HomeMy WebLinkAboutC-3260 - Planning and Coordination Agreement (Disaster Locations)AGREEMENT BETWEEN
THE CITY OF NEWPORT BEACH
AND
THE ORANGE COUNTY CHAPTER AMERICAN RED CROSS
This Planning and Coordination Agr ement (hereinafter referred to as "AGREEMENT ") made
and entered into this RO "day of _AE�Ljf 1999 by and between the City of Newport Beach, a
Municipal corporation (Fereinafter refdrred to as "CITY "), and The Orange County Chapter of The
American Red Cross (hereinafter referred to as "RED CROSS '), is made with reference to the
following facts:
RECITALS
1. PURPOSE
In planning for an effective response to man -made or natural disasters, City and Red Cross
recognize a common responsibility to insure the highest level of mutual cooperation and
coordination of their respective emergency services and resources. This Agreement,
therefore, serves as a basic planning and coordination document for disaster services,
setting forth the Parties' mutual interests and intent to cooperate in disaster preparedness,
training, planning, operations, and related training exercises. This Agreement is not
intended to confer rights upon any individual or group not a party hereto and is entered into
by City and Red Cross solely for the foregoing stated purpose.
3.
AUTHORITY
The legislation and regulations governing the respective disaster preparedness and disaster
recovery activities of City and Red Cross are as follows:
A. city
The City conducts its preparedness activities and operations under these authorities:
i. Federal Civil Defense Act of 1950, as amended; and
ii. Disaster Relief Act of 1974, as amended
Red Cross
Red Cross conducts preparedness activities and operations under these authorities:
L Act of Congress of January 5, 1905, as amended;
ii. Disaster Relief Act of 1974, as amended; and
iii. American Red Cross Disaster Services Regulations and Procedures (ARC
3000 series)
A. City
The City has responsibility for the maintenance of public health, welfare and safety
within its geographic boundaries and for the preservation of life and property of its
residents in the event of a man -made or natural disaster, through specific
preparedness activities and by conducting and coordinating actual disaster relief
operation, including the maintenance or restoration of normal government services
and facilities. Consistent with municipal ordinances and City's Emergency
Management Plan, City shall be responsible for the following:
i. Extension and augmentation of certain government services including police
and fire protection, warning and evacuation, search and rescue, emergency
medical, public health and sanitation services;
ii. Provision of communications, transportation and manpower to extend or
augment normal government services;
iii. Survey and damage assessment, designation of. hazardous areas and
structures, removal of debris from public property, and restoration of utilities
and services;
iv. Coobation of the care for the general publiceluding the aged and infirm
and se persons injured, disabled or isplac as a result of man -made or
natural disasters;
V. Coordination with county agencies in the identification and disposition of
deceased persons; and
vi. Determination and coordination of priorities in the allocation and use of
available local resources, and channeling requests for support through other
public or private agencies.
B. Red Cross
By Charter of the United States Congress, Red Cross has the responsibility for
undertaking relief activities for the purpose of mitigating suffering of "disaster
victims" by man -made or natural disasters. This is accomplished by:
i. Providing emergency mass care including care and reception centers and
shelters to any number of persons affected by disasters or in response to
threats;
ii. Handling disaster welfare inquiries from relatives outside the disaster area; .
iii. Providing emergency assistance to individuals and families on the basis of
need, facilitating their ability to resume living in customary dwellings rather
than in shelters;
iv. Providing licensed nurses to supplement the existing community health care
delivery system;
V. Providing emergency and preventative health services, including psycho-
social support to disaster victims and workers;
vi. Providing referrals to families regarding other available governmental and
private assistance and, if necessary, assisting them in making application for
such aid;
vii. Providing additional recovery assistance on an individual or family basis,
when other resources are not available to meet disaster - caused needs. This
will be in accordance with Red Cross national standards for additional
assistance; and
viii. Providing blood and blood products for disaster victims. Red Cross
assistance shall be channeled through normal commercial establishments in
City to aid in restoring disrupted local economies.
All disaster assistance provided by Red Cross to disaster victims shall be an outright
grant with no repayment required or requested.
4. METHODS OF COOPERATION AND COORDINATION
City and Red Cross mutually agree to cooperate in the development, implementation and
coordination of their respective disaster preparedness, operations and training plans. This
will be as follows:
A. Use of ON Facilities as Care and Reception Centers, Shelters, or Service Centers
i. City agrees that after meeting its responsibility to its citizens that it will grant
to the Red Cross the use of its physical facilities as set forth in Exhibit "A"
subject to the limitations therein, as care and reception, shelter, or service
center facilities in times of natural /man -made disasters other than war
caused. Exhibit "A" is fully incorporated herein as if set forth in full.
ii. The City reserves the right to refuse the use of its physical facilities set forth
in Exhibit "A" based on the demands of the emergency situation and the
impact of the emergency situation upon the City's facilities, programs, and
its residents.
iii. The City and Red Cross agree that every reasonable attempt will be made to
maintain open lines of communication throughout the time of the natural or
man -made disaster other than war caused.
iv. The I Cross shall be responsible for the ord' y care and maintenance of
the piiysical facilities so used. Such care anu maintenance shall be by
regular custodial and maintenance staff of the City. The Red Cross will
reimburse the City for the ordinary care and maintenance during the period
of its use.
5. INDEMNITY
A. Notwithstanding any other agreements, the Red Cross shall defend, hold harmless,
and indemnify the City against any legal liability in respect to bodily injury, death
and property damage arising from the negligence `o t e e
Cross during its use of the property belonging or leased by the City including
reasonable attorney's fees and costs.
CONFORMITY WITH STATE/FEDERAL AGREEMENTS
Nothing in this Agreement shall be considered to invalidate or change any existing
agreements currently entered into with Federal or State agencies, by City and/or Red Cross
and in the event of future understandings with Federal or State agencies, the Parties may
revise this Agreement to assure compliance thereto. This Agreement shall be reviewed
annually from the date fully executed and modified as appropriate by mutual agreement of
all Parties.
CANCELLATION
City and Red Cross agree that either party may cancel this Agreement at any time, for any
reason, by providing the other party written notice thirty (30) calendar days prior to the
termination date.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF NEWPORT BEACH,
a Municipal corporation
BY:Z,� (?��
Dennis O'Nei , Mayor
THE ORANGE COUNTY CHAPTER
AMERIC N RED CROSS
BY: --�
George M. Chitty
Chief Executive Officer
APPRO , DAS TO FORM:
By:
Robert H. Burnham,
City Attorney
ATTEST:
By:
LaVonne Harkless,
City Clerk
Dated: ( —3-
Dated:
Dated: 1/
Exhibit A
The City of Newport Beach has identified three City Facilities suitable for care and
reception centers, shelters, or service centers during a disaster or emergency situation:
the OASIS Senior Center, the Eastbluff Boys and Girls Club, and the West Newport
Community Center. It is our desire to cooperate fully with the American Red Cross, yet
support the continuation of City sponsored programs and events to the degree reasonable
or possible. The following limitations regarding accessibility have been developed in
order to protect City interests and avoid confusion during shelter and reception activation.
OASIS Senior Center 800 Marguerite Avenue
Care and Reception Facility /Shelter Facility/Service Center
Non - Accessible: Administrative Offices, Gift Shop, Computer Lab
Accessible: Lobby, Multi - purpose Room, Arts and Crafts Room, All
Classrooms, Game Room Lawn Area
Eastbluff Boys and Girls Club 2555 Vista del Oro
Care and Reception Facility/Shelter Facility/Service Center
Non- Accessible: Administrative Offices
Accessible: Balance of Building
West Newport Community Center 883 West 15th Street
Care and Reception Facility/Shelter Facility/Service Center
Non - Accessible:
Accessible:
City Workout Room
Balance of Building
The City of Newport Beach reserves the right to refuse the use of City Facilities as care
and reception facilities, shelters, or service centers based on the demands of the situation
and impact of the Newport Beach Community, facilities, and programs. Every
reasonable attempt will be made by both the Orange County Chapter of the American
Red Cross and the City of Newport Beach to maintain open lines of communication
throughout the incident.
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