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C-3396 - Digital Orthophotography Services - PSA
PROFESSIONAL SERVICES AGREEMENT FOR DIGITAL ORTHOPHOTOGRAPHY SERVICES THIS AGREEMENT, entered into this �94 day of , 2001, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Merrick & Company, whose address is 2450 South Peoria Street, Aurora, Colorado, 80014, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to implement Digital Orthophotography Services hereinafter referred to as "Project ". C. City desires to engage Consultant to provide digital orthophotography services (digital aerials) upon the terms and conditions contained in this Agreement. D. The principal members of Consultant are for purpose of Project are Brian Raber, Torin Haskell, and Brain W. Holzworth. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to contract with Consultant under the terms and conditions provided in this Agreement. 1 NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the 23rd day of January 2001, and shall terminate on the 31st day of December 2001, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of one hundred twenty-five thousand, one hundred seventeen and no /100 Dollars ($125,117.00). 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. 3.2 City shall pay no more than 50 percent of the total agreed upon price set out above until City receives, reviews, and gives approval for the final form of the prototype that Consultant has agreed to provide. 2 0 0 3.3 Consultant shall submit monthly invoices to City payable by City within thirty (30) days of receipt of invoice subject to the approval of City. 3.4 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibit "B ". 3.5 City shall reimburse Consultant only for those costs or expenses, which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Approved computer data processing and reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 3.6 Notwithstanding any other paragraph or provision of this Agreement, beginning on the effective date of this Agreement, City may withhold payment of ten percent of each approved payment as approved retention until all services under this Agreement have been substantially completed. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical 3 personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. Consultant further represents and warrants that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control or without Consultant's fault. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details in means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a 12 measure of control over Consultant shall mean that Consultant shall follow the desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies, which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with Consultant on Project. 7. PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Brian Holzworth to be its Project Manager. Consultant shall not bill any personnel to Project other than those personnel identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior written approval by name and specific hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants it will continuously furnish the necessary personnel to complete Project on a timely basis as contemplated by this Agreement. 8. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement and Consultant shall perform the services in accordance with the schedule specified below. The failure by Consultant to strictly adhere to the schedule may result in rN 0 0 termination of this Agreement by City and assessment of damages against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays, which are due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 8.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition, which purportedly causes a delay, but not later than the date upon which performance is due. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays, which are beyond Consultant's control. 8.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances by telephone, fax, hand delivery or mail. 9. CITY POLICY Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. 10. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City Council. 0 11. PROGRESS Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this 7 0 Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, it's elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. Companies admitted to do business in the State of California and assigned Best's A- VII or better rating shall issue insurance policies with original endorsements indemnifying Project for the following coverages: A. Workers compensation insurance covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance, which covers the services to be performed in connection with this Agreement in the minimum amount of one million Dollars. Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior notice has been given in writing • • to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance that Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation, which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership orjoint- venture. 9 0 0 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such forms as City may require, furnish reports concerning the status of services required under this Agreement. 16. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless City authorizes the release of information. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide the following: A. City will provide access to and upon request of Consultant, provide one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or 10 0 others without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide blueprinting, CADD plotting, copying and other services through City's reproduction company for each of the required submittals. Consultant will be required to coordinate the required submittals with City's reproduction company. All other reproduction will be the responsibility of Consultant and as defined above. C. City staff will provide usable life of facilities criteria and provide information with regards to deficient facilities. D. City will prepare and provide to Consultant street base digital file in AutoCAD (DWG) compatible format. 18. ADMINISTRATION The Public Works Department will administer this Agreement. Paul Medina shall be considered the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his /her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall 11 0 0 allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be bome by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 23. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such 12 0 0 persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Paul Medina, Project Manager City of Newport Beach 3300 Newport Boulevard P. O. Box 1768 Newport Beach, CA, 92658 -8915 (949) 644 -3311 Fax (949) 644 -3318 13 0 0 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attention: Brian W. Holzworth Merrick & Company 2450 South Peoria Street Aurora, CO 80014 (800) 544 -1714 (303) 751 -2581 (Fax) 26. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 27. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 14 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 30. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his /her judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 31. COMPUTER DELIVERABLES 1. The Contractor will provide digital data to the City of Newport Beach in a format that can be used on the City of Newport Beach's GIS System or in an acceptable standard data exchange format. Data will not be considered as delivered until the data has been successfully loaded and utilized on the City of Newport Beach's System. 2. The Contractor shall transfer the digital data to the City of Newport 15 0 0 Beach on a media agreed upon between City of Newport Beach and the Contractor. Each media item will be accompanied by a report or label that specifies the name of each file, the size of each file, the map number of each map on the media, and the name of the Contractor. 32. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: By: City Attorney ATTEST: City Clerk CITY OF NEWPORT BEACH A Municipal Corporation By: " td• Tom Mayor City of Newport Beach MERRICK & COMPANY By: 1 f1wk wl/ f : \usem\pbwlshared\agreements \fy 00- 01Vnerrick & oo - digital orthoAm 16 � lE��Rr O V = d C�4coP��r Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California prototype evaluation, and progress meeting will be held with the Newport Beach project team. C. PROPOSED SCOPE OF WORK TECHNICAL METHODOLOGY 0 EXHIBIT "All C. PROPOSED SCOPE OF WORK Page 1 Technical Specifications for the Aerial Photography Services Based on the specifications provided in the Request for Proposal from the City of Newport Beach, Merrick has provided the City with a concise description of the significant procedures/milestones that will occur throughout the Digital Orthophotography project. The basic structure of the technical narrative is as follows: • Minimum Requirements (Digital Ortho) Technical Procedures • Deliverable Products • Contour Alternative Technical Procedures • Black and White Mylar Alternative • Quality Control Procedures • Client Responsive Project Management • Technical Alternatives Merrick intends our chronological narrative to highlight the modem photogrammetric technology and technical understanding of the scope of this project. Minimum Requirements (Digital Ortho) Technical Procedures Step 1 — "Kick -Off" Meeting and Project Implementation Plan with City of Newport Beach 1. Immediately following the signing of the contract Merrick shall come on- site to meet with the City. The project "kick -off' meeting will be held with the City of Newport Beach to review scope of services, schedule, and deliverables. 2. Detailed presentations of all phases of the project methodology will be performed at this time. The forum for the presentation will be in a "hands -on" workshop environment to facilitate the exchange of quality information. Specific data and information required for the communication and technical aspects are gathered or verified at this time. 3. Merrick shall coordinate all project activities with Mr. Paul Medina, City of Newport Beach project manager. Merrick's project manager will be Brian W. Holzworth 4. We intend to finalize the control locations and review all of the existing survey information at this meeting. Step 2 — Project Setup I. In order to prepare the initial start-up documentation, all of the items to be discussed during the "kick -off' meeting must be resolved. Septe�' 27. 2000 M.kCORP ARKET\ PROPOSAL @000\B$002$2$ \Ter\CSCO ofWOM.d0C o °o MERRICK ter, 0 0 0 � c�E��Rr 0 o Proposal to Provide t Digital Orthophotography Services for the a, = City of Newport Beach, California C�gcow�J Our team strongly believes that communication is at the core of a successful project relationship. In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. C. PROPOSED SCOPE OF WORK Page 2 2. During the project set up, Newport Beach will gather the following information to establish the vital communication lines that will make communication and decision- making efficient. Our team strongly believes that communication is at the core of a successful project relationship. This effective communication strategy has allowed Merrick to work throughout the US from our central office in Denver. 3. Items that are recorded and stored by each team member are: • Primary contacts (administrative, technical) • Secondary contacts (administrative, technical) • E -mail addresses • Scheduled conference call times for project status • Scheduled on -site visits at Merrick and Newport Beach 4. In addition to the communication items, Merrick prepares its production facility for the project. The primary tasks being integrated in preparation of beginning the project are: • Scheduling of resources (equipment and personnel) • Preparation of the technical procedures documentation • Customizing in -house software tools • Prototype the production flow with Newport Beach and Merrick 5. A project of this size requires a start-up time frame of approximately one week. Once the information is gathered and /or tested, the team is ready to begin the next step of the project. Step 3 — Surveying Support for the Photo Control I . In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. The procedure takes advantage of the highly accurate Airborne GPS ( ABGPS) technology to minimize the amount of control required to meet positional accuracy requirements. 2. Additionally, a photo - identification (photo -ID) technique will be used, requiring fewer points to be premarked prior to flying the aerial photography. This methodology allows more flexibility in film acquisition, opening a longer flight window and ability to wait for an optimal day where environmental conditions are best suited for ortho imagery. This is an important aspect of the photography mission given the sometimes -foggy conditions that exist along the coast. 3. Merrick's GPS control will be referenced to not less than two of Orange County's survey points that presently exists within and surrounding the City. Based on this approach, there will be 12 photo - identification (photo -ID) points. 4. Because the ABGPS technology provides X, Y, Z coordinates for every exposure; the 12 photo -ID points are merely random quality inspection M\rOEer1RKE0 oO°o MERRICK J(� M ple R rA 7. 2000 RpPp$AU2000\85002525Ren \C -$cope 01 Work aoc Q��W �Rr O 6 u r s C54 G00.N�i a Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California COrnmifffffiL ; AU Yy01 fiEIM PHOTO. Inc • C. PROPOSED SCOPE OF WORK Page 3 points that will validate the accuracy of the ABGPS and Fully Analytical Aerial Triangulation (FAAT). 5. The photo -ID control will be based on aerial mapping needs and the precision will be adequate to support national Map Accuracy Standards for 1" =100' mapping with two -foot contours. 6• All control will be based on the California State Plane Coordinate System, Zone 6, North American Datum 83 -92. This project will be tied to the closest High Accuracy Reference Network (HARN) points_ 7• Vertical control will be referenced to North American Vertical Datum 88. 8. A preliminary control plan has been included in this proposal. Step 3a — Photo - Identification GPS 1. Once the aerial photography has been successfully flown, Merrick's photogrammetrist will be responsible to select the photo - identifiable points that will be GPSed. 2. As the City will notice in the flight line control diagram in "K. MISCELLANEOUS," the photo -ID points are evenly distributed throughout the project. These points will verify the positional accuracy of the FAAT. 3. Using a working set of contact prints, Merrick's photogrammetrist will review each area needing a photo -ID point then select an exact location that is clearly visible. 4. Next, each photo -ID point is "pin- pricked" and fully described on the back of the contact print. The GPS crew performs this in the field. The GPS crew will also photograph the control points on the ground as they are set and surveyed. The FAAT technicians to further verify the precise location of the point will use these snapshots. 5. Features that make the best photo -ID points are those that are most visible on the photography and easily accessible by the GPS crews. These points tend to be in low traffic areas and away from tall buildings, trees and other obstructions. The ideal photo -ID points are typically paint stripes in low traffic streets or parking lots. Step 4 — Acquire New Aerial Photography As stated in the City's RFP, the project wide negative scale for the color aerial photography will be 1:7,200 (1 "= 600'). Merrick will utilize Continental Aerial Photo, Inc. to perform the photography mission. Continental is located conveniently in Los Alamitos, California, very near to Newport Beach. This will minimize the mobilization time for the flight crew and make it easier to be responsive to unexpected clear skies. The Wild RC -30 camera drive unit incorporates forward motion compensation (FMC). Additionally, Continental's aircraft is equipped with GPS navigation and on -board receiver to accomplish the camera positioning for the aerotriangulation. Se ie.b , 27, 2000 M CORP�AKET ROPOSN.120DM5002525fTen�GSC o1 Wo* om o N MERRICK OOO 77 ... ..... 11 �c�bW°ORT O A u C7<IF00.�'e E Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick anticipates that the aerial photography will be flown in early October 2000 ... S C. PROPOSED SCOPE OF WORK Page 4 2. The aerial photography will conform to National Map Accuracy Standards. The following additional project specifications will also be strictly adhered to. These include: • Flying under optimal weather conditions such as cloud coverage and sun angle • Federal Aviation Administration (FAA) and Civil Aeronautics Board (CAB) safety regulations • State -of -the -art film processing 3. A current USGS camera calibration report meeting specifications for focal length (153 mm, ±3.0) can be found in "K. MISCELLANEOUS." The industry standard is that a camera calibration report not be older than three years. Continental's camera was last calibrated in March of 1998, - about 29 months ago. Though the City's RFP requires that the aerial camera calibration not be more than two years old, Merrick is proposing Continental's camera because of their convenient location near the project area. Please note that the industry calibration standard is every three years and that all mapping accuracies and image qualities will not be compromised using the proposed camera. • Conformance to project related side overlap and forward overlap specifications • All flight lines will be straight and parallel • Individual exposures must meet the tip, tilt and crab standards 4. The following photography characteristics apply: Negative Scale: 1" = 600' (1:7,200) Mapping Scale: 1" = 100' (1:1,200) Contour Interval: none required (2' as alternative) Flying Altitude: Forward Lap: Side Lap: Area per model: Number of Exposures: Number of Mapping Exposures: Mapping Flight Lines: Mapping Flight Line Miles: Mapping Flight Line Direction: 3,600' above mean terrain 60 % 30% 187.4 acres 219 167 13 63 North /South 5. The aerial photography shall be flown on, or near, the date designated by the project manager following the contract signing, or as soon thereafter as weather permits. Merrick anticipates that the aerial photography will be flown in early October 2000, or as soon as Merrick receives a Notice to Proceed. 6. Once the film is processed, inspected, and approved, each exposure shall be clearly labeled at the edge of the negative. The labeling shall include: date of photography, scale of photography, project name, flight line number, and exposure number. e122.20 °°O n;q M kCORPARKETPROPOSAI \20008502525 \Ten \C -Scp of Wpfkp ° ° MERRICK � ?E'x'�RT O J = s C�t,coM1�'r 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California ABGPS illustration Of importance to the City is Merrick's approach for utilizing two GPS base stations during the photography mission. 0 C. PROPOSED SCOPE OF WORK Page 5 7. A flight line plan is included in our proposal so that the City can see exactly how Merrick intends to fly the aerial mission. Step 5 - Airborne GPS Photo Control and Post Processing Merrick and Continental Aerial Photo will use Airborne GPS (ABGPS) in order to control the aerial photography. The following summarizes Merrick's ABGPS procedures. 1. An Ashtech receiver will be used in the aircraft for the land based reference points. 2. Of importance to the City is Merrick's approach for utilizing two GPS base stations during the photography mission. Based on our experience, having the extra receiver operating is important for two reasons: 1) it provides the necessary back -up if one receiver "goes down "; and, 2) does not "stretch" the practical limitation of GPS frequency over the City. 3. Moreover, having two base stations is the only way to assure proper geoid modeling so that the aerial triangulation fits correctly and that the photogrammetric map accuracies are achieved. Because of Merrick's precise ABGPS procedure, the accuracy of the horizontal and vertical positions of the photo centers will be ±3 cm (0.3') horizontal and ±5 cm (0.5') vertical. These tolerances are suitable for the desired accuracy requested by Newport Beach in this RFP. 4. The results from the kinematic data collection and/or data processing shall be simple coordinate values for each common epoch of data recorded by both the GPS receiver in the aircraft and a base receiver on the ground. 5. The photos shall be represented only by an exact time corresponding to the time that the GPS receiver recorded the electronic pulse from the camera when the photo was taken. These times shall be labeled with photo identifiers by referring to the trajectory plots and the pilot's flight reports so that the line numbers match those used by the pilot and thus, ensuring easy cross referencing. At the same time, test exposures and events caused by blanks shall be removed from the event list. 6. The latest available geoid model shall be used to determine the separation between the geoid and the ellipsoid. 7. Quality control will be performed by having loop closures through multiple base stations. S. Coordinates and elevations will be generated for the perspective center for each photograph that will be used in the fully analytical aerial triangulation process (FAAT). Step 6 - Fully Analytical Aerotriangulation (FAAT) 1. Fully Analytical Aerotriangulation (FAAT) creates coordinates (X,Y) and an elevation (Z) for supplemental photogrammetric points on each photograph that are used in the stereo model orientation process (Model Setup). September 27. 2000 M:ZCO ARKEnPROPOSALVOOUS5002525 \Text \C -Scots of WOMAO oo o MERRICK G 000 "'Cl <� �EwaoRr o m U S d C +q roaM�e 0 Proposal to Provide Digital Onhophotography Services for the City of Newport Beach, California The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Device Zeiss P1 Analytical Stereoplotter C. PROPOSED SCOPE OF WORK Page 6 2. The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Step 6a - Fully Analytical Aerotriangulation (FART) Preparation I. The pre - marked photo control points, new pass and tie points will be located, marked and numbered on the new aerial triangulation contact prints. Each type of control point will have a unique symbol and point number for easy identification in the remaining processes. 2. Pass and ties points are pre - selected stereoscopically by Merrick and the location are marked on the contact print with a semi - permanent pen. Each type of point has a unique symbol and point number for easy identification in the remaining processes. Each stereo model has six pass points and two tie points to the adjacent flight line. As each flight line is completed, the targeted ground control, pass, and tie points are marked and numbered on a strip diagram. 3. A stereo model diagram will be prepared for task tracking so the project status can be continuously updated and monitored by the production manager. Step 6b - Control Point Transfer (Pugging) 1. A Wild Pug4 point transfer device equipped with a 60- micron drill bit will be used to pug the analytical points. 2. The new pass and tie point locations will be placed in clear /flat areas with good contrast. Hills, trees, and light surfaces will be avoided if possible. 3. The cross - pugging progress will be marked and monitored on the aerial triangulation stereo model diagram. Step 6c - Point Measurement on Zeiss P1 Analytical Stereoplotter 1. Once all pass and tie points are pugged, the analytic technician places the photographs on stage plates in the Zeiss PI analytical stereoplotter. Merrick owns five Zeiss PI analytical stereoplotters. 2. Photogtammetric technicians then read eight fiducials on each photograph. This process checks film for shrinkage, expansion, distortion, and flatness of the film. 3. Subsequently, operators clear all parallax from the stereo model and locate/measure all pass points, tie points, and control locations. 4. Merrick assures that the mean error of all measured points does not exceed three microns. (A Zeiss P1 analytical Stereoplotter is capable of measuring a photograph ±I micron.) 5. After all photographs have been measured, Merrick creates a computer file with photo coordinates for each photograph. Secem f2r.2000 1100 N�CORP ARKETPROPOSA'-2OW+B5 2525 \Ten \GSc of WorkC a a MERRICK �:+ 000 ,....... . � NF'W ART O R, O = ar <icoa•+ Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 7 Step 6d - Process Aerotriangulation Data 1. After all the measurements are taken, the photo coordinates for each strip, or flight line are loaded into the FAAT software (Albany.) 2. Each strip is computed separately with the proper degree of polynomials, which is determined by the control configuration within the strip. 3. If any inconsistencies in the photogrammetric or field control data exist, Merrick will correct and rerun until data is acceptable. 4. Tie Point Analysis (TPA) will be performed on all flight strips. TPA shows relationship between flight lines (tie point to tie point) and spots any errors that exist. All errors will be corrected at this stage. 5. Execute preliminary block adjustments that incorporate field control throughout all points unlike the TPA that only deals with "photo coordinates" 6. Execute space resection that computes all the orientation parameters. 7. Execute Pre. - Albany. This program sorts all images and reorders orientation parameters into the minimum bandwidth order. 8. Execute Albany to perform the final bundle adjustment for the entire project area (block). This program gives final root mean square (RMS) misclosures at all horizontal and vertical control points. In addition, final coordinates are derived for all analytical points (pass points and tie points). 9. Once Merrick's certified photogrammetrist accepts the solution, a report is then prepared. 10. A comprehensive FAAT report of the results of the FAAT exercise will be submitted to the City project manager. This report will include, at a minimum, the following: • Root Mean Squared (RMS) error and residuals of the final block adjustment • Root Mean Squared (RMS) error and residuals of the quality control block adjustment • Diagram of stereo model layout with photo centers • Diagram of stereo model layout with control, tie and pass points 11. This report will be inspected and signed by Merrick's project manager, Certified Photogrammetrist, and FAAT Analyst. Step 7 - Develop the Ortho Imagery and DEM Prototype Project Merrick and the City will select the prototype area once the GPS, photography, and FAAT have been completed. The City will have an opportunity to review the prototype databases. Following the prototype review and approval by the City, the remaining project area will be automated. 2. To prove the photogrammetric conversion methodology, a prototype deliverables will be created. That is, a model or test will be created and analyzed to insure our procedures and assumptions are valid. Merrick believes we understand the complexity of this project and therefore do `M.COACer 21.2000 0 ° °o MERRICK M:\ CORPUAARKETPROPD SPL1200NB50025251TenNC5cope of woA.tloc Q�gW�RT O A U = s c� �r 4FOa� 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. 0 C. PROPOSED SCOPE OF WORK Page 8 not anticipate major modifications in our procedures because of the prototype. 3. The prototype will be a representative sub -set of the entire project. Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. The primary objectives of the prototype are: • Validate that the ortho image and DEM data products being generated will meet Newport Beach expectations. • The prototype model will be used by the City to demonstrate and communicate the purpose of the project to management and administrators. • Test the physical GIS database structure. The primary aspects of the design will focus on defining and documenting important database structure items such as: • Tile naming conventions • Boundary coverage • DEM format • Digital ortho radiometry • The digital ortho imagery specifications will be scrutinized during the prototype step in order to be sure that the image data conforms to the predefined specifications of Newport Beach. • Tonal Quality is a subjective attribute of digital ortho imagery that is strictly dependent on a personal preference. Additionally, the hardware and software being used by the City will influence the visual aesthetics of the imagery. Merrick will use the prototype project to determine the best tonal qualities based on all of the above factors. This will be especially important over water and other consistent tonal areas. • Develop the communication protocol and response time expectation for rectifying source document anomalies. Establish and strengthen the working relationships between Merrick and Newport Beach. • Develop /modify in -house and project quality control process which minimize the time that is spent on inspection of each deliverable product. 4. At the completion of the prototype conversion, a final implementation plan and schedule will be submitted. This plan will incorporate the knowledge and experience obtained during the development of the prototype effort. The City would then provide Merrick authorization to proceed on the project -wide automation. Step 8 - Perform Model Orientation I. After the database design has been finalized and the prototype completed. Merrick will be ready to begin the stereo compilation for all of the project area. This next step performs internal relative and absolute positioning of SePfem 127.2000 ❑OO M: \CORPWARKET\ PROPOSAL \2000185002525tTen \GScom of Wod.o ❑. ❑ M E R R I CK ,, Clow "....... J" � ?f''��RT O U = d < /F00.N 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick encourages the City to carefully scrutinize the process being used to generate the DEM ... because it will impact the City's ability to overlay other data sets on to the imagery. C. PROPOSED SCOPE OF WORK Page 9 each photo. To accomplish this, a least- squared analysis of each model will be executed to obtain orientation residuals. 2. Merrick inspects all residuals to ensure conformance to accuracy standards. Once approved, the stereoplotter operator will use these values to compile into the precise coordinate system established for this project. 3. Generate the Model Orientation Report to document the setup results for each stereo model. Merrick's photogrammetric supervisors will approve the setup and orientation of each model. Step 9 - Load Adjacent Model Data I, This step merges digital data collected from adjacent photographs to verify that information on the edge of each photograph matches on each image, resulting in a "seamless DEM database" Step 10 - Photogrammetrically Collect Digital Elevation Model (DEM) I. A DEM will be collected to produce the digital ortho imagery. A DEM is a coarse representation of the terrain that is used in the digital ortho rectification processes. The imagery created using the following DEM methods will meet National Map Accuracy Stptidards for a 1" =100' digital orthophoto. 2. The three - dimensional (3 -D) digital elevation model (DEM) is formed by collecting only major breaklines and mass points throughout each stereo model. Breaklines are spots taken along abrupt changes in the terrain such as major road crown, drainages, and ridgelines. Mass points are spot observations taken at somewhat even intervals. 3. It is very important to mention that Merrick does not cut comers on the DEM collection process. That is, there are many ways to reduce the time required to collect a DEM. Unfortunately, by cutting corners, the cost to produce the DEM becomes very low. Merrick encourages the City to carefully scrutinize the process being used to generate the DEM for this project. This is an important aspect because it will impact the City's ability to overlay other data sets on to the imagery. 4. Merrick's DEM will have approximately 2,000 - 4,000 points per tile. Actual point density depends on the type of area being modeled (rural, urban, etc.) and degree of relief change. 5. Merrick creates the DEM in the following standardized steps. • Collect 3 -D discontinuity lines along all major terrain breaks such as road crowns, drainages, etc. • Scan and create elevation profiles in parallel rows on each model at two rows per inch at map scale. • Verify accuracy and completeness of terrain model using Merrick's software to routines inspect that scan lines conform to the predetermined National Map Accuracy Standards (row spacing, completeness, extent, point density, etc.). Sep,embe, 27, 20DO M.CORP',MARKET\PROPOSALVOOMB5 525\TeZ%C-Scope & Wo*.E H. d MERRICK 000 ?: a 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California The Zeiss scanner is capable of scanning aerial film negatives and diapositives. Digital Ortho Rectification C. PROPOSED SCOPE OF WORK Page 10 Step 11 - Digital Orthophotography Image Processing The following is an overview of the process by which Merrick creates digital ' orthophoto images. There are five main steps involved in creating a digital ortho. These include: • Creation and acceptance of the ortho Digital Elevation Model (DEM) • Creation and acceptance of the planimetric databases • Negative rasterization (scanning) • Fully differential orthometric rectification • Radiometric correction and image processing • Data quality inspection and delivery The major components of each step are outlined below. Step 11a — Negative Rasterization (Scanning) 1. When scanning the film or diapositives, red, green, and blue histograms or look -up tables (LUTs) are customized to establish the optimum "bell shaped curve." This will assure the digital ortho imagery will have a well - balanced array of tonal values. 2. Merrick will use the original (first generation) negatives to create a higher quality image. 3. When handling the film, Merrick's scanning analyst uses extreme care and white gloves. This procedure reduces the possibility of scratching. 4. Merrick always recommends maintaining the input scan small than the final output resolution. We have found this to yield a higher quality product for the client without increasing the cost. 5. The following table illustrates the relationship between photo scale, input scan size and output pixel resolution. Project Scale Photo Scale Input Scan Input Pixel Final Pixel 1" =100' 1" =600' 7 microns 0.17' 0.25' Step 11 b — Digital Ortho Rectification Establishing or defining the ground surface and scanned negative relationship via digital orientation are the next step of the process. The ground surface is defined by the validated DTM that Merrick has collected photogrammetrically. During this process, digital images are geo- referenced to that surface using Zeiss Phodis Digital Orientations, which generates an interior (from the camera calibration report) and exterior orientation (from the FAAT) of the scanned image. These orientations relate the scanned image to the camera and subsequently the camera to the ground. Merrick uses a suite of Zeiss digital image rectification and processing packages to rigorously calculate and generate precision ortho data from the original scanned negatives. Merrick will use a Cubic Convolution resampling method, with the ability to edge- enhance or smooth an image as needed to arrive at the best geometric and radiometric output possible in the commercial market today. Seplem"(2). 2000 M\ CORPWARKETWROPO 5AL\2000185002525\TeM \C,scom 01 Wwk,y 0 D MERRICK �! 000 :........ �`t � a+EW PORT O 6 C^p oowN`r Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Ll C. PROPOSED SCOPE OF WORK Page 11 Step 11c - Correcting Bridge and Overpass Lean 1. In order to reduce the aesthetic impact of the radial displacement of tall buildings and overpasses in some portions of the project, Merrick will rectify additional exposures over some portions of the area. To accomplish this, each exposure will be analyzed to determine the very best frame to minimize feature displacement over these areas. 2. Based on scanned aerial photographs, the digital imagery used as the source for resampling to a differentially rectified ortho accurately reflects what the scanner saw in the photography while scanning the exposure. As a central perspective image, the camera looks straight down at the ground only at the point directly beneath the camera at the moment of exposure. Everything else is seen in a wide -angle view, with buildings and other above ground features leaning over to an ever - increasing degree the farther away they are from the center of the photograph. Merrick also uses these techniques to correct the lean of bridges and overpasses. In the illustrations below, the first image is the ortho before correcting the lean of an overpass. The second image demonstrates Merrick's ability to: 1) modify the DEM; 2) rectify a portion of an adjacent exposure; and 3) mosaic the overpass taken from a different perspective into the final image. Step 11d —Tone Balancing Using Silicon Graphic workstations and Stellacore OrthoVista software for image processing and modification systems, the radiometric characteristics of each image are automatically compared and adjusted to a standard project histogram. This results in each ortho possessing similar tonal quality throughout the entire project area. Each ortho image will consist of a balanced array of color values. The following is a sample of Merrick's in -house procedure to ensure the best tonal match using the OrthoVista software: Sepwe r 27. 2000 000 �7 f M \CORD RKMPROPOSAL�YOOO�a5002525 \Te1OC. -SCOPE Of Wor.A 6.6 MERRICK ✓-� 000 ::. ... _. _ .... :.. :. _ 0 0 o Proposal to Provide Digital Orthophotography Services for the r = City of Newport Beach, California �rIGO RNA' C. PROPOSED SCOPE OF WORK Page 12 Step 11e— Final Digital Ortho Quality Inspection I. Prior to delivering the orthophoto products, rigorous inspection of each image is performed by displaying each image and the surrounding images on screen. Mismatches, DEM "breaks," and similar occurrences are grounds for rejecting an image. This approach will generate a superior overall image data set across the entire project area. 2. Each of the above steps in the imaging process is self- checking. Therefore, each step of the production process has internal validation measures that must be approved prior to proceeding to the next step. Step 11f — Final Digital Ortho Formatting Following the acceptance of the imagery, the final ortho images are then formatted according to the final 3000' x 2000' the grid. Based on the grid layout proposed by the City, Merrick assumes that full tiles will be delivered for those on the border of the City. Imagery falling outside actual project area will be rectified with an Ortho DEM. This modeling technique will only control the imagery for ortho- rectification procedures. For this project, all imagery will be output as true color, TIFF format files with a World File. This format is 100% readable by ArcInfo and AutoCAD. Step 12 - Submit Ortho and DEM Databases to Newport Beach 1. Ship all maps and data products to Newport Beach for verification and inspection. 2. Merrick will work with Newport Beach to define quality control procedures that optimize the City's staff and equipment resources. Step 13 - Verify Deliverables by Newport Beach 1. Perform quality control on sample maps and data products. 2. Provide Merrick with review comments. SepleWl °°° M\CO EWHOPOSA2000\85002525 \Te4\C -So Of WOM.00 o o MERRICK OOtJ :.......... �e�E�PORr O 6 v r o. <�FORM� Ll Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, Calif omia 0 C. PROPOSED SCOPE OF WORN Page 13 3. Discuss comments with Merrick and incorporate comments into final products. Step 14 - Submit Final Maps and Data to Newport Beach 1. Incorporate Newport Beach comments into final deliverable products. 2. Ship deliverables to Newport Beach. 3. Acceptance of products by Newport Beach within 30 days of submittal. Minimum Requirements Deliverable Products The following outlines the deliverable products produced by Merrick for the minimum requirements. Merrick understands that all of the products listed below are the property of Newport Beach. GPS Survey Photo Control Products 1. GPS Photo Control Report. Aerial Photography Products 1. One set of labeled (titled) original 9" x 9" color negatives of aerial photography. The film will be delivered in an ASPRS approved canister. 1 One set of original 9" x 9" color film diapositives. 3. One set of paper 9" x 9" contact prints. This will be the "working" set with the FAAT pug and pass points identified and numbered. Delivered at the end of the project. 4. Flight plan showing flight lines and exposure stations on a USGS 7.5 minute quadrangle. 5. Digital flight line index in ArcInfo and AutoCAD formats illustrating the actual photo - centers taken using ABGPS. 6. Valid USGS Camera Calibration Report. Fully Analytical Aerotriangulation (FAAT) Products 1. FAAT QC Report. 2. Digital file of the stereo model limits to assist in the City's quality control. Photogrammetric Products 1. Photogrammetric DEM feature compilation criteria. 2. ASCII files of the DEM data. Color Digital Orthophoto Products 1. One set of CD -ROMs of I" =100' digital onhophoto tiles with a 0.25' pixel resolution (TIFF and TIFF World file.) SeP\embe\ 27.2000 MI OR"ARNET ROPOSAL\2000\E5P02525 \Ten \C. cooe u\WOM,Eeo ❑, N O 0 o MERRICK I � ?EW ART O J S a C�4[OM1��r 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California The contours interpolated using the following DTM methods will meet National Map Accuracy Standards (NMAS). 1. Two -Foot Contour Optional Procedure C. PROPOSED SCOPE OF WORK Page 14 The following narrative assumes that Merrick has successfully accomplished the aerial photography, ABGPS, FAAT, and project design. If the DTM and contour were selected by Newport Beach, it would replace the information provided about creating a DEM. The DTM would be used for both rectifying the digital ortho imagery and interpolating the two -foot contours. Step 1 - Photogrammetrically Collect Digital Terrain Model (DTM) 1. If this alternative is selected, a DTM will be created using a photogrammetric stereoplotter. The DTM is used to produce the digital contour database at two -foot intervals. 2. The contours interpolated using the following DTM methods will meet National Map Accuracy Standards (NMAS). Merrick's DTM data collection is the most advanced and accurate procedure to model the surface of the terrain. 3. Collecting breaklines and mass points throughout each stereo model creates the three - dimensional (3 -13) digital terrain model (DTM). Breaklines are spots taken along abrupt changes in the terrain such as road edges, drainages and ridgelines. Mass points are spot observations taken at somewhat even intervals. Merrick recommends that the spacing be related to final map scale and contour interval. When the distance between scan rows (grid density) is a function of the final map scale, it maintains the position integrity of the derived contour database. The following table illustrates the contour interval and DTM by map scale. Map Scale Contour Interval Mass Point Spacing Breaklines 1 " =100' 2' -100' All Merrick's DTM will have approximately 8,000 - 14,000 points per tile using the average approximate grid width. Actual point density depends on the type of area being modeled (rural, urban, etc.), level of planimetric feature capture, and degree of relief change. DTMs are created using the above grid spacing to guarantee that the topographic data conforms to National Map Accuracy Standards. Merrick's DTM and contouring procedures have been verified by field survey and are frequently used to generate plan & profile sheets, road/sewer design, drainage studies and volumetric computations. 3. Merrick creates the DTM in four standardized steps: • Collect 3 -D discontinuity lines along all terrain breaks, such as road edge, curb step -ups (2' contour only); knobs; major road crown; drainages, ridges, etc. • Scan and create elevation profiles (grids) on each model. • Stereo digitize spot elevations of all high -low points, such as toe and crests, saddles, buttes and street intersections. Seote F27. 2000 M \CORP AKET\ PROPOSAL \2000\85002525 \TeA \C.Scooe of Wo*, O o o M E R R I C K ,,�.; � ?E�PORr O u C14i00.M�' Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 15 L ick's DTM collection s" are very rigid in r to accurately model errain. tllllllllllllt Merrick's spot elevations are compiled on the stereoplotter and not interpolated from the DTM in a post - process. • Create obscurity lines (closed areas) where terrain data may be obscured by dense vegetation or shadow. 4. Breaklines are the most important part of a digital terrain model. Merrick's DTM collection "rules" are very rigid in order to accurately model the terrain. The following summarizes some specific criteria used by Merrick to compile breaklines: • Terrain "breaks" greater than % the contour interval typically require breaklines. • Planimetric features (hydrography and road edge) that are also breaklines are typically duplicated as both a feature and a breakline. • Minimums of three breaklines are needed to define a ditch or drain and four breaklines are required to define a graded berm or railroad grade. • Breaklines are collected as paired sets. They delineate planar surfaces which, when combined together, give the basic shape of the ground being modeled. In modern contour interpolation programs, the basic character of the ground is determined from breakline collection. • When collecting breaklines care is taken so that they do not conflict with each other and the mass point data. • In very steep terrain, cliff areas need at least a breakline at the top and bottom of the feature. Skipping scan point collection on near vertical cliff faces will generate better- looking contours. • Checks are done to make sure that the cliff is not an "overhang." If the lower breakline crosses under the upper breakline, the contours generated will be incorrect. • Checks are made into adjacent tie stereo models to guarantee that breaklines are continuous. 5. Verify accuracy and completeness of terrain model using Merrick's proprietary software to inspect that scan lines conform to the predetermined accuracy standards (row spacing, completeness, extent, point density, etc.). Step la - Compiling Spot Elevations Merrick's spot elevations are compiled on the stereoplotter and not interpolated from the DTM in a post - process. The spot elevations are also used as an independent verification of the positional accuracy of the contour data. 2. As the City is aware, National Map Accuracy standard of ±% of the contour interval is the standard for this feature. 3. Spot elevations are collected based on the unique characteristics of the terrain. At a minimum, spot elevations are collected for the cultural features at every street intersection, railroad crossing, bend in a road, in roads over a culvert, cul -de -sac centers, bridges, and culvert ends. Septem ( 27. 2000 M'.�OORPW RKET. ROPOSALVpOpZ5002525%T.nIC, CO of Wpd.EOt °oo °o MERRICK �(// a 0 r Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Mass Points and Breaklines Triangulated Irregular Network Topographic & Planimetric Data C. PROPOSED SCOPE OF WORK Page 16 For the physical features, spot elevations are collected at water elevation, on high (peaks, buttes); and, low (saddles, depressions) areas. Spots are also collected, between contour lines when they are more that 1" apart (100' at final map scale). Step 2 - Create Topographic Databases 1. Following the photogrammetric compilation of the DTM, Merrick utilizes SiteWorks to process the DTM and interpolate the final 5' contours (I' or 2' interval if selected by any of the participating Cities). SiteWorks is an engineering software package that work within Intergraph's MicroStation. 2. The points in the DTM are related and connected to each other by creating a Triangulated Irregular Network, also known as a TIN. Drawing 3 -D triangles whose comers are the DTM points creates the TIN. When the points in the DTM are collected "on the ground" and in a sufficient density, the legs of the triangles that connect the points should accurately represent the surface of the terrain. These triangles that are created to make the TIN are "drawn" within the contour interpolation (CIP) software according to certain rules. The principle rule is that breaklines act as a "hinge" for any triangulation that would pass through them. That is, any triangulation that tries to get past a breakline by going over or under it is forced to go up or down to that breakline and then continue on from there. This prevents the TIN from "submarining" through ridges or "bridging" over drains. 3. The next step is to process the DTM and create the contour levels using Merrick's contour interpolation software (CIP). After processing, attributes for elevation and line type are automatically populated for each line. The DTM will be interpolated to create a topographic map having the pre - defined contour interval. Contour data will be interpolated across sheet (tile) edges to form a continuous line. Use predetermined tile and sub -tile layout to "clip" continuous data into individual tiles. 4. Creating an aesthetic cartographic contour map is the next step in the process. At the editing workstation, contours are smoothed, enhanced, and verified. During the prototype, Merrick will work with the City to determine the cartographic quality of the contour database. 5. Next, a final inspection of the vertical accuracy is performed by comparing spot elevations to interpolated contours. This essential, independent, validation proves the accuracy of the contours. 6. Merrick utilizes in -house GIS software tools to programmatically create topologically correct coverages, validate edgematching, annotate index contour lines, and attribute contours. Merrick understands the cartographic, topologic, and engineering database implications when creating and editing digital data. That is, data products are more complex than conventional maps, therefore, advanced computer expertise, such as Sepfenmer 27.2000 M\CORP RKETROPOS7,D2000GS002525 \Tee \C -Scope ofWOM1 m O0o MERRICK o � u = s �pApnM`' 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California ... advanced computer expertise, such as that found at Merrick, are essential to Newport Beach for a successful project. Merrick's existing AM Ls and ARC tools will be customized to meet the specific QA/QC requirements of Newport Beach. If desired by the City, Merrick can make selected AML tools available to expedite their QC. 0 C. PROPOSED SCOPE Or W ORK Page 17 that found at Merrick, are essential to Newport Beach for a successful project. Merrick's processing software develops 3 -D vector contour files, patterns lines and automatically inserts attributes based on the database design standards. Step 3 - Creating Arcinfo Topography Databases 1. Merrick will convert the newly compiled topographic databases (.DGN) into ARC coverages using ARCIGDS software tools. Similarly, software called CATS4 is used to convert the DGN files into AutoCAD files. Merrick and ESRI have used these data translation tools successfully over the past five years. The software uses a series of translation tables to "map" features into the appropriate coverages. 2. Merrick's existing AMLs and ARC tools will be customized to meet the specific QC /QA requirements of Newport Beach. If desired by the City, Merrick can make selected AML tools available to expedite their QC. 3. Following the on -line completeness verification, Merrick will then make corrections, if needed. 4. A quality inspection plot is created of the topographic databases. These plots are then edited by the photogrammetric supervisor and the project manager for conformance to the project standards. Additionally, the following items will be inspected: • Edgematching of contour line that span tiles. • Cartographic consistency, line smoothness and zero length line segments. • Conformance to pre- determined node and vertice standards. • Polygonal features must close perfectly (obscured areas). • Verify that label and line attributes are consistent (elevation and line type). 5. Merrick's detailed QA/QC manual is available to Newport Beach to review at the project "kick -off' meeting. Step 4 - Final Quality Inspection of the Topographic Data 1. Thorough quality inspection procedures will be incorporated during each phase of the conversion project thereby minimizing the amount of quality inspection required at this stage. 2. Verify that ArcInfo contour database conforms to the specifications: • Coverage tolerances and name. • Definition of user defined attributes. • Annotation specifications. 3. Review the databases and plots to see that they conform to the project specifications prior to shipping to the City. SePwemce.22. loop 0130 1-1 PV.IA / M,CORRKET ROPOSAL42000ra5W2525%TeA�C -Scope of Work m ❑r. o MERRICK ❑I]0 o e V I a ° +cirowN�r • 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick utilizes quality control/quality assurances (QAtCC) throughout all phases of a photogrammetric mapping project. Quality Control /Quality Assurance C. PROPOSED SCOPE OF WORK Page 18 The following summarizes Merrick QA/QC procedures to be used on Newport Beach digital mapping project. Merrick utilizes quality control /quality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. The following section summarizes the quality checks to be performed. Compliance With ANSUASQC Q- 900211994 (ISO -9002) Merrick's Corporate Quality System Manual amplifies our quality objectives and defines the essential elements of the Merrick Quality System including specific responsibilities for implementation. In order to ensure uniform understanding of these elements, each core team is required to document its Quality System in a Project Quality Plan (PQP). Implementing procedures and instructions for the control of processes within its operations shall also be documented. These implementing procedures may include Quality Assurance Procedures (QAP), Project Administrative Procedures (PAP), Project Design Procedures (PDP), and Project Construction Procedures (PCP), which are under the control of the Core Team Leader. The Quality System, as implemented, is based upon the guidelines as defined in the International Standard ISO 9001, Model of Quality Assurance in design/development, production, installation, and servicing. The structure of the Merrick Quality System consists of: • ISO 9002 Guidelines • Quality System Manual - Corporate • PQP, Procedures, and Standards IS09002 Corporate Endorsement The management of Merrick endorses the policies in this manual and certifies that this manual correctly describes the quality system in use within Merrick. The signatures affirm that management of organizations participating in the quality system will review the status and adequacy of the part of the system they are executing. Merrick QA/QC Procedures Merrick utilizes strict quality control /quality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. The client can review these procedures at any time throughout the mapping process. The following section summarizes the quality checks to be performed. SOIX � '27.2000 ❑❑❑ ^ M XCOA MARKET ROPOSAU200P85002525k7eelPSew oI Wom.dx ❑ ❑ MERRICK ❑❑ ❑,:... o e D x a C7<IFOM1�`' Ll Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Many manual verification procedures will be implemented to guarantee that the data and cartographic products conform to project standards. 0 Manual Quality Checks To Be Performed C. PROPOSED SCOPE OF WORK Page 19 Many manual verification procedures will be implemented to guarantee that the data and cartographic products conform to project standards. The following checks will be manually performed: • Inspection of production reports • Inspection of QC maps • Inspection of QC reports • Visual check of content (existence of required features) • Cartographic placement of all text and symbols • Cartographic inspection that all topographic and planimetric features match along the edge of adjacent map sheets • Graphic comparison of data to the source document (aerial photograph) • Complete deliverables report, transmittal, and data certification Automated Quality Checks To Be Performed Wherever feasible, automated procedures (many developed using in -house programming) expedite the verification and acceptance of the cartographic map products and databases. As described above, Merrick uses a wide variety of automated tools (C, MicroStation - LISP, AML, Intergraph User Commands, etc.) to create efficient editing and validation programs. The following QC items are commonly implemented during a conversion project: • Automated inventory/validation of all levels • Automated plot generation • Validation of the SPCS zone and double precision • Interactive inspection of data, maps, and production reports • Validation of tape format • Conformance to file naming convention • Validation of line attributes • Validation of network topology of linear features • Validation of correct annotation characteristics To ensure the integrity and completeness of data and cartographic products, Merrick will perform a quality inspection that includes a combination of plotting of data and manual examination and automated verification checks. GPS QA/QC A minimum of three receivers, observing simultaneously, will be used in a "leap frog" approach to the GPS observations. All antenna heights will be measured in both meters and feet to guarantee and verify an accurate receiver setup. Reviewing processed raw data and running loop closure checks will check survey data collected from the field by receivers daily. seple l27.?0 M'. IOORPWARKETPROPO SAL�PpOp�a5pp2525\7.4Z-SC 01 Wp.e DDO MERRICK' �-3 ��EV7POar 0 0 J S d ��Groaar Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 20 Loop closure tests of GPS observations will be performed to validate the integrity of the data. Closures on the GPS network show the resulting precision ratio in parts per million (PPM). Results are shown for each day of observations and for the entire project. Coordinates are referenced to latitude and longitude, while height is an ellipsoid value. The total distance traveled along the traverse is displayed together with the accuracy in parts per million (PPM). Also, the misclosures by the difference in X, Y, and Z Cartesian coordinates (dx, dy, dz) are shown. Loop closures are done before any adjustment and before any constrainment of the GPS network. The latitude and longitude coordinates and ellipsoid heights from loop closures are not to be used as final coordinates. An error ellipse is used to show each point's expected horizontal coordinate standard error. The scale of the plots is shown by the bar ticks running through the ellipses and by the tag at the bottom of the page of the display indicating the bar scale tick value. The scale is the same for all pages of the displayed ellipses. The point name is shown at the lower left of each ellipse and the angle (measured counter - clockwise from the positive east bar scale) made by the major ellipse axis is shown at the lower right. The sigma scalar shows the ellipses in the 95% confidence region. Analytical Aerotriangulation QA/QC All targeted and photo - identifiable field control points are located and annotated on a set of contact prints, and checked by the surveyor, or client, to ensure that no points are misidentified and all points have been located. The analytical technician will pug each pass point in digital stereo to guarantee all points are easily discernible and in open areas of average contrast and relatively flat terrain. The analytical technician will review the pugged scanned imagery to verify not less than one tie point per stereo model is common to the adjacent flight line, and that each stereo model contains not less than six pass points. During pugged diapositive measurement on Zeiss P1 analytical stereoplotters, independent model solutions are computed, and refined photo coordinates are checked to ensure that no point exceeds 10 microns of error. Hardcopies of the refined photo coordinates are produced and checked by the analytical technician for sequencing and transposition errors. During the mensuration process, the analytical technician will check for presence of gross errors, and take preventive measures during the intermediate adjustment procedures. Ground control checkpoints are frequently used to verify the ground control survey and aerotriangulation. After the accuracy has been verified, the checkpoints will then be included in the final aerotriangulation and in all subsequent stereo model setups. Stereo Digitizing (Digital Data Compilation on the DEM) QA/QC Prior to initiation of stereo compilation, both the project manager and Assistant project manager review the project specifications and procedures in detail with the photogrammetric team. Sep\em r27.2000 000 ( M.\CORP ARKET\PROPOSA \20O 85002525 \TeM \C -Scope or Work. O M E R R I C K !1— � e+E�O°ar o �'r O i er 9 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California When Merrick photogrammetrically produces the DTM, rigorous quality assurance procedures provide confidence that the DTM and consequently the orthophoto meet or exceed specifications. 0 C. PROPOSED SCOPE OF WORK Page 21 The project manager and/or the client generate a stereo model setup report for each stereo model for review. However, each photogrammetric technician is responsible for ensuring the model setup meets or exceeds project specifications. Upon completion of the stereo model, the digital data is processed at the compilation station to verify the elevation model completeness. This software verifies scan row spacing, point duplication, point density, and ridge and drain separations. Additionally, a final model setup report is generated and verified to ensure that model orientation remained constant during compilation. This step compares the coordinates defined during the FAAT with those read by the photogrammetrist. Another QC step is to review the area that the DEM data was collected. That is, it is important to be sure that the entire project area is being covered, in addition to a 2" buffer at the final mapping scale. As a final check, the photogrammetrist views the DEM in an isometric view to look for "spikes" in the elevation data that would create incorrect digital ortho imagery. Digital Orthophoto Image QA/QC A rigorous quality assurance program is implemented in all aspects of the digital orthophoto production. This includes a quality check automatically incorporated in each processing step. These checks ensure that the resulting product meets or exceeds all accuracy and quality specifications. Merrick utilizes the variable resolution of its Zeiss SCAI film scanner to ensure that no loss of geometric accuracy occurs because of image scanning. In addition to radiometric histogram evaluation and modification, the image quality is carefully monitored. Because the visual quality of an image is a subjective item, clients are encouraged to be involved in decisions that affect the image's visual qualities. Ultimately, orthophotos are as accurate as the rectification surface (DTM) on which they are based. When Merrick photogrammetrically produces the DTM, rigorous quality assurance procedures provide confidence that the DTM and consequently the orthophoto meet or exceed specifications. Several tests and checks are employed to verify that the ortho image is correctly registered to the DTM to ±2 image pixels, well in excess of National Mapping Accuracy Standards for the 1" =100' scale of mapping. In addition to the 3 -1) checks on photo control points, Merrick observes image boundaries and ortho sheet boundaries to determine that the images match. When translated to ground units, agreement across boundaries must be within the DTM accuracy specifications to be acceptable. When multiple photo exposures are mosaic to form single sheet orthophotos, the image seams must also agree within the DTM accuracy specifications. Overall, image quality is reviewed to ensure that the imagery is of consistent tone and contrast across the project area, and to specifically look for any breaks or processing failures within the image. Any such breaks will be cause Seple r 27. 2 MI CORPMARKETPROPOSAL�2WQ35002525 \Ten�GSco of W.M,O I o MERRICK ❑0, :,....... <.: �EVrPORr O 6 6 x a 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 22 for rejection and recreation of the affected sheets after determining the nature of the problem. Final image quality and geometric fit is reviewed prior to translation from our native Intergraph environment to the client - specific file format. Once translation has occurred, the translated images are displayed to ensure no errors have occurred in translation. The images are the written to the specified media for delivery to the client, and are backed up with all related project data to assure data recovery for future operations. Image Scanning The Zeiss SCAI film scanner currently in place at Merrick will be used to capture a fully populated color image for subsequent orthorectification. Radiometric and Geometric quality is enhanced by the fact that the original negative is used for input, with no image degradation occurring through subsequent darkroom processes. Image Rectification Using the previously discussed Intergraph suite of orthorectification and image processing software, all input data including the interior and exterior orientations, Digital Elevation Model, scanned input image, coordinate files and camera calibration data will provide the basis for pixel -by -pixel orthorectification to the specified output resolution and format. We have the option of using three different resampling techniques, including Nearest Neighbor, Bilinear, and Cubic Convolution with Parameters. Image Radiometry All imagery will be populated with 8 -bit values covering a range from 0 to 255 for each color band (red, green, blue.) During masspointfbreakline collection, we prefer to collect data out to the edges of map sheets to ensure that there are no gaps in coverage, allowing generation of complete map sheets with no zero -value pixels due to incomplete DTM coverage. Image Mosaics Use of the Zeiss OrthoVista processing software allows the mosaicking of several different images to create the desired output map sheet coverage. Tone and contrast are adjusted automatically between input images during this process, with the images then feathered across a zone to eliminate seam lines within the project area. Further processing, if required, is carried out with both Intergraph Imager and AutoDodge packages to maximize image quality across the entire project area. As we scan the original flight negatives for maximum image quality on input, it is not necessary to create a special set of ortho diapositives for scanning purposes. We can, of course, use ortho diapositives as the scanning source if so desired, but our experience has shown exceptional results in both radiometry and geometry by scanning the film negatives as an original data source. SeptOR 27. 2000 °o °o MERRICK � M:\CORP, MARKET \PROPOSAI\2000�85002525 \Teq\C -$cope of Wo,k.tloc O U � I 4FOPN 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Experience with many different projects has shown a consistent digital orthophoto well in excess of WAS standards. Accuracy C. PROPOSED SCOPE OF WORK Page 23 Experience with many different projects has shown a consistent digital orthophoto well in excess of NMAS standards. This is of course dependent on the input data, and is stated only for features at ground surface. Due to the physics of the central perspective aerial photograph, buildings will exhibit leans or displacements progressively from the center of the photograph, as will bridges, overpasses and other features above ground level that have not been modeled with the DTM data. Registration and Scale Check Each image is displayed onscreen both individually and in conjunction with the surrounding map sheet images to ensure completeness of coverage, edge matching, and tone matching. As part of that check, all panels or photo -id control points are compared to the measured coordinates during survey to ensure meeting stated accuracy standards. Planimetrics are overlaid with the image data as well to check specifically for correct fit, placement, and completeness of the data prior to final formatting and delivery. Any discrepancies are noted and appropriate steps taken to correct any errors in placement or fit. Image Quality Check As discussed previously, all scanned image data is rigorously reviewed during the entire orthorectification process to guarantee maximum image quality on output. This includes a final image review of all final format project images to specifically check for edge matching and tonal consistency across the entire project area, and to guarantee that no errors have been introduced at any point along the production workflow. Final Check Planimetric and control point overlays are conducted as a matter of course following output of the rectified image to specifically check for fit, completeness and positioning errors. These checks are completed on the initial output ortho, the formatted map sheet image after mosaicking, if any, and on the final output format delivery files prior to delivery to eliminate any chances for errors. Personal Project Management Approach It is Merrick's responsibility to satisfy the photogrammetry, mapping, and ortho requirements of Newport Beach. Merrick will accomplish this objective in many ways. In addition to implementing a proven technical approach, Merrick's team will prepare all project deliverables so they conform to National Mapping Accuracy Standards. Merrick also uses a personal project management approach to communicate project scope, issues, and status. The following summarizes the responsibilities of Merrick's project manager. Se IK l2T. 2000 M;� AO AgKETPPOPOSALVOOO�BSW25251Te4�C .Sp MWp .0 5 b MERRICK' 1 000 ! :........ . ...... ¢�EwPOgr O b O r d c �r 1<I FOM1N 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Doyle Abrahamson, Merrick's in -house California PLS, will support the project team from a technical management position. Communication Protocol C. PROPOSED SCOPE OF WORK Page 24 Efficient and accurate communications between the Newport Beach project team and Merrick will greatly contribute to the success of this project. Merrick is not limited by our proximity. Therefore, project meetings at either site can be arranged within a short notice. Communication with the Newport Beach project team will be through the Merrick technical/contract manager and/or project manager. Merrick's technical /contract manager is Brian Raber, CMS and the project manager is Richard Hanson, CP. Doyle Abrahamson, Merrick's in -house California PLS, will support the project team from a technical management position. Merrick and the Newport Beach project team are required to designate one contact person for each of the following classes of issues: Mapping, Technical, Schedule, Contract. The same person may be assigned to more than one class. The designated person will initiate all communications regarding a class of issues and all responses will be directed to that person. A back -up person should also be designated for each class. Merrick's Communication Protocol will be the procedure to document the results of discussion and the decision made because of the communication between Project Team members. In summary, all communication (fax, telephone, transmittal, personal visit, etc.) is documented and stored in Merrick's "Project Log." Additionally, telephone conversations that are deemed to have significant value will be summarized and submitted to the each key team member to guarantee an understanding of the conversation. Status Reporting The Project Status Report is used to communicate the status of each conversion task. These Project Status Reports will be submitted based on a bi- weekly schedule and will reflect project status as of the end of work on the preceding day. Initially, the report will be faxed to the Newport Beach project team. Status will be reported as the estimated percentage of completion for each task identified in the report. Meetings (at Newport Beach) "Kick -Off" Meeting(s) Merrick believes client interaction early in the process is very important and necessary for a successful project implementation. A meeting at the Newport Beach project team's offices shall take place immediately after the contract is awarded. Merrick and the Newport Beach project team will review all aspects of the scope of work in order to finalize the contract for services. The purpose of this meeting is to guarantee that all members of the Newport Beach project team and Merrick are in agreement regarding all project - specific tasks. semee,ee, 27.2000 OOO M9GORP ARKET\PROPOSAL\2 O\B5002525 \Ten\GSco ofWo*.A ❑• ❑ MERRICK LIr 000 U 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Status Review Meetings C. PROPOSED SCOPE OF WORK Page 25 In order to create a continuous flow of information and knowledge to the Newport Beach project team, Merrick shall organize project review meetings at the Newport Beach project team or Merrick's Denver office. The initial "kick -off' meeting, prototype evaluation and progress meeting will be held with the Newport Beach project team. If additional meetings are necessary, Merrick will commit the resources to conduct these meetings. Prototype Evaluation Meeting A meeting will take place at the Newport Beach project team to critique the initial horizontal and vertical control transfer and data collection output. Al this point, the compilation criteria, database design, and schedule will be finalized. Cost Estimating and Controlling Project Costs Merrick uses a technical "Bottom -Up" approach to pricing all of our projects. That is, our pricing represents the culmination of many technical assumptions conceived by the technical team that will be responsible for satisfying the requirements once Merrick is awarded the project. The following summarizes the major technical assumptions that have a direct influence on price. Predefined project parameters: • Square miles • Number of exposures • Number of model setups • Quality of existing data to up -dated • Complexity of the database design • Specific planimetric features being collected • Criteria of planimetric features • Feature density Undefined project parameters: • Clients understanding of the photogrammetric process • Clients understanding of the Arclnfo data model • Clients understanding of AutoCAD and AutoMAP • Clients willingness to "partner" for a successful project Project risk parameters: • Acceptance criteria and feature tolerances • Duration of the acceptance period • Dollar amount of damages • Aggressiveness of project schedule • Number of participating cities Septem i27, 2000 M:fCORP ARKEnPROPOSALf2 "05002525fT.41C- $copeofWork,C oo °a MERRICK !�� o a U I �4cpaN�' 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California ❑❑❑ MERRICI i\ ❑ �— Erg veers 6As - \ , e `CAT -I CAT I Cataloged Image Management C. PROPOSED SCOPE OF WORK Page 26 By knowing the above project characteristics, Merrick's experienced project managers maintain the project budget and schedule that is committed to in the contract. Project Client Satisfaction Surveys We "partner' with the City's technical and management staff to be sure that the project is be implemented to the predetermined specifications. Moreover, it is Merrick's project manager's ultimately responsibility to make sure that Newport Beach is completely satisfied with the database being generated for this project. To assist Merrick's management and technical staff, a Client Satisfaction Survey is accomplished at least three times during the "project life cycle" The first Survey is given following the delivery of the Prototype databases. The second is usually given following the acceptance of the first/second major delivery milestone. The final Survey is given following the acceptance of all the products at the Project Close -out meeting. An independent person at Merrick gives these surveys so that the City can provide "candid" feedback to the project team. Technical Alternatives Alternative 1 — Citywide Compressed Imagery Merrick recommends that the City consider producing a set of compressed digital ortho imagery in a MrSID format delivered on a CD -ROM set or DLT magnetic tape. Merrick will provide the MrSID log file so that the City could see what the exact compression ratio is. If this alternative is selected, Merrick will compress the image dataset utilizing MrSID compression technology by LizardTech, Inc. Merrick is a business partner with LizardTech and has the ability to compress datasets in- house and combine the dataset with Merrick's CAT-1 extension. CAT -I is a way for non - technical users to view digital ortho and vector data. A description of Merrick CAT -I ArcView extension is included below. As a value -added product, Merrick is providing Newport Beach, at no cost, a solution for non - technical users to view and analyze the digital ortho databases being created. This ArcView application developed by Merrick is being provided at no additional expense to the City's primary participants. CAT-1 is explained in further detail below. Alternative 2 - CAT -I ArcView Extension for Viewing Digital Ortho Imagery Merrick's Cataloged Image Management CAT -] is used to manage a Digital Orthophotography Image Pyramid to display resampled images at differing ground pixel resolutions to provide for rapid image display over a wide range of scale. The application provides the user the ability to automatically load only those images required for the current view's extent with the appropriate pixel resolution for the display scale. sgple , 27. 2000 M:\CORP ARKETWROPOSAp20 "5002525 \Ten \C.ScomofWork.dW 5 o MERRICK ❑❑❑ ::.................... : 50 � rEW PpRr O o u = a CMG [ORK�r 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California AUTHORIZED ■ DEVELOPER of RESELLER ■INSTRUCTOR C. PROPOSED SCOPE OF WORK Page 27 Merrick is an ESRI Authorized Application Development Business Partner. CAT -I is built as an ArcView Extension to manage a Digital Orthophotography Image Pyramid of resampled images or MrSID compressed imagery. For this project, Merrick is providing the compressed imagery and not the pyramid. As an ArcView Extension, CAT -I is not a proprietary, standalone orthophoto viewing system. It provides you with all of the functionality that you get with ArcView's standard graphical user interface (GUI) plus additional functionality provided through open architecture Avenue scripting. CAT -I provides a custom GUT with the capability to add, create, and manage multiple image catalogs with differing ground pixel resolutions or MrSID database. This results in an Image Pyramid or compressed image database that can than be accessed rapidly and efficiently. CAT -I allows the user to pan and zoom in a view while automatically loading and displaying only those images needed to support the current scale and extent of the view. This reduces display time and provides for the capability to display larger areas with less memory requirements. This is possible by minimizing the number of images that are required to be loaded into memory and selects the smallest image file size appropriate for the viewing scale. CAT -I keeps the user informed of the ground pixel resolution that is currently being displayed by updating the view's table of contents. CAT -I is also capable of adding vector coverages (i.e., planimetric information) to overlay the orthophotography. This can be accomplished by adding individual themes to the Ortho View or by importing existing projects into a CAT -I enabled project. Sepfemoe, 27.2000 MICORW RKEnPROPOSAL�2WM500252 Ten \PSCpceofWoM.dm o O MERRICK' . .:. 51 000 < :.......... .:. 0 EXHIBIT "B" COST FOR DIGITAL ORTHOPHOTOGRAPHY SERVICES Following lump sum costs and hour estimates are for base orthophoto option. Additional fees for optional tasks follow the classification breakdown and Project Cost summation. Classification Project Manager FAAT Technician Photogrammetry Supervisor Photogrammetry Technician Imagery Supervisor Imagery Analyst Imagery Scanning Project Controls /Administration Materials, Expenses (S &H, plots, etc.) MdM (Merrick de Mexico) Subcontractors Mr. Sid Imagery Compression Project Cost* Additional Cost for DTM and 2' contour "Cost based upon lump sum fee for all services Hours w/ Equipment 55.70 $ 5,109.00 209.70 $ 9,491.00 78.63 $ 5,720.00 159.75 $ 6,729.00 20.88 $ 1,208.00 778.13 $ 35,049.00 86.25 $ 4,326.00 16.00 $ 707.00 $ 5,279.00 $ 16,006.00 $ 30,978.00 $ 4,515.00 $ 125,117.00 $ 97,278.00 J� 0 0 0� u d C,F00.N� EXHIBIT "A" Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE Of WORK City of Newport Beach, California Page 1 r yY. wy An initial "kick -of" meeting, prototype evaluation, and progress meeting will be held with the Newport Beach project team. TECHNICAL METHODOLOGY Technical Specifications for the Aerial Photography Services Based on the specifications provided in the Request for Proposal from the City of Newport Beach, Merrick has provided the City with a concise description of the significant procedures /milestones that will occur throughout the Digital Orthophotography project. The basic structure of the technical narrative is as follows: • Minimum Requirements (Digital Ortho) Technical Procedures • Deliverable Products • Contour Alternative Technical Procedures • Black and White Mylar Alternative • Quality Control Procedures • Client Responsive Project Management • Technical Alternatives Merrick intends our chronological narrative to highlight the modem photogrammetric technology and technical understanding of the scope of this project. Minimum Requirements (Digital Ortho) Technical Procedures Step 1 — "Kick -Off" Meeting and Project Implementation Plan with City of Newport Beach 1. Immediately following the signing of the contract Merrick shall come on- site to meet with the City. The project "kick -off' meeting will be held with the City of Newport Beach to review scope of services, schedule, and deliverables. 2. Detailed presentations of all phases of the project methodology will be performed at this time. The forum for the presentation will be in a "hands -on" workshop environment to facilitate the exchange of quality information. Specific data and information required for the communication and technical aspects are gathered or verified at this time. 3. Merrick shall coordinate all project activities with Mr. Paul Medina, City of Newport Beach project.manager. Merrick's project manager will be Brian W. Holzworth 4. We intend to finalize the control locations and review all of the existing survey information at this meeting. Step 2 — Project Setup In order to prepare the initial start-up documentation, all of the items to be discussed during the "kick -off' meeting must be resolved. Seple -p , 27.2000 DDD M:% COFiJARKEnPROPOSAL120M8500252STeA1 -Scope of Woh.dw o DMERRICK �r 001 7.77. . _ .:.,.. a 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Our team strongly believes that communication is at the core of a successful project relationship. In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. C. PROPOSED SCOPE OF WORK Page 2 2. During the project set up, Newport Beach will gather the following information to establish the vital communication lines that will make communication and decision - making efficient. Our team strongly believes that communication is at the core of a successful project relationship. This effective communication strategy has allowed Merrick to work throughout the US from our central office in Denver. 3. Items that are recorded and stored by each team member are: • Primary contacts (administrative, technical) • Secondary contacts (administrative, technical) • E -mail addresses • Scheduled conference call times for project status • Scheduled on -site visits at Merrick and Newport Beach 4. In addition to the communication items, Merrick prepares its production facility for the project. The primary tasks being integrated in preparation of beginning the project are: • Scheduling of resources (equipment and personnel) • Preparation of the technical procedures documentation • Customizing in -house software tools • Prototype the production flow with Newport Beach and Merrick 5. A project of this size requires a start-up time frame of approximately one week. Once the information is gathered and /or tested, the team is ready to begin the next step of the project. Step 3 — Surveying Support for the Photo Control 1. In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. The procedure takes advantage of the highly accurate Airborne GPS ( ABGPS) technology to minimize the amount of control required to meet positional accuracy requirements. 2. Additionally, a photo - identification (photo -ID) technique will be used, requiring fewer points to be premarked prior to flying the aerial photography. This methodology allows more flexibility in film acquisition, opening a longer flight window and ability to wait for an optimal day where environmental conditions are best suited for ortho imagery. This is an important aspect of the photography mission given the sometimes -foggy conditions that exist along the coast. 3. Merrick's GPS control will be referenced to not less than two of Orange County's survey points that presently exists within and surrounding the City. Based on this approach, there will be 12 photo - identification (photo -ID) points. 4. Because the ABGPS technology provides X, Y, Z coordinates for every exposure; the 12 photo -ID points are merely random quality inspection 9 E Sep:emWf 2000 ° M \CORDMA RKET PROPOAL2000502525 \TeM \C -Scop of Woktlo o o MERRICK I ❑1717 77.. . , ... . 0 o m J S �I -/PORN 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California ConnnffmL �.i t;j yoJF ifERLRL PffOTO.IffC C. PROPOSED SCOPE OF WORK Page 3 points that will validate the accuracy of the ABGPS and Fully Analytical Aerial Triangulation (FAAT). 5. The photo -ID control will be based on aerial mapping needs and the precision will be adequate to support national Map Accuracy Standards for 1" =100' mapping with two -foot contours. 6. All control will be based on the California State Plane Coordinate System, Zone 6, North American Datum 83 -92. This project will be tied to the closest High Accuracy Reference Network (HARN) points. 7. Vertical control will be referenced to North American Vertical Datum 88. 8. A preliminary control plan has been included in this proposal. Step 3a — Photo - Identification GPS 1. Once the aerial photography has been successfully flown, Merrick's photogrammetrist will be responsible to select the photo - identifiable points that will be GPSed. 2. As the City will notice in the flight line control diagram in "K. MISCELLANEOUS," the photo -ID points are evenly distributed throughout the project. These points will verify the positional accuracy of the FAAT. 3. Using a working set of contact prints, Merrick's photogrammetrist will review each area needing a photo -ID point then select an exact location that is clearly visible. 4. Next, each photo -ID point is "pin- pricked" and fully described on the back of the contact print. The GPS crew performs this in the field. The GPS crew will also photograph the control points on the ground as they are set and surveyed. The FAAT technicians to further verify the precise location of the point will use these snapshots. 5. Features that make the best photo -11) points are those that are most visible on the photography and easily accessible by the GPS crews. These points tend to be in low traffic areas and away from tall buildings, trees and other obstructions. The ideal photo -ID points are typically paint stripes in low traffic streets or parking lots. Step 4 — Acquire New Aerial Photography I. As stated in the City's RFP, the project wide negative scale for the color aerial photography will be 1:7,200 (1 "= 600'). Merrick will utilize Continental Aerial Photo, Inc, to perform the photography mission. Continental is located conveniently in Los Alamitos, California, very near to Newport Beach. This will minimize the mobilization time for the flight crew and make it easier to be responsive to unexpected clear skies. The Wild RC -30 camera drive unit incorporates forward motion compensation (FMC). Additionally, Continental's aircraft is equipped with GPS navigation and on -board receiver to accomplish the camera positioning for the aerotriangulation. Se0femDel 27. 2000 M:kCORPWRKETPROPO SAL @OOOISSW2525%req \PScope of Wo4.Ex o °OO MERRICK J 000 ::...........::... .:.: ... O C7 i c ° ,r � </FOM1� 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick anticipates that the aerial photography will be flown in early October 2000 ... C. PROPOSED SCOPE OF WORK Page 4 2. The aerial photography will conform to National Map Accuracy Standards. The following additional project specifications will also be strictly adhered to. These include: • Flying under optimal weather conditions such as cloud coverage and sun angle • Federal Aviation Administration (FAA) and Civil Aeronautics Board (CAB) safety regulations • State -of- the -art film processing 3. A current USGS camera calibration report meeting specifications for focal length (153 mm, ±3.0) can be found in "K. MISCELLANEOUS." The industry standard is that a camera calibration report not be older than three years. Continental's camera was last calibrated in March of 1998, - about 29 months ago. Though the City's RFP requires that the aerial camera calibration not be more than two years old, Merrick is proposing Continental's camera because of their convenient location near the project area. Please note that the industry calibration standard is every three years and that all mapping accuracies and image qualities will not be compromised using the proposed camera. • Conformance to project related side overlap and forward overlap specifications • All flight lines will be straight and parallel • Individual exposures must meet the tip, tilt and crab standards 4. The following photography characteristics apply: Negative Scale: 1" = 600'(1:7,200) Mapping Scale: 1" = 100' (1:1,200) Contour Interval: none required (2' as alternative) Flying Altitude: 3,600' above mean terrain Forward Lap: 60% Side Lap: 30% Area per model: 187.4 acres Number of Exposures: 219 Number of Mapping Exposures: 167 Mapping Flight Lines: 13 Mapping Flight Line Miles: 63 Mapping Flight Line Direction: North/South 5. The aerial photography shall be flown on, or near, the date designated by the project manager following the contract signing, or as soon thereafter as weather permits. Merrick anticipates that the aerial photography will be flown in early October 2000, or as soon as Merrick receives a Notice to Proceed. 6. Once the film is processed, inspected, and approved, each exposure shall be clearly labeled at the edge of the negative. The labeling shall include: date of photography, scale of photography, project name, Flight line number, and exposure number. • 0 Se iember 0 0 °o n;� M:\ CO14FNMARKETPROPOSAL @000\850025251Ten \GScope of Work.tloc MERRICK E i o e u s s c'a�oa�`r • • Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Of importance to the City is Merrick's approach for utilizing two GPS base stations during the photography mission. C. PROPOSED SCOPE Or WORK Page S 7. A flight line plan is included in our proposal so that the City can see exactly how Merrick intends to fly the aerial mission. Step 5 - Airborne GPS Photo Control and Post Processing Merrick and Continental Aerial Photo will use Airborne GPS (ABGPS) in order to control the aerial photography. The following summarizes Merrick's ABGPS procedures. 1. An Ashtech receiver will be used in the aircraft for the land based reference points. 2. Of importance to the City is Merrick's approach for utilizing two GPS base stations during the photography mission. Based on our experience, having the extra receiver operating is important for two reasons: 1) it provides the necessary back -up if one receiver "goes down "; and, 2) does not "stretch" the practical limitation of GPS frequency over the City. 3. Moreover, having two base stations is the only way to assure proper geoid modeling so that the aerial triangulation fits correctly and that the photogrammetric map accuracies are achieved. Because of Merrick's precise ABGPS procedure, the accuracy of the horizontal and vertical positions of the photo centers will be ±3 cm (0.3') horizontal and ±5 cm (0.5') vertical. These tolerances are suitable for the desired accuracy requested by Newport Beach in this RFP. 4. The results from the kinematic data collection and/or data processing shall be simple coordinate values for each common epoch of data recorded by both the GPS receiver in the aircraft and a base receiver on the ground. 5. The photos shall be represented only by an exact time corresponding to the time that the GPS receiver recorded the electronic pulse from the camera when the photo was taken. These times shall be labeled with photo identifiers by referring to the trajectory plots and the pilot's flight reports so that the line numbers match those used by the pilot and thus, ensuring easy cross referencing. At the same time, test exposures and events caused by blanks shall be removed from the event list. 6. The latest available geoid model shall be used to determine the separation between the geoid and the ellipsoid. 7. Quality control will be performed by having loop closures through multiple base stations. 8. Coordinates and elevations will be generated for the perspective center for each photograph that will be used in the fully analytical aerial triangulation process (FAAT). Step 6 - Fully Analytical Aerotriangulation (FART) 1. Fully Analytical Aerotriangulation (FAAT) creates coordinates (X,Y) and an elevation (Z) for supplemental photogrammetric points on each photograph that are used in the stereo model orientation process (Model Setup). SWte.Wl 27. 2000 M'\CORP ARKEnPROPOSAL @000\85002525 \Ten \C.Scop of Wom Em 1100 oo o MERRICK 'G 000 ,:._.:......_ :... �.1 Q ?EWOORr O 6 u r a Gcp wM� Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 6 The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Device Stereoplotter 2. The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Step 6a - Fully Analytical Aerotriangulation (FART) Preparation 1. The pre - marked photo control points, new pass and tie points will be located, marked and numbered on the new aerial triangulation contact prints. Each type of control point will have a unique symbol and point number for easy identification in the remaining processes. 2. Pass and ties points are pre - selected stereoscopically by Merrick and the location are marked on the contact print with a semi- permanent pen. Each type of point has a unique symbol and point number for easy identification in the remaining processes. Each stereo model has six pass points and two tie points to the adjacent flight line. As each flight line is completed, the targeted ground control, pass, and tie points are marked and numbered on a strip diagram. 3. A stereo model diagram will be prepared for task tracking so the project status can be continuously updated and monitored by the production manager. Step 6b - Control Point Transfer (Pugging) 1. A Wild Pug4 point transfer device equipped with a 60- micron drill bit will be used to pug the analytical points. 2. The new pass and tie point locations will be placed in clear /flat areas with good contrast. Hills, trees, and light surfaces will be avoided if possible. 3. The cross - pugging progress will be marked and monitored on the aerial triangulation stereo model diagram. Step 6c - Point Measurement on Zeiss P1 Analytical Stereoplotter I. Once all pass and tie points are pugged, the analytic technician places the photographs on stage plates in the Zeiss PI analytical stereoplotter. Merrick owns five Zeiss PI analytical stereoplotters. 2. Photogrammetric technicians then read eight frducials on each photograph. This process checks film for shrinkage, expansion, distortion, and flatness of the film. 3. Subsequently, operators clear all parallax from the stereo model and locate/measure all pass points, tie points, and control locations. 4. Merrick assures that the mean error of all measured points does not exceed three microns. (A Zeiss P analytical Stereoplotter is capable of measuring a photograph ±1 micron.) 5. After all photographs have been measured, Merrick creates a computer file with photo coordinates for each photograph. • Sepiem r 27.2000 000 M:\ COR "ARKET\PROPOSAL\2000\B5002525 \Teri \C -Scope of Work.doc a ❑ MERRICK X017 ::...:..... ....:..:..: . 0 C.J F�EwPORr p e 3 4 C1Q G00.0.'r Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 7 Step 6d - Process Aerotriangulation Data 1. After all the measurements are taken, the photo coordinates for each strip, or flight line are loaded into the FAAT software (Albany.) 2. Each strip is computed separately with the proper degree of polynomials, which is determined by the control configuration within the strip. 3. If any inconsistencies in the photogrammetric or field control data exist, Merrick will correct and rerun until data is acceptable. 4. Tie Point Analysis (TPA) will be performed on all flight strips. TPA shows relationship between flight lines (tie point to tie point) and spots any errors that exist. All errors will be corrected at this stage. 5. Execute preliminary block adjustments that incorporate field control throughout all points unlike the TPA that only deals with "photo coordinates." 6. Execute space resection that computes all the orientation parameters. 7. Execute Pre - Albany. This program sorts all images and reorders orientation parameters into the minimum bandwidth order. 8. Execute Albany to perform the final bundle adjustment for the entire project area (block). This program gives final root mean square (RMS) misclosures at all horizontal and vertical control points. In addition, final coordinates are derived for all analytical points (pass points and tie points). 9. Once Merrick's certified photogrammetrist accepts the solution, a report is then prepared. 10. A comprehensive FAAT report of the results of the FAAT exercise will be submitted to the City project manager. This report will include, at a minimum, the following: • Root Mean Squared (RMS) error and residuals of the final block adjustment • Root Mean Squared (RMS) error and residuals of the quality control block adjustment • Diagram of stereo model layout with photo centers • Diagram of stereo model layout with control, tie and pass points 11. This report will be inspected and signed by Merrick's project manager, Certified Photogrammetrist, and FAAT Analyst. Step 7 - Develop the Ortho Imagery and DEM Prototype Project Merrick and the City will select the prototype area once the GPS, photography, and FAAT have been completed. The City will have an opportunity to review the prototype databases. Following the prototype review and approval by the City, the remaining project area will be automated. 2. To prove the photogrammetric conversion methodology, a prototype deliverables will be created. That is, a model or test will be created and analyzed to insure our procedures and assumptions are valid. Merrick believes we understand the complexity of this project and therefore do SePte�D�OFIPN RKET\ ° ° °o MERRICK m JAARKET\ PROPOSAL \2DD0\95002525\Ten \GSCOpe o \work.00c 000 ::...:....... .:.... . . J 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. C. PROPOSED SCOPE OF WORK Page 8 not anticipate major modifications in our procedures because of the prototype. 3. The prototype will be a representative sub -set of the entire project. Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. The primary objectives of the prototype are: Validate that the ortho image and DEM data products being generated will meet Newport Beach expectations. The prototype model will be used by the City to demonstrate and communicate the purpose of the project to management and administrators. • Test the physical GIS database structure. The primary aspects of the design will focus on defining and documenting important database structure items such as: • Tile naming conventions • Boundary coverage • DEM format • Digital ortho radiometry • The digital ortho imagery specifications will be scrutinized during the prototype step in order to be sure that the image data conforms to the predefined specifications of Newport Beach. • Tonal Quality is a subjective attribute of digital ortho imagery that is strictly dependent on a personal preference. Additionally, the hardware and software being used by the City will influence the visual aesthetics of the imagery. Merrick will use the prototype project to determine the best tonal qualities based on all of the above factors. This will be especially important over water and other consistent tonal areas. • Develop the communication protocol and response time expectation for rectifying source document anomalies. Establish and strengthen the working relationships between Merrick and Newport Beach. • Develop /modify in -house and project quality control process which minimize the time that is spent on inspection of each deliverable product. 4. At the completion of the prototype conversion, a final implementation plan and schedule will be submitted. This plan will incorporate the knowledge and experience obtained during the development of the prototype effort. The City would then provide Merrick authorization to proceed on the project -wide automation. Step 8 - Perform Model Orientation After the database design has been finalized and the prototype completed, Merrick will be ready to begin the stereo compilation for all of the project area. This next step performs internal relative and absolute positioning of 0 September 27. 2000 000 M:\CORT ARKETPROPO SAL\2000\85002525 \Te4\C -Scope of Wmk.tl o_❑ M E R R I C K- 000 ..... Z .... ......:.: : J E O A O �<rFOR� Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 9 Merrick encourages the City to carefully scrutinize the process being used to generate the DEM ... because it will impact the City's ability to overlay other data sets on to the imagery. each photo. To accomplish this, a least- squared analysis of each model will be executed to obtain orientation residuals. 2. Merrick inspects all residuals to ensure conformance to accuracy standards. Once approved, the stereoplotter operator will use these values to compile into the precise coordinate system established for this project. 3. Generate the Model Orientation Report to document the setup results for each stereo model. Merrick's photogrammetric supervisors will approve the setup and orientation of each model. Step 9 - Load Adjacent Model Data This step merges digital data collected from adjacent photographs to verify that information on the edge of each photograph matches on each image, resulting in a "seaniless DEM database." Step 10 - Photogrammetrically Collect Digital Elevation Model (DEM) 1. A DEM will be collected to produce the digital ortho imagery. A DEM is a coarse representation of the terrain that is used in the digital ortho rectification processes. The imagery created using the following DEM methods will meet National Map Accuracy Standards for a 1" =100' digital orthophoto. 2. The three - dimensional (3 -D) digital elevation model (DEM) is formed by collecting only major breaklines and mass points throughout each stereo model. Breaklines are spots taken along abrupt changes in the terrain such as major road crown, drainages, and ridgelines. Mass points are spot observations taken at somewhat even intervals. 3. It is very important to mention that Merrick does not cut comers on the DEM collection process. That is, there are many ways to reduce the time required to collect a DEM. Unfortunately, by cutting corners, the cost to produce the DEM becomes very low. Merrick encourages the City to carefully scrutinize the process being used to generate the DEM for this project. This is an important aspect because it will impact the City's ability to overlay other data sets on to the imagery. 4. Merrick's DEM will have approximately 2,000- 4,000 points per tile. Actual point density depends on the type of area being modeled (rural, urban, etc.) and degree of relief change. 5. Merrick creates the DEM in the following standardized steps. • Collect 3 -D discontinuity lines along all major terrain breaks such as road crowns, drainages, etc. • Scan and create elevation profiles in parallel rows on each model at two rows per inch at map scale. • Verify accuracy and completeness of terrain model using Merrick's software to routines inspect that scan lines conform to the predetermined National Map Accuracy Standards (row spacing, completeness, extent, point density, etc.). September 27, 2000 M:ICORPMARKEnPROPOSAL� IB5002525�TeM \GScope of Wom,A a oo MERRICK oOO 7. 42 ,�l�WPpRr p e u r a C7[IC00.N`r • • Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California The Zeiss scanner is capable of scanning aerial film negatives and diapositives. Digital Ortho Rectification C. PROPOSED SCOPE OF WORK Page 10 Step 11 - Digital Orthophotography Image Processing The following is an overview of the process by which Merrick creates digital orthophoto images. There are five main steps involved in creating a digital ortho. These include: • Creation and acceptance of the ortho Digital Elevation Model (DEM) • Creation and acceptance of the planimetric databases • Negative rasterization (scanning) • Fully differential orthometric rectification • Radiometric correction and image processing • Data quality inspection and delivery The major components of each step are outlined below. Step 1 l — Negative Rasterization (Scanning) 1. When scanning the film or diapositives, red, green, and blue histograms or look -up tables (LUTs) are customized to establish the optimum "bell shaped curve." This will assure the digital ortho imagery will have a well- balanced array of tonal values. 2. Merrick will use the original (first generation) negatives to create a higher quality image. 3. When handling the film, Merrick's scanning analyst uses extreme care and white gloves. This procedure reduces the possibility of scratching. 4. Merrick always recommends maintaining the input scan small than the final output resolution. We have found this to yield a higher quality product for the client without increasing the cost. 5. The following table illustrates the relationship between photo scale, input scan size and output pixel resolution. Project Scale Photo Scale Input Scan Input Pixel Final Pixel 1" =100' 1" =600' 7 microns 0.17' 0.25' Step 11 b — Digital Ortho Rectification Establishing or defining the ground surface and scanned negative relationship via digital orientation are the next step of the process. The ground surface is defined by the validated DTM that Merrick has collected photogrammetrically. During this process, digital images are geo- referenced to that surface using Zeiss Phodis Digital Orientations, which generates an interior (from the camera calibration report) and exterior orientation (from the FAAT) of the scanned image. These orientations relate the scanned image to the camera and subsequently the camera to the ground. Merrick uses a suite of Zeiss digital image rectification and processing packages to rigorously calculate and generate precision ortho data from the original scanned negatives. Merrick will use a Cubic Convolution resampling method, with the ability to edge- enhance or smooth an image as needed to arrive at the best geometric and radiometric output possible in the commercial market today. • L_ J 0 sePIMW 27,2M ODO M\CORR ARKE71PROPOSAL\m00\B5 2525 \Ten\CSwmofWor.A oQO° MERRI_CK �/ L 0 0 s s C�4FO PM�t 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 11 Step 11c - Correcting Bridge and Overpass Lean 1. In order to reduce the aesthetic impact of the radial displacement of tall buildings and overpasses in some portions of the project, Merrick will rectify additional exposures over some portions of the area. To accomplish this, each exposure will be analyzed to determine the very best frame to minimize feature displacement over these areas. 2. Based on scanned aerial photographs, the digital imagery used as the source for resampling to a differentially rectified ortho accurately reflects what the scanner saw in the photography while scanning the exposure. As a central perspective image, the camera looks straight down at the ground only at the point directly beneath the camera at the moment of exposure. Everything else is seen in a wide -angle view, with buildings and other above ground features leaning over to an ever - increasing degree the farther away they are from the center of the photograph. Merrick also uses these techniques to correct the lean of bridges and overpasses. In the illustrations below, the first image is the ortho before correcting the lean of an overpass. The second image demonstrates Merrick's ability to: 1) modify the DEM; 2) rectify a portion of an adjacent exposure; and 3) mosaic the overpass taken from a different perspective into the final image. Step 11d —Tone Balancing Using Silicon Graphic workstations and Stellacore OrthoVista software for image processing and modification systems, the radiometric characteristics of each image are automatically compared and adjusted to a standard project histogram. This results in each ortho possessing similar tonal quality throughout the entire project area. Each ortho image will consist of a balanced array of color values. The following is a sample of Merrick's in -house procedure to ensure the best tonal match using the OrthoVista software: M:PCO De ARKE00 TPROPOSAL @0a °Oa MERRICK 2 Sele Rf 27. 2000\8500252STee \GScope of Work.tlac ° r 000 ::...::....... :.:.....:.::. � O be u = d r GfFO RHO • Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 12 Step 11e — Final Digital Ortho Quality Inspection I. Prior to delivering the orthophoto products, rigorous inspection of each image is performed by displaying each image and the surrounding images on screen. Mismatches, DEM "breaks," and similar occurrences are grounds for rejecting an image. This approach will generate a superior overall image data set across the entire project area. 2. Each of the above steps in the imaging process is self- checking. Therefore, each step of the production process has internal validation measures that must be approved prior to proceeding to the next step. Step 11f — Final Digital Ortho Formatting Following the acceptance of the imagery, the final ortho images are then formatted according to the final 3000' x 2000' tile grid. Based on the grid layout proposed by the City, Merrick assumes that full tiles will be delivered for those on the border of the City. Imagery falling outside actual project area will be rectified with an Ortho DEM. This modeling technique will only control the imagery for ortho- rectification procedures. For this project, all imagery will be output as true color, TIFF format files with a World File. This format is 100% readable by ArcInfo and AutoCAD. Step 12 - Submit Ortho and DEM Databases to Newport Beach 1. Ship all maps and data products to Newport Beach for verification and inspection. 2. Merrick will work with Newport Beach to define quality control procedures that optimize the City's staff and equipment resources. Step 13 - Verify Deliverables by Newport Beach 1. Perform quality control on sample maps and data products. 2. Provide Merrick with review comments. 0 SeplemWl 27, 2000 M,\ CORPMARKET \PROPOSAI\2000\B5W2525 \Text \GSw of Wor.dm oo °0o MERRICK J! 000 ,........... ._ �PEWPOar J i2' s. C7<IF00.N'r 0 0 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page Q 3. Discuss comments with Merrick and incorporate comments into final products. Step 14 - Submit Final Maps and Data to Newport Beach 1. Incorporate Newport Beach comments into final deliverable products. 2. Ship deliverables to Newport Beach. 3. Acceptance of products by Newport Beach within 30 days of submittal. Minimum Requirements Deliverable Products The following outlines the deliverable products produced by Merrick for the minimum requirements. Merrick understands that all of the products listed below are the property of Newport Beach. GPS Survey Photo Control Products 1. GPS Photo Control Report. Aerial Photography Products 1. One set of labeled (titled) original 9" x 9" color negatives of aerial photography. The film will be delivered in an ASPRS approved canister. 2. One set of original 9" x 9" color film diapositives. 3. One set of paper 9" x 9" contact prints. This will be the "working" set with the FAAT pug and pass points identified and numbered. Delivered at the end of the project. 4. Flight plan showing flight lines and exposure stations on a USGS 7.5 minute quadrangle. 5. Digital flight line index in ArcInfo and AutoCAD formats illustrating the actual photo- centers taken using ABGPS. 6. Valid USGS Camera Calibration Report. Fully Analytical Aerotriangulation (FART) Products 1. FAAT QC Report. 2. Digital file of the stereo model limits to assist in the City's quality control. Photogrammetric Products 1. Photogrammetric DEM feature compilation criteria. 2. ASCII files of the DEM data. Color Digital Orthophoto Products 1. One set of CD -ROMs of I" =100' digital orthophoto tiles with a 0.25' pixel resolution (TIFF and TIFF World file.) M XCC)ibe, RKET\ 15 N MERRICK M \CO ,27. 2000 OPOSAL12000 \85002525 \Tetl \GSCOpe of WoM1.Co� a 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California The contours interpolated using the following DTM methods will meet National Map Accuracy Standards (NMAS). Two -Foot Contour Optional Procedure C. PROPOSED SCOPE OF WORK Page 14 The following narrative assumes that Merrick has successfully accomplished the aerial photography, ABGPS, FAAT, and project design. If the DTM and contour were selected by Newport Beach, it would replace the information provided about creating a DEM. The DTM would be used for both rectifying the digital ortho imagery and interpolating the two -foot contours. Step 1 - Photogrammetrically Collect Digital Terrain Model (DTM) 1. If this alternative is selected, a DTM will be created using a photogrammetric stereoplotter. The DTM is used to produce the digital contour database at two -foot intervals. 2. The contours interpolated using the following DTM methods will meet National Map Accuracy Standards (NMAS). Merrick's DTM data collection is the most advanced and accurate procedure to model the surface of the terrain. 3. Collecting breaklines and mass points throughout each stereo model creates the three - dimensional (3 -D) digital terrain model (DTM). Breaklines are spots taken along abrupt changes in the terrain such as road edges, drainages and ridgelines. Mass points are spot observations taken at somewhat even intervals. Merrick recommends that the spacing be related to final map scale and contour interval. When the distance between scan rows (grid density) is a function of the final map scale, it maintains the position integrity of the derived contour database. The following table illustrates the contour interval and DTM by map scale. Map Scale Contour Interval Mass Point Spacing Breaklines 1 " =100' 2' -100' All Merrick's DTM will have approximately 8,000 - 14,000 points per tile using the average approximate grid width. Actual point density depends on the type of area being modeled (rural, urban, etc.), level of planimetric feature capture, and degree of relief change. DTMs are created using the above grid spacing to guarantee that the topographic data conforms to National Map Accuracy Standards. Merrick's DTM and contouring procedures have been verified by field survey and are frequently used to generate plan & profile sheets, road/sewer design, drainage studies and volumetric computations. 3. Merrick creates the DTM in four standardized steps: • Collect 3 -D discontinuity lines along all terrain breaks, such as road edge, curb step -ups (2' contour only); knobs; major road crown; drainages, ridges, etc. • Scan and create elevation profiles (grids) on each model. • Stereo digitize spot elevations of all high -low points, such as toe and crests, saddles, buttes and street intersections. 0 0 Sepiemw 27. 2000 ❑❑❑ M:ICORP RKEPPROPOSAL12Q "5W25251TeMIC.ScopeofWo*.A ❑ ❑ MERRICK ` ❑❑❑ ::....:.... /D �c�E�PORr e " o e d c,rowN 0 L� 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California L k's DTM collection" are very rigid in to accurately model rrain. Merrick's spot elevations are compiled on the stereoplotter and not interpolated from the DTM in a post - process. C. PROPOSED SCOPE OF WORK Page 15 • Create obscurity lines (closed areas) where terrain data may be obscured by dense vegetation or shadow. 4. Breaklines are the most important part of a digital terrain model. Merrick's DTM collection "rules" are very rigid in order to accurately model the terrain. The following summarizes some specific criteria used by Merrick to compile breaklines: • Terrain "breaks" greater than % the contour interval typically require breaklines. • Planimetric features (hydrography and road edge) that are also breaklines are typically duplicated as both a feature and a breakline. • Minimums of three breaklines are needed to define a ditch or drain and four breaklines are required to define a graded berm or railroad grade. • Breaklines are collected as paired sets. They delineate planar surfaces which, when combined together, give the basic shape of the ground being modeled. In modern contour interpolation programs, the basic character of the ground is determined from breakline collection. • When collecting breaklines care is taken so that they do not conflict with each other and the mass point data. • In very steep terrain, cliff areas need at least a breakline at the top and bottom of the feature. Skipping scan point collection on near vertical cliff faces will generate better - looking contours. • Checks are done to make sure that the cliff is not an "overhang." If the lower breakline crosses under the upper breakline, the contours generated will be incorrect. • Checks are made into adjacent tie stereo models to guarantee that breaklines are continuous. Verify accuracy and completeness of terrain model using Merrick's proprietary software to inspect that scan lines conform to the predetermined accuracy standards (row spacing, completeness, extent, point density, etc.). Step 1a - Compiling Spot Elevations Merrick's spot elevations are compiled on the stereoplotter and not interpolated from the DTM in a post - process. The spot elevations are also used as an independent verification of the positional accuracy of the contour data. 2. As the City is aware, National Map Accuracy standard of ±% of the contour interval is the standard for this feature. 3. Spot elevations are collected based on the unique characteristics of the terrain. At a minimum, spot elevations are collected for the cultural features at every street intersection, railroad crossing, bend in a road, in roads over a culvert, cul -de -sac centers, bridges, and culvert ends. SePien z 27. 2000 n M:\ OORPWARKEnPROPOSAL \2000%BS002525 \Tea \C.Scope pl ft*,L °ta°OO MERRICK' 000 ;:......... R a'b'w�RT O 9 U s r <IGORt�\ Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Scanned Image Triangulated Irregular Network Topographic & Planimetric Data C. PROPOSED SCOPE OF WORK Page 16 For the physical features, spot elevations are collected at water elevation, on high (peaks, buttes); and, low (saddles, depressions) areas. Spots are also collected, between contour lines when they are more that 1" apart (100' at final map scale). Step 2 - Create Topographic Databases 1. Following the photogrammetric compilation of the DTM, Merrick utilizes SiteWorks to process the DTM and interpolate the final 5' contours (1' or 2' interval if selected by any of the participating Cities). SiteWorks is an engineering software package that work within Intergraph's MicroStation. 2. The points in the DTM are related and connected to each other by creating a Triangulated Irregular Network, also known as a TIN. Drawing 3 -D triangles whose comers are the DTM points creates the TIN. When the points in the DTM are collected "on the ground" and in a sufficient density, the legs of the triangles that connect the points should accurately represent the surface of the terrain. These triangles that are created to make the TIN are "drawn" within the contour interpolation (CEP) software according to certain rules. The principle rule is that breaklines act as a "hinge" for any triangulation that would pass through them. That is, any triangulation that tries to get past a breakline by going over or under it is forced to go up or down to that breakline and then continue on from there. This prevents the TIN from "submarining" through ridges or "bridging" over drains. 3. The next step is to process the DTM and create the contour levels using Merrick's contour interpolation software (CIP). After processing, attributes for elevation and line type are automatically populated for each line. The DTM will be interpolated to create a topographic map having the pre - defined contour interval. Contour data will be interpolated across sheet (tile) edges to form a continuous line. Use predetermined tile and sub -tile layout to "clip" continuous data into individual tiles. 4. Creating an aesthetic cartographic contour map is the next step in the process. At the editing workstation, contours are smoothed, enhanced, and verified. During the prototype, Merrick will work with the City to determine the cartographic quality of the contour database. 5. Next, a final inspection of the vertical accuracy is performed by comparing spot elevations to interpolated contours. This essential, independent, validation proves the accuracy of the contours. 6. Merrick utilizes in -house GIS software tools to programmatically create topologically correct coverages, validate edgematching, annotate index contour lines, and attribute contours. Merrick understands the cartographic, topologic, and engineering database implications when creating and editing digital data. That is, data products are more complex than conventional maps, therefore, advanced computer expertise, such as SeplemD t 27, 2000 [1110 M:\ CORRARKEPROPOSAL\2000\S502525 \Tea \C -Sco of Wo .0 ❑ 11 M ER R I CK ' 4- 0 �e�EwRORT � tD F O = • d ar <IiOM1� • • • i Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 17 ... advanced computer expertise, such as that found at Merrick, are essential to Newport Beach for a successful project. Merrick's existing AMLs and ARC tools will be customized to meet the specific QA/QC requirements of Newport Beach. If desired by the City, Merrick can make selected AML tools available to expedite their QC. that found at Merrick, are essential to Newport Beach for a successful project. Merrick's processing software develops 3 -D vector contour files, patterns lines and automatically inserts attributes based on the database design standards. Step 3 - Creating Arclnfo Topography Databases 1. Merrick will convert the newly compiled topographic databases (.DGN) into ARC coverages using ARCIGDS software tools. Similarly, software called CATS4 is used to convert the DGN files into AutoCAD files. Merrick and ESRI have used these data translation tools successfully over the past five years. The software uses a series of translation tables to "map" features into the appropriate coverages. 2. Merrick's existing AMLs and ARC tools will be customized to meet the specific QC /QA requirements of Newport Beach. If desired by the City, Merrick can make selected AML tools available to expedite their QC. 3. Following the on -line completeness verification, Merrick will then make corrections, if needed. 4. A quality inspection plot is created of the topographic databases. These plots are then edited by the photogrammetric supervisor and the project manager for conformance to the project standards. Additionally, the following items will be inspected: • Edgematching of contour line that span tiles. • Cartographic consistency, line smoothness and zero length line segments. • Conformance to pre- determined node and vertice standards. • Polygonal features must close perfectly (obscured areas). • Verify that label and line attributes are consistent (elevation and line type). 5. Merrick's detailed QA/QC manual is available to Newport Beach to review at the project "kick -off' meeting. Step 4 - Final Quality Inspection of the Topographic Data 1. Thorough quality inspection procedures will be incorporated during each phase of the conversion project thereby minimizing the amount of quality inspection required at this stage. 2. Verify that Arclnfo contour database conforms to the specifications: • Coverage tolerances and name. • Definition of user defined attributes. • Annotation specifications. 3. Review the databases and plots to see that they conform to the project specifications prior to shipping to the City. Septem , 27. 2000 M:\CORP ARKETPROPOSAL�Ze 2525 \Te4\C -Scope 01 WO, A= o, oo MERRICK 41 000 .:-. a 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick utilizes quality control/quality assurances (QA(QC) throughout all phases of a photogrammetric mapping project. Quality Control /Quality Assurance 0 C. PROPOSED SCOPE OF WORK Page 18 The following summarizes Merrick QA/QC procedures to be used on Newport Beach digital mapping project. Merrick utilizes quality control/quality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. The following section summarizes the quality checks to be performed. Compliance With ANSI/ASQC 0- 900211994 (ISO -9002) Merrick's Corporate Quality System Manual amplifies our quality objectives and defines the essential elements of the Merrick Quality System including specific responsibilities for implementation. In order to ensure uniform understanding of these elements, each core team is required to document its Quality System in a Project Quality Plan (PQP). Implementing procedures and instructions for the control of processes within its operations shall also be documented. These implementing procedures may include Quality Assurance Procedures (QAP), Project Administrative Procedures (PAP), Project Design Procedures (PDP), and Project Construction Procedures (PCP), which are under the control of the Core Team Leader. The Quality System, as implemented, is based upon the guidelines as defined in the International Standard ISO 9001, Model of Quality Assurance in design/development, production, installation, and servicing. The structure of the Merrick Quality System consists of: • ISO 9002 Guidelines • Quality System Manual - Corporate • PQP, Procedures, and Standards IS09002 Corporate Endorsement The management of Merrick endorses the policies in this manual and certifies that this manual correctly describes the quality system in use within Merrick. The signatures affirm that management of organizations participating in the quality system will review the status and adequacy of the part of the system they are executing. Merrick QA/QC Procedures Merrick utilizes strict quality control /quality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. The client can review these procedures at any time throughout the mapping process. The following section summarizes the quality checks to be performed. 0 Septem f27. 2000 ❑❑❑ el M:tCORP, MARKET\ PROPOSALt200MB5002525 \Te4C.Swpe of WokC ❑ ❑ MERRICK 00CI; 771 0 0 F e�E��RT e a �r �IF00.N Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 19 Many manual verification procedures will be implemented to guarantee that the data and cartographic products conform to project standards. Manual Quality Checks To Be Performed Many manual verification procedures will be implemented to guarantee that the data and cartographic products conform to project standards. The following checks will be manually performed: • Inspection of production reports • Inspection of QC maps • Inspection of QC reports • Visual check of content (existence of required features) • Cartographic placement of all text and symbols • Cartographic inspection that all topographic and planimetric features match along the edge of adjacent map sheets • Graphic comparison of data to the source document (aerial photograph) • Complete deliverables report, transmittal, and data certification Automated Quality Checks To Be Performed Wherever feasible, automated procedures (many developed using in -house programming) expedite the verification and acceptance of the cartographic map products and databases. As described above, Merrick uses a wide variety of automated tools (C, MicroStation - LISP, AML, Intergraph User Commands, etc.) to create efficient editing and validation programs. The following QC items are commonly implemented during a conversion project: • Automated inventory/validation of all levels • Automated plot generation • Validation of the SPCS zone and double precision • Interactive inspection of data, maps, and production reports • Validation of tape format • Conformance to file naming convention • Validation of line attributes • Validation of network topology of linear features • Validation of correct annotation characteristics To ensure the integrity and completeness of data and cartographic products, Merrick will perform a quality inspection that includes a combination of plotting of data and manual examination and automated verification checks. GPS QA/QC A minimum of three receivers, observing simultaneously, will be used in a "leap frog" approach to the GPS observations. All antenna heights will be measured in both meters and feet to guarantee and verify an accurate receiver setup. Reviewing processed raw data and running loop closure checks will check survey data collected from the field by receivers daily. September 27. 2000 M,CORPAIARKETI ROPOSAL120001a5002525 \TOM \C.Sco ofWoM,A oo, o MERRICK' 43 Ooo : ... : ......:..: .: : o � 6 r s C�(I[OM1�'r 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 20 Loop closure tests of GPS observations will be performed to validate the integrity of the data. Closures on the GPS network show the resulting precision ratio in parts per million (PPM). Results are shown for each day of observations and for the entire project. Coordinates are referenced to latitude and longitude, while height is an ellipsoid value. The total distance traveled along the traverse is displayed together with the accuracy in parts per million (PPM). Also, the misclosures by the difference in X, Y, and Z Cartesian coordinates (dx, dy, dz) are shown. Loop closures are done before any adjustment and before any constrainment of the GPS network. The latitude and longitude coordinates and ellipsoid heights from loop closures are not to be used as final coordinates. An error ellipse is used to show each point's expected horizontal coordinate standard error. The scale of the plots is shown by the bar ticks running through the ellipses and by the tag at the bottom of the page of the display indicating the bar scale tick value. The scale is the same for all pages of the displayed ellipses. The point name is shown at the lower left of each ellipse and the angle (measured counter - clockwise from the positive east bar scale) made by the major ellipse axis is shown at the lower right. The sigma scalar shows the ellipses in the 95% confidence region. Analytical Aerotriangulation QA/QC All targeted and photo - identifiable field control points are located and annotated on a set of contact prints, and checked by the surveyor, or client, to ensure that no points are misidentified and all points have been located. The analytical technician will pug each pass point in digital stereo to guarantee all points are easily discernible and in open areas of average contrast and relatively flat terrain. The analytical technician will review the pugged scanned imagery to verify not less than one tie point per stereo model is common to the adjacent flight line, and that each stereo model contains not less than six pass points. During pugged diapositive measurement on Zeiss PI analytical stereoplotters, independent model solutions are computed, and refined photo coordinates are checked to ensure that no point exceeds 10 microns of error. Hardcopies of the refined photo coordinates are produced and checked by the analytical technician for sequencing and transposition errors. During the mensuration process, the analytical technician will check for presence of gross errors, and take preventive measures during the intermediate adjustment procedures. Ground control checkpoints are frequently used to verify the ground control survey and aerotriangulation. After the accuracy has been verified, the checkpoints will then be included in the final aerotriangulation and in all subsequent stereo model setups. Stereo Digitizing (Digital Data Compilation on the DEM) QA/QC Prior to initiation of stereo compilation, both the project manager and Assistant project manager review the project specifications and procedures in detail with the photogrammetric team. 0 September 27.2000 0110 k A / M:\CORP\ MARKET \PROPOSAL\20W\B5002525 \TeMC -Scope of W O o*, 0 : 0 MERRICK LII 0 is EW �Rr u S ,r [ /FOM1N 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California When Merrick photog ram metrically produces the DTM, rigorous quality assurance procedures provide confidence that the DTM and consequently the orthophoto meet or exceed specifications. C. PROPOSED SCOPE OF WORK Page 21 The project manager and/or the client generate a stereo model setup report for each stereo model for review. However, each photogrammetric technician is responsible for ensuring the model setup meets or exceeds project specifications. Upon completion of the stereo model, the digital data is processed at the compilation station to verify the elevation model completeness. This software verifies scan row spacing, point duplication, point density, and ridge and drain separations. Additionally, a final model setup report is generated and verified to ensure that model orientation remained constant during compilation. This step compares the coordinates defined during the FAAT with those read by the photogrammetrist. Another QC step is to review the area that the DEM data was collected. That is, it is important to be sure that the entire project area is being covered, in addition to a 2" buffer at the final mapping scale. As a final check, the photogrammetrist views the DEM in an isometric view to look for "spikes" in the elevation data that would create incorrect digital ortho imagery. Digital Orthophoto Image QA/QC A rigorous quality assurance program is implemented in all aspects of the digital orthophoto production. This includes a quality check automatically incorporated in each processing step. These checks ensure that the resulting product meets or exceeds all accuracy and quality specifications. Merrick utilizes the variable resolution of its Zeiss SCAI film scanner to ensure that no loss of geometric accuracy occurs because of image scanning. In addition to radiometric histogram evaluation and modification, the image quality is carefully monitored. Because the visual quality of an image is a subjective item, clients are encouraged to be involved in decisions that affect the image's visual qualities. Ultimately, orthophotos are as accurate as the rectification surface (DTM) on which they are based. When Merrick photogrammetrically produces the DTM, rigorous quality assurance procedures provide confidence that the DTM and consequently the orthophoto meet or exceed specifications. Several tests and checks are employed to verify that the ortho image is correctly registered to the DTM to ±2 image pixels, well in excess of National Mapping Accuracy Standards for the 1 " =100' scale of mapping. In addition to the 3 -1) checks on photo control points, Merrick observes image boundaries and ortho sheet boundaries to determine that the images match. When translated to ground units, agreement across boundaries must be within the DTM accuracy specifications to be acceptable. When multiple photo exposures are mosaic to form single sheet orthophotos, the image seams must also agree within the DTM accuracy specifications. Overall, image quality is reviewed to ensure that the imagery is of consistent tone and contrast across the project area, and to specifically look for any breaks or processing failures within the image. Any such breaks will be cause M:NCORba`2r.2000 Or 13 MERRICK' M:\COR°/ MARKET\ PROROSAl�2000I8500252 5 \TOA\CScOpe 01 WOrt.00c OOW :,... ; , -.. - . ..... .:.. Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 22 for rejection and recreation of the affected sheets after determining the nature of the problem. Final image quality and geometric fit is reviewed prior to translation from our native Intergraph environment to the client - specific file format. Once translation has occurred, the translated images are displayed to ensure no errors have occurred in translation. The images are the written to the specified media for delivery to the client, and are backed up with all related project data to assure data recovery for future operations. Image Scanning The Zeiss SCAI film scanner currently in place at Merrick will be used to capture a fully populated color image for subsequent orthorectification. Radiometric and Geometric quality is enhanced by the fact that the original negative is used for input, with no image degradation occurring through subsequent darkroom processes. Image Rectification Using the previously discussed Intergraph suite of orthorectification and image processing software, all input data including the interior and exterior orientations, Digital Elevation Model, scanned input image, coordinate files and camera calibration data will provide the basis for pixel -by -pixel orthorectification to the specified output resolution and format. We have the option of using three different resampling techniques, including Nearest Neighbor, Bilinear, and Cubic Convolution with Parameters. Image Radiometry All imagery will be populated with 8 -bit values covering a range from 0 to 255 for each color band (red, green, blue.) During masspoint/breakline collection, we prefer to collect data out to the edges of map sheets to ensure that there are no gaps in coverage, allowing generation of complete map sheets with no zero -value pixels due to incomplete DTM coverage. Image Mosaics Use of the Zeiss OrthoVista processing software allows the mosaicking of several different images to create the desired output map sheet coverage. Tone and contrast are adjusted automatically between input images during this process, with the images then feathered across a zone to eliminate seam lines within the project area. Further processing, if required, is carried out with both Intergraph Imager and AutoDodge packages to maximize image quality across the entire project area. As we scan the original Flight negatives for maximum image quality on input, it is not necessary to create a special set of ortho diapositives for scanning purposes. We can, of course, use ortho diapositives as the scanning source if so desired, but our experience has shown exceptional results in both radiometry and geometry by scanning the film negatives as an original data source. M:%COREMARK000 o °o° MERRICK MICember 7, 2000PBOPOSAL\ 2000 \85002525 \Tetl \GSCOpe of Werk.00o P Q 6W ART ' O D i d ��4ropN.r • Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Experience with many different projects has shown a consistent digital orthophoto well in excess of WAS standards. Accuracy C. PROPOSED SCOPE OF WORK Page 23 Experience with many different projects has shown a consistent digital orthophoto well in excess of NMAS standards. This is of course dependent on the input data, and is stated only for features at ground surface. Due to the physics of the central perspective aerial photograph, buildings will exhibit leans or displacements progressively from the center of the photograph, as will bridges, overpasses and other features above ground level that have not been modeled with the DTM data. Registration and Scale Check Each image is displayed onscreen both individually and in conjunction with the surrounding map sheet images to ensure completeness of coverage, edge matching, and tone matching. As part of that check, all panels or photo -id control points are compared to the measured coordinates during survey to ensure meeting stated accuracy standards. Planimetrics are overlaid with the image data as well to check specifically for correct fit, placement, and completeness of the data prior to final formatting and delivery. Any discrepancies are noted and appropriate steps taken to correct any errors in placement or fit. Image Quality Check As discussed previously, all scanned image data is rigorously reviewed during the entire orthorectification process to guarantee maximum image quality on output. This includes a final image review of all final format project images to specifically check for edge matching and tonal consistency across the entire project area, and to guarantee that no errors have been introduced at any point along the production workflow. Final Check Planimetric and control point overlays are conducted as a matter of course following output of the rectified image to specifically check for fit, completeness and positioning errors. These checks are completed on the initial output ortho, the formatted map sheet image after mosaicking, if any, and on the final output format delivery files prior to delivery to eliminate any chances for errors, Personal Project Management Approach It is Merrick's responsibility to satisfy the photogrammetry, mapping, and ortho requirements of Newport Beach. Merrick will accomplish this objective in many ways. In addition to implementing a proven technical approach, Merrick's team will prepare all project deliverables so they conform to National Mapping Accuracy Standards. Merrick also uses a personal project management approach to communicate project scope, issues, and status. The following summarizes the responsibilities of Merrick's project manager. r2� 000 MERRICK Q 7 M:\CO l27. KET\PROPOSNL \2000\&5002525 \Te.1\C -Scace of WOtk.EOt 000 ,:....77........ a Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Doyle Abrahamson, Merrick's in -house California PLS, will support the project team from a technical management position. Communication Protocol C. PROPOSED SCOPE OF WORK Page 24 Efficient and accurate communications between the Newport Beach project team and Merrick will greatly contribute to the success of this project. Merrick is not limited by our proximity. Therefore, project meetings at either site can be arranged within a short notice. Communication with the Newport Beach project team will be through the Merrick technical/contract manager and/or project manager. Merrick's technical /contract manager is Brian Raber, CMS and the project manager is Richard Hanson, CP. Doyle Abrahamson, Merrick's in -house California PLS, will support the project team from a technical management position. Merrick and the Newport Beach project team are required to designate one contact person for each of the following classes of issues: Mapping, Technical, Schedule, Contract. The same person may be assigned to more than one class. The designated person will initiate all communications regarding a class of issues and all responses will be directed to that person. A back -up person should also be designated for each class. Merrick's Communication Protocol will be the procedure to document the results of discussion and the decision made because of the communication between Project Team members. In summary, all communication (fax, telephone, transmittal, personal visit, etc.) is documented and stored in Merrick's "Project Log." Additionally, telephone conversations that are deemed to have significant value will be summarized and submitted to the each key team member to guarantee an understanding of the conversation. Status Reporting The Project Status Report is used to communicate the status of each conversion task. These Project Status Reports will be submitted based on a bi- weekly schedule and will reflect project status as of the end of work on the preceding day. Initially, the report will be faxed to the Newport Beach project team. Status will be reported as the estimated percentage of completion for each task identified in the report. Meetings (at Newport Beach) "Kick -Off" Meeting(s) Merrick believes client interaction early in the process is very important and necessary for a successful project implementation. A meeting at the Newport Beach project team's offices shall take place immediately after the contract is awarded. Merrick and the Newport Beach project team will review all aspects of the scope of work in order to finalize the contract for services. The purpose of this meeting is to guarantee that all members of the Newport Beach project team and Merrick are in agreement regarding all project - specific tasks. 0 I� 0 September 27. 2000 M:\ CORPWARKETVROPOSAL \2000\B5002525 \TaMC-SC of Work.d= 111:313 MERRICK C� OOO .......... . ...... u L EW�Rr F 6 s C1GG00.M,r Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Status Review Meetings C. PROPOSED SCOPE OF WORK Page 25 In order to create a continuous flow of information and knowledge to the Newport Beach project team, Merrick shall organize project review meetings at the Newport Beach project team or Merrick's Denver office. The initial "kick -off" meeting, prototype evaluation and progress meeting will be held with the Newport Beach project team. If additional meetings are necessary, Merrick will commit the resources to conduct these meetings. Prototype Evaluation Meeting A meeting will take place at the Newport Beach project team to critique the initial horizontal and vertical control transfer and data collection output. Ai this point, the compilation criteria, database design, and schedule will be finalized. Cost Estimating and Controlling Project Costs Merrick uses a technical "Bottom -Up" approach to pricing all of our projects. That is, our pricing represents the culmination of many technical assumptions conceived by the technical team that will be responsible for satisfying the requirements once Merrick is awarded the project. The following summarizes the major technical assumptions that have a direct influence on price. Predefined project parameters: • Square miles • Number of exposures • Number of model setups • Quality of existing data to up -dated • Complexity of the database design • Specific planimetric features being collected • Criteria of planimetric features • Feature density Undefined project parameters: • Clients understanding of the photogrammetric process • Clients understanding of the ArcInfo data model • Clients understanding of AutoCAD and AutoMAP • Clients willingness to "partner" for a successful project Project risk parameters: • Acceptance criteria and feature tolerances • Duration of the acceptance period • Dollar amount of damages • Aggressiveness of project schedule • Number of participating cities SeptemEer 27. 2000 M \CORPtMARKETPROPOSAL\ 2000\ 85002525 \TeMt C -Scope of Work.doc 01. MERRICK' a Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California R ERRICK YS CAT -I Cataloged Image Management C. PROPOSED SCOPE OF WORK Page 26 By knowing the above project characteristics, Merrick's experienced project managers maintain the project budget and schedule that is committed to in the contract. Project Client Satisfaction Surveys We "partner' with the City's technical and management staff to be sure that the project is be implemented to the predetermined specifications. Moreover, it is Merrick's project manager's ultimately responsibility to make sure that Newport Beach is completely satisfied with the database being generated for this project. To assist Merrick's management and technical staff, a Client Satisfaction Survey is accomplished at least three times during the "project life cycle." The first Survey is given following the delivery of the Prototype databases. The second is usually given following the acceptance of the first/second major delivery milestone. The final Survey is given following the acceptance of all the products at the Project Close -out meeting. An independent person at Merrick gives these surveys so that the City can provide "candid" feedback to the project team. Technical Alternatives Alternative 1 — Citywide Compressed Imagery Merrick recommends that the City consider producing a set of compressed digital ortho imagery in a MrSID format delivered on a CD -ROM set or DLT magnetic tape. Merrick will provide the MrSID log file so that the City could see what the exact compression ratio is. If this alternative is selected, Merrick will compress the image dataset utilizing MrSID compression technology by LizardTech, Inc. Merrick is a business partner with LizardTech and has the ability to compress datasets in- house and combine the dataset with Merrick's CAT -I extension. CAT -I is a way for non - technical users to view digital ortho and vector data. A description of Merrick CAT -I ArcView extension is included below. As a value -added product, Merrick is providing Newport Beach, at no cost, a solution for non - technical users to view and analyze the digital ortho databases being created. This ArcView application developed by Merrick is being provided at no additional expense to the City's primary participants. CAT -I is explained in further detail below. Alternative 2 - CAT -1 ArcView Extension for Viewing Digital Ortho Imagery Merrick's Cataloged Image Management CAT -I is used to manage a Digital Orthophotography Image Pyramid to display resampled images at differing ground pixel resolutions to provide for rapid image display over a wide range of scale. The application provides the user the ability to automatically load only those images required for the current view's extent with the appropriate pixel resolution for the display scale. Sep\em f 27.2000 ❑❑❑ M1CORPMARKET \PROPOSAL\2000kB5002525 \Tee \C -Scope of Wor d= 6 ❑ M E R R I C K obd : r ..... . ..:.:........ a. 0 �J is o r u x s 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California AUTHORIZED ■ DEVELOPER ■ RESELLER ■INSTRUCTOR 4 C. PROPOSED SCOPE OF WORK Page 27 Merrick is an ESRI Authorized Application Development Business Partner. CAT -I is built as an ArcView Extension to manage a Digital Orthophotography Image Pyramid of resampled images or MrSID compressed imagery. For this project, Merrick is providing the compressed imagery and not the pyramid. As an ArcView Extension, CAT -I is not a proprietary, standalone orthophoto viewing system. It provides you with all of the functionality that you get with ArcView's standard graphical user interface (GUI) plus additional functionality provided through open architecture Avenue scripting. CAT -I provides a custom GUI with the capability to add, create, and manage multiple image catalogs with differing ground pixel resolutions or MrSID database. This results in an Image Pyramid or compressed image database that can than be accessed rapidly and efficiently. CAT -I allows the user to pan and zoom in a view while automatically loading and displaying only those images needed to support the current scale and extent of the view. This reduces display time and provides for the capability to display larger areas with less memory requirements. This is possible by minimizing the number of images that are required to be loaded into memory and selects the smallest image file size appropriate for the viewing scale. CAT -I keeps the user informed of the ground pixel resolution that is currently being displayed by updating the view's table of contents. CAT -I is also capable of adding vector coverages (i.e., planimetric information) to overlay the orthophotography. This can be accomplished by adding individual themes to the Ortho View or by importing existing projects into a CAT -I enabled project. Me COR0WARK000 oo °Oo MERRICK * 51 M:\temoer 27. 2000 of Wolk.0oc Q13o EXHIBIT "B" COST FOR DIGITAL ORTHOPHOTOGRAPHY SERVICES Following lump sum costs and hour estimates are for base orthophoto. option. Additional fees for optional tasks follow the classification breakdown and Project Cost summation. Classification Project Manager FAAT Technician Photogrammetry Supervisor Photogrammetry Technician Imagery Supervisor Imagery Analyst Imagery Scanning Project Controls / Administration Materials, Expenses (S &H, plots, etc.) MdM (Merrick de Mexico) Subcontractors Mr. Sid Imagery Compression Project Cost* Additional Cost for DTM and 2' contour *Cost based upon lump sum fee for all services Hours w/ Equipment 55.70 $ 5,109.00 209.70 $ 9,491.00 78.63 $ 5,720.00 159.75 $ 6,729.00 20.88 $ 1,208.00 778.13 $ 35,049.00 86.25 $ 4,326.00 16.00 $ 707.00 $ 5,279.00 $ 16,006.00 $ 30,978.00 $ 4,515.00 $ 125,117.00 $ 97,278.00 0 1] 0 6 Attachment A: Scope of Work Kick -Off Meeting and Project Implementation Plan with City of Newport Beach 1. The project "kick -off" meeting will be held with the City of Newport Beach to review scope of services, schedule, and deliverables. 2. Detailed presentations of all phases of the project methodology will be performed at this time. The forum for the presentation will be in a "hands -on" workshop environment to facilitate the exchange of quality information. Specific data and information required for the communication and technical aspects are gathered or verified at this time. 3. Merrick shall coordinate all project activities with Mr. Paul Medina, City of Newport Beach project manager. Merrick's project manager will be Mr. Brian Holzworth. 4. We intend to finalize the control locations and review all of the existing survey information at this meeting. Project Setup 1. In order to prepare the initial start-up documentation, all of the items to be discussed during the "kick- off" meeting must be resolved. 2. During the project set up, Newport Beach will gather the following information to establish the vital communication lines that will make communication and decision- making efficient. 3. Items that are recorded and stored by each team member are: • Primary contacts (administrative, technical) • Secondary contacts (administrative, technical) • E -mail addresses • Scheduled conference call times for project status • Scheduled on -site visits at Merrick and Newport Beach 4. In addition to the communication items, Merrick prepares its production facility for the project. The primary tasks being integrated in preparation of beginning the project are: • Scheduling of resources (equipment and personnel) • Preparation of the technical procedures documentation • Customizing in -house software tools • Prototype the production flow with Newport Beach and Merrick Surveying Support for the Photo Control 1. In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. The procedure takes advantage of the highly accurate Airborne GPS (ABGPS) technology to minimize the amount of control required to meet positional accuracy requirements. 2. Additionally, a photo - identification (photo -ID) technique will be used, requiring fewer points to be premarked prior to flying the aerial photography. This methodology allows more flexibility in film acquisition, opening a longer flight window and ability to wait for an optimal day where environmental conditions are best suited for ortho imagery. 3. Merrick's GPS control will be referenced to not less than two of Orange County's survey points that presently exists within and surrounding the City. Based on this approach, there will be 12 photo - identification (photo -ID) points. 4. Because the ABGPS technology provides X, Y, Z coordinates for every exposure; the 12 photo -ID points are merely random quality inspection points that will validate the accuracy of the ABGPS and Fully Analytical Aerial Triangulation (FART). 0 5. The photo -ID control will be based on aerial mapping needs and the precision will be adequate to support national Map Accuracy Standards for V =100' mapping with two -foot contours. 6. All control will be based on the California State Plane Coordinate System, Zone 6, North American Datum 83 -92. This project will be bed to the closest High Accuracy Reference Network (HARN) points. 7. Vertical control will be referenced to North American Vertical Datum 88. Photo - ldentification GPS 1. Once the aerial photography has been successfully flown, Merrick's photogrammetrist will be responsible to select the photo - identifiable points that will be GPSed. 2. Using a working set of contact prints, Merrick's photogrammetrist will review each area needing a photo -ID point then select an exact location that is clearly visible. 3. Next, each photo -ID point is "pin- pricked" and fully described on the back of the contact print. The GPS crew will also photograph the control points on the ground as they are set and surveyed. The FAAT technicians to further verify the precise location of the point will use these snapshots. Acquire New Aerial Photography 1. The project wide negative scale for the color aerial photography will be 1:7,200 (1'=600'). Merrick will utilize Continental Aerial Photo, Inc. (CAP) to perform the photography mission. CAP's Wild RC -30 camera drive unit incorporates forward motion compensation (FMC). Additionally, Continental's aircraft is equipped with GPS navigation and on -board receiver to accomplish the camera positioning for the aerotriangulation. 2. The aerial photography will conform to National Map Accuracy Standards. The following additional project specifications will also be strictly adhered to. These include: • Flying under optimal weather conditions such as cloud coverage and sun angle • Federal Aviation Administration (FAA) and Civil Aeronautics Board (CAB) safety regulations • State -of- the -art film processing 3. A current USGS camera calibration report meeting specifications for focal length (153 mm, ±3.0) can be found in "K. Miscellaneous" of the proposal. The industry standard is that a camera calibration report not be older than three years. Continental's camera was last calibrated in March of 1998, - about 29 months ago. • Conformance to project related side overlap and forward overlap specifications • All flight lines will be straight and parallel Individual exposures must meet the tip, tilt and crab standards 4. The following photography characteristics apply Negative Scale: 1" = 600'(1-.7,200) Mapping Scale: 1" = 100' (1:1,200) Contour Interval: none required (2' as alternative) Flying Altitude: 3,600' above mean terrain Forward Lap: 60% Side Lap: 30% Area per model: 187.4 acres Number of Exposures: 219 Mapping Flight Lines: 13 Mapping Flight Line Miles: 63 Mapping Flight Line Direction: North /South 0 0 5. The aerial photography shall be flown on, or near, the date designated by the project manager following the contract signing, or as soon thereafter as weather permits. 6. Once the film is processed, inspected, and approved, each exposure shall be clearly labeled at the edge of the negative. The labeling shall include: date of photography, scale of photography, project name, flight line number, and exposure number. 7. A flight plan and control diagram is included in Attachment D. Airborne GPS Photo Control and Post Processing Merrick and Continental Aerial Photo will use Airborne GPS ( ABGPS) in order to control the aerial photography. The following summarizes Merrick's ABGPS procedures. 1. An Ashtech receiver will be used in the aircraft for the land based reference points. 2. Moreover, having two base stations is the only way to assure proper geoid modeling so that the aerial triangulation fits correctly and that the photogrammetric map accuracies are achieved. Because of Merrick's precise ABGPS procedure, the accuracy of the horizontal and vertical positions of the photo centers will be ±3 cm (03) horizontal and ±5 cm (0.5') vertical. These tolerances are suitable for the desired accuracy requested by Newport Beach. 3. The results from the kinematic data collection and /or data processing shall be simple coordinate values for each common epoch of data recorded by both the GPS receiver in the aircraft and a base receiver on the ground. 4. The photos shall be represented only by an exact time corresponding to the time that the GPS receiver recorded the electronic pulse from the camera when the photo was taken. These times shall be labeled with photo identifiers by referring to the trajectory plots and the pilot's flight reports so that the line numbers match those used by the pilot and thus, ensuring easy cross referencing. At the same time, test exposures and events caused by blanks shall be removed from the event list. 5. The latest available geoid model shall be used to determine the separation between the geoid and the ellipsoid. 6. Quality control will be performed by having loop closures through multiple base stations. T. Coordinates and elevations will be generated for the perspective center for each photograph that will be used in the fully analytical aerial triangulation process (FART). Fully Analytical Aerotriangulation (FART) 1. Fully Analytical Aerotriangulation (FAAT) creates coordinates (X,Y) and an elevation (Z) for supplemental photogrammetric points on each photograph that are used in the stereo model orientation process (Model Setup). 2. The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Step 6a - Fully Analytical Aerotriangulation (FART) Preparation 1. The pre- marked photo control points, new pass and tie points will be located, marked and numbered on the new aerial triangulation contact prints. Each type of control point will have a unique symbol and point number for easy identification in the remaining processes. 2. Pass and ties points are pre - selected stereoscopically by Merrick and the location are marked on the contact print with a semi - permanent pen. Each type of point has a unique symbol and point number for easy identification in the remaining processes. Each stereo model has six pass points and two tie points to the adjacent flight line. As each flight line is completed, the targeted ground control, pass, and tie points are marked and numbered on a strip diagram. 3. A stereo model diagram will be prepared for task tracking so the project status can be continuously 0 • updated and monitored by the production manager. Control Point Transfer (Pugging) 1. A Wild Pug4 point transfer device equipped with a 60- micron drill bit will be used to pug the analytical points. 2. The new pass and tie point locations will be placed in clear/flat areas with good contrast. Hills, trees, and light surfaces will be avoided if possible. 3. The cross - pugging progress will be marked and monitored on the aerial triangulation stereo model diagram. Point Measurement on Zeiss P1 Analytical Stereoplotter 1. Once all pass and tie points are pugged, the analytic technician places the photographs on stage plates in the Zeiss P1 analytical stereoplotter. Merrick owns five Zeiss P1 analytical stereoplotters. 2. Photogrammetric technicians then read eight fiducials on each photograph. This process checks film for shrinkage, expansion, distortion, and flatness of the film. 3. Subsequently, operators clear all parallax from the stereo model and locate /measure all pass points, tie points, and control locations. 4. Merrick assures that the mean error of all measured points does not exceed three microns. Process Aerotriangulation Data 1, After all the measurements are taken, the photo coordinates for each strip, or flight line are loaded into the FAAT software (Albany.) 2. Each strip is computed separately with the proper degree of polynomials, which is determined by the control configuration within the strip. 3. If any inconsistencies in the photogrammetric or field control data exist, Merrick will correct and rerun until data is acceptable. 4. Tie Point Analysis (TPA) will be performed on all flight strips. TPA shows relationship between flight lines (tie point to tie point) and spots any errors that exist. All errors will be corrected at this stage. 5. Execute preliminary block adjustments that incorporate field control throughout all points unlike the TPA that only deals with "photo coordinates." 6. Execute space resection that computes all the orientation parameters. 7. Execute Pre - Albany. This program sorts all images and reorders orientation parameters into the minimum bandwidth order. 8. Execute Albany to perform the final bundle adjustment for the entire project area (block). This program gives final root mean square (RMS) misclosures at all horizontal and vertical control points. In addition, final coordinates are derived for all analytical points (pass points and tie points). 9. Once Memck's certified photogrammetrist accepts the solution, a report is then prepared. 10. A comprehensive FAAT report of the results of the FAAT exercise will be submitted to the City project manager. This report will include, at a minimum, the following: • Root Mean Squared (RMS) error and residuals of the final block adjustment • Root Mean Squared (RMS) error and residuals of the quality control block adjustment • Diagram of stereo model layout with photo centers • Diagram of stereo model layout with control, tie and pass points 11. This report will be inspected and signed by Merrick's project manager, Certified Photogrammetrist, and FAAT Analyst. 6 0 Develop the Ortho Imagery and OEM Prototype Project 1. Merrick and the City will select the prototype area once the GPS, photography, and FAAT have been completed. The City will have an opportunity to review the prototype databases. Following the prototype review and approval by the City, the remaining project area will be automated. 2. To prove the photogrammetric conversion methodology, prototype deliverables will be created. That is, a model or test will be created and analyzed to insure our procedures and assumptions are valid. 3. The prototype will be a representative sub -set of the entire project. Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. 4. At the completion of the prototype conversion, a final implementation plan and schedule will be submitted. This plan will incorporate the knowledge and experience obtained during the development of the prototype effort. The City would then provide Merrick authorization to proceed on the project - wide automation. Perform Model Orientation 1. After the database design has been finalized and the prototype completed, Merrick will be ready to begin the stereo compilation for all of the project area. This next step performs internal relative and absolute positioning of each photo. To accomplish this, a least- squared analysis of each model will be executed to obtain orientation residuals. 2. Merrick inspects all residuals to ensure conformance to accuracy standards. Once approved, the stereoplotter operator will use these values to compile into the precise coordinate system established for this project. 3. Generate the Model Orientation Report to document the setup results for each stereo model. Merrick's photogrammetric supervisors will approve the setup and orientation of each model. Load Adjacent Model Data This step merges digital data collected from adjacent photographs to verify that information on the edge of each photograph matches on each image, resulting in a "seamless DEM database." Photogrammetrically Collect Digital Elevation Model (DEM) 1. A DEM will be collected to produce the digital ortho imagery. A DEM is a coarse representation of the terrain that is used in the digital ortho rectification processes. The imagery created using the following DEM methods will meet National Map Accuracy Standards for a 1 " =100' digital orthophoto. 2. The three - dimensional (3 -D) digital elevation model (DEM) is formed by collecting only major breaklines and mass points throughout each stereo model. Breaklines are spots taken along abrupt changes in the terrain such as major road crown, drainages, and ridgelines. Mass points are spot observations taken at somewhat even intervals. 3. Merrick's DEM will have approximately 2,000 - 4,000 points per tile. Actual point density depends on the type of area being modeled (rural, urban, etc.) and degree of relief change. 4. Merrick creates the DEM in the following standardized steps. • Collect 3 -D discontinuity lines along all major terrain breaks such as road crowns, drainages, etc. • Scan and create elevation profiles in parallel rows on each model at two rows per inch at map scale. • Verify accuracy and completeness of terrain model using Merrick's software to routines inspect that scan lines conform to the predetermined National Map Accuracy Standards (row spacing, completeness, extent, point density, etc.). Digital Orthophotography Image Processing Negative Rasterization (Scanning) 1. Merrick will use the original (first generation) negatives to create a higher quality image. 2. The following table illustrates the relationship between photo scale, input scan size and output pixel resolution. Project Photo Scale Input Input Final Scale Scan Pixel Pixel V =100' 1" =600' 7 microns 0.17' 0.25' Establishing or defining the ground surface and scanned negative relationship via digital orientation are the next step of the process. The ground surface is defined by the validated DTM that Merrick has collected photogrammetrically. During this process, digital images are geo- referenced to that surface using Zeiss Phodis Digital Orientations, which generates an interior (from the camera calibration report) and exterior orientation (from the FART) of the scanned image. These orientations relate the scanned image to the camera and subsequently the camera to the ground. Correcting Bridge and Overpass Lean 1, In order to reduce the aesthetic impact of the radial displacement of tall buildings and overpasses in some portions of the project, Merrick will rectify additional exposures over some portions of the area. To accomplish this, each exposure will be analyzed to determine the very best frame to minimize feature displacement over these areas. Step 11d —Tone Balancing Using Silicon Graphic workstations and Stellacore OrthoVista software for image processing and modification systems, the radiometric characteristics of each image are automatically compared and adjusted to a standard project histogram. This results in each ortho possessing similar tonal quality throughout the entire project area. Each ortho image will consist of a balanced array of color values. Final Digital Ortho Formatting Following the acceptance of the imagery, the final ortho images are then formatted according to the final 3000' x 2000' file grid. Based on the grid layout proposed by the City, Merrick assumes that full tiles will be delivered for those on the border of the City. Imagery falling outside actual project area will be rectified with an Ortho DEM. This modeling technique will only control the imagery for ortho- rectification procedures. For this project, all imagery will be output as true color, TIFF format files with a World File. This format is 100% readable by Arclnfo and AutoCAD. Meetings (at Newport Beach) "Kick -Off' Meeting(s) A meeting at the Newport Beach project team's offices shall take place immediately after the contract is awarded. Merrick and the Newport Beach project team will review all aspects of the scope of work in order to finalize the contract for services. The purpose of this meeting is to guarantee that all members of the Newport Beach project team and Merrick are in agreement regarding all project - specific tasks. Status Review Meetings In order to create a continuous flow of information and knowledge to the Newport Beach project team, Merrick shall organize project review meetings at the Newport Beach project team or Merrick's Denver office. The initial "kick -off' meeting, prototype evaluation and progress meeting will be held with the Newport Beach project team. If additional meetings are necessary, Merrick will commit the resources to 6 • conduct these meetings. Prototype Evaluation Meeting A meeting will take place at the Newport Beach project team to critique the initial horizontal and vertical control transfer and data collection output. At this point, the compilation criteria, database design, and schedule will be finalized. Deliverable Products The following outlines the deliverable products produced by Merrick for the minimum requirements. Merrick understands that all of the products listed below are the property of Newport Beach. GPS Survey Photo Control Products 1. GPS Photo Control Report. Aerial Photography Products 1. One set of labeled (titled) original 9" x 9" color negatives of aerial photography. The film will be delivered in an ASPRS approved canister. 2. One set of original 9" x 9" color film diapositives. 3. One set of paper 9" x 9" contact prints. This will be the "working" set with the FAAT pug and pass points identified and numbered. Delivered at the end of the project. 4. Flight plan showing flight lines and exposure stations on a USGS 7.5 minute quadrangle. 5. Digital flight line index in Arclnfo and AutoCAD formats illustrating the actual photo - centers taken using ABGPS. 6. Valid USGS Camera Calibration Report. Fully Analytical Aerotriangulation (FART) Products 1. FAAT QC Report. 2. Digital file of the stereo model limits to assist in the City's quality control. Photogrammetric Products 1. Photogrammetric DEM feature compilation criteria. 2. ASCII files of the DEM data. Color Digital Orthophoto Products 1. One set of CD -ROMs of 1" =100' digital orthophoto files with a 0.25' pixel resolution (TIFF and TIFF World file.) Attachment B: Payment Schedule & Schedule of Work Kick -off Meeting (Project Planning, Set Up, Project Controls) 16- Feb -01 Aerial Photography 26 -Feb -01 09- Mar -01 9- Mar -01 $22,200 Photo Lab Products 12 -Mar -01 23- Mar -01 Preselect Photo ID Points 26 -Mar -01 30- Mar -01 Photo ID and GPS Ground Control 02- Apr -01 08-Apr -01 6 -Apr -01 $27,600 FART 09- Apr -01 04- May -01 Scanning 09- Apr -01 20- Apr -01 Prototype DEM Collection 23- Apr -01 04- May -01 4 -May -01 $22,000 Prototype Ortho Rectification 03 -May -01 11 -May -01 Prototype Review 14- May -01 18- May -01 1- Jun -01 $15,250 DEM Full Production 21- May -01 15- Jun -01 29- Jun -01 $17,100 Digital Ortho Full Production 18- Jun -01 10- Aug -01 27- Jul -01 $12,250 Mr. SID Compression 13- Aug -01 17 -Aug -01 Newport Beach Review & Acceptance 20- Aug -01 14- Sep -01 31- Aug -01 $8,713 Project Close Out 17- Sep -01 Optional Additional Costs DTM and 2' contours 1:100' B &W, 1000 dpi Ortho Mylar Plots Total: $125,113 $97,278 $19,305 Attachment C: Client Responsibilities The following lists the information and responsibilities required of Client: Database Design and Definition • Participate in the database design workshop prior to the development of the prototype project. Project Start-up Assistance with the identification of areas and priorities for the mapping including the prototype project area. Panel both new and existing control points prior to aerial photography. Provide targeting materials. Project -wide Project Production • Provide Merrick with timely review, feedback and acceptance of project deliverables. MR 13 2001 14 :11 FR MERRIF,& CO 303 853 3377 TO 1943318 P.02/04 a I • �.�; ' �.���jj..��''jj���� PRODUCER van Gilder Insurance Corp. 700 Broadway, Suite 1000 DA,E13/0I Y,' l,i; V1.ty..} '� -' :.:',:':<: " °` 03/13/01 •A THIS CERTIFICATE IS ISSUED AS MATTER OFINFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THE COVERAGE AFFORDED BYO THE POLL= BELOW. EXTIEND OR Denver, CO 80203 COMPANIES AFFORDING COVERAGE CO~ AHartford Insurance Group INSURED Merrick & Company COMPANY BSecurity Ins. Co. of Hartford P.O. Box 22026 2450 S. Peoria St. DowC Denver, CO 80222 COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY RE12U1REMFI4T, TERM OR CONDRION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LIM TYPE OF INSURANCE POLICY NUMBER DA CEDE POLICY I � " � A GENERAL UAWILiTY 34SB1DW61S6 11/01/00 11 /01 /01 GENERAL AGGREGATE 12 000 0 0 PRODUCTS•OOMPJOP AeG 000, 000 X COMMERCIAL GEWINU BIUTY FRSONAL A ADV INJURY 21,000,000 CLAIMS MADE X OCCUR EACH OCCURRENCE 11 00O 000 OWNERS B CONTRACTOR'S PROT F DAMAGC °n°TM 1 300,000 MEO W AMY *M Pe M) 1 10,000 • AUToMOBREUAHIUTY X ANY AUTO 34URMS14979 11/01/00 11/01/01 COMBINED SINGLEUMIT 51,000,000 BODILY INJURY vRptN ° °I 1 ALL OWNED AUTOS SCHEDULED AUTOS X AoDU V AVNRr (Pa°°etElmO WREOAUTDS NON•OWNEDAU= X PRDPERTYDAMAGE ! CARAOE LINRLLITY AUTO OM•Y• ACCOENT 1 OTIERTILLN AUTO ONLY: -. ��_!- "'`k �.':: ANY AUTO EACN ACOMBIT S _ AGGRECATE S A ewas LIABILITY 34XHMS1203 11/01/00 11/01/01 EACHOCCURRENCB FIQ,000.00 0 A.DREGATE 0 0 0 0 0 X UMBRELLA FORM —21-0j-0 S OMER THAN UMBRELLA POW A WOL4M DOMPAIMATMNAND 34WBAY3311 11 /01 /00 11/01/01 X I RTATIMAY WITS EACH ACCIDENT 1 10 0, 0 0 0 EMPLOYERS' WBtt1T,• DISEASE4DLICY UNIT B 500,000 THE PROPRIETOR; IVE CL PA w PC ERL` FjtFLUT CEERS APP: ENCL OkSEAS&SACNEMPLO11SE S 100 ,000 B OrAER Architects/ PL704392 59763.7-65-0.9/01/03 $5,000,000 Per Claim Engineers $10,000,000 Aggregate Professional Liability DESCRIPTION OP OPIPATIoNSAOCATONSNENKL2MpECIAL ITEMS The City of Newport Beach, Public Works Department, the City, its officers, agents, officials, employees, and volunters are listed as (See Attached Schedule.) SHOULD ANY OF THE MOVE DOMAMISP POUCIES ITS CANCELLED BEFORE THE City of Newport Beach OONIAUM DATE THEREOF. TIE 1"LMG COMPAWWILL ENDS Public Works Department AUAYSWW MMNOnCEMTMCMTIRCATEHOI .DEANAMEDTOTNELM. P.O. Box 1768 Newport Beach, CA 92658 -8915 �Q:'Qe:��'. .3.� ... ,:�:•::�._ REPRESEWFATIVE _,� ¢Y :;>:���r c,, �:A�diROC'DAR9iiA'iiFiZ(c uM � 7 inn• . �. .. MAR 13 2001 14 :11 FR MERRI 8 CO 303 853 3377 TO 19W43318 P. 03/04 Additional Insured, under General Liability and Autthelinsured aslper in respects to their interest in work performed by written specified contracts. The insured is primary excluding the Workers Compensation and the Professional Liability- Waiver of sured'S Workers Compensation subrogation applies to the captioned in (coverage- +lo day notice of cancellation for non payment of premium. MAR 13 2001 13 :41 303 831 5295 PRGE.02 .- MAR 13 2001 15 :39 FR MERRI & CO 303 853 3377 TO 1443318 P.05i11 WK C..© THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT Policy Number: 34 Wa JK5727 Effective Date; 11.1,00 Endorsement Number. 1 Named Insured and Address: Information Effective hour is the same as stated on the Infoation Page of the policy. Merrick & Company (See Endt) 2450 South Peoria Street Aurora. Co 80222 We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. SCHEDULE BLANKET Countersigned by Form WC en 0313 Printed in U.-SA, MAR 13 2001 19:i7 Authorized Representative EXP 11 -1 -01 B. rAR 13 2001 15 :39 FR MERRI 8 CO General Conddiana 1. Bankruptcy Bankruptcy or insolvency of the "insured" or the ' insured's" estate will not relieve uS Of any obligations under this Coverage Form. 2. Cancealmant, M epreaenlafion Or Fraud This Coverage Forth is void in any rase of fraud by you at any time as it relates to this Coverage Form. it Is also void if you at any other "Insured", at any time, intantlonally conceal or misrepresent a material fact concerning: s. This Coverage Form; It. The covered "auto' c. Your interest in the covered "auto ": or d. A claim under this Coverage Form. a. Liberalisation It we revise this Coverage Form to provide more coverage without additional premium charge, your policy will automaticefly provide the additional coverage as of the day the revision is effective in your state. 4. No Benefit To BsiNe - Physical Damage Coverage We will not moognae any assignment or grant any coverage for the benef l of any person or organization holding, staring or transporting property for a fee regardless of any other provision of this Coverage Form. Fl a For any covered "auto" you own, this Coverage Forth provides primary insurance. For any covered "auto" you don't own, the insurance provided by this Coverage Fort is excess over any other collectible Insurance. However, while a covered "auto" which is a Willi` is connected to another vehicle, the Liability Coverage this Coverage Form provides for the" trailer" Is; (1) Excess while t is connected to a motor vehicle you do not own. (2) Primary while it is connected to a covered "auto" you a.m. b. For Hired Auto Physical Damage coverage. any covered "auto" you loam, hire, rent or borrow is deemed to be a covered "auto" you own. However, any "auto" that is leased, hired, rented or borrowed with a driver Is not a covered' auto ". c. Regardless of the provisions of paragraph a. above, this Coverage Form's Liability Coverage is primary for any liability assumed under an "insured contract". v 303 853 3377 TO 1943318 P.0ei11 d. When this Coverage Form and any Ocher Coverage Form or policy covers on the same basis, either excess or primary, we will pay only our share. Our share Is the proporftor that the Limit oI Insurance of our Coverage Form beans to the total of the llmfts of all the Coverage Forms and policies Covering on the a. a. The asthnated premium for this Coverage Form is based on the exposures you told us you would have when this policy began. We will compute the final premium due when we determine your actual exposures. The estimated total premium will be credited against the final premium due and the first Named Insured will be billed for the balance, if any. If the estimated total premium exceeds the final premium due, the first Named Insured will get a refund. b. if this polity is issued for more than one year, the premium for this Coverage Form will be computed annually based on our rates or premiums in effect at the beginning of each year of the policy. 7. Policy Period, CoverageT■rritory Under this Coverage Form, we cover "accidents" and "losses" occurring: a. During the policy period shown in the Declarations; and b. Within the coverage territory, The coverage territory is: a. The United States of America; b. The territories and possessions of ft,United States of America; c. Puerto Rico; and d. Canada. We also cover "lass" to, or "accidents" InvWng, a covered "auto" while being transported between arpr of these places. a. Two Or More Coverage Forma or Pollclw wwm By Ile It this Coverage Form and any other Coverage Form or polity Issued to you by us or any company affiliated w @h us apply to the same "accident ", the aggregate maximum Umh of Insurance under all the Coverage Fonns or policies shall not exceed the highest applicable Limit of Insurance under any one Coverage Form or polity. This condition does not apply to any Coverage Form or policy issued by us or an afflrated company specifically to apply as excess Insurance over this Coverage Form. Papa a of 10 - - copyright, Insurance services Ofte. Inc.1199a � _ - -- CA eta m 671T MAR 13 2001 15:40 FR MERRI & co i I c. You and any other involved Insured must: (1} demands, y send us copies of any demands, notices, summonses or legal papers received in connection with the claim or •auir; Icc a 0 0 0 0 n 0 b Ln e 3: c a rn 0 0 (2) Authorize us to obtain records and other Information; (3) Cooperate with us In the investigation, settlement of the claim or defense against the 'suit'; and (4) Assist us, upon our request, in the enforcement of any right against any person or organization that may be liable to the insured because of injury or damage to which this Insurance may also apply. d. No insureds will, except at their own cost, voluntarily make a payment assume any obligation, or incur any expense, other than for fast aid, without our consent. 3. Financial ResporAIWIlty laws L When this policy Is certified as proof of financial responsibility for the future under the provisions of any motor vehicle financial responsibility law, the insurance pmvlded by the policy for 'bodily injury' liability and 'property damage' liability will comply with the provisions of the law to the extent of the coverage and limits of insurance required by that law. IL With respect to 9noblle equipment' to which this insurance applies, we will provide any liability, uninsured motorists, underinsured motorists, no -fault or other coverage required by any motor vehlda law. We will provide the required Omits for those coverages. +. Lagal Action Against Us No person or organization has a right under this covarageform.- a. To join us as a party or otherwise bring us into a 'suit' asking for damages from an insured; or b. To sue us on this coverage form unless all of Ifs terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an Insured obtained after an actual trial; but we will not be liable for damages that are not payable under the terms of this policy or that are in excess of the applicable limit of insurance. An agreed settlement means a settlement and release of liability signed by us, the insured and the claimant or the ckakmanrs legal representative. Form SS 00 oa 03 W Midi 13 2081 15:13 303 853 3377 TO 19 43318 P.07i11 S. Sapandbn of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned In this policy to the first Named Insured, this insurance applies: s. As if each Named Insured were the only Named Insured: and b. Separately to each insured against whom a claim is made or'suir is brought, 6. flni dentlanal FsAurs to Disclose Hazards it is agreed that based on our reliance on your representations as to existing hazards, If unintentionally you should fail to disclose ali such hazards at the Inception data of your policy. we shall not deny any coverage under this Coverage Form because of such failure. 7. Dither Insurance - Primary Addidomal Insured If the written contract or agreement or permit requires this insurance to be primary for any person or organization with whom you agree to Include In WHO IS AN INSURED, this Other Insurance Provision is applicable. It other valid and collectible insurance is available for a loss we cover under this Business Liability Coverage Form, our obligations are III This insurance is primary. We will not seek contributions from other insurance available to the person or organization with whom you agree to Include In WHO Is AN INSURED. except when 0. applies. This insurance is excess over (1) Any other Insurance, whether primary, excess, contingent or on any other basis; (a) That is Fire, Extended Coverage, Builders Risk, Installation Risk or similar coverage for 'your work'; (b) That is Fire insurance for premises rented to you or temporarily occupied by you with permission of the owner, (c) That is insurance purchased by you to cover your liability as a tenant for 'property damage' to premises rented to you or temporarily occupied by you with permission of the owner, or Page, 15 of 21 -A 4 0Z4 C OCrS OL MAR 13 2001 15:40 FR MERR10& CO (b) Pentad to, the care, custody or control of, or over which physical control is being exercised for any purpose by you, any of your 'employees', any partner or member (If you are a partnership or joint venture), or any member Cd you are a limited liability company). b. Any person (other than your 'amplcyaW), or any organization while acting as your real estate manager. c. Any person or organization having proper temporary custody of your property if you die, but only. (1) With respect to Inability arising out of the maintenance or use of that property; and (2) Until your legal representable has been i appointed. i d. Your legal representative g you coo, but only with respect to duties as such, That representative will have all your rights and duties under this polity. e. Any 'employee' of the Insured while acting in the scope of his/her duties as a retail pharmacist, or optician or optameb1st, ' Agreament or Permit Any person or organ)zalon with whom you agreed, because of a written contract or agreement or permit, to provide insurance such as Is afforded under this Business Liability coverage Form, but only with respect to your operations. 'your work' or facilities owned or used by you. However, coverage under this provision does not apply: (1) Unless the written contract or agreement has been executed or a permit has been issued prior to the 'bodily Injury', 'property damage' or 'personal and advertising injury'. (2) To any person or organization included as an. insured under provlslan g. (Broad Form Vendors). (3) To any other parson or organization shown in the Declarations as an Additional Insured. Form SS 00 09 as 00 303 853 3377 TO 1 P.08i11 t`iovaags under this provislon Inctu"s Uw totlowbv: (t) When an eng)new, architect or aurvayor becomes an Insured under provision 2l., the following additional exclusion applies: 'Body injury', 'property damage' or 'personal and advertising Injury' arising out of the randerjng of or the failure to render any professlondl services by or torycu Inctudlrtg: (a) The preparing, approving, or failure to prepare or approve maps, drawings, opinions, reports, surveys, change orders, designs or spacificalinna: and (b) Supervisory. inspection or engineering services. (2) When a lesaar of N=W equipment becomes an insured under provision 24, the following additional exclusions apply: (a) To any 'occurrence' which takes place after the equipment lease expires: or (b) To 'bodily Injury' or 'properly damage' arising out of the sole negGgenee of the lessor. (3) When owners or other Interests from wham land has bean teased become an Insured under provision 21, the following additional exclusions apply: (a) Any 'Occurrence' which takes place after you cease to lease that land; or (b) Structural altorations, new censWc1ion or demolition operations performed by or on behalf of the owners or other interests from whom land has bean leased. (4) When mwwgam or W&AM of prantlaaa become an insured under provision 21, the following exclusions Apply: (a) Any 'occurrence' which takes place after you cease to be a tenant in that premises: or Page 11 of 21 MAR 13 2001 15:13 323 831 5295 a00P_07 MAR 13 2001 15:40 FR MERRI- 8 cc 303 853 3377 TO 1943318 P.09i11 (s) Structural alterations, new cansWgion or demolition operations performed by or on behalf of the manager or lessors of the premises. g. mar - Broad Form Vendors Any person or organization with whom you agreed, because of a written contract or agreement to provide insurance, but only with respect to 'bodily injury' or 'property damage' arising out of 'your products' which are distributed or cold In the regular course of the vendors business, subject to the following additional exclusions: (1) The insurance afforded the vendor does not apply to: (a) 'Bodily injury' or 'property damage' for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. 11� exclusion does not apply to liaUity for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in product made intentionally by the vendor, (d) Repackaging, unless unpacked solely for the purpose of inspection, demonstration, testing, or substitu0on of parts under instructions from the manufacturer, and then repackaged in the original container, (■) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; M Demonstration, installation, servicing or repair operations except such operations performed at the vendors premises in connection with the sale of the product; Moo iZ I-Vai 1C -1A r (g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor (2) This insurance does not apply to �.r insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying a containing such products. (a) This provision g. does not apply to any vendor included as an insured by an endorsement issued by us and made a part of this Coverage Part. (4) This provision g. does not apply if 'bodily injury' or 'property damage' included within the 'products- completed operation hazard' is excluded either by the provisions of the Coverage Part or by endorsement. h. Broad Form Named Insured Any organization you newly acquire or form, other than a partnership oriaint venture, and over which you maintain ownership or majority interest, will quality as a Named Insured it there Is no other similar insurance available to that organization. However: (1) Coverage under this provision afforded only until the 180th day c you acquire or form the organizatlon or the and of the policy penod, whichever is earlier; and (2) Coverage under this provision does not apply to: (a) 'Bodily injury' or 'property damage' that occurred; or (b) 'Personal and advertising injury' arising out of an offense committed before you acquired or formed the organization. L Newly Formed or Acquired Organiretiane Any subsidiary and subsidiary tharect, of yours which is a legally incorporated entity of which you own a financial interest of more than 50% of the voting stock on the effective doe of this policy. N m O O O 0 0 b Ln ti b n N O O H a a—B MOM w amy tr so �ftb 1 wsr I MAR 13 2001 15 =41 FR MERR 8 CO 303 653 3377 TO 13316 P.10i11 THIS ENOORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF SUBROGATION Thls endorsement modlfles insurance provided under the following: HUSNESS UABLffY COVERAGE FORM one We walva any right of tecovery we may have against 1. Any person or organization shown in the Declarations. or 2. Any person or organtmlian with whom you have a contract that raqulm such waiver. OWN FUM SS 1215 03 00 MAR 13 2001 15 =14 O 2000, The Hartford 3W 831 5795 Pepe 1 of 1 per= " m 0 0 0 a, a y at a N 0 0 a h MAR 13 2001 15:41 FR MERRf 8 CO 303 853 3377 TO 15443318 P.11i11 \C) Y THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED AND RIGHTS OF RECOVERY AGAINST OTHERS This endorsemeM modifies insurance provided under the following: BUSIN AUTO COVERAGE FORA A. Any person or organization whom you we required is an "Insured" for LIABILITY COVERAGE but only to the extent that person or organization qualifies as an "insured" under the WHO IS AN INSURED pmvlslon of Section II - LIABILITY COVERAGE. S. For any person or organization for whom you are requlrod by contract to provide a watver of subrogaflen, the Loss CondMon - TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US is applicable. Form HA 00 13 0197 Printed In U.S.A. MHR 13 2001 15:14 303 931 5295 PAGE. 10 C -""J3gb • • 03) 1131 3 January 23, 2001 _4 CITY COUNCIL AGENDA APPROVED ITEM NO. 9 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: DIGITAL ORTHOPHOTOGRAPHY SERVICES — APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH MERRICK & COMPANY RECOMMENDATIONS: Approve a Professional Services Agreement with Merrick & Company, of Aurora, Colorado, for digital orthophotography services at a contract price of $125,117 and authorize the Mayor and City Clerk to execute the Agreement. 2. Establish an amount of $12,511 to cover the cost of unforeseen work. DISCUSSION: Digital orthophotography is computerized aerial photography that has been corrected in a manner that places all visible ground features in their true map position and also corrects displacement due to relief or tilt. Any other graphical data owned or created by the City that is in the same coordinate system will fit over the digital orthophotography precisely, in its true earth - referenced position. The high resolution imagery desired by the City will allow staff to zoom in and see very small features on the ground, and will make the imagery useful for a large number of infrastructure planning, utility planning, operations, and management tasks within the City. The digital orthophotography creation process involves scanning the aerial photography at very high resolutions, and through sophisticated image processing techniques, warping it to fit the terrain data that was collected with analytical stereoplotters. The completed imagery is delivered on CD -ROM disks in industry standard formats, ready for immediate use. Availability of the digital aerials would save staff time and produce accurate, useable data for all City Departments. Rather than going to the Public Works Dept. (which may be across town for some) and get another person to pull out possibly numerous and cumbersome hard -copy aerials (the subject area may fall across several large sheets), the aerials could be viewed on a computer monitor with pertinent or all GIS layers. There are several CD -ROM programs being sold for a much lower cost offering digital aerials with 1 -meter imagery. This means 1 -meter pixel resolution. Exhibit "A" in your package is an example of what this resolution looks like when zooming into a smaller area at the map standard of 1 inch = 40 feet. The proposed project produces imagery with 3 -inch pixel resolution. Exhibit "B" is an example of this resolution. The Police Department has stated the ability to quickly access and view detailed geographical information of the City electronically will enhance public safety by allowing personnel to be deployed more effectively in tactical situations, neighborhood canvasses, or crime scenes. SUBJECT: DIGITAL ORT�OTOGRAPHY SERVICES — APPROVAL OF PR�SIONAL SERVICES AGREEMENT WITH MERRI COMPANY January 23, 2001 Page 2 Digital aerial photographs can also display other types of information including lot and street layouts, hazards, elevation depictions, access points, and City boundaries. The Police Department intends to make this technology available in every marked police vehicle deployed in the field and available to the detectives and dispatchers in the station. In addition, Staff from Fire, Harbor Resources, Planning, and General Services Departments has seen samples of the digital aerials and support the project. Eight engineering firms were invited to submit proposals to provide digital orthophotography services and to produce aerial photography of the City of Newport Beach (including the Newport Coast area) in a digital file format. The proposed services include providing digital aerial photos and the "MrSid" software to compress and manage the digital files (this software allows speedy display of images). Six firms responded to the City's request for proposals: • Landata Airborne Systems • HJW (Harmmon, Jensen, Wallen & Associates, Inc.) • Merrick & Company • Digital Map Products • Walker Associates • SACOR3D The proposals were independently reviewed to evaluate experience on similar projects, and availability before ranking Upon selection, staff negotiated with Merrick & Company to services for a fee of $125,113. Merrick & Company has competently and professionally on similar projects for otl California. each firm's qualifications, past Merrick & Company the highest. provide the necessary scope of completed engineering services ler local agencies in Southern The scope of Merrick & Company's professional services will include: • Ground Control Survey to mark location of "targets" throughout the area to be photographed • Aerial Photography (by Continental Aerial Photo, Inc. of Los Alamitos, California) with Airborne GPS to supplement targeted field control and to meet positional accuracy requirements • Photo Lab Work for printing and processing of contact prints • Analytical Aerotriangulation and Contour Generation to accurately join all flight lines, apply corrections for lens distortion, earth curvature, atmospheric refraction, and film shrinkage, and to examine all control points to ensure the accuracy level of mapping selected by the City • Film Scanning to produce digital imagery in preparation for orthorectification • Orthorectification involves georeferencing the digital imagery to the digital terrain models in order to remove all relief displacement from the raw images at ground level on a pixel by pixel basis, thereby producing color photos with 3- inch pixels • Mosaicking to ensure that no image flaws result from seam lines passing through tall structures and bridge locations • Radiometric Adjustment to balance and match color tones, brightness, and contrast of the imagery over the whole project SUBJECT: DIGITAL ORTHOPHOOOGRAPHY SERVICES — APPROVAL OF PROFESOIAL SERVICES AGREEMENT WITH MERRICK & COMPANY January 9, 2001 Page 3 At a later date the City may contract with Merrick & Company to selectively re -fly portions of the City (Newport Coast area) as new development occurs and to provide digital 2 -foot contours. Funds for this project have been appropriated in the FY 00/01 Capital Improvement Program and are available in Account No. 7017- C5200557. Respectfully su 1 ed, PUBLIC WORKS DEPARTMENT Don Webb, Director By. Paul Medina G.I.S. Systems Anaylst Attachments: Exhibit A Exhibit B Professional Services Agreement 21 ■ � *1W NIX 11 �A 2 u I � still TAMA d? - , 0 0 PROFESSIONAL SERVICES AGREEMENT WITH MERRICK & COMPANY FOR DIGITAL ORTHOPHOTOGRAPHY SERVICES THIS AGREEMENT, entered into this day of 2001, by and between the City of Newport Beach , a Municipal Corporation (hereinafter referred to as "City'), and Merrick & Company, whose address is 2450 South Peoria Street, Aurora, Colorado, 80014, (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to implement Digital Orthophotography Services hereinafter referred to as "Project ". C. City desires to engage Consultant to provide digital orthophotography services (digital aerials) upon the terms and conditions contained in this Agreement. D. The principal members of Consultant are for purpose of Project are Brian Raber, Torin Haskell, and Rick Hanson. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to contract with Consultant under the terms and conditions provided in this Agreement. 1 G) 0 0 NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the 10th day of January 2001, and shall terminate on the 31st day of December 2001, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of one hundred twenty-five thousand, one hundred seventeen and no /100 Dollars. 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. 3.2 City shall pay no more than 50 percent of the total agreed upon price set out above until City receives, reviews, and gives approval for the final form of the prototype that Consultant has agreed to provide. 2 '� 0 0 3.3 Consultant shall submit monthly invoices to City payable by City within thirty (30) days of receipt of invoice subject to the approval of City. 3.4 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibit "B ". 3.5 City shall reimburse Consultant only for those costs or expenses which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Approved computer data processing and reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 3.6 Notwithstanding any other paragraph or provision of this Agreement, beginning on the effective date of this Agreement, City may withhold payment of ten percent of each approved payment as approved retention until all services under this Agreement have been substantially completed. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical 3 0 0 personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. Consultant further represents and warrants that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control or without Consultant's fault. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details in means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a 4 �� 9 0 measure of control over Consultant shall mean that Consultant shall follow the desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with Citys designated Project Administrator, and any other agencies which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with Consultant on Project. 7. PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Rick Hanson to be its Project Manager. Consultant shall not bill any personnel to Project other than those personnel identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior written approval by name and specific hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. Citys approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants it will continuously furnish the necessary personnel to complete Project on a timely basis as contemplated by this Agreement. 8. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement and the services shall be performed by Consultant in accordance with the schedule specified below. The failure by Consultant to strictly adhere to the schedule may result in 5 13 0 e termination of this Agreement by City and assessment of damages against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays which are due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 8.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition, which purportedly causes a delay, but not later than the date upon which performance is due. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays, which are beyond Consultant's control. 8.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances by telephone, fax, hand delivery or mail. 9. CITY POLICY Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. 10. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City Council. 6 11. PROGRESS 0 Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this 7 b 0 0 Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, its elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. Insurance policies with original endorsements indemnifying Project for the following coverages shall be issued by companies admitted to do business in the State of California and assigned Best's A- VII or better rating: A. Worker's compensation insurance covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance which covers the services to be performed in connection with this Agreement in the minimum amount of one million Dollars. Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in 8 �� 0 0 writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, that Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint - venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty-five percent (25 %) or more of the assets of the corporation, partnership orjoint- venture. i7 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such forms as City may require, furnish reports concerning the status of services required under this Agreement. 16. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless the release of information is authorized by City. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide the following: A. City will provide access to and upon request of Consultant, provide one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or 10 /i 0 0 others without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide blueprinting, CADD plotting, copying and other services through City's reproduction company for each of the required submittals. Consultant will be required to coordinate the required submittals with City's reproduction company. All other reproduction will be the responsibility of Consultant and as defined above. C. City staff will provide usable life of facilities criteria and provide information with regards to deficient facilities. D. City will prepare and provide to Consultant street base digital file in AutoCAD (DWG) compatible format. 18. ADMINISTRATION This Agreement will be administered by the Public Works Department. Paul Medina shall be considered the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his/her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall 11 0 0 allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 23. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such 12 0 r persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Paul Medina, Project Manager City of Newport Beach 3300 Newport Boulevard P. O. Box 1768 Newport Beach, CA, 92658 -8915 (949) 644 -3311 Fax (949) 644 -3318 13 �I 0 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attention: Rick Hanson Merrick & Company 2450 South Peoria Street Aurora, CO 80014 (800) 544 -1714 (303) 751 -2581 (Fax) 26. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting parry fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 27. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 14 P/-;, 0 0 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 30. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his /her judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 31. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in responsible charge of the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; 15 XJ 0 0 or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All drawings shall be transmitted to the City in Auto Cad version 14 in ".dwg" file format. All written documents shall be transmitted to the City in Microsoft Word 97 and Microsoft Excel 97 and be consistent with Microsoft Office 97. 32. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: By: Robin Clauson Assistant City Attorney ATTEST: By: LaVonne Harkless City Clerk f: \users\pbw�shared\agreements \fy o0- 01\merdck & co - digital ortho.doc CITY OF NEWPORT BEACH A Municipal Corporation By: Mayor City of Newport Beach CONSULTANT An 16 y I O C7[IF00.0.`r A a n u Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California An initial "kick -off" meeting, prototype evaluation, and progress meeting will be held with the Newport Beach project team. TECHNICAL METHODOLOGY • EXHIBIT "A" C. PROPOSED SCOPE OF WORK Page 1 Technical Specifications for the Aerial Photography Services Based on the specifications provided in the Request for Proposal from the City of Newport Beach, Merrick has provided the City with a concise description of the significant procedures/milestones that will occur throughout the Digital Orthophotography project. The basic structure of the technical narrative is as follows: • Minimum Requirements (Digital Ortho) Technical Procedures • Deliverable Products • Contour Alternative Technical Procedures • Black and White Mylar Alternative • Quality Control Procedures • Client Responsive Project Management • Technical Alternatives Merrick intends our chronological narrative to highlight the modem photogrammetric technology and technical understanding of the scope of this project. Minimum Requirements (Digital Ortho) Technical Procedures Step 1 — "Kick -Off" Meeting and Project Implementation Plan with City of Newport Beach 1. Immediately following the signing of the contract Merrick shall come on- site to meet with the City. The project "kick -off' meeting will be held with the City of Newport Beach to review scope of services, schedule, and deliverables. 2. Detailed presentations of all phases of the project methodology will be performed at this time. The forum for the presentation will be in a "hands -on" workshop environment to facilitate the exchange of quality information. Specific data and information required for the communication and technical aspects are gathered or verified at this time. 3. Merrick shall coordinate all project activities with Mr. Paul Medina, City of Newport Beach project manager. Merrick's project manager will be Rick Hanson, ASPRS Certified Photogrammetrist. 4. We intend to finalize the control locations and review all of the existing survey information at this meeting. Step 2 — Project Setup 1. In order to prepare the initial start-up documentation, all of the items to be discussed during the "kick -off' meeting must be resolved. M:pCOR el2].2000 N0, b MERRICK MICORPU 7,2000 ROPOBAI \2000185002525 \Teal \GSwpa of WoM1.tloc �F,W ADRT • • o @ Proposal to Provide Digital Orthophotography Services for the a = City of Newport Beach, California ,r < /cOAN Our team strongly believes that communication is at the core of a successful project relationship. In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. C. PROPOSED SCOPE OF WORK Page 2 2. During the project set up, Newport Beach will gather the following information to establish the vital communication lines that will make communication and decision - making efficient. Our team strongly believes that communication is at the core of a successful project relationship. This effective communication strategy has allowed Merrick to work throughout the US from our central office in Denver. 3. Items that are recorded and stored by each team member are: • Primary contacts (administrative, technical) • Secondary contacts (administrative, technical) • E -mail addresses • Scheduled conference call times for project status • Scheduled on -site visits at Merrick and Newport Beach 4. In addition to the communication items, Merrick prepares its production facility for the project. The primary tasks being integrated in preparation of beginning the project are: • Scheduling of resources (equipment and personnel) • Preparation of the technical procedures documentation • Customizing in -house software tools • Prototype the production flow with Newport Beach and Merrick 5. A project of this size requires a start-up time frame of approximately one week. Once the information is gathered and/or tested, the team is ready to begin the next step of the project. Step 3 — Surveying Support for the Photo Control In order to achieve the accuracy and schedule objectives of Newport Beach, Merrick will utilize standard survey and photogrammetry procedures to control the aerial photography. The procedure takes advantage of the highly accurate Airborne GPS ( ABGPS) technology to minimize the amount of control required to meet positional accuracy requirements. 2. Additionally, a photo - identification (photo -ID) technique will be used, requiring fewer points to be premarked prior to flying the aerial photography. This methodology allows more flexibility in film acquisition, opening a longer flight window and ability to wait for an optimal day where environmental conditions are best suited for ortho imagery. This is an important aspect of the photography mission given the sometimes -foggy conditions that exist along the coast. 3. Merrick's GPS control will be referenced to not less than two of Orange County's survey points that presently exists within and surrounding the City. Based on this approach, there will be 12 photo - identification (photo -ID) points. 4. Because the ABGPS technology provides X, Y, Z coordinates for every exposure; the 12 photo -ID points are merely random quality inspection Sep/ember 27. 2" ° Md PROPOSAL \20\80525 \TeM \GSrope of Work.tloc D Q M E R R I C K DDD ;:.... . f (�11 V 0 • Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California ConTmnfflL Hi HL PHOTO. 111C C. PROPOSED SCOPE OF WORK Page 3 points that will validate the accuracy of the ABGPS and Fully Analytical Aerial Triangulation (FART). 5. The photo -ID control will be based on aerial mapping needs and the precision will be adequate to support national Map Accuracy Standards for 1" =100' mapping with two -foot contours. 6. All control will be based on the California State Plane Coordinate System, Zone 6, North American Datum 83 -92. This project will be tied to the closest High Accuracy Reference Network (HARN) points. 7. Vertical control will be referenced to North American Vertical Datum 88. 8. A preliminary control plan has been included in this proposal. Step 3a — Photo - Identification GPS 1. Once the aerial photography has been successfully flown, Merrick's photogrammetrist will be responsible to select the photo - identifiable points that will be GPSed. 2. As the City will notice in the flight line control diagram in "K. MISCELLANEOUS," the photo -ID points are evenly distributed throughout the project. These points will verify the positional accuracy of the FAAT. 3. Using a working set of contact prints, Merrick's photogrammetrist will review each area needing a photo -ID point then select an exact location that is clearly visible. 4. Next, each photo -ID point is "pin- pricked" and fully described on the back of the contact print. The GPS crew performs this in the field. The GPS crew will also photograph the control points on the ground as they are set and surveyed. The FAAT technicians to further verify the precise location of the point will use these snapshots. 5. Features that make the best photo -ID points are those that are most visible on the photography and easily accessible by the GPS crews. These points tend to be in low traffic areas and away from tall buildings, trees and other obstructions. The ideal photo -ID points are typically paint stripes in low traffic streets or parking lots. Step 4 — Acquire New Aerial Photography 1. As stated in the City's RFP, the project wide negative scale for the color aerial photography will be 1:7,200 (1 "= 600'). Merrick will utilize Continental Aerial Photo, Inc. to perform the photography mission. Continental is located conveniently in Los Alamitos, California, very near to Newport Beach. This will minimize the mobilization time for the flight crew and make it easier to be responsive to unexpected clear skies. The Wild RC -30 camera drive unit incorporates forward motion compensation (FMC). Additionally, Continental's aircraft is equipped with GPS navigation and on -board receiver to accomplish the camera positioning for the aerotriangulation. September 27. 2000 M:\CORP RKET PROPOSAL\2 O kB5002525\Te# C.Scope of WOr .dw 00 H 0 MERRICK � c�EW °ORr O u a C�GOO a�'r 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick anticipates that the aerial photography will be flown in early October 2000 ... C. PROPOSED SCOPE OF WORK Page 4 2. The aerial photography will conform to National Map Accuracy Standards. The following additional project specifications will also be strictly adhered to. These include: • Flying under optimal weather conditions such as cloud coverage and sun angle • Federal Aviation Administration (FAA) and Civil Aeronautics Board (CAB) safety regulations • State -of -the -art film processing 3. A current USGS camera calibration report meeting specifications for focal length (153 mm, ±3.0) can be found in "K. MISCELLANEOUS." The industry standard is that a camera calibration report not be older than three years. Continental's camera was last calibrated in March of 1998, - about 29 months ago. Though the City's RFP requires that the aerial camera calibration not be more than two years old, Merrick is proposing Continental's camera because of their convenient location near the project area. Please note that the industry calibration standard is every three years and that all mapping accuracies and image qualities will not be compromised using the proposed camera. • Conformance to project related side overlap and forward overlap specifications • All flight lines will be straight and parallel • Individual exposures must meet the tip, tilt and crab standards 4. The following photography characteristics apply: Negative Scale: 1" = 600'(1:7,200) Mapping Scale: I" = 100'(1:1,200) Contour Interval: none required (2' as alternative) Flying Altitude: 3,600' above mean terrain Forward Lap: 60% Side Lap: 30% Area per model: 187.4 acres Number of Exposures: 219 Number of Mapping Exposures: 167 Mapping Flight Lines: 13 Mapping Flight Line Miles: 63 Mapping Flight Line Direction: North /South 5. The aerial photography shall be flown on, or near, the date designated by the project manager following the contract signing, or as soon thereafter as weather permits. Merrick anticipates that the aerial photography will be flown in early October 2000, or as soon as Merrick receives a Notice to Proceed. 6. Once the film is processed, inspected, and approved, each exposure shall be clearly labeled at the edge of the negative. The labeling shall include: date of photography, scale of photography, project name, flight line number, and exposure number. M kCO P 2].2000 oo °Oo MERRICK dJ M:\CORPJ 27.2 \ PROPOSAU2000�8500252STex1 \GScope of Wark.00c 000 - ..... ............ ..... �dE'w�Rr A Gi a �� /FOR�'r 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Of importance to the City is Merrick's approach for utilizing two GPS base stations during the photography mission. C. PROPOSED SCOPE OF WORK Page 5 7. A flight line plan is included in our proposal so that the City can see exactly how Merrick intends to fly the aerial mission. Step 5 - Airborne GPS Photo Control and Post Processing Merrick and Continental Aerial Photo will use Airborne GPS ( ABGPS) in order to control the aerial photography. The following summarizes Merrick's ABGPS procedures. 1. An Ashtech receiver will be used in the aircraft for the land based reference points. 2. Of importance to the City is Merrick's approach for utilizing two GPS base stations during the photography mission. Based on our experience, having the extra receiver operating is important for two reasons: 1) it provides the necessary back -up if one receiver "goes down "; and, 2) does not "stretch" the practical limitation of GPS frequency over the City. 3. Moreover, having two base stations is the only way to assure proper geoid modeling so that the aerial triangulation fits correctly and that the photogrammetric map accuracies are achieved. Because of Merrick's precise ABGPS procedure, the accuracy of the horizontal and vertical positions of the photo centers will be t3 cm (0.3') horizontal and t5 cm (05) vertical. These tolerances are suitable for the desired accuracy requested by Newport Beach in this RFP. 4. The results from the kinematic data collection and/or data processing shall be simple coordinate values for each common epoch of data recorded by both the GPS receiver in the aircraft and a base receiver on the ground. 5. The photos shall be represented only by an exact time corresponding to the time that the GPS receiver recorded the electronic pulse from the camera when the photo was taken. These times shall be labeled with photo identifiers by referring to the trajectory plots and the pilot's flight reports so that the line numbers match those used by the pilot and thus, ensuring easy cross referencing. At the same time, test exposures and events caused by blanks shall be removed from the event list. 6. The latest available geoid model shall be used to determine the separation between the geoid and the ellipsoid. 7. Quality control will be performed by having loop closures through multiple base stations. 8. Coordinates and elevations will be generated for the perspective center for each photograph that will be used in the fully analytical aerial triangulation process (FAAT). Step 6 - Fully Analytical Aerotriangulation (FART) 1. Fully Analytical Aerotriangulation (FAAT) creates coordinates (X,Y) and an elevation (Z) for supplemental photogrammetric points on each photograph that are used in the stereo model orientation process (Model Setup). Seplem r 27. 2000 M NCORP ARKET ROPOSAL120008B 2525\TeMNC -Scope of Work.O °o °OO MERRICK aG� 00LI I . ....... ...... �P���Rr o r CSC /F00.N`I' 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Device Zeiss Pi Analytical Stereoplotter 0 C. PROPOSED SCOPE OF WORK Page 6 2. The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion, and aircraft (flight) inconsistencies. Step 6a - Fully Analytical Aerotriangulation (FAAT) Preparation 1. The pre - marked photo control points, new pass and tie points will be located, marked and numbered on the new aerial triangulation contact prints. Each type of control point will have a unique symbol and point number for easy identification in the remaining processes. 2. Pass and ties points are pre- selected stereoscopically by Merrick and the location are marked on the contact print with a semi- permanent pen. Each type of point has a unique symbol and point number for easy identification in the remaining processes. Each stereo model has six pass points and two tie points to the adjacent flight line. As each flight line is completed, the targeted ground control, pass, and tie points are marked and numbered on a strip diagram. 3. A stereo model diagram will be prepared for task tracking so the project status can be continuously updated and monitored by the production manager. Step 6b - Control Point Transfer (Pugging) 1. A Wild Pug4 point transfer device equipped with a 60- micron drill bit will be used to pug the analytical points. 2. The new pass and tie point locations will be placed in clear /flat areas with good contrast. Hills, trees, and light surfaces will be avoided if possible. 3. The cross - pugging progress will be marked and monitored on the aerial triangulation stereo model diagram. Step 6c - Point Measurement on Zeiss P1 Analytical Stereoplotter 1. Once all pass and tie points are pugged, the analytic technician places the photographs on stage plates in the Zeiss PI analytical stereoplotter. Merrick owns five Zeiss PI analytical stereoplotters. 2. Photogrammetric technicians then read eight fiducials on each photograph. This process checks film for shrinkage, expansion, distortion, and flatness of the film. 3. Subsequently, operators clear all parallax from the stereo model and locate/measure all pass points, tie points, and control locations. 4. Merrick assures that the mean error of all measured points does not exceed three microns. (A Zeiss PI analytical stereoplotter is capable of measuring a photograph ±1 micron.) 5. After all photographs have been measured, Merrick creates a computer file with photo coordinates for each photograph. se °,embWARK00 N, N MERRICK j M9CORP r 27. 20TIPROPOSAL \2000\85002525 \Teen \GSCOpe of Work.tloc OOO . ��EWPpRT O 6 3 s CMG /F00.�'' 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 7 Step 6d - Process Aerotriangulation Data 1. After all the measurements are taken, the photo coordinates for each strip, or flight line are loaded into the FAAT software (Albany.) 2. Each strip is computed separately with the proper degree of polynomials, which is determined by the control configuration within the strip. 3. If any inconsistencies in the photogrammetric or field control data exist, Merrick will correct and reran until data is acceptable. 4. Tie Point Analysis (TPA) will be performed on all flight strips. TPA shows relationship between flight lines (tie point to tie point) and spots any errors that exist. All errors will be corrected at this stage. 5. Execute preliminary block adjustments that incorporate field control throughout all points unlike the TPA that only deals with "photo coordinates." 6. Execute space resection that computes all the orientation parameters. 7. Execute Pre - Albany. This program sorts all images and reorders orientation parameters into the minimum bandwidth order. 8. Execute Albany to perform the final bundle adjustment for the entire project area (block). This program gives final root mean square (RMS) misclosures at all horizontal and vertical control points. In addition, final coordinates are derived for all analytical points (pass points and tie points). 9. Once Merrick's certified photogrammetrist accepts the solution, a report is then prepared. 10. A comprehensive FAAT report of the results of the FAAT exercise will be submitted to the City project manager. This report will include, at a minimum, the following: • Root Mean Squared (RMS) error and residuals of the final block adjustment • Root Mean Squared (RMS) error and residuals of the quality control block adjustment • Diagram of stereo model layout with photo centers • Diagram of stereo model layout with control, tie and pass points 11. This report will be inspected and signed by Merrick's project manager, Certified Photogrammetrist, and FAAT Analyst. Step 7 - Develop the Ortho Imagery and DEM Prototype Project Merrick and the City will select the prototype area once the GPS, photography, and FAAT have been completed. The City will have an opportunity to review the prototype databases. Following the prototype review and approval by the City, the remaining project area will be automated. 2. To prove the photogrammetric conversion methodology, a prototype deliverables will be created. That is, a model or test will he created and analyzed to insure our procedures and assumptions are valid. Merrick believes we understand the complexity of this project and therefore do .200 0 0°o M:\COR"AFIKE OPOSAL20\852525 \TeMGSco of Wok.O 0 o MERRICK 000 :.:...:.....:.....:... _ .,.... J o me u i d c �� �cfroa" 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. 0 C. PROPOSED SCOPE OF WORK not anticipate major modifications in our procedures because of the prototype. Page 8 3. The prototype will be a representative sub -set of the entire project. Once the City has approved the prototype, it will be used as a standard to control image quality, contrast, density and accuracy for all future deliverables. The primary objectives of the prototype are: • Validate that the ortho image and DEM data products being generated will meet Newport Beach expectations. • The prototype model will be used by the City to demonstrate and communicate the purpose of the project to management and administrators. • Test the physical GIS database structure. The primary aspects of the design will focus on defining and documenting important database structure items such as: • Tile naming conventions • Boundary coverage • DEM format • Digital ortho radiometry • The digital ortho imagery specifications will be scrutinized during the prototype step in order to he sure that the image data conforms to the predefined specifications of Newport Beach. ■ Tonal Quality is a subjective attribute of digital ortho imagery that is strictly dependent on a personal preference. Additionally, the hardware and software being used by the City will influence the visual aesthetics of the imagery. Merrick will use the prototype project to determine the best tonal qualities based on all of the above factors. This will be especially important over water and other consistent tonal areas. • Develop the communication protocol and response time expectation for rectifying source document anomalies. Establish and strengthen the working relationships between Merrick and Newport Beach. • Develop /modify in -house and project quality control process which minimize the time that is spent on inspection of each deliverable product. 4. At the completion of the prototype conversion, a final implementation plan and schedule will be submitted. This plan will incorporate the knowledge and experience obtained during the development of the prototype effort. The City would then provide Merrick authorization to proceed on the project -wide automation. Step 8 - Perform Model Orientation After the database design has been finalized and the prototype completed, Merrick will be ready to begin the stereo compilation for all of the project area. This next step performs internal relative and absolute positioning of Septe.W, 2], 2000 000 M \CORRMARKET ROPOSALl2000\B5002525 \TGM1 C-Scope of Wo& a o M E R R I C K- 13M ... ... ... . ... J �t�f'W�Rr O x a r 2�iOPN� 0 • Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick encourages the City to carefully scrutinize the process being used to generate the DEM ... because it will impact the City's ability to overlay other data sets on to the imagery. C. PROPOSED SCOPE OF WORK Page 9 each photo. To accomplish this, a least - squared analysis of each model will be executed to obtain orientation residuals. 2. Merrick inspects all residuals to ensure conformance to accuracy standards. Once approved, the stereoplotter operator will use these values to compile into the precise coordinate system established for this project. 3. Generate the Model Orientation Report to document the setup results for each stereo model. Merrick's photogrammetric supervisors will approve the setup and orientation of each model. Step 9 - Load Adjacent Model Data This step merges digital data collected from adjacent photographs to verify that information on the edge of each photograph matches on each image, resulting in a "seamless DEM database." Step 10 - Photogrammetrically Collect Digital Elevation Model (DEM) 1. A DEM will be collected to produce the digital ortho imagery. A DEM is a coarse representation of the terrain that is used in the digital ortho rectification processes. The imagery created using the following DEM methods will meet National Map Accuracy Standards for a 1" =100' digital orthophoto. 2. The three - dimensional (3 -D) digital elevation model (DEM) is formed by collecting only major breaklines and mass points throughout each stereo model. Breaklines are spots taken along abrupt changes in the terrain such as major road crown, drainages, and ridgelines. Mass points are spot observations taken at somewhat even intervals. 3. It is very important to mention that Merrick does not cut corners on the DEM collection process. That is, there are many ways to reduce the time required to collect a DEM. Unfortunately, by cutting comers, the cost to produce the DEM becomes very low. Merrick encourages the City to carefully scrutinize the process being used to generate the DEM for this project. This is an important aspect because it will impact the City's ability to overlay other data sets on to the imagery. 4. Merrick's DEM will have approximately 2,000 - 4,000 points per tile. Actual point density depends on the type of area being modeled (rural, urban, etc.) and degree of relief change. 5. Merrick creates the DEM in the following standardized steps. • Collect 3 -D discontinuity lines along all major terrain breaks such as road crowns, drainages, etc. • Scan and create elevation profiles in parallel rows on each model at two rows per inch at map scale. • Verify accuracy and completeness of terrain model using Merrick's software to routines inspect that scan lines conform to the predetermined National Map Accuracy Standards (row spacing, completeness, extent, point density, etc.). SePl WrV,20W M: \CORRMAR cope KETPROPOSAL\2000\B5MS25 \Tea \C -S of Wpr,. o °o MERRICK F dEWPDRr 0 9 u _ a+ �gcon�J 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California The Zeiss scanner is capable of scanning aerial film negatives and diapositives. 11 C. PROPOSED SCOPE OF WORK Step 11 - Digital Orthophotography Image Processing Page 10 The following is an overview of the process by which Merrick creates digital orthophoto images. There are five main steps involved in creating a digital ortho. These include: • Creation and acceptance of the ortho Digital Elevation Model (DEM) • Creation and acceptance of the planimetric databases • Negative rasterization (scanning) • Fully differential orthometric rectification • Radiometric correction and image processing • Data quality inspection and delivery The major components of each step are outlined below. Step 1 l — Negative Rasterization (Scanning) 1. When scanning the film or diapositives, red, green, and blue histograms or look -up tables (LUTs) are customized to establish the optimum "bell shaped curve" This will assure the digital ortho imagery will have a well - balanced array of tonal values. 2. Merrick will use the original (first generation) negatives to create a higher quality image. 3. When handling the film, Merrick's scanning analyst uses extreme care and white gloves. This procedure reduces the possibility of scratching. 4. Merrick always recommends maintaining the input scan small than the final output resolution. We have found this to yield a higher quality product for the client without increasing the cost. 5. The following table illustrates the relationship between photo scale, input scan size and output pixel resolution. Project Scale Photo Scale Input Scan Input Pixel Final Pixel 1" =100' 1" =600' 7 microns 0.17' 0.25' Step 11b — Digital Ortho Rectification Establishing or defining the ground surface and scanned negative relationship via digital orientation are the next step of the process. The ground surface is defined by the validated DTM that Merrick has collected photogrammetrically. During this process, digital images are geo- referenced to that surface using Zeiss Phodis Digital Orientations, which generates an interior (from the camera calibration report) and exterior orientation (from the FAAT) of the scanned image. These orientations relate the scanned image to the camera and subsequently the camera to the ground. Merrick uses a suite of Zeiss digital image rectification and processing packages to rigorously calculate and generate precision ortho data from the original scanned negatives. Merrick will use a Cubic Convolution resampling method, with the ability to edge- enhance or smooth an image as needed to arrive at the best geometric and radiometric output possible in the commercial market today. seP,emt,o, 27. °°M:\Ct AR KET PRDPO$200°\85002$2$ \Ten \GSp of WoM.EOc o o MERR ICK 000 . ... . d`�E.v"°ar U C « � �G /cOPM� 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 11 Step 11c - Correcting Bridge and Overpass Lean 1. In order to reduce the aesthetic impact of the radial displacement of tall buildings and overpasses in some portions of the project, Merrick will rectify additional exposures over some portions of the area. To accomplish this, each exposure will be analyzed to determine the very best frame to minimize feature displacement over these areas. 2. Based on scanned aerial photographs, the digital imagery used as the source for resampling to a differentially rectified ortho accurately reflects what the scanner saw in the photography while scanning the exposure. As a central perspective image, the camera looks straight down at the ground only at the point directly beneath the camera at the moment of exposure. Everything else is seen in a wide -angle view, with buildings and other above ground features leaning over to an ever - increasing degree the farther away they are from the center of the photograph. Merrick also uses these techniques to correct the lean of bridges and overpasses. In the illustrations below, the first image is the ortho before correcting the lean of an overpass. The second image demonstrates Merrick's ability to: 1) modify the DEM; 2) rectify a portion of an adjacent exposure; and 3) mosaic the overpass taken from a different perspective into the final image. Bridges and overpasses after Step 11 d — Tone Balancing Using Silicon Graphic workstations and Stellacore OrthoVista software for image processing and modification systems, the radiometric characteristics of each image are automatically compared and adjusted to a standard project histogram. This results in each ortho possessing similar tonal quality throughout the entire project area. Each ortho image will consist of a balanced array of color values. The following is a sample of Merrick's in -house procedure to ensure the best tonal match using the OrthoVista software: September 27. 2000 111111 : r M1CORPWARKETPROPOSAL @000%85002525 %Ten \C -Soe of WOk.E no MERRICK OCIL, . :.... : q.: . ��W aDRr A v �r <rcOM1� 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 12 Before automatic tone balancing Step 11e —Final Digital Ortho Quality Inspection 1. Prior to delivering the orthophoto products, rigorous inspection of each image is performed by displaying each image and the surrounding images on screen. Mismatches, DEM "breaks," and similar occurrences are grounds for rejecting an image. This approach will generate a superior overall image data set across the entire project area. 2. Each of the above steps in the imaging process is self - checking. Therefore, each step of the production process has internal validation measures that must be approved prior to proceeding to the next step. Step 1if— Final Digital Ortho Formatting Following the acceptance of the imagery, the final ortho images are then formatted according to the final 3000' x 2000' tile grid. Based on the grid layout proposed by the City, Merrick assumes that full tiles will be delivered for those on the border of the City. Imagery falling outside actual project area will be rectified with an Ortho DEM. This modeling technique will only control the imagery for ortho - rectification procedures. For this project, all imagery will be output as true color, TIFF format files with a World File. This format is 100% readable by Arclnfo and AutoCAD. Step 12 - Submit Ortho and DEM Databases to Newport Beach 1. Ship all maps and data products to Newport Beach for verification and inspection. 2. Merrick will work with Newport Beach to define quality control procedures that optimize the City's staff and equipment resources. Step 13 - Verify Deliverables by Newport Beach 1. Perform quality control on sample maps and data products. 2. Provide Merrick with review comments. Sepiem0 , 27. 2000 000 M\ CORPWARKERPROPOSAU2000050025MTeIDGS cope of Work.doo 0: 0 MERRICK L.I 000; ✓W Oe u �fi d C�NF00.N�� 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 13 3. Discuss comments with Merrick and incorporate comments into final products. Step 14 - Submit Final Maps and Data to Newport Beach 1. Incorporate Newport Beach comments into final deliverable products. 2. Ship deliverables to Newport Beach. 3. Acceptance of products by Newport Beach within 30 days of submittal. Minimum Requirements Deliverable Products The following outlines the deliverable products produced by Merrick for the minimum requirements. Merrick understands that all of the products listed below are the property of Newport Beach. GPS Survey Photo Control Products 1. GPS Photo Control Report. Aerial Photography Products 1. One set of labeled (titled) original 9" x 9" color negatives of aerial photography. The film will be delivered in an ASPRS approved canister. 2. One set of original 9" x 9" color film diapositives. 3. One set of paper 9" x 9" contact prints. This will be the "working" set with the FAAT pug and pass points identified and numbered. Delivered at the end of the project. 4. Flight plan showing flight lines and exposure stations on a USGS 7.5 minute quadrangle. 5. Digital flight line index in Arclnfo and AutoCAD formats illustrating the actual photo- centers taken using ABGPS. 6. Valid USGS Camera Calibration Report. Fully Analytical Aerotriangulation (FART) Products 1. FAAT QC Report. 2. Digital file of the stereo model limits to assist in the City's quality control. Photogrammetric Products 1. Photogrammetric DEM feature compilation criteria. 2. ASCII files of the DEM data. Color Digital Orthophoto Products I. One set of CD -ROMs of I" =100' digital orthophoto tiles with a 0.25' pixel resolution (TIFF and TIFF World file.) September 27. 2000 M' \CORP FiKET ROPO W \6 SAU205002525 \TeM \C -Scope of WoM.dw o J oo MERRICK �j d` ?EWPbRr a C1C /FOM1M`r 0 0 Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 14 The contours interpolated using the following DTM methods will meet National Map Accuracy Standards (NMAS). Two -Foot Contour Optional Procedure The following narrative assumes that Merrick has successfully accomplished the aerial photography, ABGPS, FAAT, and project design. If the DTM and contour were selected by Newport Beach, it would replace the information provided about creating a DEM. The DTM would be used for both rectifying the digital ortho imagery and interpolating the two -foot contours. Step 1 - Photogrammetrically Collect Digital Terrain Model (DTM) 1. If this alternative is selected, a DTM will be created using a photogrammetric stereoplotter. The DTM is used to produce the digital contour database at two -foot intervals. 2. The contours interpolated using the following DTM methods will meet National Map Accuracy Standards (NMAS). Merrick's DTM data collection is the most advanced and accurate procedure to model the surface of the terrain. 3. Collecting breaklines and mass points throughout each stereo model creates the three - dimensional (3 -D) digital terrain model (DTM). Breaklines are spots taken along abrupt changes in the terrain such as road edges, drainages and ridgelines. Mass points are spot observations taken at somewhat even intervals. Merrick recommends that the spacing be related to final map scale and contour interval. When the distance between scan rows (grid density) is a function of the final map scale, it maintains the position integrity of the derived contour database. The following table illustrates the contour interval and DTM by map scale. Mao Scale Contour Interval Mass Point Spacing Breaklines 1 " =100' 2' -100' All Merrick's DTM will have approximately 8,000 - 14,000 points per tile using the average approximate grid width. Actual point density depends on the type of area being modeled (rural, urban, etc.), level of planimetric feature capture, and degree of relief change. DTMs are created using the above grid spacing to guarantee that the topographic data conforms to National Map Accuracy Standards. Merrick's DTM and contouring procedures have been verified by field survey and are frequently used to generate plan & profile sheets, road/sewer design, drainage studies and volumetric computations. 3. Merrick creates the DTM in four standardized steps: • Collect 3 -D discontinuity lines along all terrain breaks, such as road edge, curb step -ups (2' contour only); knobs; major road crown; drainages, ridges, etc. • Scan and create elevation profiles (grids) on each model. • Stereo digitize spot elevations of all high -low points, such as toe and crests, saddles, buttes and street intersections. SeotemW, 27.20M 000 M.\CORMAAKE RPROPOSAL20 =85002525 \Tee�GScooe of Work.dm °oo °o MERRICK J� �`'EWPOa> d �crcoa"`r Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 15 Merrick's DTM collection "rules" are very rigid in order to accurately model the terrain. Merrick's spot elevations are compiled on the stereoplotter and not interpolated from the DTM in a post - process. • Create obscurity lines (closed areas) where terrain data may be obscured by dense vegetation or shadow. 4. Breaklines are the most important pan of a digital terrain model. Merrick's DTM collection "rules" are very rigid in order to accurately model the terrain. The following summarizes some specific criteria used by Merrick to compile breaklines: • Terrain "breaks" greater than Y. the contour interval typically require breaklines. • Planimetric features (hydrography and road edge) that are also breaklines are typically duplicated as both a feature and a breakline. • Minimums of three breaklines are needed to define a ditch or drain and four breaklines are required to define a graded berm or railroad grade. • Breaklines are collected as paired sets. They delineate planar surfaces which, when combined together, give the basic shape of the ground being modeled. In modern contour interpolation programs, the basic character of the ground is determined from breakline collection. • When collecting breaklines care is taken so that they do not conflict with each other and the mass point data. • In very steep terrain, cliff areas need at least a breakline at the top and bottom of the feature. Skipping scan point collection on near vertical cliff faces will generate better - looking contours. • Checks are done to make sure that the cliff is not an "overhang." If the lower breakline crosses under the upper breakline, the contours generated will be incorrect. • Checks are made into adjacent tie stereo models to guarantee that breaklines are continuous. 5. Verify accuracy and completeness of terrain model using Merrick's proprietary software to inspect that scan lines conform to the predetermined accuracy standards (row spacing, completeness, extent, point density, etc.). Step 1a - Compiling Spot Elevations Merrick's spot elevations are compiled on the stereoplotter and not interpolated from the DTM in a post- process. The spot elevations are also used as an independent verification of the positional accuracy of the contour data. 2. As the City is aware, National Map Accuracy standard of ±% of the contour interval is the standard for this feature. 3. Spot elevations are collected based on the unique characteristics of the terrain. At a minimum, spot elevations are collected for the cultural features at every street intersection, railroad crossing, bend in a road, in roads over a culvert, cul -de -sac centers, bridges, and culvert ends. September 27.2000 000 ^ l M :\CORPWARKETPROPOSn120W\BSM2525 \Ten \C•Scope of Wort.O b. b MERRICK' OHO� :...:...:.............. �.:;.. J �?6WRORT O u i crcoa+ 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Scanned Image Mass Points and Breaklines Triangulated Irregular Network Topographic & Planimetric Data C. PROPOSED SCOPE OF WORK Page 16 For the physical features, spot elevations are collected at water elevation, on high (peaks, buttes); and, low (saddles, depressions) areas. Spots are also collected, between contour lines when they are more that 1" apart (100' at final map scale). Step 2 - Create Topographic Databases 1. Following the photogrammetric compilation of the DTM, Merrick utilizes SiteWorks to process the DTM and interpolate the final 5' contours (1' or 2' interval if selected by any of the participating Cities). SiteWorks is an engineering software package that work within Intergraph's MicroStation. 2. The points in the DTM are related and connected to each other by creating a Triangulated Irregular Network, also known as a TIN. Drawing 3 -D triangles whose corners are the DTM points creates the TIN. When the points in the DTM are collected "on the ground" and in a sufficient density, the legs of the triangles that connect the points should accurately represent the surface of the terrain. These triangles that are created to make the TIN are "drawn" within the contour interpolation (CIP) software according to certain rules. The principle rule is that breaklines act as a "hinge" for any triangulation that would pass through them. That is, any triangulation that tries to get past a breakline by going over or under it is forced to go up or down to that breakline and then continue on from there. This prevents the TIN from "submarining" through ridges or "bridging" over drains. 3. The next step is to process the DTM and create the contour levels using Merrick's contour interpolation software (CIP). After processing, attributes for elevation and line type are automatically populated for each line. The DTM will be interpolated to create a topographic map having the pre - defined contour interval. Contour data will be interpolated across sheet (tile) edges to form a continuous line. Use predetermined the and sub -tile layout to "clip" continuous data into individual tiles. 4. Creating an aesthetic cartographic contour map is the next step in the process. At the editing workstation, contours are smoothed, enhanced, and verified. During the prototype, Merrick will work with the City to determine the cartographic quality of the contour database. 5. Next, a final inspection of the vertical accuracy is performed by comparing spot elevations to interpolated contours. This essential, independent, validation proves the accuracy of the contours. 6. Merrick utilizes in -house GIS software tools to programmatically create topologically correct coverages, validate edgematching, annotate index contour lines, and attribute contours. Merrick understands the cartographic, topologic, and engineering database implications when creating and editing digital data. That is, data products are more complex than conventional maps, therefore, advanced computer expertise, such as SeplemW 27, 20DO ❑❑❑ M; \CORPWIARKET\PROPOSAL\ 2000 \85002525 \Tert C -Scope of Work,t ❑ 11 MERRICK 0 0� is G <IFO M1M` Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 17 ... advanced computer expertise, such as that found at Merrick, are essential to Newport Beach for a successful project. Merrick's existing AMLs and ARC tools will be customized to meet the specific QA/QC requirements of Newport Beach. If desired by the City, Merrick can make selected AML tools available to expedite their QC. that found at Merrick, are essential to Newport Beach for a successful project. Merrick's processing software develops 3 -D vector contour files, patterns lines and automatically inserts attributes based on the database design standards. Step 3 - Creating Arclnfo Topography Databases I. Merrick will convert the newly compiled topographic databases (.DGN) into ARC coverages using ARCIGDS software tools. Similarly, software called CATS4 is used to convert the DGN files into AutoCAD files. Merrick and ESRI have used these data translation tools successfully over the past five years. The software uses a series of translation tables to "map" features into the appropriate coverages. 2. Merrick's existing AMLs and ARC tools will be customized to meet the specific QC /QA requirements of Newport Beach. If desired by the City, Merrick can make selected AML tools available to expedite their QC. 3. Following the on -line completeness verification, Merrick will then make corrections, if needed. 4. A quality inspection plot is created of the topographic databases. These plots are then edited by the photogrammetric supervisor and the project manager for conformance to the project standards. Additionally, the following items will be inspected: • Edgematching of contour line that span tiles. • Cartographic consistency, line smoothness and zero length line segments. • Conformance to pre - determined node and vertice standards. • Polygonal features must close perfectly (obscured areas). • Verify that label and line attributes are consistent (elevation and line type). 5. Merrick's detailed QA/QC manual is available to Newport Beach to review at the project "kick -off' meeting. Step 4 - Final Quality Inspection of the Topographic Data 1. Thorough quality inspection procedures will be incorporated during each phase of the conversion project thereby minimizing the amount of quality inspection required at this stage. 2. Verify that Arclnfo contour database conforms to the specifications: • Coverage tolerances and name. • Definition of user defined attributes. • Annotation specifications. 3. Review the databases and plots to see that they conform to the project specifications prior to shipping to the City. Seplember 27. 2" 0130 of Work.O o°OO MERRICK 000 777777777777=, T 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Merrick utilizes quality controlIquality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. Quality Control/Quality Assurance C. PROPOSED SCOPE OF WORK Page 18 The following summarizes Merrick QA/QC procedures to be used on Newport Beach digital mapping project. Merrick utilizes quality control /quality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. The following section summarizes the quality checks to be performed. Compliance With ANSUASQC Q- 900211994 (ISO -9002) Merrick's Corporate Quality System Manual amplifies our quality objectives and defines the essential elements of the Merrick Quality System including specific responsibilities for implementation. In order to ensure uniform understanding of these elements, each core team is required to document its Quality System in a Project Quality Plan (PQP). Implementing procedures and instructions for the control of processes within its operations shall also be documented. These implementing procedures may include Quality Assurance Procedures (QAP), Project Administrative Procedures (PAP), Project Design Procedures (PDP), and Project Construction Procedures (PCP), which are under the control of the Core Team header. The Quality System, as implemented, is based upon the guidelines as defined in the International Standard ISO 9001, Model of Quality Assurance in design/development, production, installation, and servicing. The structure of the Merrick Quality System consists of: • ISO 9002 Guidelines • Quality System Manual - Corporate • PQP, Procedures, and Standards IS09002 Corporate Endorsement The management of Merrick endorses the policies in this manual and certifies that this manual correctly describes the quality system in use within Merrick. The signatures affirm that management of organizations participating in the quality system will review the status and adequacy of the part of the system they are executing. Merrick QA/QC Procedures Merrick utilizes strict quality control /quality assurances (QA/QC) throughout all phases of a photogrammetric mapping project. The client can review these procedures at any time throughout the mapping process. The following section summarizes the quality checks to be performed. September 27, 2000 0013 M\CORP &RKETWROPOSAI\2000\B5002525 \Ten \C -Scope ofWak,dm N [3 MERRICK' 1 ❑IJC, .....:,:;.: �lEw°Okr o m D a C��ICOM1Ma' 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Many manual verification procedures will be implemented to guarantee that the data and cartographic products conform to project standards. Manual Quality Checks To Be Performed C. PROPOSED SCOPE OF WORK Page 19 Many manual verification procedures will be implemented to guarantee that the data and cartographic products conform to project standards. The following checks will be manually performed: • Inspection of production reports • Inspection of QC maps • Inspection of QC reports • Visual check of content (existence of required features) • Cartographic placement of all text and symbols • Cartographic inspection that all topographic and planimetric features match along the edge of adjacent map sheets • Graphic comparison of data to the source document (aerial photograph) • Complete deliverables report, transmittal, and data certification Automated Quality Checks To Be Performed Wherever feasible, automated procedures (many developed using in -house programming) expedite the verification and acceptance of the cartographic map products and databases. As described above, Merrick uses a wide variety of automated tools (C, MicroStation - LISP, AML, Intergraph User Commands, etc.) to create efficient editing and validation programs. The following QC items are commonly implemented during a conversion project: • Automated inventory/validation of all levels • Automated plot generation • Validation of the SPCS zone and double precision • Interactive inspection of data, maps, and production reports • Validation of tape format • Conformance to file naming convention • Validation of line attributes • Validation of network topology of linear features • Validation of correct annotation characteristics To ensure the integrity and completeness of data and cartographic products, Merrick will perform a quality inspection that includes a combination of plotting of data and manual examination and automated verification checks. GPS QAJQC A minimum of three receivers, observing simultaneously, will be used in a "leap frog" approach to the GPS observations. All antenna heights will be measured in both meters and feet to guarantee and verify an accurate receiver setup. Reviewing processed raw data and running loop closure checks will check survey data collected from the field by receivers daily. SePIMWI 27.2000 M:\ CORPMARKETPROPOSAL�2000 \B500252$ \Teat \C -ScopeM WPM.E 00 °o MERRICK 43 001, ....:.:.. : ..........:.....: U C�CIR'ORta�� 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California C. PROPOSED SCOPE OF WORK Page 20 Loop closure tests of GPS observations will be performed to validate the integrity of the data. Closures on the GPS network show the resulting precision ratio in parts per million (PPM). Results are shown for each day of observations and for the entire project. Coordinates are referenced to latitude and longitude, while height is an ellipsoid value. The total distance traveled along the traverse is displayed together with the accuracy in parts per million (PPM). Also, the misclosures by the difference in X, Y, and Z Cartesian coordinates (dx, dy, dz) are shown. Loop closures are done before any adjustment and before any constrainment of the GPS network. The latitude and longitude coordinates and ellipsoid heights from loop closures are not to be used as final coordinates. An error ellipse is used to show each point's expected horizontal coordinate standard error. The scale of the plots is shown by the bar ticks running through the ellipses and by the tag at the bottom of the page of the display indicating the bar scale tick value. The scale is the same for all pages of the displayed ellipses. The point name is shown at the lower left of each ellipse and the angle (measured counter - clockwise from the positive east bar scale) made by the major ellipse axis is shown at the lower right. The sigma scalar shows the ellipses in the 95% confidence region. Analytical Aerotriangulation QA/QC All targeted and photo - identifiable field control points are located and annotated on a set of contact prints, and checked by the surveyor, or client, to ensure that no points are misidentified and all points have been located. The analytical technician will pug each pass point in digital stereo to guarantee all points are easily discernible and in open areas of average contrast and relatively flat terrain. The analytical technician will review the pugged scanned imagery to verify not less than one tie point per stereo model is common to the adjacent flight line, and that each stereo model contains not less than six pass points. During pugged diapositive measurement on Zeiss PI analytical stereoplotters, independent model solutions are computed, and refined photo coordinates are checked to ensure that no point exceeds 10 microns of error. Hardcopies of the refined photo coordinates are produced and checked by the analytical technician for sequencing and transposition errors. During the mensuration process, the analytical technician will check for presence of gross errors, and take preventive measures during the intermediate adjustment procedures. Ground control checkpoints are frequently used to verify the ground control survey and aerotriangulation. After the accuracy has been verified, the checkpoints will then be included in the final aerotriangulation and in all subsequent stereo model setups. Stereo Digitizing (Digital Data Compilation on the DEM) CIA/QC Prior to initiation of stereo compilation, both the project manager and Assistant project manager review the project specifications and procedures in detail with the photogrammetric team. September 27, 2000 DI]I I M9CORPWARKET \PROPOSAU2000\B5002525 \Ten \C.Srope of Work,o ❑.: El MERRICK 000 = :...:....... ..........:...... 0 m u a Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California When Merrick photogrammetrically produces the DTM, rigorous quality assurance procedures provide confidence that the DTM and consequently the orthophoto meet or exceed specifications. C. PROPOSED SCOPE OF WORK Page 21 The project manager and/or the client generate a stereo model setup report for each stereo model for review. However, each photogrammetric technician is responsible for ensuring the model setup meets or exceeds project specifications. Upon completion of the stereo model, the digital data is processed at the compilation station to verify the elevation model completeness. This software verifies scan row spacing, point duplication, point density, and ridge and drain separations. Additionally, a final model setup report is generated and verified to ensure that model orientation remained constant during compilation. This step compares the coordinates defined during the FAAT with those read by the photogrammetrist. Another QC step is to review the area that the DEM data was collected. That is, it is important to be sure that the entire project area is being covered, in addition to a 2" buffer at the final mapping scale. As a final check, the photogrammetrist views the DEM in an isometric view to look for "spikes" in the elevation data that would create incorrect digital ortho imagery. Digital Orthophoto Image QA/QC A rigorous quality assurance program is implemented in all aspects of the digital orthophoto production. This includes a quality check automatically incorporated in each processing step. These checks ensure that the resulting product meets or exceeds all accuracy and quality specifications. Merrick utilizes the variable resolution of its Zeiss SCAT film scanner to ensure that no loss of geometric accuracy occurs because of image scanning. In addition to radiometric histogram evaluation and modification, the image quality is carefully monitored. Because the visual quality of an image is a subjective item, clients are encouraged to be involved in decisions that affect the image's visual qualities. Ultimately, orthophotos are as accurate as the rectification surface (DTM) on which they are based. When Merrick photogrammetrically produces the DTM, rigorous quality assurance procedures provide confidence that the DTM and consequently the orthophoto meet or exceed specifications. Several tests and checks are employed to verify that the ortho image is correctly registered to the DTM to ±2 image pixels, well in excess of National Mapping Accuracy Standards for the 1" =100' scale of mapping. In addition to the 3 -1) checks on photo control points, Merrick observes image boundaries and ortho sheet boundaries to determine that the images match. When translated to ground units, agreement across boundaries must be within the DTM accuracy specifications to be acceptable. When multiple photo exposures are mosaic to form single sheet orthophotos, the image seams must also agree within the DTM accuracy specifications. Overall, image quality is reviewed to ensure that the imagery is of consistent tone and contrast across the project area, and to specifically look for any breaks or processing failures within the image. Any such breaks will be cause SWIembor V. 2000 M \CORD ARKET \PROPOSN.2000\BS=525 \TonIG0000 S o1 WoM.dm 13130 MERRICK 0 0 Proposal to Provide Digital Orthophotography Services for the C. PROPOSED SCOPE OF WORK City of Newport Beach, California Page 22 for rejection and recreation of the affected sheets after determining the nature of the problem. Final image quality and geometric fit is reviewed prior to translation from our native Intergraph environment to the client - specific file format. Once translation has occurred, the translated images are displayed to ensure no errors have occurred in translation. The images are the written to the specified media for delivery to the client, and are backed up with all related project data to assure data recovery for future operations. Image Scanning The Zeiss SCAI film scanner currently in place at Merrick will be used to capture a fully populated color image for subsequent orthorectification. Radiometric and Geometric quality is enhanced by the fact that the original negative is used for input, with no image degradation occurring through subsequent darkroom processes. Image Rectification Using the previously discussed Intergraph suite of orthorectification and image processing software, all input data including the interior and exterior orientations, Digital Elevation Model, scanned input image, coordinate files and camera calibration data will provide the basis for pixel -by -pixel orthorectification to the specified output resolution and format. We have the option of using three different resampling techniques, including Nearest Neighbor, Bilinear, and Cubic Convolution with Parameters. Image Radiometry All imagery will be populated with 8 -bit values covering a range from 0 to 255 for each color band (red, green, blue.) During masspoint/breakline collection, we prefer to collect data out to the edges of map sheets to ensure that there are no gaps in coverage, allowing generation of complete map sheets with no zero -value pixels due to incomplete DTM coverage. Image Mosaics Use of the Zeiss OrthoVista processing software allows the mosaicking of several different images to create the desired output map sheet coverage. Tone and contrast are adjusted automatically between input images during this process, with the images then feathered across a zone to eliminate seam lines within the project area. Further processing, if required, is carried out with both Intergraph Imager and AutoDodge packages to maximize image quality across the entire project area. As we scan the original flight negatives for maximum image quality on input, it is not necessary to create a special set of ortho diapositives for scanning purposes. We can, of course, use ortho diapositives as the scanning source if so desired, but our experience has shown exceptional results in both radiometry and geometry by scanning the film negatives as an original data source. September 27. 2000 ) M:\CORP\MARKETPROPOSAL\ 20=85002525 \TeM\C.Smile of Wod.doc °o ° °o MERRICK /Iy ObO b Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Experience with many different projects has shown a consistent digital orthophoto well in excess of NMAS standards. Accuracy C. PROPOSED SCOPE OF WORK Page 23 Experience with many different projects has shown a consistent digital orthophoto well in excess of WAS standards. This is of course dependent on the input data, and is stated only for features at ground surface. Due to the physics of the central perspective aerial photograph, buildings will exhibit leans or displacements progressively from the center of the photograph, as will bridges, overpasses and other features above ground level that have not been modeled with the DTM data. Registration and Scale Check Each image is displayed onscreen both individually and in conjunction with the surrounding map sheet images to ensure completeness of coverage, edge matching, and tone matching. As part of that check, all panels or photo -id control points are compared to the measured coordinates during survey to ensure meeting stated accuracy standards. Planimetrics are overlaid with the image data as well to check specifically for correct fit, placement, and completeness of the data prior to final formatting and delivery. Any discrepancies are noted and appropriate steps taken to correct any errors in placement or fit. Image Quality Check As discussed previously, all scanned image data is rigorously reviewed during the entire orthorectification process to guarantee maximum image quality on output. This includes a final image review of all final format project images to specifically check for edge matching and tonal consistency across the entire project area, and to guarantee that no errors have been introduced at any point along the production workflow. Final Check Planimetric and control point overlays are conducted as a matter of course following output of the rectified image to specifically check for fit, completeness and positioning errors. These checks are completed on the initial output ortho, the formatted map sheet image after mosaicking, if any, and on the final output format delivery files prior to delivery to eliminate any chances for errors. Personal Project Management Approach It is Merrick's responsibility to satisfy the photogrammetry, mapping, and ortho requirements of Newport Beach. Merrick will accomplish this objective in many ways. In addition to implementing a proven technical approach, Merrick's team will prepare all project deliverables so they conform to National Mapping Accuracy Standards. Merrick also uses a personal project management approach to communicate project scope, issues, and status. The following summarizes the responsibilities of Merrick's project manager. September 27. 2000 M9CORd P RKEnPROPOSAU20DMB50025251Te #1C- ScopeofWo*.wc 000 o MERRICK 7 � ?E�PpRr O b� a i C�4roM1��' 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Doyle Abrahamson, Merrick's in -house California PLS, will support the project team from a technical management position. Communication Protocol C. PROPOSED SCOPE OF WORK Page 24 Efficient and accurate communications between the Newport Beach project team and Merrick will greatly contribute to the success of this project. Merrick is not limited by our proximity. Therefore, project meetings at either site can be arranged within a short notice. Communication with the Newport Beach project team will be through the Merrick technical/contract manager and/or project manager. Merrick's technical /contract manager is Brian Raber, CMS and the project manager is Richard Hanson, CP. Doyle Abrahamson, Merrick's in -house California PLS, will support the project team from a technical management position. Merrick and the Newport Beach project team are required to designate one contact person for each of the following classes of issues: Mapping, Technical, Schedule, Contract. The same person may be assigned to more than one class. The designated person will initiate all communications regarding a class of issues and all responses will be directed to that person. A back -up person should also be designated for each class. Merrick's Communication Protocol will be the procedure to document the results of discussion and the decision made because of the communication between Project Team members. In summary, all communication (fax, telephone, transmittal, personal visit, etc.) is documented and stored in Merrick's "Project Log." Additionally, telephone conversations that are deemed to have significant value will be summarized and submitted to the each key team member to guarantee an understanding of the conversation. Status Reporting The Project Status Report is used to communicate the status of each conversion task. These Project Status Reports will be submitted based on a bi- weekly schedule and will reflect project status as of the end of work on the preceding day. Initially, the report will be faxed to the Newport Beach project team. Status will be reported as the estimated percentage of completion for each task identified in the report. Meetings (at Newport Beach) "Kick -Off" Meeting(s) Merrick believes client interaction early in the process is very important and necessary for a successful project implementation. A meeting at the Newport Beach project team's offices shall take place immediately after the contract is awarded. Merrick and the Newport Beach project team will review all aspects of the scope of work in order to finalize the contract for services. The purpose of this meeting is to guarantee that all members of the Newport Beach project team and Merrick are in agreement regarding all project - specific tasks. Sep\emeer 2l. 4000 111113 M9CORP\MARKET\PROPOSAL\ 200\B5002525\Tem \C.Scape of WoA.doc ❑ ❑ M ER. RICK qOO —., , ... /� A U d ���FOR��' 0 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California Status Review Meetings C. PROPOSED SCOPE OF WORK Page 25 In order to create a continuous flow of information and knowledge to the Newport Beach project team, Merrick shall organize project review meetings at the Newport Beach project team or Merrick's Denver office. The initial "kick -off' meeting, prototype evaluation and progress meeting will be held with the Newport Beach project team. If additional meetings are necessary, Merrick will commit the resources to conduct these meetings. Prototype Evaluation Meeting A meeting will take place at the Newport Beach project team to critique the initial horizontal and vertical control transfer and data collection output. At this point, the compilation criteria, database design, and schedule will be finalized. Cost Estimating and Controlling Project Costs Merrick uses a technical "Bottom -Up" approach to pricing all of our projects. That is, our pricing represents the culmination of many technical assumptions conceived by the technical team that will be responsible for satisfying the requirements once Merrick is awarded the project. The following summarizes the major technical assumptions that have a direct influence on price. Predefined project parameters: • Square miles • Number of exposures • Number of model setups • Quality of existing data to up -dated • Complexity of the database design • Specific planimetric features being collected • Criteria of planimetric features • Feature density Undefined project parameters: • Clients understanding of the photogrammetric process • Clients understanding of the ArcInfo data model • Clients understanding of AutoCAD and AutoMAP • Clients willingness to "partner' for a successful project Project risk parameters: • Acceptance criteria and feature tolerances • Duration of the acceptance period • Dollar amount of damages • Aggressiveness of project schedule • Number of participating cities September 27, 2000 M:\ CORPWARKEnPROPOSAL \2000\BS002525\Te4\C.Scope of Wor,A rY. N MERRICK �� 0017 . .................... .:.::. u Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California .� ---+ -- ❑ °❑ ME_RRICI ❑ Ergrg r[us 6A.M9e AT I CAT -I Cataloged Image Management C. PROPOSED SCOPE OF WORK Page 26 By knowing the above project characteristics, Merrick's experienced project managers maintain the project budget and schedule that is committed to in the contract. Project Client Satisfaction Surveys We "partner" with the City's technical and management staff to he sure that the project is be implemented to the predetermined specifications. Moreover, it is Merrick's project manager's ultimately responsibility to make sure that Newport Beach is completely satisfied with the database being generated for this project. To assist Merrick's management and technical staff, a Client Satisfaction Survey is accomplished at least three times during the "project life cycle." The first Survey is given following the delivery of the Prototype databases. The second is usually given following the acceptance of the first/second major delivery milestone. The final Survey is.given following the acceptance of all the products at the Project Close -out meeting. An independent person at Merrick gives these surveys so that the City can provide "candid" feedback to the project team. Technical Alternatives Alternative 1 — Citywide Compressed Imagery Merrick recommends that the City consider producing a set of compressed digital ortho imagery in a MrSID format delivered on a CD -ROM set or DLT magnetic tape. Merrick will provide the MrSID log file so that the City could see what the exact compression ratio is. If this alternative is. selected, Merrick will compress the image dataset utilizing MrSID compression technology by LizardTech, Inc. Merrick is a business partner with LizardTech and has the ability to compress datasets in- house and combine the dataset with Merrick's CAT -I extension. CAT -I is a way for non - technical users to view digital ortho and vector data. A description of Merrick CAT -I ArcView extension is included below. As a value -added product, Merrick is providing Newport Beach, at no cost, a solution for non - technical users to view and analyze the digital ortho databases being created. This ArcView application developed by Merrick is being provided at no additional expense to the City's primary participants. CAT -I is explained in further detail below. Alternative 2 - CAT -I ArcView Extension for Viewing Digital Ortho Imagery Merrick's Cataloged Image Management CAT-1 is used to manage a Digital Orthophotography Image Pyramid to display resampled images at differing ground pixel resolutions to provide for rapid image display over a wide range of scale. The application provides the user the ability to automatically load only those images required for the current view's extent with the appropriate pixel resolution for the display scale. Seple r2]. 2000 ❑❑❑ M:\ CORPWARKETIPROPOSAU2000 \BS002525\Tem \C.Scom of Work.M ❑ ❑ MERRICK ❑❑❑ �eLEWRDRT O O� C7CIFOPM`' 0 Proposal to Provide Digital Orthophotography Services for the City of Newport Beach, California AUTHORIZED • DEVELOPER • RESELLER ■INSTRUCTOR 0 C. PROPOSED SCOPE OF WORK Page 27 Merrick is an ESRI Authorized Application Development Business Partner. CAT -I is built as an ArcView Extension to manage a Digital Orthophotography Image Pyramid of resampled images or MrSID compressed imagery. For this project, Merrick is providing the compressed imagery and not the pyramid. As an ArcView Extension, CAT -I is not a proprietary, standalone orthophoto viewing system. It provides you with all of the functionality that you get with ArcView's standard graphical user interface (GUI) plus additional functionality provided through open architecture Avenue scripting. CAT -I provides a custom GUI with the capability to add, create, and manage multiple image catalogs with differing ground pixel resolutions or MrSID database. This results in an Image Pyramid or compressed image database that can than be accessed rapidly and efficiently. CAT -I allows the user to pan and zoom in a view while automatically loading and displaying only those images needed to support the current scale and extent of the view. This reduces display time and provides for the capability to display larger areas with less memory requirements. This is possible by minimizing the number of images that are required to be loaded into memory and selects the smallest image file size appropriate for the viewing scale. CAT -I keeps the user informed of the ground pixel resolution that is currently being displayed by updating the view's table of contents. CAT -I is also capable of adding vector coverages (i.e., planimetric information) to overlay the orthophotography. This can be accomplished by adding individual themes to the Ortho View or by importing existing projects into a CAT -I enabled project. S"Iem r21.2000 00177. 51 MkCOR" ARKEIIPROPOSAL @ 002 OW%BS525\Teq \GSwW of Wor.A o. ❑ MERRICK' 0 0 EXHIBIT "B" COST FOR DIGITAL ORTHOPHOTOGRAPHY SERVICES Following lump sum costs and hour estimates are for base orthophoto option. Additional fees for optional tasks follow the classification breakdown and Project Cost summation. Classification Project Manager FAAT Technician Photogrammetry Supervisor Photogrammetry Technician Imagery Supervisor Imagery Analyst Imagery Scanning Project Controls / Administration Materials, Expenses (S &H, plots, etc.) MdM (Merrick de Mexico) Subcontractors Mr. Sid Imagery Compression Project Cost* Additional Cost for DTM and 2' contour *Cost based upon lump sum fee for all services Hours w/ Equipment 55.70 $ 5,109.00 209.70 $ 9,491.00 78.63 $ 5,720.00 159.75 $ 6,729.00 20.88 $ 1,208.00 778.13 $ 35,049.00 86.25 $ 4,326.00 16.00 $ 707.00 $ 5,279.00 $ 16,006.00 $ 30,978.00 $ 4,515.00 $ 125,117.00 $ 97,278.00 D�