HomeMy WebLinkAboutC-3349 - Big Canyon Reservoir Seismic Analysis Program (SAP)G3u4-
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this /3t4 day of , 2000, by and
between CITY OF NEWPORT BEACH , a Municipal Corporation (hereinafter referred to
as "City'), and URS Greiner Woodward Clyde International - Americas, Inc. whose address
is 2020 East First Street, Suite 400, Santa Ana, California, 92705, (hereinafter referred to
as "Consultant "), is made with reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charterof City.
B. City is planning to implement a seismic evaluation of Big Canyon Reservoir
( "Project ").
C. City desires to engage Consultant to develop and implement a Seismic
Analysis Program to determine the seismic stability of the embankment for
Big Canyon Reservoir in accordance with the terms and conditions
contained in this agreement.
D. The principal members of the Consultant team are for purpose of Project
are Jean Suter Hill, Michael Smith, Martin Siem, and John Barneich
(Subconsultant).
E. City has solicited and received a proposal from Consultant, has reviewed
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the previous experience and evaluated the expertise of Consultant and
desires to contract with Consultant under the terms of conditions provided in
this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the _ day of 2000, and
shall terminate on the _ day of , 20_, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
one hundred twenty -four thousand and six hundred seventy -four dollars. ($124,674).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
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computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B "..
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs plus 15 percent of subconsultants for performance of any
of the services which Consultant agrees to render pursuant to this
Agreement which have been approved in advance by City and awarded in
accordance with the terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs plus 15 percent and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultants
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
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perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to fumish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is in compliance with the terms
of this Agreement. Anything in this Agreement which may appear to give City the right to
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direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Jean Suter Hill to be its Project
Manager. Consultant shall not remove or reassign any personnel designated in this
Section or assign any new or replacement person to Project without the prior written
consent of City. City's approval shall not be unreasonably withheld with respect to
removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the schedule
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specified below and Exhibit C. The failure by Consultant to strictly adhere to the schedule
may result in termination of this Agreement by City. Notwithstanding the foregoing,
Consultant shall not be responsible for delays, which are due to causes beyond
Consultant's reasonable control. However, in the case of any such delay in the services
to be provided for Project, each party hereby agrees to provide notice to the other party
so that all delays can be addressed.
Phase 1: Phase 1 of the project shall consist of Stages 1 and 2 of the Scope
of Services (Exhibit "A "). Consultant shall complete Phase 1 within 60 calendar days of
the execution of this Agreement and written notice to proceed. No work shall be
performed by Consultant beyond the Phase 1 stage until the Project Administrator has
provided approval of the Final Plan of Approach and authorization to perform Phase 2.
Phase 2: Phase 2 of the Project shall consist of Stage 3 and 4 of the Scope of
Services (Exhibit W). The Final Plan of Approach shall include a schedule for
performance and completion of Phase 2 within 90 calendar days. Consultant shall
complete Phase 2 in accordance with the schedule provided in the Final Plan of
Approach. No work shall be performed by Consultant beyond the Phase 2 stage without
prior written authorization of the Project Administrator.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
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Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his/her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
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property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance.of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A- VII or better
carriers, unless otherwise approved by City Risk Manager.
A. Worker's compensation insurance covering all employees and principals of
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Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million dollars
($1,000,000) combined single limit per accident for bodily injury and
property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the amount of $2 million
Dollars ($ 2,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
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Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co-tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty-five percent (25 %) or more of the assets of the
corporation, partnership or joint-venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
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connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized. by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
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materials in a timely manner so as not to cause delays in Consultant's work
schedule. Notwithstanding anything herein to the contrary, the parties
agree that failure by the City to provide timely access to record information
on file at the City shall be deemed the City's active negligence.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Eldon
Davidson shall be considered the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
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hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City. Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and/or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
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23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
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All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
Attention: Eldon Davidson
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Ms. Jean Suter Hill
URS Corporation
2020 East First Street.
Santa Ana, California 92705
(714) 835 -6886 or(714)648 -2756
Fax (714) 667 -7147
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of ten (10) working days, or if more than ten (10) working days are reasonably required to
cure the default and the defaulting party fails to give adequate assurance of due
performance within ten (10) working days after receipt by defaulting party from the other
party of written notice of default, specifying the nature of such default and the steps
necessary to cure such default, the nondefaulting party may terminate the Agreement
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forthwith by giving to the defaulting party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his/her
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judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification
or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of
accuracy or readability of CADD data due to inappropriate storage conditions or duration;
or (c) any use by City, or anyone authorized by City, of CADD data for additions to this
Project, for the completion of this Project by others, or for any other project, excepting
only such use as is authorized, in writing, by Consultant. By acceptance of CADD data,
City agrees to indemnify Consultant for damages and liability resulting from the
modification or misuse of such CADD data.
All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file
format. All written documents shall be transmitted to the City in Microsoft Word 97 and
Microsoft Excel 97 and be consistent with Microsoft Office 97.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
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drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
Robin auson
Assistant City Attorney
ATTEST:
By: >9? . PV�
LaVonne Harkless i
City Clerk
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CITY OF NEWPORT BEACH
A Municipal Corporation
CONSULTANT
J
By:
C. ZNrry Lay
Vice President
• • Exhibit A
of. Services
There are three general issues to be addressed by the Seismic Analysis Program (SAP) for Big Canyon
Reservoir, as follows:
❑ General condition of the facility and appurtenances;
❑ Stability and seismic performance of the dam and reservoir slopes, under both existing and
potential future normal and extreme load conditions; and
❑ Integrity of the overall reservoir.system to continue operating in a manner consistent with the
City's requirements;
A 4 -stage approach has been developed to address these issues, as follows:
❑ Stage 1: Program Research and Assessment, consisting of a review of available
information on the design, construction, operation and historic and current performance of the
reservoir.
• Stage 2: Plan of Approach, in which a plan would be developed for obtaining additional
data as required to complete a seismic analysis of the Big Canyon Reservoir embankment,
and for performing the analysis.
• Stage 3: Development of Seismic Analysis, including seismic ground motion
characterization, modeling of analytical cross- sections, and stability analyses for critical load
conditions.
❑ Stage 4: Report of Findings, in which the findings from the seismic analysis are
presented, and an assessment is made regarding the overall condition of the project, with
special emphasis on the asphalt liner and attention to the City's plans for an HDPE reservoir
liner and cover. This stage of the work would also include the development of concepts and
conceptual -level cost estimates for recommended remediation work.
The following paragraphs describe in more detail the work elements for each stage of the project.
STAGE 1 — PROGRAM RESEARCH AND ASSESSMENT
The major elements of the Stage 1 work are as follows:
1(a) Perform an in -depth review of existing available information and data on the design,
construction, performance, and surveillance of the Big Canyon Reservoir project and the
seismicity of the reservoir site
1(b) Perform a field reconnaissance of the existing reservoir facility
1(c) Assess the design and function of the existing reservoir underdrains and the off -site
groundwater drains
Element 1(a) — Review of Existing Available Information. Consultant's in -depth review of existing
available information and data on the Big Canyon Reservoir project would include the following
documents, many of which may be available in the City's files:
❑ Project construction plans
❑ Design and construction reports
• Geotechnical report(s)
• Groundwater studies report(s)
❑ Seismic report(s)
❑ Historic aerial photographs of the project
potential fault traces could be identified
site, on which ground lineaments representing
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• The Seismic Element of the City's General Plan
• Survey and piezometric data reports
In conjunction with the review of available documents, City personnel and consultants familiar with the
design, operation and surveillance of the project would be interviewed. Such interviews would include
Mr. Karl Wiebe, retired from James M. Montgomery Consulting Engineers, with respect to the
conclusions and recommendations presented in the groundwater studies reports.
Document review would also include State Division of Mines and Geology information, including maps,
special studies, open -file reports, and legislative acts, and other relevant information published in
professional journals. All pertinent information as it relates to the Big Canyon project will be
incorporated where applicable in the evaluation of active and inactive faulting that could potentially
impact the reservoir facility.
Consultant will also visit the State Division of Safety of Dams (DSOD) offices in Sacramento to examine
their files to locate and copy any additional documents useful to the project assessment. Such documents
might include the construction specifications, a design report, internal memoranda of design analyses, and
inspection notes.
Element I (b) — Field Reconnaissance. For the field reconnaissance of Big Canyon Reservoir, a team of
professionals will visit the project site and perform a visual survey of the reservoir, the dam embankment,
the spillway, the inlet/outlet system, the underdrain and off -site drain systems, and other related features
and structures. In addition, a visual survey of the surface geology and pertinent geomorphic features
relating to the potential proximity of faulting will be completed. The primary objectives of the project
reconnaissance will be:
❑ To compare existing project features with project descriptions available in the reviewed
documents;
❑ To identify potentially unsafe conditions or evidence of unsatisfactory performance;
❑ To identify any constraints relative to continued operation of the reservoir;
❑ To identify conditions that should be taken into account in the project assessment, which may
not be readily apparent from the available documents; and
❑ To understand the City's historic and current reservoir operations.
The team will include a civil /geotechnical engineer and an engineering geologist familiar with dams. The
site observations will be recorded on forms developed for that purpose, and supplemented with
photographs of the various components of the reservoir system to document conditions.
Element I (c) — Assessment of Drains. Assessments of the function of the reservoir underdrains and the
off -site drains would be based on information contained in the review documents, the site observations,
and Consultant's experience with other similar projects.
Consultant will communicate with the City on a continuous basis regarding the progress of the research
and assessment work. Conclusions based on the findings from the Stage 1 work would be submitted to
the City in a memorandum format. Copies of relevant documents obtained from the DSOD files and not
in th eCity files will be provided to the City as an attachment to the memorandum.
2 - PLAN OF APPROACH
Following completion of the Stage 1 research and assessment work, Consultant will develop a plan for
obtaining additional, or updated, information and data identified as being needed to perform a seismic
analysis of the Big Canyon Reservoir project. It is envisioned that field explorations may be required for
embankment and foundation material characterization. The work plan would present a relatively detailed
description of recommended geotechnical investigations, such as subsurface drilling and sampling,
including hollow -stem auger and/or rotary wash borings, and geophysical surveys. The plan would also
include recommendations for geotechnical laboratory testing and Consultant's proposed analysis
methodology.
As part of the development of the Plan of Approach, Consultant will perform a preliminary simplified
deformation analysis of the Big Canyon Reservoir dam embankment in the same manner as was recently
performed by Consultant for the initial screening of the 17 LADWP dams. The preliminary analysis of
the Big Canyon project would be based on existing available information and data on the dam section
geometry and embankment and foundation properties, and the seismic shaking parameters developed for
the analysis of nearby San Joaquin Reservoir dam. Historic readings from the existing piezometers at the
project site would be used to model the phreatic surface in the embankment. The findings from the
preliminary analysis will provide a more reasonable perspective on the types and extent of additional
explorations and tests that are needed, and the appropriate final analysis methodology.
Although the Big Canyon Reservoir SAP is not mandated by the DSOD, Consultant's proposed
investigation and analysis methodologies would be consistent with those normally accepted by DSOD as
being appropriate for the seismic re- evaluation of an existing reservoir project. For example, material
characterization for a liquefaction analysis based on Standard Penetration Test (SPT) blow counts is more
readily acceptable to the DSOD if the SPTs are performed in rotary wash borings rather than in hollow -
stem auger borings.
Consultant's work plan would be submitted to the City initially as a draft, then finalized to take into
account comments and concerns that may be expressed by the City. With the City's authorization,
Consultant would submit a copy of the plan to the DSOD for concurrence.
STAGE S - DEVELOPMENT OF SEISMIC ANALYSIS
Upon agreement by the City of the work plan developed in Stage 2 of the Big Canyon SAP, Consultant
would commence the investigations and analyses described in the plan. The basic elements of the seismic
analysis would be as follows:
3(a) Fault Characterization
3(b) Geotechnical Investigations
3(c) Ground Motion Characterization
3(d) Seismic Analysis
Element 3(a) — Fault Characterization. On the basis of available information and data, Consultant will
identify and characterize active and potentially active local and regional faults that could generate seismic
ground, motions at the Big Canyon project site. Fault characterization would include the location,
orientation, and persistence of the faults, as well as Maximum Credible Earthquake (MCE) magnitude, as
required for characterization of the potential seismic - induced ground motions at the site.
Element 3(b) — Ceotechnical Investigations. It is intended that the Element 3(b) geotechnical
investigations be performed in accordance with the Plan of Approach developed as part of the Stage 2
work. However, modifications to the plan may be recommended on the basis of the findings of the Stage
3, Element (a) fault characterization work.
0 0
As a minimum, it is assumed that up to five hollow -stem auger or rotary wash boreholes will be advanced
and sampled for the purpose of obtaining additional or updated site- specific geotechnical data on
subsurface conditions. The method of drilling and sampling will depend on the anticipated characteristics
of the subsurface materials and the type of data required. For example, Standard Penetration Test (SPT)
blow counts may be correlated to the relative density of the subsurface materials and/or provide data for
the seismic liquefaction analyses of non - cohesive soils deposits. A registered geologist or civil engineer
will be on site to coordinate drilling activities, collect soil /rock samples, and log the boreholes.
Soils encountered in the borings will be logged as they are recovered from the borehole, and samples
transported to URS's geotechnical laboratory for testing. Depending on the perceived reliability of
existing geotechnical characterization data and the findings of the preliminary analysis performed as part
of the Stage 2 work, geotechnical testing might include index properties, strength, and permeability.
It is also assumed that cone penetration tests (CPTs) and geophysical refraction surveys may be
performed to provide additional information on subsurface conditions, particularly with respect to depth
and continuity of subsurface layers, including the bedrock surface.
Ground Motion Characterization. The dam was designed and constructed in the mid- to late -50's.
Woodward -Clyde Consultants completed a seismic liquefaction study of the project site in 1979. Since
that time, there have been significant developments in the understanding of fault mechanics,
earthquake - induced ground motions, and the effects of seismic shaking on embankment structures such as
dams. As a result, it is likely that the peak ground accelerations estimated for the project site using
current methodologies will be greater than estimated in the late 1970's. In addition, the development of
new methods of analysis and a better understanding of the behavior of dams during and following seismic
events may result in a different interpretation of the seismic performance of Big Canyon Dam than in
previous studies.
For the purposes of evaluating the seismic performance of the Big Canyon Reservoir embankment,
Consultant proposes to evaluate the maximum ground acceleration at the dam by the deterministic
method, which is the only method accepted by DSOD. In this method, the peak horizontal ground
accelerations that could be induced at the project site by active and potentially active local and regional
faults are obtained from published attenuation relationships that take into account MCE magnitudes, fault
geometry and minimum distance from the site, and the geologic conditions at the site (e.g., soil vs. rock).
At the City's request, the Consultant would also perform an evaluation of the design earthquake event
using a probabilistic seismic hazard analysis. Although a probabilistic analysis would not be acceptable
to the DSOD, the analysis would allow the City to develop estimates of seismic risk and perform
quantitative comparisons of different risk management options in a decision - making process. For
example, the results of a probabilistic analysis were incorporated into a reliability analysis for the
Metropolitan Water District of Southern California's Eastside Reservoir Project (now, Diamond Valley
Reservoir) to demonstrate the relative safety of the project and to focus the design team's field
investigation program.
Consultant has also recently performed probabilistic seismic hazard analyses for Caltrans, the
Metropolitan Transportation Authority (MTA), and the Transportation Corridor Agencies (TCA; Eastern,
San Joaquin, and Foothill transportation corridors).
Element 3(d) — Seismic Analysis. Consultant would evaluate the seismic performance of the Big Canyon
Reservoir embankment slopes and cut slope under reservoir -full conditions and the different combinations
of earthquake magnitudes and peak ground accelerations developed as part of the fault and ground motion
characterization element of the Stage 3 work. The seismic analyses would be performed using a
performance -based Newmark -type approach, such as the Makdisi -Seed methodology. A Newmark -type
of analysis yields an estimated deformation of the dam crest, which is then compared to the available
freeboard, rather than a transient factor of safety. The Makdisi -Seed methodology is consistent with the
state of the practice and DSOD policy and criteria, and is generally considered to provide reasonably
conservative estimates of earthquake- induced embankment and slope deformations. This analysis is an
extension of the initial screening analysis completed as part of the Stage 2 work, but will utilize the
updated seismic shaking parameters and material properties from the ground motion characterization and
geotechnical investigation work described above.
The seismic analysis would be performed using deterministic ground motions. However, if the seismic
analyses indicate potentially unacceptable performance of the dam and/or reservoir cut slope per City
and /or DSOD criteria, Consultant may recommend more refined analyses, such as non - linear
methodology. Alternatively, depending on the findings, it may be more appropriate for the City to
consider remediation measures and/or operational constraints (e.g., restricted reservoir surface elevation)
to improve the performance of the project. As part of the seismic analysis work, Consultant would
develop alternative concepts for remediation, if appropriate, including estimated design and construction
costs.
Depending on the findings from the seismic analysis, the City may also elect to perform a probabilistic
risk assessment for the facility to quantify the reliability of the dam to perform satisfactorily under more
probable, less intense seismic shaking conditions. Such risk assessments can provide useful information
to the City to assist in the decision - making process.
Consultant will also perform stability analyses for the following static load conditions
❑ Reservoir -full condition (reservoir surface at elevation 302.4 feet)
❑ Rapid drawdown of the reservoir, from elevation 302.4 feet to the bottom of the reservoir
The static stability analyses would be performed using one or more static equilibrium methods, depending
on the shape of the trial failure surface. These methods of analysis are consistent with the state of the
practice and DSOD policy and criteria.
If the results of the rapid drawdown analysis indicate potentially unacceptable performance of the dam
and/or reservoir slopes per City and/or DSOD criteria, Consultant would develop preliminary
recommendations for remediation, including estimated design and construction costs. Consultant would
also work with City personnel to develop alternative drawdown scenarios that meet both the performance
criteria and the City's operational requirements, in lieu of, or in conjunction with, remediation.
Based on Consultant's current understanding of the project and project site conditions, and previous
experience with similar projects in similar geologic /seismic settings, the inlet/outlet system are not
expected to be sensitive to seismic - induced ground motions at the project site. The overall integrity of the
reservoir system may be compromised in the event of significant deformation of the dam embankment or
reservoir slopes as a result of a maximum seismic event. In this case, Consultant's recommendations for
additional analyses and/or remediation would be extended to include other elements of the reservoir
system.
STAGE 4 - REPORT OF FINDINGS
A Report of Findings will be prepared and submitted to the City summarizing the findings of the seismic
analysis and evaluation for Big Canyon Reservoir. The report will describe Consultant's analytical model
and ground motion characterization, and present the findings from the static stability and seismic
performance analyses, including conclusion and recommendations. If the analyses indicate a significant
seismic or drawdown risk for the project, Consultant would develop concepts for stabilization of the
project for critical load events, including operations modifications and/or remedial construction. For the
remedial construction alternatives, we would provide design criteria and order -of- magnitude design and
construction cost estimates.
The Report of Findings would also present Consultant's assessment of the condition of the existing
asphalt liner in the reservoir with respect to performance lifetime, and address the City's plans for lining
and covering the reservoir with HDPE, including the support capacity of the project embankment. It is
conceivable that the HDPE liner would provide reliable control of the phreatic surface in the
embankment, thereby effecting an improvement in the estimated performance of the embankment during
critical load events.
Five copies of a draft Report of Finding, will be submitted to the City's Utilities Manager for review and
comments. Consultant would then meet with the Utilities Manager and other City representatives to
discuss the comments. Consultant would then submit up to ten copies of the final Report of Findings for
distribution to the Utilities Manager and other City representatives.
•
STAGE 1
PROGRAM RESEARCH AND ASSESSMENT
SUMMARY DESCRIPTION: _
Element (a) - In -depth review of existing available information and data on the design, construction, performance, and
surveillance of the Big Canyon Reservoir project and the seismicity of the project site.
Element (b) - Perform a field reconnaissance of the existing facility.
Element (c) - Assess the design and function of the existing reservoir underdrains and the off -site groundwater drains.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
One one -day trip to Sacramento to review State Division of Safety of Dams (DSOD) files on the Big Canyon Reservoir
project. City personnel familiar with the layout, operation, and surveillance of Big Canyon Reservoir are available to
interview.
Meetings - Project "kick -off' meeting; "ad hoc" meetings and telephone discussions with City personnel during course
of Stage 1 work; progress meeting at completion of Stage 1 work.
Deliverables - Progress memorandum summarizing findings from Stage 1 work.
COST ESTIMATE:
LABOR CLASSIFICATION
HOURS
TOTAL
AVG.RATE
($Ihr)
1
TOTAL
($)
$350
Element (a)
Element (b)
Element (c)
Total
Principal-in-Charge/Peer Review
2
0
0
2
$
170.00
$
340
$1,030
Project Manager
10
8
6
24
$
180.00
$
3,840
Consulting /Senior Project Professional
32
a
10
50
$
135.00
$
6,750
$ 82.50
Project Professional
24
8
0
32
$
95.00
$
3,040
0
Assistant Project/Senior Staff Pro
2
2
$ 66.00
$ 132
Technical Assistant/Word Processor
2
0
2
4
$ 66.00
$ 264
Clerk
2
0
2
4
$ 49.50
$ 198
SUB -TOTAL -Labor
80
24
22
126
$15,224
Other Costs:
TOTAL STAGE 1 COSTS
$17,108
DESC
QUANT.
RATE
TOTAL
Travel to DSOD, incl. air fare and car rental
1
$350
$350
Personal mileage
100
$0.325
$33
Reproduction
I.S.
$210
$210
Subconsultant services: John Barneich
4
$170
$680
Mark -upon ODC's
$1,030
15%
$155
Communications 3% on labor
$15,224
3%
$457
SUB -TOTAL -Other Costs
$1.884
f.
8
0
0
8
$ 82.50
$ 660
Staff
0
0
0
0
$ 69.30
$ -
Drafter /Illustrator
0
0
2
2
$ 66.00
$ 132
Technical Assistant/Word Processor
2
0
2
4
$ 66.00
$ 264
Clerk
2
0
2
4
$ 49.50
$ 198
SUB -TOTAL -Labor
80
24
22
126
$15,224
DESC
QUANT.
RATE
TOTAL
Travel to DSOD, incl. air fare and car rental
1
$350
$350
Personal mileage
100
$0.325
$33
Reproduction
I.S.
$210
$210
Subconsultant services: John Barneich
4
$170
$680
Mark -upon ODC's
$1,030
15%
$155
Communications 3% on labor
$15,224
3%
$457
SUB -TOTAL -Other Costs
$1.884
• 0
STAGE 2
PLAN OF APPROACH
SUMMARY DESCRIPTION:
Perform preliminary simplified seismic deformation analysis of the Big Canyon Reservoir dam
embankment based on existing available information and data. Develop a plan for obtaining additional,or
updated, information and data identified as being needed to perform a final seismic analysis of the Big
Canyon Reservoir project.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
Meetings - Working session to discuss draft submittal.
Deliverables - Draft and final versions of Plan of Approach.
COST ESTIMATE:
LABOR CLASSIFICATION
HOURS
AVG.RATE
($ /hr)
TOTAL
TOTAL
($)
Principal- in- Charge/Peer Review
3
$
170.00
$
510
Project Manager
12
$
160.00
$
1,920
Consulting/Senior Project Professional
24
$
135.00
$
3,240
Project Professional
16
$
95.00
$
1,520
Assistant ProjecUSenior Staff Prof.
24
$
82.50
$
1,980
Staff
4
$
69.30
$
277
Drafter /Illustrator
6
$
66.00
$
396
Technical Assistant/Word Processor
4
$
66.00
$
264
Clerk
2
$
49.50
$
99
SUB -TOTAL - Labor
95
$10,206
rur,e� c.,�r�•
DESCRIPTION
QUANT.
RATE
TOTAL
Personal mileage
33
$0.325
$11
Reproduction
I.S.
$55
$55
Subconsultant services: John Barneich
3
$170
$510
Mark -up on ODC's
$510
15%
$77
Communications 3% on labor
$10,206
3%
$306
SUB -TOTAL - Other Costs
$958
TOTAL STAGE 2 COSTS
$11,165
0
STAGE 3
DEVELOPMENT OF SEISMIC ANALYSIS
0
SUMMARY DESCRIPTION:
Element (a) - Fault characterization, including location and geometry of active and potentially active local and
regional faults.
Element (b) - Geotechnical investigations as required for subsurface material characterization purposes and as part
of the fault investigations. Assumed to include rotary wash and /or hollow -stem auger borings, with Standard
Penetration Tests (SPTs) and sampling. May also include geophysical surveys and /or Cone Penetrometer Tests
(CPTs). Would also include geotechnical laboratory testing.
Element (c) - Deterministic and probabilistic ground motion characterization.
Element (d) - Seismic analysis of Big Canyon Reservoir embankment slopes and cut slopes under full reservoir and
design earthquake load conditions. The analysis would be performed using a Newmark -type approach, which is
based on performance rather than factor of safety. Development of remediation concepts, if required, including
design and construction cost estimates. Assessment of overall integrity of the reservoir system.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
General (Vote: As indicated in our proposed scope of services, the actual field investigations to be performed for
the Big Canyon Reservoir SAP will depend on the findings from our Stage 1 research and assessment work. The
scope of the field investigations would depend on the need to obtain additional, or updated, information and data
required to complete the SAP. For purposes of this cost estimate and the City's planning process, we have
estimated a basic program limited to investigations for geotechnical characterization of the soils (including fill) at the
project site, and a potential maximum program for a more detailed characterization of subsurface soil and bedrock
conditions.
Basic Program: Three rotary wash or hollow -stem auger borings to 50 feet deep, with sampling and SPTs; stability
analysis based on deterministic ground motions and including critical static and seismic load cases.
Additional Program (Potential Maximum): Three seismic reflection surveys and up to 18 Cone Penetration Test
(CPT) borings; two additional rotary wash or hollow -stem auger borings to 50 feet deep, with sampling and SPTs.
Meetings - "Ad hoc" meetings and telephone discussions with City personnel during course of Stage 3 work;
working session during field investigation or analysis elements of work as needed to discuss interim findings;
working session during preparation of draft Report of Findings.
Deliverables - None.
COST ESTIMATE IS ON NEXT SHEET.
COST ESTIMATE:
STAGE 3
DEVELOPMENT OF SEISMIC ANALYSIS
LABOR CLASSIFICATION
AVG. RATE
($fir)
BASIC PROGRAM HOURS
(Scope
per RFP)
TOTAL
($)
POTENTIAL
ADD'L.
EFFORT
TOTAL
ADD'L. (5)
Element
(a)
Elemem
@)
Element
(c)
Element
(�
Total
Element
(a)
Aement
@)
Element
(c)
Element
(�
Total Add'I.
Pdncipa4ln- ChargelPeer Review
$
170,00
4
2
2
4
12
$
2,040
0
0
0
2
2$
340
r 'ect Manager
$
160.00
3
6
6
13
29
$
4,840
0
6
0
2
9$
1,440
onsulting/Senior Project Professional
$
135.00
4
26
32
48
110
$
14,850
0
26
0
8
34
$
4,590
Project Professional
$
95.00
12
B
4
0
24
$
2,280
0
0
0
0
0$
-
Assislant Project/Senior Staff Prof.
$
82.50
8
20
24
40
92
$
7,590
0
24
0
B
32
$
2,640
Stab
$
89.30
0
4
0
0
41
$
277
0
8
0
0
8$
554
Drafter/illustrator
8
68.00
2
0
0
2
4$
10,158
264
0
0
0
2
2$
132
Technical AssistanUWerd Processor
$
66.00
2
2
0
2
6
b
396
0
2
0
2
4$
264
Clerk
$
49.50
2
2
0
2
8$
297
601
2
0
2
4$
196
SUB- TOTAL - Labor
37
70
68
tit
287
$
32,634
0
86
0
26
95
$
Other Costs:
DESCRIPTION
RATE
BASIC
QUAINT.
TOTAL
RATE
ADD'L.
QUANT.
TOTAL ADD'L.
Rotary wash or hollow stem auger borings with SPTs (5 basic, 3
addT x 50 ft. deep): w/ water truck support)
$ 170 per hour
16
$
2,720
$ 170 per hour
8
$
1,360
Seismic refraction surveys (including data reductionlinlerp.)
$ 4,500 per day
2
$
9,000
Cone penetrometer tests (CPTs)
-
$ 2,000 per day
2
$
4,000
Truck usage
$� 60 per day
3
$
180
$ 60 per day
3
$
180
iscellaneous drilling supplies
$ 150 per hole
3
$
450
$ 150 per hole
2
$
300
Geolechnical laboratory lesting
Estimate
1
$
3,000
Estimate
1
$
1,500
Personal mileage
$0.325 per mile
100
$
33
$0.325 per mile
100
$
33
Field contingency,
15%
$ 3,350
$
503
10%
$ 14,840
$
1,484
Reproduction
I.S.
$
350
I.S.
$
500
Subconsullanl services: John Barneich
$ 170 per hour
8
$
1,360
$ 170 per hour
3
$
510
Mark -up on CDC's
15%
$ 5,033
$
755
15%
$16,654
$
2,498
Communications (3% on labor)
3%
$ 32,634
$
979
3%
$10,158
$
305
SUB -TOTAL - Other Costs
$
10,329
$
21,668
TOTAL STAGE 3 COSTS
Basic Program:
$42,963
Additional Program:
$31,828
10,158
0 0
STAGE 4
REPORT OF FINDINGS
SUMMARY DESCRIPTION:
Prepare Report of Findings summarizing the seismic analysis and evaluation for Big Canyon Reservoir,
including assessment of the condition of the existing asphalt liner and comments relative to the City's
plans for lining and covering the reservoir with HDPE. The report would also present design and
construction cost estimates for alternative recommended remedial measures.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
Meetings - Working session during preparation of Report of Findings
Deliverables - Draft and final versions of Report of Findings
COST ESTIMATE:
LABOR CLASSIFICATION
HOURS
AVG.RATE
TOTAL
Principal -in- Charge /Peer Review
4
$
170.00
$
680
Project Manager
18
$
160.00
$
2,880
Consulting /Senior Project Professional
75
$
135.00
$
10,125
Project Professional
24
$
95.00
$
2,280
Assistant Project/Senior Staff Prof.
20
$
82.50
$
1,650
Staff
8
$
69.30
$
554
Drafter /Illustrator
16
$
66.00
$
1,056
Technical Assistant/Word Processor
8
$
66.00
$
528
Clerk
4
$
49.50
$
198
SUB -TOTAL - Labor
177
E
$19,951
Other Costs:
DESCRIPTION
QU
Personal mileage
Reproduction
Subconsultant services: John Bameich
Mark -up on ODC's
Communications 3% on labor
SUB -TOTAL - Other Costs
TOTAL STAGE 4 COSTS
$21,611
See separate sheets for more detailed breakdown of estimated costs by work stage. •
• 0 Exhibit B
BIG CANYON RESERVOIR
SEISMIC ANALYSIS PROGRAM (SAP)
SCHEDULE OF FEES AND CHARGES
The following describes the basis for compensation for services
performed during the calendar year 2000.
PERSONNEL CHARGES
The charge for an time required in the performance of
the Scope of Services, including office, field and travel
time, will be at the (billowing rates:
URSGWC LABORATORY SERVICES AND
EQUIPMENT CHARGES
The schedules of charges for laboratory testing performed
at URSGWC feoilities and/or URSGWC equipment used
on projects is available as needed.
When URSGWC staff appear as expert witnesses at court
trials, mediation, arbitration hearings, and depositions,
their time will be charged at 1.5 times the above hourly
rates. All time spent by personnel preparing for such
trials, hearings, and depositions, will be charged at the
above hourly rates.
Overtime (hours worked in excess of eight (8) hours par
day) by exempt personnel will be charged at the above
straight time rate. Overtime by non -exempt personnel
will be charged at 1.3 times the above hourly rates.
Special project accounting reporting and financial
services, including submission of invoice support
documentation will be charged.
PAYMENT AND INTEREST CHARGES
URSGWC shall submit progress invoices to Ciem in
duplicate showing the services performed during the
Invoice period and the charges therefore.
Within thirty (30) days after roe>Ipt of an invoice, Client
shall pay the full amount of the imoice; however, if Client
objects to all or any portion of any invoice, It shell so notify
URSGWC of the same within fifteen (15) days from
date of receipt of invoice and shall pay that portion
of the invoice not in dispute. The parties shall
Immediately make every effort to settle the disputed
portion of the invoice.
Computers
The charge for use of in -house computers for
spreadsheets, word processing and other similar function
is $7.00 per hour. The charge for use of Computer
Aided Design and Drafting (CADD), Graphics generation,
modeling applicatlone and similar technical computing is
$25.00 per hour. The charge for use of the Geographic
Information Systems (GIS) Is $35.00 per hour.
In addition to the above, them will be a charge of $5.00
each for paper plot and $15.00 for each color plot
generated by CADD and GIS systems.
Document Reproduction
In-house reproduction will be charged at $.10 a page for
black & white and $1.50 a page for color for letter, legal,
and 11 x 17 sin copies. Other aim document copying
will be charged at $2.75 a page.
Vehicles and Mdeace
Field vehicles (pick-ups, van, trucks, etc) used on
project assignments will be charged at $60.00 per day.
The mileage charge for personal autos will be the than
current mileage rate established by the Internal Revenue
Service, which is now $.325 per mile..
This fee schedule contains conHdendai business information and Is not to be copied or
distributed for any purpose other than the use intended in this contract orproposa /.
URS GREINER WOODWARD CLYDE
Page t of 2
Hourly
Personnel Classification
Bala
OTHER PROJECT CHARGES
Principal-i - Charge /Pear Review
$
170.00
Subcontmds and Friwomem Rental
Project Manager /Sr. Consult. Prof.
$
160.00
The cost of services subcontracted by URSGWC to others
Consulting /Senior Project Professional
$
135.00
and other costs incurred by URSGWC will be charged
Project Professional
$
95.00
at cost plus 15 %.
Assistant ProjecbSenior Staff Prof.
$
82.50
Staff
$
69.30
Communications
Drafter /Illustrator
$
66.00
The cost of communications including telephone, telex
Technical AssistantJWord Processor
$
66.00
facsimile, routine postage and incidental copying costs
Clark
$
49.50
will be charged at a flat rate of 3% of total gross labor
charges.
When URSGWC staff appear as expert witnesses at court
trials, mediation, arbitration hearings, and depositions,
their time will be charged at 1.5 times the above hourly
rates. All time spent by personnel preparing for such
trials, hearings, and depositions, will be charged at the
above hourly rates.
Overtime (hours worked in excess of eight (8) hours par
day) by exempt personnel will be charged at the above
straight time rate. Overtime by non -exempt personnel
will be charged at 1.3 times the above hourly rates.
Special project accounting reporting and financial
services, including submission of invoice support
documentation will be charged.
PAYMENT AND INTEREST CHARGES
URSGWC shall submit progress invoices to Ciem in
duplicate showing the services performed during the
Invoice period and the charges therefore.
Within thirty (30) days after roe>Ipt of an invoice, Client
shall pay the full amount of the imoice; however, if Client
objects to all or any portion of any invoice, It shell so notify
URSGWC of the same within fifteen (15) days from
date of receipt of invoice and shall pay that portion
of the invoice not in dispute. The parties shall
Immediately make every effort to settle the disputed
portion of the invoice.
Computers
The charge for use of in -house computers for
spreadsheets, word processing and other similar function
is $7.00 per hour. The charge for use of Computer
Aided Design and Drafting (CADD), Graphics generation,
modeling applicatlone and similar technical computing is
$25.00 per hour. The charge for use of the Geographic
Information Systems (GIS) Is $35.00 per hour.
In addition to the above, them will be a charge of $5.00
each for paper plot and $15.00 for each color plot
generated by CADD and GIS systems.
Document Reproduction
In-house reproduction will be charged at $.10 a page for
black & white and $1.50 a page for color for letter, legal,
and 11 x 17 sin copies. Other aim document copying
will be charged at $2.75 a page.
Vehicles and Mdeace
Field vehicles (pick-ups, van, trucks, etc) used on
project assignments will be charged at $60.00 per day.
The mileage charge for personal autos will be the than
current mileage rate established by the Internal Revenue
Service, which is now $.325 per mile..
This fee schedule contains conHdendai business information and Is not to be copied or
distributed for any purpose other than the use intended in this contract orproposa /.
URS GREINER WOODWARD CLYDE
Page t of 2
• •
SCHEDULE OF LABORATORY AND EQUIPMENT CHARGES
The following describes the basis for compensation for services —
performed during the calendar year 2000.
Standard laboratory tests will be invoiced at a fixed charge
per test. There will be a charge for the time of laboratory
personnel associated with the supervision of the testing
program and summarizing and plotting of the test data.
These personnel time charges will be at the hourly rates for
the classification of labor involved. The charges for standard
laboratory tests are as follows:
Laboratory Analysis
Tyne of Test
Visual Description and Classification
Water Content Determination
Water Content, Unit Weight
Specific Gravity
Plasticity Index (LL, PL and PQ
Par icleSize Analysis
3/4 -inch to #200 including wash
64ndt to #200 including wash
Combined Particle -Sae Analysis on material
smaller than 3144nch with 5 pt. hydrometer
Hydrometer Analysis -10 points
on material finer than #10 sieve
Double Hydrometer for Dispersive Characteristics
(reading to 5 microns)
Wash Analysis (#200 only)
Laboratory Compaction
4-inch diameter mold
6-inch diameter mold
Miscellaneous Sample Processing (hourly rate)
Unconfined Compression
Consolidation Test/Confined Compression
Set -up and 12 incremental stages
Single loading or unloading
increment beyond 12 stages
Expansion Index (racompacted 4 -inch diameter
per specimen)
One Dimensional Swell
Ring Shear Test (Consolidated Drained Test)
Fully Softened Condition with residual
Stage Residual, pre-cut (set -up, first point)
Incremental Stage, precut (per point)
Unconsolidated- Undmined Trialdal Compression
Test (UU) - per point
Isotropically- Consolidated Drained Triaxial
Isotropically- Consolidated Undmined Tdaxial
Hydraulic Conductivity, Failing Head Method
par Incremental Stage Determination
Pinhole Test (Intact or Remolded Specimen)
Specimen Trimming andlor Remolding (hourly rate)
Rate Per Test ($)
10
15
25
60
95
im
Quote
130
Rates for additional tests, not listed here, available upon
request and are quoted on a project speck basis.
Preparation of Shelby tube or other special samples,
equipment, or laboratory consulting will be based on
hourly personnel charges.
Samples
All samples of soil and rack will be disposed of 45 days
after submission of any document that includes the data
obtained from the samples unless other arrangements are
mutually agreed upon. Upon request, samples will be
delivered to the Client at the Client's cost or will be stored
for an agreed storage charge.
Equipment
Inclinometer
Water Level Meter
Sand Cone Equipment
Nuclear Density Gage
Drilling Kit
Down -Hole Logging Cage
Rate ($
Z1.uuirtcur
25.00/day
3.10lhour, 15.00 /day
6.20/hour, 30.00 /day
125.OD /day
21.00/day
100 Rates for other special equipment will be furnished upon
request.
150
40
170
200
75
75
400
40
130
125
250
200
100
130
500
400
340
125
215
75
This fee schedule contains confidential business htformagan and is
not to be copied or distributed for any purpose other than
the use intended In this contract or proposal.
URS GREINER WOODWARD CLYDE
Page 2 of 2
Big Canyon Reservoir Seismic Analysis Program
Proposed Schedule
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I JUN 1 3 4 June 13, 2000
w CITY COUNCIL AGENDA
_ APPROVED ITEM NO. 15
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR BIG CANYON RESERVOIR
SEISMIC ANALYSIS PROGRAM
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a Professional Services Agreement with URS
Greiner Woodward Clyde International Americas, Inc., in the amount of $124,674 to complete a
Seismic Analysis Program (SAP) for the City's Big Canyon Reservoir facility.
DISCUSSION:
Big Canyon Reservoir is a 600 acre -foot (190,000,000 gallon), earth fill, open water storage
facility that has been in service since 1959. This facility is the keystone of the City's water
distribution system providing a high degree of reliability to the water supply available to our
customers. The City has completed preliminary engineering and conducted environmental
documentation for its project to cover the Big Canyon Reservoir facility. The cover project is a
requirement of the State Department of Health Services and has been in the planning stage for
several years. Grant applications have been made to obtain State and Federal financial
assistance to fund the cost of final design and construction of the cover estimated at $5 million.
Prior to completing the plans for the reservoir cover project, it is recommended that a Seismic
Analysis Program (SAP) be developed and implemented to assist the City in evaluating and
determining the seismic stability of the embankment and environs of the Big Canyon Reservoir
facility. Should additional seismic strengthening be required as a result of the SAP findings;
those efforts should be identified, costed, and considered for construction prior to the cover
project proceeding. This type of analysis has not been done since the early 1970's. Based
upon recent scientific findings relating to known active and inactive faults following the Kobe,
Japan and Northridge, California earthquakes; new criteria for evaluation of potential
earthquake damage has been developed. The proposed program would utilize this new criteria.
SCOPE OF SERVICES:
The consultant will conduct a seismic analysis of the Big Canyon Reservoir facility, which will
include the following work efforts:
Program Research and Assessment
This work effort will include an in -depth review of existing available information and data on the
design, construction, performance, and surveillance of the Big Canyon Reservoir facility and the
seismicity of the project site. A field reconnaissance of the existing facility will also be
conducted. An assessment of the data and field information will be compiled.
SUBJECT: PROFESSIONAL SERVES AGREEMENT FOR BIG CANYON RESERVOIRSEISMIC ANALYSIS PROGRAM
June 13, 2000
Page 2
Plan of Approach
A preliminary seismic analysis of the potential for settlement or deformation of the Big Canyon
Reservoir earth fill embankment will be made, and a plan of approach set forth to conduct
further analysis. Coupled with the findings for the Research and Assessment, a sequential
methodology will be outlined for the detailed seismic analysis to follow.
Development of Seismic Analysis
The Seismic Analysis will entail an identification of active and potentially active local and
regional faults. Their location and geometry will be catalogued. The work effort will also include
geotechnical investigations as required to identify any subsurface features of relevance to the
potential stability of the reservoir embankment. Field efforts will include soil borings, materials
testing, and classification of material. Optional services may include geophysical surveys and or
detailed subsurface strength tests, should they be deemed appropriate. Related geotechnical
laboratory testing is also included.
Ground Motion Characterization
Included in this effort is a geotechnical analysis of the Big Canyon Reservoir embankment and
cut slopes under full reservoir conditions, rapid drawdown, and design earthquake load
conditions. Development of remediation concepts, if required, design and construction cost
estimates are included. An assessment of the overall integrity of the reservoir system will be
made.
Report of Findings
This work effort will include the preparation of a Report of Findings for the SAP summarizing
the seismic analysis and evaluation for Big Canyon Reservoir. Also included will be an
assessment of the condition of the existing asphalt liner and comments pertinent to the City's
plans for covering or optional lining of the interior surface of the reservoir with a high density
polyethylene materials. The report will also present design and construction cost estimates for
alternative recommended remedial measures.
SELECTION PROCESS:
Staff implemented a "qualifications -based selection" process for the necessary professional
design services. Based on the statements of qualifications on file from the consulting firms,
staff requested proposals from five firms with reputations for providing the services required to
complete such a design effort. This was done by a written "Request For Proposals."
A selection committee comprised of the Utilities Manager, Professional Engineer, C. Stephen
Bucknam Jr, and Hydrogeologist, Karl Wiebe, reviewed the written proposals. One firm
declined to propose, and two firms teamed together, resulting in three proposals being
submitted. All three firms were invited to an oral interview.
SUBJECT: PROFESSIONAL SERVO AGREEMENT FOR BIG CANYON RESERVOIR OMIC ANALYSIS PROGRAM
June 13, 2000
Page 3
The criteria used to evaluate the qualifications of the three engineering firms were:
1. Related Program Experience
2. Expertise of Staff Assigned
3. Program Approach
4. Interview
The selection committee chose URS Greiner Woodward Clyde International Americas, Inc. as
the most qualified firm to perform the required professional services based on the above listed
criteria and their demonstrated abilities on similar programs in the past. They have a team of
technical professionals with extensive experience in conducting seismic analyses and in
evaluating the stability of earth fill reservoirs in Southern California. The selection committee
believes the consultant's team will provide a high - quality, cost - effective, and timely report. A
maximum fee of $124,674 has been negotiated with URS to perform the required services.
RECOMMENDATION AND FUNDING
The current budget provides $100,000 for the Seismic Analysis Program and is available in the
Water Enterprise Fund under Capital Project Account No. 7502- C5500084. Additional funding
will be required in the amount of $24,674, which is available in Account No. 7503- C5500089 for
Water System Improvements.
Staff recommends approval of the attached professional services agreement to retain URS
Greiner Woodward Clyde International Americas, Inc. to conduct the Seismic Analysis Program.
Re ully bmit
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
Eldon G. Davidson, PE
Utilities Services Manager
Attachment: Exhibit "A" Project Location Map
Professional Service Agreement
f: lusersl pbwV sharedlcouncilVy99- 001june -1 3%ig canyon resenroir.doc
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9
DRAFT
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this day of 2000, by and
between CITY OF NEWPORT BEACH , a Municipal Corporation (hereinafter referred to
as "City"), and URS Greiner Woodward Clyde International- America, Inc. whose address
is 2020 East First Street, Suite 400, Santa Ana, California, 92705, (hereinafter referred to
as "Consultant'), is made with reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement a seismic evaluation of Big Canyon Reservoir
( "Project').
C. City desires to engage Consultant to develop and implement a Seismic
Analysis Program to determine the seismic stability of the embankment for
Big Canyon Reservoir in accordance with the terms and conditions
contained in this agreement.
D. The principal members of the Consultant team are for purpose of Project
are Jean Suter Hill, Michael Smith, Martin Siem, C. Gerry Lay (URS) and
John Barneick (Subconsultant).
E. City has solicited and received a proposal from Consultant, has reviewed
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the previous experience and evaluated the expertise of Consultant and
desires to contract with Consultant under the terms of conditions provided in
this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the _ day of 2000, and
shall terminate on the _ day of , 20_, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
one hundred twenty-four thousand and six hundred seventy-four dollars. ($124,674).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
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computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in
accordance with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs plus 15 percent of subconsultants for performance of any
of the services which Consultant agrees to render pursuant to this
Agreement which have been approved in advance by City and awarded in
accordance with the terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs plus 15 percent and /or other costs and/or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
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perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is in compliance with the terms
of this Agreement. Anything in this Agreement which may appear to give City the right to
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direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Jean Suter Hill to be its Project
Manager. Consultant shall not remove or reassign any personnel designated in this
Section or assign any new or replacement person to Project without the prior written
consent of City. City's approval shall not be unreasonably withheld with respect to
removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the schedule
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specified below and Exhibit C. The failure by Consultant to strictly adhere to the schedule
may result in termination of this Agreement by City. Notwithstanding the foregoing,
Consultant shall not be responsible for delays, which are due to causes beyond
Consultant's reasonable control. However, in the case of any such delay in the services
to be provided for Project, each party hereby agrees to provide notice to the other party
so that all delays can be addressed.
Phase 1: Phase 1 of the project shall consist of Stages 1 and 2 of the Scope
of Services (Exhibit "A "). Consultant shall complete Phase 1 within 60 calendar days of
the execution of this Agreement and written notice to proceed. No work shall be
performed by Consultant beyond the Phase 1 stage until the Project Administrator has
provided approval of the Final Plan of Approach and authorization to perform Phase 2.
Phase 2: Phase 2 of the Project shall consist of Stage 3 and 4 of the Scope of
Services (Exhibit "A "). The Final Plan of Approach shall include a schedule for
performance and completion of Phase 2 within 90 calendar days. Consultant shall
complete Phase 2 in accordance with the schedule provided in the Final Plan of
Approach. No work shall be performed by Consultant beyond the Phase 2 stage without
prior written authorization of the Project Administrator.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
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Consultant's control.
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8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
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property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A- VII or better
carriers, unless otherwise approved by City Risk Manager.
A. Worker's compensation insurance covering all employees and principals of
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Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million dollars
($1,000,000) combined single limit per accident for bodily injury and
property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the amount of $2 million
Dollars ($ 2,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
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Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty-five percent (25 %) or more of the assets of the
corporation, partnership or joint-venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
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connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
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materials in a timely manner so as not to cause delays in Consultant's work
schedule. Notwithstanding anything herein to the contrary, the parties
agree that failure by the City to provide timely access to record information
on file at the City shall be deemed the City's active negligence.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Eldon
Davidson shall be considered the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
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hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and/or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
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23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted
without prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
-14-
! 0
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
Attention: Eldon Davidson
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Ms. Jean Suter Hill
URS Corporation
2020 East First Street
Santa Ana, California 92705
(714) 835 -6886 or(714)648 -2756
Fax (714) 667 -7147
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of ten (10) working days, or if more than ten (10) working days are reasonably required to
cure the default and the defaulting party fails to give adequate assurance of due
performance within ten (10) working days after receipt by defaulting party from the other
party of written notice of default, specifying the nature of such default and the steps
necessary to cure such default, the nondefaulting party may terminate the Agreement
-15-
• 0
forthwith by giving to the defaulting party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his/her
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0 0
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification
or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of
accuracy or readability of CADD data due to inappropriate storage conditions or duration;
or (c) any use by City, or anyone authorized by City, of CADD data for additions to this
Project, for the completion of this Project by others, or for any other project, excepting
only such use as is authorized, in writing, by Consultant. By acceptance of CADD data,
City agrees to indemnify Consultant for damages and liability resulting from the
modification or misuse of such CADD data.
All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file
format. All written documents shall be transmitted to the City in Microsoft Word 97 and
Microsoft Excel 97 and be consistent with Microsoft Office 97.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
-17-
• •
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
Robin Clauson
Assistant City Attorney
ATTEST:
LaVonne Harkless
City Clerk
E\ users 1p[nMSharedlcouncil1fy99A0yune 13Wrs agreement.doc
M
CITY OF NEWPORT BEACH
A Municipal Corporation
Mayor
City of Newport Beach
CONSULTANT
By:
C. Gerry Lay
Vice President
9 •
Exhibit A
Scope of Services
There are three general issues to be addressed by the Seismic Analysis Program (SAP) for Big Canyon
Reservoir, as follows:
❑ General condition of the facility and appurtenances;
❑ Stability and seismic performance of the dam and reservoir slopes, under both existing and
potential future normal and extreme load conditions; and
❑ Integrity of the overall reservoir system to continue operating in a manner consistent with the
City's requirements;
A 4 -stage approach has been developed to address these issues, as follows:
❑ Stage 1: Program Research and Assessment, consisting of a review of available
information on the design, construction, operation and historic and current performance of the
reservoir.
❑ Stage 2: Plan of Approach, in which a plan would be developed for obtaining additional
data as required to complete a seismic analysis of the Big Canyon Reservoir embankment,
and for performing the analysis.
❑ Stage 3: Development of Seismic Analysis, including seismic ground motion
characterization, modeling of analytical cross- sections, and stability analyses for critical load
conditions.
❑ Stage 4: Report of Findings, in which the findings from the seismic analysis are
presented, and an assessment is made regarding the overall condition of the project, with
special emphasis on the asphalt liner and attention to the City's plans for an HDPE reservoir
liner and cover. This stage of the work would also include the development of concepts and
conceptual -level cost estimates for recommended remediation work.
The following paragraphs describe in more detail the work elements for each stage of the project.
STAGE 1 - PROGRAM RESEARCH AND ASSESSMENT
The major elements of the Stage 1 work are as follows:
1(a) Perform an in -depth review of existing available information and data on the design,
construction, performance, and surveillance of the Big Canyon Reservoir project and the
seismicity of the reservoir site
1(b) Perform a field reconnaissance of the existing reservoir facility
1(c) Assess the design and function of the existing reservoir underdrains and the off -site
groundwater drains
Element l(a) — Review of Existing Available Information. Consultant's in -depth review of existing
available information and data on the Big Canyon Reservoir project would include the following
documents, many of which may be available in the City's files:
❑ Project construction plans
❑ Design and construction reports
Cl Geotechnical report(s)
❑ Groundwater studies report(s)
❑ Seismic report(s)
❑ Historic aerial photographs of the project
potential fault traces could be identified
site, on which ground lineaments representing
• 0
❑ The Seismic Element of the City's General Plan
❑ Survey and piezometric data reports
In conjunction with the review of available documents, City personnel and consultants familiar with the
design, operation and surveillance of the project would be interviewed. Such interviews would include
Mr. Karl Wiebe, retired from James M. Montgomery Consulting Engineers, with respect to the
conclusions and recommendations presented in the groundwater studies reports.
Document review would also include State Division of Mines and Geology information, including maps,
special studies, open -file reports, and legislative acts, and other relevant information published in
professional journals. All pertinent information as it relates to the Big Canyon project will be
incorporated where applicable in the evaluation of active and inactive faulting that could potentially
impact the reservoir facility.
Consultant will also visit the State Division of Safety of Dams (DSOD) offices in Sacramento to examine
their files to locate and copy any additional documents useful to the project assessment. Such documents
might include the construction specifications, a design report, internal memoranda of design analyses, and
inspection notes.
Element 1(b) — Field Reconnaissance. For the field reconnaissance of Big Canyon Reservoir, a team of
professionals will visit the project site and perform a visual survey of the reservoir, the dam embankment,
the spillway, the inlet/outlet system, the underdrain and off -site drain systems, and other related features
and structures. In addition, a visual survey of the surface geology and pertinent geomorphic features
relating to the potential proximity of faulting will be completed. The primary objectives of the project
reconnaissance will be:
❑ To compare existing project features with project descriptions available in the reviewed
documents;
❑ To identify potentially unsafe conditions or evidence of unsatisfactory performance;
❑ To identify any constraints relative to continued operation of the reservoir;
❑ To identify conditions that should be taken into account in the project assessment, which may
not be readily apparent from the available documents; and
❑ To understand the City's historic and current reservoir operations.
The team will include a civil /geotechnical engineer and an engineering geologist familiar with dams. The
site observations will be recorded on forms developed for that purpose, and supplemented with
photographs of the various components of the reservoir system to document conditions.
Element 1(c) — Assessment of Drains. Assessments of the function of the reservoir underdrains and the
off -site drains would be based on information contained in the review documents, the site observations,
and Consultant's experience with other similar projects.
Consultant will communicate with the City on a continuous basis regarding the progress of the research
and assessment work. Conclusions based on the findings from the Stage 1 work would be submitted to
the City in a memorandum format. Copies of relevant documents obtained from the DSOD files and not
in th eCity files will be provided to the City as an attachment to the memorandum.
STAGE 2 - PLAN OF APPROACH
Following completion of the Stage 1 research and assessment work, Consultant will develop a plan for
obtaining additional, or updated, information and data identified as being needed to perform a seismic
0 0
analysis of the Big Canyon Reservoir project. It is envisioned that field explorations may be required for
embankment and foundation material characterization. The work plan would present a relatively detailed
description of recommended geotechnical investigations, such as subsurface drilling and sampling,
including hollow -stem auger and/or rotary wash borings, and geophysical surveys. The plan would also
include recommendations for geotechnical laboratory testing and Consultant's proposed analysis
methodology.
As part of the development of the Plan of Approach, Consultant will perform a preliminary simplified
deformation analysis of the Big Canyon Reservoir dam embankment in the same manner as was recently
performed by Consultant for the initial screening of the 17 LADWP dams. The preliminary analysis of
the Big Canyon project would be based on existing available information and data on the dam section
geometry and embankment and foundation properties, and the seismic shaking parameters developed for
the analysis of nearby San Joaquin Reservoir dam. Historic readings from the existing piezometers at the
project site would be used to model the phreatic surface in the embankment. The findings from the
preliminary analysis will provide a more reasonable perspective on the types and extent of additional
explorations and tests that are needed, and the appropriate final analysis methodology.
Although the Big Canyon Reservoir SAP is not mandated by the DSOD, Consultant's proposed
investigation and analysis methodologies would be consistent with those normally accepted by DSOD as
being appropriate for the seismic re- evaluation of an existing reservoir project. For example, material
characterization for a liquefaction analysis based on Standard Penetration Test (SPT) blow counts is more
readily acceptable to the DSOD if the SPTs are performed in rotary wash borings rather than in hollow -
stem auger borings.
Consultant's work plan would be submitted to the City initially as a draft, then finalized to take into
account comments and concerns that may be expressed by the City. With the City's authorization,
Consultant would submit a copy of the plan to the DSOD for concurrence.
STAGE 3 — DEVELOPMENT OF SEISMIC ANALYSIS
Upon agreement by the City of the work plan developed in Stage 2 of the Big Canyon SAP, Consultant
would commence the investigations and analyses described in the plan. The basic elements of the seismic
analysis would be as follows:
3(a) Fault Characterization
3(b) Geotechnical Investigations
3(c) Ground Motion Characterization
3(d) Seismic Analysis
Element 3(a) — Fault Characterization. On the basis of available information and data, Consultant will
identify and characterize active and potentially active local and regional faults that could generate seismic
ground motions at the Big Canyon project site. Fault characterization would include the location,
orientation, and persistence of the faults, as well as Maximum Credible Earthquake (MCE) magnitude, as
required for characterization of the potential seismic - induced ground motions at the site.
Element 3(b) — Geotechnical Investigations. It is intended that the Element 3(b) geotechnical
investigations be performed in accordance with the Plan of Approach developed as part of the Stage 2
work. However, modifications to the plan may be recommended on the basis of the findings of the Stage
3, Element (a) fault characterization work.
0 0
As a minimum, it is assumed that up to five hollow -stem auger or rotary wash boreholes will be advanced
and sampled for the purpose of obtaining additional or updated site - specific geotechnical data on
subsurface conditions. The method of drilling and sampling will depend on the anticipated characteristics
of the subsurface materials and the type of data required. For example, Standard Penetration Test (SPT)
blow counts may be correlated to the relative density of the subsurface materials and/or provide data for
the seismic liquefaction analyses of non - cohesive soils deposits. A registered geologist or civil engineer
will be on site to coordinate drilling activities, collect soil /rock samples, and log the boreholes.
Soils encountered in the borings will be logged as they are recovered from the borehole, and samples
transported to URS's geotechnical laboratory for testing. Depending on the perceived reliability of
existing geotechnical characterization data and the findings of the preliminary analysis performed as part
of the Stage 2 work, geotechnical testing might include index properties, strength, and permeability.
It is also assumed that cone penetration tests (CPTs) and geophysical refraction surveys may be
performed to provide additional information on subsurface conditions, particularly with respect to depth
and continuity of subsurface layers, including the bedrock surface.
Ground Motion Characterization. The dam was designed and constructed in the mid- to late -50's.
Woodward -Clyde Consultants completed a seismic liquefaction study of the project site in 1979. Since
that time, there have been significant developments in the understanding of fault mechanics,
earthquake - induced ground motions, and the effects of seismic shaking on embankment structures such as
dams. As a result, it is likely that the peak ground accelerations estimated for the project site using
current methodologies will be greater than estimated in the late 1970's. In addition, the development of
new methods of analysis and a better understanding of the behavior of dams during and following seismic
events may result in a different interpretation of the seismic performance of Big Canyon Dam than in
previous studies.
For the purposes of evaluating the seismic performance of the Big Canyon Reservoir embankment,
Consultant proposes to evaluate the maximum ground acceleration at the dam by the deterministic
method, which is the only method accepted by DSOD. In this method, the peak horizontal ground
accelerations that could be induced at the project site by active and potentially active local and regional
faults are obtained from published attenuation relationships that take into account MCE magnitudes, fault
geometry and minimum distance from the site, and the geologic conditions at the site (e.g., soil vs. rock).
At the City's request, the Consultant would also perform an evaluation of the design earthquake event
using a probabilistic seismic hazard analysis. Although a probabilistic analysis would not be acceptable
to the DSOD, the analysis would allow the City to develop estimates of seismic risk and perform
quantitative comparisons of different risk management options in a decision - making process. For
example, the results of a probabilistic analysis were incorporated into a reliability analysis for the
Metropolitan Water District of Southern California's Eastside Reservoir Project (now, Diamond Valley
Reservoir) to demonstrate the relative safety of the project and to focus the design team's field
investigation program.
Consultant has also recently performed probabilistic seismic hazard analyses for Caltrans, the
Metropolitan Transportation Authority (MTA), and the Transportation Corridor Agencies (TCA; Eastern,
San Joaquin, and Foothill transportation corridors).
Element 3(d) — Seismic Analysis. Consultant would evaluate the seismic performance of the Big Canyon
Reservoir embankment slopes and cut slope under reservoir -full conditions and the different combinations
of earthquake magnitudes and peak ground accelerations developed as part of the fault and ground motion
characterization element of the Stage 3 work. The seismic analyses would be performed using a
performance -based Newmark -type approach, such as the Makdisi -Seed methodology. A Newmark -type
of analysis yields an estimated deformation of the dam crest, which is then compared to the available
freeboard, rather than a transient factor of safety. The Makdisi -Seed methodology is consistent with the
state of the practice and DSOD policy and criteria, and is generally considered to provide reasonably
conservative estimates of earthquake- induced embankment and slope deformations. This analysis is an
extension of the initial screening analysis completed as part of the Stage 2 work, but will utilize the
updated seismic shaking parameters and material properties from the ground motion characterization and
geotechnical investigation work described above.
The seismic analysis would be performed using deterministic ground motions. However, if the seismic
analyses indicate potentially unacceptable performance of the dam and/or reservoir cut slope per City
and/or DSOD criteria, Consultant may recommend more refined analyses, such as non - linear
methodology. Alternatively, depending on the findings, it may be more appropriate for the City to
consider remediation measures and/or operational constraints (e.g., restricted reservoir surface elevation)
to improve the performance of the project. As part of the seismic analysis work, Consultant would
develop alternative concepts for remediation, if appropriate, including estimated design and construction
costs.
Depending on the findings from the seismic analysis, the City may also elect to perform a probabilistic
risk assessment for the facility to quantify the reliability of the dam to perform satisfactorily under more
probable, less intense seismic shaking conditions. Such risk assessments can provide useful information
to the City to assist in the decision - making process.
Consultant will also perform stability analyses for the following static load conditions:
❑ Reservoir -full condition (reservoir surface at elevation 302.4 feet)
❑ Rapid drawdown of the reservoir, from elevation 302.4 feet to the bottom of the reservoir
The static stability analyses would be performed using one or more static equilibrium methods, depending
on the shape of the trial failure surface. These methods of analysis are consistent with the state of the
practice and DSOD policy and criteria.
If the results of the rapid drawdown analysis indicate potentially unacceptable performance of the dam
and/or reservoir slopes per City and/or DSOD criteria, Consultant would develop preliminary
recommendations for remediation, including estimated design and construction costs. Consultant would
also work with City personnel to develop alternative drawdown scenarios that meet both the performance
criteria and the City's operational requirements, in lieu of or in conjunction with, remediation.
Based on Consultant's current understanding of the project and project site conditions, and previous
experience with similar projects in similar geologic /seismic settings, the inlet/outlet system are not
expected to be sensitive to seismic - induced ground motions at the project site. The overall integrity of the
reservoir system may be compromised in the event of significant deformation of the dam embankment or
reservoir slopes as a result of a maximum seismic event. In this case, Consultant's recommendations for
additional analyses and/or remediation would be extended to include other elements of the reservoir
system.
STAGE 4 — REPORT OF FINDINGS
A Report of Findings will be prepared and submitted to the City summarizing the findings of the seismic
analysis and evaluation for Big Canyon Reservoir. The report will describe Consultant's analytical model
and ground motion characterization, and present the findings from the static stability and seismic
performance analyses, including conclusion and recommendations. If the analyses indicate a significant
seismic or drawdown risk for the project, Consultant would develop concepts for stabilization of the
project for critical load events, including operations modifications and/or remedial construction. For the
remedial construction alternatives, we would provide design criteria and order -of- magnitude design and
construction cost estimates.
The Report of Findings would also present Consultant's assessment of the condition of the existing
asphalt liner in the reservoir with respect to performance lifetime, and address the City's plans for lining
and covering the reservoir with HDPE, including the support capacity of the project embankment. It is
conceivable that the HDPE liner would provide reliable control of the phreatic surface in the
embankment, thereby effecting an improvement in the estimated performance of the embankment during
critical load events.
Five copies of a draft Report of Finding, will be submitted to the City's Utilities Manager for review and
comments. Consultant would then meet with the Utilities Manager and other City representatives to
discuss the comments. Consultant would then submit up to ten copies of the final Report of Findings for
distribution to the Utilities Manager and other City representatives.
STAGE 1
PROGRAM RESEARCH AND ASSESSMENT
SUMMARY DESCRIPTION: —
Element (a) - In -depth review of existing available information and data on the design, construction, performance, and
surveillance of the Big Canyon Reservoir project and the seismicity of the project site.
Element (b) - Perform a field reconnaissance of the existing facility.
Element (c) - Assess the design and function of the existing reservoir underdrains and the off -site groundwater drains.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
One one -day trip to Sacramento to review State Division of Safety of Dams (DSOD) files on the Big Canyon Reservoir
project. City personnel familiar with the layout, operation, and surveillance of Big Canyon Reservoir are available to
interview.
Meetings - Project "kick -off" meeting; "ad hoc" meetings and telephone discussions with City personnel during course
of Stage 1 work; progress meeting at completion of Stage 1 work.
Deliverables - Progress memorandum summarizing findings from Stage 1 work
COST ESTIMATE:
LABOR CLASSIFICATION
HOURS
AVG.RATE
($/hr)
TOTAL
($)
Element (a)
Element (6)
Element (c)
Total
Principal-in-Charge/Peer Review
2
0
ol
2
$ 170.00
$ 340
Project Manager
10
8
6
24
$ 160.00
$ 3,840
Consulting /Senior Project Professional
32
8
10
50
$ 135.00
$ 6,750
Project Professional
24
a
0
32
$ 95.00
$ 3,040
Assistant Project/Senior Staff Prof.
8
0
0
8
$ 82.50
$ 660
Staff
0
0
0
0
$ 69.30
$
Drafter /Illustrator
0
0
2
2
$ 66.00
$ 132
Technical AssistantNVord Processor
2
01
2
4
$ 66.00
$ 264
Clerk
2
01
2
4
$ 49.50
$ 198
SUB -TOTAL - Labor
80
24
22
126
$15,224
nrw,e" r..,4r�•
DESCRIPTION
QUANT.
RATE
TOTAL
Travel to DSOD, incl. air fare and car rental
1
$350
$350
Personal mileage
100
$0.325
$33
Reproduction
I.S.
$210
$210
Subconsultant services: John Barneich
4
$170
$680
Mark -up on ODC's
$1,030
15%
$155
Communications 3% on labor
$15,224
1 3%
$457
SUB -TOTAL - Other Costs
$1.884
TOTAL STAGE 1 COSTS
$17,108
9 9
STAGE 2
PLAN OF APPROACH
SUMMARY DESCRIPTION:
Perform preliminary simplified seismic deformation analysis of the Big Canyon Reservoir dam
embankment based on existing available information and data. Develop a plan for obtaining additional,or
updated, information and data identified as being needed to perform a final seismic analysis of the Big
Canyon Reservoir project.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
Meetings - Working session to discuss draft submittal.
Deliverables - Draft and final versions of Plan of Approach.
COST ESTIMATE:
LABOR CLASSIFICATION
HOURS
AVG.RATE
($ /hr)
TOTAL
TOTAL
($)
Principal- in- Charge/Peer Review
3
$
170.00
$
510
Project Manager
12
$
160.00
$
1,920
Consulting /Senior Project Professional
24
$
135.00
$
3,240
Project Professional
16
$
95.00
$
1,520
Assistant Project/Senior Staff Prof.
24
$
82.50
$
1,980
Staff
4
$
69.30
$
277
Drafter /Illustrator
6
$
66.00
$
396
Technical Assistant/Word Processor
4
$
66.00
$
264
Clerk
2
$
49.50
$
99
SUB -TOTAL - Labor
95
$10,206
Other Costs:
DESCRIPTION
QUANT.
RATE
TOTAL
Personal mileage
33
$0.325
$11
Reproduction
I.S.
$55
$55
Subconsultant services: John Barneich
3
$170
$510
Mark -up on ODC's
$510
15%
$77
Communications 3% on labor
$10,206
3%
$306
SUB -TOTAL - Other Costs
L $958
TOTAL STAGE 2 COSTS
$11,165
L�
STAGE 3
DEVELOPMENT OF SEISMIC ANALYSIS
r�
L
SUMMARY DESCRIPTION:
Element (a) - Fault characterization, including location and geometry of active and potentially active local and
regional faults.
Element (b) - Geotechnical investigations as required for subsurface material characterization purposes and as part
of the fault investigations. Assumed to include rotary wash and/or hollow -stem auger borings, with Standard
Penetration Tests (SPTs) and sampling. May also include geophysical surveys and /or Cone Penetrometer Tests
(CPTs). Would also include geotechnical laboratory testing.
Element (c) - Deterministic and probabilistic ground motion characterization.
Element (d) - Seismic analysis of Big Canyon Reservoir embankment slopes and cut slopes under full reservoir and
design earthquake load conditions. The analysis would be performed using a Newmark -type approach, which is
based on performance rather than factor of safety. Development of remediation concepts, if required, including
design and construction cost estimates. Assessment of overall integrity of the reservoir system.
ASSUMPTIONS t BASIS OF COST ESTIMATE:
General (Vote: As indicated in our proposed scope of services, the actual field investigations to be performed for
the Big Canyon Reservoir SAP will depend on the findings from our Stage 1 research and assessment work. The
scope of the field investigations would depend on the need to obtain additional, or updated, information and data
required to complete the SAP. For purposes of this cost estimate and the City's planning process, we have
estimated a basic program limited to investigations for geotechnical characterization of the soils (including fill) at the
project site, and a potential maximum program for a more detailed characterization of subsurface soil and bedrock
conditions.
Basic Program: Three rotary wash or hollow -stem auger borings to 50 feet deep, with sampling and SPTs; stability
analysis based on deterministic ground motions and including critical static and seismic load cases.
Additional Program (Potential Maximum). Three seismic reflection surveys and up to 18 Cone Penetration Test
(CPT) borings; two additional rotary wash or hollow -stem auger borings to 50 feet deep, with sampling and SPTs.
Meetings - "Ad hoc' meetings and telephone discussions with City personnel during course of Stage 3 work;
working session during field investigation or analysis elements of work as needed to discuss interim findings;
working session during preparation of draft Report of Findings.
Deliverables - None.
COST ESTIMATE IS ON NEXT SHEET.
S
SUMMARY DESCRIPTION:
STAGE 4
REPORT OF FINDINGS
9
Prepare Report of Findings summarizing the seismic analysis and evaluation for Big Canyon Reservoir,
including assessment of the condition of the existing asphalt liner and comments relative to the City's
plans for lining and covering the reservoir with HDPE. The report would also present design and
construction cost estimates for alternative recommended remedial measures.
ASSUMPTIONS / BASIS OF COST ESTIMATE:
Meetings - Working session during preparation of Report of Findings
Deliverables - Draft and final versions of Report of Findings
COST ESTIMATE:
LABOR CLASSIFICATION
HOURS
AVG.RATE
($ /hr)
TOTAL
TOTAL
($1
Principal -in- Charge /Peer Review
4
$
170.00
$
680
Project Manager
18
$
160.00
$
2,880
Consulting /Senior Project Professional
75
$
135.00
$
10,125
Project Professional
24
$
95.00
1 $
2,280
Assistant Project/Senior Staff Prof.
20
$
82.50
$
1,650
Staff
8
$
69.30
$
554
Drafter /Illustrator
16
$
66.00
$
1,056
Technical Assistant/Word Processor
8
$
66.00
$
528
Clerk
4
$
49.50
$
198
SUB -TOTAL - Labor
177
$19,951
Other Costs:
DESCRIPTION
QUANT.
RATE
TOTAL
Personal mileage
90
$0.325
$29
Reproduction
I.S.
$250
$250
Subconsu @ant services: John Bameich
4
$170
$680
Mark -up on ODC's
$680
15%
$102
Communications 3% on labor
$19,951
3%
$599
SUB -TOTAL - Other Costs
$1,660
TOTAL STAGE 4 COSTS
$21,611
•
See separate sheets for more
detailed breakdown of estimated costs by work stage. .
Big Canyon Reservoir Seismic Analysis Program
SUMMARY OF ESTIMATED MAN -HOURS AND COSTS
(5123/00)
LABOR CLASSIFICATION
AVG. RATE
(SOIf)
STAGES 1 and T
STAGES 3 and 4
Hours
Sub-total
Hours
Sub4alel Costs
Noun
9uR1ote1 Hours
Sub -lolel Coals
Sfage 1
Sfa9e T
star 3
Stage 4
Pri i al- in-Cfa e/Peer Review
$ 170.00
2
3
5
$
850
12
10
14
4
16
l0
18
$
2,720
to
$
3,060
P 'ect Mara f
S 160.00
24
12
36
$
5,760
29
to
38
18
47
l0
56
8
7,520
to
$
8,960
ConsuBl Senior "act Professional
$ 135.00
50
24
74
$
9,990
110
ro
744
75
185
to
219
$
24,975
to
$
29,565
P Professional
$ 95.00
32
16
48
$
4,560
24
to
24
24
48
l0
48
$
4,560
to
$
4,560
AssslarA Project/Senior Staff Prof.
8 82.50
8
24
32
$
2,640
92
l0
724
20
112
l0
144
$
9,240
to
8
11,880
Staff
$ 69.30
0
4
4
8
277
d
to
72
8
12
l0
20
$
832
to
$
1,386
OraBerAlluslralor
$ 66.00
2
6
S
$
526
4
ro
6
16
20
to
22
8
1,320
to
$
1,452
Technical AssislaMAMard Processor
is 66.00
4
4
8
$
528
fi
to
10
8
14
to
18
$
924
to
$
1,188
Clerk
is 49.50
4
2
6
$
297
6
to
10
4
10
is
14
8
495
ro
$
693
SUB-TOTAL -Lab"
126
95
221
8
25,430
287
to
362
177
464
l0
559
8
52,588
to
$
62,744
OTHER COSTS:
S 1,854
S 958
$
2,842
S 10,329
to S
37,998
87,660
$
17,989
ro
$
33,658
TOTALS:
Stages 1 m1d 2:
828,272
Stag" 3 and 4:
$
64,574
to
$
96,402
GRAND TOTAL (4 Stages)
$92,847
to
$124,674
•
See separate sheets for more
detailed breakdown of estimated costs by work stage. .
96,402
•
See separate sheets for more
detailed breakdown of estimated costs by work stage. .
• • Exhibit B
BIG CANYON RESERVOIR
SEISMIC ANALYSIS PROGRAM (SAP)
SCHEDULE OF FEES AND CHARGES
The following describes the basis for compensation for services
performed during the calendar year 2000.
PERSONNELCHARGES
The charge for all time required in the performance of
the Scope of Services, including office, field and travel
time, will be at the following rates:
t RSOWC LABORATORY SERVICES AND
EQUIPMENT CHARGES
The schedules of charges for laboratory testing performed
at URSGWC facilities and/" URSGWC equipment mad
on projects is available as needed.
When URSGWC staff appear as expert witnesses at court
trials, mediation, arbitration hearings, and depositions,
their time will be charged at 1.5 times the above hourly
rates. All time spend by personnel preparing to such
trials, hearings, and depositions, will be charged at the
above hourly rates.
Overtime (hours worked in excess of eight (8) hours per
day) by exempt personnel will be charged at the above
straight time rate, Overtime by non-exempt personnel
will be charged at 1.3 limn the above hourly rates,
Special project accounting reporting and financial
services, including submission of invoice support
documentation will be charged.
PAYMENT AND INTEREST CHARGES
URSGWC shall submit progress invoices to Client in
duplicate showing the services performed during the
invoice period and the charges therefore.
Within thirty (30) days after receipt of an Invoice, Client
shall pay the full amount of the invoice; however, If Client
objects to all or any portion of any Invoice. O shell so notify
URSGWC of the same within fifteen (15) days from
date of receipt of invoice and shall pay that portion
of the invoice not in dispute. The parties shall
immediately make every effort to settle the disputed
portion of the invoice.
Computers
The charge for use of in -house computers for
spreadsheets, word processing and other similar functions
is $7.00 per hour. The charge for use of Computer
Aided Design and Drafting (CARD), Graphics generation,
modeling applications and similar technical computing is
$25.00 per hour. The charge for use of the Geographic
Information Systems (GIS) is $35.00 per hour.
In addition to the above, there will be a charge of $5.00
each far paper plot and $15.00 for each cola plot
generated by CADD and GIS systems.
Document Reploduction
In4house reproduction will be charged at $.10 a page for
black & white and $1.50 a page for cola for letter, legal,
and 11 x 17 size copies. Other size document copying
will be charged at $2.75 a page.
Vehicles and Mileage
Field vehicles (pick -ups, vans, trucks, etc.) used on
project assignments will be charged at $60.00 per day.
The mileage charge for personal autos will be the Oren
current mileage rate established by the Internal Revenue
Service, which is now $325 per mile.
This fee schedule contains confidential business Information and Is not to be copied or
distributed for any purpose other than the use Intended In this contract orproposal.
UPS GREINER WOODWARD CLYDE
Page 1 of 2
Hourly
Personnel Classification
119k
OTHER PROJECT CHARGES
PrincipalJn- Charge/Peer Review
$
170.00
Subcontracts and Eeuictri Rental
Project Manager /Sr. Consult. Prof.
$
160.00
The cost of services subcontracted by URSGWC to others
Consulting /Senior Project Professional
$
135.00
and other costs incurred by URSGWC will be charged
Project Professional
It
95.00
at cost plus 15 %.
Assistant Project/Senlor Staff Prof.
$
62.50
Staff
$
69.30
Communications
Drafter /Illustrator
$
66.00
The cost of communications including telephone, telex
Technical Assistant/Word Processor
$
66.00
facsimile, routine postage and Naidental copying costs
Clerk
$
49.50
will be charged at a flat rata of 3% of total gross labor
charges.
When URSGWC staff appear as expert witnesses at court
trials, mediation, arbitration hearings, and depositions,
their time will be charged at 1.5 times the above hourly
rates. All time spend by personnel preparing to such
trials, hearings, and depositions, will be charged at the
above hourly rates.
Overtime (hours worked in excess of eight (8) hours per
day) by exempt personnel will be charged at the above
straight time rate, Overtime by non-exempt personnel
will be charged at 1.3 limn the above hourly rates,
Special project accounting reporting and financial
services, including submission of invoice support
documentation will be charged.
PAYMENT AND INTEREST CHARGES
URSGWC shall submit progress invoices to Client in
duplicate showing the services performed during the
invoice period and the charges therefore.
Within thirty (30) days after receipt of an Invoice, Client
shall pay the full amount of the invoice; however, If Client
objects to all or any portion of any Invoice. O shell so notify
URSGWC of the same within fifteen (15) days from
date of receipt of invoice and shall pay that portion
of the invoice not in dispute. The parties shall
immediately make every effort to settle the disputed
portion of the invoice.
Computers
The charge for use of in -house computers for
spreadsheets, word processing and other similar functions
is $7.00 per hour. The charge for use of Computer
Aided Design and Drafting (CARD), Graphics generation,
modeling applications and similar technical computing is
$25.00 per hour. The charge for use of the Geographic
Information Systems (GIS) is $35.00 per hour.
In addition to the above, there will be a charge of $5.00
each far paper plot and $15.00 for each cola plot
generated by CADD and GIS systems.
Document Reploduction
In4house reproduction will be charged at $.10 a page for
black & white and $1.50 a page for cola for letter, legal,
and 11 x 17 size copies. Other size document copying
will be charged at $2.75 a page.
Vehicles and Mileage
Field vehicles (pick -ups, vans, trucks, etc.) used on
project assignments will be charged at $60.00 per day.
The mileage charge for personal autos will be the Oren
current mileage rate established by the Internal Revenue
Service, which is now $325 per mile.
This fee schedule contains confidential business Information and Is not to be copied or
distributed for any purpose other than the use Intended In this contract orproposal.
UPS GREINER WOODWARD CLYDE
Page 1 of 2
•
SCHEDULE OF LABORATORY AND EQUIPMENT CHARGES
The following describes the basis for compensation for services —
performed during the calendar year 2000.
Standard laboratory tests will be invoiced at a fixed charge
per test. There will be a charge for the time of laboratory
personnel associated with the supervision of the testing
program and summarizing and plotting of the test data.
These personnel time charges will be at the hourly rates for
the classification of labor involved. The charges for standard
laboratory tests are as follows:
Laboratory Analysis
Type of Test
Visual Description and Classification
Water Content Determination
Water Content, Unit Weight
Specific Gravity
Plasticity Index (LL, PL and PI)
Particle-Size Analysis
314 -inch to #200 including wash
6 -inch to 0200 including wash
Combined PerticleSize Analysis on material
smaller than 3!4 -inch with 5 pt. hydrometer
Hydrometer Analysis -10 points
on material finer than 910 sieve
Double Hydrometer for Dispersive Characteristics
(reading to 5 microns)
Wash Analysis (#200 only)
Laboratory Compaction
4 -inch diameter mold
6 -inch diameter mold
Miscellaneous Sample Processing (hourly rate)
Unconfined Compression
Consolidation TestfConfined Compression
Set-up and 12 Incremental stages
Single loading or unloading
increment beyond 12 stages
Expansion Index (recompacted 4-inch diameter
per specimen)
One Dimensional Swell
Ring Shear Test (Consolidated Drained Test)
Fully Softened Condition with residual
Stage Residual, pra-cut (set -up, first point)
Incremental Stage, pre-cut (per point)
Unconsolidated- Undmined Triaxial Compression
Test (UU) - per point
Isotropically - Consolidated Drained Tdaxlal
Isotropically- Consolidated Undrained Triaxial
Hydraulic Conductivity, Falling Head Method
per Incremental Stage Determination
Pinhole Test (Intact or Remolded Specimen)
Specimen Trimming and /or Ramolding (hourly rate)
Rate Per Test f51
10
15
25
60
95
80
Quote
130
Rates for additional tests, not listed here, available upon
request and are quoted on a project speck basis.
Preparation of Shelby tube or other special samples,
equipment, or laboratory consulting will be based on
hourly personnel charges.
Samples
All samples of soil and rock will be disposed of 45 days
after submission of any document that includes the data
obtained from the samples unless other arrangements are
mutually agreed upon. Upon request, samples will be
delivered to the Client at the Client's cost or will be stored
for an agreed storage charge.
Equipment
Inclinometer
Water Level Meter
Sand Cone Equipment
Nuclear Density Gage
Drilling Kit
Down -Hole Logging Cage
Rate ($
n.uumour
25.001day
3.10/hour, 15.00 /day
6.20/hour, 30.00 /day
125.00day
21.00 /day
100 Rates for other special equipment will be furnished upon
request.
150
40
170
200
75
75
400
40
130
125
250
200
100
130
500
400
340
125
215
75
This fee schedule contains confidential business lnfonnadon and Is
not to be copied or distributed for any purpose other than
the use /mended in this contract or proposal.
URS GREINER WOODWARD CLYDE
Page 2 of 2
Big Canyon Reservoir Seismic Analysis Program
Proposed Schedule
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