HomeMy WebLinkAboutC-3609 - PSA for On-Call Engineering Services. I
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT WITH FOR
ON -CALL ENGINEERING SERVICES
THIS AMENDMENT NO. 1 TO ON -CALL ENGINEERING SERVICES
AGREEMENT, entered into this 25th day of March, 2003, by and between the City of
Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Gail P.
Pickart, PE, whose address is 3810 East Coast Highway, Suite 4, Corona del Mar,
California, 92625, (hereinafter referred to as "Consultant'), is made with reference to the
following:
RECITALS:
A. On September 30, 2002, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT', for On-
Call Engineering Services.
B. CITY and CONSULTANT have entered into no other separate
AMENDMENTS of the AGREEMENT.
C. CITY desires to enter into this AMENDMENT NO. 1 to reflect
additional services not included in the AGREEMENT and to extend the term of the
AGREEMENT to June 30, 2003.
D. CITY desires to compensate CONSULTANT for additional
professional services needed for On -Call Engineering Services.
E. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1 ", as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to this AMENDMENT NO. 1 according to "Exhibit A" dated August 29, 2002,
attached hereto.
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2. Total additional compensation to CONSULTANT for services
performed pursuant to this AMENDMENT NO. 1 shall not exceed Twenty thousand
dollars ($20,000).
3. The term of the AGREEMENT shall be extended to June 30, 2003.
4. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 1 on the date first above written.
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:. (� M /�C4
LaVonne Harkless
City Clerk 0 0 Mft-%
CITY OF NEWPORT BEACH,
A municipal corporation
No
mayor "
City of Newport
Consultant n
BY:� L�.c,lF��v,_ifi
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Gail P. Pickart, P.E.
Consulting Civil Engineer
3810 East Coast highway, Suite 4
Corona del Mar, California 92625
Phone: (949) 640 -1076
Fax: (949) 640 -1076
August 29, 2002
Rich Edmonton, P.E.
Transportation and Development Services Manager
City of Newport Beach Public Works Department
P.O. Box 1768
Newport Beach, CA 92658 -8915
Subject: PROPOSAL FOR PROFESSIONAL SERVICES
Dear Rich:
I am pleased to present this proposal for my professional civil engineering services as a consultant to your
Development Services Section. The scope of services to be provided will involve the processing of
private development projects for entitlement review, as well as for review and approval of final design
drawings (street improvement plans, grading plans, utility plan, and subdivision maps). In essence, the
services to be provided are to partially replace those performed by a current staff member who is retiring.
The services to be performed are anticipated to average approximately ten (10) hours per week over a
period of three to six months. Services will be charged on an hourly basis at the billing rate of $90.00
per hour. Independent word - processing services to support my work efforts will be billed at the rate of
$35.00 per hour. The two stipulated hourly billing rates will include incidental expenses and costs for
transportation, telephones and photocopying. No extraordinary travel or reproduction costs are
anticipated; therefore, a weekly budget of $900 to $1,000 should be adequate (approximately $13,000 for
three months and $26,000 for six months). Billings will be submitted monthly.
I currently have in effect automobile liability insurance coverage with a $1,000,000 limit. The City of
Newport Beach is named as an additional insured under that policy.
I am prepared to commence providing services at the beginning of September 2002, so that there will be
several days of overlap before Dick Hoffstadt's retirement on or about September 13, 2002. Thank you
for giving me this opportunity to present this proposal and I look forward to continuing my longtime
relationship with the City of Newport Beach Public Works Department.
Sincerely,
�;.��
Gail P. Pickart, P.E.
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CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
11
C,- gym
Agenda Item No. 12
March 25, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lois Thompson, Administrative Manager
949 - 644 -3311
lthompson@city.newport-beach.ca.us
SUBJECT: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
WITH GAIL PICKART
RECOMMENDATIONS:
1. Approve Amendment No. 1 to On -Call Engineering Services Agreement and
authorize the Mayor and City Clerk to execute the Amendment.
2. Approve a Budget Amendment transferring $20,000 from Account No. 5200-
7000 (Salaries — Misc.) to Account No. 5200 -8080 (Professional & Technical
Services).
DISCUSSION:
On September 30, 2002, an Agreement was entered into with Gail P. Pickart, PE for
On -Call Engineering Services. Mr. Pickart agreed to provide approximately 10 hours
per week of work on an interim basis resulting from the two vacant positions, a Principal
Civil Engineer, and a GIS Analyst/Trainer. The original Agreement had a total not -to-
exceed price of $26,000 and ended on February 28, 2003.
The Transportation and Development Services Manager, Public Works Director, and
the Human Resources Department are in the process of reorganizing and recruiting for
replacement of the vacant positions. It may take some time to fill the positions and in
the interim, staff is recommending extending the term of the Agreement with Mr. Pickart
through the end of June 2003.
The scope of services include processing of private development projects for
entitlement review, review and approval of final design drawings such as: street
improvement plans, grading plans, utility plans, and subdivision maps.
SUBJECT: Amendment to Profess) Services Agreement with Gail Pickart •
March 25, 2003
Page 2
Staff estimates Mr. Pickart would work a maximum of thirteen hours per week over a
period of seventeen weeks, at a billing rate of $90 per hour. The total, not -to- exceed
cost is $20,000.
Environmental Review:
Not Applicable
Public Notice:
Not Applicable
Funding Availability:
Due to salary savings from vacant positions in the Transportation and Development
Services Division, funds are available in the Salaries -Misc. Account No. 5200 -7000.
Prepared by:
Yk* 0 rr
Lois Thompson
Administrative Manager
Attachments: Amendment No. 1
Agreement
Submitted
Works Director
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AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT WITH FOR
ON -CALL ENGINEERING SERVICES
THIS AMENDMENT NO. 1 TO ON -CALL ENGINEERING SERVICES
AGREEMENT, entered into this 25th day of March, 2003, by and between the City of
Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Gail P.
Pickart, PE, whose address is 3810 East Coast Highway, Suite 4, Corona del Mar,
California, 92625, (hereinafter referred to as "Consultant "), is made with reference to the
following:
RECITALS:
A. On September 30, 2002, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT', for On-
Call Engineering Services.
B. CITY and CONSULTANT have entered into no other separate
AMENDMENTS of the AGREEMENT.
C. CITY desires to enter into this AMENDMENT NO. 1 to reflect
additional services not included in the AGREEMENT and to extend the term of the
AGREEMENT to June 30, 2003.
D. CITY desires to compensate CONSULTANT for additional
professional services needed for On -Call Engineering Services.
E. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1 ", as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to this AMENDMENT NO. 1 according to "Exhibit A" dated August 29, 2002,
attached hereto.
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2. Total additional compensation to CONSULTANT for services
performed pursuant to this AMENDMENT NO. 1 shall not exceed Twenty thousand
dollars ($20,000).
3. The term of the AGREEMENT shall be extended to June 30, 2003.
4. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 1 on the date first above written.
CITY OF NEWPORT BEACH,
A municipal corporation
APPROVED AS TO FORM: Mayor
City of Newport Beach
By:
City Attorney
ATTEST:
By:
LaVonne Harkless
City Clerk
Consultant
M
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•
PROFESSIONAL SERVICES AGREEMENT
FOR
ON -CALL ENGINEERING SERVICES
THIS AGREEMENT, entered into this 30 day of September 2002, by and
between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as
"City"), and Gail P. Pickart, PE, whose address is 3810 East Coast Highway, Suite 4,
Corona del Mar, California, 92625, (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is in need of engineering services for plan review and approval of street
improvement plans, grading plans, utility plans, and subdivision maps.
C. City desires to engage Consultant to provide engineering services for
processing of development projects for entitlement review, as well as for
review and approval of final design drawings (street improvement plans,
grading plans, utility plans, and subdivision maps) upon the terms and
conditions contained in this Agreement.
D. The principal member of Consultant for purpose of Project is Gail P. Pickart.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
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'X1• -1 IS IT „A „ •
Gail P. Pickart, P.E.
Consulting Civil Engineer
3810 East Coast Highway, Suite 4
Corona del Mar, California 92625
Phone: (949) 640 -1076
Fax: (949) 640 -1076
August 29, 2002
Rich Edmonston, P.E.
Transportation and Development Services Manager
City of Newport Beach Public Works Department
P.O. Box 1768
Newport Beach, CA 92658 -8915
Subject: PROPOSAL FOR PROFESSIONAL SERVICES
Dear Rich:
I am pleased to present this proposal for my professional civil engineering services as a consultant to your
Development Services Section. The scope of services to be provided will involve the processing of
private development projects for entitlement review, as well as for review and approval of final design
drawings (street improvement plans, grading plans, utility plans, and subdivision maps). In essence, the
services. to be provided are to partially replace those performed by a current staff member who is retiring.
The services to be performed are anticipated to average approximately ten (10) hours per week over a
period of three to six months. Services will be charged on an hourly basis at the billing rate of $90.00
per hour. Independent word - processing services to support my work efforts will be billed at the rate of
$35.00 per hour. The two stipulated hourly billing rates will include incidental expenses and costs for
transportation, telephones and photocopying. No extraordinary travel or reproduction costs are
anticipated; therefore, a weekly budget of $900 to $1,000 should be adequate (approximately $13,000 for
three months and $26,000 for six months). Billings will be submitted monthly.
I currently have in effect automobile liability insurance coverage with a $1,000,000 limit. The City of
Newport Beach is named as an additional insured under that policy.
I am prepared to commence providing services at the beginning of September 2002, so that there will be
several days of overlap before Dick Hoffstadt's retirement on or about September 13, 2002. Thank you
for giving me this opportunity to present this proposal and I look forward to continuing my longtime
relationship with the City of Newport Beach Public Works Department.
Sincerely,
V , �'j
Gail P. Pickart, P.E.
:pdg
0 0
desires to contract with Consultant under the terms and conditions provided
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the3 day of September 2002,
and shall terminate on the 28' day of February 2003, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "A" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed on a time and materials basis only, including all reimbursable items and
subconsultant fees, in accordance with this Agreement shall not exceed the total contract
price of twenty six thousand and no /100 Dollars ($26,000.00).
3.1 Consultant shall maintain accounting records for its billings which include
the type of work performed, times and dates of work which is billed on an hourly basis,
and reimbursable expenses and services, including independent contractors,
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subconsultants, reproductions, photocopying, printing, postage, travel, etc.
3.2 Consultant shall submit monthly progress invoices to City payable by City
within thirty (30) days of receipt of invoice.
3.3 . Consultant shall not receive compensation for extra work without prior
written authorization of City.
3.4 City shall reimburse Consultant only for those costs or expenses which
have been authorized by this Agreement or specifically approved in advance by City.
Such reimbursement shall be limited and shall include nothing more than the following
costs or expenses incurred by Consultant:
A. The actual costs of independent contractors and subconsultants for
performance of any of the services which Consultant agrees to render
pursuant to this Agreement which have been approved in advance by City
and granted in accordance with the terms and conditions of this Agreement.
B. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
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are not employed by City nor have any contractual relationship with City. Consultant has
or shall obtain all licenses, permits, qualifications and approvals required of its profession.
Consultant further represents that it shall keep in effect all such licenses, permits and
other approvals during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, failure of City to furnish timely information or to promptly
approve or disapprove Consultant's work, delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control.
S. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details and means of performing the work provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement which may appear to give City
the right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
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City has retained the services of Gail Pickart to provide engineering services.
Consultant agrees to work closely and cooperate fully with City's Transportation and
Development Manager, and any other agencies, which may have jurisdiction or interest in
the work to be performed.
7. PROJECT MANAGER
Consultant shall act as Project Manager, shall coordinate all phases of
development review, and shall be available to City at all reasonable times during term of
this contract. Consultant shall not bill any services other than those services identified in
Exhibit "A" without City's prior written approval by task and specific hourly billing rate.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement.
Consultant shall not be responsible for delays which are due to causes beyond
Consultant's reasonable control; however, in the case of any such delay in the services to
be provided for Project, each party hereby agrees to provide notice to the other party so
that all delays can be addressed.
9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
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Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Transportation and Development Services
Manager informed on a regular basis regarding the status and progress of the work,
activities performed and planned, and any meetings that have been scheduled or are
desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Consultant is not required to indemnify City with insurance coverages.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
In
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any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
17. CITY'S RESPONSIBILITIES
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In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. Copies of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
---- - - - - -- others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Blueprinting, CADD plotting, copying and other services through City's
reproduction company for each of the required submittals. Consultant will
be required to coordinate the required submittals with City's reproduction
company. All other reproduction will be the responsibility of Consultant and
as defined above.
C. Usable life of facilities criteria and provide information with regards to
deficient facilities.
18. ADMINISTRATION
The Public Works Department will administer this Agreement. Richard Edmonston
shall be considered the Project Administrator and shall have the authority to act for City
under this Agreement. The Project Administrator or his authorized representative shall
represent City in all matters pertaining to the services to be rendered pursuant to this
Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
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performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. CITY S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
22. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act'), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
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affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
23. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
24. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at: Richard Edmonston, PE
City of Newport Beach
P.O. Box 1768
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3345
Fax (949) 644 -3318
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All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Gail P. Pickart, PE
3810 East Coast Highway, Suite 4
Corona del Mar, CA 92625
(949) 640 -1076
Fax (949) 640 -1076
25. TERMINATION
In the event either party hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other parry of written notice of default,
specifying the nature of such default and the steps necessary to cure such, default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
City shall have the option, at its sole discretion and without cause, of terminating
this Agreement by giving three (3) days' prior written notice to Consultant as provided
herein. Upon termination of this Agreement, City shall pay to Consultant that portion of
compensation specified in this Agreement that is earned and unpaid prior to the effective
date of termination.
26. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
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27. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
28. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By: 6 A '--,
City Attorney
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CITY OF NEWPORT BEACH
A municipal corporation
By.
h . Badum
ubli orks Director
CONSULTANT
/Gail P. Pickart, PE
• E y i-) I IS : i ",A " 0
Gail P. Pickart, P.E.
Consulting Civil Engineer
3810 East Coast Highway, Suite 4
Corona del Mar, California 92625
Phone: (949) 640 -1076
Fax: (949) 640 -1076
August 29, 2002
Rich Edmonston, P.E.
Transportation and Development Services Manager
City of Newport Beach Public Works Department
P.O. Box 1768
Newport Beach, CA 92658 -8915
Subject: PROPOSAL FOR PROFESSIONAL SERVICES
Dear Rich:
I am pleased to present this proposal for my professional civil engineering services as a consultant to your
Development Services Section. The scope of services to be provided will involve the processing of
private development projects for entitlement review, as well as for review and approval of final design
drawings (street improvement plans, grading plans, utility plans, and subdivision maps). In essence, the
serviees to be provided are to partially replace those performed by a current staff member who is retiring.
The services to be performed are anticipated to average approximately ten (10) hours per week over a
period of three to six months. Services will be charged on an hourly basis at the billing rate of $90.00
per hour. Independent word - processing services to support my work efforts will be billed at the rate of
$35.00 per hour. The two stipulated hourly billing rates will include incidental expenses and costs for
transportation, telephones and photocopying. No extraordinary travel or reproduction costs are
anticipated; therefore, a weekly budget of $900 to $1,000 should be adequate (approximately $13,000 for
three months and $26,000 for six months). Billings will be submitted monthly.
I currently have in effect automobile liability insurance coverage with a $1,000,000 limit. The City of
Newport Beach is named as an additional insured under that policy.
1 am prepared to commence providing services at the beginning of September 2002, so that there will be
several days of overlap before Dick Hoffstadt's retirement on or about September 13, 2002. Thank you
for giving me this opportunity to present this proposal and I look forward to continuing my longtime
relationship with the City of Newport Beach Public Works Department.
Sincerely,
Gail P. Pickart, P.E.
:pdg
jWy of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 059
AMOUNT: $20,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations related to a professional services agreement with Gail Pickett.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Number
Number
Number
Number
Number
Number
Number
Number
Number
Number
Description
Description
Description
5200 Public Works - Transportation Devt
7000 Salaries - Misc
5200 Public Works - Transportation Devt
8080 Services - Professional & Technical
Administrative Approval:
Amount
Debit Credit
$20,000.00
Automatic
$20,000.00
Date
L
D e
Signed:
City Council Approval: City Clerk Date
Qy of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 059
AMOUNT: $20,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
NX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations related to a professional services agreement with Gail Pickett.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed
Description
Description
Description
5200 Public Works - Transportation Devt
7000 Salaries - Mist;
5200 Public Works - Transportation Devt
8080 Services - Professional & Technical
City Council Approval: City Clerk
MAR .) n 2003
Amount
Debit Credit
$20,000.00
Automatic
$20,000.00
3 i2-c-),>
Date
D e
3I�S /o3
Date