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HomeMy WebLinkAboutC-3354 - Letter Agreement and $35,000 deposit for Construction Costs to Modify a 36-inch Manhole Structure at Bonita Canyon Sports ParkI ' a N- q Capital Projects and Contracts Administration Contract Encumbrance Project Title: Bonita Canyon Sports Park Contract No. 3270 aP Page No.: 195 Vendor Name: Metropolitan Water District of Southern California Vendor Address: 700 North Alameda Street Los Angeles, CA 90012 Phone: 213-217 -6000 of Services: Adjustment to existing manhole structure located in park site Additional Comments: Approved by City Council Time 27, 2000 Project Manager. Sinacori Date: 06 /28/2000 Vendor Number. 5062 Fund Division JPmjcct Number & Title Amount Available Balance 7441 C4120434 (Bonita Canyon Sports Park) $35,000.00 $42,38L18 Total: $35,000.00 _: :?>, :: >: :: .<iMS 0 Fun Division Project Number Sc Tte Amount Available Balance 7441 C4120434 (Bonita Canyon Sports Park) $7,380.00 $42,381.18 Subtotal $7,380.00 TOTAL $42,350.00 Administrative Services Department Authorization: Date: 6t6D Date: - %��! /r✓�) r TO: Mayor and Members of the City Council i June 27, 2000 CITY COUNCIL AGENDA ITEM NO. 14 FROM: Public Works Department SUBJECT: LETTER AGREEMENT FOR MODIFICATION OF A METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA 36 -INCH PIPELINE MANHOLE STRUCTURE AT BONITA CANYON SPORTS PARK RECOMMENDATIONS: Authorize the Public Works Director to execute a letter agreement with Metropolitan Water District of Southern California and establish an amount of $35,000 as deposit for construction costs to modify a 36 -inch pipeline manhole structure at Bonita Canyon Sports Park. 2. Establish an amount of $7,380 to cover the cost of unforeseen work. DISCUSSION: Metropolitan Water District of Southern California (MWD) owns 15 -foot of right -of -way that traverses the Bonita Canyon Sportspark site. Within this right -of -way is a 36 -inch water pipeline that is known as the ')range County Feeder pipeline. The development of the site will place an additional seven -feet of fill over the pipeline and will require a manhole structure modification. Since MWD has prior rights in this area, the costs of the adjustment must be paid by the City of Newport Beach. MWD has estimated the total cost to be $35,000 - although the final billing will be based on the actual costs incurred. Staff received a request from MWD for a deposit of $35,000, and a letter agreement for signature. Per Council Policy F -3, contracts in excess of $30,000 require specific City Council authorization prior to award. The letter agreement is included as an attachment. There are sufficient funds available for this encumbrance in the following account: 7441- C4120434 Bonita Canyon Sportspark Respectfully sub PUB a-%--ORKS DEPARTMENT Don Webb, Director By: Z" �'/ "',' l Lois Thompson Administrative Coordinator Attachment: MWD Letter Agreement $42,380 APPROVED BY CITY COUNCIL DAT 0U ?13 217 6567 `ocio6 /00, ,TEU 16:62 FAX 213 7 MWD LAKE EATEEWS • @001 Mw© METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA Odke of die General Manager MWD Orange County Feeder Sta. 2012+00 to 2015+00 Service Connection CM -5 MWD Project No. 2011 -99 -003 Mr. Mike Sinacori, P.E. Utilities Engineer and Project Manager Public Works Department City of Newport Beach 3300 Newport Boulevard Newporr Beach, CA 92658 -8915 Dear Mr. Sinacori: Pronosed Develonment of Bonita Canyon Snorts Park Reference is made to the pre - construction meeting held on Tune 6, 2000, at the Bonita Canyon Sports Park project site, regarding the proposed park development located south of Bonita Canyon Road in the City of Newport Beach. Metropolitan's 36- inch - inside - diameter welded steel Orange County Feeder pipeline, which is located within our 15- foot -wide right -of -way, traverses the park site. The proposed development of the site will place up to 7 feet of additional fill over our pipeline, requiring that our manhole structure at Sta. 2013 +13.20 (Service Connection CM -5) be modified. As this structure will be located in a landscape area, the final elevation of the top of our structure will remain approximately 2 feet above the proposed finished grade. Since Metropolitan has prior rights in this area, the costs of this adjustment must be borne by the City. The total cost for the adjustment of this manhole by Metropolitan is estimated at $35,000, provided the contractor places the final grading and landscaping around our manhole structure. We will schedule the work upon receipt of this amount. Our forces will coordinate this work with your construction contractor. Our final billing will be based on actual cost incurred and will include materials, construction engineering plan review, and administrative overhead charges calculated in accordance with Metropolitan's standard accounting practices. If the cost is less than the deposit, a refund will be made, however, if the cost exceeds the deposit, an invoice will be forwarded for payment of the additional amount within 30 days. 700 N. Alameda Street, Los Angeles, California 90012 • Mailing address: Smc 54153. Los Angeles. Callfomla 90054 -0153 • Telephone (213) 217 -500' 06/08/00 THU 16:53 FAX 213 T 7 HWD LAKIE HATHEWS • 0002 7#E Aa7lP PWW XW# 0!6W7 Of SW7WAV COMM Mr. Mike Sinacori, P.E. If you agree to the foregoing terms and conditions, please so indicate by signing the duplicate of this letter where indicated and returning it to Metropolitan. Upon receipt of the deposit and the executed original of this letter agreement, we will proceed with our review of your plans and provide Metropolitan's comments and requirements. Please reference the Substructures Job Number on your check, so that Metropolitan's Controller Branch may notify us immediately of your deposit For any Aithei correspondence with Metropolitan relating to this project, please make reference to the MWD Work Order and Substructures Job Numbers shown on the upper right -hand corner of the first page of this letter. Should you require any additional information, please contact Mr. Kieran Callanan, telephone (213) 217 -7474. Very truly yours, Mitch M. Lahouti, P.E., L.S. Senior Engineer General Design, Relocations and Substructures Manager KMCIb DOC #:.43&Bonka In Duplicate CONFIRM ACCEPT W Signature Date,- lavie, 20V �JN 2 F APPROVED TO: Mayor and Members of the City Council 0 C 3354- (33) June 27, 2000 CITY COUNCIL AGENDA ITEM NO. 14 FROM: Public Works Department SUBJECT: LETTER AGREEMENT FOR MODIFICATION OF A METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA 36 -INCH PIPELINE MANHOLE STRUCTURE AT BONITA CANYON SPORTS PARK RECOMMENDATIONS: Authorize the Public Works Director to execute a letter agreement with Metropolitan Water District of Southern California and establish an amount of $35,000 as deposit for construction costs to modify a 36 -inch pipeline manhole structure at Bonita Canyon Sports Park. 2. Establish an amount of $7,380 to cover the cost of unforeseen work. DISCUSSION: Metropolitan Water District of Southern California (MWD) owns 15 -foot of right -of -way that traverses the Bonita Canyon Sportspark site. Within this right -of -way is a 36 -inch water pipeline that is known as the Orange County Feeder pipeline. The development of the site will place an additional seven -feet of fill over the pipeline and will require a manhole structure modification. Since MWD has prior rights in this area, the costs of the adjustment must be paid by the City of Newport Beach. MWD has estimated the total cost to be $35,000 - although the final billing will be based on the actual costs incurred. Staff received a request from MWD for a deposit of $35,000, and a letter agreement for signature. Per Council Policy F -3, contracts in excess of $30,000 require specific City Council authorization prior to award. The letter agreement is included as an attachment. There are sufficient funds available for this encumbrance in the following account: 7441- C4120434 Bonita Canyon Sportspark Respectfully (su�bm' PUB ORKS DEPARTMENT Don Webb, Director OBy: f" Lois Thompson Administrative Coordinator Attachment: MWD Letter Agreement $42,380 P, 1 z 6567 06/08/00 THU 16:52 FAX 213 0 6567 MWD LAKE MATHEWS 001 r MWD METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA Office of the General Manager MWD Orange County Feeder Sta. 2012 +00 to 2015 +00 Service Connection CM -5 MWD Project No. 2011 -99 -003 Mr. Mike Sinacori, P.E. Utilities Engineer and Project Manager Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 -8915 Dear Mr. Sinacori: Proposed Development of Bonita Canyon Sports Park Reference is made to the pre - construction meeting held on June 6, 2000, at the Bonita Canyon Sports Park project site, regarding the proposed park development located south of Bonita Canyon Road in the City of Newport Beach. Metropolitan's 36- inch - inside - diameter welded steel Orange County Feeder pipeline, which is located within our 15- foot -wide right -of -way, traverses the park site. The proposed development of the site will place up to 7 feet of additional fill over our pipeline, requiring that our manhole structure at Sta. 2013 +13.20 (Service Connection CM -5) be modified. As this structure will be located in a landscape area, the final elevation of the top of our structure will remain approximately 2 feet above the proposed finished grade. Since Metropolitan has prior rights in this area, the costs of this adjustment must be borne by the City. The total cost for the adjustment of this manhole by Metropolitan is estimated at $35,000, provided the contractor places the final grading and landscaping around our manhole structure. We will schedule the work upon receipt of this amount. Our forces will coordinate this work with your construction contractor. Our final billing will be based on actual cost incurred and will include materials, construction engineering plan review, and administrative overhead charges calculated in accordance with Metropolitan's standard accounting practices. If the cost is less than the deposit, a refund will be made; however, if the cost exceeds the deposit, an invoice will be forwarded for payment of the additional amount within 30 days. 700 N. Alameda Street, Los Angeles, California 90012 a Mailing address: Box 54153, Los Angeles, Califomia 90054 -0153 *Telephone (213) 217 -6000 06 /,u /00 WU 16:53 FAX 213 217 6567 MWD LAKE MATHEWS 7NE AVRt1PU IW W ER AVW RF SWWRN CRLFR M Mr. Mike Sinacori, P.E. If you agree to the foregoing terms and conditions, please so indicate by signing the duplicate of this letter where indicated and returning it to Metropolitan. Upon receipt of the deposit and the executed original of this letter agreement, we will proceed with our review of your plans and provide Metropolitan's comments and requirements. Please reference the Substructures Job Number on your check, so that Metropolitan's Controller Branch may notify us immediately of your deposit For any further correspondence with Metropolitan relating to this project, please make reference to the MWD Work Order and Substructures Job Numbers shown on the upper right -hand corner of the first page of this letter. Should you require any additional information, please contact Mr. Kieran Callanan, telephone (213) 217 -7474. Very truly yours, Mitch M. Lahouti, P.E., L.S. y Senior Engineer General Design, Relocations and Substructures Manager KMC /lb DOC #: 436 - Bonita In Duplicate CONFIRM ACCEPTANCE: Signature Date ¢J 002