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HomeMy WebLinkAboutC-3410 - Visioning Process/Outreach ProgramSECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, entered into thisWk day of May 2002, by and between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City ") and Moore lacofano Goltsman, Inc., whose address is 800 Hearst Avenue, Berkeley, CA 94710 (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City and Consultant entered into a Professional Services Agreement for a community visioning and outreach process in support of a comprehensive General Plan Update on July 31, 2001. b. The Parties amended the agreement on October 22, 2001. B. The Parties desire to extend the term and scope of the agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM Paragraph 1 of the original agreement is amended to read as follows: The term of this agreement shall commence on the 23rd day of April 2001, and shall terminate on the 31 sc day of December 2002, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED The scope of services contained in Attachment A to the original agreement is amended as follows: a. Add database for analysis of public input b. Add four (4) meetings of the General Plan Update Committee C. Add (4) meetings of the General Plan Advisory Committee d. Delete update of mobile display e. Delete analysis of workshop kit results f. Add Newsletter #4 g. Increase community survey sample size to 1,200 h. Add PowerPoint presentation for community congress i. Increase community congress to full -day event 3. COMPENSATION TO CONSULTANT Paragraph 3 of the original agreement is amended to provide that Consultant's compensation for all work performed in accordance with this agreement shall not exceed Two hundred ninety -three thousand, ninety -one dollars ($293,091). 4. NO AMENDMENTS TO REMAINDER OF AGREEMENT All other provisions of the Agreement shall remain in force and effect in their original form. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. CITY OF NEWPORT BEACH A Municipal Corporation By: °`f � Ho er Blud City Manager APPROVED AS TO FORM: - k�� Robin Clauson Assistant City Attorney OA CONSULTANT Moore iacofano Goltsman, Inc. By: e/L Carolyn Verh yen Principal • Q ��W PORr CITY OF NEWPORT BEACH Hearing Date: COMMUNITY AND ECONOMIC Agenda Item �^ DEVELOPMENT No.: «a" PLANNING DEPARTMENT Staff Person: 3300 NEWPORT BOULEVARD NEWPORT BEACH, CA 92658 (949) 6443200; FAX (949) 644 -3250 REPORT TO THE MAYOR AND CITY COUNCIL d May 28, 2002 I1 Sharon Z. Wood (949) 644 -3222 MAY z 8 2002 SUBJECT: Amendment to Professional Services Agreement with Moore Iacofano Goltsman, Inc. for General Plan Visioning SUGGESTED ACTION: Approve and authorize City Manager to execute agreement The General Plan Update and Advisory Committees have discussed extending the schedule for the visioning process so that preliminary results of the economic and fiscal study and the traffic model update may be considered as part of this process. In addition, staff and the consultant have been reviewing preliminary results of the visioning process. These results begin to show some issue areas that we will want to explore further, and with statistical validity, in the community survey. Because of these results, staff believes that the survey is even more important than we originally thought. We are suggesting that the size of the survey sample be doubled (from 600 to 1,200). This will not only increase the statistical validity of the survey, but it also will allow us to cross tabulate responses by geographic area, age, family size, etc. without losing statistical accuracy. Staff and Moore lacofano Goltsman have discussed these changes to the scope of work and developed a contract amendment to accommodate them. In addition to the changes discussed above, the proposed contract amendment includes the following items: ➢ Database to analyze the vast amount of public input received (e.g., 750 responses mailed back from Newsletter # 1) ➢ Additional meetings of the General Plan Update and Advisory Committees ➢ Website revision for strategic directions, and coordination with City MIS staff (This was planned in the original work program, but inadvertently omitted from the original budget.) ➢ Additional newsletter to maintain public interest through the extended process and to advertise the Community Congress ➢ Second session of the Community Congress ➢ PowerPoint presentation for the Community Congress Two items from the original scope of services are recommended to be deleted. These are analysis of results from workshop kits, since only one group took advantage of this tool, and an update to the portable display, because staff found that it was not as useful as we had hoped. 0 0 The City Manager approved one minor amendment to the agreement last fall, which added $5,000 to cover higher than anticipated costs for preparation of the "Current Conditions/Future Choices" document. With that amendment and the one proposed now, the consultant's compensation will increase from an original amount of $221,500 to $293,091. The Genera]. Plan Update Committee reviewed this amendment at their meeting of May 13, and recommended that the City Council approve it. SHARON Z. WOOD Assistant City Manager Page 2 L E 0 SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of May 2002, by and between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City ") and Moore iacofano Goltsman, Inc., whose address is 800 Hearst Avenue, Berkeley, CA 94710 (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City and Consultant entered into a Professional Services Agreement for a community visioning and outreach process in support of a comprehensive General Plan Update on July 31, 2001. b. The Parties amended the agreement on October 22, 2001. B. The Parties desire to extend the term and scope of the agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: TERM Paragraph 1 of the original agreement is amended to read as follows: The term of this agreement shall commence on the 23rd day of April 2001, and shall terminate on the 315` day of December 2002, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED The scope of services contained in Attachment A to the original agreement is amended as follows: a. Add database for analysis of public input b. Add four (4) meetings of the General Plan Update Committee C. Add (4) meetings of the General Plan Advisory Committee d. Delete update of mobile display e. Delete analysis of workshop kit results f. Add Newsletter #4 g. Increase community survey sample size to 1,200 h. Add PowerPoint presentation for community congress i. Increase community congress to full -day event J 0 0 :3. COMPENSATION TO CONSULTANT Paragraph 3 of the original agreement is amended to provide that Consultant's compensation for all work performed in accordance with this agreement shall not exceed Two hundred ninety -three thousand, ninety -one dollars ($293,091). 4. NO AMENDMENTS TO REMAINDER OF AGREEMENT All other provisions of the Agreement shall remain in force and effect in their original form. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. CITY OF NEWPORT BEACH A Municipal Corporation By: Homer Bludau City Manager APPROVED AS TO FORM: Robin Clauson Assistant City Attorney CONSULTANT Moore lacofano Goltsman, Inc. By: Carolyn Verheyen Principal 2 �l 9 a FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, entered into this 22nd day of October 2001, by and between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City ") and Moore lacofano Goltsman, Inc., whose address is 600 Hearst Avenue, Berkeley, CA 94710 (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS A. City and Consultant entered into a Professional Services Agreement for a community visioning and outreach process in support of a comprehensive General Plan Update on July 31, 2001. B. The Parties desire to amend the agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. COMPENSATION TO CONSULTANT Paragraph 3, Compensation to Consultant, is amended to provide that Consultant's compensation for all work performed in accordance with this agreement shall not exceed Two hundred twenty -six thousand, five hundred dollars ($226,500). 2. NO AMENDMENTS TO REMAINDER OF AGREEMENT All other provisions of the Agreement shall remain in force and effect in their original form. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. CITY OF NEWPORT BEACH A Municipal Corporation 4LZL��t4�. Homer Bludau City Manager 1 CONSULTANT Moore lacofano Goltsman, Inc. By: 60e44 V J Carolyn Verh4yen Principal PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, entered into this /*,s4 day of July, 2001, by and between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City "), and Moore lacofano Goltsman Inc., whose address is 800 Hearst Avenue, Berkeley CA 94710, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City intends to conduct a community visioning and outreach process in support of a comprehensive General Plan Update. C. City desires to engage Consultant to provide manage and conduct the community visioning and public outreach for the Project upon the terms and conditions contained in this Agreement. D. The principal member of Consultant, for purpose of this Project, is Carolyn Verheyen Principal. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to contract with Consultant under the terms of conditions provided in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the - 23 Id day of Aril, 2001 and shall terminate on the 1s` day of June, 2002, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, contained in attachment "A" attached hereto and incorporated herein by reference. 2.1 The contract and scope of services contains many components of a community visioning and outreach program. Depending on the outcome of earlier 0 0 stages of this program, the City may decide that some or all of the latter components are not necessary. Therefore, the City may elect to some eliminate components of the scope of services at its sole discretion. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates, contained in the scope of services contained in attachment "A" and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of Two hundred and twenty -one thousand, five hundred dollars ($221,500.00). The City Manager shall have the authority to authorize work beyond this amount, not to exceed 25% of the contract amount. Should any components of the scope of services be eliminated by the City pursuant to Section 2.1 of this Agreement, the contracted compensation shall be reduced accordingly, consistent with estimated cost of said components set forth in the work program attached to this Agreement. 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. 3.2 Consultant shall submit monthly invoices to City, payable by City within thirty (30) days of receipt of invoice subject to the approval of City, and based upon attachment "A ". 3.3 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with such approval. 3.4 City shall reimburse Consultant only for those costs or expenses which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of sub - consultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Approved computer data processing and reproduction charges. Professional Services Agreement Participation Program — General Plan Update Page 2 Ll 0 C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement, and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. Consultant further represents and warrants that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control or without Consultant's fault. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the details in means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the desires of City only with respect to the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the Project. Professional Services Agreement Participation Program — General Plan Update Page 3 0 0 7. PROJECT MANAGER . Consultant has designated Carolyn Verheyen to be its Principal -in- Charge. She shall coordinate all phases of the Project and be available to City at all reasonable times during the Project term Consultant shall not remove or reassign the Principal -in- Charge or assign any new or replacement person to the Project without the prior consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 8. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement and the services shall be performed by Consultant in accordance with the schedule specified in attachment "A ". The failure by Consultant to strictly adhere to the schedule, may result in termination of this Agreement by City, and the assessment of damages against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays which are due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 8.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition which purportedly causes a delay, and not later than the date upon which performance is due. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays, which are beyond Consultant's control. 8.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by either telephone, fax, hand delivery or mail. 9. CITY POLICY Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that the Project proceeds in a manner consistent with City goals and policies. Professional Services Agreement Participation Program — General Plan Update Page 4 0 0 10. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City. 11. PROGRESS Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement. This indemnity shall apply even in the event of negligence of City, or its employees, or other contractors, excepting only the sole negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, its elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Bests Key Rating Guide: unless otherwise approved by the City Risk Manager. Professional Services Agreement Participation Program — General Plan Update Page 5 0 0 A. Worker's compensation insurance covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that, in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Except as specifically authorized under this agreement, Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint-venture. Professional Services Agreement Participation Program — General Plan Update Page 6 0 0 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such form as City may require, furnish reports concerning the status of services required under this Agreement. 16. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless the release of information is authorized by City. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide access to, and upon request of Consultant, one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or others without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. 18. ADMINISTRATION This Agreement will be administered by the City Manager's Office. Sharon Z. Wood, Assistant City Manager shall be considered the Project Administrator and shall have the authority act for City under this Agreement. The Project Administrator or his /her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall Professional Services Agreement Participation Program — General Plan Update Page 7 0 be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records during normal business hours. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with the Project. 23. CONFLICTS OF INTEREST A. The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUBCONSULTANT AND ASSIGNMENT Professional Services Agreement Participation Program — General Plan Update Page 8 City and Consultant agree that a subconsultant may be used for the Community Survey, Task 9. Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: City of Newport Beach ATTN: Sharon Z. Wood, Assistant City Manager 3300 Newport Boulevard P. O. Box 1768 Newport Beach, CA, 92658 -8915 (714) 644 -3222 Fax 644 -3020 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Moore lacofano Goltsman, Inc Attention: Carolyn Verheyen 800 Hearst Avenue Berkeley, California 94710 510.845.7549 26. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the nondefaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to the Professional Services Agreement Participation Program — General Plan Update Page 9 0 0 Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 27. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 32. PATENT INDEMNITY The Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. CITY OF NEWPORT BEACH A Municipal Corporation Homer Bluda City Manager City of Newport Beach CONSULTANT Moore lacofano Goltsman, Inc. By. ` Q Carolyn Verhe en, Principal Professional Services Agreement Participation Program — General Plan Update Page 10 • APPRO D AS TO FORM: 4 Robin Clauson Assistant City Attorney Professional Services Agreement Participation Program — General Plan Update Page 11 a mm� ,-Mw- or WM a as s LLJ uj z Lij (D O E 0 0 al Q ; I - �\r CL ui F- < < Z CL LU < LU co E 'o (L UJ Z .2 CL \ 0 u \.\ ', � V) V) 0 0 12 0 0 \ / \ � � � / / \ \ \ / ���/ � � � > V) C) Ul ; I - �\r CL ui F- < < Z CL LU < LU co E 'o (L UJ Z .2 CL \ u u ', V) 0 0 ; I - �\r CL ui F- < < Z CL LU < LU co E 'o (L UJ Z .2 CL I , I 0 U Z y 0 U CN C N W Y V7 cC H 0 0 > N c 0 :V O o Q N N N n 4 y 7i � ( I 4J � 41 •' � � J G'" v N � O O O O O p O O w C` O N N n CIO CZ CD C N O ^J W > ti _ U U O ,� J CD N El o (� '= lJ it O O ". �i �l O v'. C N I 64 - 69 - Fsi X f F H? SA > N c 0 :V O ti. :J 'J C v U O 0 w 4- r ' T J CJ a U G O O N U U N CL r O a` O r u 1 N N N 4 y 7i � ( I 4J � 41 •' � � J G'" v N � O O O O O p O O w C` ti. :J 'J C v U O 0 w 4- r ' T J CJ a U G O O N U U N CL r O a` O r u 1 s s i �n V � - J i.. Z n O v I L L I � V v :1 i = o i I w I _ y V j I i v r i U u_� N O U .6 0 C ti c b� N W V N H J I _J V tz :J i i G O .y Y y O � O F- O 0 I N ' N 6R .-1 Q F" P P CL W O r o N O N C � L rJ J a Q w W Z p W V, {.j y = m U L S o_ W o r w 0 C+ D 3 a` W C Z O �u a' April 10, 2001 Agenda Item No, S19 • CITY OF NEWPORT BEACH ADMINISTRATIVE SERVICES DEPARTMENT Resource Management Division 141: AJ • ri LJ APPROVED April 5, 2001 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dennis Danner, Administrative Services Director ,�•�• SUBJECT: GENERAL PLAN VISIONING PROCESS BUDGET AMENDMENT RECOMMENDATION: Approve Budget Amendment (BA -042) in the amount of $221,500 from General Fund Unappropriated Surplus to Account 2710 -8080 for a contract with Moore Iacofano Goltsman, Inc. for a Community Outreach "Visioning" process for the General Plan Update. DISCUSSION: Included on the Council Agenda for April 10, 2001, is Agenda Item No. 18, which recommends, among other items, an agreement with Moore Iacofano Goltsman, Inc. for a Community Outreach "Visioning" Process for the General Plan Update for an amount not to exceed $221,500. If this item is approved it will require the approval of a Budget Amendment (BA -042). This will allow the funds proposed in next year's budget to be used for technical studies. The approval of this budget amendment was inadvertently left out of the original recommendations for Agenda Item No. 18. Wy of Newport Beach BUDGETAMENDMENT 2000 -01 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: NO. BA- 042 AMOUNT: S22t,soo.00 • Increase in Budgetary Fund Balance ANO Decrease in Budgetary Fund Balance X e No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations for a Community Outreach "Visioning" Process related to the General Plan Update. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3605 REVENUE ESTIMATES (3601) Fund/Division Account EXPENDITURE APPROPRIATIONS (3603) Description Fund Balance Description Signed: Signed: Signed: City Manager City Council Approval: City Clerk Director Amount DebR Credit $221,500.00 $221,500.00 t O� Date ' DT/ t/l Date Date L 1J Description Division Number 2710 Planning - Administration Account Number 8080 Professional & Technical Services Division Number Account Number ' Division Number Account Number Division Number Account Number Signed: Signed: Signed: City Manager City Council Approval: City Clerk Director Amount DebR Credit $221,500.00 $221,500.00 t O� Date ' DT/ t/l Date Date L 1J 3s��1�i�) AOL �a�wPOar CITY OF NE WORT BEACH Hearing ate: April 10, 2001 m COMMUNITY AND ECONOMIC ' Agenda Item DEVELOPMENT No.: 18 • `' . oa ' PLANNING DEPARTMENT Staff Person: Sharon Z. Wood 3300 NEWPORT BOULEVARD (949) 644 -3222 NEWPORT BEACH, CA 92658 (714) 6443200; FAX (714) 64432M 4 REPORT TO THE MAYOR AND CITY COUNCIL APPROVED SUBJECT: Recommendations from General Plan Update Committee on Community Outreach "Visioning" Process, Composition of General Plan Advisory Committee, and Consultant Selection SUGGESTED ACTIONS: 1) Approve the Visioning Process and authorize the City Manager to execute an agreement with Moore Iacofano Goltsman, Inc. for an amount not to exceed $221,500. 2) Adopt a Resolution of the City Council of the City of Newport Beach Establishing a General Plan Advisory Committee. • 3) Direct staff and the General Plan Update Committee to prepare and circulate Requests for Qualifications (RFQs) for certain technical studies and preparation of the General Plan update. The City Council appointed the General Plan Update Committee in May 2000, and charged it with designing a preliminary community outreach program, conducting the program if approved by the Council, making a recommendation on the scale and scope of a General Plan update, and identifying the resources necessary to accomplish the update. The Committee has been meeting biweekly since its members were appointed in October. They have developed a set of recommendations, with the assistance of a consultant who specializes in public participation for planning, and with input from members of the public who have attended the Committee meetings. DISCUSSION Visionine,Process "Visioning" is the term the Committee has come to use for the initial community outreach program the City will use to find out what the citizens of Newport Beach want for the future of • the community, i.e., what they want the General Plan to achieve, or at least strive for. The City retained Carolyn Verheyen of Moore Iacofano Goltsman, Inc. (MIG) to help define the visioning process. MIG specializes in public participation for planning, and has provided these services for ,general plan updates in Pasadena, Davis and Santa Barbara, as well as for some of our work on Balboa Peninsula revitalization. Ms. Verheyen attended the City Council Study • Session on March 14, 2000, and provided an overview of surveys and other techniques that can be used in a general plan process. She will be at this study session to outline the visioning process recommended by the Committee. An outline and summary budget for the proposed visioning process is attached. The process was designed to encourage participation from a broad spectrum of the community, and especially to elicit input from people who are not regularly involved in City issues. Following are the key features of the process. • State of the City /Key Choices document that describes where we are and what issues need to be discussed as part of the General Plan update. • Community Vision Festival, a one -day event to bring the community out to learn about City issues and share thoughts about the General Plan update. • Graphic presentation kiosk summarizing the issues and process, which can be used at meetings and locations throughout the community. • Neighborhood workshops for more in -depth discussion of issues affecting different areas of Newport Beach. • Kits that organizations can use to conduct their own workshops. • Survey of statistically valid sample of residents. • Three newsletters summarizing the issues, process and input received. One will include a mailback card with a few provocative questions to augment information received from other tools. • • Three updates of City website. • Ongoing support of General Plan Update Committee and General Plan Advisory Committee. • Community Congress to present and validate input received during the process. • Vision and Strategic Directions document. The Committee is recommending that the City Council approve MIG as the firm to manage the visioning process, without the selection process called for in City Council Policy F -14. In addition to the firm's expertise in public outreach for planning, the Committee is impressed with Ms. Verheyen's knowledge of Newport Beach and her understanding of the issues and challenges the City faces. It is extremely likely that MIG would be selected from a qualifications based process, which would take time that could be used to begin the process. The estimated cost for the entire visioning process is $221,500. Should the City find that community participation is less than anticipated, or that issues become clear or are resolved quickly, steps could be eliminated to save time and money. Because of the recommendation to contract with MIG without considering other firms, the Committee asked for an independent review of the cost estimate. Staff had this review done by Elwood Tescher of EIP Associates. Mr. Tescher and his firm have done general plan updates for many communities, and sometimes do the community outreach work as well. After reviewing the work program and budget, and asking some questions regarding committee roles and staff responsibilities, Mr. Tescher concluded that the cost estimate is reasonable for the recommended program. There would be • costs in addition to MIG's fee, including staff from the City Manager's Office and Planning Page 2 Department, as well as printing, mailing, and publication of meeting notices. Staff estimates is these costs to be $85,000 for staff time and $30,000, for direct costs. This year's capital account for general planning has $90,000 remaining, which will be sufficient to begin the process this fiscal year. Staff has included $200,000 for this project in the Planning Department Professional and Technical Services account for next fiscal year. General Plan Advisory Committee The General Plan Update Committee is comprised of three Council members, three Planning Commissioners, and one representative each from the Aviation Committee, Harbor Committee, Economic Development Committee, Environmental Quality Affairs Committee, and Measure S supporters. This Committee thinks that its role is to steer the General Plan update effort, but not to be the group that reviews issues, community input and technical studies, and makes policy recommendations. For the latter work, a General Plan Advisory Committee (GPAC) is recommended. The Update Committee feels very strongly that the GPAC should include a large proportion of "new" people, who are not involved in City issues on a regular basis. GPAC should be balanced geographically, by age and by interests. The Update Committee is recommending a composition for GPAC to attain this freshness and diversity, and is recommending that GPAC applications be taken via the first newsletter and at the community vision festival. For representatives of environmental and business interests, established organizations (e.g., SPON, Chamber of Commerce) would nominate members. The Update Committee would review applications and nominations, and select GPAC members to provide balance. The City Council would confirm all appointments. The attached resolution establishes • GPAC, and its exhibit shows the recommended composition of the Committee. Scope of Update and Technical Studies Visioning is just the first phase in the process of updating the General Plan. The product we are seeking from this phase, "Vision, Values and Strategic Directions," is intended to guide the General Plan update, along with technical studies and legal requirements. The attached preliminary work program for the General Plan update is a rough draft that does not include all issues or steps in the process, nor show timelines or the sequence of tasks. It is intended only to demonstrate what the General Plan update process could entail and how the community's vision and the technical studies will fit into the larger project. The Update Committee is recommending a comprehensive update of the General Plan, although some elements might be done in later phases. The technical studies needed are traffic, noise, air quality, geotechnical, water quality, fire hazards, economics and fiscal impact. Unlike with the visioning process, staff does not wish to discuss scope of work and fees with the technical consultants at this stage, so that we retain full flexibility to bring new thinking to our General Plan update. The Update Committee and staff believe that it is important to begin the traffic, economic and fiscal studies as soon as possible. Staff also believes it is important to select the consultant who will prepare the new General Plan soon, so that person or team will be able to participate in the visioning process by making sure all important questions are asked and by listening to the input from the community. We are recommending that the City Council direct staff to prepare, and the Update Committee to review • and approve, requests for qualifications (RFQs) for these services. When consultants are selected based on their qualifications and responsiveness to Newport Beach's issues, we will negotiate Page 3 . • r scopes of service and fees. The agreements and budget amendments will be presented to the City Council for review and approval. Staff estimates that the technical studies will cost $200,000 to • $350,000, and the General Plan update and environmental impact report (EIR) will cost approximately $500,000. SHARON Z. WOOD Assistant City Manager Attachments: 1. Visioning Process Outline and Summary Budget 2. Resolution 3. General Plan Update Preliminary Work Program Page is • 0 • • U f0 W 0 Q Z a a Q CL LLI Z W 0 E O a) i 0 L a C t6 Q y O Z N O U a CD N E N W Y y N 7 t�1 V G1 O O O 0 0 C H V a OA a O 0 0 o 2 a O Y+ U N � b v a. v 9 b S O w C" 10'.' N O b W � � a L+ N a O r b 0 O y Q a0 C O u a •� b N 00 a� 71 N V H 0 .5 v It 0 a v '5 It E N N w O N u O c? .0 u V H W 'O 0 p w w cE N U N t O Ln N N N V O N v Y O V V) O fV 0 0 I 0 -o 0 tl O o� CL, b� O b PD V 73 > ti �V m A IL W C ~ N � N a z U Z � 3� a a W W C z O W m V` y = L IL w m y O t tm a o IL w z o w a .2 C a N Y 0 .. N O b ti iV W O M 69 .s ti Ei en 0 O 0 a 0 0 0 -C, H C) O O � V 'O v V u Y N 0 Ef lbO V .y O W N U N N to S; O O 0 U-7 69 b ti V �c L� on .�C o_ N 1 +✓r -y11 R a n. b f� �V yN .N �v+ y w N U o o .n Ln O ; to O E I 49 d9 69 N W Y rn V4 .N w 0 U O M N d z O 4 on v d v O en O N N I� Y U 0 0 V .N 0 W N CJ N 0 Q 2 a 0 W 0 0 O N Ln N 00 0 0 0 O 0 z O K w V b ti U `i Y v 0 �o Ef Ef U .N �1 U N C N a 4r N a .Ly ti C F-I Ln O N N 69 0 N N CLI O 0 O N -o a 71 —P ti O J. o w 8 u a. ti 'y c3 a O 06 W !!pW O BFI C) O Ln Hi .b U E v v N ! .Y v ' •y a c v 0 Y ! N q a � N N N Q i N N O v i 0 0 W a, � n M 0' M j 69 G9 r i i I I I � N u CJ U O O � O V N 0 .o O U �N OoIJ x W N U N r C1 N m R CL W QQ Q N O a N Z a� UJ m Z W C7 2 � U L IL w m F- 0 i c wa Z o CL r a • 0 • N w O PIA 0 0 v V bA .N 'O :sy s. en b U 0 0 5 b 0 0 O 0 a tV. O v O Ci, v w N C� P Y N 16 H LZ a v m C O v Q V v s. N b C O N_ O O a F w Q D a Z IL IL w Z w C7 2 ww m 0 O a w w Z 0 a m a 0 0 n n u u R f 0 C O 0 w R t CL E 0 0 IL` a 0 m a C a N O V o � � N N P Y N 16 H LZ a v m C O v Q V v s. N b C O N_ O O a F w Q D a Z IL IL w Z w C7 2 ww m 0 O a w w Z 0 a m a 0 0 n n u u R f 0 C O 0 w R t CL E 0 0 IL` a 0 m a C a • • f RESOLUTION NO. 2001- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING A GENERAL PLAN ADVISORY COMMITTEE WHEREAS, the City Council established a General Plan Update Committee in May 2000, which Committee was charged with designing a preliminary community outreach program, conducting the program if approved by the City Council, making a recommendation on the scale and scope of the General Plan update, and identifying resources necessary to accomplish the update; and WHEREAS, said Committee has made its recommendations concerning a community outreach program to the City Council; and WHEREAS, the General Plan Update Committee has recommended that the City Council establish a General Plan Advisory Committee to advise the City throughout the course of the General Plan update; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach hereby establishes a General Plan Advisory Committee, with the following composition, duties and term: Section 1. The General Plan Advisory Committee shall be composed and appointed • as shown on Exhibit A, attached to this Resolution and by reference made a part hereof. The Mayor shall appoint a chairperson from the members appointed to the Committee. Section 2. The duties of the General Plan Advisory Committee shall be as follows: a. Review input received from the community outreach program; b. Review information provided in technical studies; c. Review Vision and Strategic Directions Report, and make recommendations on it to the Planning Commission and City Council; and d. Review draft General Plan policies, and make recommendations on them to the Planning Commission and City Council. Section 3. The General Plan Advisory Committee shall serve until terminated by action of the City Council. ADOPTED this ATTEST: CITY CLERK day of April 2001. MAYOR is 0 0 • Lo K w w F O U a O 5 a z w c7 0 y 0 e O U b ° s 0 V V :. 0 0 Eli N Q O w C 0 U 0 U 0 0 U d d � cl U y U U U 0 b o ocd p o a o o M b b'ti CL N rte% CC ro CL N r�- C CL •� F+.•� F 0 c0 C7'El OUi O0 al 0 U` � 0 O ti O d0 PA 6 y N b b to T CT ° x U m ° ° -ca U cC Cd cn id C �V) u tea, OA "° u d O p .O M M M ~ O N M U .0 ° Q y � •y i Iti y 3 y to o Eli N Q O w C 0 U 0 U 0 0 U • 0 GENERAL PLAN UPDATE Preliminary Work Program • • Determine scope of update • Prepare Request for Proposals and budget • Select consultant team • Review Documents • Existing General Plan • Existing Local Coastal Program Land Use Plan • Airport Land Use Plan • State of the City and Key Choices • Vision, Values and Strategic Directions • Others • Review Technical Studies • Traffic • Air Quality • Noise • Geotechnical • • Economic • Fiscal • LCP required studies • Others • Outline opportunities available and technical, legal and other constraints and trade- offs required to achieve vision, values and strategic directions • GPAC input on opportunities, constraints, trade -offs and priorities • Develop alternative land use scenarios • Analysis of land use scenarios for traffic and fiscal impacts • GPAC input on alternative land use scenarios • PC /CC selection of preferred alternative • Special area studies • Coastal Zone • Airport Area • • West Newport industrial area • • Commercial villages • Public waterfront properties • Residential densities (Corona del Mar, Balboa Peninsula, others ?) • Residential intensities • Other opportunity or transition areas • GPAC/PC /CC input on special area studies • Refine preferred land use alternative • Analysis of refined preferred alternative for traffic and fiscal impacts • Public meeting • GPAC/PC /CC confirmation of preferred land use alternative • Prepare Draft EIR • Develop goals, policies and objectives for General Plan Elements and Local Coastal Program • GPAC review • • Public meeting • PC /CC acceptance of draft goals, policies and objectives • Circulate Draft EIR • Draft implementation programs and text for General Plan Elements and LCP, including programs for managing and tracking land use entitlement and changes • GPAC review • PC /CC acceptance of draft elements • Public input • Revise draft elements • Public hearings and adoption 0 n \\►. [!.'N �Dn iC M n �l• y n • w a� U t 4 Y n I'fYj�l/'•• O T II 3 � 3 �Z k $ , 14 � n H � n w G c y o o qr s v° v f$ ,n a o F sr 'J S ell n n N d �• �, c 9 • • Y n � I n • IM Y n 'ref• � w, � �'���������� on - ut 2 ^ O q MI G, INC. 4.4.01 S d �• u0 ^�J c F LS 5 3 �• nO 5 0° 9 �e G T mz W� I m n • Z 0 Z C 1 0 0 � m V i Ln 0 L 0 i w G F e s . n £ r a w - F a _ _ c N S F G ♦ r 3 i r C C ^ j N r y 5 4 - r o G O WRR A O A ro Cyr\ A cn` A Iq f� O FP y LL p j j T � .,� F G ac 5 s .1 i 3➢ r � � s (- a s a ` - n _ n G S S 1 T 'o I* 0 6 y 3 o r � � 5 4 � 7 C c - c r d o - S 5 c g L T 5 _ i a s F pr o � r _ s IZ _ S N C y S � O - =s a� =y _ a - r r L >_ + n ♦ ♦ ♦ + + 5'nn> ti c o 3 d? _ CD v °a 2 9 c O r O � a 7� o" io v n O � 0� _� •< m g' c m n a, n, a ¢. ro N o 7 tea' � ,a tl n < 7 C a O ' n 7 C,,4 io rt g < a n o c ti U q C n a m m 7 2y 3 0 CL p Clq G� G 7 O n v 'G '✓� rt G W ci T ?' 'n n '� O ro 7 S` yd• It r' fa0 ^ cc aFl* � CO � N Sr m d O — 3 G F e s . n £ r a w - F a _ _ c N S F G ♦ r 3 i r C C ^ j N r y 5 4 - r o G O WRR A O A ro Cyr\ A cn` A Iq f� O FP y LL p j j T � .,� F G ac 5 s .1 i 3➢ r � � s (- a s a ` - n _ n G S S 1 T 'o I* 0 6 y 3 o r � � 5 4 � 7 C c - c r d o - S 5 c g L T 5 _ i a s F pr o � r _ s IZ _ S N C y S � O - =s a� =y _ a - r r L >_ m „ G � 3 r1� oeM f L 3 gyp. \\ �.�• _ _ ;\r °'fib. t�� o 1:1 E ;r 3 Ee3 - E E � 3 i �y 3" e / i C i 3 - s� _- 0 a 33m= ." 0 v m 3 3 c ; a 2�3 1:1 E ;r 3 Ee3 - E E � 3 i �y 3" e / i C i 3 - s� _- 0 a 33m= ." 0 v m 3 3 i _ E E o o If } % 1 s f _ K 1:1 E ;r 3 Ee3 - E E � 3 i �y 3" e / i C i 3 - s� _- 0 a 33m= ." 0 v m 3 3 4� 1 � J rC- -T O CITY OF NEWPORT BEACH U 1 c94 vo aN`P February 2, 2001 Mr. Donald Glasgow, Chairman Corona del Mar Business Improvement District P. O. Box 2295 Newport Beach, CA 92659 -2295 Dear Mr. Glasgow: The Economic Development Committee appreciated the presentation on Corona del Mar's Vision 2004 project at our meeting of January 17, 2001. It was good to hear that the Business Improvement District is providing strong leadership, and that the business and residential communities are united behind the goal of improving Corona del Mar. • As you will remember, some concern was expressed with the long -term costs of the plan, especially to maintain the generous amount of landscaping proposed, and to cover City liability after Caltrans relinquishes control over Pacific Coast Highway. Nonetheless, the Committee was very glad to see your plan moving forward, and voted to support the plan in concept. • On behalf of EDC, I wish you the best of luck as you continue working to improve one of Newport Beach's important commercial villages. Si�ncerel , Sharon Z. Wood Assistant City M ger City Hall • 3300 Newport Boulevard • Newport Beach, California 92663 -3884 0 0 CITY OF NEWPORT BEACH February 2, 2001 Mr. Donald Glasgow, Chairman Corona del Mar Business Improvement District P. 0. Box 2295 Newport Beach, CA 92659 -2295 Re: Corona del Mar's Vision 2004 Presentation at EQAC Dear Mr. Glasgow: Thank you and Mr. Edward Selich for your presentation on Corona del Mar's Vision 2004 project at the January 15, 2001 meeting of the City's Environmental Quality Affairs Committee ( "EQAC "). It was good to hear that the business and residential • communities are united behind the goal of improving Corona del Mar, and that you are doing extensive public outreach to inform, to hear and respond to reactions and to develop a consensus from the community for the Project. As you know, many EQAC members expressed several concerns including safety, traffic, the size and scope of the landscaping including the size of replacement street trees, and funding and maintenance of the Project. Having recognized these concerns, EQAC's overall reaction was very positive: the full committee voted to support the plan in concept and expressing its hope that you will find funding to implement it. On behalf of EQAC, I wish you the best of luck as you continue your work to improve the quality of life in Corona del Mar. We look forward to hearing additional presentations as your plans take further shape and definition. Sincerely, -4 c' -t C,4QU� . Robert C. Hawkins, Chair 4� Environmental Quality Affairs Committee • City Hall • 3300 Newport Boulevard • Newport Beach, California 92663 -3884 CITY OF NEWPORT BEACH February 22, 2001 P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 Mr. Donald Glasgow, Chairman Corona del Mar Business Improvement District P. O. Box 2295 Newport Beach, CA 92659 -2295 Re: Corona del Mar's Vision 2004 Plan Dear Mr. Glasgow, Thank you and our colleague Ed Selich for your presentation on Corona del Mar's Vision 2004 project at the January 4, 2001 Planning Commission meeting. It was good to hear that the business and residential communities are all involved in a cooperative effort to improve the Corona del Mar commercial area. Additionally, the extensive public • outreach campaign to inform, to hear and respond to reactions; and to develop a consensus from the community for the Project will benefit the entire program. As you know, the Planning Commission members had questions regarding the loss or gain of parking spaces, the way the sidewalks would be refurbished, the potential abandonment of Larkspur, funding of the improvements, and long term maintenance requirements. The Commission also indicated an interest in on -going involvement as environmental, traffic and fiscal studies are completed. With this said, the Planning Commission as a whole is very impressed with the work on the Vision 2004 plan to date. It appears to balance the long -term interests of the business and residential communities v.,ith the unavoidable reed to allow Coast Highway to accommodate its regional transportation service role. On behalf of the Planning Commission, I wish you the best of luck as you continue your planning process. We look forward to hearing, additional presentations as your plans take further shape and definition, and look forward to participating in their implementation as the specific plan is considered for approval by the City. Sincerely, � `7 • Larry Tucker, Vice Chair Planning Commission 3300 Newport Boulevard, Newport Beach 0 i 4 Corona del Mar 0 A unique blend of people and place CHAMBER of COMMERCE web site: www.cdmchamber.com e-mail: cdmchamber @earthlink.net February 13, 2001 Members of the Newport Beach City Council C/o Ms. Lavonne Harkless, city Clerk PO Box 1768 Newport Beach, CA. 92658 -8915 Dear Members of the City Council: The Corona del Mar Chamber of Commerce fervently recommends the conceptual plan of Vision 2004. It is believed that both businesses and residents will equally benefit from the relinquishment of Pacific Coast Hwy by Caltrans to • the city of Newport Beach. This visual conceptual plan has been shown to the Corona del Mar Residents Association, all Corona del Mar homeowner groups and to the Board of Directors, as well as the entire Chamber membership. The Chamber urges your support of this plan when it is presented to you for your approval. Sincerely Luvena Hayton Secretary is 2843 East Coast Highway • Post Office Box 72 • Corona del Mar, CA 92625.949/673 -4050 Fax 949/673 -3940 OC� J 0 ryof Newport Beach MUNITY SERVICES February 21, 2001 P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658 -8915 Donald Glasgow, Chair Corona del Mar Business Improvement District PO Box 2295 Newport Beach, CA 92659 Dear Mr. Glasgow: 0 PHONE 949. 644.3151 FAX 949. 644 -3155 You and Ed Selich are to be congratulated for the excellent presentation made January 2, 2001 on the CdMBID Vision 2004 proposed plan of improvements along East Coast Highway through Corona del Mar business district. It is obvious that much time, effort and community involvement went into this plan. The Parks, Beaches and Recreation Commission (PBEtR) was unanimously impressed • with the presentation. As is obvious the plan in addition to the landscaping aspects encompasses extensive traffic and monetary concerns, PBEtR in its advisory capacity to the City Council on all matters pertaining to parks, beaches, recreation and parkways and street trees look forward to working with your organization. Sincer y Val Skoro, Chair Parks, Beaches and Recreation Commission • NEWPORT HARBOR AREA CHAMBER OF COMMERCE A RESOLUTION OF THE NEWPORT HARBOR AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS IN SUPPORT OF THE CORONA DEL MAR VISION 2004 WHEREAS, the year 2004 is the centennial anniversary of Corona Del Mar; and WHEREAS, in August of 1999, the Corona Del Mar Building Improvement District, in conjunction with the Orange County American Institute of Architects, hosted a weekend long design forum where professional architects and urban designers met with business people and residents to explore what design changes could be brought about to improve the Corona Del Mar business district; and WHEREAS, the Corona Del Mar Building Improvement District, in conjunction with the Corona Del Mar Resident Association, and the Corona Del Mar Chamber of Commerce is preparing a specific area plan for the Corona Del Mar Business District entitled "Vision 2004'; and WHEREAS, Vision 2004 will include a design for the public improvements on Coast Hwy; and WHEREAS, advisory design guidelines for the improvement of building facades, a new parking plan, and new sign guidelines will be part of Vision 2004; and • WHEREAS, improved development standards for commercial properties and improvement of alleys adjacent to the business district will be part of Vision 2004; and WHEREAS, in order to make significant changes through the business district the city needs to assume jurisdiction over Coast Highway from the state (Cal Trans.); and WHEREAS, the goal of the specific area plan is to increase the quality of life in Corona Del Mar and to restore and strengthen the "Village" atmosphere of Corona Del Mar business district; and WHEREAS, Vision 2004 envisions the creation of a linear park -like environment along Coast Highway from Avacado Street to Seaward Drive unlike that which exists in any other business district in Southern California; NOW, THEREFORE, BE IT RESOLVED that the Newport Harbor Area Chamber of Commerce, does hereby support the Corona Del Mar's Vision 2004 effort to develop a unique business district for the long range success of Corona Del Mar as a intricate component of the Newport Beach business community. ADOPTED, signed and approved this 23`d day of February, 2001 at a regular meeting of the Board of Directors of the Newport Harbor Area Chamber of Commerce. . '.G/ • Richard R. Luehrs, President 4oseplf Parker, Chairman 1470 JAMBOREE l%AD, NEWPORT BEACH, CALIFORNIA 92660 - PH: (949) 729-4400 - FAx: (949) 729-4417 - WEB: WWW.NEWPORTBEACH,COM r F � N[WPORT B[A(H I f IHI -MORHI (OAST. March 5, 2001 Mr. Don Glasgow Chairman Corona del Mar Business Improvement District P. O. Box 2295 Newport Beach, CA 92659 -2295 Dear Mr. Glasgow: I have reviewed the conceptual plan for the Corona del Mar Business Improvement District's proposed "Vision 2004" and support this design. •The "Village" atmosphere of the plan and increased quality of life are very attractive features afforded to the entire city. The improved landscaping, decorative lighting fixtures and a coordinated collection of street furniture are just a few of the proposed worthy improvements. I believe the "Vision 2004" plan is a beautiful revitalization to The Seaside Garden Village. • I urge you to support the proposed "Vision 2004" conceptual plan for Corona del Mar's Centennial. John F. Cassady Executive Director JFC:jac NEWPORT BEACH CONFERENCE & VISITORS BUREAU 3300 W. Coast Highway, Newport Beach, California 92663, (949) 722 -1611 1- 800 -94 -COAST FAX: (949)722 -1612 www.newportbeach- cvb.com ® PrintN wiN soy -baud iNc on rccydN paper. CORONA DEL MAR RESIDENTS ASSOCIATION Dedicated to preserving the quality of life of the community since 1987. 'In unity there is strength" • The Corona del Mar Residents association is supportive of Vision 2004 and encourages the city council to support it as well. If you have questions, please contact me at (949) 675 -9312. Kind regards /M • ael L. Toerge Chairman 3334 E. Coast Hwy., P.O. Box 1500, Corona del Mar, California 92625 March 27, 2001 BOARD OFDR ECTORS: DON GLASGOW, CHAIRMAN Michael Toerge Chairman CORONA DEL MAR BUSINESS IMPROVEMENT DISTRICT PO BOX 2295 OLDEC".- NEWPORT BEACH CA 92659 Patn'ckBariolic Nancy Gardner Pat Hauk RE: VISION 2004 Troy Mikulka Robert Sauter Dear Don: Robert Scherer Michael Toerge Donna Wall Over the past several months, board members and members at large of the Corona LuvenaHayton del Mar Residents Association have reviewed the Vision 2004 urban revitalization plan put forth by the Corona del Mar Business Improvement District. Vision 2004 fl? VrNETERRACE: Val Skoro has been well received among our membership and we are in support of your efforts Stan Luker to bring the conceptual plan to reality. We understand that to effectively bring about the design enhancements, the California State Department of Transportation must HARBOR v1EWHals: relinquish control of the portion of Pacific Coast Highway that runs through Corona Debbie Allen Jane Lyons del Mar to the City of Newport Beach. While financial and liability concerns have yet to be resolved, our association understands that the BID proposes to carry out _ORONAHIGHLANDS: Vision 2004 with no special tax nor assessment to residents or business. • Carl Jeremias Bill Flitter The Corona del Mar Residents Association is comprised of residents located within SHORECLYPS: the sixth councilmanic district. Our board of directors is comprised of board SconMason members from the established homeowners associations within Corona del Mar. For CAMEO HIGHLANDS: those areas of Corona del Mar where no formal homeowners association exists (the Tony Fisher flower streets), the area is divided into five subsections each with a board appointed Marge Sawyer member. Resident feed back from each of these areas is presented to our board by CAMEO SHORES: each respective board member thereby incorporating the views of a vast number of Laura Diet: residents in our opinions. Audrey Moe Our association publishes and distributes a newsletter of general interest to CdM residents. Our last two newsletters were sent to over 3,660 households in Corona del Mar targeting approximately 7,000 residents. A detailed description of Vision 2004 was included in these newsletters. The Corona del Mar Residents association is supportive of Vision 2004 and encourages the city council to support it as well. If you have questions, please contact me at (949) 675 -9312. Kind regards /M • ael L. Toerge Chairman 3334 E. Coast Hwy., P.O. Box 1500, Corona del Mar, California 92625 0 0 March 28, 2001 IRVINE Mr. Donald Glasgow, Chairman Corona del Mar Business Improvement District P.O. Box 2295 Newport Beach, CA 92659 -2295 Dear Mr. Glasgow: The Irvine Terrace Board of Directors met on Monday, March 26, 2001. The Board reviewed the Corona del Mar Vision 2004 project at the meeting. It was decided to support your project in • concept. The Irvine Terrace Board would be interested and is concerned about the long -term cost and financing of the plan and would appreciate being kept apprised of future developments. • Good Luck in moving forward with your plan. Sincerely, G Harve rown, Pre dent Board of Directors Irvine Terrace Community Association Dictated, but not read. P.O. Box 19530 • Irvine, California 92713 • (949) 752 -2225 tShoreCliffs • March 2, 2001 Mr. Don Glasgow Corona del Mar Business Improvement District P.O. Box 2:295 Newport Beach, CA 92659 -2295 Re: Vision 2004 meeting with Shore Cliffs Homeowners February 25h, 2001 Dear Mr. Glasgow: On behalf of the 139 Shore Cliffs homeowners, we want to thank you and Edward Selich for taking the time on February 25h to educate us about the Vision 2004 plan for Corona del Mar. The meeting had a great turnout we are excited about the Vision 2004 plan. Corona del Mar has much to offer, but it currently lacks many of the major amenities and " village " ambiance that can ensure the longevity of both the business community and homeowner values. We would like to assist the Corona del Mar Business Improvement District in its endeavor to make this plan a reality. The Vision 2004 Plan addresses the lack of the overall ambiance by addressing the need to improve lighting, landscaping and hardscaping medians and sidewalks, increasing pedestrian crossings and street access to create a community with character in a village atmosphere. Shore Cliffs would be very receptive to a traffic signal at the comer of Pacific Coast Highway (PCH) and Seaward Road. The traffic volume and • speed (often 60 mph northbound on PCH until Poppy) are a danger to pedestrians and to traffic entering and leaving Shore Cliffs at the Seaward intersection. Ever - increasing traffic from Crown Cove Retirement Center, which uses the Seaward intersection as a tumaround, adds to the danger at this intersection. The proposed lookout area would be an improvement over what is currently dirt and weeds. With no additional parking proposed for southbound PCH, the walkway improvements will enhance the southern terminus of the "village ". The board members and homeowners attending the presentation at Shore Cliffs indicated that they are in full support of your proposal. Several residents have spoken with board members at other community gatherings, and every comment has been favorable. We support the Vision 2004 plan for Corona del Mar, and will assist your efforts in any way possible to make the vision a reality. Sincerely, SHORE CLIFFS PROPERTY OWNERS ASSOCIATION, INC. Scott Mason President • Shore Cliffs Property Owners Association, Inc. Page I • HvhDOnGla gowldoc Harbor View Hills Community Association Post Office Box 54 Corona Del Mar, California, 92625 -0054 February 7, 2001 Donald H. Glasgow, Chairman Business Improvement District 31 Whitecloud Irvine, CA., 92614 Re: Corona Del Mar Centennial Vision 2004 Project Dear Don, Thank you very much for speaking to the Harbor View Hills Community Association Annual Meeting on Tuesday, February 6, 2001, about the exciting Vision 2004 Project for Corona Del Mar's Centennial. Good job! Very much appreciated by the Association and our membership. It was clear from the informal showing of hands following your presentation that you have the overwhelming support of our membership in making this project happen. Corona Del Mar will be a better community because of it. • Please feel free to use the name of our Association as an enthusiastic supporter for Vision 2004. Also, if the Board of Directors of the Harbor View Hills Community Association can help you, Ed Sellige, and your organization in your efforts, please don't hesitate to call upon us and we will respond. Again, thank you for coming and yours /very y, 1. Douglas Campbe ,President Copies: HVHCA Board of Directors • at our Annual Meeting. Cereaa MOON" PreA Wmers AsseeiaM • P.O. Boa 415 Corona del Mar, CA 92625 January 28, 2001 Corona del Mar Business Improvement District Donald Glasgow, Chairman P.O. Box 2295 Newport Beach, CA 92659 -2295 Dear Don, Thanks to you and Ed for your presentation to the Corona ffighlands Property Owners Association's General Membership Meeting on Jan. 22,2001 of Vision 2004, a plan for Corona del Mar's Centennial. There were approximently 65 -70 people in attendence and the majority of those present approved the plans and as a group, voted to support them. Now we all await future news and developments on the project. Sincerely, 4Dfd�� Eleanor Lumsdon Pres, CBPOA E is is 0 January 19, 2001 Speak Up Newport P.O. Box 2594, Newport Beach, CA 92663 Ed Selich Corona del Mar Business Improvement District P 0 Box 2299 Newport Beach, CA 92659 Re: Vision 2004, A Plan for Corona del Mar's Centennial Mr. Selich, The board of directors for Speak Up Newport thank you and Mr. Glasgow for the presentation you gave our members at our January 3, 2001 meeting. After careful deliberation, Speak Up Newport's board of directors voted unanimously to support Vision 2004. • We wish you success with this endeavor. • Sincerely George Schroeder Vice President, Speak UP Newport :weak Up \e,.Nprr, is a non - profit mutual oeneiit or!aniz: i:nn. ur_.:•e, ..re :. an!:ice _ .. 70;um and _:%e ;etognition to thu,e �hu :Hake uu;;;;,e eur.;r It STATE CAPITOL P.O. BOX 942849 SACRAMENTO, CA 94249-0070 (916) 319 -2070 FAX (916) 319 -2170 DISTRICT OFFICE 18952 MacArthur Blvd. SUITE #220 IRVINE, CA 92612 March 2, 2001 • NJ Mr. Don Glasgow Corona del Mar Business Improvement District 31 Whitecloud Irvine, CA 92614 Dear Don: • COMMITTEES VICE CHAIRMAN: BUSINESS AND PROFESSIONS MEMBER: INSURANCE UTILITIES AND COMMERC� BUDGET - SUBCOMMITTEE # 4 STATE ADMINISTRATION I enjoyed meeting you yesterday to discuss Corona del Mar's "Vision 2004" project. It is a pleasure to represent you in the State Assembly. I look forward to working with you in the future to make this project a success. I JC /gf 70" District ` Pnnted m Recycled Paper • • r L 1 eI� � CALIFORNIA MARKETING ( 0 H ( I P I S February 21, 2001 Mr. Don Glasgow Chairman, Corona del Mar Business Improvement District PO Box 2295 Newport Beach, CA 92659 -2295 Dear Mr. Glasgow: i I have read and studied the Corona del Mar Business Improvement District's proposed "Vision 2004" conceptual plan and I support it in theory. • As a Newport Beach business owner, I believe the proposed "Vision 2004" conceptual plan will increase the quality of life in Newport Beach. It will strengthen the "village" atmosphere of the business district in Corona del Mar for residents, business people and the entire city. is This plan is a unique opportunity to take the Corona del Mar business district to a level that is equal to the beautiful residential community surrounding it. Thus, providing a front door to the community that the entire city can be proud of Sincerely, 1C � � Peggy Fort President California Marketing Concepts PO BOX 5111 • BAIIIOA ISLAND, (A 92661 • TEL 969.615.0501 • FAX 969.615.0508 • [-MAIL Pe99YID0601.0111 i 0 SHERMAN LIBRARY AND GARDENS 2647 EAST COAST HIGHWAY . CORONA DEL MAR, CALIFORNIA 92625 (94 9) 673 -2261 February 16, 2001 Members of the Newport Beach City Council City of Newport Beach PO Box 1768 Newport Beach, CA 92658 Dear Members of the City Council: As an Advisory Board Member of the Corona del Mar Business Improvement District and Director of Sherman Gardens, I am strongly in favor of the Vision 2004 conceptual plan. By supporting this plan the City has an opportunity to improve the quality of life in Newport Beach and strengthen the "village" atmosphere of the business district in Corona del Mar for residents, business people and the entire community. I urge you to support the proposed Vision 2004 conceptual plan, which includes an • agreement with the State of California to give complete control of Pacific Coast Highway to the City of Newport Beach. Thank you for your consideration. Singerely, Wade Roberts, Garden Director Sherman Library and Gardens • CATHIMARIES INC. ookkeeping & Tax Preparation February 21, 2001 Mr. Don Glasgow Chairman Corona del Mar Business Improvement District P.O. Box 2295 Newport Beach, CA 92659 Dear Mr. Glasgow, My family has run three businesses continuously over the past thirty years in Corona del Mar; we have leased the office space in the same building for that period of time. I myself am a graduate of Corona del Mar High School, so in all aspects you can say I am a "local boy ". Within that thirty years, there has been much discussion, good planning and very little action in creating a refined, bold Corona del Mar. I participated in the design charette in August of 1999 hoping at last that there would be progress in bringing the ambiance of the village up to its true potential. The recent work taken on by the Business • Improvement District in continuing the vision and excitement of that event is remarkable in its scope and thoroughness. Here at last is a viable concept to bring Corona del Mar a world class identity and an environment that matches the unique character of this 97 year old village. By way of this letter, my wife, Cathy (the President of Cathimarie's Inc.), myself, and the rest of our office pledge our support and efforts in the realization of the Vision 2004 plan. Please count on our total cooperation in whatever it takes to finish this job. Sincere1 Cathy Palmer President, Cathimarie's Inc. Scott Palmer CFO, Cathimarie's Inc. • 2816 E. Coast Hwy #A Corona Del Mar, CA 92625 (949) 721 -8447 • FAX (949) 721 -6821 Catmarinc @aol.com February 20, 2001 Members of the Newport Beach City Council C/o Ms. Lavonne Harkless, City Clerk City of Newport Beach PO Box 1768 Newport Beach, CA 92658 -8915 Dear Members of the City Council: I am a long time Newport Beach resident, grew up in Corona del Mar, and graduated from CDMHS. My father and I run the Crown Hardware chain, the first store being the CdM location which my father purchased and took over in 1974. My brother is also a long time business owner in the village. As a Corona del Mar business owner, I believe the proposed " Ksion 2004 "plan IS the • future for CdM. It is time for members of the business community and the residence to stand behind the Vision 2004 plan. This plan stands to greatly increase the beauty and the style that is so prevalent in the surrounding neighborhoods. There are. many businesses in the village that have started in this direction on their own. With the recent beautiful remodel of Albertson's, the center with KFC and The Coffee Bean, Prudential, our recent. Hardware store remodel, our almost completed renovation of Cabrillo Medical which is now retail fronted at PCH and Begonia, and the future Coco's remodel. Picture the entire village with this type of facelift plus lush landscaping, enhanced amenities, better public highway crossing, street -side dining, etc. The future is bright with this proposal. The CdM Business Improvement District has done a tremendous job, donating massive amounts of time and effort in pursuit of the Vision 2004 dream of a beautified CdM Village. I urge you to support this plan. Thank you for your consideration LI IUI H • Ace Hardware CORPORATE OFF ICES 9045 ADAMS AVENUE, HUNTINGTON BEACH, CA 92646 PHONE 714.962.4160 FAX 714.962.5594 Crown Aff �artlware February 21, 2001 0 i Members of the Newport Beach City Council C/o Ms. Lavonne Harkless, City Clerk City of Newport Beach PO Box 1768 Newport Beach, CA 92658 -8915 Dear Members of the City Council: I am a long time Newport Beach resident having moved to Newport Beach in 1970. My wife and I have raised three sons in Newport and Corona del Mar. I purchased the Crown Hardware store in -Corona del Mar in 1974. I retained the name, as it stems from the city name "Corona." We currently operate ten stores in Orange County, all bearing the Crown name. As a Corona del Mar business owner, I believe the proposed "Vision 2004 "plan is instrumental for the business and residential well being of our village. With the greatly increased property • values and the prosperity of the residence of the area, the business district must reflect this. At this time the competition for our residences' dollars get greater by the day. With new, beautiful, modem malls and plazas being built daily in Orange County, we run an increasingly difficult task of keeping dollars coming into our outdated and unappealing stretch of highway. We need to be proactive to keep these dollars coming in. The people with the money live in this town but spend much of it elsewhere. The Vision 2004 will greatly aid in stemming this outflow. • A number of business owners recognize the need for updating and have taken a proactive approach. Albertson's, Prudential, Walkie Ray's properties, and our two buildings (Crown and Cabrillo Medical at Begonia) are what the entire village need's to do. I ask that you very seriously consider the need for the highway relinquishment and the Vision 2004 plan. Thank you for your consideration Schulein vn Ace Hardware CORPORATE OFFICES 9045 ADAMS AVENUE, HUNTINGTON BEACH, CA 92646 PHONE 714.962.4160 FAX 714.962.5594 P February 20, 2001 0 PROPERTY VALUATION SPECIALISTS, INCO 2660 East Coast Highway Corona del Mar, CA 92625 Tel. (949) 640 -9002 Fax (949) 640 -0843 E -mail PVS2 @aoLcom Members of the Newport Beach City Council c/o Ms. Lavonne Harkless, City Clerk City of Newport Beach PO Box 1768 Newport Beach, CA 92658 -8915 Dear Members of the City Council: I am a Corona del Mar business owner and a 21 year resident. I support the Business • Improvement District's plan "Vision 2004 ". I believe the plan will not only improve the quality of life for residents of the community but also create a superior atmosphere for business. I urge you to support and agree to the State of California's relinquishment of the Pacific Coast Highway to the City of Newport Beach and the "Vision 2004" plan as a whole. The proposed "Vision 2004" improvements in Corona del Mar can only improve the image of the entire City of Newport Beach. This is an opportunity for you to make a significant and long- term impact on the City, both now and for future generations. Sincerely, Q, S Y-k�_ Sharon Dawson Property Valuation Specialists, Inc. E •JOHN HARLAN DAWSON 11907 -19071 KEITH ABBOT DAWSON 0 DAWSON & DAWSON A PROFESSIONAL CORPORATION ATTORNEYS AT LAW 2660 EAST COAST HIGHWAY CORONA DEL MAR, CALIFORNIA 92625 February 21, 2001 Members of the Newport Beach City Council C/O Lavonne Harkless, City Clerk City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Re: Vision 2004 Members of the City Council: 0 TELEPHONE (949) 720 -9414 TELECOPIER (949) 759 -9144 E-MAIL: DAWSLA"ACCESSI.NET I am pleased to add my name to the list of supporters of the Corona Del Mar Business Improvement District's Vision 2004. I am familiar with the support its goal of creating a • of other coastal communities the fact that the single -most of life in Corona Del Mar is heartedly support acquiring State of California, just as done. Vision 2004 conceptual plan and I village atmosphere, just as a number have done with great success. Given significant influence on the quality the Pacific Coast Highway, I whole - the Pacific.Coast Highway from the many other coastal communities have You have before you a once -in -a- lifetime opportunity to change Corona Del Mar for the better forever and to claim credit for the legacy that you will leave behind. As a 30 -year resident and as a business owner in Corona Del Mar, I urge you to support Vision 2004 and I urge you to cut through the red tape and make Vision 2004 a reality. • KAD /jm Very Truly Yours, E January 23, 2001 SIBLINGASSOCIATES 2699 0%ite Road, Suite 150 Irvine, G4 92614 (949) 222 -5775 Mr. Donald Glasgow, Chairman Corona del Mar Business Improvement District Post Office Box 92295 Newport Beach, CA 92659 -2295 Re: STREETSCAPE RENOVATIONS EAST COAST HIGHWAY CORONA DEL MAR, CA Dear Don: is Thank you for taking the time to meet with Dan Ardell, Lisa Lovely, Doug Cook and me to review your plans for Pacific Coast Highway streetscape in Corona del Mar. As I explained, Sibling Associates and/or Sanderson -J.Ray Development own commercial properties impacted by your plans located at: 2929 East Coast Highway 2931 East Coast Highway 2933 East Coast Highway 2935 East Coast I-Eghway 2939 East Coast Highway 3141 East Coast Highway 3420 East Coast Highway 3426 East Coast Highway 3444 East. Coast Highway Kentucky Fried Chicken Mayur Cuisine of India Coffee Bean & Tea Leaf Holiday House Liquor Mr. Best Dry Cleaner Rite Aid House of Fitness Salon Raffine Coco's Restaurant For some time, I have been concerned that this commercial district is looking rather seedy. What you and others are proposing will make a huge difference in restoring the "village feel", which is what makes Corona del Mar special. I have reviewed your conceptual plans and believe that, with minor changes, they have the potential to transform this area of Corona del Mar both by enhancing its ambiance and encouraging pedestrian traffic. As a property owner, my support of your undertaking reflects a certain amount of "enlightened self - interest ". Specifically, my partners and I believe that your program will enable us to atttract superior tenants and achieve higher rents for the properties we own in Corona del Mar. • • E 0 • Mr. Donald Glasgow January 23, 2001 Page 2 0 I also want to offer my opinion on behalf of Cottage Corona del Mar, a shop my wife Janet and her partner lease at the intersection of PCH and MacArthur Boulevard. They have a vested interest in the commercial success of the area and believe that the beautification program you are proposing will increase business and attract additional customers. Finally, I commend you for your personal involvement in this undertaking. It may take a while but I believe your program will succeed and that the community will greatly benefit by it and owe you a great debt of gratitude. Very truly yours, J es "Walkie" Ray cc: • Mr. Ed Selich Mr. Michael D. Ray Ms. Lisa Lovely JWR:rg • 0 r 0 Corona del Mar Business Improvement District Donald Glasgow, Chairman P.O. Box 2295 Newport Beach, CA 92659 -2295 Dear Don: I am writing this letter in behalf of the proposed Corona del Mar Business Improvement District. I strongly support the efforts of the Corona del Mar Chamber of Commerce in its work, under your dedicated chairmanship, to upgrade and make our village more user friendly in keeping with current best planning features. As you know I attended the weekend planning sessions at the Corona del Mar Youth Center some years ago. It was a remarkable synthesis of good thinking in its result. I • have lived in Corona del Mar for 44 years, and I look forward to the proposed improvements. Thank you for your efforts in making wonderful improvements in our village. Sincerely, 4. �'� Lucille Kuehn 1831 Seadrift Drive Corona del Mar, CA 92625 • 0 K-0 WgEQ8 QMTY February 12, 2001 City of Newport Beach City Council 3300 Newport Blvd. Newport Beach, CA 92660 Re: Vision 2004 • Dear Members of the City Council: • i After having reviewed the the map of Vision 2004 provided to me by Mr. Don Glasgow, I have agreed to fully support the project seeing it as a very positve direction for Corona del Mar. I have been a resident of Corona del Mar over 50 years and have owned .property at 2737 & 2731 East Coast Highway for 25 years. It is clear to me how valuable this plan will be to businesses in the area. Please count me in as a supporter of Vision 2004! est Reg ds, #.I�v �� f N )roger cKinnon cb: Don Glasgow 2737 EAST COAST HIGHWAY • CORONA DEL MAR • CALIFORNIA 92625 • FAX (949) 675 -7673. OFC. (949) 675 -2311 E -Mail: cdmroger @aol.com Feb 07 01 09:56a February 6, 2001 Corona del Mar i 9496733940 • ERIC D. WELTON 2855 East Coast Highway Corona del Mar, California 92625 949 675 -6900 Mr. Bill Sinclair Corona del Mar Chamber of Commerce Dear Bill, In my thirty some years of residency in Corona del Mar, I have seen several plans for improvement of our Coast Hwy street scape, but not until Vision 2004 have I been enthused about what was proposed. I would like to offer a suggestion in furtherance of that plan as follows; Create a demonstration block in front of the Chamber office on the south side of the highway between Goldenrod and Heliotrope that would implement the hardscape and planting ideas proposed by the architect. In so doing, the residents and merchants might be incentivised to offer strong support, perhaps monetarily, to help implement the plan in its entirety. For negotiating reasons, such a potential subsidy should be confidential prior to Caltrans and City BID committments. If the architect could prepare a bidable set of hardscape and landscape plans for this one block stretch, we would be able to quantify and further discuss this idea. It seems that Starbucks has relocated the cultural center of our village to this block, and given that the Chamber office would be the nexus of promoting the plan, this seems like the best location, notwithstanding that I would benefit, as an adjacent property owner. I would be willing to attempt to recruit other property owners in the block for a seed money contribution of say, ten to twenty dollars a front foot which would raise several thousand dollars to help initiate what I think would be a great marketing tool for a project that deserves to come to fruition. Kudos to those who have provided leadership to bring us this far. Sincerek�, Eric e1W ton P. C • i i February 13, 2001 Mr. Donald Glasgow Chairman, Corona del Mar Business Improvement District PO Box 2295 Newport Beach, Ca. 92659 -2295 Dear Mr. Glasgow: Please accept my thanks and appreciation for the very informative presentation on Vision 2004 by both yourself and Mr. Selich. As you know, I have over 100 sales associates in the Corona del Mar office and their response to the plan was very positive. There's a lot of excitement at the prospect of improving our lovely village and the plans you presented • to enhance its desirability and attractiveness were very well received. We are also grateful to both of you for the hours of work that you have generously given to this project. You have our full support and if there is anything we can help with, please call me. Thank you again and good luck with finalizing the project. Sincerely, Louise J. Winders Branch Manager • InrinnonrloMly n..d Onrl rinaratarl Rv NAT Inrnrnnratcrl LOUISE WINDERS Vice President • eranct, Manager Kars] 0111 CJ 0 2121 E. COAST HWY, SUITE 180 - 4 CORONA DEL MAR, CA 92625 BUS. (949) 644 -9060 FAX (949) 640 -8006 RESIDENTIAL BROKERAGE February 13, 2001 Mr. Donald Glasgow Chairman, Corona del Mar Business Improvement District PO Box 2295 Newport Beach, Ca. 92659 -2295 Dear Mr. Glasgow: Please accept my thanks and appreciation for the very informative presentation on Vision 2004 by both yourself and Mr. Selich. As you know, I have over 100 sales associates in the Corona del Mar office and their response to the plan was very positive. There's a lot of excitement at the prospect of improving our lovely village and the plans you presented • to enhance its desirability and attractiveness were very well received. We are also grateful to both of you for the hours of work that you have generously given to this project. You have our full support and if there is anything we can help with, please call me. Thank you again and good luck with finalizing the project. Sincerely, Louise J. Winders Branch Manager • InrinnonrloMly n..d Onrl rinaratarl Rv NAT Inrnrnnratcrl Linda & Peter Oeth i 420 Mendoza Terrace Corona del Mar, CA 92625 (949) 721 -0191 fax: (949) 721 -8323 February 19, 2001 Members of the Newport Beach City Council % Ms. Lavonne Harkless, City Clerk City of Newport Beach P.O.Box 1768 Newport Beach, CA 92658 -8915 Dear Council Members: We have read and studied in some detail the Corona del Mar Business Improvement District's proposed "Vision 2004" conceptual plan. We generally support it in its present form, provided it includes a stringent, more restrictive sign ordinance to correct the present unsightly signage all up and down Coast Highway in CDM. As long time Corona del Mar residents, we believe Vision 2004 will improve the • quality of life in Corona del Mar and in Newport Beach. It will help strengthen the village feel of CDM's business district for residents, business people and visitors from wherever. Importantly, the proposed plan supports an agreement on the part of CalTrans to relinquish Pacific Coast Highway in CDM to the City, which transfer, we understand, may significantly help fund the proposed improvements. We urge you to support Vision 2004 conceptual plan. This is a unique and timely opportunity to elevate the CDM business district to a level more in keeping with the beautiful residential community surrounding it, providing a "front door" from the south to a community the entire City can rightfully be proud of. Thank you for your consideration. Sincerely, Linda & Peter Oeth is 0 • 0 Members of the Newport Beach City Council C/o Ms. Lavonne Harkless, City Clerk City of Newport Beach PO Box 1768 Newport Beach, CA 92658 -8915 RE: Corona del Mar "Vision 2004 "Plan Dear Members of the City Council: February 2001 On behalf of the Corona del Mar Chamber of Commerce, please accept the following list of individual signatures in overwhehning support of the proposed "Vision 2004" conceptual plan. As an organization, the members of the CDM Chamber of Commerce • overwhelmingly support the plan's concept in theory. The CDM Chamber of Commerce believes that the "Vision 2004" conceptual plan will strengthen the business district for Corona del Mar business people. Additionally, the proposed plan will strengthen the `village" atmosphere while increasing the quality of life for residents and the entire city of Newport Beach The Corona del Mar Chamber of Commerce urges you to support the proposed "Vision 2004" conceptual plan for Corona del Mar's Centennial. This is a unique opportunity to take the Corona del Mar business district to a level that is equal to the beautiful residential community surrounding it. Thus, providing a front door to the community that the entire city can be proud of. Thank you for your consideration Sincerely, B.J. Johnson President • Corona del Mar Chamber of Commerce • • (/�" .4 00 E7,L--VF- /5�r K i z�J Z,"OvwckL,, - . - W T WEasj) e) 0&n6 J, &55?lo/ 3cm� C 4C2- A�.- CAC>(ZZ--/ Jah2 f kfi ((CodaY corofia d'el 'and'--- Key j i ISM, <26 (2 'b C, ( 0 0 • March 28, 2001 Donald Glasgow, Chairman Corona del Mar Business Improvement District P.O. Box 2295 Newport Beach, California, 92659 -2255 Dear Chairman Glasgow and Committee The Guinness World Book of Records doesn't have an entry for years of living in, working in, and boosting for the community of Corona del Mar. But if it did, we'd probably get a mentioned. Over 30 years ago our family first moved there and - though we now have less meaningful nearby addresses - our hearts are still in CdM. • With that in mind, Nikki and I applaud you and heartily endorse your Vision 2004 plan for redeveloping Corona del Mar. It is an enormous amount of work; yet it would not erode the "village" atmosphere of this charming community in any way. To the contrary, we feel it would enhance it and perpetuate a feeling (and a reality) of small town life far into the future. How rare that would be in this age of constant change. • If there is any way we can assist in Vision 2004 becoming a reality, either personally or via Coast magazine where we both work, please let us know. Until then, may all good fortune be with your considerable and impressive efforts. Very truly yours, Jim and Nikki Wood Jim Wood • 843 Promontory Drive West • Newport Beach, CA 92660 • 949.723.7800 %Vy of Newport Beach jS BUDGET AMENDMENT 2000 -01 :FFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues Ix from unappropriated fund balance :XPLANATION: NO. BA- 042 AMOUNT: Szzt,soo.00 Increase in Budgetary Fund Balance • AND Decrease in Budgetary Fund Balance N M-B .onudgetpry_Fund Balance Ci: f OR i This budget amendment is requested to provide for the following: To increase expenditure appropriations for a Community Outreach "Visioning" Process related to the General Plan Update. \CCOUNTING ENTRY: IUDGETARY FUND BALANCE Fund Account 010 3605 lEVENUE ESTIMATES (3601) Amount Debit Credit Description Fund Balance $221,500.00 Fund/Division Account Description XPENDITURE APPROPRIATIONS (3603) Description Division Number 2710 Planning - Administration Account Number 8080 Professional 8 Technical Services Division Number Account Number $221,500.00 Division Number Account Number Division Number Account Number ' Autometk System Entry. Signed: Financial Ap roval: A ministr ativa ervices Director Signed: �, S Administrative Approvaf City Manager Date Signed: 1�lTililt.C, trr�� ->�.�' 1)01 City Council Approval: City Clerk Date • • • RESOLUTION NO. 2001- 22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING A GENERAL PLAN ADVISORY COMMITTEE WHEREAS, the City Council established a General Plan Update Committee in May 2000, which Committee was charged with designing a preliminary community outreach program, conducting the program if approved by the City Council, making a recommendation on the scale and scope of the General Plan update, and identifying resources necessary to accomplish the update; and WHEREAS, said Committee has made its recommendations concerning a community outreach program to the City Council; and WHEREAS, the General Plan Update Committee has recommended that the City Council establish a General Plan Advisory Committee to advise the City throughout the course of the General Plan update; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach hereby establishes a General Plan Advisory Committee, with the following composition, duties and term: • Section 1. The General Plan Advisory Committee shall be composed and appointed as shown on Exhibit A, attached to this Resolution and by reference made a part hereof. The Mayor shall appoint a chairperson from the members appointed to the Committee. Section 2. The duties of the General Plan Advisory Committee shall be as follows: a. Review input received from the community outreach program; b. Review information provided in technical studies; c. Review Vision and Strategic Directions Report, and make recommendations on it to the Planning Commission and City Council; and d. Review draft General Plan policies, and make recommendations on them to the Planning Commission and City Council. Section 3. The General Plan Advisory Committee shall serve until terminated by action of the City Council. ADOPTED this 10th day of April 2001. ATTEST: • CITY CLERK � r-rk MAYOR r, c x W F O U O A d Q a a w z w 0 0 0 a 0 U �n d b d d O d a • 0 N N 0 a q� G C O U 0 U 0 U LO, • • • N d N C N d E v o 0 0 ° o N C N W Cam! QO G O b O g 0 C! 0 C 0 O y b cd O N b cd O N b y a� b •N C1', U C7 oo o Cal Cal N y N y x y bD N y N VI W N ld d N r m C a c 4 O O _ aNe > o a�i W� wp ern o �x A O L o Q ° Go uai ° c o o, N x_ 0.... „z ° Q'b❑ n q td ° o U U U .D & cd y vi y 4 e N 0 0 N b ': ° C) N. y O O i r z a, v cl N d o CQ 4 U O H i Of N _ o o ° Q t6 •fl N N 0 a q� G C O U 0 U 0 U LO, • • • • • • • STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, LAVONNE M. HARKLESS, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2001 -22 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 10th day of April, 2001, and that the same was so passed and adopted by the following vote, to wit: Ayes: O'Neil, Ridgeway, Glover, Bromberg, Mayor Adams Noes: Heffernan Absent: Proctor Abstain: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 11th day of April, 2001. (Seal) City Clerk Newport Beach, California