HomeMy WebLinkAboutC-3496(C) - Irvine Avenue, 1300 - PSA for Project Management Services for Donna and John Crean Mariners Branch Libraryc -"W
PROFESSIONAL SERVICES AGREEMENT
FOR PROJECT MANAGEMENT SERVICES
FOR DONNA AND JOHN CREAN MARINERS BRANCH LIBRARY
WITH GRIFFIN STRUCTURES, INC.
THIS AGREEMENT, entered into this � day of q rch , 2003, by and
between the City of Newport Beach, a Municipal Corporation (hereinafter referred to
as "City"), and Griffin Structures, Inc., whose address is, 385 Second Street, Laguna
Beach, California, 92651, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business
as it is now being conducted under the statutes of the State of California
and the Charter of City.
B. City is planning to implement project management services for the
"DONNA AND JOHN CREAN MARINERS BRANCH LIBRARY,"
hereinafter referred to as 'Project."
C. City desires to engage Consultant to provide full project management
activities for three phases of the Project upon the terms and conditions
contained in this Agreement.
D. The principal member of Consultant for purpose of Project is Roger
Torriero.
E. City has solicited and received a proposal from Consultant, has reviewed
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the previous experience and evaluated the expertise of Consultant, and
desires to contract with Consultant under the terms and conditions
provided in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 11th day of March, 2003,
and shall terminate on the 30th day of October, 2005, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of
this Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of
this Agreement without prior written approval of City. Consultant's compensation for all
work performed in accordance with this Agreement shall not exceed the total contract
price of One Hundred Ninety-Five Thousand and no1100 Dollars ($195,000.00).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
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3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following
costs incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and/or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
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are not employed by City nor have any contractual relationship with City. Consultant
represents to City that it has or shall obtain all licenses, permits, qualifications and
approvals required of its profession. Consultant further represents that it shall keep in
effect all such licenses, permits and other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of
strikes, lockouts, accidents, acts of God, failure of City to furnish timely information or to
promptly approve or disapprove Consultant's work, delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's
control.
4.3 The term Project Management or Project Manager does not imply that
Consultant is engaged in any aspect of the physical work of project contracting.
Consultant shall not have control over or charge of, and shall not be responsible for
Project's design, Project's contractor (hereinafter referred to as "Contractor'),
construction means, methods, techniques, sequences or procedures, or for any health
or safety precautions and programs in connection the work. These duties are and shall
remain the sole responsibility of the Contractor. Consultant shall not be responsible for
the Contractor's schedules or failure to cant' out the work in accordance with the
contract documents. Consultant shall not have control over or charge of acts or
omissions of City, Design Engineer, Contractor, Subcontractors, or their Agents or
employees, or of any other persons performing portions of the work.
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5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be
deemed to constitute Consultant or any of Consultant's employees or agents to be the
agents or employees of City. Consultant shall have the responsibility for and control
over the details and means of performing the work provided that Consultant is in
compliance with the terms of this Agreement. Anything in this Agreement which may
appear to give City the right to direct Consultant as to the details of the performance of
the services or to exercise a measure of control over Consultant shall mean that
Consultant shall follow the desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable
times during term of Project. Consultant has designated Roger Torriero to be its
Project Manager. Consultant shall not bill any personnel to Project other than those
personnel identified in Exhibit "B ", whether or not considered to be key personnel,
without City's prior written approval by name and specific hourly billing rate. Consultant
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shall not remove or reassign any personnel designated in this Section or assign any
new or replacement person to Project without the prior written consent of City. City's
approval shall not be unreasonably withheld with respect to removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant to completion by October 2005. The
failure by Consultant to strictly adhere to the schedule may result in termination of this
Agreement by City and assessment of damages against Consultant for delay.
Notwithstanding the foregoing, Consultant shall not be responsible for delays which are
due to causes beyond Consultant's reasonable control. However, in the case of any
such delay in the services to be provided for Project, each party hereby agrees to
provide notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition which purportedly causes a delay, but not later than the date upon
which performance is due. The Project Administrator shall review all such requests and
may grant reasonable time extensions for unforeseeable delays which are beyond
Consultant's control.
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8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances by
telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order
to ensure that Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state
and federal law, regulations and permit requirements and be subject to approval of the
Project Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator or his duly authorized
designee informed on a regular basis regarding the status and progress of the work,
activities performed and planned, and any meetings that have been scheduled or are
desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages
of any nature whatsoever, including, but not limited to, bodily injury, death, personal
injury, property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
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services or work conducted or performed pursuant to this Agreement, excepting only
the active negligence or willful misconduct of City, its officers or employees, and shall
include attorneys' fees and all other costs incurred in defending any such claim.
Nothing in this indemnity shall be construed as authorizing, any award of attorneys'
fees in any action on or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must
be filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, it's elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
Insurance policies with original endorsements indemnifying Project. for the
following coverages shall be issued by companies admitted to do business in the State
of California and assigned Best's A- VII or better rating:
A. Workers compensation insurance covering all employees and principals
of Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of
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$1 million combined single limit per occurrence for bodily injury, personal
injury and property damage. If commercial general liability insurance or
other form with a general aggregate is used, either the general aggregate
shall apply separately to this Project, or the general aggregate limit shall
be twice the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million
combined single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount
of one million dollars ($1,000,000.00).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in
its own judgment may be necessary for its proper protection and prosecution of the
work.
Consultant agrees that in the event of loss due to any of the perils for which it
has agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein,
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a waiver of any right of subrogation which any such insurer of said Consultant may
acquire against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Neither party shall assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of both parties. Any attempt
to do so without consent of both parties shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint - venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant,
shall be construed as an assignment of this Agreement. Control means fifty percent
(50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets
of the corporation, partnership orjoint- venture.
The rights and benefits under this Agreement are for the sole and exclusive
benefit of Client and Consultant and it shall not be construed that any third party has
interest in this Agreement.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
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City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this
Agreement by City or persons other than Consultant is waived as against Consultant
and City assumes full responsibility for such changes unless City has given Consultant
prior notice and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
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18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Lois
Thompson shall be considered the Project Administrator and shall have the authority to
act for City under this Agreement. The Project Administrator or his authorized
representative shall represent City in all matters pertaining to the services to be
rendered pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall
be clearly identifiable. Consultant shall allow a representative of City during normal
business hours to examine, audit and make transcripts or copies of such records.
Consultant shall allow inspection of all work, data, documents, proceedings and
activities related to the Agreement for a period of three (3) years from the date of final
payment under this Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not
discontinue work for a period of thirty (30) days from the date of withholding as a result
of such withholding. Consultant shall have an immediate right to appeal to the City
Manager or his designee with respect to such disputed sums. Consultant shall be
entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per
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annum from the date of withholding of any amounts found to have been improperly
withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant,
the additional design, construction and /or a restoration expense shall be borne by
Consultant. Nothing in this paragraph is intended to limit City's rights under any other
sections of this Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for
termination of this Agreement by City. Consultant shall indemnify and
hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
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24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States
mail, postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
Lois Thompson, Administrative Manager
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3311 Fax: (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Roger Torriers
Griffin Structures, Inc.
385 Second Street
Laguna Beach, CA 92651
(949) 497 -9000 Fax: (949) 497 -8883
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
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default in the performance of this Agreement. If such default is not cured within a
period of two (2) days, or if more than two (2) days are reasonably required to cure the
default and the defaulting party fails to give adequate assurance of due performance
within two (2) days after receipt by defaulting party from the other party of written notice
of default, specifying the nature of such default and the steps necessary to cure such
default, the nondefaulting party may terminate the Agreement forthwith by giving to the
defaulting party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to
the effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules
and regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or
a different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
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Agreements of whatsoever kind or nature are merged herein. No verbal Agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and
Consultant.
30. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
submittals provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the day and year first written above.
APPROVED AS TO FORM:
By:
Robin Clawson
Assistant City Attorney
ATTEST:
By:�,
LaVonne Harkless
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporatiorp ,
May6r Steven E
City of Newport
GRIFFIN STRUCTURES I 0 .
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PROPOSAL
To the City of Newport Beach, California
PROGRAM MANAGEMENT SERVICES
for the
John and Donna Crean Mariners Branch Library Project
Irvine Avenue, Mariners Park
Newport Beach, California
Submitted
18 February 2003
GRIFFIN STRUCTURES, INC.
385 Second Street
Laguna Beach, CA 92651
949.497 -9000
Fm
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18 February 2003
Mr. Steven G. Badum
Public Works Director
City of Newport Beach
P.O. Box 1768
Newport Beach, California 92658 -8915
Re Program Management Services
John and Donna Crean Mariners Branch Library Project
Dear Mr. Badum:
Griffin Structures, Inc., is pleased to have this opportunity to respond to the RFQ issued by the
City of Newport Beach for the above referenced project.
We believe our firm is eminently qualified for this work, and that our skills and resources
uniquely distinguish us for this project:
• Understanding of, and ability to manage, the political processes (including the "politics of
personalities ") associated with this project is particularly critical. We have successfully
demonstrated repeatedly on many projects in Orange County, and in Newport Beach, a
special sensitivity to the many vested interests and voices engaged in highly visible projects
of this type.
• We are adept at working with donor -based projects, as demonstrated in my experience as
Chair of the Facilities Committee at the Bower's Museum and Kidseum during its successful
expansion project. We are also serving as Program Manager for the Children's Zoo project in
Santa Ana, another community service facility which was financed largely by the generosity
of John and Donna Crean. Further, I have served as a Little League Commissioner,
PopWarner Football Coach, and Soccer Coach, and fully understand the nuances and
requirements of Youth Sports programs, a background which may prove to be of benefit in
managing the relocation of on -site sports facilities.
• Our Director of Construction, Jim Trammell, lives within walking distance of the project site,
and will be readily available on site (at no added charge to the project) on a daily basis, or
more often as may be required for any particular phase of work.
• We propose to supplement normal communications regarding this project with the periodic
publication of a "Project Update Newsletter" which would provide information to the many
parties of interest regarding project status, progress, and features.
• We normally would expect a base fee of about 3% of the work for projects of this scope,
extent, and engagement, but instead are proposing a fixed base fee based on an estimated
2.5% rate. We make this concession due to our abiding respect for, and interest in,
community service projects in the area.
• We have proposed an independent cost estimator, in addition to our own in -house services,
separate and apart from any cost estimating by the Architect. We believe this small
incremental cost is well worth its investment, given the critical time frame for the project and
the fact that the chosen traditional "design / bid award / build" delivery method does not
produce a "guaranteed" price until the final bid is received. There is, therefore, no time to
"go back to the drawing board" and accordingly the final pre -bid estimate must be very
accurate.
GRIFFIN STRUCTURES, INCORPORATED
385 SECOND STREET, LAGUNA BEACH, CA 92651
(949) 497 -9000 • (949) 497 -8883 fax
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• As an alternate for your consideration (and for small incremental cost) we have also
proposed also the use of "Architectural Peer Review" to verify that plans and construction
documents are consistent and complete, further ensuring that the project as bid will match
the project as intended, which improves the level of expectations, the accuracy of the budget,
and the precision of the project schedule. We would suggest that, prior to engaging in any
Peer Review, Thirtieth Street Architects be enjoined and consulted in the approach.
• We have always served in the capacity of "surrogate staff' in our projects for City
governments, evidenced by a work history and client references going back 22 years.
• We have a proven relationship with the City and its staff representatives, due in part to our
ongoing work with the City in its City Hall renovation /replacement project.
• We also have established a working relationship with the City's Architect for this project,
Thirtieth Street Architects, in a project with the Redevelopment Agency in Santa Ana which
entailed restoration of their historic YMCA building. This project involved the Santa Ana
School District, Santa Ana College,, and the University of California, Irvine, in a complex
relationship between academic and public entities.
The accompanying document presents our methodology and qualifications in greater detail. We
believe that our Team is uniquely experienced in identifying the critical issues and then executing
the work required in this project. Furthermore, as the Principal -in Charge, you have my personal
commitment and promise that we will give full and focused attention to the City of Newport
Beach and its objectives in completing this highly visible project.
Further, per request in the RFP, we affirm that the work identified in the RFP can and will be
performed by Griffin Structures, Inc. We offer no objections, limitation, or qualifications to the
work as identified in, or to the City Standard Contract which is attached to, the RFP.
The proposed project participants are in place to begin work immediately and in accord with the
City's start date as noted in the RFP. We look forward to working with you on this exciting
opportunity.
Thank you.
Best regards,
GRIFFIN STRUCTURES, INC.
R¢ or 'ero
O
GRIFFIN STRUCTURES, INCORPORATED
385 SECOND STREET, LAGUNA BEACH, CA 92651
(949) 497 -9000 • (949) 497 -8883 fax
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PROPOSAL
TO THE CITY OF NEWPORT BEACH, CALIFORNIA
PROGRAM MANAGEMENT SERVICES
forthe
JOHN AND DONNA CREAN MARINERS BRANCH LIBRARY PROJECT
Irvine Avenue, Mariners Park
Newport Beach, California
18 February 2003
Submitted by
GRIFFIN STRUCTURES, INC.
385 Second Street
Laguna Beach, CA 92651
Tel: 949-497-9000 Fax: 949-497-8883
TABLE OF CONTENTS
Page
GENERAL QUALIFICATIONS AND BACKGROUND OF GRIFFIN STRUCTURES
Px0JccTOvEnvev................... ...................... ^.~..~~~~~~~~~....~~~~~ ~ .... . ....... ....................... ~-
APPROACH TO THE WORK PLAN ,~,-~.,.,~.^.~.,~^~.,~^.^.^.,.,.^.^.,.,.,.~.~.^.^.^..,....,...~..^4
WORK TO BE PERFORMED
Our Approach
�
Controlling the Project Schedule ........................ ................ .~~~.~~~~~~~~~~~~~~~~~~..~.~~~~............
4
Controlling the Project Budget ............ ~...~~~.~~ .....................
~~~. ...... .... ~~~~~~~.~ ....... ~~~.~........ 5
Quality Control i Total P Management ^.^.'~^~~....~..........~~~~~~...~........~.5
Execution of, and Approach Tn'dePnojeoYYvdkTusks~.^~~~~~~..~..~..~.~.~~.~..~~~~~.6
Pre-Construction Services . .... .......................... ...... . ..... ~.
... ~. ................... ....... ......................................... ~ ............... 6
Construction Support Services ~.~...~.~~^~...
~~~~~~~...~.~-.....7
ProjectClose Out ........... ...................................... ~~~~~~~~.~~~~~~~~.~.~....~.~~~~~~
........ ....... 8
Experience with Regulatory Agencies and Approach to Grant Requirements ................... .................... ~..8
Special Challenges cx This Project ............. z~~..~~~~. :-'
.. �: ...... ..... ................ .�..-�._.����������������~����
MnOjscTTEAM ............................ . ... ~.~~^-^~. ...... . ...... ~~.~.~.~~.~~~.~~~---^^.^~~~
.............. ... ........ ll
GriffinStructures, Inc ...... .................... ...................... ........ ..... ..................................
.......................... ~ ....... .~.|}
IndependentC Estimating ... .............................................. .... .............
.......... . .... .......... ................... .......... ..|I
SPECIFIC QUALIFICATIONS AND REFERENCE$°°.~.^°^...~.......................~.....~.~..^^. 13
RELEVANT WORK ExpER|EwCE AND REFERENCES ...... _........... ..... ................................................ .. ............. ............... |3
SPECIALQUALIFICATIONS .................................................................................................................................. ........ |6
LibraryGrant Requirements ... ............. ...... .......................... .... ............... ....... .......... .... .... ............ .............. .... |6
Experience with Newport |6
|6
|8
|6
Ability |7
Control nf Quality, BudXec and Schedule ................................................................................................... |7
Availability....... ............... ...... . ............................ .~~.~~ .~..~~._~.~.|7
Insurance Coverage and indemnities ........................................................................................... . ..... ..... ^._|7
APPENDIX - RESUMES
to the City of Newport Beach Table of Contents
GENERAL QUALIFICATIONS AND BACKGROUND OF GRIFFIN STRUCTURES
PROJECT OVERVIEW
The City has requested Program Management services for the City's Manners Branch Library project.
The City has chosen a traditional "Design — Bid — Award — Build" approach to the project, and will
retain its selected Architect, Thirtieth Street Architects, for the project. The Program Manager will
have responsibility for total project coordination of the complete project as a single - point -of- contact.
The project will have City oversight provided through a blue - ribbon Steering Committee, with mem-
bers chosen from City Council, City Administration, Library Board, School Board, and School Dis-
trict Administration.
There are several points which we see as critical to the success of this project. We discuss these is-
sues, and how we are particularly qualified to serve as Program Managers, later in the "Special Quali-
fications section of this Proposal."
GRIFFIN STRUCTURES
Firm Name:
Griffin Structures, Inc., a subsidiary of Griffin Holdings, Inc.
Address:
Griffin Structures, Inc.
385 Second Street
Laguna Beach, CA 92651
Telephone:
949 - 497 -9000
Fax:
949 -497 -8883
Email:
rtorriero@griffrnholdings.net
Availability: The location of the office where the work will be performed is the address noted
above. The staff, who are listed in a later section of the Proposal will be available
to perform the proposed services, during the schedule outlined for this work in the
RFP.
Founded in 1981, Griffin Holdings is a diversified and fully integrated real estate services company
that specializes in three key areas: development, program and construction management, and advisory
services, including planning, needs assessment, programming, financial analysis, and real estate con-
sulting services. The key to the company's success lies in the hands -on involvement of its principals
and their insight into the complexities of the real estate process. This personalized approach has pro-
duced an extensive, award winning portfolio of experience in the following areas:
• Assessing and Planning the Needs of Government Facilities
• Public & Private Sector Program/Project Management & Construction Management
• Commercial and Public Facilities Development
• Retail Development
• Industrial Development
• Residential Development
• Renovative Development
• Historical Redevelopment
• Master Planned Land Developments
• Corporate, Private & Governmental Strategic Real Estate Consulting
Proposal to the City of Newport Beach Page t
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Griffin Structures is not solely a program management firm, but rather a seasoned group of pro-
fessionals with a complete array of experience in all aspects of the planning, design, development,
and construction processes (from entitlements through construction) to provide our clients with com-
prehensive owner representation services or "program management ". We provide our clients with an
"every step of the way" full spectrum of proven program management and project delivery services.
Our principals each have many years of individual experience in the design, development, finance,
and construction industries. Our principals are licensed professionally in the State of California in
both the design fields (Architecture and Civil Engineering) and the construction industry (General
Contractor's licenses), bringing a comprehensive approach to the successful management of the con-
struction process. We have experience with a variety of product types (civic, office, industrial, retail,
parking structures, multi -unit residential) and building types (Type I through Type V) in both the
public and private sectors, and we believe the breadth of our background ultimately benefits you, our
client. We are accustomed to taking risk on behalf of our clients and with this background of acting
as their fiduciary, bring a "hands -on" and direct approach to ensure the successful delivery of the
projects we manage.
Griffin has built three integrated business units to focus on servicing the diversified needs of its cli-
ents. These business units are illustrated as follows:
Many corporations, private individuals and governmental entities do not possess the composite core
competencies to plan, design, and build their facilities. Griffin Structures, Inc., was formed to facili-
tate this process. We provide the full range of professional program management services to this cli-
ent group, focusing especially on the Public Sector.
We are not tied to any particular architectural, consultant, construction firm, or lender of any type.
Our teams are selected on a project -by- project basis, and Griffin assumes the role of single- source ac-
countability. As a result, team members can now focus on bringing their primary and best skills to
bear on a given project.
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Griffin Structures focuses on three primary objectives:
1. Ensuring that our clients acquire facilities that meet their requirements at occupancy and be-
yond.
2. Implementing a structured design and development process to ensure that all stakeholders'
requirements are met. Each operating group will become part of the overall process to assure
that the facilities meet their short, and long -term needs.
3. Meet the owner's aesthetic and facility standards within the established budget and schedule.
Blending all of these talents requires a "hands -on approach" with a single source of responsibility.
Griffin provides our clients with a managed program, budget compliance, and schedule adherence.
Note further that Griffin has a wide experience with both public and private sector development pro-
jects, and we believe we bring the best aspects of each to the other. That is to say, our firm's success
is built upon applying the efficiency and directness of private sector experience in our work to our
public sector clients. Similarly, we are attuned to the..needs for public scrutiny, political sensitivity,
and the complex procedural and contractual requirements of public sector projects.
Over the past 20 years, Griffin has been involved in numerous govemmental projects. In total, Grif-
fin has built in excess of $250 million in public sector facilities throughout the states of California
and Nevada. The scope of these projects range from $1.5 to $100 million.
Proposal to the City of Newport Beach Page 3
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APPROACH TO THE WORK PLAN
WORK TO BE PERFORMED
Our Approach
CJ
Our primary approach is to serve as "surrogate staff to the City" in the execution of this work. We
have maintained this approach in all our work for City Governments, and, in this case, such an ap-
proach is particularly critical. There are many interested parties:
• Various public interests — library patrons, users of City sports facilities, neighbors proximate to
the project site, donors, social activists, and all other vested public interest groups.
• The State Library — as participating investor in the project.
• The School District and its Board — as a major program participant.
• Various City departments with program responsibilities — including the Recreation and Senior
Services Department, and the Library Services Department. Mi P_
• Various City Departments with implementation and regulatory responsibilities — including Public
Works Department, and Building Department. `a _
• City administration — including the City Council and the Office of the City Manager.
We have had significant experience in projects with high political visibility and public interest, and
further have had major experience in presenting project information to vested groups and interested
parties. We expect to serve, to whatever degree the City expects and permits, in public dialogue and
presentations regarding the project, but overall, will provide the administrative disciplines necessary
to move the project forward, on schedule and on budget.
We will operate as a Team member with the City, and also with the other project consultants, in-
cluding the Architect and the Builder. This team approach, coupled with our administrative experi-
ence and responsibility, will provide tight coordination and common focus to the project.
Design, Quality, and Life -Cycle Considerations
There is a balance between design considerations, durability of systems, initial cost, life -time cost,
and constructability. These all mesh with the program requirements and drivers which guide the
choices and determine how the many trade -offs are approached.
During the initial design phase, we will review alternative design approaches with the City and the
Architect, and assess various trade -offs given the project budget and demands for aesthetics, program,
construction constraints (staging, security, safety, access, etc.), and other project parameters. This
design -stage value assessment will lead to discussions with the City regarding life -cycle implications
of the initial (and subsequent) design decisions, and the costs of design features, materials, amenities
and quality. All these trade -offs will be documented and the City will participate in approving the
decisions driven by them.
Controlling the Project Schedule
Day -to -day operating procedures are based on traditional methods of management, communications,
observation, reporting, and overview which are common in the consulting, design and construction
business. We have established protocols for attending to the routine as well as extraordinary issues
which may arise in the course of work, and include the City in the communications regarding all
Proposal to the City of Newport Beach Page 4
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stages of progress. Our references affirm that we can perform complex projects on time. We utilize
CPM scheduling software tools shared by all team members, and maintain diligence with site pres-
ence (scheduled and unscheduled). We participate in regular meetings and daily communications re-
garding all scheduled activities so that any tentative slippage is flagged immediately and actions are
taken to keep the project on track.
Controlling the Project Budget
Our approach provides for establishing and developing project budgets with the Owner and Architect
at the initiation of design, and for identifying cost parameters and guidelines which will assist the Ar-
chitect in initial master planning and in developing schematics concepts. These are refined through
schematic design phases, and we will prepare a Schematic Design (SD) Project Budget at this phase
of work Then, as Design Development (DD) proceeds, we refine the cost estimates through evalua-
tion of alternative systems and materials, confirmation of prevailing market conditions, and other
factors both internal and external to the project participants. The bid -price should be within the DD
budget estimate, and, barring Owner changes in program or scope, and uncontrollable factors (such as
hidden environmental conditions), the final project price will not exceed the established total project
budget figure.
Quality Control in Total Project Management
Quality control begins with the team management, and Griffin has developed, through years of work
with the public and private sectors, a multi- faceted approach to managing, monitoring, and maintain-
ing the highest levels of project quality control. The keys to this approach are team, communications,
diligence, feedback, response, and perhaps most importantly, direct and continued project involve-
ment by our principals.
• Team – quality control requires the right team, each of whose members have demonstrated qual-
ity management practices, exhibit a history of on -time, on- budget, on- program, and well -
referenced projects, and demonstrate a working relationship and attitude that results in higher at-
tention to details and to quality measures. Ultimately, these team members all have their own
quality control procedures governing their components of work, and we assure that these proce-
dures meet our own high standards and measures.
• Communications – it is also essential for the team to communicate clearly and quickly not only
when special issues or questions arise but also in the common course of daily project activities.
We use procedures and mechanisms for communication which document and give clear visibility
to the issues and working components of our projects, and which allow team members to facili-
tate in all parts of the communications stream.
• Diligence – successful quality control requires constant attention to the quality drivers that are
inherent in it. We put quality foremost, and expect all team members to follow suit. By main-
taining an attitude of focus and attention to quality control, the team maintains pressure on high
standards of quality performance.
• Feedback – The communications and diligence, noted above, must lead to a system of feedback
and examination, whereby each issue that arises is appropriately passed to parties who can act on
them rapidly and effectively. Feedback is the return loop of the communication cycle where at-
tention turns to preventing potential problems —and solving them whenever they arise.
• Response – finally, quality control depends on appropriate action and response. The right team,
good communication mechanisms between them, diligence to issues of quality, and rapid, effec-
tive feedback, all lead to a measured, focused, cost - efficient, timely, and effective response to
potential issues relating to quality and project success.
Proposal to the City of Newport Beach Page 5
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Principal Involvement — what sets Griffin apart is that we insist on the involvement of our princi-
pals in the "day -to -day" management of each project. There is no substitute for this dedicated
commitment.
Project construction quality is of foremost importance, and Griffin Structures will ensure that the CM
firm will have established an effective approach to QC management. Essential elements of a success-
ful Quality Control Program include the involvement of the Field Staff and the Subcontractors in the
review processes.
Execution of, and Approach To, the Project Work Tasks
Construction Management entails a number of management and coordinative tasks all geared to
maintaining control over a complex set of processes which are required to deliver the proposed li-
brary on time and on budget. In general, as Project Manager we will advise the City throughout the
Project, including planning, design, and construction. The following list of services, which includes
the services listed in the City's RFP, will be provided at a minimum by us in the course of our pro-
posed scope of work.
If the City wishes to add or amend the work scope, we are willing and ready to discuss this in the
initial project negotiations.
Pre - Construction Services
1. Preliminary Studies: Obtain plans and program materials related to the proposed facility and
verify status to proceed. Obtain any further property investigative studies which may be needed,
such as traffic and parking studies, in order to refine the preliminary design parameters, charac-
teristics, and budgets for the project.
2a. Coordination: Serve as the project coordinator with various City and School District staff. Serve
as the liaison to the Mariners Library Ad Hoc Steering Committee and work with the various
subcommittees.
2b. Finalize Design: Coordinate and oversee the completion of design services through construction
documents, per the agreements between the City and its Architect.
3. Budget: Review the City's Conceptual Project Budget and ensure the Architectural & Design
Team adheres to it throughout design. Revise as required. Provide value engineering recom-
mendations throughout design and recommend appropriate cost reduction opportunities should
that be necessary to meet the budget limits, including, e.g., selection of materials, building sys-
tems, equipment, construction feasibility, availability of materials and labor, schedule accelera-
tion, and any other opportunities for project economies.
4. Constructability Review: Perform constructability reviews of plans and specifications at 50%a
and 100% progress stages.
5. Schedule: Develop the Project Schedule that is consistent with the provisions of the library grant
and revise as required throughout design, including entitlement milestones, design, and construc-
tion.
6. Approvals: Coordinate with all reviewing, permitting, and oversight authorities to obtain plan ap-
proval and permits.
7. Grant Provisions: Adhere to all State Grant requirements and obtain approval for proceeding with
design, bidding, and construction phases as each arises so as to provide for uninterrupted sched-
ules and for occupancy objectives as noted in the Grant. Monitor project performance against the
Proposal to the City of Newport Beach Page 6
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requirements of the Grant, and obtain Grant disbursements as provided. (This item applies to all
phases of work.)
8. Construction Planning and Bidding: Advise the City and the Architect as to the best method for
project bidding. Assist the Architect in preparing the Bid Documents.
a. Recommend division of work in the drawings and specifications to facilitate bidding.
b. Review the drawings and specifications to eliminate areas of conflict and overlapping in
the work to be performed by various contractors, and with a view to minimizing change or-
der requests by the Architect or contractors.
c. Prior to bidding, implement a bidder pre - qualification process.
d. Conduct pre -bid conferences. Coordinate with the City and the Architect in responding to
bidder questions or providing clarification to all bidders.
e. Review and analyze bids. Prepare recommendations to the City regarding acceptance and
award of the contract.
Construction Support Services
1. Project Control: Monitor the work of the contractor(s) and coordinate the work with the activities
and responsibilities of the Architect to complete the project in accordance with the City's budget,
schedule, and quality.
2. Cost Control: Develop and monitor an effective system of project cost control. Revise and refine
the initially approved project construction budget, incorporate approved changes as they occur,
and develop cash flow reports and forecasts. Identify variances between actual and budgeted or
estimated costs. Advise the City and the Architect whenever projected costs exceed budgets or
estimates, and suggest possible ways to reduce these costs.
3. Change Orders: Develop and implement a system for the preparation, review, and timely proc-
essing of change orders, review requests for changes; submit recommendations to the City and
the Architect; and assist in negotiating change orders.
4. Payments to Contractor(s): Develop and implement a procedure for the timely review, process-
ing, and payment of applications by Contractor for progress payments. The City will process and
issue payments.
5. City's Consultants: Assist the City in selecting and retaining professional services of testing labo-
ratories and special consultants and coordinate these services.
6. Conduct weekly job site meetings with contractors to address construction issues, or more often
as necessary.
7. Document Interpretations: Prepare and implement procedures for responding to Requests for In-
formation (RFI's).
8. Shop Drawings and Samples: In collaboration with the Architect, establish and implement proce-
dures for expediting the processing and approval of shop drawings and samples.
9. Reports and Project Site Documents: Record the progress of the project. Submit written progress
reports to the City including information on the contractor's work and the percentage complete.
Proposal to the City of Newport Beach Page 7
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Project Close Out
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Substantial Completion: Determine substantial completion of the work or designated portions
and, in concert with the Architect, prepare a list of incomplete or unsatisfactory items and a
schedule for their correction.
2. Start-up: With the City's maintenance personnel, ensure the confirmation of utilities, operations
systems and equipment for readiness, and assist in their initial start-up and testing by the con-
tractors.
3. Final Completion: Determine final completion and provide written notice to the City and Archi-
tect that the work is ready for final inspection. Secure and transmit to the Architect and the City
all required guarantees, affidavits, releases, bonds, and waivers. Turn over to the City all keys,
manuals, record drawings, etc.
4. Warranty: Collect and deliver to the City any and all required specific written warranties given by
others.
Experience with Regulatory Agencies and Approach to Grant Requirements
There are several agencies which have some degree of control or regulation over this project, includ-
ing the State Library Grant administering agency (California State Library), City Building Depart-
ment, and Public Works Department, as well as other City Agencies with guidelines for the develop-
ment of these facilities (including the Recreation and Senior Serviced Department and the Library
Services Department). We have had extensive experience with all these types of agencies in various
capacities in the course of work with other communities, and are very familiar with those require-
ments which apply to facilities development.
It is important to note also that we are familiar with the procedures related to the State Library Grant
process, due to our experience in assisting another community with its grant application. Our ap-
proach to the special tasks associated with the Grant is discussed below.
Obtaining Funding
The guidelines by which the State Grant funds are awarded and distributed are published, and a
summary of them are included as part of the Request for Proposals to which we are responding.
Ultimately, the City must seek and must receive reimbursements from the State, but we will act as the
City's agent in communicating the requests for reimbursement, and will manage and monitor the dis-
tribution and payment of funds once received and released by the City.
We will review all materials submitted for approval by the State, as they relate to obtaining funding,
and will ascertain that these materials meet the provided requirements for funding. We will further
check with the State, as agents of the City, to determine any further information which the State re-
quires, and will notify the Team Participant who is responsible for preparing it. Note also that, as
part of the proposed services (Construction Support Services, item 4) we further will prepare infor-
mation to the City for its payments.
Specifically, we propose to accomplish the following sub -tasks:
• Prepare packages of information to be submitted by the City to the State for reimbursement, in
accordance with the guidelines issued by the State Grant Division.
Proposal to the City of Newport Beach Page 8
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• Identify, in communications with the State, City, Architect, and others, any further requirements
necessary for obtaining reimbursements.
• As Agent for the City, obtain, or cause to be obtained by the City, reimbursements according to
the guidelines.
Approval to Bid
In a process similar to that discussed above for obtaining reimbursements from the State, we will pre-
pare information as required by the State, for submission to them, which will allow the State to issue
approval to proceed and bid the project. We will also assist the City and Architect in preparing and
compiling all information, drawings, and specifications needed in a final bid package that meets ap-
proval of the State. We will further verify that the process is fully accounted in the project schedule.
Specifically, we propose to accomplish the following sub - tasks:
• Prepare information as necessary for submission to the State in order to obtain State approval to
bid the project.
• Make corrections and otherwise meet with the State as needed to resolve any discrepancies.
• Assist the City in preparation of the final bid package which meets all requirements of the State
and which satisfies the City bid package guidelines.
Special Challenges of This Project
There are three aspects of this project which pose significant challenges:
✓ The complex set of interested parties involved with the project
✓ The constraints imposed by the Grant process .
✓ The proposed project schedule per Grant application ... specifically, the Grant
Application stated that the start of construction is set for 15 September 2003.
We have proposed approaches for dealing with the fast two of these in corresponding sections of our
"Approach to the Work Plan" above. The third point is of concern because it is not fully within our
scope to control (Architect and builder are under contract to the City), and the preliminary project
schedule, as provided in the RFP, is extremely aggressive.
The schedule attached to the RFP provides for Working Drawings to be 90% complete by 15 June,
which is only 3 -1/2 months from award. This schedule was part of the Grant application, and award
of the grant was delayed from the original plan, so it is expected that the project schedule must be
adjusted accordingly.
Nevertheless, as provided in the RFP, the schedule is very aggressive and will require special man-
agement attention, if the schedule adjustments are to be minimized. A major source of pressure on
the schedule is the need for public scrutiny, meetings, and presentations, presumably with input and
adjustments to the design per public comment, and the allowances for various reviews by all the par-
ties at interest. Moreover, the State requires a number of reviews (up to four of them) which may re-
quire at a minimum of 2 weeks each, given our observation of the Grant process to date, which will
add at least two months to the total schedule overhead, and possibly up to double this.
Proposal to the City of Newport Beach
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Our approach to schedule management involves three components:
• First, we will maintain control of the project and so keep tight management practices in place.
This addresses the technical side of schedule control.
• Second, we will maintain resources ready to participate in presentations and to receive, digest,
and react to input from the various interests. We also propose to provide updates and project
' information in a "Project Update Newsletter" format, if acceptable to the City. This manages
schedule control in terms of expectation management and out -bound communications.
• Third, we will maintain very controlled inward - facing communications with the City, the Team,
and the Steering Committee. This will manage the internal expectations and key milestone com-
mitments required.
Proposal to the City of Newport Beach Page 10
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PROJECT TEAM
We propose the team outlined in the following chart. The staff, who are listed here will be available
to perform the proposed services, during the schedule outlined for this work in the RFP.
City of Newport Beach
Llnda Katsouleas
Library Director
Marie Knight
Recreation and Senior Services
Public Works Dept.
Steven Badum
Director
Lois Thompson
Administrative Manager
Subcontractors
Griffin Structures, Inc.
The team is headed by Griffin Structures, Inc., which, as described below, has considerable experi-
ence in overall project management, construction management, and complex project coordination.
Roger Torriero, as CEO of Griffin, will be the overall Principal -in- Charge for the project, and will act
as the primary single - point -of- contact. As shown, Griffin will have a coordinating relationship with
Thirtieth Street Architects and with the City's contractor(s)
Detailed resumes of the proposed team members appear in an Appendix to this document. The roles
and special skills of the proposed team members from Griffin Structures, Inc., are as follows:
Proposal to the City of Newport Beach
Griffin Structures, Inc'
Griffin Structures, Inc.
Griffin Structures, Inc.
Robert Hall
Roger Torrlero
Kelly Murdock
communiratbrre
Principal in Charge
Administration
Jody Schaefer
Gruen Structures, Inc. I
Accounting
Jim Trammell. PE
Construction Manager
I
I
I
- - — — — — — — — — — J
I
L.______ — — — — ---
General Contractor
Thirtieth Street
MI, Architects
Iskadepe Assoc.
.
Independent
I
��
Cost Estimator
Subcontractors
Griffin Structures, Inc.
The team is headed by Griffin Structures, Inc., which, as described below, has considerable experi-
ence in overall project management, construction management, and complex project coordination.
Roger Torriero, as CEO of Griffin, will be the overall Principal -in- Charge for the project, and will act
as the primary single - point -of- contact. As shown, Griffin will have a coordinating relationship with
Thirtieth Street Architects and with the City's contractor(s)
Detailed resumes of the proposed team members appear in an Appendix to this document. The roles
and special skills of the proposed team members from Griffin Structures, Inc., are as follows:
Proposal to the City of Newport Beach
Name
r]
Role
Roger Torriero
Principal in Charge:
Griffin Structures, Inc.
Single- paint -of- contact for
this project
Jim Trammell, RE
Construction Manager.
Griffin Structures, Inc.
Primary day -to -day re-
sponsibility for this pro-
ject
Kelly Murdock
Administration:
Griffin Structures, Inc.
Administrative manage-
ment for the project
Jody Schaefer
Accounting:
Griffin Structures, Inc.
Billing, project accounting,
and fiscal oversight
Independent Cost Estimating
J
Comment
As Chairman of Gruen, licensed architect. and successful de-
veloper, Mr. Torriero is well experienced and capable of sup-
plying Principal leadership and overall management for this
project.
With 19 years experience in Construction Management, Pro-
ject Management, cost and schedule development, Mr. Tram-
mell has eminent qualifications to provide Construction Man-
agement services as outlined in the RFP.
Ms. Murdock has over 10 years experience assisting in various
project roles, successfully managing the overall process of
planning, design, financing, and construction through final
project delivery/occupancy.
Ms. Schaefer has over 19 years of experience in the construc-
tion industry having held a variety of positions for developers
and general contractors.
We understand the importance of having independent cost estimating available in this project, and
have selected Iskander Associates for this role Iskander Associates, Inc., is an association of profes-
sionals in the field of construction cost consulting and construction scheduling services, based in the
City of Orange, California. Their expertise covers a vast array of projects, including private, civic,
and military. Since they are not in competition with the designers and contractors, they augment the
services of the designers and, therefore, are able to maintain the integrity of the projects.
They maintain full and current information regarding current costs of materials and labor based on
the professional experience of the estimators. This knowledge has been the result of many years of
experience and active participation in the construction and renovation of many structures both do-
mestic and overseas, and backed with construction related education and engineering degrees. The
principals have been involved in the cost management, cost control and construction scheduling on
numerous projects in the City of Orange, throughout the State of California, in other states in the
U.S., and overseas. See resumes attached in an Appendix to this document.
Architectural Peer Review
If the City elects, as an alternative at a small added fee, Griffin Structures, Inc. will obtain a firm to
perform Architectural Peer Review, with the focus on review of plans for completeness, clear refer-
ences, and coordination between consultants. The AIA provides for guidelines by which Architectural
Reviews are conducted. The value of a Peer Review process is that it further acts as a double check
for the Architect, and assists in catching any discrepancies that could otherwise add to schedule de-
lays or to budget overages.
Proposal to the City of Newport Beach Page 12
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SPECIFIC QUALIFICATIONS AND REFERENCES
RELEVANT WORK EXPERIENCE AND REFERENCES
The following is a brief selection of relevant project profiles as requested, with reference names and
contact information.
City Hall Needs Assessment, Newport Beach, California
For the initial phase of work by the City to study the
feasibility and development of renovated or replaced
Civic Center buildings, Griffin Structures, Inc.
conducted a three part analysis of City Hall needs.
The project included (a) an evaluation of current
space utilization, and comparison of space allocations
to various national or local benchmarks,. (b) an
evaluation of the existing City Hall structure for code
compliance and general conditions, and (c) a
determination of space requirements for operations
housed. in City Hall, including parking needs.
This was followed by an evaluation of five
alternatives for providing replacement and renovated
facilities, with site muster plans, cost estimates,. and
delivery Methods. The City is currently evaluating these alternatives.
assessment project is Mr. Hull.
Mr. Stephen Badum, Director
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, California 92658
949 - 644 -3311
Delhi Community Center, Santa Ana, California
The primary Griffin contact on the needs
This project was recently given the Southern California Chapter of the American Public Works Association
"2002 Project of the Year Award."
This $6.5 .million project was completed in the Spring of 2002.
Griffin was responsible for crafting an agreement and working
relationship between two departments in the City of Santa Ana
and the Delhi. Community Association, a private non - profit
corporation of citizens interested in specific program and facility
elements. Griffin was retained after the three entities were unable
to resolve their differences over a twenty -year period. Within 1.8
months Griffin had not only brought the group together, but
coordinated the design, financing and development of this project.
We provided "[urn-key" development management services:.
The project involved extensive site master planning and facilities
needs determination. Part of the challenge was an imposed
reduction of budget without corresponding reduction in total space and functional areas. We accomplished this
through a range of carefully scrutinized adjustments and compromises: tight control over design and
Proposal to the City of Newport Beach Page 13
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.construction, value engineering, and application of project management expertise. Primary Griffin contact . on
this project was Mr. Torriero. v
For the City of Santa Ana:
Mr. James Ross
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92707
714- 647 -5654
Watsonville Civic Plaza, Watsonville, California
This project is in the pre - construction phase
of development. It consists of a four - story
downtown government complex of 1.65,000
Dross sq. ft. with 55,000 gsf City Library
on the first and second floors, County
Criminal and Civil Courts on the third
Floor, and City Hall on the fourth floor of
the building. In addition, the project
includes an adjacent 500 stall parking
structure with access from various levels to
corresponding functions within the
building.
For the Delhi Community Association:
Ms. Irene Martinez
Executive Director, Delhi Community Assoc.
clo Delhi Community Center
542 E. Central Avenue
Santa Ana, CA 92707
714 -549 -1317
The architect for this project is under contract to Griffin, and is in the course of Schematic Design at the present
time. This facility (budget of $42,000,000) will be financed by a combination of EDA grants, City general
funds, County Court capital allocation of fee revenue, and Redevelopment Bonds.
Primary Griffin contacts for this project are Mr. Torriero and Mr. Trammell.
Ms. Jan Davison
Housing and Economic Development Director
Redevelopment Agency
City of Watsonville
250 Main Street
Watsonville, CA 95076
831 -763 -4130
Development Services Center, Santa Ana, California
This project consists of the development of a new,
four -story 72,000 square foot facility housing the
Public Works, and Planning and Building Agencies.
Griffin provided overall project management services,
and held the contracts for design and construction
management. We were responsible for quality control,
including design bidability. This project was delivered
10 the City on a turnkey, program management "at
risk" basis, with a,guaranteed maximum price of $11.7
million. Primary Griffin contact for this project is Mr.
Torriero.
Proposal to the City of Newport Beach Page 14
0
Ms. Cynthia Nelson
Deputy City Manager
Development Services
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92707
714- 667 -2705
Project: Hesperia City Hall and Library, Hesperia, California
L
This project includes de-
velopment of a new 211,000
gsf library which will
become an integral part of
the Hesperia Civic Center.
Concurrently, we are also
planning, designing, and
providing: management ser-
- vices -For the- development
of a new City Hall. These buildings, and a planned civic plaza, provide major components in a 27 acre master
plan. The project designer is under contract to Griffin, and will be participating in the design of the City Hall .
and master plan area.
Primary Griffin contact for this project is Mir. Torriero.
Mr. Robb Quincy, City Manager
Mr. Steven Lantsberger, Economic Development Director
City of Hesperia City Hall
15776 Main Street
Hesperia, CA, 92345
760- 947 -1906
Santa Ana Zoo Rehabilitation
As with the proposed Mariners Library, the Santa Ana Children's Zoo shares a common, significant
donor in John and Donna Crean.
This $2.8 million project is currently under construction, with completion scheduled in December 2003. Griffin
is the Program Manager of the project, responsible for the design and construction of this expansion of the
existing Children's Zoo in Santa Ana. The project includes- a "new centerpiece" consisting of a barn which is to
include various animal exhibits and classroom space. The work entailed a redesign of the project while
maintaining the overall program requirements, due to restrictions in project funding. This project is financed by
a combination of public funds and private donations.
Primary Griffin contact . for this project. is Mr. Trammell.
Mr. James Ross
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92707
714- 647 -5654
Proposal to the City of Newport Beach Page 1.5
SPECIAL QUALIFICATIONS
0
The RFP asks for descriptions of special skills and capabilities which are required in this project, and
the special qualifications we meet in this regard. Some of these qualifications have been discussed in
foregoing sections of this Proposal, but in the interest of clarity and ease of evaluation, we repeat
these points, where appropriate, in an abbreviated format.
Library Grant Requirements
Griffin Structures, Inc. is familiar with the requirements of the Grant process, and has proposed spe-
cific procedures and tasks by which the Grant - related activities will be executed.
Experience with Newport
We have had important experience with the City of Newport, in the determination of requirements for
new City Hall facilities, site master planning for this projeM and ongoing activities which will pro-
vide the delivery of these facilities. We have understanding of the political and operational policies
and practices in the City, and have familiarity with the various personalities and individuals involved
in this Library project.
Experience with Thirtieth Street Architects
Griffin Structures has a working relationship with the City's Architect for this project, Thirtieth Street
Architects, which was established in a project for the Redevelopment Agency in Santa Ana. This
project entailed restoration of their historic YMCA building, and involved the Santa Ana School Dis-
trict, Santa Ana College, and the University of California, Irvine, in a plan to convert the use of the
old building into a learning center for digital arts and technology. Although this project did not
move to completion, due to operational issues between the academic parties, Griffin Structures and
Thirtieth Street Architects completed schematic design and produced detailed total project cost esti-
mates, and developed a close, professional working relationship.
Experience in Projects with Donor Components
Griffin Structures, Inc., is adept at working with donor -based projects. Further, Roger Torriero, the
principal -in- charge for this project, has personally demonstrated his experience with Donor -based
projects as Chair of the Facilities Committee at the Bower's Museum and Kidseum during its suc-
cessful expansion project. Griffin Structures is currently performing Program Management services
for two Community Centers —one in Laguna Beach and one in Rancho Santa Margarita —which
contain major donor -based components. In addition, Griffin is also serving as Program Manager for
the Children's Zoo project in Santa Ana, another community service facility which was financed
largely by the generosity of John and Donna Crean.
Experience in Projects with Complex Functional Relationships
Griffin Structures takes considerable pride in working with projects which have complex require-
ments, including mixtures of interested, vested parties with complex project involvements, projects
with complex schedules, and projects with complex budget limitations and constraints.
Our project with the City of Santa Ana in which we delivered the Delhi Community Center is a case
in point. Griffin was responsible for crafting an agreement and working relationship between two de-
partments in the City of Santa Ana and the Delhi Community Association, a private non -profit corpo-
ration of citizens interested in specific program and facility elements. Griffin was retained after the
Proposal to the City of Newport Beach Page 16
0 9
three entities were unable to resolve their differences over a twenty -year period. Within 18 months
Griffin had not only brought the group together, but coordinated the design, financing and develop-
ment of this project.
Ability to Manage Projects with High Political Visibility
Griffin Structures has a long history of working with City and other government entities. By their
nature, these projects involve significant sums of money, varied public interests, and the political
visibility of the community. In fact, Griffin often is engaged by its clients in projects of high political
and public visibility, primarily because these clients know that their risk is reduced and the probabil-
ity of a successful project is maximized.
We bring management experience and methodologies to bear which confidently address issues of
complexity and sensitivity. We listen to the many voices with an interest in the project and take these
interests to heart. By understanding the motivations, relationships, and practical opportunities of the
project, we can professionally, logically, and clearly address the issues which arise.
Control of Quality, Budget, and Schedule
This strength of Griffin' Structures has been discus's'ed above with our General Qualifications.
Briefly, we have in place a proven Quality Control methodology, and specific approaches to budget
and schedule control.
Availability
The key project personnel named in this Proposal are available to work on this project in the time -
frames identified by the City in its RFP. We affirm that current and projected workloads of the key
project team personnel do not impinge upon their availability to commit fully to this project as pro-
posed, nor upon our ability to meet the required Project Schedule. The team members have allowed
for the effects of winning this project award, and are prepared to commit the collective re- sources to
assuring the City of Newport Beach receives the level of effort we have proposed.
Key personnel assigned to the project will not be reassigned without the prior written approval of the
City. Our commitment of key staff remains firm, subject only to unavoidable personal circumstances
affecting the key staff members.
Insurance Coverage and indemnities
We have read, and are familiar with, the insurance and indemnity requirements in the Standard Con-
tract for Professional Services in Newport Beach. We have met these requirements in previous work
contracted with the City, and will be able to meet the requirements for this project as proposed.
Agreement with the Terms of the Standard Contract
We have read, and are familiar with, the Standard Contract for Professional Services in Newport
Beach. We have met these requirements in previous work contracted with the City, and have no ob-
jections to these terms.
Proposal to the City of Newport Beach Page 17
0 0
i
APPENDIX — RESUMES
Attached are individual team resumes in a more descriptive and com-
plete format than is provided in the main body of the Proposal.
i_.....__ __...... ....... .._...
Proposal to the City of Newport Beach Appendix 1 —Page 1
0 0
ROGER N. TORRIERO
CEO
Griffin Structures, Inc.
Following his completion of the Architecture program at Syracuse University (B. Arch.) and the Urban
Planning Program at the Accadeamia di Belli Arti a Firenze, Italy (M. Arch.), Mr. Torriero first joined
the family construction business in Pennsylvania. Subsequently, upon relocating to California in
1978, he was employed by Pacific Mutual Life Insurance Company as its Director of Realty
Development. During his tenure, he was directly responsible for over $400 million in realty
development and construction.
In 1981, Mr. Torriero formed Griffin Realty Corporation, which has developed a number of significant
and successful commercial real estate projects throughout California and Nevada. He subsequently
formed Griffin Advisors, Inc., and Griffin Structures, Inc., which along with Griffin Realty Corporation
were integrated into the Griffin Holdings organization.
Mr. Torriero s extensive, successful involvement in virtually all aspects of real estate development,
finance and construction provides Griffin Holdings with a special expertise in both the
conceptualization and the realization of complex and challenging projects. He is considered expert in
forward planning, finance, entitlements, public/private ventures, project delivery methodologies, and
community-based participatory- planning;_.._ all critical to success m today s complex political and
economic environments. He is a registered architect and licensed contractor (California License No.
B- 741635).
Mr. Torriero is a member of the Urban Land Institute and its Public /Private Sector Development
Council and the National Association of Industrial and Office Parks. He is also a member of the
Associated General Contractors of America, the Construction Management Association of America,
the Design -Build Institute, and the Society for Military History. Mr. Torriero s public service has
included serving on the Board of Governors of the Bowers Museum of Cultural Art in Orange County,
California, as the Chair of its Facilities Committee during its $12 million expansion and renovation.
Proposal to the City of Newport Beach Appendix 1 — Page 2
• •
JIM TRAMMELL
Director of Construction
Griffin Structures, Inc.
Prior to joining Griffin Structures, Mr. Trammell founded a professional services company providing
construction management services to private sector clients. With an extensive professional design
and construction management background, he understands the balance that exists between quality
planning /design and a project s cost and financial feasibility.
Mr. Trammell s 19 years of commercial construction and development experience include 12 years
of commercial general contracting /construction management for ENR Top 200 General Contractors
(including Southern California Regional Manager for Howard S. Wright Construction Co., Project
Executive for Charles Pankow Builders and Project Engineer for C.L. Peck Contractor), 4 years of
experience in commercial development management and 2 years of construction management for
University of California at Irvine. His cumulative project resume includes the completion of over 2
million s.f. of a variety of office, industrial, automotive, retail, hospitality, dormitory and apartment
projects and preconstruction services for an additional 1.4 million s.f. Mr. Trammell has enjoyed
successful working relationships for a variety of clients including Boeing, Sterling Software,
AutoNation USA, AMC Theaters, U.C. Irvine, Southern California Edison, Cousins MarketCenters,
Hopkins Real Estate Group, Staubach Company, Commonwealth Partners and multiple
governmental sectorclients:--- -
Mr. Trammell earned a B.S. in Civil Engineering from the University of California, Irvine and holds a
California Professional Engineering license in Civil Engineering and a California General Contractor
license (61). Professional affiliations include past Chapter President of the American Concrete
Institute (ACI), 1996, and active member of ICSC, 1997 - present.
Proposal to the City of Newport Beach Appendix 1 —Page 3
0 0
ROBERT D. HALL
Vice President
Griffin Structures, Inc.
Mr. Hall brings to Griffin Structures, extensive background in pre - architectural programming, facilities
planning, needs assessment, operational modeling, functional analysis and interpretation, and
projection of operations and facility requirements. He has expertise in business technologies,
communications and data reengineering effects on operations, and requirements in the knowledge -
based company. He has special interest in strategic development and strategy implementation.
During his twenty years in the fields of organizational analysis and pre - architectural planning, Mr. Hall
completed some seventy-five government or institutional projects and is experienced in the full -range
of specialized facilities such as public works, law enforcement, fire, justice, general office, senior
centers, community centers, warehouse and materials handling facilities, records centers, libraries,
medical and educational facilities. In these areas, in addition to developing needs assessments and
traditional pre - architectural programs, he has evaluated organization and management systems,
developed long -range projections of operations and facility needs, developed operational plans,
evaluated service options, and developed and evaluated large -scale site master plans. Mr. Hall also
has had experience participating in many other phases of services related to program
implementation, including space planning, evaluation of architectural plans and specifications for
program effectiveness and compliance,- monitoring construction and-interfacing with-owners-and/or
tenants, providing post -move services and close -out, and assessment of ADA compliance.
Representative work in these areas has included:
• Needs Assessments and Architectural Programming: City of Burbank General Government,
City of Burbank Police and Fire Departments, City of Oceanside Police Department, City of
Oceanside Records Management, City of Ontario Police Department, City of Orange Civic
Center, City of Upland City Hall, City of Beverly Hills Civic Center, Laguna Beach Senior
Center, University of California (Los Angeles) (various projects).
• Site Analysis and Master Plans: Southern California Gas Company, City of Burbank General
Government, University of California (Los Angeles), City of Ontario Police Department,
Johnson County (KS) Courthouse and Administration, State of Kentucky Government Master
Plan.
• Operations Analysis, such as One -Stop Shop: City of Burbank General Government, City of
Oceanside Records Management Facility, City of Ontario Police Department, Pasadena
Federal Credit Union, Telephone Employees Credit Union, State of Massachussetts Court
System Evaluation.
Mr. Hall's experience includes recent involvement in business support technologies, computer
systems, and the revolution in knowledge- driven business operations in Fortune 500 companies in
the U.S. and in selected industries world -wide. He has built an expertise in understanding how users
of information restructure themselves to make use of the expanded power of their systems,
resources, and support technologies. Facilities functionality is crucial to the effective implementation
of re- engineering around better through -put, improved information systems, more focused customer
awareness, or higher value operations. To this end, Mr. Hall has become a leader in understanding
the linkages between smart facilities planning and the right- sizing movement in today's business
environment.
Proposal to the City of Newport Beach Appendix 1 — Page 4
KELLY MURDOCK
Project Manager
Griffin Structures, Inc.
Ms. Murdock joined Griffin Structures in 1991 as Controller for the real estate development,
acquisition and construction services for the corporation. For the past several years, she has
assisted in each project successfully managing the overall process of entitlements, planning, design,
financing, construction through final project delivery/occupancy. She has participated in the following
projects:
• Petersen Publishing Company: $25 million, 200,000 gsf comprehensive retrofit of an existing
20 story office building in Los Angeles, California.
• Crossroads Corporate Centre: A $12 million, 62,000 gsf office building located in Irvine,
California.
• Galleria Corporate Centre, Green Valley, Nevada: a 15 acre site consisting of 5,000 -8,000
medical /office buildings (build to suit/pad sale).
• Cornerstone, Henderson, Nevada: a two -year entitlement effort has resulted in a master plan
for 225 acres of office, industrial and retail development. The $250 million project in now
under construction.
.... - -..__ -- ._..._..._... _._.
• Family Law Court, Riverside, California: a $20 million mixed -use development consisting of
the Family Law Court, an office building, parking structure, ancillary retail and public plazas
and related amenities.
Ms. Murdock is member of CREW (Women in Commecial Real Estate), Las Vegas Chamber of
Commerce, NAIOP s Orange County and Las Vegas Chapters. She completed the Commercial
Real Estate Studies at the University of Nevada as well as several real estate courses at the Urban
Land Institute. She studied business at Washington State University and accounting at Everitt
Business School in Everett, Washington.
Proposal to the City of Newport Beach Appendix 1 —Page 5
0
JODY SCHAEFER
Controller
Griffin Structures, Inc.
Ms. Schaefer has over 19 years of experience in the construction industry having held a variety of
positions for developers and general contractors. Prior to joining Griffin Structures 4 years ago as job
cost accountant, she held a variety of positions, including full- charge bookkeeper and project
manager for a commercial construction compancy specializing in tenant improvements.
She has most recently been involved as Controller for the following recently projects; $12 million
Development Services Center for the City of Santa Ana, the $6.5 million Delhi Community Center for
the City of Santa Ana, and is currently working an a $6 million program consisting of 40 parks and
playground renovation projects for the City of Santa Ana.
Proposal to the City of Newport Beach Appendix 1 —Page 6
0 0
ISKANDER ASSOCIATES, INC.
Construction Cost 8 Schedule Control
COMPANY PROFILE
Iskander Associates, Inc., is an association of professionals in the field of construction cost consulting
and construction scheduling services. Their expertise covers vast array of projects, including private,
civic and military. Since they are not in competition with the designers and contractors, they augment
the services of the designers and therefore, are able to maintain the integrity of the projects.
The services offered by the Associates provide a base from which an owner may co- ordinate and
administer the construction of his project in a reasonable and cost effective manner, with reliance
upon the construction budget established as a blend of current costs of materials and labor based on
the professional experience of the estimators. This knowledge has been the result of many years of
experience and active participation in the construction and renovation of many structures both
domestic and overseas, backed with construction related education and engineering degrees.
The principals have been involved in the cost management, cost control and construction scheduling
on numerous projects in the entire state of California, as well as other states in the country and
overseas. Iskander Associates, Inc. clients, include major local Architectural firms, City Public Works
Departments, County Building Departments, Developers, Public Transportation Departments,
Universities, Facility Planning Departments, Hospital. Planning Departments, and, the Department of
Defense various Engineering Departments.
EXPERIENCE LIST
(selected facilities)
City Halls and Civic Centers:
•
Coburn Art School, Los Angeles
• Development Services Center, City of Santa
•
Conference Center, MGM Grand
Ana
Development, Las Vegas, Nevada
• City of Santa Ana City Hall Remodel
•
Convention Center Expansion, Anaheim,
• Thousand Oaks Civic Center
California
• Claremont City Hall
•
Convention Center Expansion, San Diego,
• Stockton City Hall
Califomia
• Los Angeles City Hall
•
Disney Concert Hall, Los Angeles, California
•
•
Dorothy Chandler Pavilion, Los Angeles
Community, Library, Related Cultural Facilities:
Music Center
•
Moore Theater, Orange Coast College, Costa
• Ambassador Theater, Pasadena
Mesa, CA
• Beverly Hills Unified School District
.
Orange Coast College, Arts and Learning
• Canoga Park Branch Library
Resource Center
• Chatsworth Branch Library
•
Riverside County Southwest Justice Center
• City of Burbank, Burbank Library
.
South West Museum, Los Angeles, CA
• City of Hemet, Hemet Public Library
.
University of California, Los Angeles, Powell
• City of Inglewood, Inglewood Library Retrofit
Library
• City of Los Angeles, Los Angeles Public
.
University of California, Los Angeles,
Library
Shoenberg Hall
• City of Manhattan Beach, Manhattan Height
•
University of California, San Diego, Visual
Library
Arts Faculty
• City of Santa Ana, Delhi Community Center
•
Ventura High School Library, Ventura,
California
Proposal to the City of Newport Beach Appendix 1 — Page 7
0 0
ISKANDER A.R. ABDULLA
Principal
Iskander Associates, Inc.
Mr. Abdulla established Iskander Associates, Inc., in April of 1988. The firm specializes in providing
Construction Cost Estimating, Value Engineering, Quantity Surveying and Construction Scheduling
Services to Owners, Architects and Engineers. Mr. Abdulla has over 25 years experience in these
fields.
Mr. Abdulla has more than thirty years of experience in the administration and execution of cost
consulting and engineering services on a wide range of projects, both domestic and overseas, In
addition to his experience in estimating, quantity surveying and project management, Mr. Abdulla has
participated in numerous value engineering, cost estimating and cost management projects.
Education: Bachelors of Science, Civil Engineering
Chicago Technical College, 1975
Professional Affiliation: American Association of Cost Engineer.
MR. IRWIN WISHNY
Senior CosVSchedule controller
Iskander Associates, Inc.
Mr. Wishny has been with Iskander Associates Inc., since 1989. Prior to joining [At, Mr. Wishny
worked as senior project manager and chief estimatorwith Chanen, Obiyashi and Tishman. Mr.
Wishny has more than 35 yearsexperience in the construction field.
Mr. Wishny is a licensed Civil Engineer and possesses a contractor's license
MR. ARCHIE AQUINO
Cost Consultant
Iskander Associates, Inc.
Mr. Aquino has been with Iskander Associates, Inc., since 1999. Prior to joining IAI, Mr. Aquino
worked with major Engineering fines in the constructionindustry. Since joining Iskander Associates
Inc.
Mr. Aquino holds BS in Civil Engineering and has over 15 year experience in this field
Proposal to the City of Newport Beach Appendix 2— Page 8
0 0
FEE PROPOSAL
To the City of Newport Beach, California
PROGRAM MANAGEMENT SERVICES
forthe
JOHN AND DONNA CREAN MARINERS BRANCH LIBRARY PROJECT
Irvine Avenue, Mariners Park
Newport Beach, CA
Revised
26 February 2003
Submitted by
GRIFFIN STRUCTURES, INC.
385 Second Street
Laguna Beach, CA 92651
Tel: 949-497 -9000 Fax: 949-497-8883
0 0
Fee Proposal
Revised for Added Scope
GRIFFIN STRUCTURES, INC., AS PROGRAM MANAGER
Library Expansion and Renovation
City of Newport Beach, California
This fee is based on any and all reasonable costs necessary to provide the scope of services described
in our Proposal. The Fee is based upon an overall construction budget of approximately $5,100,000 as
taken from Library Grant application documents as submitted by the City of Newport Beach to the
State of California, plus an estimated $400,000 of work related to (a) relocation of tennis courts, (b)
relocation of ball fields, (c) review & coordination of possible reuse of the old Mariners Library, and
(d) coordination of work related to a new sewer connection for School District use.
We are prepared to negotiate specifics with the City should it wish to modify the organization of the
project, scope, schedule, or other aspects of work.
In particular, we propose a project structured as follows:
• This work is directly for services as outlined in the RFP and summarized in our Proposal.
• The Architect and General Contractor will be under contract directly to the City.
• All special reports, surveys, testing, engineering studies, and related work are excluded.
• Program Management direct fee includes staff, overhead, and profit.
For this work, Griffin Structures, Inc. proposes a total Fixed Professional Services Fee of $180,000
(One Hundred Eighty Thousand Dollars) plus not -to- exceed expenses estimated at $15,000
(Fifteen Thousand Dollars). The total cost is $195,000 (One Hundred Ninety -Five Thousand
Dollars).
This includes direct fees (Griffin Structures, Inc. and our Independent Cost Estimator), and an
estimated, not -to- exceed allowance for reimbursable expenses, to be billed as actual costs up to the
allowance. The fee also includes costs for Griffin to engage an Independent Peer Review firm to
review construction documents.
The fee is divided by phase approximately as follows, with expenses additionally billed monthly, as
incurred:
Pre- construction Phase (through Bidding) ......... ...............................
$77,000
Construction Phase .............................................. ...............................
$95,000
Project Close - Out .................................................. ...............................
$8,000
Total Direct Fee .......................... ............................... .......................$180,000
Estimated Reimbursable Expenses (allowance) ........ ........................
$15,000
Total Cost with Reimbursable Expenses .......... ...............................
$195,000
Griffin Structures, Inc. Fee Proposal —Page 1
a
FEE COMPUTATION WORKSHEET Page 1
---7-T
CLIENT:
PROJECT
Date Pro . . d.: ... .... ..... . ..
T
H., Hrs.
RTI T
�
Hrs.
RH
Hrs.
W
201
D
330
IIISS
$115
$115
Race D
$80
Rate
Lump
ToW
s.
S
Hn,. Btmsed
T
Total T
Caetfa,C
RT
, .
T
Cost far
RH
Cotfr
KM
7
T &aUmpb. antl Notes
ati
2
3_
4.
5
1. PROJECT
I
PRECONSTRUCTION
General.Tas.� . ... ... .. ... .
I!PW
Peer Review
BY, 19D
0* 3
0 0
40
0.
0
26
0
0
330j
12.400
21.850
$4.600
- --- — ----------- -
$40,450
$5,000 $5,000
- ----------
General Reirnbursables sl $ISCDO
..... ..... ........ ..
- -- ----------- - . . ....... ........
Mmimimd. Mk.p R;t;--Z h1b murk, plied far this prject . ..... .. ........
..... .... ...
46 Rek hk $15.000 ---------
cEx,
47
... ... ... ...... .....
401 GRAND TOTALS . .....
4' Recap. Fees . . ........ ..... . ...... .. .. ..... . ........
Tatal Item 1: 're-Cones 80 190 Q 20 — 330 $12�0 $ZIA50 $4.6 0 $1.600 $25,000 $65,41 36.4%
$11,39 — imbursaWs are presented by
51 Total Fee and m
In.. 2'. IN — a — 98 $1,55 $9.200 63%
S2 0 051)
IS
.... ............ ..... . . I k
TOW lam, 3: commactica - - 81) 600 30 60 so 051) $12,40 56?.000 $3.451. !n $5,60 $95,25 52.9% Uisk, staff, and category as our estimation
, , . . ------- — of how drae and wources will most likely
-q: imaiiw- m- 4: Closeout._ ........ 8 4) — a Fo' 76 $1,240 $4&1 $640 $7,680 4.4% be allocated. We reserve the right,
S4 Total lumn 5: Other Tim theretore. to reallocate bath hours and
8 —e 10 $104,6501 $8,0501 $7,660 Ill",9TO 1000% expenses as we detennne is needed Ior
d. Tc!",.Faer. El 7 $7 to "" 9"
'o
. the beneM at the pro)W within the
571 Total.Reiminureallefi.ptaures. $15000
.. gua ranteed lixed fee end within the noMo-
S9IGMND
exceed "I naimbursables.
0
194,970
IML f KES � EXPENSES
0
0,
- I ........ ....
ITatailternIzPre�Construction
80
1901
Q1
201
D
330
$11411)
$21,850
$4,600
Mx)
$25.
$65ASO
36.4%
. ..........
7
- ----------
9 2. liUDDING
r
la
fG..
$1,550
....
$9.201)
.. . .
-- ----
.............
$640
..
H
--10.-
Other
0
0
0
12
Odar
0—
0
0
�$I
13
�W loaml-, EL
let d�L..�&
10
80
0
8
0
98
$1.5501
$9.200
$640
1.390
6.3%
. ... ......
14
16 3.
CONSTRUCTION
General Tasks
1. --
.......
$t2AD0!
$69.009
141
$4.800
$95.250
-is --
--
— tther .. .1 ....
0 --
0
0
0
1�—'
.......
--
----- ---- - -------
. .._.I
........
. ..
..... .... . .......
0
Other
i
0
0
0
0
a!
I
I
201
Total Itern 3: Compaructan
81)
600
30
60
801
850
2�
$3450T
$4800
$5,00 :��$9S.2�5O
=2.9%
it---------
... . .. .....
.
.........
..... . .
....... .
.... ............
... .......
. .
D: 4. CLOSEOUT
24
.. . .... ........ ..............
General Tasks
8
40
0
6
20
76
$I 240
$640
$1,400
$7.880
ss
er
0
01.
01
0
0
......
,$1600
is
Other
0
0
0
......
0
271
.. .. .... .... ....
To tall Icern 4.- Closeout
$1.240
$4.61))
$6401
$1,400
1 57.81101
4.4%1
.... ...
. . . .
. . . . . . -
X S. TRAVEL&
OTHER TIME REQ A
Tri
nnal
2
0
0 0 D
. ... ...... .. . .... — -- — -----
No "vel time uh ......... ....
_zrIcA for Wsproea
.33 T.m Travel a..
I 'k I I...---...-----.--.....—.-
1Other
0
0
, , 0
0 --
0
0
M
0
0
01
0
35 jTotal Item 5; Other Time
0
0
01
01
01
0
OR%
- - --- ------------------ ----- -----------
. .......
. .
386 ESTIMATED REIMBURSABLE EXPENSES
. ..
. . ... . ...
..........
. ..
General Reirnbursables sl $ISCDO
..... ..... ........ ..
- -- ----------- - . . ....... ........
Mmimimd. Mk.p R;t;--Z h1b murk, plied far this prject . ..... .. ........
..... .... ...
46 Rek hk $15.000 ---------
cEx,
47
... ... ... ...... .....
401 GRAND TOTALS . .....
4' Recap. Fees . . ........ ..... . ...... .. .. ..... . ........
Tatal Item 1: 're-Cones 80 190 Q 20 — 330 $12�0 $ZIA50 $4.6 0 $1.600 $25,000 $65,41 36.4%
$11,39 — imbursaWs are presented by
51 Total Fee and m
In.. 2'. IN — a — 98 $1,55 $9.200 63%
S2 0 051)
IS
.... ............ ..... . . I k
TOW lam, 3: commactica - - 81) 600 30 60 so 051) $12,40 56?.000 $3.451. !n $5,60 $95,25 52.9% Uisk, staff, and category as our estimation
, , . . ------- — of how drae and wources will most likely
-q: imaiiw- m- 4: Closeout._ ........ 8 4) — a Fo' 76 $1,240 $4&1 $640 $7,680 4.4% be allocated. We reserve the right,
S4 Total lumn 5: Other Tim theretore. to reallocate bath hours and
8 —e 10 $104,6501 $8,0501 $7,660 Ill",9TO 1000% expenses as we detennne is needed Ior
d. Tc!",.Faer. El 7 $7 to "" 9"
'o
. the beneM at the pro)W within the
571 Total.Reiminureallefi.ptaures. $15000
.. gua ranteed lixed fee end within the noMo-
S9IGMND
exceed "I naimbursables.
0
194,970
IML f KES � EXPENSES
0
0,
" A OR , CERTIFICA OF LIABILITY INSU NCE o4 /01/2 0
PRODUCER (714) 836 -9945 FAX (714) 836 -9946
The Empire Company
SSS North Parkcenter Drive, Suite #'206
Santa Ana, CA 92705 -3521 - .
THIS CERTIFICATE IS.ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
. _._.INSURERS AFFORDING COVERAGE - -- - --
INSURED Griffin _. Structures,- Inc. - 'I
Griffin Advisors, Inc.
GrTff n`kol'dings, Inc. APR O 4 2003
185 Second Street
La unal'Beach, CA 92651
INSURERA: Mt Hawley Ins >Co. /Partners
'
NSURERB: Royal Ins Co / Partners "
INSURERC: `•Lexington Ins Co /Partners
INSURER D: 'State Compensati'on'Insurance'Fund
INSURER E: 'Hartford lnsurance'Group
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -
INSR
LTR
TYPEOF INSURANCE
POLICY NUMBER
LI FFE IVE
'DATE MM/0
POLICY ION
DATE MMIDDNY
LIMITS
GENERAL LIABILITY
MGLO13S423
03/01/2003
03/01/2004
EACH OCCURRENCE
$ 1,000,000
X COMMERCIAL GENERAL LIABILITY
FIRE DAMAGE IAnicna Lae)
$ 50,00
CLAIMS MADE OCCUR
-
MED EXP (Any anaperwrI)
S S,000
PERSONAL & ADV INJURY
$ 1,000,00
A
GENERAL AGGREGATE
$ 2,000,00
-
GEN'L AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMPIOPAGG
$ 1,000,00
- - -
,.., _-
.-_. R- . .... ... 66
POLICY p0
..
-. ...._ _ _.. _ . _........._.
_
AUTOMOBILE
LIABILITY
ANY AUTO
72UEC UR5038 -
.. - ..
08/07/2002
08/07/2003
COMBINED SINGLE LIMIT
(Ea accident) -
E 1,000,00
Y
SOOIL-INJURY
(PerpowP)
...
$ _..._ _..
E -
(
ALLOWNEDAUTOS
._
SCHEDULED AUTOS -
HIREDAIITOS
�„ .,
NON'OwNED ALRDS • . -� ',•.
..._ ... _ -. ., .
...
-
..
_- _.
',
;. '..
X
BODILY INJURY - _..
(PaTaWiaant)
X
(Pe PROPERTN -
y ....._ _ ,--- _---
....
..~'�
- -
..
GARAGE LIABILITY
......
-
- - -
AUTO ONLY - EAACCIDENT
$
.OTHER THAN EA ACC
AUTO ONLY: AGG
$'
p
,,
+ ANY AUTO
-
-
$
EXCESS LIABILITY
X OCCUR CLAIMS MADE-
P2HA208548
- -
03/01/2003
03/01/2004
EACH OCCURRENCE
$ 4,000,00
AGGREGATE
$ 4,000,000
B
$
$
DEDUCTIBLE
-
-
$ -
RETENTION $
D
WORKERS COMPENSATION AND
EMPLOYERS'LIAeIUTY
694799 -02 - -
08/23/2002
08/25/2003
X TORY LIMRS ER
E.L. EACH ACCIDENT
$ 1 000.!00
E.L. DISEASE - EA EMPLOYE
S 000100
-
E.L. DISEASE- POLICY LIM IT
$ �
1:600:000
C
roessianal Liability
1S 4226
103/01/2003
102/01/2004
$1,000,000 Each.Claim'
$2,000,000 Annual Aggregate
gg agate
$10,000 Deductible - Ea Claim
DESCRIPTION OF OPERATIONWLOCATION SNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
e Project: Pre - Construction Consulting Work On Proposed New Mariner's Library,
ity of Newport Beach, Its elected officials, officers, agents, representatives, volunteers, &
mployees are all named Additional Insured per form CG 20 33 07 98 attached.
aiver of Subrogation applies to Workers Compensation, per form attached.
10 days notice of cancellation shall apply for non- payment of premium.
, izm r,rn,. i c nur_umm I A I ADDITIONAL INSURED: INSURER LETTER: . A CANCELLATION
City of Newport Beach
Attn: Shauna Oyler
3300 Newport Blvd.
Newport Beach, CA 92658 -8915
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE,
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
*30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPO&" FAE COMPANY. ITS AGENTS OR RFReFSA ITATIVFB.
`ACORD� CERTIFICA OF LIABILITY INSU NCE oa /oi 0
//2
PRODUCER (714) 836 -9945 FAX (714) 836 -9946
THIS CERTIFICATE IS ISSUED AS A. MATTER OF INFORMATION
The Empire Company
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ..
555 North Parkcenter Drive, Suite #206
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
,.,...INSURERS AFFORDING COVERAGE
Santa Ana, CA 9270S -3521 �—
..:..:., . �-
.INsuREO Gr-1- _ljL....trU�tRres. ;;'IRCC
_:
INSURER A: :Mt Hawley Ins'Cau /Parthers
Griffin Advisors, Inc. ZQQ3
APR 0 4
INSURER B: `Royal Ins CO /Partners
Griffin "HolAings, Inc.
NSURERC: !Lexington Ins CO /Partners
385 Second Street :.,i
NSURERO: 'State Compensation Insurance Fund
NsL1RERE: Hartford Insurance =Group
La una "Beach, CA 92650. _., Vi
envFlier.FS ' "
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE OMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
POLICY NUMBER
DATE IA VDD VE
POLICY DTE MMIODTION
LIMITS
GENERAL LIABILITY
4GLO135423
03/01/2003
03/01/2004
EACH OCCURRENCE
S 1,000.000
FIRE DAMAGE (Anyar�Bre)
S SO.000
X COMMERCIAL GENERAL LIABILITY
MED EXP (Arty anapen.on)
S S,00
CLAIMS MADE OCCUR
PERSONAL & ADV INJURY
$ 1,000,000
A
GENERAL AGGREGATE
S 2,000,00
"-
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMPIOP AGG
S 1,000,00
..
.. _..._
.
POLI. . .. ... L ...
CY JECTPRO. F. OC
.. ..
.
:..
. AUTOMOBILE
LIABILITY
,ANYAUTD
72UEC URS038.
- ..
08/07/2002
.. ..
08/07/2003
COMBINED SINGLE LIMB
(Ea aaeltlerlt)
E 1,000,00
X
,.
..
BODILY—INJURY
(Pe[pemO
...
$
._.
E
ALL OWNED AUTOS ..
SCHEDULED AUTOS
HIREDAUTOS
....�.
NON= OWNEOAUTOS s -
.. .... .. ... ..
..
--
_PaT
ya ,
.:
X
BODILY+INJURV -' ...
3CCdflt!
_. ___. —.- ...
$".
X
PROPERTY DAMAGE " -
- _ ..
(Per ecddeint)
__.- ...._.. -...._ .._
:.,�
GARAGE LIABILITY
'-"
AUTO ONLY -EA ACCIDENT
E
.. ..... EA ACC
OTHER THAN
AUTO ONLY: AGG
$
ANY AUTO
.
..
,. ... -: ..
..
... ..
E .
EXCESS LIABILITY
P2HA208548
03/01/2003
03/01/2004
EACH OCCURRENCE
$ 4:000,000
X OCCUR CLAIMS MADE
AGGREGATE
$ 4,000,000
$
B
$
DEDUCTIBLE
S
RETENTION $
WORKERS COMPENSATION AND
694799 -02
08/25/2002
08/25/2003
X TORVLIMITS ER
D
EMPLOYERS' LIABILITY
-'
E.L. EACR ACCIDENT
S 1,000,000
E.L. DISEASE -EA EMPLOYEE
S 1,000:00
E.L. DISEASE - POLICY LIMIT
$ 1,000,00
C
ro essional Liability
15 4226
03/01/2003
02/01/2004
$1,000,000 Each Claim
$2,000,000 Annual Aggregate
$10,000 Deductible - Ea Claim
DESCRIPTION OF OPERATION $ILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
e Project: Pre- Construction Consulting Work On Proposed New Mariner's Library.
ity of Newport Beach, Its elected officials, officers, agents, representatives, volunteers, &
mployees are all named Additional Insured per form CG 20 33 07 98 attached.
giver of Subrogation applies to Workers Compensation, per form attached.
10 days notice of cancellation shall apply for non- payment of premium.
CERTIFICATE HOLDER I X I ADDITIONAL INSURED: INSURER LETTER: A 'CANCELLATION
City of Newport Beach
Attn: Shauna Oyler
3300 Newport Blvd..
Newport Beach, CA 92658 -8915
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE .
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
*30 DAYS WRITTEN NOTICE TO THE CERTIFICATE MOLDER NAMED TO THE LEFT.
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may .
require an endorsement. A statement on this certificate does hot confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract betw @en
the 'issuing Jnsurer(s), authorized representative or producer, and the certificate holder, nor does it
affinr atively or negat!velyamend, extend or alter th e coveragwafforded by the policies listed thereon: - -. .......
ACORD 2" (7797)
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing.insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend'or alter the coverage afforded by the policies listed thereon. -- -
ACORD 25S (7197)
M
Policy No. GL0135423
Mt Hawley Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL. INSURED -OWNERS, LESSEES OR
CONTRACTORS - AUTOMATIC STATUS WHEN
REQUIRED IN CONSTRUCTION: AGREEMENT WITH YOU
I
This endorsement modifies insurance: provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
A Section N -Who Is An Insured is amended to include as "Bod ly injury," "properly damage ".or "personal and. adver
an insured.any person or organization for whom .you are . using injury" an-sin of the rendering,. Ar fhe falure to
performing operations when you and such,pemon or.or render, any professional :'architectural,.engineering, or sur- . .
O'anization have agreed in writing in a contract or agree - . veying'seryices, including:
merit that such person or organization be added as an. �, The preparing;,approvng; or. failing .to prepare. brapw.
additional insured on your policy..Such person . or. oFgani=
prove;..maps,; shop drawings opinions; ieports sur-
zaUon is'an additional :insured only with respect to liability veys; .field orders, change. orders.or' drawings .and. .
arising out.of your ongoing. operations performed for that . specifcations;.and
insured. A person's or.organ¢ation's status as an insured -
under, this endorsement ends when your operations for 2. Supervisory, inspection;. architectural or engineering.,
that.insured are completed. activities:
66 With respect to the.insurance .afforded .these additional
insureds, the following additional exclusion applies
This insurance does:not apply to:
This insurance is Primary and any other insurance or
self - insurance, maintained by such additional insureds
is ' excess. and.noncontributing'.with this insurance as respects..
claims, or liability arising out of or, resulting. from the
acts.or. omissions' of the named insured or "ofothers performed
.on behalf. of the named insured.'
CG 20 33.07 98 Copyright, Insurance Services Office, Inc., 1997
Policy No. MGL01 35423.
Mt Hawley Insurance Company .
THIS.ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL. INSURED - OWNERS, LESSEES.OR
CONTRACTORS -AUTOMATIC STATUS WHEN
REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU
This endorsement modifies insurance- provided under the following: .
COMMERCIAL- GENERAL LIABILITY COVERAGE PART.
A Section N Who Is An Insured is amended to include as "Bodily injury," "property, damage ' .or "personal and.adver-
an insured any person or organization for whom, you are tising injury" arising..out of the rendering of; the failure to
performing: operations when'you and such,person' or or render, any professional architectural, engor ineering or sur-
g'anization have agreed in writing in a contract or agree- veying services; including:
ment that such person or organization be added as'an �, The preparing,.approving; or failing to prepare or ap-
addrtronal insured on your policy. Such person or.organi- prove,: maps,- shop. - drawings opinions;-- [eports sur- -
zation is an`atlditional "insure7:-only with respect to liability veys; .field orders,: change orders or' drawings and
arising out Of your ongoing operations performed for that spec cations;.
and
insured. A person's or organization's status as an insured
under this endorsement ends when your operations for - . 2. Supervisory, inspection;. architectural or engineering .
the insured are completed. activities:
B. With respecf to.the' insurance afforded .these additional
insureds; the following additional exclusion applies:
This insurance does not apply to:
This insurance is Primary.and any other insurance or
self- insurance.maintained by such additional insureds
is excess( and.noncontributing with this insurance as respects:
claimS:or liability arising out of or resulting from the
acts or omissions of the named insured or'ofothersr performed_. :.
1:.
on behalf of the named` insured.'
Copyright, Insurance Services Office, Inc., 1997
ACORDM CERTIFIC
OF
LIABILITY INSU NCE o 1%2o
/3o)
PRODUCER (714) 836 -9945 FAX (7 4) 836 -9946
The Empire Company
555 North Parkcenter Drive, Suite #'206 _ _... •-�4
Santa Ana, CA 92705 -3521 C
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED Griffin Structures, Inc.',
�! pD 'l
Griffin Advisors, Inca � Rn
Griffin Holdings, Inc. ;tyti
385 Second Street k ; L„ : "` "` ='
La una Beach, CA 92651 E Glr, of 'u.;;:.,
INSURERA Mt Hawley Ins Co./Partners
INSURER B: Royal ins Co. /Partners
NSURERC: Lexington Ins Co /Partners
Stat e Compensation Insurance Fund
SURERE
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN SR
L
TYPE OF INSURANCE
POLICY NUMBER
EFFECTI
DATE M
POLICY
DATE EXPIRATION
LIMITS'
OF ANY KW% UP THE COMPANY, ITS AGE . R REPRESENTATIVES.
GENERAL LIABILITY
qGLO13S423
03/01/2003
03/01/2004
EACH OCCURRENCE
$ 1,000,00
FIRE DAMAGE (Any me fire)
$ 50,00
X. COMMERCIAL GENERAL LIABILITY
CLAIMS MADE O OCCUR
MED EXP (Any one person)
$ .. 5 , D0
PERSONAL &ADV INJURY
$ 1,00D,00
A
GENERAL AGGREGATE
$ 2 DOO, OD
GEN'L AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMPIOP AGG
S .1,000,00
_...- ..._.....POLICY
PRO- LOG .
...- JECT
..
.. ... .. ... ...... -..
. ..
AUTOMOBILE
LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT
(Ea aocidam)
$
BODILY INJURY
(Per perwn)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per aoddem)
$
HIREDAUTOS
NON -OWNEDAUTOS
PROPERTY DAMAGE
(Pet accitlent)
$
GARAGE LIABILITY
AUTO ONLY -EA ACCIDENT
$ s.
OTHER THAN EA ACC
AUTO ONLY: AGO
S
ANY AUTO
$
EXCESS LIABILITY
P2HA208549
03/01/2003
03/01/2004
EACH OCCURRENCE
s 4,000100
AGGREGATE
$ 4,000 00
X OCCUR O CLAIMSMADE
S
B
S
DEDUCTIBLE
S
RETENTION i
WORKERS COMPENSATION AND
1694799 -02
OB/25/2002
06/25/2003
X I ToRr LIMITS ER
EL EACH ACCIDENT
S 1,000,00
D
EMPLOYERS'LIABILITY
'
E.LDISEASE - EAEMPLOYE
$ 1,.000,00
E.L. DISEASE - POLICY LIMIT
1 $ 1,000,000
C
DTH ssional Liability
roe
11S 4226
03/01/2003
02/01/2004
$1,000,000 Each Claim
$2,000,000 Annual Aggregate
$10,000 Deductible - Ea Claire
DESCRIPTION OF OPERATIONSR-OCATONSNEMCLESI EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
ertificate Holder is named Additional Insured per form CG2033 attached.
Giver of Subrogation applies to Workers Compensation policy, endorsement to follow from carrier.
10 days notice of cancellation shall apply for non- payment of premium.
CERTIFICATE HOLDER 1 X ADDITIONAL INSURED; INSURER LETTER A . CANCELLATION
ACORD 25.5 (7197) k-1/ v-na. , rvr rvn
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL.
City of Newport Beach
`t30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TOTHE LEFT,
Public Works Department
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
3300 Newport Blvd.
OF ANY KW% UP THE COMPANY, ITS AGE . R REPRESENTATIVES.
AUTHORIZrP Sr
Newport Beach, CA 92658
ACORD 25.5 (7197) k-1/ v-na. , rvr rvn
SCIF 10265 rrpc'i n. ru i