 1- • • • SCOPE OF SERVICES Time Frame: Week three, 8 hours, team members one. Task 1.4 Opportunities and Constraints Analysis 0 Activity: Inventory and analyze information reviewed in Task 1.2 and address findings. Prepare a report and provide graphic presentations of opportunities and constraints of the various Districts and overall Peninsula. Product: Memorandum summarizing findings with report and maps. Time Frame: Week four, 8 hours, team members two. PHASE 2 PLANNING WORKSHOPS Task 2.1 District Workshops Objective: To work with small District groups of concerned and informed community leaders and stakeholders to determine community issues and develop possible strategies. Activity: Conduct creative planning sessions to explore options and to brainstorm creative concepts for each District. Meet with District representatives to identify issues, objectives, and opportunities. Four meetings total - one for each District. The workshop participants will be recommended by the Balboa Peninsula Planning Advisory Committee and approved by the City Council. Product: Report summarizing each District meeting Time Frame: Week four - eight, 30 hours, team members two. PHASE3 CONCEPT ALTERNATIVES Task 3.1 Develop Conceptual Plan Alternatives Objective: Consultant Tearn will identify alternative development programs based on the information gathered. Activity: Preparation of one conceptual development plan with sketch alternatives for each District and an overall Peninsula concept plan based on the _2. SCOPE OF SERVICES • opportunities and constraints, identified in Task 1.3, researched in Task 1.2 and recognized in the planning workshops of Task 2.1. Test the viability of the various options with respect to implementation feasibility by analyzing the concepts with respect to marketability, financial feasibility, access, traffic, neighborhood compatibility, etc. Product: One conceptual plan per District and one overall peninsula concept plan; with support materials and exhibits. Time Frame: Week eight -twelve, 32 hours, team members two. Task 3.2 Conceptual Plan Presentation Objective: To review conceptual plans and alternatives for each District and the overall Peninsula plan with City staff and the Planning Advisory Committee. Activity: Conduct a meeting with the Balboa Peninsula Planning Advisory Committee, City officials, staff and interested parties to present the District Plan • Alternatives. Product: Memorandum summarizing meeting. Time Frame: Week Thirteen, 12 hours, team members two. Task 3.3 Summary Report Objective: To identify and document the issues, opportunities and objectives for the four Districts of the Balboa Peninsula. Activity: To recommend short and long term actions for improvements to each District of the Balboa Peninsula. Identify potential projects by District where warranted. Propose changes to the City's existing regulations (zoning codes and development standards) in order to facilitate the identified recommendations. Product: Written summary with final conceptual plan and graphic presentation materials. Time Frame: Week Fifteen, 20 hours, team members two. in • • SCOPE OF SERVICES 0 • OPTION: This phase will only be done if the City and/or the Balboa Peninsula Planning Advisory Committee deem it necessary - not a part of this contract. PHASE 4 PLAN IMPLEMENTATION Task 4.1 Prepare Final Documentation with Master Plan Objective: To make specific recommendations for the Balboa Penninsula which can make positive changes for the betterment of the entire City. Activity: Prepare a final documentation along with a master plan identifying conclusions and recommendations for implementation strategy. Product: Final report with final 'Balboa Peninsula Concept Development Plan ". -4- t\ COST • Urban Design Camp proposes the Scope of Services be provided on a time and materials basis with the fees not to exceed the following figures unless authorized by the Client. Reimbursable expenses are additional and shall be billed at 1.1 times the cost to Urban Design Camp. If requested and authorized by Client, additional services shall be on a contract by contract basis. This is an estimated breakdown of the costs: PHASE 1 RESEARCH /DATA COLLECTION /ANALYSIS UDC Week: One - Four Total: $5,000 PHASE 2 PLANNING WORKSHOPS UDC Week: Four - Eight Total: $7,500 PHASE 3 CONCEPT ALTERNATIVES UDC Week: Eight - Fifteen Total: $16,000 Total Cost: Consultant Fees $28,500 Anticipated Printing/Expenses 1.500 $30,000 NOTE: Sub- consultants maybe necessary to test alternative concepts. T his figure does not include any sub - consultant costs. The retention of my sub - consultants not covered by this contract is subject to City approval. Consultants available to assist Urban Design Camp on this project at our cost are: • Linda S. Congleton & Associates - Marketing Feasibility • Unccott Law R rrrPpmpan - Transportation Planning & Traffic Engineering • Robert Bein, William Frost & Associates - Civil Engineering 0 `_ 0 I 11/ ' i • • BALBOA PENINSULA PLANNING ADVISORY COMMITTEE BALBOA PENINSULA PLANNING POLICY RECOMMENDATIONS (Revised October 11, 1995) DESIGNATE BALBOA PENINSULA AS A SPECIAL PLANNING DISTRICT. DEVELOP A PLAN FOR COMMERCIAL PLANNING AND RESIDENTIAL POLICY ELEMENTS THAT MEETS BOTH TRANSITIONAL AND LONG- TERM OBJECTIVES. POLICY CONSIDERATIONS NECESSARY TO ESTABLISH POSITIVE CHANGES. 1. Balboa Peninsula - Sense of Place: Provide specific plans that will create a mission and sense of place to differentiate unique roles of the four principal commercial areas: • Lido - Civic Center • McFadden Square • Cannery Village • Central Balboa 2. Mission Statement: Adhere to mission statement for a quality community which would include: • Enhance and expand residential element. • Consolidate and redevelop concentrated quality commercial elements. • Enhance landscape and streetscape for residential and commercial elements. i • Consider Redevelopment Agency and comprehensive Redevelopment Area plans. • Revise planning and zoning ordinances to provide incentives for both transitional and long term plan objectives. • 1 3. Residential Comoatibility: • Encourage resident - compatible commercial - retail uses. 4. Strategy for Attracting Quality Visitors: • Encourage uses that attract visitors who make a positive economic and social contribution. • Discourage uses that attract visitors who make a ne a iv economic and /or social contribution. • Focus on key historical and cultural sites that provide greatest improvement potential. 5. Crime and Security: • Reduce and control quality of on and off sale liquor license establishments. • Consider limitations and restrictions on liquor stores, bars and theater - nightclubs. • Increase patrol levels. • Consider highly visible police substation at or near Central • Balboa. 6. Parking Management Plan: Establish and implement a Peninsula Parking Management Plan that: • Restrict visitor parking in residential areas. • Gives resident users priority privileges. • Allocates financial burdens to high impact users which adversely impact residential and commercial - retail businesses and which provide little or no economic benefit to City. -2- • • • • Prohibits credit for remote parking facilities in entitlement process without appropriate mitigation (i.e., provision for • shuttle or transportation services). • Reduce dependency for vehicular access and parking. Encourage pedestrian access. 7. Open Bay Front: • Open bay front in Central Balboa and selected key areas for visiting yacht facilities to provide access by bay and bring tourists to area by water. • Establish Bay Management Plan to enhance service and control for yachting, recreational and resident users. • Discourage negative influences and uses that interfere with stated objectives. a. Quality Hospitality: • Establish Bed and Breakfast zones • Establish key sites and incentives for quality lodging and • hospitality facilities n • Vigorously enforce short term lodging ordinance and establish minimum hospitality quality standards as a condition to permitting short term rentals. 9. Maintenance and Code Enforcement: Increase code enforcement and establish a maintenance ordinance to address deferred and declining commercial and residential elements. 10. New Sign Ordinance: Establish a comprehensive sign ordinance for the Peninsula Villages. 11. Traffic Circulation: Develop a new traffic circulation plan which recognizes: • The necessity for a new circulation plan at McFadden Square. -3- • Peninsula capacity limitations and residents' necessity for reasonable ingress, egress and compatible commercial - retail elements. 12. O000rtunities: Maximize opportunities and existing economic strengths. Key examples: • The Bay as an amenity. • Marine sales and service industry. • Visiting yachting and regatta participants. • 15th Street Marina, hospitality, lodging and yachting center potential. 13. Transfer Traffic and Parking Impacts: Transfer high traffic and parking impact uses off Peninsula. 14. Community Issues Management: Institute a community issues management strategy to clearly understand the community issues and develop support for key elements of the plan. Prioritize the key catalysts that stand for quality change. Coordinate planning program with Economic Development Program. 15, Transitional Interim Measures: City Council must be willing to invoke urgent transitional ordinances and zoning controls designed to: • Prevent addition of commercial uses that are inconsistent with stated objectives. • Control expansion or transfer of existing undesirable uses. • Proactively seek desirable uses for strategic sites. • Control existing enforcement costs. • Demonstrate to community at large that City is committed to change. (BPPACPLN.REQ -4- 0 CONSULTANT AGREEMENT THIS AGREEMENT, entered into this o"7J day of JCM-C -- 1996, by and between CITY OF NEWPORT BEACH a Municipal Corporation (hereinafter referred to as "City "), and Urban Design Camp, Jack Camp, President, 1401 Quail Street, Suite 100, Newport Beach, California, 92660 (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City. B. The principal member of Consultant is Jack Camp. C. City desires to engage Consultant to perform services described in attached scope of work to assist City and the Balboa Peninsula Planning Advisory Committee in the formulation of planning objectives and concept plans. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The Term of this Agreement shall commence on the day written above and shall terminate upon completion of the scope of work set forth in the May 15, 1996 Project Outline attached hereto as Exhibit "A. 2. SERVICES TO BE PERFORMED Consultant shall perform the tasks set forth in Exhibit "A" -1- 0 0 3. COMPENSATION TO CONSULTANT Consultant shall be compensated at the rates set forth in Exhibit A. Billings for services performed pursuant to this Agreement shall not exceed $30,000.00, including expenses. All work shall be done by Consultant and shall not be subcontracted to others without the Ctiy's written authorization. Total costs, including any authorized sub - consultants shall not exceed $30,000 without an amendment to this Agreement. 4. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of the City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. 5. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the project. 6. TIME OF PERFORMANCE The task to be performed by Consultant under and pursuant to this Agreement shall be completed within the time periods provided in Exhibit "A." 7. CITY POLICY Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator, who shall be the City's Planning Director in advance of all critical decision points in order to ensure that the project proceeds in a manner consistent with City goals and policies. 8. To the extent any provisions of this Agreement conflict with Exhibit A, the provisions of this Agreement shall prevail. 1WZ rrt VASTER PLANNING .'BAN DESIGN Balboa Peninsula Planning Study Ne%%port Beach, California Project Outline May 15, 1996 Prepared by Urban Design Camp Goal: To develop vvit`: residents, businesses and city staff short and long term strategies For the enhancement of the Balboa Peninsula. To recommend project and design opportunities that are aesthetic, functional, economically feasible, marketable, and implementable. Scope of Services: May 1 - May 31 Phase One - Research /Data Collection /Analysis (Four weeks) • Meet with representatives of the city staff and the Balboa Peninsula Planning Advisory Committee • Project orientation meeting/Selection of district spokesperson Meeting 1 -:Nay 15 • Conduct site reconnaissance and prepare a visual resource analysis. • Gather all ir:ormation available to identify a variety of issues, opportunities and constraints. • Identify four specific district boundaries and select individuals as district representatives. • Produce a memorandum summarizing findings. 1401 QUAIL STREET, SUITE 100 NEWP`= EE °CH CA 02660 Tft17141833.914' FAA 71413_?. _�_ 0 0 May 15 - June 30 Phase Two -Planning Workshops (Six weeks) • Conduct the first district planning workshop. The consultant will briefly explain the workshop process to each district group individually. Each district group will then proceed on their own to identify and document both positive and negative community issues along with improvement recommendations on a Peninsula wide and specific district basis. The issues identified in this workshop will be the basis for the second workshop. Anticipated four hour meeting minimum. Meeting to be scheduled by each district group individually. Meeting 2 - May 16 - 29 - Date to be set Conduct the second district planning workshop with each district group along with the consultant and City staff to review and clarify all the community issues developed in the First planning workshop. The intent is to develop a district group consensus of each issue and possible improvement recommendations. Anticipated six hour meeting minimum. Meeting to be scheduled by each district group individually. Meeting 3 - May 30 - June 13 - Date to be set • Consultant to summarize the findings from the workshops. June 30 - Aug. 5 Phase Three - Concept Alternatives (Five weeks) • Analyze and compare the reports developed for the individual districts with the research on opportunities and constraints. • Prepare a preliminary plan with a series of recommendations and strategies to accommodate the mutually agreed upon objectives and solutions. • Second round of group district meetings. T ^.is will allow each district to separately explore options and Erainstorm creative concepts unique to each district, developed by the consultant. Meeting 4 - July 15 - July 22 - Date to be set • Prepare summary reports for each district that identify the issues, define the objectives and recommend solutions and opportunities. • Format the issues and areas of potential comlicts within the districts and the Peninsula. Develop strategies for resolving these conflicts. • Prepare conceptual strategy for the implernentation of specific tasks and projects in each district. • General meeting of review for the conceptual plan with all district participants. Meeting 5 - August 5 • IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. ATTEST: } r g� CITY CLERK APPROVED AS TO FORM: CITY OF NEWPORT BEACH A Municipal Corporation By: � CONSULTANT -3- wb \agr \camp.agt • • Aug. 5 - Sept. 9 Phase Four - Plan Development and Presentation (Five weeks) Aug. 6 - Sept. 8 Prepare a final conceptual plan for the entire Balboa Peninsula with specific recommendation for each district. • Develop a process for periodic review and development of alternative actions in response to changes in the community. September 9 • Final presentation to City Council and the public Note: Five months total project. COST 0 0 Urban Design Camp proposes the Scope of Services be provided on a time and materials basis with the fees not to exceed the following figures unless authorized by the Client. Reimbursable expenses are additional and shall be billed at 1.1 times the cost to Urban Design Camp. If requested and authorized by Client, additional services shall be on a contract by contract basis. This is an estimated breakdown of the costs: PHASE 1 RESEARCH /DATA COLLECTION /ANALYSIS UDC Week: One - Four Total: $5,000 PHASE 2 PLANNING WORKSHOPS UDC Week: Four - Eight Total: $7,500 PHASE 3 CONCEPT ALTERNATIVES UDC "leek: Eight - Fifteen Total: $16,000 Total Cost: Consultant Fees $26,500 Anticipated Printing/Expenses SO $30,000 NOTE: Sub - consultants may be necessary to test alternative concepts. This figure does not include any sub - consultant costs. The retention of my sub- consultants not covered by this contract is subject to City approval. Consultants available to assist Urban Design Camp on this project at our cost are: • Linda S. Congleton & Associates - Marketing Feasibility • Unccott Law & r:rppncpan - Transportation Planning & Traffic Engineering Robert Bein, William Frost & Associates - Civil Engineering 0 0 CONSULTANT AGREEMENT THIS AGREEMENT, entered into this �t, day of - ro /,t?c , 19 by and between CITY OF NEWPORT BEACH a Municipal Corporation (hereinafter referred to as "City "), and Urban Design Camp, Jack Camp, President, 1401 Quail Street, Suite 100, Newport Beach, California, 92660 (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City. B. The principal member of Consultant is Jack Camp. C. City desires to engage Consultant to perform services described in attached scope of work to assist City and the Balboa Peninsula Planning Advisory Committee in the formulation of planning objectives and concept plans. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The Term of this Agreement shall commence on the day written above and shall terminate upon completion of the scope of work set forth in the March 5, 1996 proposal of Consultant attached hereto as Exhibit "A. ". 2. SERVICES TO BE PERFORMED Consultant shall perform the tasks set forth in Exhibit "All 3. COMPENSATION TO CONSULTANT Consultant shall be compensated at the rates set forth in Exhibit A. Billings for services performed pursuant to this Agreement, shall not exceed $30,000.00. 4. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of the City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. -1- t� _ ----------------------- .� �. 5. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the project. 6. TIME OF PERFORMANCE The task to be performed by Consultant under and pursuant to this Agreement shall be completed within the time periods provided in Exhibit "A." 7. CITY POLICY Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator, who shall be the City's Acting Planning Director in advance of all critical decision points in order to ensure that the project proceeds in a manner consistent with City goals and policies. 8. To the extent any provisions of this Agreement conflict with Exhibit A, the provisions of this Agreement shall prevail. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. ATTEST: CITY CLERK APPROVED AS TO FORM: CITY OF NEWPORT BEACH A Municipal Corporation i CONSULTANT dm wb \agr \camp.agt