Loading...
HomeMy WebLinkAboutC-3524 - PSA for Traffic Model UpdateAMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS, INC. FOR TRAFFIC MODEL UPDATE THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. Two") is made and entered into as of this 25th day of February, 2014 ("Effective Date°), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and URBAN CROSSROADS, INC., a California corporation ("Consultant"), whose address is 41 Corporate Park, Suite 300, Irvine, CA 92606, and is made with reference to the following: RECITALS A. On June 3, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide travel demand modeling services in support of updates to the City's General Plan ("Project"). B. On November 27, 2013, City and Consultant entered into Amendment No. One to Professional Services Agreement ("Amendment No. One") to reflect additional services, to extend the term, and to increase the total compensation. C. City desires to enter into this Amendment No. Two to reflect additional services not included in the Agreement and to increase the total compensation. D. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement, as amended, shall be supplemented to include the Scope of Services dated February 11, 2014, attached hereto as Exhibit "A," and incorporated herein by reference ("Services" or "Work"). Exhibit A of the Agreement, Exhibit A of Amendment No. One, and Exhibit A of Amendment No. Two shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Three Hundred Twenty -One Thousand Four Hundred Dollars and 001100 ($321,400.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. Two, including all reimbursable items and subconsultant fees, in an amount not to exceed Ninety -Nine Thousand Eight Hundred Dollars and 00/100 ($99,800.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Urban Crossroads, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: a - I ( 4 Aaron C. rp City Attorney ATTEST: •11 Date: By: I b!)L� Leilani I. Brown City Clerk Attachments: 0 L! F0R'® CITY OF NEWPORT BEACH, a California municipal corporation Date: 2. 2 (o . C 4 By: Rush N. Hill, II Mayor CONSULTANT: URBAN CROSSROADS, INC., a California corporation Date: '7- By: 7- By: (�— — A�� - Joh Kain Pre ident Date: i.3 M' By: Aric tt Chief Financial Officer [END OF SIGNATURES] Exhibit A - Scope of Services Urban Crossroads, Inc. Page 3 Urban Crossroads Page A-1 OURBAN 41 Corporate Park 1 Suite 304 i Irvine, CA 92606 = (949) 660.1994 CROSSROADS www.urbanX:roads.com PROPOSAL FOR SERVICES February 11, 2014 Mr, Antony Brine CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 Subject: City of Newport Beach Land Use Element Amendment Traffic Impact Analysis — Second Contract Amendment Dear Mr. Brine: Based upon your request, the following scope/budget addresses eight additional scenarios as part of our travel impact analysis services in support of the City of Newport Beach Land Use Element (LUE) Amendment evaluation process: • GP Project — Costa Mesa intersections (for Lido House Hotel study) • GP Project with Lido House Hotel — Costa Mesa intersections (for Lido House Hotel study) • GP Baseline without 19th St. bridge - sensitivity analysis (ADTs and 2 Coast Hwy intersections) • GP Project without 19th St. bridge - sensitivity analysis (ADTs and 2 Coast Hwy intersections) • GP Project Alternative — initial minimal analysis • GP Baseline with Airport Settlement Agreement (update of current GP Baseline) — full analysis • GP Project with Airport Settlement Agreement (update of current GP Project) — full analysis • GP Project Alternative with Airport Settlement Agreement — full analysis Urban Crossroads staff members have been providing technical support to City staff members and the Land Use Element Advisory Committee (LUEAC) using the updated City of Newport Beach Traffic Model (NBTM), which is a focused version of the Orange County Transportation Analysis Model (OCTAM). The updated NBTM is based upon OCTAM 3.4. For analysis locations in the City of Irvine, our work includes utilization of the City of Irvine Transportation Analysis Model ([TAM 12) and Irvine traffic study procedures. SCOPE OF WORK The following additional tasks are proposed: UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 2 Task 11: General Plan Proiect— Costa Mesa intersections $5,100 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model, for the following additional analysis locations: Newport Blvd at: 16th 17th 18th/Rochester Harbor Blvd. Broadway* 19th Harbor at: 19th Available existing AM and PM peak hour traffic counts will be incorporated into the post- processing of raw model projections in order to produce peak hour traffic volume projections consistent with updated NBTM procedures at locations included in the NBTM. Assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Provide model plots for the Lido House Hotel TIA team to use in developing intersection volumes at the one minor intersection (Newport/Broadway) that is not explicitly part of the NBTM structure. Prepare exhibits and tabular summaries as appropriate. Task 12: General Plan Proiect with Lido House Hotel — Costa Mesa intersections $4,000 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) conditions with the Lido House Hotel project, using the updated Newport Beach Traffic Model for the following additional analysis locations: Newport Blvd at: 16th 17th 18th/Rochester Harbor Blvd. Broadway* 19th Harbor at: 19th Assess the AM and PM peak hour intersection capacity and level of service (LOS) at locations included in the NBTM, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Provide model plots for the Lido House Hotel TIA team to use in developing intersection volumes at the one minor intersection (Newport/Broadway) that is not explicitly part of the NBTM structure. Prepare exhibits and tabular summaries as appropriate. UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 3 $9,300 Prepare future long-range traffic forecasts for General Plan Baseline (2006 General Plan) conditions without the potential future 19th Street bridge over the Santa Ana River. For locations in the City of Irvine, overlay the General Plan Baseline without 19th St. Bridge volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday ADT differences for the General Plan Baseline without 19th St. Bridge scenario. Also assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, at two Coast Hwy intersections locations. Document the results of this sensitivity analysis in a technical memorandum. $8,300 Prepare future long-range traffic forecasts for General Pian Project (LUE Amendment) conditions without the potential future 19th Street bridge over the Santa Ana River. For locations in the City of Irvine, overlay the General Plan Project without 19th St. Bridge volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario, Assess the Post 2035 weekday ADT differences for the General Plan Project without 19th St. Bridge scenario. Also assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, at two Coast Hwy intersections locations. Document the results of this sensitivity analysis in a technical memorandum. $7,100 Prepare future long-range traffic forecasts for General Plan Project Alternative (to be determined) using the updated Newport Beach Traffic Model only as necessary to determine the possible elimination of a project impact. For locations in the City of Irvine, overlay the General Plan Project Alternative volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project Alternative scenario at selected locations, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the controlling jurisdiction. Document results and other pertinent information in a technical memorandum. Task 16: Analysis of General plan Baseline with Airport Settlement Agreement $22,000 Prepare future long-range traffic forecasts for General Plan Baseline with Airport Settlement Agreement passenger increases using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Baseline with Airport Settlement Agreement volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Baseline with Airport Settlement Agreement scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to -internal and internal-to-extemal traffic. Document UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 4 the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. $22,000 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) with Airport Settlement Agreement passenger increases using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Project with Airport Settlement Agreement volume changes into [TAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour Intersection capacity and level of service (LOS) for the General Plan Project with Airport Settlement Agreement scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to -internal and internal -to -external traffic. Document the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. Task 1$: Analysis of General Plan Proiect Alternative with Airport Settlement A rg eement $22,000 Prepare future long-range traffic forecasts for General Plan Project Alternative (to be determined) using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Project Alternative volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project Alternative scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into intemal-to-internal and internal -to -external traffic. Document the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. PROFESSIONAL FEE A task -based budget has been developed based on Urban Crossroads Inc billing rates as shown on Exhibit A. The total cost to perform these additional tasks adds to $99,800. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. 1014XA1;fc71TW*1Ail(irilt: C�3 It is estimated that these additional tasks will be completed as follows; UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 5 - GP Project — Costa Mesa intersections prior to release of DEIR - GP Project with Lido House Hotel prior to release of DEIR - GP Baseline without 1 V St. bridge sensitivity analysis prior to release of DEIR GP Project without 19"' St. bridge sensitivity analysis prior to release of DEIR - GP Project Alternative initial minimal analysis prior to release of DEIR - GP Baseline with Airport Settlement Agreement full analysis while DEIR is in review process - GP Project with Airport Settlement Agreement full analysis while DEIR is in review process - GP Project Alternative with Airport Settlement Agreement full analysis white DEIR is in review process LIABILITY The-etient-agreesto-tnn"rba Temsroads,-tnc.'s-habftityto-the—e lent and-any-additionat-eorftctcrm-and Sabeontraetars-on-t+�e-project-,-due-tFr-Urbsrr£ressroads;-+ne's-r�egtigent-sets,-er�ar�,-©r-©rnissiorjs,-sueh thrati:trban-Crossroads,-trtc:'stntataggrcgateiiabiittq-toaH-thoseriattted-Streif-rrot•exceee}�SQ,{300ror-ttrkran Gttrssroads, r.--trr-the-evet*thata lawsuitis-broagtrtiorthe-enforcement-ofanyof-theterms-ofithis-agreemerrt; theprevaHhgpartyshoaid-be entitiedterattomeyieesand-costs-irradditiortto-arrydamages. TERMS If agreeable, this scope and budget will be utilized on a Task Progress Basis (percentage of job completed), Please send us the agreement utilized by the City. We are looking forward to serving you on this project. if you have any questions, please contact Marlie Whiteman or John Kain at (949) 660-1994. Respectfully submitted, URBAN CROSSROADS, INC. John Kain, AICP President JK:MW:rd JN: 8911 Attachment Media Whiteman, P.E. Director of Modeling UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 6 EXHIBIT A •' '• 'f•i Senior Principal $180 — 225 Principal $155 — 195 Associate Principal $135 — 170 Senior Associate $110 — 150 Associate $100 — 135 Senior Analyst $85 — 120 Analyst $70 — 105 Assistant Analyst $50 — 85 Senior Technician $55 — 90 Technician $45 — 80 Assistant Technician $35 — 70 Administrative Manager $75 — 110 Administrative Supervisor $60 — 95 Administrative Assistant $45 — 80 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long-distance telephone calls, travel, and traffic counts will be billed at cost plus ten (10) percent. (2) Hourly rates apply to work time, travel time, and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. January 1, 2013 UXR JN8911 NB %UE TIA Scope Amendment 2.11.14.doc CITY OF NEWPORT BEACH City Council Staff Report Agenda Item No. 7. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dave A. Webb, Public Works Director — (949) 644-3330, dawebb@newportbeachca.gov PREPARED BY: Antony Brine, City Traffic Engineer PHONE: 949-644-3329 TITLE: Amendment to Professional Services Agreement with Urban Crossroads for Land Use Element Amendment Traffic Impact Analysis. ABSTRACT: In June 2013, the City entered into a Professional Services Agreement (PSA) with Urban Crossroads to provide an update to the City's traffic demand model (NBTM). In October 2013, Amendment No. 1 to the PSA was approved for the preparation of a Traffic Impact Analysis for the proposed Land Use Element (LUE) Amendment. The proposed Scope of Work for Amendment No. 2 to the PSA will cover the additional traffic analysis necessary for supplemental study scenarios to be included in the Land Use Element (LUE) Amendment Environmental Impact Report. Pursuant to Council Policy F-14, City Council approval is required in order to process this amendment. RECOMMENDATION: Approve Amendment No. 2 to PSA with Urban Crossroads to provide additional traffic analysis related to the Land Use Element (LUE) Amendment at a not -to -exceed cost of $99,800 and authorize the Mayor and City Clerk to execute Amendment No. 2. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this amendment. DISCUSSION: The City entered into a Professional Services Agreement (PSA) with Urban Crossroads on June 20, 2013 for the preparation of an updated Newport Beach Traffic Model (NBTM). The updated traffic model will be used to determine anticipated travel demand within the City for future traffic impact studies. The NBTM model procedures were last updated in 2004, and it was used in the 2006 General Plan. Changes to the roadway system and land uses within the city necessitated the current update to the NBTM. The updated traffic model is now being used in the preparation of a traffic impact analysis of the proposed General Plan Land Use Element (LUE) Amendment. In October 2013, Amendment No. 1 was approved outlining the tasks involved in the preparation of the traffic impact analysis. Traffic forecasts for future build out (2035) conditions are being used to analyze a total of sixty-six (66) intersections in Newport Beach and the City of Irvine. The proposed Amendment No. 2 addresses new study scenarios that have been added for analysis as part of the proposed LUE Amendment. Those scenarios include an analysis of traffic impacts in the baseline and future conditions without the 19th Street bridge in the traffic model, and with a Project Alternative. Additionally, a task has been added directing Urban Crossroads to use the updated traffic model to prepare future traffic forecasts for the Lido House Hotel project at the old City Hall site (3300 Newport Boulevard). Staff recommends approving Amendment No. 2 with Urban Crossroads at a not -to -exceed cost of $99,800. ENVIRONMENTAL REVIEW: Staff recommends that the City Council find this action is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c), (2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and (3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Name: Description: ❑ Amendment No Two Urban Crossroads PSA.odf Amendment No. 2 to the Professional Services Agreement AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS, INC. FOR TRAFFIC MODEL UPDATE THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. Two") is made and entered into as of this 25th day of February, 2014 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and URBAN CROSSROADS, INC., a California corporation ("Consultant"), whose address is 41 Corporate Park, Suite 300, Irvine, CA 92606, and is made with reference to the following: RECITALS A. On June 3, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide travel demand modeling services in support of updates to the City's General Plan ("Project"). B. On November 27, 2013, City and Consultant entered into Amendment No. One to Professional Services Agreement ("Amendment No. One') to reflect additional services, to extend the term, and to increase the total compensation. C. City desires to enter into this Amendment No. Two to reflect additional services not included in the Agreement and to increase the total compensation. D. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement, as amended, shall be supplemented to include the Scope of Services dated February 11, 2014, attached hereto as Exhibit "A," and incorporated herein by reference ("Services" or "Work"). Exhibit A of the Agreement, Exhibit A of Amendment No. One, and Exhibit A of Amendment No. Two shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Three Hundred Twenty -One Thousand Four Hundred Dollars and 00/100 ($321,400.00)7 without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. Two, including all reimbursable items and subconsultant fees, in an amount not to exceed Ninety -Nine Thousand Eight Hundred Dollars and 00/100 ($99,800.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Urban Crossroads, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: CITY OF NEWPORT BEACH, a California municipal corporation Date: By: By: Aaron C. Varp Rush N. Hill, II City Attorney Mayor ATTEST: Date: By: Leilani I. Brown City Clerk CONSULTANT: URBAN CROSSROADS, INC., a California corporation Date: By: John Kain President Bv: Aric Evatt Chief Financial Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Urban Crossroads, Inc. Page 3 EXHIBIT A SCOPE OF SERVICES Urban Crossroads Page A-1 LO►URBAN CROSSROADS PROPOSAL FOR SERVICES February 11, 2014 Mr. Antony Brine CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 41 Corporate Park Suite 300 Irvine, CA 92606 1 (949) 660-1994 Subject: City of Newport Beach Land Use Element Amendment Traffic Impact Analysis — Second Contract Amendment Dear Mr. Brine: www.urbanXroads.com Based upon your request, the following scope/budget addresses eight additional scenarios as part of our travel impact analysis services in support of the City of Newport Beach Land Use Element (LUE) Amendment evaluation process: • GP Project — Costa Mesa intersections (for Lido House Hotel study) • GP Project with Lido House Hotel — Costa Mesa intersections (for Lido House Hotel study) GP Baseline without 19th St. bridge - sensitivity analysis (ADTs and 2 Coast Hwy intersections) • GP Project without 19th St. bridge - sensitivity analysis (ADTs and 2 Coast Hwy intersections) • GP Project Alternative — initial minimal analysis • GP Baseline with Airport Settlement Agreement (update of current GP Baseline) — full analysis • GP Project with Airport Settlement Agreement (update of current GP Project) — full analysis • GP Project Alternative with Airport Settlement Agreement — full analysis Urban Crossroads staff members have been providing technical support to City staff members and the Land Use Element Advisory Committee (LUEAC) using the updated City of Newport Beach Traffic Model (NBTM), which is a focused version of the Orange County Transportation Analysis Model (OCTAM). The updated NBTM is based upon OCTAM 3.4. For analysis locations in the City of Irvine, our work includes utilization of the City of Irvine Transportation Analysis Model (ITAM 12) and Irvine traffic study procedures. SCOPE OF WORK The following additional tasks are proposed: UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 2 Task 11: General Plan Proiect — Costa Mesa intersections $5,100 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model, for the following additional analysis locations: Newport Blvd at: 16th 17th 18th/Rochester Harbor Blvd. Broadway` 19th Harbor at: 19th Available existing AM and PM peak hour traffic counts will be incorporated into the post- processing of raw model projections in order to produce peak hour traffic volume projections consistent with updated NBTM procedures at locations included in the NBTM. Assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Provide model plots for the Lido House Hotel TIA team to use in developing intersection volumes at the one minor intersection (Newport/Broadway) that is not explicitly part of the NBTM structure. Prepare exhibits and tabular summaries as appropriate. Task 12: General Plan Project with Lido House Hotel — Costa Mesa intersections $4,000 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) conditions with the Lido House Hotel project, using the updated Newport Beach Traffic Model for the following additional analysis locations: Newport Blvd at: 16th 17th 18th/Rochester Harbor Blvd. Broadway` 19th Harbor at: 19th Assess the AM and PM peak hour intersection capacity and level of service (LOS) at locations included in the NBTM, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Provide model plots for the Lido House Hotel TIA team to use in developing intersection volumes at the one minor intersection (Newport/Broadway) that is not explicitly part of the NBTM structure. Prepare exhibits and tabular summaries as appropriate. UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 3 Task 13: General Plan Baseline without 19th St. Bridge - Sensitivity Analysis $9,300 Prepare future long-range traffic forecasts for General Plan Baseline (2006 General Plan) conditions without the potential future 19`h Street bridge over the Santa Ana River. For locations in the City of Irvine, overlay the General Plan Baseline without 19th St. Bridge volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday ADT differences for the General Plan Baseline without 19th St. Bridge scenario. Also assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, at two Coast Hwy intersections locations. Document the results of this sensitivity analysis in a technical memorandum. Task 14: General Plan Proiect without 19th St Bridge - Sensitivity Analysis $8,300 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) conditions without the potential future 19`h Street bridge over the Santa Ana River. For locations in the City of Irvine, overlay the General Plan Project without 19th St. Bridge volume changes into ITAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday ADT differences for the General Plan Project without 19th St. Bridge scenario. Also assess the AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, at two Coast Hwy intersections locations. Document the results of this sensitivity analysis in a technical memorandum. Task 15: Initial Minimal Analysis of General Plan Project Alternative $7,100 Prepare future long-range traffic forecasts for General Plan Project Alternative (to be determined) using the updated Newport Beach Traffic Model only as necessary to determine the possible elimination of a project impact. For locations in the City of Irvine, overlay the General Plan Project Alternative volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project Alternative scenario at selected locations, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the controlling jurisdiction. Document results and other pertinent information in a technical memorandum. Task 16: Analysis of General Plan Baseline with Airport Settlement Agreement $22,000 Prepare future long-range traffic forecasts for General Plan Baseline with Airport Settlement Agreement passenger increases using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Baseline with Airport Settlement Agreement volume changes into [TAM 12 outputs to develop revised General Plan Baseline forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Baseline with Airport Settlement Agreement scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to -internal and internal -to -external traffic. Document UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 4 the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. Task 17. Analysis of General Plan Proiect with Airport Settlement Agreement $22,000 Prepare future long-range traffic forecasts for General Plan Project (LUE Amendment) with Airport Settlement Agreement passenger increases using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Project with Airport Settlement Agreement volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project with Airport Settlement Agreement scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to -internal and internal -to -external traffic. Document the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. Task 18: Analysis of General Plan Project Alternative with Airport Settlement Agreement $22,000 Prepare future long-range traffic forecasts for General Plan Project Alternative (to be determined) using the updated Newport Beach Traffic Model. For locations in the City of Irvine, overlay the General Plan Project Alternative volume changes into ITAM 12 outputs to develop revised General Plan Project forecasts for this scenario. Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project Alternative scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at study area intersections in the City of Irvine, using Irvine procedures. Prepare exhibits and tabular summaries as appropriate. Prepare vehicle miles traveled (VMT) estimates, stratified into internal -to -internal and internal -to -external traffic. Document the future roadway, ramp, and freeway mainline daily and peak hour traffic volumes, levels of service analyses, and other pertinent information in a technical memorandum. PROFESSIONAL FEE A task -based budget has been developed based on Urban Crossroads Inc billing rates as shown on Exhibit A. The total cost to perform these additional tasks adds to $99,800. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. DELIVERABLES/TIMING It is estimated that these additional tasks will be completed as follows: UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc Mr. Antony Brine CITY OF NEWPORT BEACH February 11, 2014 Page 5 GP Project — Costa Mesa intersections prior to release of DEIR GP Project with Lido House Hotel prior to release of DEIR GP Baseline without 19`h St. bridge sensitivity analysis prior to release of DEIR GP Project without 19`h St. bridge sensitivity analysis prior to release of DEIR GP Project Alternative initial minimal analysis prior to release of DEIR GP Baseline with Airport Settlement Agreement full analysis while DEIR is in review process GP Project with Airport Settlement Agreement full analysis while DEIR is in review process GP Project Alternative with Airport Settlement Agreement full analysis while DEIR is in review process LIABILITY The£lie"reesto-omit-Urban Crossroads,-tnc.'s-6abitity-to-theGiierrtand-any-additionaFEontractors-and- Subeon#raetors-©rr-tireproject;-dtre4fl-{JrTian-Ctossroads,-ine.-'s-negl+gent-sets;-errors,-or-omissions,--st�eFr #Fiat{:kt�-an-Erossroads,-+ne'sto#aFaggrega#a-Nabili#y#owl+-#troseoameeFsFrai+-not-exeee�$5Q,-00fl-ortlrbae Gressreads,-4nc--.'s-total-pfefeseiona[4ees-for serr�es�enderec#-�rhiehever-isgreater:--1e4#�e-event-that iawsttit is drought#or-theEnforeement of-any-of-the-terms-of-this-reernent;-the-prevailing-party-shoald be emit+er}#o-attornep#eesandoos#s-rfraddi#iorrto-arn+-darrrages. TERMS If agreeable, this scope and budget will be utilized on a Task Progress Basis (percentage of job completed). Please send us the agreement utilized by the City. We are looking forward to serving you on this project. If you have any questions, please contact Marlie Whiteman or John Kain at (949) 660-1994. Respectfully submitted, URBAN CROSSROADS, INC. John Kain, AICP President JK:MW:rd JN: 8911 Attachment / Marlie Whiteman, P.E. Director of Modeling UXR JN8911 NB LUE TIA Scope Amendment 2.11.14.doc AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS FOR TRAFFIC MODEL UPDATE LTHIS AMENDMENT NO, ONE TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 27th day of November, 2013 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and URBAN CROSSROADS, a California corporation ("Consultant"), whose address is 41 Corporate Park, Suite 300, Irvine, CA 92606, and is made with reference to the following: RECITALS A. On June 3, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide travel demand modeling services in support of updates to the City's General Plan ("Project'). B. City desires to enter into this Amendment No. One to reflect additional services not included in the Agreement, to extend the term of the Agreement to June 30, 2016 and to increase the total compensation. C. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016, unless terminated earlier as set forth herein." 2. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services dated October 24, 2013, attached hereto as Exhibit "A," and incorporated herein by reference ("Services" or "Work"). Exhibit A of the Agreement and Exhibit A of Amendment No. One shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. K �tls] tJ Ia g I "It t C*7 i i 1[*ZKs7 i 6-11]% f _! i! I t Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit B and incorporated herein by reference ("Services" or "Work"). Exhibit B of the Agreement and Exhibit B of Amendment No. One shall collectively be known as "Exhibit B." Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Two Hundred Twenty One Thousand Six Hundred Dollars and 00/100 ($221,600.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed One Hundred Forty Four Thousand Dollars and 00/100 ($144,000.00). cIu ► •► Section 6 of the Agreement shall be amended to reflect the City's Public Works Director or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 5. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Urban Crossroads Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORN Y'S OFFICE Date: By: � �"l Aaron C. Harp City Attorney ATTEST: Date: I ? •' ✓� l 3 By: Leilani L Brown City Clerk Attachments: CITY OF NEWPORT BEACH, a California municipal corporation Date: By: %; 4 �z' Keith D. Curry Mayor CONSULTANT: Urban Crossroads, a California corporation Date: By: Joh Kain Pr ident Date: Z42L:3 — By. 7 7� Aric att Chief Financial Officer [END OF SIGNATURES] Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Urban Crossroads Page 3 Urban Crossroads Page A-1 OURBAN 41 Corporate Park Suite 300 I Irvine, CA 92606 ' (949) 660-1994 CROSSROADS www.urbanXroads.com PROPOSAL FOR SERVICES October 24, 2013 Mr. Antony Brine CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 Subject: City of Newport Beach Land Use Element Amendment Traffic Impact Analysis Dear Mr. Brine: Urban Crossroads, Inc. is pleased to submit this proposed scope/budget to the City of Newport Beach (Client) to provide travel impact analysis services in support of the City of Newport Beach Land Use Element (LUE) Amendment. Urban Crossroads staff members have been providing technical support to City staff members and the Land Use Element Advisory Committee (LUEAC). Urban Crossroads staff members are also updating the City of Newport Beach Traffic Model (NBTM), which is a focused version of the Orange County Transportation Analysis Model (OCTAM). The updated NBTM is based upon OCTAM 3.4. The proposed Land Use Element changes will adjust the development potential in certain statistical areas of the City to reflect what will not be developed, as well as to create additional development opportunities in areas where there is interest and need. The following amendments would result in a reduction in development potential in some areas of the city: Areas with reduced development capacity SF =square feet of building floor area, DUs = dwelling units Location 2006 General Plan Designation Proposed LUE Changes Westcliff Plaza Neighborhood Commercial (CN) 15,514 SF Reduction Newport Coast Center Neighborhood Commercial (CN) 37,875 SF Reduction Newport Coast Hotel Visitor -Serving Commercial (CV) 1,001 rooms Reduction Bayside Center Neighborhood Commercial (CN) 366 SF Reduction Harbor View Center Neighborhood Commercial (CN) 1.,857 SF Reduction The Bluffs General Commercial (CG) 3,538 SF Reduction Gateway Park Commercial Corridor (CC) Parks and Recreation (PR) Newport Ridge Multi -Unit Residential (RM) Single Unit Residential Detached RS -D 356 DUs Reduction 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 2 The following amendments would result in an increase in development potential in some areas of the city: Areas with increased development capacity SF = sauare feet of buildina floor area. DUs = dwellina units Location 2006 General Plan Designation Proposed Changes 1526 Placentia (King's Liquor) Multi -Unit Residential (RM) General Commercial (CG) 813 East Balboa Boulevard Two -Unit Residential (RT) Mixed -Use Vertical (MU -V) Regional Commercial (CR), Regional Commercial Office (CO -R), Regional Office 500,000 SF Newport Center) Medical Commercial Office (CO -M), Increase Regional Regional Fashion Island Mixed Use Horizontal (MU -H3), Ccrease i SF Visitor -Serving Commercial (CV), Increase Multi -Unit Residential (RM) Multi -Family 500 DUs Increase Harbor Day School Private Institutional 14,244 SF Increase Saunders Airport Office and Supporting Uses Mixed Use Horizontal (MU -1-12) Properties (AO) 238,077 SF Increase 329 DUs Increase General Commercial (CG) The Hangars General Commercial Office (CO -G) 11,800 SF retail Increase (with Office Reduction Retail: 85K SF Increase, with Lyon Communities Mixed Use Horizontal (MU -H2) 150 Hotel Rooms and 850 Replacement DUs Revise to allow more FAR for UAP Companies Mixed Use Horizontal (MU -H2) trip neutral congregate care only Promontory Point Apartments Multiple Residential (RM) 520 DUs 50DUs Increase 150 Newport Regional Commercial Office (CO -R) Mixed -Use Horizontal (MU -H3) Center Drive 125 hotel rooms Increase 100 Newport Center Drive Ce Regional Commercial Office (CO -R) 15,000 SF Increase For purposes of this proposal, we propose to analyze the same intersections in the City of Newport Beach as were evaluated in the 2006 General Plan update. We have contacted the City of Irvine to discuss the scope, but have not yet connected. In order to capture the effect of the Airport Area increase in trips on our neighbor City, this proposal includes using the current City of Irvine Transportation Analysis Model (ITAM 12) and Irvine traffic study procedures to evaluate the change in the Airport Area at twenty-two Circulation Element intersections in the City of Irvine from Barranca Parkway to Campus Drive. This scope is broken down into the following tasks, in order to facilitate an evaluation of potential traffic changes which have an effect on peak hour traffic conditions at key intersections throughout the City and in the immediately adjacent area: 1. On-going staff meetings, LUEAC meetings, and Public Hearings 2. TIA Scoping 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 3 3. Existing Conditions Data Collection 4, Existing Conditions Analysis 5. General Plan Baseline Forecasts (2006 General Plan) with NBTM Update 6, General Plan Project Forecasts (LUE Amendment) T General Plan Baseline Analysis (2006 General Plan) with NBTM Update 8. General Plan Project Analysis (LUE Amendment) 9. General Plan Project with Lido House Hotel Forecasts and Analysis 10. TIA Report SCOPE OF WORK The following scope of work is proposed: $17,300 Proposed level of effort includes preparing materials and attending up to 10 meetings with City technical staff members. Participation in the Land Use Element Advisory Committee (LUEAC) process includes 5 meetings. Participation in Planning Commission and City Council review and public hearings assumes two hearings with each body. Proposed level of effort therefore includes preparing presentation materials and attending a total of 15 meetings and 4 public hearings. Task 2. TIA Scoaing $7,900 Urban Crossroads staff will assist City staff members in the categories and units of measurement for the LUE datasets in terms of conversion between land uses and socioeconomic data (SED). The Traffic Impact Analysis (TIA) parameters will be refined with respect to LUE changes in the projected daily and peak hour trips generated in planning areas throughout the City. Intersection analysis locations within the City for this LUE Amendment will then be determined, and relevant exhibits and tables prepared in order to present the TIA scope clearly. Task 3: Existing Conditions Data Collection $17,600 As part of the NBTM update which is nearing completion, existing average daily traffic (ADT) counts for 2012 conditions were provided for 12 analysis locations. For 2013 conditions, existing ADT counts were provided for 17 analysis locations. Existing peak hour intersection traffic counts for 2012 conditions were provided for 25 analysis locations. For 2013 conditions, existing peak hour intersection traffic counts have been / will be provided for an additional 28 analysis locations. Recent peak hour counts are therefore available for 53 of the 67 key Newport Beach General Plan intersections listed below. Outside the City of Newport Beach, count data for 22 intersections on the City of Irvine Circulation Element Master Plan of Arterial Highways will be collected. These intersections are located from Barranca Parkway to Campus Drive, in the vicinity of the Airport Area of Newport Beach. To supplement these available datasets, the estimated Urban Crossroads level of effort for analysis of the LUE includes the following: 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 4 • Conduct intersection turning movement counts at up to 34 additional existing intersection locations for weekday AM and PM peak hours. • Conduct 24-hour roadway segment counts at up to 10 additional roadway segments in the study area. • Conduct a field inventory of intersection traffic control measures, approach lanes at intersections, and through travel lanes along segments. Available Peak Hour Data 1a. Bluff & Coast - Future 1 b. 1516 & Coast - Future 2. Superior & Placentia - 2013 3. Superior & Coast - 2013 4. Newport & Hospital - 2013 5. Newport & Via Lido - 2013 6. Newport & 32nd - 2013 7. Riverside & Coast - 2013 8. Tustin & Coast - 2013 9. MacArthur & Campus - 2013 10. MacArthur & Birch - 2013 11. Von Karmen & Campus - 2013 12. MacArthur & Von Kaman - 2013 13. Jamboree & Campus - 2013 14. Jamboree & Birch - 2013 15. Campus & Bristol (N) - 2013 16. Birch & Bristol (N) - 2013 17. Campus/Irvine & Bristol (S) - 201; 18. Birch & Bristol (S) - 2013 19. Irvine & Mesa - 2013 20. Irvine & University - 2013 21. Irvine & Santiago - 2013 22. Irvine & Highland - 2013 23. Irvine & Dover- 2012 24. Irvine & Westdiff - 2012 25. Dover & W eetciiff - 2012 26. Dover & 16th - 2012 27. Dover & Coast - 2013 28. Bayside & Coast - 2012 29. MacArthur & Jamboree - 2013 30. Jamboree & Bristol (N) - 2013 31. Bayview Place & Bristol (S) - 2013 32. Jamboree & Bristol (S) - 2013 33. Jamboree & Bayview Way - NA 34. Jamboree & Eastbluff/Univ. - 2013 35. Jamboree & Bison - 2012 36. Jamboree & Eastbluff/Ford - 2012 37. Jamboree & San Joaquin - 2012 38. Jamboree & Santa Barbara - 2012 39. Jamboree & Coast - 2012 40. Santa Cruz & San Joaquin - 2012 41. Santa Rosa & San Joaquin - 2012 42. Newport Center & Coast - 2012 44. Avocado & San Miguel - 2012 45. Avocado & Coast - 2012 46. SR -73 NB Ramps & Bison - NA 47, SR -73 SB Ramps & Bison - NA 48. MacArthur & Bison - 2012 49. MacArhtur & Ford/Bonita Cyn - 2012 50. MacArthur & San Joaquin H. - 2012 51. MacArthur & San Miguel- 2012 52. MacArthur & Coast - 2012 53. SR -73 NB Rmps & Bonita Cyn - NA 54. SR -73 Be Rmps & Bonita Cyn - NA $5. Spyglass Hill & San Miguel - NA 56. San Miguel & San Joaquin H. - 2012 57. Goldenrod & Coast - 2012 58. Marguerite & San Joaquin H. - 2012 59. Marguerite & Coast - 2012 60. Spyglass H. & San Joaquin H. - NA 61. Poppy & Coast - 2012 62. Newport Coast & SR -73 NB - NA 63. Newport Coast & SR -73 SB - NA 64. Newport Coast & San Joaquin - NA 65, Newport Coast & PCH - NA 66. Newport BI. (W) & Coast Hw. - 2013 NA = Not Available Task 4: Existing Conditions Analysis Assess the existing weekday AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, For City of Irvine intersections, Irvine procedures will be used. Document existing transportation network, traffic volumes, levels of service analyses, and other pertinent information for inclusion in the TIA. Compile and document data for public transit and bicycle corridors. Currently planned roadway, transit and bicycle facilities will also be identified. Vehicle miles traveled (VMT) estimates will be prepared, stratified into internal -to -internal and intemal-to-external traffic. Task 5: General Plan Baseline Forecasts (2006 General Plan) with NBTM Update Prepare future long-range traffic forecasts for General Plan Baseline (2006 General Pian) conditions using the updated Newport Beach Traffic Model, including any additional analysis locations identified in Task 2. For locations in the City of Irvine, incorporate the 2006 General Plan for the Airport Area into ITAM 12 to develop General Plan Baseline forecasts. Where feasible, compare the updated baseline estimates of daily and peak hour turning movement volumes to the General Plan datasets prepared in 2006, and evaluate differences. Prepare exhibits and tabular summaries as appropriate. Vehicle miles traveled (VMT) estimates will be prepared, stratified into internal -to -internal and intemal-to- extemal traffic. $91,200 $13,800 08911-02 NB LUE Amendment TIA Proposal - 10 2413.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 5 Task 6: General Plan Project Forecasts (LUE Amendment) $17,100 Prepare future long-range traffic forecasts for the General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model, including any additional analysis locations identified in Task 2. For locations in the City of Irvine, incorporate the LUE Amendment for the Airport Area into ITAM 12 to develop General Plan Project forecasts. Compare the Project volume estimates of daily and peak hour turning movement volumes to the updated Baseline datasets, and evaluate differences. Prepare exhibits and tabular summaries as appropriate. Vehicle miles traveled (VMT) estimates will be prepared, stratified into internal -to -internal and internal -to -external traffic. Task 7: General Plan Baseline Analvsis (2006 General Plan) with NBTM Update $15,000 Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Baseline (2006 General Plan) scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at ten intersections in the City of Irvine, using Irvine procedures. Document the future transportation network, daily and peak hour traffic volumes, levels of service analyses, and other pertinent information for inclusion in the TIA. Task 8: General Plan Pro(ectAnalysis (LUE Amendment) $16,200 Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project (LUE Amendment), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at ten intersections in the City of Irvine, using Irvine procedures. Recommend improvements necessary maintain acceptable intersection performance at the study area intersections for the Project scenario. Document the future transportation network, daily and peak hour traffic volumes, levels of service analyses, and other pertinent information for inclusion in the TIA. Task 9: General Plan Project with Lido House Hotel Forecasts $6,300 Prepare future long-range traffic forecasts and ICU analysis for General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model. Provide model plots for the TIA team to use in developing intersection volumes at minor intersections that are not part of the LUE Amendment TIA. Prepare exhibits and tabular summaries as appropriate. Task 10: TIA Report $21,600 Prepare a draft Traffic Impact Analysis (TIA) report that incorporates the findings and all supporting calculations, Three (3) hard copies of the draft traffic study will be prepared for submittal. A digital PDF version of both the draft and final traffic study documents will be made available via Urban Crossroad's FTP site or comparable mechanism. Microsoft Word version of the report text and Microsoft Excel version of the report tables will also be made available to the EIR prepares After the staff review, prepare a final traffic study report that incorporates all necessary technical edits. Additional hard copies of the final report can be prepared as directed by the Client on a time and materials basis. 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 6 PROFESSIONAL FEE A task -based budget has been developed based on Urban Crossroads Inc billing rates as shown on Exhibii e The total cost to perform the City of Newport Beach Land Use Element Amendment Traffic Impact Analysis is $144,000. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in publiclprivate policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. DELIVERABLESJT(MING It is estimated that approximately 12 weeks will be required to complete the Newport Beach Land Use Element Amendment Traffic Impact Analysis. A task level schedule has been prepared and is presented below. Up to 10 meetings with City staff and/or project team members, 5 LUEAC Meetings, and 4 public hearings are anticipated. If additional meetings are needed, Urban Crossroads, Inc. will make the Client aware of budget constraints and adjustments to scope and/or expectations will be discussed. 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc N N S�VI N N N N N Y Y TASK a N N r N DN +.. t0 N M iD M N M # TASK DESGR1PTlQN Y Y Y l c Y ti r+ c ,I Ongoing staff, GPAC, and Public Meetings 2...... TIA Scoping 3 Existing Data Collection 4 Existing Analysis 5 General Plan Baseline Forecasts 6 General Plan Project Forecasts 7 General Plan Baseline Analysis 8 General Plan Project Analysis g General Plan Project with Lido House Hotel Forecasts 41 10 TIA Report 1 = Projected/Underway = City Review = Revision 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 7 TERMS If agreeable, this scope and budget will be utilized on a Task Progress Basis (percentage of job completed). Please send us the agreement utilized by the City. We are looking forward to serving you on this project. If you have any questions, please contact Marlie Whiteman or John Kain at (949) 660-1994. Respectfully submitted, URBAN CROSSROADS, INC. John Kain, AICP Marlie Whiteman, P.E. President Director of Modeling JK:MW:rd JN: 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Attachment 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc EXHIBIT i SCHEDULE OF The total cost to perform the City of Newport Beach Land Use Element Amendment Traffic Impact Analysis is $144,000. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. Urban Crossroads _ Page B-1 �E"PaR> - CITY OF NEWPORT BEACH City Council Staff Report ABSTRACT: Amendment No. 1 to the Professional Services Agreement with Urban Crossroads includes preparation of the Traffic Impact Analysis (TIA) report for the proposed General Plan Land Use Element (LUE) Amendment. The scope of work includes analysis of traffic conditions using an updated traffic projection model. The work also includes preparing future traffic forecasts for use in the TIA report for the Lido House Hotel. RECOMMENDATIONS: 1. Approve Amendment No. 1 to the Professional Services Agreement with Urban Crossroads of Irvine, California at a cost not to exceed $144,000.00 and authorize the Mayor and City Clerk to execute the Agreement. 2. Approve Budget Amendment No. 14BA-024 appropriating $20,000 from the unappropriated General Fund balance to CIP Account No. 7013-C3001003. FUNDING REQUIREMENTS: With approval of the budget amendment, sufficient funds are available in the project account to fund this contract. DISCUSSION: The City is the Lead Agency responsible for preparation of a Supplemental Environmental Impact Report (EIR) addressing potential impacts associated with the proposed amendment to the 2006 General Plan Land Use Element (LUE). The Agenda Item No. 19 November 26, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A. Webb, Public Works Director 949-644-3330, dawebb@newportbeachca.gov PREPARED BY: Antony Brine, City Traffic Engineer 949-644-3329, tbrine@newportbeachca.gov APPROVED: t. TITLE: Amendment No. 1 to the Professional Services Agreement with Urban Crossroads for Traffic Impact Analysis Services ABSTRACT: Amendment No. 1 to the Professional Services Agreement with Urban Crossroads includes preparation of the Traffic Impact Analysis (TIA) report for the proposed General Plan Land Use Element (LUE) Amendment. The scope of work includes analysis of traffic conditions using an updated traffic projection model. The work also includes preparing future traffic forecasts for use in the TIA report for the Lido House Hotel. RECOMMENDATIONS: 1. Approve Amendment No. 1 to the Professional Services Agreement with Urban Crossroads of Irvine, California at a cost not to exceed $144,000.00 and authorize the Mayor and City Clerk to execute the Agreement. 2. Approve Budget Amendment No. 14BA-024 appropriating $20,000 from the unappropriated General Fund balance to CIP Account No. 7013-C3001003. FUNDING REQUIREMENTS: With approval of the budget amendment, sufficient funds are available in the project account to fund this contract. DISCUSSION: The City is the Lead Agency responsible for preparation of a Supplemental Environmental Impact Report (EIR) addressing potential impacts associated with the proposed amendment to the 2006 General Plan Land Use Element (LUE). The Amendment No. 1 to the Professional Services Agreement with Urban Crossroads for Traffic Impact Analysis Services November 26, 2013 Page 2 proposed General Plan LUE Amendment is intended to shape future development within the City. Potential environmental impacts associated with the proposed LUE Amendment will be addressed in the EIR. The topic of Transportation/Traffic will be included in the EIR, and the associated TIA report will be prepared by Urban Crossroads. On June 3, 2013, The City entered into a Professional Services Agreement (PSA) with Urban Crossroads to develop an updated trip generation model. The updated model will be used to determine the anticipated travel demand within the City, and serve as the foundation for preparing the TIA report. The tasks involved in Amendment No. 1 to the PSA include: analysis and documentation of the existing and future transportation network, traffic volumes, level of service of existing and future traffic conditions at sixty-seven (67) intersections within Newport Beach and twenty-two (22) intersections within the City of Irvine; and other pertinent information. ENVIRONMENTAL REVIEW: Staff recommends that the City Council find this action is not subject to the California Environmental Quality Act ("CEQA°) pursuant to Sections 15060(c), (2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and (3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 1tiC�mGildCli The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted b David A. Webb Public Works Director Attachments: A. Amendment No. 1 to the Professional Services Agreement B. Budget Amendment Attachment A AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS FOR TRAFFIC MODEL UPDATE THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 27th day of November, 2013 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and URBAN CROSSROADS, a California corporation ("Consultant"), whose address is 41 Corporate Park, Suite 300, Irvine, CA 92606, and is made with reference to the following: RECITALS A. On June 3, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide travel demand modeling services in support of updates to the City's General Plan ("Project"). B. City desires to enter into this Amendment No. One to reflect additional services not included in the Agreement, to extend the term of the Agreement to June 30, 2016 and to increase the total compensation. C. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016, unless terminated earlier as set forth herein." 2. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services dated October 24, 2013, attached hereto as Exhibit "A," and incorporated herein by reference ("Services" or "Work"). Exhibit A of the Agreement and Exhibit A of Amendment No. One shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 3. COMPENSATION TO CONSULTANT Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit B and incorporated herein by reference ("Services" or "Work"). Exhibit B of the Agreement and Exhibit B of Amendment No. One shall collectively be known as "Exhibit B." Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Two Hundred Twenty One Thousand Six Hundred Dollars and 00/100 ($221,600.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed One Hundred Forty Four Thousand Dollars and 00/100 ($144,000.00). 4. ADMINISTRATION Section 6 of the Agreement shall be amended to reflect the City's Public Works Director or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 5. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Urban Crossroads Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY' OFFICE Date: I] 11-0) P Aaron C. Harp City Attorney ATTEST: Date: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation By: Keith D Mayor Curry CONSULTANT: Urban Crossroads, a California corporation Date: By: John Kain President By: Aric Evatt Chief Financial Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Urban Crossroads Page 3 EXHIBIT A SCOPE OF SERVICES Urban Crossroads Page A-1 URBAN.,. �' 41 Corporate Park ( Suite 300 I Irvine, CA 92606 I (949) 6601994 CROSSROADS www.urbanXroads.com PROPOSAL FOR SERVICES October 24, 2013 Mr. Antony Brine CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 Subject: City of Newport Beach Land Use Element Amendment Traffic Impact Analysis Dear Mr. Brine: Urban Crossroads, Inc. is pleased to submit this proposed scope/budget to the City of Newport Beach (Client) to provide travel impact analysis services in support of the City of Newport Beach Land Use Element (LUE) Amendment. Urban Crossroads staff members have been providing technical support to City staff members and the Land Use Element Advisory Committee (LUEAC). Urban Crossroads staff members are also updating the City of Newport Beach Traffic Model (NBTM), which is a focused version of the Orange County Transportation Analysis Model (OCTAM). The updated NBTM is based upon OCTAM 3.4. The proposed Land Use Element changes will adjust the development potential in certain statistical areas of the City to reflect what will not be developed, as well as to create additional development opportunities in areas where there is interest and need. The following amendments would result in a reduction in development potential in some areas of the city: Areas with reduced development capacity SF = square feet of building floor area, DUs = dwelling units Location 2006 General Plan Designation Proposed LUE Changes Westcliff Plaza Neighborhood Commercial (CN) 15,514 SF Reduction Newport Coast Center Neighborhood Commercial (CN) 37,875 SF Reduction Newport Coast Hotel Visitor -Serving Commercial (CV) 1,001 rooms Reduction Bayside Center Neighborhood Commercial (CN) 366 SF Reduction Harbor View Center Neighborhood Commercial (CN) 1,857 SF Reduction The Bluffs General Commercial (CG) 3,538 SF Reduction Gateway Park Commercial Corridor (CC) Parks and Recreation (PR) Multi -Unit Residential (RM) Newport Ridge Single Unit Residential Detached 356 DUs Reduction RS -D 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 2 The following amendments would result in an increase in development potential in some areas of the city: Areas with increased development capacity SF = square feet of building floor area, DUs = dwelling units Location 2006 General Plan Designation Proposed Changes 1526 Placentia (King's Liquor) Multi -Unit Residential (RM) General Commercial (CG) 813 East Balboa Boulevard Two -Unit Residential (RT) Mixed -Use Vertical (MU -V) Regional Commercial (CR), Regional Office 500,000 SF Regional Commercial Office (CO -R), Regional Increase Regional Newport Center/ Medical Commercial Office (CO -M), Ccrease i SF Fashion Island Mixed Use Horizontal (MU -H3), Increase Visitor -Serving Commercial (CV), Multi -Family 500 DUs Increase Multi -Unit Residential (RM) Harbor Day School Private Institutional 14,244 SF Increase Saunders Airport Office and Supporting Uses Mixed Use Horizontal (MU -112) Properties (AO) 238,077 SF Increase 329 DUs Increase General Commercial (CG) The Hangars General Commercial Office (CO -G) 11,800 SF retail Increase (with Office Reduction Retail: 85K SF Increase, with Lyon Communities Mixed Use Horizontal (MU -1-12) 150 Hotel Rooms and 850 Replacement DUs Revise to allow more FAR for UAP Companies Mixed Use Horizontal (MU -H2) trip neutral congregate care only Promontory Point Apartments Multiple Residential (RM) 520 DUs 50DUs Increase 150 Newport Regional Commercial Office (CO -R) Mixed -Use Horizontal (MU -H3) Center Drive 125 hotel rooms Increase 100 Newport Center Drive Ce Regional Commercial Office (CO -R) 15,000 SF Increase For purposes of this proposal, we propose to analyze the same intersections in the City of Newport Beach as were evaluated in the 2006 General Plan update. We have contacted the City of Irvine to discuss the scope, but have not yet connected. In order to capture the effect of the Airport Area increase in trips on our neighbor City, this proposal includes using the current City of Irvine Transportation Analysis Model (ITAM 12) and Irvine traffic study procedures to evaluate the change in the Airport Area at twenty-two Circulation Element intersections in the City of Irvine from Barranca Parkway to Campus Drive. This scope is broken down into the following tasks, in order to facilitate an evaluation of potential traffic changes which have an effect on peak hour traffic conditions at key intersections throughout the City and in the immediately adjacent area: 1. On-going staff meetings, LUEAC meetings, and Public Hearings 2. TIA Scoping 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 3 3. Existing Conditions Data Collection 4. Existing Conditions Analysis 5. General Plan Baseline Forecasts (2006 General Plan) with NBTM Update 6. General Plan Project Forecasts (LUE Amendment) 7. General Plan Baseline Analysis (2006 General Plan) with NBTM Update 8. General Plan Project Analysis (LUE Amendment) 9. General Plan Project with Lido House Hotel Forecasts and Analysis 10. TIA Report SCOPE OF WORK The following scope of work is proposed: Task 1: On-going Staff Meetings, LUEAC Meetings, and Public Hearings Proposed level of effort includes preparing materials and attending up to 10 meetings with City technical staff members. Participation in the Land Use Element Advisory Committee (LUEAC) process includes 5 meetings. Participation in Planning Commission and City Council review and public hearings assumes two hearings with each body. Proposed level of effort therefore includes preparing presentation materials and attending a total of 15 meetings and 4 public hearings. Task 2: TIA Scoping Urban Crossroads staff will assist City staff members in the categories and units of measurement for the LUE datasets in terms of conversion between land uses and socioeconomic data (SED). The Traffic Impact Analysis (TIA) parameters will be refined with respect to LUE changes in the projected daily and peak hour trips generated in planning areas throughout the City. Intersection analysis locations within the City for this LUE Amendment will then be determined, and relevant exhibits and tables prepared in order to present the TIA scope clearly. Task 3: Existing Conditions Data Collection As part of the NBTM update which is nearing completion, existing average daily traffic (ADT) counts for 2012 conditions were provided for 12 analysis locations. For 2013 conditions, existing ADT counts were provided for 17 analysis locations. Existing peak hour intersection traffic counts for 2012 conditions were provided for 25 analysis locations. For 2013 conditions, existing peak hour intersection traffic counts have been / will be provided for an additional 28 analysis locations. Recent peak hour counts are therefore available for 53 of the 67 key Newport Beach General Plan intersections listed below. Outside the City of Newport Beach, count data for 22 intersections on the City of Irvine Circulation Element Master Plan of Arterial Highways will be collected. These intersections are located from Barranca Parkway to Campus Drive, in the vicinity of the Airport Area of Newport Beach. To supplement these available datasets, the estimated Urban Crossroads level of effort for analysis of the LUE includes the following: $17,300 $7,900 $17,600 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 4 • Conduct intersection turning movement counts at up to 34 additional existing intersection locations for weekday AM and PM peak hours. • Conduct 24-hour roadway segment counts at up to 10 additional roadway segments in the study area. • Conduct a field inventory of intersection traffic control measures, approach lanes at intersections, and through travel lanes along segments. Available Peak Hour Data 1 a. Bluff & Coast - Future 1 b. 15" & Coast - Future 2. Superior & Placentia - 2013 3. Superior & Coast - 2013 4. Newport & Hospital - 2013 5. Newport & Via Udo - 2013 6. Newport & 32nd - 2013 7. Riverside & Coast- 2013 8. Tustin & Coast - 2013 9. MacArthur& Campus -2013 10. MacArthur & Birch - 2013 11. Von Kerman & Campus - 2013 12. MacArthur & Von Kansan - 2013 13. Jamboree & Campus - 2013 14. Jamboree & Birch - 2013 15. Campus & Bristol (N) - 2013 16. Birch & Bristol (N) - 2013 17. Campus/Irvine & Bristol (S) - 2013 18. Birch & Bristol (S) - 2013 19. Irvine & Mesa - 2013 20. Irvine & University - 2013 21. Irvine & Santiago - 2013 22. Irvine & Highland - 2013 23. Irvine & Dover - 2012 24. Irvine & Westcliff - 2012 25. Dover & Westcliff - 2012 26. Dover & 16th - 2012 27. Dover & Coast - 2013 28. Bayslde & Coast - 2012 29. MacArthur & Jamboree - 2013 30. Jamboree & Bristol (N) - 2013 31. Bayview Place & Bristol (S) - 2013 32. Jamboree & Bristol (S)-2013 33. Jamboree & Bayview Way - NA 34. Jamboree & Eastbluff/Univ. - 2013 35. Jamboree & Bison - 2012 36. Jamboree & Eastbluff/Ford - 2012 37. Jamboree & San Joaquin - 2012 38. Jamboree & Santa Barbara - 2012 39. Jamboree & Coast - 2012 40. Santa Cruz & San Joaquin - 2012 41. Santa Rosa & San Joaquin - 2012 42. Newport Center & Coast- 2012 44. Avocado & San Miguel - 2012 45. Avocado & Coast - 2012 46. SR -73 NS Ramps & Bison - NA 47. SR -73 SB Ramps & Bison - NA 48. MacArthur & Bison - 2012 49. MacArhtur & Ford/Bonita Cyn - 2012 50. MacArthur & San Joaquin H. - 2012 51. MacArthur & San Miguel - 2012 52. MacArthur & Coast - 2012 53. SR -73 NB Rmps & Bonita Cyn - NA 54. SR -73 SS Rmps & Bonita Cyn - NA 55. Spyglass Hill & San Miguel - NA 56. San Miguel & San Joaquin H. - 2012 57. Goldenrod & Coast - 2012 58. Marguerite & San Joaquin H. - 2012 59. Marguerite & Coast - 2012 60. Spyglass H. & San Joaquin H, - NA 61. Poppy & Coast - 2012 62. Newport Coast & SR -73 NB - NA 63. Newport Coast & SR -73 SB - NA 64. Newport Coast & San Joaquin - NA 65. Newport Coast & PCH - NA 66. Newport BI. (W) & Coast Hw. - 2013 NA = Not Available Task 4: Existing Conditions Analysis Assess the existing weekday AM and PM peak hour intersection capacity and level of service (LOS), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach, For City of Irvine intersections, Irvine procedures will be used. Document existing transportation network, traffic volumes, levels of service analyses, and other pertinent information for inclusion in the TIA. Compile and document data for public transit and bicycle corridors. Currently planned roadway, transit and bicycle facilities will also be identified. Vehicle miles traveled (VMT) estimates will be prepared, stratified into internal -to -internal and internal -to -external traffic. Task 5: General Plan Baseline Forecasts (2006 General Plan) with NBTMI Update Prepare future long-range traffic forecasts for General Plan Baseline (2006 General Plan) conditions using the updated Newport Beach Traffic Model, including any additional analysis locations identified in Task 2. For locations in the City of Irvine, incorporate the 2006 General Plan for the Airport Area into ITAM 12 to develop General Plan Baseline forecasts. Where feasible, compare the updated baseline estimates of daily and peak hour turning movement volumes to the General Plan datasets prepared in 2006, and evaluate differences. Prepare exhibits and tabular summaries as appropriate. Vehicle miles traveled (VMT) estimates will be prepared, stratified into internal -to -internal and internal -to - external traffic. $11,200 $13,800 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 5 Task 6: General Plan Proiect Forecasts (LUE Amendment) $17,100 Prepare future long-range traffic forecasts for the General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model, including any additional analysis locations identified in Task 2. For locations in the City of Irvine, incorporate the LUE Amendment for the Airport Area into ]TAM 12 to develop General Plan Project forecasts. Compare the Project volume estimates of daily and peak hour turning movement volumes to the updated Baseline datasets, and evaluate differences. Prepare exhibits and tabular summaries as appropriate. Vehicle miles traveled (VMT) estimates will be prepared, stratified into internal -to -internal and internal -to -external traffic. Task 7: General Plan Baseline Analysis (2006 General Plan) with NBTM Updafe $15,000 Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Baseline (2006 General Plan) scenario, based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at ten intersections in the City of Irvine, using Irvine procedures. Document the future transportation network, daily and peak hour traffic volumes, levels of service analyses, and other pertinent information for inclusion in the TIA. Task 8: General Plan Proiect Analysis (LUEAmendment) $16,200 Assess the Post 2035 weekday AM and PM peak hour intersection capacity and level of service (LOS) for the General Plan Project (LUE Amendment), based upon the Intersection Capacity Utilization (ICU) methodology utilized by the City of Newport Beach. Evaluate Post -2035 peak hour ICU and LOS at ten intersections in the City of Irvine, using Irvine procedures. Recommend improvements necessary maintain acceptable intersection performance at the study area intersections for the Project scenario. Document the future transportation network, daily and peak hour traffic volumes, levels of service analyses, and other pertinent information for inclusion in the TIA. Task 9: General Plan Project with Lido House Hotel Forecasts $6,300 Prepare future long-range traffic forecasts and ICU analysis for General Plan Project (LUE Amendment) conditions using the updated Newport Beach Traffic Model. Provide model plots for the TIA team to use in developing intersection volumes at minor intersections that are not part of the LUE Amendment TIA. Prepare exhibits and tabular summaries as appropriate. Task 10: TIA Report $21,600 Prepare a draft Traffic Impact Analysis (TIA) report that incorporates the findings and all supporting calculations. Three (3) hard copies of the draft traffic study will be prepared for submittal. A digital PDF version of both the draft and final traffic study documents will be made available via Urban Crossroad's FTP site or comparable mechanism. Microsoft Word version of the report text and Microsoft Excel version of the report tables will also be made available to the EIR preparer. After the staff review, prepare a final traffic study report that incorporates all necessary technical edits. Additional hard copies of the final report can be prepared as directed by the Client on a time and materials basis. 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 6 PROFESSIONAL FEE A task -based budget has been developed based on Urban Crossroads Inc billing rates as shown on Exhibit B The total cost to perform the City of Newport Beach Land Use Element Amendment Traffic Impact Analysis is $144,000. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. DELIVERABLES/TIMING It is estimated that approximately 12 weeks will be required to complete the Newport Beach Land Use Element Amendment Traffic Impact Analysis. A task level schedule has been prepared and is presented below. Up to 10 meetings with City staff and/or project team members, 5 LUEAC Meetings, and 4 public hearings are anticipated. If additional meetings are needed, Urban Crossroads, Inc. will make the Client aware of budget constraints and adjustments to scope and/or expectations will be discussed. N N N N N N N jV N N N O N N N N TASK # TASK DESCRIPTION a a On•aoina staff. GPAC. and 2 TIA Scoping 3 Existing Data Collection 4 Existing Analysis 5 General Plan Baseline Forecasts 6 General Plan Project Forecasts 7 General Plan Baseline Analysis 8 General Plan Project Analysis g General Plan Project with Lido House Hotel Forecasts 10 1 TIA Report = Projected/Underway = City Review = Revision 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Mr. Antony Brine CITY OF NEWPORT BEACH October 24, 2013 Page 7 TERMS If agreeable, this scope and budget will be utilized on a Task Progress Basis (percentage of job completed). Please send us the agreement utilized by the City. We are looking forward to serving you on this project. If you have any questions, please contact Marlie Whiteman or John Kain at (949) 660-1994. Respectfully submitted, URBAN CROSSROADS, INC John Kain, AICP Marlie Whiteman, P.E. President Director of Modeling JK:MW:rd JN: 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc Attachment 08911-02 NB LUE Amendment TIA Proposal - 10 24 13.doc EXHIBIT B SCHEDULE OF BILLING RATES The total cost to perform the City of Newport Beach Land Use Element Amendment Traffic Impact Analysis is $144,000. Due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. If additional analysis work is needed, Urban Crossroads, Inc. will make the Client aware of budget implications and adjustments to scope will be discussed. Urban Crossroads Page B-1 Attachment B City of Newport Beach NO. BA- 14BA-024 BUDGETAMENDMENT 2013-14 AMOUNT: 820,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Expenditure Appropriations ANDX Decrease in Budgetary Fund IBalanceNo Transfer Budget Appropriations effect on Budgetary Fund Balano SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: sufficient funds to be available to fund the contract with Urban Crossroads for Traffic Impact Analysis Services, as I amended with Amendment No.1. ACCOUNTING ENTRY: BUDGETARYFUND BALANCE Amount Fund Account Description Debit Credit 010 3605 General Fund - Fund Balance $20,000.00 REVENUE ESTIMATES (3601) Fund/Division Account EXPENDITURE APPROPRIATIONS (3603) Description Description Division Number 7013 Street Account Number C3001003 Transportation Model Maintenance ` Aufomafic Signed: Signed: Administrative Approval: C y Manager $20,000.00 Signed: City Council Approval: City Clerk Date PROFESSIONAL SERVICES AGREEMENT WITH URBAN CROSSROADS FOR TRAFFIC MODEL UPDATE THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 3rd day of June, 2013 ("Effective Date"), by and between the �— CITY OF NEWPORT BEACH, a California municipal corporation and charter city ( ("City"), and URBAN CROSSROADS, a California corporation ("Consultant"), whose �(} address is 41 Corporate Park, Suite 300, Irvine, CA 92606, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing unddr the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide travel demand modeling services in support of updates to the City's General Plan ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: HI�OU The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2014 unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services' or "Work"), City may elect to delete certain Services within the Scope of Services at its sole discretion. 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Seventy Seven Thousand Six Hundred Dollars ($77,600.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Urban Crossroads Page 2 Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Marlie Whiteman to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Traffic Engineer or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one (1) or more first- class firms performing similar work under similar circumstances. 8.2 All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that Urban Crossroads Page 3 the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and the highest professional standard. 8.3 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the 'Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Consultant's presence or activities conducted on the Project (including the negligent, reckless, and/or willful acts, errors and/or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them). 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No Urban Crossroads Page 4 civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting Urban Crossroads Page 5 power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged Urban Crossroads Page 6 infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work Urban Crossroads Page 7 performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Lucie Delorme, Administrative Analyst Public Works Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Marlie Whiteman Urban Crossroads 40 Corporate Park, Suite 300 Irvine, CA 92606 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). Urban Crossroads Page 8 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27,2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. in the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. Urban Crossroads Page 9 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28.8 Severability. if any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or any other impermissible basis under law. 28.11 No Attorneys' ,Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts, This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Urban Crossroads Page 10 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTOR EY'S OFFICE Date: ,S I 3 By: Aaron C. Harp City Attorney ATTEST: Date: By: ' Leilani I. brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date:(e By: Dave i City Manager CONSULTANT: Urban Crossroads, a California corporation Date: By: CJ — Johnain Pres'dent Date: By: Aric Eva t 5 Chief Financial Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Urban Crossroads Page 11 EXHIBIT A SCOPE OF SERVICES Urban Crossroads Page A-1 OURBAN 41 Corporate Park I Suite 304 I Irvine, CA 52606 1 (949) 664-1994 CROSSROADS www.urbanXroads.com PROPOSAL FOR SERVICES May 9, 2013 Mr. Antony Brine CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 Subject: City of Newport Beach Traffic Model Update Dear Mr. Brine: Urban Crossroads, Inc. (UC) is pleased to submit this proposal agreement to the City of Newport Beach (Client) to provide travel demand modeling services in support of updates to the City's General Plan. This scope is broken down into several tasks, in order to facilitate an accelerated schedule. Although many of the model update tasks will need to be performed in advance of the traffic analysis (except for count data collection, which can proceed immediately if necessary), some of this proposed work can overlap with traffic impact analysis tasks. The travel demand modeling portion of the scope will involve updating the City of Newport Beach Traffic Model (NBTM) for current conditions. The NBTM model procedures were last updated in 2004, and it was used in the City of Newport General Plan in 2006. Recent changes in the City of Newport Beach and surrounding area have necessitated this update to the NBTM. The NBTM is a focused version of the Orange County Transportation Analysis Model (OCTAM), which has been updated several times since the last NBTM update. The 2004 version of the NBTM was based upon OCTAM 3.1, but the proposed model update will be based upon OCTAM 3.4. This level of effort does not result in a full consistency finding process with OCTA, because model re- vaiidation is not included, and the timeline and budget do not account for the iterative and explanatory steps with OCTA that would otherwise be needed. A separate traffic analysis proposal will be prepared, SCOPE OF WORK The following scope of work is proposed; Task 1: TAZ Structure Updafe $7,800 The NBTM Traffic Analysis Zone (TAZ) structure will be updated to incorporate the current OCTAM TAZs for the Tier 2 area, Tier 1 and Tier 3 TAZs will be reviewed with respect to OCTAM TAZ boundaries, and updated as necessary. Updating to current OCTAM TAZs will enable the coordination of SED surrounding the City of Newport Beach with the current OCTAM. We will obtain vehicle trip tables from OCTA for OCTAM 3.4 as necessary for existing (2010) and long range (2035) analysis years. 08433-01 NBTM Update Proposal Mr, Antony Brine CITY OF NEWPORT BEACH May 9, 2013 Page 2 Task 2. Subarea Model Network Update $8,400 UC staff will compile existing conditions data necessary to complete the various modeling scenarios anticipated as part of this work effort. Outside the City of Newport Beach, the OCTAM 3.4 roadway network for 2010 will be incorporated into the NBTM. Recent traffic counts in the City of Newport Beach will be compared to the existing count volumes used in the 2004 model update, and a growth factor will be developed to adjust existing counts to 2010 conditions. Intersection geometric data updates will be obtained from City of Newport Beach staff for inclusion in the updated traffic model. The planned ultimate (General Plan buildout) roadway system in the City of Newport Beach will remain consistent with the 2006 General Pian, but node numbers may be updated to allow the model update, Outside the City of Newport Beach, the 2035 OCTAM run which will be used for long range forecasting purposes represents MPRH buildout. Data for areas outside the primary modeling area will be obtained from OCTA in the form of model networks. Task 3: Update of Land Use/Socioeconomic Data $9,300 Urban Crossroads, Inc. staff will evaluate the categories and units of measurement for the City land use data in terms of conversion to socioeconomic data (SED), The procedures utilized in the current model will be retained where possible. Data will be compared to Orange County Projections (OCP) 2010, and discrepancies will be noted and documented/reconciled. Outside the City of Newport Beach, OCP -2010 SED will be incorporated, unless more detailed information is available. Other potential sources of data include nearby City recent projects, the UCI Long Range Development Plan, John Wayne Airport plans, etc. Urban Crossroads Inc. will incorporate updated data provided by the City of Newport Beach as necessary to update the NBTM. This data will be used as the starting point for existing and long range (General Plan buildout) scenarios. Task 4: Trip Generation Model $4,400 Because the trip generation model was calibrated for the City of Newport Beach, updates to trip generation rates are not anticipated to be needed as part of this work effort. However, the modeling processes will need to be updated to incorporate the current OCTAM background data. $7,000 Trip tables from OCTAM will be requested from OCTA. The trip generation procedure described in Task 4 will be applied, Equilibrium assignment comparable to OCTAM will be performed. Task 6: Existing Model Update $9,900 Urban Crossroads Inc. will use city land use/socio-economic data from Task 3 as input to the trip generation model. The trip generation model will be used to determine the anticipated travel demand within the primary modeling area. 08433-01 NBTM Update Proposal Mr. Antony Brine CITY OF NEWPORT BEACH May g, 2013 Page 3 The local area trip generation results will be used to modify the regional model initial trip tables to better reflect the local area trip generation characteristics. A Prefer model approach will be used in this procedure. The detailed subarea model trip tables will be assigned to the refined subarea model highway network using the procedure in Task 5. The intersections included in the model will be updated as necessary in the required databases, including lane configurations, existing traffic volumes, and the model network representation of the intersections. Task 7., Future Refined Forecasts $14,600 Future scenarios will be developed using the data developed in earlier tasks. Urban Crossroads Inc. will use city land use data as input to the trip generation model. The process will Involve converting the land use data to a socioeconomic data format for input into actual trip generation model. The trip generation model will be used to determine the anticipated travel demand within the primary modeling area. The detailed subarea model trip tables will be assigned to the refined subarea model highway network using the procedure in Task 5. Nationally recognized standards for refining the raw model forecasts use existing traffic count data and the existing model results as the basis for post -assignment refinements. Such refinements are typically required to account for normal model bias/error. The General Plan Buildout peak hour forecasts will be reviewed to ensure reasonable growth, peak hour to daily traffic volume relationships, and responsiveness to projected roadway congestion. Task 8: Mode/ Documentation $96,200 Urban Crossroads Inc. will prepare an updated model technical documentation report. Review comments will be discussed with the project team as necessary and a revised final technical documentation report will be issued by Urban Crossroads Inc. PROFESSIONAL FEE A task -based budget has been developed based on Urban Crossroads Inc billing rates as shown on Exhibit A, The total cost to perform the update to NBTM is $77,600. due to potentially dynamic project considerations including, but not limited to: environmental occurrences, changes in the project description, and/or modifications in public/private policy, Urban Crossroads reserves the right to shift funds among individual task budgets according to specific needs. DELIVERABLESITIMING It is estimated that approximately 2 months will be required to complete the traffic model update. A task level schedule has been prepared and is presented on Exhibit B. Up to six (6) meetings with City staff and/or project team members are anticipated. If additional meetings are needed, Urban Crossroads, Inc. will make the Client aware of budget constraints and adjustments to scope and/or expectations will be discussed. 08433-01 NBTM Update Proposal Mr. Antony Brine CITY OF !NEWPORT BEACH May 9, 2013 Page 4 The Client ag o limit Urban Crossroads, Ine.'s liability to atidnt and any additional Contractors and Subcontractors on the reject due to Urban Crossroad , ne.'s negligent acts, errors, or omissions, such that Urban Crossroads, Inc.'s tofa liW it iy to all those named shall not exceed $50,000 or Urban Crossroads, Inc.'s total professio fees fors ee ndefred, whichever is greater. In the event that a lawsuit is brought forth oaf rcement of any of the terms of'this-agce�nen�„�t, the prevailing party should be entitled to aijg ass and costs in addition to any damages. TERMS If agreeable, this letter serves as our mutual, contractual agreement and authorization to proceed. Client agrees to compensate Urban Crossroads on a Task Progress Basis (percentage of job completed) as subsequent work is completed. Please sign one copy of this scope of work and return it to us for our files, or send us the agreements utilized by your company. We are looking forward to serving you on this project. This proposal offer is valid for 60 days. if you have any questions, please contact me directly at (949)660-1994. Respectfully submitted, URBAN CROSSROADS, INC. Mare Whiteman, P.E. Director of Modeling MW:rd JN: 08433-01 NBTM Update Proposal Attachment CONTRACT APPROVAL: Approved by: Title: Firm: CITY OF NEWPORT BEACH Date: 08433-01 NBTM Update Proposal „7 fit £LOZIZ16 MOW £LOZI60 £LOMWO £ WISIO MUM MUM £LOZISLIL £LOZ/SIL £LOZIWL im COMM ME £LOZZ19 £LOZIOM MUM SWIMS £LOZIOZIS £LOU£LIS ca N C C 2 CL0 _ }- +3 L Arno es 3 m d a m= ns w o V m m 6 o r 0 = Q+ .0 m E U) o rs Q v 0 L t4 4 L' t6 Q Q u O =rrn�ulLA.,M Q4b r N M VY Yi W N OJ EXHIBIT B SCHEDULE OF BILLING RATES Urban Crossroads Page B-1 EXHIBIT B SCHEDULE OF BILLING RATES Urban Crossroads Page B-1 Mr. Antony Brine CITY OFNEWPORT BEACH May S.201S Page BILLING RATES FOR URBAN CROSSROADS, INC. Position Hoully Rates Senior Principal $180 — 225 Principal $155 — 195 Associate Principal $135 — 170 Senior Associate $110 — 150 Associate $100^ 135 Senior Analyst $85 — 120 Analyst $70 — 105 Assistant Analyst $50 — 85 Senior Technician $55 ~ 88 Technician $45 — 80 Assistant Technician $35 ~ 70 Administrative Manager $75 ^ 110 Administrative Supervisor $6O— AS Administrative Assistant $46— 80 N\ Reimbursable direct oontm' such as reproduction, supplies, messenger uon/ice, long-distance telephone calls, travel, and traffic counts will be billed at cost plus ten (10) percent, (2) Hourly rates apply tuvvorkUnne'(xava|t|rne'andtinoe$pentatpub(iuhearinQnandnnoabngu. For overtime work, the above rates may beincreased 58percent. /3\ Client payment for professional services is not contingent upon the client receiving payment from other parties. ( U� January 1, 2013 08433-01 NBTM Update Proposal EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, one million dollars ($1,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Urban Crossroads page C-1 Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liabilitv (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsuitants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. Additional Agreements Between the Parties. The parties hereby agree to the following; A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager Urban Crossroads Page C-2 prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. G. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Urban Crossroads Page C-3 H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Urban Crossroads Page C-4 CERTIFICATE OFINSURANCE CHECKLIST City of rt This checklist is comprised of requirements as outlined by the City of Newport Beach. * Date Received: Depi}Cnnta«iReceived From: Lucie Date Completed: Sent to: Lucie By: Renee Company/Person required hnhave certificate: Type of contract: L GENERAL LIABILITY EFFECTVEJEXP|RAT|0N[V\TE:11/1/12 to 11/1/13 A. INSURANCE COMPANY: Travelers indemnity B. 8MBEST RATING (A -: VII mr0nea$:r): &+;X\' C. ADMITTED Company (Must baCalifornia 8dmittod): /" Company admitted inCalifornia? 0Yoo El No D. LIMITS (Must bm$1Murgreater): What iolimit provided? G� ADDITIONAL INSURED ENDORSEMENT — please attach [9 Yes El No F. PRODUCTS AND COMPLETED OPERATIONS (Must inn!ude):iaitincluded? (completed Operations status does not apply tuWaste Haulers orRecreation) 0Yen ONo G, ADDITIONAL INSURED FOR PRODUCTS AND COMPLETED OPERATIONS ENDORSEMENT (completed Operations status does not apply tuWaste Haulers) NYeo E] No H, ADDITIONAL INSURED WORDING TOINCLUDE (The City its officers, officials, employees and vn|unteers):|ni\ included? ZYes E] No | PRIMARY & NON-CONTRIBUTORY WORDING (Must bo included): |ai\included? Yen No J. CAUTION! (Confirm that loss orliability ofthe named insured imnot limited solely bytheir negligence) Does endorsement include 'solely bynegligence" wording? Yon No K. ELECTED GCMAFCOVERAGE (RECREATION ONLY): [E N/A F7Yes FlNn L NOTICE QFCANCELLATION: El N/A 0Yen FlNn O. AUTOMOBILE LIABILITY EFFECTIVE/EXPIRATION DATE:11/1/12 to 11/1113 A. INSURANCE COMPANY: Travelers Propeqy Casualty Coof America B� AMBEST RATING (A-:V||orgreater) L+;%l/ C, ADMITTED COMPANY (Must beCu|ifomiaAdmitted): |^ Company admitted inCalifornia? FlYes NNu D. LIMITS -|fEmployees (Must ho$1Mmin. 8|&PDand $50O`OVO Ukx.$2Mmin for Waste Huu|oro):What iolimits provided? _ E, LIMITS Waiver ofAuto Insurance / Proof ofcoverage (if individual) (What iolimits pnov|dod?) yQA R PRIMARY & NON-CONTRIBUTORY WORDING (For Waste Haulers only): 0NA\ FlYes EI No G. HIRED AND NON -OWNED AUTO ONLY: DN/A EJ Yes MNn H, NOTICE DFCANCELLATION: El N/A 0Yen El No DI W0RKERS'C0MPEN3ATON EFFECTIVE/EXPIRATION [X(TE: 1111112 to 1111/13 4� INSURANCE COMPANY: _American Automobile__________,~__ B, /QNBEST RATING (A -: VII urgroah*r): C� ADMITTED Company (Must boCalifornia 8dnobtod): ZYes [lNn D. WORKERS' COMPENSATION LIMIT: Statutory N Yes EJ No E� EMPLOYERS' LIABILITY LIMIT (Must baG1Mnrgreater) F. WAIVER DFSUBROGATION (To indudo): |oitincluded? G. SIGNED VY0RKERS`COWYPEWSAT|0NEXEMPTION FORM: NOTICE OFCANCELLATION: ADDITIONAL THAT MAYBE REQUIRED [Y. PROFESSIONAL LIABILITY V POLLUTION LIABILITY V BUILDERS RISK Approved: 6/1/DJ Agent of/HliantInsurance Services Broker ofrecord for the City ofNewport Beach " 0Yes E]No 0M/A ElYes ONo El NIA [KYes RNo 0 NIA D Yes F1 No R NIA El Yes 0 No RISK MANAGEMENT APPROVAL REQUIRED Nnn-admhkedcarrier rated less than ; Self Insured Retention or Deductible greater than $ El NIA El Yes [I No Reason for Risk Management approvallexception/waiver: Auto Liability Carrier is Non -Admitted — They don't have "Any Auto" — Need Risk Management approval. 6/17/13 Shen Anderson ADDroves both. Approved: Risk Management Date PROFESSIONAL SERVICES AGREEMENT FOR TRAFFIC MODEL THAT MEETS ORANGE COUNTY TRANSPORTATION AUTHORITY CONSISTENCY GUIDELINES THIS AGREEMENT, entered into this k day of 2002, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Urban Crossroads, Inc., whose address is 41 Corporate Park, Suite 210, Irvine, California, 92606, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to implement a Traffic Model Update ('Project'). C. City desires to engage Consultant to provide professional engineering services to update the City of Newport Beach Traffic Model that meets Orange County Transportation Authority Consistency Guidelines upon the terms and conditions contained in this Agreement. D. The principal member of Consultant for purpose of Project is Carleton Waters, P.E. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to contract with Consultant under the terms and conditions provided -1- • in this Agreement. 1-1 NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the date of execution, and shall terminate on the 30`" day of June 2003, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibits "B and C" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed the total contract price of one hundred eight -nine thousand, five hundred eighty-five and 00/100 Dollars ($189,585.00). 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. 3.2 Consultant shall submit monthly progress invoices to City payable by City within thirty (30) days of receipt of invoice. 3.3 Consultant shall not receive any compensation for extra work without prior -2- E written authorization of City. Any authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibits "B and C." 3.4 City shall reimburse Consultant only for those costs or expenses, which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 3.5 Notwithstanding any other paragraph or provision of this Agreement, beginning on the effective date of this Agreement, City may withhold payment of ten percent (10 %) of each approved payment as approved retention until all services under this Agreement have been substantially completed. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who -3- 0 0 are not employed by City nor have any contractual relationship with City. Consultant represents to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. If Consultant is performing inspection or construction management services for the City, the assigned staff shall be equipped with a Nextel Plus type cellular /direct connect unit to communicate with City Staff; consultant's Nextel Direct Connect I.D. Number will be provided to City to be programmed into City Nextel units, and vice versa. Consultant further represents that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly approve or disapprove Consultant's work, delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details and means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the IM desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies, which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with Consultant on Project. 7. PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Carleton Waters to be its Project Manager. Consultant shall not bill any personnel to Project other than those personnel identified in Exhibits "B and C," whether or not considered to be key personnel, without City's prior written approval by name and specific hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants it will continuously furnish the necessary personnel to complete Project on a timely basis as contemplated by this Agreement. 8. CITY POLICY Consultant shall discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. -5- 0 0 9. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City Council. 10. PROGRESS Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 11. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 12. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the "s 0 term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, its elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. Insurance policies with original endorsements indemnifying Project for the following coverages shall be issued by companies admitted to do business in the State of California and assigned Best's A -VII or better rating: A. Worker's compensation insurance, including "Wavier of Subrogation' clause, covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance, including additional insured and primary and non - contributory wording, covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance, including additional insured (and primary and non - contributory wording for waste haulers only), -7- 0 0 covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance, which covers the services, to be performed in connection with this Agreement in the minimum amount of One Million Dollars ($1,000,000). Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, which Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing workers compensation, comprehensive general, and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation, which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 13. PROHIBITION AGAINST TRANSFERS Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so 11:a 0 0 without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership orjoint- venture. 14. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such forms as City may require, furnish reports concerning the status of services required under this Agreement. Lei 0 15. CONFIDENTIALITY 0 The information, which results from the services in this Agreement, is to be kept confidential unless City authorizes the release of information. 16. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide the following: A. City will provide access to and upon request of Consultant, provide one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or others without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide blueprinting, CADD plotting, copying and other services through City's reproduction company for each of the required submittals. Consultant will be required to coordinate the required submittals with City's reproduction company. All other reproduction will be the responsibility of Consultant and as defined above. C. City staff will provide usable life of facilities criteria and provide information with regards to deficient facilities. D. City will prepare and provide to Consultant street base digital file in AutoCAD (DWG) compatible format. 17. ADMINISTRATION The Public Works Department will administer this Agreement. Richard M. Edmonston, P.E., shall be considered the Project Administrator and shall have the -10- 0 0 authority to act for City under this Agreement. The Project Administrator or his /her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 18. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 19. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 20. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have SEE 0 0 resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be bome by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 21. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 22. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 23. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. -12- 0 24. NOTICES 0 All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92658 -8915 (949) 644 -3311 Fax (949) 644 -3318 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attention: Carleton Waters Urban Crossroads, Inc. 41 Corporate Park, Suite 210 Irvine, CA 92606 (949) 660 -1994 Fax (949) 660 -1991 25. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the nondefaulting party may terminate the Agreement forthwith by giving to the defaulting -13- • • party written notice thereof. 25.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 26. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 27. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 28. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 29. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his /her judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding -14- or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 30. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in responsible charge of the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All drawings shall be transmitted to the City in the City's latest adopted version of AutoCAD in ".dwg" file format. All written documents shall be transmitted to the City in the City's latest adopted version of Microsoft Word and Excel. 31. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. -15- 0 0 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: CITY OF NEWPORT BEACH A Municipal Corporation By: _ By City Attorney City Clerk r URBAN CROSSROADS, INC. By: F f: \users \pbw\shared\agreements \fy 01 -02 \urban crossroads - model update octa guidelines.doc -17- 0 0 Exhibit A April 1, 2002 Mr. Rich Edmonston 41 corporate r CITY OF NEWPORT BEACH s6iteata 300 Newport Boulevard 1� Irvine;.CASZS Newport Beach, CA 92658 -8915 t4Y1w: y' p: 9451.666-4, Subject: City of Newport Beach Traffic Model Update Proposal t: 949.666. art; (Revision #2) Dear Mr. Edmonston: t INTRODUCTION . •P1.4N;.. The firms of Urban Crossroads, Inc., in cooperation with Austin -Foust Associates, are pleased to submit the attached proposal to perform a comprehensive update of the City of Newport Beach Traffic Model. The AVE fD6 detailed scope and budget estimates presented herein have been MODELING, developed and refined on the basis of our ongoing cooperative effort with City of Newport Beach staff to identify the most efficient and effective DATABA�'?,- � - approach to the model update effort. The proposed work effort is also >EVE l A -. : -- ti based on our knowledge of the Orange County Transportation Authority's 4* _ (OCTA's) consistency guidelines and requirements. Our meetings with els x City staff and ongoing input from the City's decision - makers have all been used to further refine the proposed work effort. ENGINEERIN -11 The proposed work effort is presented in terms of several phases. The first phase represents (ongoing) effort required to define the necessary ACOUSn work effort, assemble the needed traffic count data, and work with the STUDIE�$T General Plan Advisory Committee (GPAC) Modeling Subcommittee to ' develop an approved scope of services for the overall model update c effort. The Phase 2 work effort consists of optional tasks related to origin PARKING. STUDIES. k destination data collection and analysis that would serve to further ' validate and confirm the underlying assumptions of the Newport Beach Tr;Ar .......... lc:'wf_ Traffic Model (NBTM). The third phase of work consists of the level of IMPACT STUDIFS"'` effort necessary to update the NBTM to a current (2001) base year and satisfy the most recent regional consistency guidelines in accordance with federal, state, and local requirements. A Currently Adopted General Plan scenario will also be produced as part of the Phase 3 effort. a = h;- This proposal is organized as follows: John Kam AICP- 1. Introduction 2• Scope of Work Carleton Wate_P.E` -Y" rs 3. Cost Summary y Bill Lawson AICP a�'"#-'.�-? 4. Schedule Scott Sato, Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 2 This proposal does not address the anticipated General Plan Update work effort. The scope of services and cost proposal for the General Plan Update will be developed after the model update is nearer to completion and the vision for the General Plan Update has been further refined. PROPOSED SCOPE OF WORK This section of the proposal describes the proposed scope of services for this work effort. The proposal is organized in accordance with the phased approach described in the introduction. Phase 1 — Proiect Initiation and Definition Refinement Required work tasks that must be undertaken prior to the overall update effort include: • Evaluating the available traffic count data and likely traffic count data needs • Leading several staff workshops to "flesh out' the details of the updated model structure • Developing a detailed work program based on the results of the workshops • Preparing a model structure overview document suitable for review and comment/approval by the GPAC Modeling Subcommittee • Working with the GPAC Modeling Subcommittee to review and refine the model structure overview /model update work effort Urban Crossroads, Inc. staff are prepared to provide the necessary services in a timely manner as evidenced by the status of several of the initial tasks. The following scope of work is proposed for the Phase 1 effort: 1. Intersection Traffic Count Data Review - Urban Crossroads, Inc. staff will asses the peak hour traffic count data available from the City of Newport Beach. The available data is summarized on the list faxed to us by Janet Divan of your staff. The data will be evaluated in the context of the Newport Beach Traffic Model Intersection Analysis Locations exhibit provided to us by AFA staff, as well as the analysis location list faxed to us by Janet Divan of your staff. The objective of this effort is to identify intersections where 2001 traffic count data is not available and should be collected. This task is complete. Attachment 1 summarizes the locations where new traffic count data was required. Attachment 1 has been expanded to include several SR -73 interchange intersections not previously considered for analysis. These locations have been added as a result of input received from the General Plan Update Committee (GPUC). City staff is also aware of an additional 4 intersections where count data may be needed. Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 3 2. Roadway Segment Traffic Count Data Review - Urban Crossroads, Inc. staff will review the daily roadway segment traffic count data needs for the Newport Beach Traffic Model Update project. We are unaware of any available 24 hour roadway segment traffic count data that is currently available from the City. Roadways where traffic count data should be collected will be determined on the basis of previous /recommended Newport Beach Traffic Model screenlines and current OCTAM 3.1 screenline locations. The objective of this effort is to identify roadway segments where 2001 traffic count data is not available and should be collected. Attachment 2 summarizes the locations where new daily traffic count data was required. This task is complete. 3. Model Structure Workshops — Urban Crossroads, Inc. (UC) and Austin -Foust Associates (AFA) staff will prepare materials documenting possible approaches to each step of the modeling process, including input data characteristics (land use and roadway system), trip generation, trip distribution, traffic assignment, and future forecast refinement (post - processing) procedures. Additional issues such as the potential benefits of interim year scenarios, appropriate level of service (LOS) standards, relationship to the Transportation Phasing Ordinance (TPO), and the need /desirability of evaluating peak summer versus typical "shoulder season" (spring /fall) conditions in the City of Newport Beach, etc. will also be addressed. UC and AFA staff will attend up to 4 workshops with City staff to discuss various aspects of the modeling process and to receive direction on the City's preferred approach. This task is complete. 4. Input Land Use Data Review — Urban Crossroads, Inc. staff will evaluate the categories and unit of measurement for the City land use data in terms of conversion to model inputs (socioeconomic data or SED). This task is complete. 5. Prepare Model Structure Overview - The Urban Crossroads, Inc. /Austin -Foust team will provide a model overview document that can be used to finalize the parameters of the updated NBTAM tool. A variety of issues will be discussed initially. Issues that will be discussed include: • Model type (windowed or focused) • Limits of the primary/detailed modeling area • Primary modeling traffic analysis zone structure • Land use /socio- economic data inputs • Trip generation • Trip distribution • Traffic assignment • Post - processing proceudres • Model validation / calibration parameters Mr. Rich Edmonston 0 • CITY OF NEWPORT BEACH April 1, 2002 Page 4 Each of these areas will be carefully discussed to ensure that the resulting tool satisfies all of the traffic modeling needs of the City of Newport Beach. A recommended approach and one or more alternative approaches will be presented in the form of a white paper or technical memorandum. One topic recommended for discussion is the appropriate land use category level of detail in the context of long range, General Plan level analysis. A related discussion item is the conversion of land use data to socioeconomic data, which must be accomplished (at a minimum) to allow for comparisons to regional databases. Another important topic will be raw model data refinement procedures (post - processing). 6. GPAC Modeling Subcommittee Model Update Scope Review / Approval - Urban Crossroads, Inc. and /or Austin -Foust Associates staff will attend up to three meetings with the GPAC Modeling Subcommittee. The purpose of these meetings is to review the draft model update scope of services and model structure overview and determine any revisions necessary to obtain the approval of the GPAC Model Update Subcommittee. This task is complete. Phase 2 — Optional Origin- Destination Data Collection and /or Analysis City staff has indicated that interest has been expressed in providing more detailed data and /or analysis related to existing origin- destination patterns within the City of Newport Beach. The following two optional tasks would each provide valuable insight into specific travel behavior / patterns for the City of Newport Beach. Either task may be authorized independent of the other task, and either or both of these tasks should be completed prior to undertaking the model validation task in Phase 3 of this proposed work effort. Regional Origin- Destination Survey Data Analysis — A substantial body of regional data related to travel behavior has been collected to calibrate the regional travel demand model. Various model parameters from this work effort will be incorporated into the updated Newport Beach Traffic Model. The regional data has been collected in the form of a home -based origin- destination survey. Urban Crossroads, Inc. staff will extract the data records specific to the City of Newport Beach and will analyze this data to further evaluate the travel behavior of City of Newport Beach residents. The following information will be analyzed and summarized in the form of a letter report as part of this work effort: • Number of trips by household type • Trip purpose data • Mode choice by trip purpose • Generalized distribution of trip origins and destinations for City of Newport Beach residents 1. Roadway Traffic Source Evaluation Analysis — This optional task is intended to identify the travel destinations of traffic using certain key roadway segments within the City of Mr. Rich Edmonston 0 • CITY OF NEWPORT BEACH April 1, 2002 Page 5 Newport Beach. The proposed method of data collection is based on car following techniques. The advantage of this approach is obtaining critical data at a minimum cost. An alternative to this approach would be a comprehensive license plate survey or "mail- back" survey. Either of these techniques would increase the cost of this task by an order of magnitude. Further details regarding alternative techniques can be provided upon request. The proposed work effort would obtain sample data of at least 100 vehicles at each of the following locations: • Northbound Pacific Coast Highway south of Newport Coast Drive • Southbound Pacific Coast Highway south of the Santa Ana River • Southbound MacArthur Boulevard north of Bonita Canyon Drive The data obtained in this work effort would be used to evaluate the proportion of traffic that could be characterized as regional traffic on Pacific Coast Highway and MacArthur Boulevard (i.e., trips ending outside the City of Newport Beach). Trips within the City of Newport Beach would be "tracked" to their source as part of this work effort. The Pacific Coast Highway data could also be evaluated in the context of traffic sources at key locations within the City of Newport Beach (e.g., Mariner's Mile). The data will be compiled and our analysis summarized in the form of a letter report. Phase 3 — Newport Beach Traffic Model Update This phase of work addresses the primary work effort of updating the Newport Beach Traffic Model to reflect current conditions and to satisfy recently adopted modeling consistency guidelines pursuant to federal, state, and local requirements. Refine Model Traffic Analysis Zone (TAZ) Structure - The Urban Crossroads, Inc. /Austin -Foust team will work with City staff to finalize the updated NBTAM primary study area traffic analysis zone (TAZ) structure. Additional detail in the Newport Business Complex (near John Wayne Airport) is recommended as part of this effort. The additional TAZ detail will facilitate improved traffic assignment and forecasting capabilities in this key area of the City of Newport Beach. The TAZ structure for the recently annexed Newport Coast area will also be carefully reviewed and refined as necessary. Urban Crossroads, Inc. will then provide OCTA with a digital zonal correspondence file (we typically provide the actual TRANPLAN routine directly to OCTA for this purpose) between OCTAM 3.1 and the Tier -1 and Tier -2 zone system. OCTA will use the zonal correspondence to extract vehicle trip tables from OCTAM 3.1 and provide the data to Urban Crossroads, Inc., as necessary for the various analysis years. Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 6 2. Compile Existing Conditions Data - Urban Crossroads, Inc. and Austin -Foust Associates will compile existing conditions data necessary to complete the various modeling scenarios anticipated as part of this work effort. Urban Crossroads, Inc. will take the lead role in this work effort. It is anticipated that Austin -Foust Associates will be able to provide much of the necessary intersection geometric data as a result of the 1999 work effort already undertaken. Data to be compiled will include existing roadway geometries within the primary modeling area, including roadway segment through lanes and intersection through and turning movement lanes. Intersection traffic signal timing will also be compiled to reflect special conditions such as split phasing or right turn overlaps. The consultant team will work with the City of Newport Beach to support the City's efforts to provide land use data corresponding to each analysis time frame (2001, 2007, and currently adopted General Plan Buildout) for use in developing the updated Newport Beach Traffic Model. This data will be used as the starting point for each of the various horizon year scenarios. The data may be aggregated to categories that are more consistent with the land use categories identified in OCTA's modeling consistency guidelines. The data may also be converted to socio- economic data to facilitate consistency comparisons and future reviews of the regional and sub - regional socio- economic data forecasts. The consultant will also coordinate with OCTA to obtain additional Tier 3 input data or, alternately, to disaggregate regional data to the more detailed Tier 3 TAZ structure. The consultant team will compile existing roadway traffic volume data. The City of Newport Beach will be responsible for collecting any new traffic counts required. Peak hour data will be compiled for the list of intersections provided on Table 1. Data for up to 70 existing or future intersections will be compiled (There are currently 65 locations listed on Table 1). Daily traffic volumes will be compiled for all screenline locations identified on Attachment 2 to this proposal. Exhibit A depicts the recommended screenline locations and intersection analysis locations graphically. Sources of data include the City of Newport Beach, the California Department of Transportation, the Transportation Corridors Agency and other recently completed traffic studies within the primary modeling area. Daily traffic volumes will be compiled or estimated for each leg of every intersection that will be the subject of future traffic volume forecasts. This will allow the consultant team to evaluate existing peak to daily traffic relationships and use these relationships as part of the quality control procedures for developing future traffic volume forecasts. The data itself will also be used to further refine the raw model forecasts in accordance with nationally recognized procedures and processes. Data will be compiled regarding the future roadway system in the primary modeling area. Data related to future conditions will include committed improvements within the primary modeling area. The planned ultimate (General Plan) roadway system will also Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 7 be identified for all roadways within the primary modeling area. Data for areas outside the primary modeling area will be obtained from OCTA in the form of model networks. The consultant team will not be responsible for the accuracy of regional data outside of the primary modeling area. 3. 2000 Consistency Scenario - The product of this task will be a NBTAM 2000 model run that can be used to satisfy the OCTA validation year consistency requirements. The focus of the NBTAM 2000 scenario will be daily traffic conditions. Minimal attention will be paid at this point in the process to peak hour model performance, as this is not a part of the consistency requirements. Urban Crossroads, Inc. will use city land use data as input to the trip generation model. The process may involve converting the land use data to a socioeconomic data format for input into actual trip generation model. The trip generation model will be used to determine the anticipated travel demand within the primary modeling area. For consistency purposes, the local data will be used only to desegregate the regional model trip tables to the more detailed subarea TAZ structure. OCTA will provide the time of day (AM, PM, Midday, and Night) trip table for the 2000 base year regional model. Urban Crossroads, Inc., with assistance from Austin -Foust Associates (e.g., providing existing primary study area highway network data), will develop a 2000 highway network that is compatible with the subarea model zone structure. OCTA will provide the Tier -1 and Tier -2 highway network for the 2000 base year. These networks will also include the OCTAM 3.1 network within the primary modeling area. Urban Crossroads, Inc. will work with city staff to define any additional streets that need to be added to the subarea highway network (Tier 3). During the development of these networks, Urban Crossroads, Inc. will review the data provided by OCTA to ensure that modeling attributes within the primary modeling area are accurate. The detailed subarea model trip tables will be assigned to the refined subarea model highway network using the procedure determined during the Phase 1 work effort. The resulting raw model results will be compared to the results of the regional model run for the screenlines within the primary study area. Urban Crossroads, Inc. will perform OCTAM consistency checks as specified in the Subarea Modeling Guidelines Manual to ensure that the subarea model conversion process is consistent with the parent OCTAM data. 4. 2001 Validation Scenario - Urban Crossroads, Inc., in association with Austin -Foust Associates, will prepare the 2001 validation scenario. Urban Crossroads, Inc. will take the lead role in trip generation and trip distribution. Austin -Foust Associates will take the lead role in performing the model traffic assignments. Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 8 Although the Task 3 effort will yield a 2000 NBTAM scenario that is consistent with the parent model (OCTAM 3.1), a separate 2001 validation scenario will also be prepared. This will allow the Urban Crossroads /Austin -Foust team to improve upon regional model performance outside the constraints imposed by model consistency requirements. The Urban Crossroads /Austin -Foust team has historically been able to greatly improve upon regional model performance at the local arterial roadway level through extensive model parameter calibration that cannot be undertaken at the regional model level of detail. This work effort will also include an increased focus on peak hour model performance. The intersections to be included in the model will be input to the required databases, including lane configurations, existing traffic volumes, and the model network representation of the intersections. The local area trip generation results will be used to modify the regional model initial trip tables to better reflect the local area trip generation characteristics. It is anticipated that a Fratar model approach will be used in this procedure. The net changes in primary modeling area trip generation will be evaluated and documented as part of this effort. The resulting subarea model trip tables will be assigned to the subarea model highway network. The focus of the traffic assignment process will shift from consistency with the regional model to accurately reflecting study area traffic volumes. Particular attention will be paid to the peak period /hour assignments as part of the validation process. The consultant team will validate the subarea model to the existing traffic counts across screenlines and specific arterials that will be identified in consultation with city staff. The average daily traffic across screen lines and specific arterials should be within acceptable tolerances as identified in the Transportation Research Board's National Cooperative Highway Research Program Report 255. Model validation will also include detailed peak hour validation review at the intersection level for the intersections previously identified on Table 1. This will allow the Urban Crossroads, Inc. /Austin -Foust team to improve upon regional model performance outside the constraints imposed by model consistency requirements. The Urban Crossroads, Inc. /Austin -Foust team has historically been able to greatly improve upon regional model performance at the local arterial roadway level through extensive model parameter calibration that cannot be undertaken at the regional model level of detail. Peak hour validation will focus on overall intersection capacity utilization (ICU). A preliminary target of a standard deviation for the AM and PM peak hours of less than or equal to .12 is recommended. This target has been established based upon review of the NBTAM Description and Validation (1999 Update) and our recent experience in the City of Irvine. Any "fine- tuning" to the traffic model structure in order to meet consistency and validation requirements will be thoroughly documented. All adjustments will be n LJ Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 9 0 conducted in manner consistent with the Subarea Modeling Guidelines Manual and acceptable to the City of Newport Beach and OCTA. 5. 2007 Short Range Interim Forecast Scenario - The consultant team will develop the subarea model future year forecasts for 2007 conditions. The updated Newport Beach traffic model databases will be updated to reflect anticipated development and roadway improvements through 2007. Growth throughout the region that is anticipated through 2007 will be estimated (interpolated) from the most current adopted regional socio- economic data forecasts. The preferred approach is to request an interim year model run from OCTA. Alternately, the 2000 trip tables can serve as the starting point for this effort. The local area trip generation results will be used to modify the regional model initial trip tables to better reflect the local area trip generation characteristics. It is anticipated that a Fratar model approach will be used in this procedure. The net changes in primary modeling area trip generation will be evaluated and documented as part of this effort. The resulting subarea model trip tables will be assigned to the subarea model highway network. Nationally recognized standards for refining the raw model forecasts using existing traffic count data and the existing (2001) model results will be the basis for all post- assignment refinements. Such refinements are typically required to account for normal model bias /error. The 2007 forecasts will be reviewed to ensure reasonable growth, peak hour to daily traffic volume relationships, and responsiveness to projected roadway congestion. Forecasts will be prepared for up to 70 existing and /or future intersections. 6. 2025 Consistency Scenario - The product of this task will be a NBTAM 2025 model run that can be used to satisfy the OCTA future horizon year (2025) consistency requirements. The focus of the NBTAM 2025 scenario will be daily traffic conditions. Minimal attention will be paid at this point in the process to peak hour model performance, as this is not a part of the consistency requirements. Urban Crossroads, Inc. will use city land use data as input to the trip generation model. The process may involve converting the land use data to a socioeconomic data format for input into actual trip generation model. The trip generation model will be used to determine the anticipated travel demand within the primary modeling area. For consistency purposes, the local data will be used only to desegregate the regional model trip tables to the more detailed subarea TAZ structure. OCTA will provide the time of day (AM, PM, Midday, and Night) trip table for the 2025 base year regional model. Urban Crossroads, Inc., with assistance from Austin -Foust Associates (e.g., providing existing primary study area highway network data), will develop a 2025 highway 0 9 Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 10 network that is compatible with the subarea model zone structure. OCTA will provide the Tier -1 and Tier -2 highway network for the 2025 horizon year. These networks will also include the OCTAM 3.1 network within the primary modeling area. Urban Crossroads, Inc. will update the 2025 network to include any additional streets that need to be added to the subarea highway network (Tier 3). During the development of these networks, Urban Crossroads, Inc. will review the data provided by OCTA to ensure that modeling attributes within the primary modeling area are accurate. The detailed subarea model trip tables will be assigned to the refined subarea model highway network using the procedure determined during the Task 1 work effort. The resulting raw model results will be compared to the results of the regional model run for the Newport Beach Traffic Model screenlines. Urban Crossroads, Inc. will perform OCTAM consistency checks as specified in the Subarea Modeling Guidelines Manual to ensure that the subarea model conversion process is consistent with the parent OCTAM data. Detailed intersection peak hour turning movement forecasts will not be produced as part of this scope of work. Detailed intersection peak hour turning movement forecasts could be prepared in the future, if desired. The goal of the project team is to document the differences between the 2025 Consistency scenario and the General Plan Buildout scenario and then use the General Plan Buildout scenario for all long range transportation planning purposes. 7. Currently Adopted General Plan Scenario - The consultant team will develop the subarea model future year forecasts for General Plan buildout (Post -2025) conditions. Updated Newport Beach traffic model databases will be developed to reflect anticipated development and roadway improvements for General Plan buildout conditions within the City of Newport Beach. Model assumptions outside the City of Newport Beach will remain consistent with the 2025 scenario assumptions. The local area trip generation results will be used to modify the regional model initial trip tables to reflect the local area trip generation for buildout of the currently adopted General Plan of the City of Newport Beach. It is anticipated that a Fratar model approach will be used in this procedure. The net changes in primary modeling area trip generation will be evaluated and documented as part of this effort. The resulting subarea model trip tables will be assigned to the subarea model highway network. Nationally recognized standards for refining the raw model forecasts using existing traffic count data and the existing (2001) model results will be the basis for all post- assignment refinements. Such refinements are typically required to account for normal model bias /error. The Post -2025 forecasts will be reviewed to ensure reasonable growth, peak hour to daily traffic volume relationships, and responsiveness to projected roadway congestion. Forecasts will be prepared for up to 70 existing and /or future intersections. • • Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 11 8. Technical Documentation Report - Urban Crossroads, Inc. will prepare a comprehensive model technical documentation report that meets the requirements as specified in the Subarea Modeling Guidelines Manual. The report will be based upon the technical memoranda produced as the interim work products for the previous tasks. The City of Newport Beach will be responsible for submitting comments on the technical memoranda to ensure that the technical documentation report satisfies the needs and requirements of the City's decision makers. This report will also provide all the information necessary for OCTA to review the updated NBTM and issue the necessary finding of consistency to allow use of NBTM for MPAH analysis, including issues related to securing regional funding as necessary/appropriate. The draft technical documentation report will be submitted to the City of Newport Beach and OCTA for review. Review comments will be discussed with the project team as necessary and a revised final technical documentation report will be issued by Urban Crossroads, Inc.. 9. Team Meetings - The consultant team will attend up to 12 team meetings during the course of the work effort. This allows for a minimum of 1 meeting monthly, as well as 4 additional meetings with other interested agencies (e.g., OCTA). 10. Public Workshops /Hearings - Urban Crossroads /Austin -Foust team members will be available for up to 8 public hearings and /or meetings during the NBTM update process. These types of public outreach efforts provide an opportunity to educate the community regarding the capabilities and limitations of travel demand modeling in general and the updated NBTM in particular. The Urban Crossroads /Austin -Foust team will prepare presentation materials and handouts on an as- needed basis to support the public outreach process. COST SUMMARY The fee for the work outlined in this proposal is based upon personnel charges plus direct expenses as indicated on the attached Exhibit B for Austin -Foust Associates and Exhibit C for Urban Crossroads, Inc.. The proposed work effort will be performed on a time and materials basis with a "not -to- exceed" fee amount. Exhibit D summarizes the cost of the Phase 1 work effort. The total estimated cost of the Phase 1 work effort is $19,195.00. The cost of the optional Phase 2 work effort is summarized on Exhibit E. The estimated cost of the Phase 2 work effort is $32,190.00. The estimated fee to accomplish the Phase 3 Scope of Work is $138,200.00. A detailed estimate of the cost by task and staff position is provided on Exhibit F for Urban Crossroads, Inc.. and on Exhibit G for Austin -Foust Associates. An overall summary of the Phase 3 cost by task and team member (consultant) is provided as Exhibit H. Six copies (five bound and one original for the client's use) of the draft and final project report would be prepared. Semi - Monthly billings for Urban Crossroads, Inc. will be i 1 • Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 12 based upon the attached Exhibit C - BILLING RATES FOR URBAN CROSSROADS, INC.. Billings from Austin -Foust Associates will be shown as subconsultant charges on the Urban Crossroads, Inc. invoices and supported by a separate invoice from Austin -Foust Associates that provides their charges by staff level and hours. The Client agrees to limit the Design Professional's liability to the Client and to all construction Contractors and Subcontractors on the project, due to the Design Professional's negligent acts, errors, or omissions, such that the total aggregate liability of the Design Professional to all those named shall not exceed $50,000 or the Design Professional's total fee for services rendered on this project, whichever is greater. In the event that a lawsuit is brought for the enforcement of any of the terms of this agreement, the prevailing party shall be entitled to attorney fees and costs in addition to any damages. SCHEDULE A detailed Phase 3 project schedule is presented on Exhibit I. The Phase 1 work effort schedule is primarily dependent upon input from City staff and the GPAC Modeling Subcommittee. The Phase 2 work effort would require approximately 2 months to complete. A schedule of 8 months to complete the Phase 3 work effort represents an accelerated timeline for completion of the proposed work effort necessary to complete a fully consistent subarea traffic model. An interim product documenting the Currently Adopted General Plan scenario can be produced by the end of August. SUMMARY Urban Crossroads, Inc., in association with Austin -Foust Associates, is pleased to provide this proposal for your use. If you have any questions, please feel free to call me at (949) 660 -1994 x209. Sincerely Yours, URBAN CROSSROADS, INC. Carleton ate s, P.E. Associate Principal 00460 -05 CW:rd Attachments xc: Terry Austin, AUSTIN -FOUST ASSOCIATES 0 TABLE 0 NEWPORT BEACH TRAFFIC MODEL UPDATE INTERSECTION FORECASTING LOCATIONS MODELING ID NUMBER (FROM AFA) INTERSECTION 1 superior ay. /PLACENTIA AV. 2 coast hwy /BALBOA BLVD - SUPERIOR AV. 3 NEWPORT BLVD /hospital rd 5 NEWPORT BLVD /via lido 6 NEWPORT BLVD /32nd st 7 coast hwy /RIVERSIDE AV. 8 coast hwy/TUSTIN AV. 9 MACARTHUR BLVD /campus dr 10 MACARTHUR BLVD /birch st 11 campus drNON KARMAN AV. 12 MACARTHUR BLVD /newport place dr - von karman ay. 13 JAMBOREE RD /campus dr 14 JAMBOREE RD /birch st 15 bristol st north /CAMPUS DR 16 bristol st north /BIRCH ST 17 bristol st south /CAMPUS DR - IRVINE AV. 18 bristol st south /BIRCH ST 19 IRVINE AV. /mesa dr 20 IRVINE AV. /university dr 21 IRVINE AV. /santiago dr- 22nd 22 IRVINE AV. /highland dr - 20th st 23 IRVINE AV. /dover dr - 19th st 24 IRVINE AV. /westcliff dr- 17th st 25 DOVER DR/westcliff dr 26 DOVER DR/16th St 27 coast hwy /DOVER DR - BAYSHORE DR 28 coast hwy /BAYSIDE DR 29 jamboree rd /MACARTHUR BLVD 30 bristol st north /JAMBOREE RD 31 bristol st/BAYVIEW PL 32 bristol st south /JAMBOREE RD 33 JAMBOREE RD /bayview way 34 JAMBOREE RD /eastbluff dr north - university dr 35 JAMBOREE RD /bison ay. 37 MACARTHUR BLVD /bison ay. 38 JAMBOREE RD /eastbluff dr - ford rd 39 MACARTHUR BLVD /ford rd - bonita canyon dr 40 JAMBOREE RD /san joaquin hills rd 41 JAMBOREE RD /santa barbara dr 42 coast hwy /JAMBOREE RD 43 san joaquin hills rd /SANTA CRUZ DR 44 san joaquin hills rd /SANTA ROSA DR - 45 MACARTHUR BLVD /san joaquin hills rd 46 MACARTHUR BLVD /san miguel dr 47 1 coast hwy /NEWPORT CENTER DR Counts2001Status2.XISModInts Note: ALL CAPS indicate north /south direction. 0 TABLE 1 10 NEWPORT BEACH TRAFFIC MODEL UPDATE INTERSECTION FORECASTING LOCATIONS MODELING ID NUMBER (FROM AFA) INTERSECTION 48 coast hwy /AVOCADO AV. 49 coast hwy /MACARTHUR BLVD 50 san joaquin hills rd /SAN MIGUEL DR 51 coast hwy /GOLDENROD AV. 52 san joaquin hills rd /MARGUERITE AV. 53 coast hwy /MARGUERITE AV. 54 coast hwy /POPPY AV. 56 coast hwy /BLUFF RD (Future) 59 SPYGLASS HILL RD. /san joaquin hills rd. 60 san miguel dr. /SPYGLASS HILL RD. 61 AVOCADO AV. /san miguel dr 66 coast hwy. /NEWPORT COAST DR. 67 coast hwy /UNKNOWN (CRYSTAL COVE STATE PARK?) 68 san joaquin hills rd /NEW PORT COAST DR. SR -73 SOUTHBOUND RAMPS /bison ay. SR -73 NORTHBOUND RAMPS /bison ay. SR -73 SOUTHBOUND RAMPS /bonita canyon dr. SR -73 NORTHBOUND RAMPS /bonita canyon dr. sr -73 northbound ramps /NEWPORT COAST DR. sr -73 southbound ramps /NEWPORT COAST DR. U.'1 UcJobs1004601Exce[VCounts2001 Status2. xlsjModlnts Counts2001Status2.XISModlnts Note: ALL CAPS indicate north /south direction. Q H �-z mo xa w V 0 VIA N a z a z oil O V W fA W z N W z z W W V N J W O 0 u Wa 0C v W m d W z ral h o a V COAST OJ AyN`�` VOWS 2 N SJN d O N ON F- 5� Q Q Q d Od O V 0 OJ O 2 W W W Q O0 2 2 0 G 2 a = 2 2 W N HILL Add d W W K C H H OA TVA 7 so N N u ? MIGUEL ,nd W n n n It SAN 2 L W -AV Go J �pO0 A 0 U Q Lij NE`iL�Q .�Pe od O h r — • EXHIBIT 8 • 4FAw fT/H.,sOIfi�T A G /NC. TRAFFIC RNOtNR(RIMO AND TRANSPonrATION PLANNINO 2020 NORTH TUSTIN AVENUE • SANTA ANA, CALIFORNIA 02705.7827 Effective January 1, 2001 AUSTIN -FOUST ASSOCIATES, INC. STANDARD RATE SCHEDULE TELEPHONE (7N 887440Q FAX (714) 867.7052 E-ma - ma80aL6rtaatoom CATEGORY HOURLY RAT£ Principal $140 Associate S135 Design Engineer $105 Transportation Engineer S80 -5100 Transportation Planner $95 Transportation Analyst $70-$90 Design Drafter $75 Technical/Clerical. $55 -S60 Direct upeates bMed as scrW owu 0 EXHIBIT C 0 BILLING RATES FOR URBAN CROSSROADS, INC. Compensation for Services The Consultants Billing rates for services are as follows: Position Hourly Rate Senior Principal $145.00 Principal $135.00 Associate Principal $120.00 Senior Associate $105.00 Associate $ 95.00 Senior Engineer /Planner /Designer $ 80.00 Engineer /Planner /Designer $ 70.00 Assistant Engineer /Planner $ 60.00 Senior Technician $ 50.00 Engineering Technician II $ 40.00 Engineering Technician 1 $ 35.00 Engineering Aide $ 30.00 Administrative Assistant $ 40.00 Administrative Aide $ 35.00 Clerical Aide $ 30.00 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long - distance p /� telephon calls travel travel and traffic c9unts will be bill d at cost plus ten (10) percent. iD ,6e, II CCz l /� 7M SOS?" r I"o 9, JD (2) Hourly rates apply to work time, travel Ge and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. April 13, 2001 / \ u \ i \ § / / LL \ \ G \ j z \ § \ j 0 Ll \ ( / § o ®® 2 /5 J ¢ _ 6s .)/ kU) = \§ =p$ =oc0 a ))g �It _ -&_ co LU \m ® \ )\ 0ILa o e \ LLI j R & a �ra § ( \ § / co I } \�\\ ` °22~ F- § < m e ° 0 `L® cc ca 3 D- / / g o m f�/ \ e /camp ° / / } \ «» ) }\! {t \0 \\\\ 2 e »! /{; 2 \ 0 E 2 o Z g _ U) \§ \< 0 § {} / \ {(j)( / ))$fZal 2 \ a&e -It ae kaa \ / \ w \ \ § } { \ § § C) LL } § § } 4 § \ § \ c 2 � 0 %§% \ /(G [ §// \\ / \ Cl) {\ co /r ` e= \ \a a\® _ \ { ,7 CO) a @ 0 a. 2 e/ LLI L) moo` j ) a\ > C) E (kw / §* Gaya/ f / &f §u`£\ CI) < m E- C \ ) w i !" (F- e,,,m \}_ » a = )I& 02a \\ / \ / }\ \ }0 §«R � L33= 0 LL F m_ 2 X W M W Q S d W Q ❑ a J W O 2 U LL W Q K H U Q W ED Of Of O a W Z 0 0 O O O O O O 0 0 0 0 0 0 0 0 0 0 0 O J[ �- O O O LO 0 0 0 0 0 0 Ln O O O O (n (nQOm It V oO V MM O P9000 O) O) � F- O h D1 O W O IQ V CO N �� r OQO O M (O 0)OONNMq* EA , di bq , , U) V3 N m EH 7 D) 6) H3 (A (f3 (fl (fl EA (H eq CO Q Of N O �- M� M� M ,Zr f- O O N c0' H 2 t y t O N O OJ V It OJ O Q V M It 7 d' V N F- c_ (A N m E c W o Q 0 0) (D O W C) 7 of O co c O (D o V M (n 7 D) (n K m(» CO O O _m a w c) F C) U 0 Q ❑ CO m d' 7 V o 0 O N O O N to L) I m c o v Cl) v v n O J O v w w H m wr5o0 y m o L) d p Q W � O o LO ` W d $ Oz a� HI`2�00 O U) m - a (D O (O It o It It o m p_ 7 �- N N N N 7 e- M M h N a a` (n a m d' 00 V (D V V (O o� N c0 M ti M � C P CL v> v 5 o p Z c m d U � J N 1C C 0 f0 oa vmj O o a m o m A o c � o m 0 O c m U U d 0 N N fn U C N N T D '^ U) V o _ c w C) O w� N Q N :5 H o m p >. m J o Y o ., c V 0 2 3 Q o Qo N ' °o o 0 N j aoi ON 11 (i N N N (� d N M 4 (n (D Il o m o O En 2 X w M W Cn a 2 Cl w a J w 0 O U LL LL 2 U a w m O d w z W a 2 w w 0 m Cn W H a U O Cl) a H U) Z) O LL z F- U) D Q • • 00000000000 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 °<0 a0� ooC)C> C)C)C)oC)CD 0 oLOC)LO LO Ocoe»00<»0000 m �� �* 0 O f m N LO O O In 00 V It 00 EA UD � O O J O �� — EA EAR ff3 DN O O 0 OZ (D U) 0 0 0 0 LO U' f- 2 } Co 7 CD U_ O C7 v W F a U ,0 > ° Cn 0 m N CO m m f 1 a CI) O a co U F J F w ED ° o w N O N ON u m 00 � O N CO U 0 ' Ea O U I- 2 mw U w O w m o O O U J p_V V LOOOO m U (6 0O a � w Qo FS Ft O U ¢ w ti m u o a x U !/7 r rmj � a N j O O O a [r N OI O C O C C @ O O C O N (0 d N C (0 n� V y LL H E a 2 W N m N O 16 i E N m a° U OI L O 2 O m o m o v Y N .n U> m U c a m O E G O O N U E (0 �' O o LL U N N N N U H H CL O � N r.- a0 CA � '.� H m 2 X w M W U) Q Z IL W Q 0 UL J w M O 2 U LL LL 2 U Q w m H Ir O tL w Z } Q H W 0 D in J J W O 0 0 0 0 0 0 0 0 0 o O o u') 000 0 o o 0 0 0 o o o o o u) 000 0 J o 0 o u-) O o 0 0 0 o 0 U) O u7 O Q 'IT 00 V T (O O T tt M M CO r� rl- It O H N N m m co o N (O M M co V 00 M N O (`7 T r- P- V o 00 C6 ti h— T 00 N T T T N T m 6r1 EFT 604 EF) K3 (A 61)-Y> 61)16<} Gq U3, (A EA T W 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 O H 0 0 0 0 0 0 0 0 0 0 0 O O O O O Q 0 0 0 0 0 0 0 0 0 0oci O u7 O U) u7 U O (O EA O O EFJ O O (D O M fA U-- I-- V O N u7 o 0 (P) W It It It (A (A T O co r U) ER fA EA ffl Q E EA H U) D O LL Z_ h Q 0 0 0 0 0 0 0 0 0 0 u') O o 0 0 O U) 0 0 0 0 0 0 0 0 0 00 O O O O O o 6 6 66 000000°? 0000 ui Q �t N ct T (D O T V W m N H9 O O O O) O Or� m m O O U` O O O m V 00 N T Of M co f— O Cl N N M It T 7 U) VU) (J) em V EA (R ER (A (A O! �Q U Z �p Q � V m Rl- co U Cn m a � U o 0 o a '� m N O U 2 c 4 c d o U a) m m m ai m m N U� - C: U U) U) m O ~ C C N C J N O U- 0 Q o g y} y o c N p U N 3 O a N Y U> U c Q W N O- O O < . �6 E °o 0 o N c v w v d Co = I— 0) H U N N N N U F a O cn p LL Fes- LL O C: T N M <t U-) 6 � 00 6 T u H m u� W COOK EOOZIOVI £OOZIEZ11 EOOZ19M £0021611 COMM z0OZI5n1 MOVE" ZOOZIVDI zDOZ19Z16 ZOOZI6116 ZOOZIZ116 ZOOV916 zoozl6zre zoozm ZOOZ19419 ZOOZI919 ZOOM19 ZOOVWL ZOOVBIIL ZOOZRNL ZOOZIPIL ZOOZILZl9 ZOOM zoomm ZOOZ1919 zoovom ZOOU£ZI9 ZODOW9 ZDOZ166 Zooz215 ZD/;UVD C O T°. v° wec a -' a Via: c3 auo Y G R F 0 0 L11�[aa„I�:IiI 0 NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 INTERSECTION COUNT NEEDS Modeling ID Number (From AFA) Intersection Name 5 NEWPORT BLVD /via lido 8 coast hwy[TUSTIN AVE 11 campus drNON KARMAN AVE 17 bristol st south /CAMPUS DR - IRVINE AVE 20 IRVINE AVE /university dr 21 IRVINE AVE /santiago dr - 22nd 23 IRVINE AVE /dover dr - 19th st 24 IRVINE AVE /westcliff dr - 17th st 26 DOVER DR/16th St 29 jamboree rd /MACARTHUR BLVD 31 bristol st/BAYVIEW PL 37 MACARTHUR BLVD /bison ave 46 MACARTHUR BLVD /san miguel dr 47 coast hwy /NEW PORT CENTER DR 59 SPYGLASS HILL RD. /san joaquin hills rd. 60 san miguel dr. /SPYGLASS HILL RD. 61 AVOCADO AVE /san miguel dr 66 coast hwy. /NEWPORT COAST DR. 68 san joaquin hills rd /NEWPORT COAST DR. SR -73 SOUTHBOUND RAMPS /bison ay. SR -73 NORTHBOUND RAMPS /bison ay. SR -73 SOUTHBOUND RAMPS /bonita canyon dr. SR -73 NORTHBOUND RAMPS /bonita canyon dr. sr -73 northbound ramps /NEW PORT COAST DR. sr -73 southbound ramps /NEWPORT COAST DR. Counts2001 Status2.x]sModellntCountNeeds Note: ALL CAPS indicate north /south direction. ATTACHMENT 2 L NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 ROADWAY SEGMENT COUNT NEEDS SCREEN - LINE ki SEGMENT ID 1777 NAME LIMITS A 1 SR -73 Freeway e/o SR -55 Freeway A 2 Mesa Drive e/o Newport Boulevard -East A 3 Del Mar Avenue e/o Newport Boulevard -East A 4 Wilson Street e/o Newport Boulevard -East A 5 22nd Street e/o Newport Boulevard -East A 6 19th Street e/o Newport Boulevard -East A 7 17th Street Fullerton Street to Orange Avenue A 8 16th Street Old Newport Boulevard to Orange Avenue A 9 15th Street Old Newport Boulevard to Orange Avenue A 10 Hospital Road Newport Boulevard to Old Newport Boulevard A 11 Coast Highway Old Newport Boulevard to Riverside Avenue B 12 Campus Drive Carlson Avenue to University Drive B 13 MacArthur Boulevard e/o Fairchild Road B 14 SR -73 Freeway e/o Jamboree Road (including University and Macarthur Ramps) B 15 Jamboree Road Bay View Way to University Drive /Eastbluff Drive B 16 Coast Highway Dover Drive to Bayside Drive C 17 Bison Avenue MacArthur Boulevard to SR -73 Freeway C 18 Bonita Canyon Drive MacArthur Boulevard to Buffalo Road C 19 San Joaquin Hills Road MacArthur Boulevard to San Miguel Road C 20 San Miguel Road MacArthur Boulevard to San Joaquin Hills Road C 21 Coast Highway e/o MacArthur Boulevard D 22 SR -73 Freeway e/o Newport Coast Drive D 23 Coast Highway e/o Newport Coast Drive E 24 SR -55 Freeway n/o SR -73 Freeway E 25 Red Hill Avenue n/o Bristol Street E 26 MacArthur Boulevard n/o Campus Drive E 27 Von Karman Avenue n/o Campus Drive E 28 Jamboree Road n/o Campus Drive E 29 Carlson Avenue n/o Campus Drive F 30 University Drive SR -73 Freeway to California Avenue F 31 Bison Avenue SR -73 Freeway to California Avenue F 32 Bonita Canyon Drive SR -73 Freeway to California Avenue G 33 Placentia Avenue s/o Victoria Street G 34 Harbor Boulevard s/o Victoria Street G 35 Newport Boulevard West s/o Victoria Street G 36 SR -55 Freeway s/o Victoria Street G 37 Newport Boulevard East s/o 22nd Street G 38 Santa Ana Avenue s/o 22nd Street G 39 Irvine Avenue s/o 22nd Street H 40 Jamboree Road Eastbluff Drive /Ford Road to San Joaquin Hills Road H 41 MacArthur Boulevard Ford Road /Bonita Canyon Drive to San Joaquin Hills Road H 42 San Miguel Road Ford Road to Spyglass Hill Road H 43 lNewport Coast Drive lBonita Canyon Drive to SR -73 Freeway 0 ATTACHMENT 2 9 NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 ROADWAY SEGMENT COUNT NEEDS SCREEN - LINE SEGMENT ID # NAME LIMITS I 44 Bluff Road (Future) I 45 Superior Avenue n/o Coast Highway I 46 Newport Boulevard (SR -55) s/o Hospital Road 1 47 Riverside Avenue n/o Coast Highway 1 48 Tustin Avenue n/o Coast Highway 1 49 Dover Drive n/o Coast Highway J 50 Jamboree Road n/o Coast Highway J 51 Newport Center Drive No Coast Highway J 52 Avocado Avenue n/o Coast Highway J 53 MacArthur Boulevard n/o Coast Highway J 54 Goldenrod Avenue n/o Coast Highway J 55 Marguerite Avenue n/o Coast Highway J 56 Poppy Avenue n/o Coast Highway J 1 57 1 Newport Coast Drive n/o Coast Highway U:\ Uc]obs \ 00460\ Excel � [Collnts2001 Status2.xls]Mode1ADTConn t Needs APR -11 -2002 THU 07;10 AM CAL SURANCE FAX N0. 7149391654 '4q LPyy -33i� • • CERTIFICATE OF INSURANCE CHECKLIST CITY OF NEWPORT BEACH P. 01 THIS CHECKLIST IS COMPRISED OF REQUIREMENTS AS OUTLINED ABY THE CITY OF NEWPORT BEACH. DATE RECEIVED: 4-10-0-2- DEPARTMENT /CONTACT RECENED FROM: DATE COMPLETED: - I I 0 Z SENT TO: d h UM� 04 If/ BY: -%f,� V +- 144.e&-,. �IIU % I COMPANYIPERSON REQLTWD TO HAVE CERTIFICATE:��I ✓�7✓L (J D5 S {'g a d c (K C A. INSURANLLNCCE COMPANY: VA, l kl-l( SIFT z S G�c l r �i l C luG6rGi N +T/ B. AM BEST RATING (A VII or gtcater): 04 4- �C ✓ «`lll C. ADMITTED COMPANY: ( Must be California Admitted) Is company admitted in California? Yes—Z No_ D. LIIuIITS: (Must be $1,000,000 or greater) What is limit provided? 0 W o0J E. PRODUCTS AND COMPLETED OPERATIONS: (Must Include) Is it inc uded? Yes No_ F. ADDITIONAL INSURDED WORDING TO INCLUDE: ( The City its officers, agents, officials, employees and vohmteers). Is it included? Yes No_ G. PRIMARY AND NON CONTRIBUTORY WORDING: (Must be included) Is it included? Yes No H. CAUTION! ( Confirm that loss or liability of the Named insured is not limited solely by their negligence.) Does endorsement include "solely by negligence" wording? Yes_ No L NOTIFICATION OF CANCELLATION: Although there is a provision that requires notification of cancellation by certified marl, per Lauren Farley the City will accept the endeavor wording. IL AUTOMOBILE LIABILITY: GiA_ INSURANCECOMPANY: lAvo cc�� � a 2 lLd g 1- 1uav'Nw61 B. AM BEST RATING (A VII or greater): _ d X C. ADMITTED COMPANY: ( MUST BE CALIFORNIA ADMITTED) Is company admitted? YCX NO D. LIMITS: ( Must be 51,000,000 minimum BI $ PD and $500.000 UM) What is limits rovided? 1.0 t)J;,p O [) , E. ADDITIONAL INSURED WORDING TO INCLUDE: (The City its officers ,agents, officials, employees and volunteers). Is it included? Yes .V No„ F. PRIMARY AND NON CONTRIBUTORY WORDING: (For Waste Haulers Only). Is it included? Yes No G. NOTIFICATION OF CANCELLATION: Although there is a provision that requires notification of cancellation by certified mail; per Lauren Farley the City will accept the endeavor wording. III. WORKERS COMPENSATION: o �� A. INSURANCE COMPANY: , V L cm tS B. AM BEST RATING (A VII or greater) AXV C. LUv1ITS: Statutory D. WAVIER OF SUBROGATION: (To include). Is it included? Yes No HAVE ALL ABOVE REQUIREMENTS BEEN MET? IF NO, WHICH ITEMS NEED TO BE COMPLETED? Yes--2— No • TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: APPROVE A PROFESSIONAL URBAN CROSSROADS, INC., SERVICES RECOMMENDATIONS: 46 c3s>-) (1-3S49 April 9, 2002 CITY COUNCIL AGENDA APR 0 9 20U2 SERVICES AGREEMENT WITH FOR TRAFFIC MODEL UPDATE 1. Approve the Professional Services Agreement for Traffic Model Update Services with Urban Crossroads, Inc., of Irvine, California, at a contract price of $189,585 for the project. 2. Authorize the Mayor and the City Clerk to execute the Agreement. 3. Authorize the Public Works Director to proceed with Phases I, II, and III of the Traffic Model Update. DISCUSSION: The City of Newport Beach Traffic Analysis Model, known as NBTAM, was created in 1988 as a part of the previous General Plan update. The model was part of a comprehensive traffic study that forecast future traffic volumes on the City's arterial street system and identified roadway deficiencies and needed improvements relative to the buildout of the General Plan. The model was developed from a larger regional traffic database. Traffic volumes and existing local and regional roadway information collected encompassed the City of Newport Beach — with portions of unincorporated Orange County, Costa Mesa, and Irvine. Average daily traffic volumes as well as AM and PM peak hour volumes were produced from the NBTAM. Periodically, the traffic model has been updated to reflect changes initiated by General Plan amendments and upgrades to the roadway system. The last approved NBTAM update was in 1996. This update of the NBTAM is proposed in concert with the City's current preparation of a comprehensive General Plan update, which will also include a revised Circulation Element. The NBTAM is intended to be used for roadway planning and traffic impact analysis, such as: SUBJECT: APPROVE A PRO ONAL SERVICES AGREEMENT WITH URBAN OSSROADS, INC., FOR TRAFFIC MODEL UPDATE S CES April 9, 2002 Page 2 General Plan Land Use analysis required by the City, including analysis of alternative land use scenarios. Amendments to the Orange County Master Plan of Arterial Highways (MPAH) Orange County Congestion Management Program (CMP) analysis The consulting firm of Urban Crossroads, Inc., was solicited to submit a proposal because they are a well - established transportation firm knowledgeable in traffic modeling and familiar with regional model intricacies. This consultant has recent experience with the City of Irvine in creating a traffic model that meets the Orange County Transportation Authority (OCTA) regional guidelines for consistency. The OCTA requires consistency between local traffic models and the current County Traffic Model OCTAM 3.1. Before the NBTAM can be used to design regionally significant infrastructure improvements model consistency must be demonstrated between NBTAM and the OCTAM 3.1 model. The Congestion Management Program (CMP) and the Growth Management Program (GMP) each require analysis of regionally significant land use decisions, also based on the OCTAM 3.1 model or a consistent subarea model. The NBTAM must meet regional modeling consistency requirements or the City will lose the ability to use the model to justify regional and local funding applications. The scope of the modeling services is defined in three phases: • Phase I - Project Initiation and Definition Refinement, at a cost of $19,195. • Phase II - Origin- Destination Survey Data Analysis, at a cost of $32,190. • Phase III -Traffic Model Update, at a cost of $138,200. There are two main differences between the existing NBTAM model and the new updated NBTAM model. One difference is a change from trip generation rates being calculated directly from land use data, to a model where trip rates are derived from socioeconomic data. An important factor in moving from a land use -based model to a socioeconomic -based model is the local consistency requirements with the Orange County Transportation Authority (OCTA) OCTAM 3.1 model. The OCTAM 3.1 model and other regional models including the Southern California Association of Governments (SCAG) model use socioeconomic data as the basis of the trip generation rates. Another difference is the new NBTAM model will use a more detailed Traffic Analysis Zone (TAZ) system. The increase in the number of TAZ's is proposed in areas such as the airport area, so that a more accurate picture of trip generation can be obtained. The scope of service was reviewed by the General Plan Update Committee and a subcommittee that discussed the scope in detail. Major issues in this review were SUBJECT: APPROVE A PROF NAL SERVICES AGREEMENT WITH URBAN OSROADS, INC., FOR TRAFFIC MODEL UPDATE SER CES April 9, 2002 Page 3 the change to a socioeconomic data base, inclusion of the origin- destination survey, and delivery of information on the existing General Plan in time for consideration as part of the visioning process. The Update Committee recommended City Council approval of the scope of services on March 25, 2002. Respectfull ,sub "I ; L - -- PUBLIC,W RKS DEPARTMENT Ste0en G. Badum, Director By: Antony Brine, P.E. Transportation Engineer Attachments: Professional Services Agreement 0 0 DRAFT PROFESSIONAL SERVICES AGREEMENT FOR TRAFFIC MODEL THAT MEETS ORANGE COUNTY TRANSPORTATION AUTHORITY CONSISTENCY GUIDELINES THIS AGREEMENT, entered into this day of , 2002, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Urban Crossroads, Inc., whose address is 41 Corporate Park, Suite 210, Irvine, California, 92606, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City is a Municipal Corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to implement a Traffic Model Update ( "Project'). C. City desires to engage Consultant to provide professional engineering services to update the City of Newport Beach Traffic Model that meets Orange County Transportation Authority Consistency Guidelines upon the terms and conditions contained in this Agreement. D. The principal member of Consultant for purpose of Project is Carleton Waters, P.E. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and -1- 0 0 desires to contract with Consultant under the terms and conditions provided in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the date of execution, and shall terminate on the 301h day of June 2003, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the scope of services, attached hereto as Exhibit "A" and incorporated herein by reference. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates set forth in Exhibits "B and C" attached hereto and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of one hundred eight -nine thousand, five hundred eighty-five and 001100 Dollars ($189,585.00). 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. -2- 9 0 3.2 Consultant shall submit monthly progress invoices to City payable by City within thirty (30) days of receipt of invoice. 3.3 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with the schedule of the billing rates as set forth in Exhibits "B and C." 3.4 City shall reimburse Consultant only for those costs or expenses, which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 3.5 Notwithstanding any other paragraph or provision of this Agreement, beginning on the effective date of this Agreement, City may withhold payment of ten percent (10 %) of each approved payment as approved retention until all services under this Agreement have been substantially completed. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's -3- supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with the community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with City. Consultant represents to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. If Consultant is performing inspection or construction management services for the City, the assigned staff shall be equipped with a Nextel Plus type cellular /direct connect unit to communicate with City Staff; consultant's Nextel Direct Connect I.D. Number will be provided to City to be programmed into City Nextel units, and vice versa. Consultant further represents that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly approve or disapprove Consultant's work, delay or faulty performance by City, contractors, or governmental agencies, or any other delays beyond Consultant's control. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed In 0 0 to constitute Consultant or any of Consultant's employees or agents to be the agents or employees of City. Consultant shall have the responsibility for and control over the details and means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the desires of City only in the results of the services. 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies, which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with Consultant on Project. 7. PROJECT MANAGER Consultant shall assign Project to a Project Manager, who shall coordinate all phases of Project. This Project Manager shall be available to City at all reasonable times during term of Project. Consultant has designated Carleton Waters to be its Project Manager. Consultant shall not bill any personnel to Project other than those personnel identified in Exhibits "B and C," whether or not considered to be key personnel, without City's prior written approval by name and specific hourly billing rate. Consultant shall not remove or reassign any personnel designated in this Section or assign any new or replacement person to Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to removal or assignment of non -key personnel. -5- 0 0 Consultant, at the sole discretion of City, shall remove from Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants it will continuously furnish the necessary personnel to complete Project on a timely basis as contemplated by this Agreement. 8. CITY POLICY Consultant shall discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that Project proceeds in a manner consistent with City goals and policies. 9. CONFORMANCE TO APPLICABLE REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator and City Council. 10. PROGRESS Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 11. HOLD HARMLESS Consultant shall indemnify, defend, save and hold harmless City, its City Council, boards and commissions, officers and employees from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, 0 0 property damages, or any other claims arising from any and all negligent acts or omissions of Consultant, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement, excepting only the active negligence or willful misconduct of City, its officers or employees, and shall include attorneys' fees and all other costs incurred in defending any such claim. Nothing in this indemnity shall be construed as authorizing, any award of attorneys' fees in any action on or to enforce the terms of this Agreement. 12. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, its elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. Insurance policies with original endorsements indemnifying Project for the following coverages shall be issued by companies admitted to do business in the State of California and assigned Best's A -VII or better rating: A. Worker's compensation insurance, including "Wavier of Subrogation" -7- clause, covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance, including additional insured and primary and non - contributory wording, covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance, including additional insured (and primary and non - contributory wording for waste haulers only), covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance, which covers the services, to be performed in connection with this Agreement in the minimum amount of One Million Dollars ($1,000,000). Said policy or policies shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure In 0 0 and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, which Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing workers compensation, comprehensive general, and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation, which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 13. PROHIBITION AGAINST TRANSFERS Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint-venture. R'll 0 0 14. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived as against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such forms as City may require, furnish reports concerning the status of services required under this Agreement. 15. CONFIDENTIALITY The information, which results from the services in this Agreement, is to be kept confidential unless City authorizes the release of information. 16. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide the following: A. City will provide access to and upon request of Consultant, provide one -10- 0 0 copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data information provided by City or others without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide blueprinting, CADD plotting, copying and other services through City's reproduction company for each of the required submittals. Consultant will be required to coordinate the required submittals with City's reproduction company. All other reproduction will be the responsibility of Consultant and as defined above. C. City staff will provide usable life of facilities criteria and provide information with regards to deficient facilities. D. City will prepare and provide to Consultant street base digital file in AutoCAD (DWG) compatible format. 17. ADMINISTRATION The Public Works Department will administer this Agreement. Richard M. Edmonston, P.E., shall be considered the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his /her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 18. RECORDS Consultant shall keep records and invoices in connection with the work to be -11- 0 0 performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit and make transcripts or copies of such records. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 19. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work for a period of thirty (30) days from the date of withholding as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. 20. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this -12- 1i Agreement. 0 21. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with Project. 22. CONFLICTS OF INTEREST A. Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 23. SUBCONSULTANT AND ASSIGNMENT Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 24. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered -13- �i personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92658 -8915 (949) 644 -3311 Fax (949) 644 -3318 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attention: Carleton Waters Urban Crossroads, Inc. 41 Corporate Park, Suite 210 Irvine, CA 92606 (949) 660 -1994 Fax (949) 660 -1991 25. TERMINATION In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt by defaulting party from the other party of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the nondefaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. SEE • • 25.1 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 26. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 27. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein whether of the same or a different character. 28. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereon. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 29. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his /her judgment as a design professional and is supplied for the general guidance of City. Since -15- Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 30. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in responsible charge of the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All drawings shall be transmitted to the City in the City's latest adopted version of AutoCAD in ".dwg" file format. All written documents shall be transmitted to the City in the City's latest adopted version of Microsoft Word and Excel. 31. PATENT INDEMNITY Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. -16- 0 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: City Attorney ATTEST: By: City Clerk CITY OF NEWPORT BEACH A Municipal Corporation Mayor URBAN CROSSROADS, INC. On f : \usem\pbw\shared\agreements \fy 01 -02 \urban crossroads - model update octa guidelines.doc -17- c 0 Exhibit A April 1, 2002 Mr. Rich Edmonston CITY OF NEWPORT BEACH 300 Newport Boulevard Newport Beach, CA 92658 -8915 Subject: City of Newport Beach Traffic Model Update Proposal (Revision #2) Dear Mr. Edmonston: INTRODUCTION The firms of Urban Crossroads, Inc., in cooperation with Austin -Foust Associates, are pleased to submit the attached proposal to perform a comprehensive update of the City of Newport Beach Traffic Model. The detailed scope and budget estimates presented herein have been developed and refined on the basis of our ongoing cooperative effort with City of Newport Beach staff to identify the most efficient and effective approach to the model update effort. The proposed work effort is also based on our knowledge of the Orange County Transportation Authority's (OCTA's) consistency guidelines and requirements. Our meetings with City staff and ongoing input from the City's decision - makers have all been used to further refine the proposed work effort. The proposed work effort is presented in terms of several phases. The first phase represents (ongoing) effort required to define the necessary work effort, assemble the needed traffic count data, and work with the General Plan Advisory Committee (GPAC) Modeling Subcommittee to develop an approved scope of services for the overall model update effort. The Phase 2 work effort consists of optional tasks related to origin - destination data collection and analysis that would serve to further validate and confirm the underlying assumptions of the Newport Beach Traffic Model (NBTM). The third phase of work consists of the level of effort necessary to update the NBTM to a current (2001) base year and satisfy the most recent regional consistency guidelines in accordance with federal, state, and local requirements. A Currently Adopted General Plan scenario will also be produced as part of the Phase 3 effort. This proposal is organized as follows: 1. Introduction 2. Scope of Work 3. Cost Summary 4. Schedule 0 0 Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 2 This proposal does not address the anticipated General Plan Update work effort. The scope of services and cost proposal for the General Plan Update will be developed after the model update is nearer to completion and the vision for the General Plan Update has been further refined. PROPOSED SCOPE OF WORK This section of the proposal describes the proposed scope of services for this work effort. The proposal is organized in accordance with the phased approach described in the introduction. Phase 1 — Project Initiation and Definition Refinement Required work tasks that must be undertaken prior to the overall update effort include: • Evaluating the available traffic count data and likely traffic count data needs • Leading several staff workshops.to "flesh out' the details of the updated model structure • Developing a detailed work program based on the results of the workshops • Preparing a model structure overview document suitable for review and comment/approval by the GPAC Modeling Subcommittee • Working with the GPAC Modeling Subcommittee to review and refine the model structure overview /model update work effort Urban Crossroads, Inc. staff are prepared to provide the necessary services in a timely manner as evidenced by the status of several of the initial tasks. The following scope of work is proposed for the Phase 1 effort: 1. Intersection Traffic Count Data Review - Urban Crossroads, Inc. staff will asses the peak hour traffic count data available from the City of Newport Beach. The available data is summarized on the list faxed to us by Janet Divan of your staff. The data will be evaluated in the context of the Newport Beach Traffic Model Intersection Analysis Locations exhibit provided to us by AFA staff, as well as the analysis location list faxed to us by Janet Divan of your staff. The objective of this effort is to identify intersections where 2001 traffic count data is not available and should be collected. This task is complete. Attachment 1 summarizes the locations where new traffic count data was required. Attachment 1 has been expanded to include several SR -73 interchange intersections not previously considered for analysis. These locations have been added as a result of input received from the General Plan Update Committee (GPUC). City staff is also aware of an additional 4 intersections where count data may be needed. Mr. Rich Edmonston 0 • CITY OF NEWPORT BEACH April 1, 2002 Page 3 2. Roadway Segment Traffic Count Data Review - Urban Crossroads, Inc. staff will review the daily roadway segment traffic count data needs for the Newport Beach Traffic Model Update project. We are unaware of any available 24 hour roadway segment traffic count data that is currently available from the City. Roadways where traffic count data should be collected will be determined on the basis of previous /recommended Newport Beach Traffic Model screenlines and current OCTAM 3.1 screenline locations. The objective of this effort is to identify roadway segments where 2001 traffic count data is not available and should be collected. Attachment 2 summarizes the locations where new daily traffic count data was required. This task is complete. 3. Model Structure Workshops — Urban Crossroads, Inc. (UC) and Austin -Foust Associates (AFA) staff will prepare materials documenting possible approaches to each step of the modeling process, including input data characteristics (land use and roadway system), trip generation, trip distribution, traffic assignment, and future forecast refinement (post - processing) procedures. Additional issues such as the potential benefits of interim year scenarios, appropriate level of service (LOS) standards, relationship to the Transportation Phasing Ordinance (TPO), and the need /desirability of evaluating peak summer versus typical "shoulder season" (spring /fall) conditions in the City of Newport Beach, etc. will also be addressed. UC and AFA staff will attend up to 4 workshops with City staff to discuss various aspects of the modeling process and to receive direction on the City's preferred approach. This task is complete. 4. Input Land Use Data Review — Urban Crossroads, Inc. staff will evaluate the categories and unit of measurement for the City land use data in terms of conversion to model inputs (socioeconomic data or SED). This task is complete. 5. Prepare Model Structure Overview - The Urban Crossroads, Inc. /Austin -Foust team will provide a model overview document that can be used to finalize the parameters of the updated NBTAM tool. A variety of issues will be discussed initially. Issues that will be discussed include: • Model type (windowed or focused) • Limits of the primary/detailed modeling area • Primary modeling traffic analysis zone structure • Land use /socio- economic data inputs • Trip generation • Trip distribution • Traffic assignment • Post - processing proceudres • Model validation / calibration parameters • • Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 4 Each of these areas will be carefully discussed to ensure that the resulting tool satisfies all of the traffic modeling needs of the City of Newport Beach. A recommended approach and one or more alternative approaches will be presented in the form of a white paper or technical memorandum. One topic recommended for discussion is the appropriate land use category level of detail in the context of long range, General Plan level analysis. A related discussion item is the conversion of land use data to socioeconomic data, which must be accomplished (at a minimum) to allow for comparisons to regional databases. Another important topic will be raw model data refinement procedures (post - processing). 6. GPAC Modeling Subcommittee Model Update Scope Review / Approval - Urban Crossroads, Inc. and /or Austin -Foust Associates staff will attend up to three meetings with the GPAC Modeling Subcommittee. The purpose of these meetings is to review the draft model update scope of services and model structure overview and determine any revisions necessary to obtain the approval of the GPAC Model Update Subcommittee. This task is complete. Phase 2 — Optional Origin- Destination Data Collection and /or Analysis City staff has indicated that interest has been expressed in providing more detailed data and /or analysis related to existing origin- destination patterns within the City of Newport Beach. The following two optional tasks would each provide valuable insight into specific travel behavior / patterns for the City of Newport Beach. Either task may be authorized independent of the other task, and either or both of these tasks should be completed prior to undertaking the model validation task in Phase 3 of this proposed work effort. 1. Regional Origin- Destination Survey Data Analysis — A substantial body of regional data related to travel behavior has been collected to calibrate the regional travel demand model. Various model parameters from this work effort will be incorporated into the updated Newport Beach Traffic Model. The regional data has been collected in the form of a home -based origin- destination survey. Urban Crossroads, Inc. staff will extract the data records specific to the City of Newport Beach and will analyze this data to further evaluate the travel behavior of City of Newport Beach residents. The following information will be analyzed and summarized in the form of a letter report as part of this work effort: • Number of trips by household type • Trip purpose data Mode choice by trip purpose Generalized distribution of trip origins and destinations for City of Newport Beach residents 1. Roadway Traffic Source Evaluation Analysis — This optional task is intended to identify the travel destinations of traffic using certain key roadway segments within the City of Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 5 Newport Beach. The proposed method of data collection is based on car following techniques. The advantage of this approach is obtaining critical data at a minimum cost. An alternative to this approach would be a comprehensive license plate survey or "mail- back" survey. Either of these techniques would increase the cost of this task by an order of magnitude. Further details regarding alternative techniques can be provided upon request. The proposed work effort would obtain sample data of at least 100 vehicles at each of the following locations: • Northbound Pacific Coast Highway south of Newport Coast Drive • Southbound Pacific Coast Highway south of the Santa Ana River • Southbound MacArthur Boulevard north of Bonita Canyon Drive The data obtained in this work effort would be used to evaluate the proportion of traffic that could be characterized as regional traffic on Pacific Coast Highway and MacArthur Boulevard (i.e., trips ending outside the City of Newport Beach). Trips within the City of Newport Beach would be "tracked" to their source as part of this work effort. The Pacific Coast Highway data could also be evaluated in the context of traffic sources at key locations within the City of Newport Beach (e.g., Mariner's Mile). The data will be compiled and our analysis summarized in the form of a letter report. Phase 3 — Newport Beach Traffic Model Update This phase of work addresses the primary work effort of updating the Newport Beach Traffic Model to reflect current conditions and to satisfy recently adopted modeling consistency guidelines pursuant to federal, state, and local requirements. 1. Refine Model Traffic Analysis Zone (TAZ) Structure - The Urban Crossroads, Inc. /Austin -Foust team will work with City staff to finalize the updated NBTAM primary study area traffic analysis zone (TAZ) structure. Additional detail in the Newport Business Complex (near John Wayne Airport) is recommended as part of this effort. The additional TAZ detail will facilitate improved traffic assignment and forecasting capabilities in this key area of the City of Newport Beach. The TAZ structure for the recently annexed Newport Coast area will also be carefully reviewed and refined as necessary. Urban Crossroads, Inc. will then provide OCTA with a digital zonal correspondence file (we typically provide the actual TRANPLAN routine directly to OCTA for this purpose) between OCTAM 3.1 and the Tier -1 and Tier -2 zone system. OCTA will use the zonal correspondence to extract vehicle trip tables from OCTAM 3.1 and provide the data to Urban Crossroads, Inc., as necessary for the various analysis years. Mr. Rich Edmonston 0 • CITY OF NEWPORT BEACH April 1, 2002 Page 6 2. Compile Existing Conditions Data - Urban Crossroads, Inc. and Austin -Foust Associates will compile existing conditions data necessary to complete the various modeling scenarios anticipated as part of this work effort. Urban Crossroads, Inc. will take the lead role in this work effort. It is anticipated that Austin -Foust Associates will be able to provide much of the necessary intersection geometric data as a result of the 1999 work effort already undertaken. Data to be compiled will include existing roadway geometries within the primary modeling area, including roadway segment through lanes and intersection through and turning movement lanes. Intersection traffic signal timing will also be compiled to reflect special conditions such as split phasing or right turn overlaps. The consultant team will work with the City of Newport Beach to support the City's efforts to provide land use data corresponding to each analysis time frame (2001, 2007, and currently adopted General Plan Buildout) for use in developing the updated Newport Beach Traffic Model. This data will be used as the starting point for each of the various horizon year scenarios. The data may be aggregated to categories that are more consistent with the land use categories identified in OCTA's modeling consistency guidelines. The data may also be converted to socio- economic data to facilitate consistency comparisons and future reviews of the regional and sub - regional socio - economic data forecasts. The consultant will also coordinate with OCTA to obtain additional Tier 3 input data or, alternately, to disaggregate regional data to the more detailed Tier 3 TAZ structure. The consultant team will compile existing roadway traffic volume data. The City of Newport Beach will be responsible for collecting any new traffic counts required. Peak hour data will be compiled for the list of intersections provided on Table 1. Data for up to 70 existing or future intersections will be compiled (There are currently 65 locations listed on Table 1). Daily traffic volumes will be compiled for all screenline locations identified on Attachment 2 to this proposal. Exhibit A depicts the recommended screenline locations and intersection analysis locations graphically. Sources of data include the City of Newport Beach, the California Department of Transportation, the Transportation Corridors Agency and other recently completed traffic studies within the primary modeling area. Daily traffic volumes will be compiled or estimated for each leg of every intersection that will be the subject of future traffic volume forecasts. This will allow the consultant team to evaluate existing peak to daily traffic relationships and use these relationships as part of the quality control procedures for developing future traffic volume forecasts. The data itself will also be used to further refine the raw model forecasts in accordance with nationally recognized procedures and processes. Data will be compiled regarding the future roadway system in the primary modeling area. Data related to future conditions will include committed improvements within the primary modeling area. The planned ultimate (General Plan) roadway system will also Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 7 be identified for all roadways within the primary modeling area. Data for areas outside the primary modeling area will be obtained from OCTA in the form of model networks. The consultant team will not be responsible for the accuracy of regional data outside of the primary modeling area. 3. 2000 Consistency Scenario - The product of this task will be a NBTAM 2000 model run that can be used to satisfy the OCTA validation year consistency requirements. The focus of the NBTAM 2000 scenario will be daily traffic conditions. Minimal attention will be paid at this point in the process to peak hour model performance, as this is not a part of the consistency requirements. Urban Crossroads, Inc. will use city land use data as input to the trip generation model. The process may involve converting the land use data to a socioeconomic data format for input into actual trip generation model. The trip generation model will be used to determine the anticipated travel demand within the primary modeling area. For consistency purposes, the local data will be used only to desegregate the regional model trip tables to the more detailed subarea TAZ structure. OCTA will provide the time of day (AM, PM, Midday, and Night) trip table for the 2000 base year regional model. Urban Crossroads, Inc., with assistance from Austin -Foust Associates (e.g., providing existing primary study area highway network data), will develop a 2000 highway network that is compatible with the subarea model zone structure. OCTA will provide the Tier -1 and Tier -2 highway network for the 2000 base year. These networks will also include the OCTAM 3.1 network within the primary modeling area. Urban Crossroads, Inc. will work with city staff to define any additional streets that need to be added to the subarea highway network (Tier 3). During the development of these networks, Urban Crossroads, Inc. will review the data provided by OCTA to ensure that modeling attributes within the primary modeling area are accurate. The detailed subarea model trip tables will be assigned to the refined subarea model highway network using the procedure determined during the Phase 1 work effort. The resulting raw model results will be compared to the results of the regional model run for the screenlines within the primary study area. Urban Crossroads, Inc. will perform OCTAM consistency checks as specified in the Subarea Modeling Guidelines Manual to ensure that the subarea model conversion process is consistent with the parent OCTAM data. 4. 2001 Validation Scenario - Urban Crossroads, Inc., in association with Austin -Foust Associates, will prepare the 2001 validation scenario. Urban Crossroads, Inc. will take the lead role in trip generation and trip distribution. Austin -Foust Associates will take the lead role in performing the model traffic assignments. Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 8 Although the Task 3 effort will yield a 2000 NBTAM scenario that is consistent with the parent model (OCTAM 3.1), a separate 2001 validation scenario will also be prepared. This will allow the Urban Crossroads /Austin -Foust team to improve upon regional model performance outside the constraints imposed by model consistency requirements. The Urban Crossroads /Austin -Foust team has historically been able to greatly improve upon regional model performance at the local arterial roadway level through extensive model parameter calibration that cannot be undertaken at the regional model level of detail. This work effort will also include an increased focus on peak hour model performance. The intersections to be included in the model will be input to the required databases, including lane configurations, existing traffic volumes, and the model network representation of the intersections. The local area trip generation results will be used to modify the regional model initial trip tables to better reflect the local area trip generation characteristics. It is anticipated that a Fratar model approach will be used in this procedure. The net changes in primary modeling area trip generation will be evaluated and documented as part of this effort. The resulting subarea model trip tables will be assigned to the subarea model highway network. The focus of the traffic assignment process will shift from consistency with the regional model to accurately reflecting study area traffic volumes. Particular attention will be paid to the peak period /hour assignments as part of the validation process. The consultant team will validate the subarea model to the existing traffic counts across screenlines and specific arterials that will be identified in consultation with city staff. The average daily traffic across screen lines and specific arterials should be within acceptable tolerances as identified in the Transportation Research Board's National Cooperative Highway Research Program Report 255. Model validation will also include detailed peak hour validation review at the intersection level for the intersections previously identified on Table 1. This will allow the Urban Crossroads, Inc. /Austin -Foust team to improve upon regional model performance outside the constraints imposed by model consistency requirements. The Urban Crossroads, Inc. /Austin -Foust team has historically been able to greatly improve upon regional model performance at the local arterial roadway level through extensive model parameter calibration that cannot be undertaken at the regional model level of detail. Peak hour validation will focus on overall intersection capacity utilization (ICU). A preliminary target of a standard deviation for the AM and PM peak hours of less than or equal to .12 is recommended. This target has been established based upon review of the NBTAM Description and Validation (1999 Update) and our recent experience in the City of Irvine. Any "fine- tuning" to the traffic model structure in order to meet consistency and validation requirements will be thoroughly documented. All adjustments will be 0 0 Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 9 conducted in manner consistent with the Subarea Modeling Guidelines Manual and acceptable to the City of Newport Beach and OCTA. 5. 2007 Short Range Interim Forecast Scenario - The consultant team will develop the subarea model future year forecasts for 2007 conditions. The updated Newport Beach traffic model databases will be updated to reflect anticipated development and roadway improvements through 2007. Growth throughout the region that is anticipated through 2007 will be estimated (interpolated) from the most current adopted regional socio- economic data forecasts. The preferred approach is to request an interim year model run from OCTA. Alternately, the 2000 trip tables can serve as the starting point for this effort. The local area trip generation results will be used to modify the regional model initial trip tables to better reflect the local area trip generation characteristics. It is anticipated that a Fratar model approach will be used in this procedure. The net changes in primary modeling area trip generation will be evaluated and documented as part of this effort. The resulting subarea model trip tables will be assigned to the subarea model highway network. Nationally recognized standards for refining the raw model forecasts using existing traffic count data and the existing (2001) model results will be the basis for all post- assignment refinements. Such refinements are typically required to account for normal model bias /error. The 2007 forecasts will be reviewed to ensure reasonable growth, peak hour to daily traffic volume relationships, and responsiveness to projected roadway congestion. Forecasts will be prepared for up to 70 existing and /or future intersections. 6. 2025 Consistency Scenario - The product of this task will be a NBTAM 2025 model run that can be used to satisfy the OCTA future horizon year (2025) consistency requirements. The focus of the NBTAM 2025 scenario will be daily traffic conditions. Minimal attention will be paid at this point in the process to peak hour model performance, as this is not a part of the consistency requirements. Urban Crossroads, Inc. will use city land use data as input to the trip generation model. The process may involve converting the land use data to a socioeconomic data format for input into actual trip generation model. The trip generation model will be used to determine the anticipated travel demand within the primary modeling area. For consistency purposes, the local data will be used only to desegregate the regional model trip tables to the more detailed subarea TAZ structure. OCTA will provide the time of day (AM, PM, Midday, and Night) trip table for the 2025 base year regional model. Urban Crossroads, Inc., with assistance from Austin -Foust Associates (e.g., providing existing primary study area highway network data), will develop a 2025 highway 0 0 Mr. Rich Edmonston CITY OF NEWPORT BEACH April 1, 2002 Page 10 network: that is compatible with the subarea model zone structure. OCTA will provide the Tier -1 and Tier -2 highway network for the 2025 horizon year. These networks will also include the OCTAM 3.1 network within the primary modeling area. Urban Crossroads, Inc. will update the 2025 network to include any additional streets that need to be added to the subarea highway network (Tier 3). During the development of these networks, Urban Crossroads, Inc. will review the data provided by OCTA to ensure that modeling attributes within the primary modeling area are accurate. The detailed subarea model trip tables will be assigned to the refined subarea model highway network using the procedure determined during the Task 1 work effort. The resulting raw model results will be compared to the results of the regional model run for the Newport Beach Traffic Model screenlines. Urban Crossroads, Inc. will perform OCTAM consistency checks as specified in the Subarea Modeling Guidelines Manual to ensure that the subarea model conversion process is consistent with the parent OCTAM data. Detailed intersection peak hour turning movement forecasts will not be produced as part of this scope of work. Detailed intersection peak hour turning movement forecasts could be prepared in the future, if desired. The goal of the project team is to document the differences between the 2025 Consistency scenario and the General Plan Buildout scenario and then use the General Plan Buildout scenario for all long range transportation planning purposes. 7. Currently Adopted General Plan Scenario - The consultant team will develop the subarea model future year forecasts for General Plan buildout (Post -2025) conditions. Updated Newport Beach traffic model databases will be developed to reflect anticipated development and roadway improvements for General Plan buildout conditions within the City of Newport Beach. Model assumptions outside the City of Newport Beach will remain consistent with the 2025 scenario assumptions. The local area trip generation results will be used to modify the regional model initial trip tables to reflect the local area trip generation for buildout of the currently adopted General Plan of the City of Newport Beach. It is anticipated that a Fratar model approach will be used in this procedure. The net changes in primary modeling area trip generation will be evaluated and documented as part of this effort. The resulting subarea model trip tables will be assigned to the subarea model highway network. Nationally recognized standards for refining the raw model forecasts using existing traffic count data and the existing (2001) model results will be the basis for all post- assignment refinements. Such refinements are typically required to account for normal model bias /error. The Post -2025 forecasts will be reviewed to ensure reasonable growth, peak hour to daily traffic volume relationships, and responsiveness to projected roadway congestion. Forecasts will be prepared for up to 70 existing and /or future intersections. Mr. Rich Edmonston • • CITY OF NEWPORT BEACH April 1, 2002 Page 11 8. Technical Documentation Report - Urban Crossroads, Inc. will prepare a comprehensive model technical documentation report that meets the requirements as specified in the Subarea Modeling Guidelines Manual. The report will be based upon the technical memoranda produced as the interim work products for the previous tasks. The City of Newport Beach will be responsible for submitting comments on the technical memoranda to ensure that the technical documentation report satisfies the needs and requirements of the City's decision makers. This report will also provide all the information necessary for OCTA to review the updated NBTM and issue the necessary finding of consistency to allow use of NBTM for MPAH analysis, including issues related to securing regional funding as necessary/appropriate. The draft technical documentation report will be submitted to the City of Newport Beach and OCTA for review. Review comments will be discussed with the project team as necessary and a revised final technical documentation report will be issued by Urban Crossroads, Inc.. 9. Team Meetings - The consultant team will attend up to 12 team meetings during the course of the work effort. This allows for a minimum of 1 meeting monthly, as well as 4 additional meetings with other interested agencies (e.g., OCTA). 10. Public Workshops /Hearings - Urban Crossroads /Austin -Foust team members will be available for up to 8 public hearings and /or meetings during the NBTM update process. These types of public outreach efforts provide an opportunity to educate the community regarding the capabilities and limitations of travel demand modeling in general and the updated NBTM in particular. The Urban Crossroads /Austin -Foust team will prepare presentation materials and handouts on an as- needed basis to support the public outreach process. COST SUMMARY The fee for the work outlined in this proposal is based upon personnel charges plus direct expenses as indicated on the attached Exhibit B for Austin -Foust Associates andExhibit C for Urban Crossroads, Inc.. The proposed work effort will be performed on a time and materials basis with a "not -to- exceed" fee amount. Exhibit D summarizes the cost of the Phase 1 work effort. The total estimated cost of the Phase 1 work effort is $19,195.00. The cost of the optional Phase 2 work effort is summarized on Exhibit E. The estimated cost of the Phase 2 work effort is $32,190.00. The estimated fee to accomplish the Phase 3 Scope of Work is $138,200.00. A detailed estimate of the cost by task and staff position is provided on Exhibit F for Urban Crossroads, Inc.. and on Exhibit G for Austin -Foust Associates. An overall summary of the Phase 3 cost by task and team member (consultant) is provided as Exhibit H. Six copies (five bound and one original for the client's use) of the draft and final project report would be prepared. Semi - Monthly billings for Urban Crossroads, Inc. will be Mr. Rich Edrnonston CITY OF NEWPORT BEACH April 1, 2002 Page 12 based upon the attached Exhibit C - BILLING RATES FOR URBAN CROSSROADS, INC.. Billings from Austin -Foust Associates will be shown as subconsultant charges on the Urban Crossroads, Inc. invoices and supported by a separate invoice from Austin -Foust Associates that provides their charges by staff level and hours. The Client agrees to limit the Design Professional's liability to the Client and to all construction Contractors and Subcontractors on the project, due to the Design Professional's negligent acts, errors, or omissions, such that the total aggregate liability of the Design Professional to all those named shall not exceed $50,000 or the Design Professional's total fee for services rendered on this project, whichever is greater. In the event that a lawsuit is brought for the enforcement of any of the terms of this agreement, the prevailing party shall be entitled to attorney fees and costs in addition to any damages. SCHEDULE A detailed Phase 3 project schedule is presented on Exhibit I. The Phase 1 work effort schedule is primarily dependent upon input from City staff and the GPAC Modeling Subcommittee. The Phase 2 work effort would require approximately 2 months to complete. A schedule of 8 months to complete the Phase 3 work effort represents an accelerated timeline for completion of the proposed work effort necessary to complete a fully consistent subarea traffic model. An interim product documenting the Currently Adopted General Plan scenario can be produced by the end of August. SUMMARY 1. Urban Crossroads, Inc., in association with Austin -Foust Associates, is pleased to provide this proposal for your use. If you have any questions, please feel free to call me at (949) 660 -1994 x209. Sincerely Yours, URBAN CROSSROADS, INC. &t - Carleton ate s, P.E. Associate Principal 00460 -05 CW:rd Attachments xc: Terry Austin, AUSTIN -FOUST ASSOCIATES 0 TABLE NEWPORT BEACH TRAFFIC MODEL UPDATE INTERSECTION FORECASTING LOCATIONS MODELING ID NUMBER (FROM AFA) 1 superior ay. /PLACENTIA AV. 2 coast hwy /BALBOA BLVD - SUPERIOR AV. 3 NEWPORT BLVD /hospital rd 5 NEWPORT BLVD /via lido 6 NEWPORT BLVD /32nd st 7 coast hwy /RIVERSIDE AV. 8 coast hwy/TUSTIN AV. 9 MACARTHUR BLVD /campus dr 10 MACARTHUR BLVD /birch st 11 campus drNON KARMAN AV. 12 MACARTHUR BLVD /newport place dr - von karman ay. 13 JAMBOREE RD /campus dr 14 JAMBOREE RD /birch st 15 bristol st north /CAMPUS DR 16 bristol st north /BIRCH ST 17 bristol st south /CAMPUS DR - IRVINE AV. 18 bristol st south /BIRCH ST 19 IRVINE AV. /mesa dr 20 IRVINE AV. /university dr 21 IRVINE AV. /santiago dr- 22nd 22 IRVINE AV. /highland dr -20th st 23 IRVINE AV. /dover dr - 19th st 24 IRVINE AV. /westcliff dr- 17th st 25 DOVER DR/westcliff dr 26 DOVER DR/16th St 27 coast hwy /DOVER DR - BAYSHORE DR 28 coast hwy /BAYSIDE DR 29 jamboree rd /MACARTHUR BLVD 30 bristol st north /JAMBOREE RD 31 bristol st/BAYVIEW PL 32 bristol st south /JAMBOREE RD 33 JAMBOREE RD /bayview way 34 JAMBOREE RD /eastbluff dr north - university dr 35 JAMBOREE RD /bison ay. 37 MACARTHUR BLVD /bison ay. 38 JAMBOREE RD /eastbluff dr -ford rd 39. MACARTHUR BLVD/ford rd - bonita canyon dr 40 JAMBOREE RD /san joaquin hills rd 41 JAMBOREE RD /santa barbara dr 42 coast hwy /JAMBOREE RD 43 san joaquin hills rd /SANTA CRUZ DR 44 san joaquin hills rd /SANTA ROSA DR 45 MACARTHUR BLVD /san joaquin hills rd 46 MACARTHUR BLVD /san miguel dr 47 coast hwy /NEWPORT CENTER DR Counts2001Status2.XIsModlnts Note: ALL CAPS indicate north /south direction. 1i TABLE 0 NEWPORT BEACH TRAFFIC MODEL UPDATE INTERSECTION FORECASTING LOCATIONS MODELING ID NUMBER (FROM AFA) I INTERSECTION 48 coast hwy /AVOCADO AV, 49 coast hwy /MACARTHUR BLVD 50 san joaquin hills rd /SAN MIGUEL DR 51 coast hwy /GOLDENROD AV. 52 san joaquin hills rd /MARGUERITE AV. 53 coast hwy /MARGUERITE AV. 54 coast hwy /POPPY AV. 56 coast hwy /BLUFF RD (Future) 59 SPYGLASS HILL RD. /san joaquin hills rd. 60 san miguel dr. /SPYGLASS HILL RD. 61 AVOCADO AV. /san miguel dr 66 coast hwy./NEW PORT COAST DR. 67 coast hwy /UNKNOWN (CRYSTAL COVE STATE PARK ?) 68 san joaquin hills rd /NEWPORT COAST DR. SR -73 SOUTHBOUND RAMPS /bison ay. SR -73 NORTHBOUND RAMPS /bison ay. SR -73 SOUTHBOUND RAMPS /bonita canyon dr. SR -73 NORTHBOUND RAMPS /bonita.canyon dr. sr -73 northbound ramps /NEWPORT COAST DR. sr -73 southbound ramps /NEWPORT COAST DR. U:1 UcJobs1004601Excetl fCounts2001 Status2. xts]Modints Counts2001Status2.xls Mod lnts Note: ALL CAPS indicate north /south direction. Z pp m O iU P 2 X a o w V a O v COAST 0 t H H by ON V a Q -LJOb p OJ D Z . W W W Q 0 ZZOG Z C O cSS HILL .Ad Z ,EP OR 6VS 7b Add Z tl tl Z I s � Q O -AV yL b 311a30O W SAN MIGUR OR, �.Qi .AV •J O I • LU Go G N ad Z QDQ � v w NE`H Q Q N � \FOR��P Ob 0 ¢ L W O Of Z J p Otl 33aOBWd( Y M 4F Y O PS160a' < Z o o W c Id C N OF i As% O — t 20 V W u G`o Q 1s X3N18 — m b0 afldWtlJ 'Atl 3NIAtl1 O i O 'Atl NLLS01 � -3 N N O d 2 V N -+ 'Atl tlNtl tllNVS z i s x Nf11Y c O m C 'Atl 3DNW0 U) l6 UOJM N l8 aO183dO5 5545 5545 Yd' a LU 7 O LL o, W ob u Z a MA • w N • w Z Z. MA V.- • EXHIBIT B • IAIAWT /,V..r0 dT A&W/A1K AW. TRAFFIC 1XIINR[RINO AND lRANlPaxrArICN PLANNING 2020 NORTH TUSTIN AVENUE • SANTA ANA. CALIFORNIA 82705.7827 Effective January 1, 2001 AUSTIN- FOUSTASSOCIATES, INC. STANDARD RAT& SCHEDULE TELEPHONE (714) 667-0406 FAX (714) 867.7882 Eteak ma80apaBofaateem CATEGORY HOURLY RATE Principal $140 Associate S135 Design Engineer $105 Transportation Engineer $80 - 5100 Transportation Planner $95 Transportation Analyst 590 $70490 Design Drafter $75 Technical/Clerical $55460 Direct expenses bMed as actual coM EXHIBIT C 9 BILLING RATES FOR URBAN CROSSROADS, INC. Compensation for Services The Consultants Billing rates for services are as follows: Position Hourly Rate Senior Principal $145.00 Principal $135.00 Associate Principal $120.00 Senior Associate $105.00 Associate $ 95.00 Senior Engineer /Planner /Designer $ 80.00 Engineer /Planner /Designer $ 70.00 Assistant Engineer /Planner $ 60.00 Senior Technician $ 50.00 Engineering Technician II $ 40.00 Engineering Technician 1 $ 35.00 Engineering Aide $ 30.00 Administrative Assistant $ 40.00 Administrative Aide $ 35.00 Clerical Aide $ 30.00 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long- distance telephone calls, travel and traffic counts will be billed at cost plus ten (10) percent. (2) Hourly rates apply to work time, travel time and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. April 13, 2001 Q f- m_ 2 X w W U) Q S a w Q Q a J W Q O U LL LL x U W m O CL W Z w Q w W W O Q D DO 0 0 0 0 0 0 0 0 000 0 0 0 0 0 o Lo O o 0 0 0 0 0 0 0 0 0 0 0 0 O -� �- n n O O O O o O O cD 0 0 0 0 cD LD wF- Qp� O 0000 rnmOD COmMCO0) E»e»esI o �LO o LO o p J ea f» ; e� � d v3 a» of o I v> J U) FDn LO 0000 If) 14" O O N Q O .- N V 07 O V H c EA a. E c w a } c O C) CO of A .m O O a U W w` c3 H w O CD Q W Q U 62 S U ir Q N O r- r CO N co In a) j Q in O m a c w O Q w H U m ° � O Q c H } w = d O a m O U J 7 S C'nO m U a�Oo D c v w w a0 p. . . . a .0 O a <'t O co O y co CL LO cD cD N R cli LO _p. h O O Cl) F u q n o _ � U m 7 J a m a C dm O � y 3 a> 1Ow m m Z Y m m o m o E > O W o f °' a, E 0 U a o n p o y Q Y N 3 J ry C Q m 9 d L O O n m U> O o \ r- N M V � co N 00 C) W F 4] 2 X w J Q Z O H d O N W Q _ a w Q Q d J W Q O Ll- U W Q I- 2 U Q W m H O d w W Z W Q U) w W w c� Q D m • 0000 0 0 000 O J O CO 0) C) C) � 0 O< CO m 0 O N r O QU 7 r- EA 64 ER N cli ~ J Cl) Ch Ch EA Ef3 el) EA Eli Q 2 It CC) H _ It M C 0 N O V O 7 Q N N N F c ER E c W Q W N M M 0 O a ` U F CD w U m C7 Q F U Q O U° 0 o EA O O Q > m c c O O J m w N Q W F OF Cj- w °' ° O } O d U J co P p U Q �O ~ Q„' C U U) CD CD N CA Q. U O) p1 y � W 'co a) a F p N Ef3 Q T-Q) m H F Z) T- O m m m � ° U O v v w O c N r N h h CL LO O C4 N U � C � N d � o Fes. C7 m w � C N N � O c Q B W o m ❑ U = Ej V j ° of n x n U 0 m L ❑ f`0 = V CO c 3 Q CO a m m 0 0 o � N � • LL _m 2 X W Cl) w Q d r W Q ~ C] Cl) [L w LL. LLI W C7 � O � m U p LL O U) U) 2 O Q U W Z M Q — m CY of O a w w Z • 0 0 0 0 0 0 0 0 0 0 0 0000 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 00 J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O OQOCt) *N -,t (O OrI�tOJm m Y1 000 m 0) (D r.- OmWOhWmm m V 02N r r0Q0 U (+j(Or0)OONNM7 N V 6% , (46% r r (f3 EA m (q m C) (a (fl (» (,s (» e4 » J cn Q Q' co W Ntl- N O N (N Il- O O) N O r Cl) LO CO O Cl) V I— F-= N r r r F 2 r U Q O CD M� It C N M d t V m C 64, N cm E C W O Q d d Cl co O O O V w O CO } c c m (D cD M O �t M Cn i m m va O O'aw U CD ~ w U CD H w(L Q (q 0 C14 0 CD C14 C%) O m C m V Cl) V R O O O (s U � F N Q m Q W H N = N > CF wJ°'o0 ED Cr O U J °_ U Q C U u' N 2 V m° O 2 y 0 w m a{- 1 F j d � N v0 .a co O ED It O qt d 0 r� w m C N r N < a` 69 o. 0 7 m V' O V V (D CO CO n c M n` 61) U H o O m � m_ d U CO X c o o m n � o o a rt mo 0 o S w U C N C7 C N aU) O1 V T = 0 oo s h 0 o .N 1 C Y O = m m Q d 2 O o N p 1 N U J o o m c U c -� Q o N ' Q C O O O O O U 43 J O d F-' ZI . . r N co 4 O 6 h N m r � c� H m S X W Cl) W U) Q a W Q a J W ❑ O 2 U LL LL Q F- S U W m O a W z W cQ G U) W F- LU (7 ❑ m W Q U O U) U) Q I— O LL z Q o 0 0 0 O 0 0 O 0 0 0 o O o O 0' 0 0 O o 0 0 0 O o 0 0 0 0 0 0 0 0 °< 0000000000 0 oLOC)Li Lri riQOcn 0(oea0o(ti0000 co e�r- tiv 0 N LO O O LO OJ V �t 00 (A cf? , O O Q O � 63 V � EA � f� 6% 6N9 "t 7 us, V) EA J CO F-: N O 00 OV 0 CCY) 0 "r0 0 rl- Ln O O a H S O C-0 V CD V U U L (D V U W C g Q U '� i. 0 O O O C/) O m N M (O O �. mN C V) Q (n Q @ O F W F- m o w m N co CD co �_ o m 2 o c O 0 d0' O N 0 N F-- (n ci N ❑ O 0 W Z a> W W O O O O ❑ U J o. O f O O O M 'O f C W 03 2 O a N CL) CO H F w e ti o k r m � 0 0 0 CL 0 [[ r o, o 2 ° � d o C U U u) u) U N i( O N O } N Oa U m L O O 0 Q o d Y o ro o m o o f Q o U> E o r� �' r E •`-' o N O F- LL U N N N U F F a N CJ -t .LO co ti N O .;S 2 m 2 X w M W U) ¢ 2 a. W H ¢ a. J W 0 O U LL LL F 2 U ¢ w m O d W Z 2 D W H W 0 O D m J J W O 0 0 0 0 0 0 0 0 0 O LO O O O O O O O O O O O O 0 0 Ln O O O O J 6 6 6 6 0 0 0 0 6 6 M L.() O L6 O ¢ V N It T O O T t M O CO � ti �h O H N N m CM 00 O N CO M M M 7 M M N O M T f` ti 7 O M O ti r T CYO N T T T N T M &93 64 64 64 69 696 64 613L 69 69 69 64 69 64 69 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 CO 0 0 (0 Cl O Q O O O O O O O O O O M O LL-) O LC) 6 C..) O CO 64 O O 64 O O O O M 64 f, � 7 O N U') O O LO CO c7' 64 (iJ T O O� Et} (A 6q � Ef3 69 61) lqr QEf3 (A U) Cn O LL Z H CO D 0 0 0 0 0 0 0 0 0 0 LO O O O O O Cn 0 0 0 0 0 0 0 0 0 0 0 O O O O O O C7 C7 0 Ln O 6 O O 6 O Ci O C7 0 C7 6 ¢ V N It T O O T*,:r 00 CM N 64 O O O O O O h CM CM N O t� co O CM m d' N N T it M CO f,- CA 0 0 N N M CF T Cn EAT EA (A T T T T CA (fl 69. O U) O U Z ¢ D] 0 d U CO C Q CJ a o 0 0 .� o O (> `m o `m E `m U N L4 N 0 C m A N F- O > L`Nd`�� in 0) io Ln C x U Ln d LLI O j cn O O 0 5 o c w _� O U O a a° Y m- cv > Q W CU C2 O O N U U c d F 2 Cc cc Q c E N tl U N N U F F a- . O CS T N M4 6 CO 1-- M CA T (� m E00ZIEM EOOZI9R COOZIOEIL COOZICM COMM E00ZI64 COONIL ZOOZISRI ZDDZILI " ZOOzmol ZOOZ19Z16 NOZI A ZOOMW6 ZOOM16 ZOOZI6ZI9 ZOOZI9I9 ZODz/Ve ZODTAZQ ZOOZIRIL ZOOMIL z00ZILV9 ZOOZIOZI9 ZOOZIEV9 ZOOZ19I9 MUM z00zICzIS ZOOV9t6 ZDOZ161S ZOOM MONO C t A o « a w d A c N y c S E ° o v Q o c u o w Y# n ATTACHMENT NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 INTERSECTION COUNT NEEDS Modeling ID Number (From AFA) Intersection Name 5 NEWPORT BLVD /via lido 8 coast hwy/TUSTIN AVE 11 campus dr/VON KARMAN AVE 17 bristol st south /CAMPUS DR - IRVINE AVE 20 IRVINE AVE /university dr 21 IRVINE AVE/santiago dr- 22nd 23 IRVINE AVE /dover dr - 19th st 24 IRVINE AVE /westcliff dr - 17th st 26 DOVER DR116th St 29 jamboree rd /MACARTHUR BLVD 31 bristol st/BAYVIEW PL 37 MACARTHUR BLVD /bison ave 46 MACARTHUR BLVD /san miguel dr 47 coast hwy /NEW PORT CENTER DR 59 SPYGLASS HILL RD. /san joaquin hills rd. 60 san miguel dr. /SPYGLASS HILL RD. 61 AVOCADO AVE /san miguel dr 66 coast hwy. /NEWPORT COAST DR. 68 san joaquin hills rd /NEWPORT COAST DR. SR -73 SOUTHBOUND RAMPS /bison ay. SR -73 NORTHBOUND RAMPS /bison ay. SR -73 SOUTHBOUND RAMPS /bonita canyon dr. SR -73 NORTHBOUND RAMPS /bonita canyon dr, sr -73 northbound_ ramps /NEWPORT COAST DR. sr -73 southbound ramps /NEWPORT COAST DR. Counts2001Status2 .xls Model lntCountNeeds Note: ALL CAPS indicate north /south direction. • ATTACHMENT 2 • NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 ROADWAY SEGMENT COUNT NEEDS SCREEN - LINE SEGMENT ID # NAME LIMITS A 1 SR73 Freeway e/o SR -55 Freeway A 2 Mesa Drive elo Newport Boulevard -East A 3 Del Mar Avenue e/o Newport Boulevard -East A 4 Wilson Street e/o Newport Boulevard -East A 5 22nd Street e/o Newport Boulevard -East A 6 19th Street e/o Newport Boulevard -East A 7 17th Street Fullerton Street to Orange Avenue A 8 16th Street Old Newport Boulevard to Orange Avenue A 9 15th Street Old Newport Boulevard to Orange Avenue A 10 Hospital Road Newport Boulevard to Old Newport Boulevard A 11 Coast Highway Old Newport Boulevard to Riverside Avenue B 12 Campus Drive Carlson Avenue to University Drive B 13 MacArthur Boulevard e/o Fairchild Road B 14 SR -73 Freeway e/o Jamboree Road (including University and Macarthur Ramps) B 15 Jamboree Road Bay View Way to University Drive /Eastbluff Drive B 16 Coast Highway Dover Drive to Bayside Drive C 17 Bison Avenue MacArthur Boulevard to SR -73 Freeway C 18 Bonita Canyon Drive MacArthur Boulevard to Buffalo Road C 19 San Joaquin Hills Road MacArthur Boulevard to San Miguel Road C 20 San Miguel Road MacArthur Boulevard to San Joaquin Hills Road C 21 Coast Highway e/o MacArthur Boulevard D 22 SR -73 Freeway e/o Newport Coast Drive D 23 Coast Highway e/o Newport Coast Drive E 24 SR -55 Freeway n/o SR -73 Freeway E 25 Red Hill Avenue n/o Bristol Street E 26 MacArthur Boulevard n/o Campus Drive E 27 Von Karman Avenue n/o Campus Drive E 28 Jamboree Road n/o Campus Drive E 29 Carlson Avenue n/o Campus Drive F 30 University Drive SR -73 Freeway to California Avenue F 31 Bison Avenue SR -73 Freeway to California Avenue F 32 Bonita Canyon Drive SR -73 Freeway to California Avenue G 33 Placentia Avenue s/o Victoria Street G 34 Harbor Boulevard s/o Victoria Street G 35 Newport Boulevard West s/o Victoria Street G 36 SR -55 Freeway s/o Victoria Street G 37 Newport Boulevard East s/o 22nd Street G 38 Santa Ana Avenue s/o 22nd Street G 39 Irvine Avenue s/o 22nd Street H 40 Jamboree Road Eastbluff Drive /Ford Road to San Joaquin Hills Road H 41 MacArthur Boulevard Ford Road /Bonita Canyon Drive to San Joaquin Hills Road H 42 San Miguel Road Ford Road to Spyglass Hill Road H 43 1 Newport Coast Drive lBonita Canyon Drive to SR -73 Freeway ATTACHMENT 2 NEWPORT BEACH TRAFFIC MODEL UPDATE 2001 ROADWAY SEGMENT COUNT NEEDS 11.\ Uclobs\ 00460\ Excel \ [ Counts200lStatus2 .xls]ModeLADTCount Needs SEGMENT [�#; SCREEN LINE ID NAME LIMITS 1 44 Bluff Road (Future) 1 45 Superior Avenue n/o Coast Highway 1 46 Newport Boulevard (SR -55) s/o Hospital Road 1 47 Riverside Avenue n/o Coast Highway 1 48 Tustin Avenue n/o Coast Highway 1 49 Dover Drive n/o Coast Highway J 50 Jamboree Road No Coast Highway J 51 Newport Center Drive n/o Coast Highway J 52 Avocado Avenue n/o Coast Highway J 53 MacArthur Boulevard n/o Coast Highway J 54 Goldenrod Avenue n/o Coast Highway J 55 Marguerite Avenue n/o Coast Highway J 56 Poppy Avenue n/o Coast Highway J 1 57 INewport Coast Drive n/o Coast Highway 11.\ Uclobs\ 00460\ Excel \ [ Counts200lStatus2 .xls]ModeLADTCount Needs