HomeMy WebLinkAboutC-3704(A) - PSA for Installation of a Mobile Wireless Network System• • c- 310"
PROFESSIONAL SERVICES AGREEMENT BETWEEN
NORTHROP GRUMMAN PUBLIC SAFETY INC.
AND THE CITY OF NEWPORT BEACH FOR INSTALLATION OF A
MOBILE WIRELESS NETWORK SYSTEM
THIS AGREEMENT is made and entered into as of thisQrday of April, 2004, by and
between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "CITY "), and
Northrop Grumman Public Safety, Inc., a Delaware corporation, whose principal place
of business is 12005 Sunrise Valley Drive, Reston, VA 20191 ( "PSI "), and is made with
reference to the following:
RECITALS
A. CITY is a municipal corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is now
being conducted under the statutes of the State of California and the Charter of
CITY.
B. CITY is planning to implement a mobile wireless Local Area Network (LAN)
System for the Newport Beach Police Department that will provide a high -speed
computer link between 45 police vehicles and three key sites: the Newport
Beach Police Headquarters, Hoag Hospital and the Lifeguard Headquarters.
C. CITY desires to engage PSI to provide the engineering design, materials and
installation services for the new wireless LAN system, including installation of the
three Access Point (AP) sites and three wireless Bridge links, and the materials
and training to allow CITY staff to install 45 police vehicles with the wireless data
communications components ( "Project").
D. PSI possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of PSI for purposes of Project shall be Bill Reif.
F. CITY has solicited and received a proposal from PSI, has reviewed the previous
experience and evaluated the expertise of PSI, and desires to retain PSI to
render professional services under the terms and conditions set forth in this
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM:
The term of this Agreement shall commence on the _ day of April, 2004, and
shall terminate on the 30th day of June, 2004, unless terminated earlier as set
forth herein.
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2. SERVICES TO BE PERFORMED:
PSI shall diligently perform all the services described in the Statement of Work,
dated January 2004, attached hereto as Exhibit A and incorporated herein by
reference. The CITY may elect to delete certain tasks of the Statement of Work at
its sole discretion.
3. TIME OF PERFORMANCE:
Time is of the essence in the performance of services under this Agreement and
the services shall be performed to completion in a timely and diligent manner,
and according to a schedule to be mutually agreed upon by the parties following
execution of this Agreement. The failure by PSI to perform the services in a
diligent and timely manner may result in termination of this Agreement by CITY.
Notwithstanding the foregoing, PSI shall not be responsible for delays due to
causes beyond PSI's reasonable control. However, in the case of any such
delay in the services to be provided for the Project, each party hereby agrees to
provide notice to the other party so that all delays can be addressed.
3.1 PSI shall submit all requests for extensions of time for performance in
writing to the Project Administrator not later than ten (10) calendar days
after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable
time extensions for unforeseeable delays that are beyond PSI's control.
3.2 For all time periods not specifically set forth herein, PSI shall respond in
the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand - delivery or mail.
4. COMPENSATION TO PSI:
CITY shall pay PSI for the services on a fixed price basis in accordance with the
provisions of this Section. In no event shall PSI's compensation exceed One -
Hundred and Forty -Five Thousand, Two - Hundred and Forty Dollars
($145,240.00) without additional authorization from CITY. No changes shall be
made during the term of this Agreement without the prior written approval of
CITY.
4.1 PSI shall be paid according to the schedule below:
A. Hardware and Third -Party Software & Services: One hundred
percent (100 %) of the purchase price for the hardware shall be
paid upon delivery of the hardware to CITY.
B. PSI Software, Services and Miscellaneous
(Includes hardware delivery and installation)
1. Upon Issuance of City's Purchase Order: 35%
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2. Upon installation of software or modifications
on the test system OR PSI certifying that the
software or modifications are ready for testing: 50%
3. Upon Acceptance: 15%
4.2 PSI shall submit its invoices directly to CITY. Such invoices shall include
a brief description of the milestones achieved or equipment delivered
and/or the specific task in the Statement of Work to which it relates. CITY
shall pay PSI no later than thirty (30) days after approval of the invoice by
CITY staff.
4.3 CITY shall reimburse PSI only for those costs or expenses specifically
approved in this Agreement.
4.4 PSI shall not receive any compensation for Extra Work without the prior
written authorization of CITY. As used herein, "Extra Work" means any
work that is determined by CITY to be necessary for the proper
completion of the Project, but which is not included within the Statement
of Work and which the parties did not reasonably anticipate would be
necessary at the execution of this Agreement.
5. PROJECT MANAGER:
PSI shall designate a Project Manager, who shall coordinate all phases of the
Project. This Project Manager shall be available to CITY at all reasonable times
during the Agreement term. PSI has designated Bill Reif to be its Project
Manager. PSI shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the
Project without the prior written consent of CITY. CITY's approval shall not be
unreasonably withheld with respect to the removal or assignment of non -key
personnel.
PSI, at the sole discretion of CITY, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of CITY.
PSI warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
If PSI is performing inspection or construction management services for CITY,
the Project Manager and any other assigned staff shall be equipped with a
Nextel Plus type cellular /direct connect unit to communicate with CITY staff.
PSI's Nextel Direct Connect I.D. number will be provided to CITY to be
programmed into CITY Nextel units, and vice versa.
6. ADMINISTRATION:
This Agreement will be administered by the Newport Beach Police Department.
Police Capt. Tim Riley shall be the Project Administrator and shall have the
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authority to act for CITY under this Agreement. The Project Administrator or
his /her authorized representative shall represent CITY in all matters pertaining to
the services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES:
In order to assist PSI in the execution of its responsibilities under this
Agreement, CITY agrees to, where applicable:
A. Provide access to, and upon request of PSI, one copy of all existing
relevant information on file at CITY. CITY will provide all such materials in
a timely manner so as not to cause delays in PSI's work schedule.
B. Provide blueprinting and other services through CITY's reproduction
company for bid documents. PSI will be required to coordinate the
required bid documents with CITY's reproduction company. All other
reproduction will be the responsibility of PSI and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE:
8.1 All of the services shall be performed by PSI or under PSI's supervision.
PSI represents that it possesses the professional and technical personnel
required to perform the services required by this Agreement, and that it
will perform all services in a manner commensurate with community
professional standards. All services shall be performed by qualified and
experienced personnel who are not employed by CITY, nor have any
contractual relationship with CITY.
8.2 PSI represents and warrants to CITY that it has or shall obtain all
licenses, permits, qualifications, insurance and approvals of whatsoever
nature that are legally required of PSI to practice its profession. PSI
further represents and warrants to CITY that PSI shall, at its sole cost and
expense, keep in effect or obtain at all times during the term of this
Agreement, any and all licenses, permits, insurance and other approvals
that are legally required of PSI to practice its profession. PSI shall
maintain a City of Newport Beach business license during the term of this
Agreement.
8.3 PSI shall not be responsible for delay, nor shall PSI be responsible for
damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove PSI's work promptly, or delay or
faulty performance by CITY, contractors, or governmental agencies.
9. HOLD HARMLESS:
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To the fullest extent permitted by law, PSI shall indemnify, defend and hold
harmless CITY, its City Council, boards and commissions, officers, agents and
employees (collectively, the "Indemnified Parties ") from and against any and all
claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including,
without limitation, attorney's fees, disbursements and court costs) (individually, a
Claim; collectively, "Claims "), which may arise from or in any manner relate
directly to the negligent performance of services provided under this Agreement
(including, without limitation, defects in workmanship or materials and /or design
defects [if the design originated with PSI]) (including the negligent and /or willful
acts, errors and /or omissions of PSI, its principals, officers, agents, employees,
vendors, suppliers, PSIs, subcontractors, anyone employed directly or indirectly
by any of them or for whose acts they may be liable or any or all of them).
Notwithstanding the foregoing, nothing herein shall be construed to require PSI
to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the PSI.
10. INDEPENDENT CONTRACTOR:
It is understood that CITY retains PSI on an independent contractor basis and
PSI is not an agent or employee of CITY. The manner and means of conducting
the work are under the control of PSI, except to the extent they are limited by
statute, rule or regulation and the expressed terms of this Agreement. Nothing in
this Agreement shall be deemed to constitute approval for PSI or any of PSI's
employees or agents, to be the agents or employees of CITY. PSI shall have the
responsibility for and control over the means of performing the work, provided
that PSI is in compliance with the terms of this Agreement. Anything in this
Agreement that may appear to give CITY the right to direct PSI as to the details
of the performance or to exercise a measure of control over PSI shall mean only
that PSI shall follow the desires of CITY with respect to the results of the
services.
11. COOPERATION:
PSI agrees to work closely and cooperate fully with CITY's designated Project
Administrator and any other agencies that may have jurisdiction or interest in the
work to be performed. CITY agrees to cooperate with the PSI on the Project.
12. CITY POLICY:
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PSI shall discuss and review all matters relating to policy and Project direction
with CITY's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with CITY goals and
policies.
PSI is responsible for keeping the Project Administrator and /or his/her duly
authorized designee informed on a regular basis regarding the status and
progress of the Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE:
Without limiting PSI's indemnification of CITY, and prior to commencement of
work. PSI shall obtain, provide and maintain at its own expense during the term
of this Agreement, a policy or policies of liability insurance of the type and
amounts described below and in a form satisfactory to CITY.
A. Certificates of Insurance. PSI shall provide certificates of insurance with
original endorsements to CITY as evidence of the insurance coverage
required herein. Insurance certificates must be approved by CITY's Risk
Manager prior to commencement of performance or issuance of any
permit. Current certification of insurance shall be kept on file with CITY at
all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the CITY's Risk
Manager.
D. Coverage Requirements.
i. Workers' Compensation Coverage. PSI shall maintain Workers'
Compensation Insurance and Employer's Liability Insurance for his
or her employees in accordance with the laws of the State of
California. In addition, PSI shall require each subcontractor to
similarly maintain Workers' Compensation Insurance and
Employer's Liability Insurance in accordance with the laws of the
State of California for all of the subcontractor's employees. Any
notice of cancellation or non - renewal of all Workers' Compensation
policies must be received by CITY at least thirty (30) calendar days
prior to such change. The insurer shall agree to waive all rights of
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subrogation against CITY, its officers, agents, employees and
volunteers for losses arising from work performed by PSI for CITY.
ii. General Liability Coverage. PSI shall maintain commercial general
liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury, and
property damage, including without limitation, contractual liability. If
commercial general liability insurance or other form with a general
aggregate limit is used, either the general aggregate limit shall
apply separately to the work to be performed under this
Agreement, or the general aggregate limit shall be at least twice the
required occurrence limit.
iii. Automobile Liability Coverage. PSI shall maintain automobile
insurance covering bodily injury and property damage for all
activities of the PSI arising out of or in connection with work to be
performed under this Agreement, including coverage for any
owned, hired, non -owned or rented vehicles, in an amount not less
than one million dollars ($1,000,000) combined single limit for each
occurrence.
iv. Professional Errors and Omissions Insurance. PSI shall maintain
professional errors and omissions insurance, which covers the
services to be performed in connection with this Agreement in the
minimum amount of one million dollars ($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
L The CITY, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
the PSI.
ii. This policy shall be considered primary insurance as respects to
CITY, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the PSI's operations or services provided
to CITY. Any insurance maintained by CITY, including any self -
insured retention CITY may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against CITY, its
elected or appointed officers, officials, employees, agents and
volunteers.
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V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to CITY, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days written notice has been
received by CITY.
F. Timely Notice of Claims. PSI shall give CITY prompt and timely notice of
claim made or suit instituted arising out of or resulting from PSI's
performance under this Agreement.
G. Additional Insurance. PSI shall also procure and maintain, at its own cost
and expense, any additional kinds of insurance, which in its own judgment
may be necessary for its proper protection and prosecution of the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS:
16.
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of CITY. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of PSI, or of the
interest of any general partner or joint venturer or syndicate member or cotenant
if PSI is a partnership or joint- venture or syndicate or cotenancy, which shall
result in changing the control of PSI. Control means fifty percent (50 %) or more
of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership or joint- venture.
The parties recognize that a substantial inducement to CITY for entering into this
Agreement is the professional reputation, experience and competence of PSI.
Assignments of any or all rights, duties or obligations of the PSI under this
Agreement will be permitted only with the express written consent of CITY. PSI
shall not subcontract any portion of the work to be performed under this
Agreement without the prior written authorization of CITY.
7. OWNERSHIP OF DOCUMENTS:
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by PSI,
its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of CITY, and
CITY shall have the sole right to use such materials in its discretion without
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further compensation to PSI or any other party. PSI shall, at PSI's expense,
provide such Documents to CITY upon prior written request. Nothing herein
shall be deemed to grant any intellectual property rights to the CITY of any
proprietary information, software, products or processes of PSI or any other
party.
Documents, including drawings and specifications, prepared by PSI pursuant to
this Agreement are not intended or represented to be suitable for reuse by CITY
or others on any other project. Any use of completed Documents for other
projects and any use of incomplete Documents without specific written
authorization from PSI will be at CITY's sole risk and without liability to PSI.
Further, any and all liability arising out of changes made to PSI's deliverables
under this Agreement by CITY or persons other than PSI is waived against PSI
and CITY assumes full responsibility for such changes unless CITY has given
PSI prior notice and has received from PSI written consent for such changes.
18. COMPUTER DELIVERABLES:
CADD data delivered to CITY shall include the professional stamp of the
engineer or architect in charge of or responsible for the work. CITY agrees that
PSI shall not be liable for claims, liabilities or losses arising out of, or connected
with (a) the modification or misuse by CITY, or anyone authorized by CITY, of
CADD data; (b) the decline of accuracy or readability of CADD data due to
inappropriate storage conditions or duration; or (c) any use by CITY, or anyone
authorized by CITY, of CADD data for additions to this Project, for the
completion of this Project by others, or for any other Project, excepting only such
use as is authorized, in writing, by PSI. By acceptance of CADD data, CITY
agrees to indemnify PSI for damages and liability resulting from the modification
or misuse of such CADD data. All original drawings shall be submitted to CITY
in the version of AutoCAD used by CITY in ".dwg" file format on a CD, and
should comply with the CITY's digital submission requirements for Improvement
Plans. The CITY will provide AutoCAD file of CITY Title Sheets. All written
documents shall be transmitted to CITY in the CITY's latest adopted version of
Microsoft Word and Excel.
19. CONFIDENTIALITY:
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless CITY authorizes in writing the release of information.
20. OPINION OF COST:
Any opinion of the construction cost prepared by PSI represents his/her
judgment as a design professional and is supplied for the general guidance of
CITY. Since PSI has no control over the cost of labor and material, or over
competitive bidding or market conditions, PSI does not guarantee the accuracy
of such opinions as compared to contractor bids or actual cost to CITY.
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21. INTELLECTUAL PROPERTY INDEMNITY:
The PSI shall defend and indemnify CITY, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement of
any United States' letters patent, trademark, or copyright infringement, including
costs, contained in PSI's drawings and specifications provided under this
Agreement.
22. RECORDS:
PSI shall keep records and invoices in connection with the work to be performed
under this Agreement. PSI shall maintain complete and accurate records with
respect to the services charged to CITY, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to PSI
under this Agreement. All such records and invoices shall be clearly identifiable.
PSI shall allow a representative of CITY to examine, audit and make transcripts
or copies of such records and invoices during regular business hours. PSI shall
allow inspection of all work, data, Documents, proceedings and activities related
to the Agreement for a period of three (3) years from the date of final payment to
PSI under this Agreement. This is a fixed price contract. Nothing herein shall be
deemed to grant any party access to PSI's payrolls, benefits, cost of goods sold,
markups allocations or profits.
23. WITHHOLDINGS:
CITY may withhold payment to PSI of any disputed sums until satisfaction of the
dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. PSI shall
not discontinue work as a result of such withholding. PSI shall have an
immediate right to appeal to the City Manager or his/her designee with respect to
such disputed sums. PSI shall be entitled to receive interest on any withheld
sums at the rate of return that CITY earned on its investments during the time
period, from the date of withholding of any amounts found to have been
improperly withheld.
24. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS:
CITY reserves the right to employ other Consultants in connection with the
Project.
25. CONFLICTS OF INTEREST:
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The PSI or its employees may be subject to the provisions of the California
Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the
work performed under this Agreement, and (2) prohibits such persons from
making, or participating in making, decisions that will foreseeably financially
affect such interest.
If subject to the Act, PSI shall conform to all requirements of the Act. Failure to
do so constitutes a material breach and is grounds for immediate termination of
this Agreement by CITY. PSI shall indemnify and hold harmless CITY for any
and all claims for damages resulting from PSI's violation of this Section.
NOTICES:
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, to CITY by PSI and conclusively shall be
deemed served when delivered personally, or on the third business day after the
deposit thereof in the United States mail, postage prepaid, first -class mail,
addressed as hereinafter provided. All notices, demands, requests or approvals
from PSI to CITY shall be addressed to CITY at:
Capt. Tim Riley
Newport Beach Police Department
City of Newport Beach
870 Santa Barbara Drive
Newport Beach, CA, 92658 -7000
(949) 644 -3650
Fax 644 -3693
All notices, demands, requests or approvals from CITY to PSI shall be
addressed to PSI at:
Attention: Bill Reif
Northrop Grumman Public Safety Inc.
2110 Santina Ave.
Las Vegas, NV 89123
(702) 361 -2991
FAX (702) 361 -2814
TERMINATION:
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of thirty (30) calendar days, or if more than thirty (30)
calendar days are reasonably required to cure the default and the defaulting
party fails to give adequate assurance of due performance within thirty (30)
calendar days after receipt of written notice of default, specifying the nature of
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such default and the steps necessary to cure such default, the non - defaulting
party may terminate the Agreement forthwith by giving to the defaulting party
written notice thereof.
Notwithstanding the above provisions, CITY shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
fourteen (14) calendar days prior written notice to PSI. In the event of termination
under this Section, CITY shall pay PSI for services performed and costs incurred
up to the effective date of termination for which PSI has not been previously
paid. On the effective date of termination, PSI shall deliver to CITY all reports,
Documents and other information developed or accumulated in the performance
of this Agreement, whether in draft or final form.
28. COMPLIANCE WITH ALL LAWS:
PSI shall at its own cost and expense comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal,
state, county or municipal, whether now in force or hereinafter enacted. In
addition, all work prepared by PSI shall conform to applicable CITY, county, state
and federal laws, rules, regulations and permit requirements and be subject to
approval of the Project Administrator and CITY.
29. WAIVER:
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
30. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
31. CONFLICTS OR INCONSISTENCIES:
32.
In the event there are any conflicts or inconsistencies between this Agreement
and the Statement of Work or any other attachments attached hereto, the terms
of this Agreement shall govern. The CITY hereby accepts PSI's STANDARD
TERMS AND CONDITIONS, which are attached to the Statement of Work, to
the extent they do not conflict with the provisions outlined herein.
This Agreement may be modified or amended only by a written document
executed by both PSI and CITY and approved as to form by the CITY Attorney.
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33. SEVERABILITY:
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If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
34. CONTROLLING LAW AND VENUE:
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
35. EQUAL OPPORTUNITY EMPLOYMENT:
PSI represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
M• FORM:
AT
m
City Clerk
Attachments:
CITY OF NEWPORT BEACH,
A Municip 'Co oration
By:
City Manag
for the City f Newport Beach
NORTHROP GRUMMAN
PUBLIC SAFETY INC.
By: r
ohn C. Kouri
Vice President, Contracts
Exhibit A — Statement of Work
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33. SEVERABILITY:
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
34. CONTROLLING LAW AND VENUE:
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
35. EQUAL OPPORTUNITY EMPLOYMENT:
PSI represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APP O AS TO FORM:
Robin lauson,
Assistant City Attorney
.,
for the City of Newport Beach � ?
0 f�1,
ATTEST:-
.
By: '�aN'
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municip I Corporation
By:
City Manager/
for the City /of Newport Beach
NORTHROP GRUMMAN
PUBLIC SAFETY INC.
Y
B : &�`
ohn C. Kouri
Vice President, Contracts
Attachments: Exhibit A — Statement of Work
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Information Technology
January 21, 2004
Captain Tim Riley
Newport Beach Police Department
870 Santa Barbara Drive
Newport Beach, CA 92660
Northrop Grumman Corporation
Public Safety, Inc.
300 South Wacker Drive
Suite 1150
Chicago IL, 60606 -6601
CSG# 43346 Revision 3
Subject: Reduced Scope Mobile Wireless LAN System Quotation
Dear Captain Riley:
Northrop Grumman Public Safety, Inc. (PSI) provided you with a quotation and
statement of work to implement a mobile wireless LAN (802.11 hotspot) system
for the Newport Beach Police Department on November 26, 2003. Based on
your comments we reviewed that quotation and provided a revised statement of
work and price to meet your financial constraints identified at the time. That
estimate was delivered on December 1, 2003. Northrop Grumman
representatives then met with you on December 11, 2003, to review additional
technical solutions that could be offered at a lower cost. A letter was provided
on December 16, 2003 that provided our recommended reduced scope solution
and an estimated price. You subsequently agreed to this reduced scope and
requested a revised quotation that this letter provides.
Proposed Solution:
Our current proposed solution includes:
• Three AP site installs with two bridge link installs
• Forty-five amplified vehicles
• One assisted vehicle install
• No PDA support
This solution provides the best overall low cost solution and provides Newport
Beach with three extended range hot spots and amplified support for all of the
vehicles.
** NOTICE OF PROPRIETARY INFORMATION **
This document contains Northrop Grumman Public Safety, Inc. Proprietary Information including trade
secrets and shall not be duplicated, used, or disclosed (in whole or in part) without the express written
authorization of Northrop Grumman Public Safety, Inc. This document may be used by the authorized
recipient solely for internal purposes.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 2 System Quotation Estimate
Revisions to Original Statement of Work:
The changes made to the originally quoted statement of work include:
• Services provided by Northrop Grumman will now only include installations
for one assisted vehicle and three sites with two bridge links.
• PSI has eliminated all of its support to test the integrated network with
the laptop applications.
• Only minimal PSI project management support is being provided and that
is strictly to support implementation/ testing and acceptance.
• Support to resolve any CAD network connectivity issue has been removed.
Any additional support and required travel expenses required in the above areas
will be purchased at the prevailing Time and Materials (T &M) rates.
Statement of Operating Concept
Our proposal includes a complete mobile WLAN solution with a firm fixed price
(FFP) for our engineering and installation services. This quotation includes
pricing for:
• Conducting three fixed site surveys at the designated sites below.
• Completing a WLAN system design and engineering analysis.
• Installation of the three below designated city sites with an extended
range wireless Access Point (AP) "hot spot" station capability for offering
WLAN coverage to mobile units operating within each site's coverage zone
(cell).
• Installation and integration of strategic (point -to- point) wireless Bridge
links, one between Hoag Hospital and the Lifeguard Headquarters and a
second bridge link between Hoag Hospital and the NBPD headquarters for
automatic relay of hot spot data traffic back to the NBPD Headquarters
"wired" LAN /WAN infrastructure.
• Material and wireless engineering services to prepare Newport Beach
personnel for installing forty-five police vehicles with an integrated high-
speed extended range (amplified) WLAN data communications capability.
Specific contractor engineering and testing services will be directed at
assisting the NBPD vehicle maintenance staff in the efficient integration,
Notice of Proonetam Technical /Commercial Content
77u's document ,is subject to the resbicbbns Ilsted on Page 1.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 3 System Quotation Estimate
positioning, mounting, and installation of the WLAN system components
within the vehicle. Vehicle hardware installation assistance and vehicle
WLAN inspection and testing services will be provided for the first installed
police vehicle, followed with material hardware provisioning only for the
remaining forty-four vehicles.
Each of our proposed fixed site wireless hot spot installations will employ a Cisco
Aironet 350 Series Wireless Access Point unit supported by a Northrop Grumman
exclusive extended range (amplified) WLAN system; consisting of a roof mounted
(500mW) amplifier and a medium -gain 9dBi omni - directional antenna system.
All designated wireless point -to -point backhaul and wireless relay site bridge links
will employ the Cisco Aironet 350 Series Multifunction Bridge (MFB) unit(s) and
an unamplified high -gain directional antenna system. Each WLAN hot spot AP
site and centralized relay site's point -to -point wireless bridge system will provide
for automatic "reach- back" connectivity from that particular hot spot site and /or
the centralized backhaul Relay Site back to the NBPD Headquarters network.
The designated Newport Beach sites proposed for WLAN installation have been
listed as:
• NBPD Headquarters (AP Hot Spot & WLAN Relay /System End Point Node)
• Hoag Hospital (AP Hot Spot & WLAN Relay Node to NBPD Hdqtrs)
• Lifeguard Headquarters (AP Hot Spot Node with WLAN Backhaul to Hoag
Relay).
The point -to -point (cross -city) wireless relay or wireless back -haul bridge links
proposed will provide significant cost savings to the department by minimizing
any required hot spot lease -line (T -1, Cable, DSL) recurring type charges. Each
installed point -to -point wireless bridge unit installed will also support multipoint
bridging capability for readiness in meeting future system expansion.
Up to forty-five police vehicle units designated to have the capability of accessing
the police department WLAN data system will be equipped and /or provisioned
with a Cisco Aironet 350 Series Wireless Adapter PC Card for use with a PCMCIA
(Type II) PC card slot equipped vehicle Mobile Data Computer (MDC) terminal.
The MDC wireless adapter Card will also be additionally equipped and /or
provisioned with a Northrop Grumman exclusive 1 -watt extended range
(amplified) WLAN 5dBi mobile antenna system. The MDC's installed Cisco
Aironet Wireless PC Card Adapter and connected one watt amplified antenna
system will provide for high -speed extended range wireless LAN connectivity to
any within line -of -sight (LOS) range fixed site infrastructure Access Point.
The Northrop Grumman proposed extended range solution is one of the best
solutions available on the market today. The wireless LAN system components
and products employed are fully compliant with the Institute of Electrical and
Electronic Engineers (IEEE) 802.11b standard, and they support industry
Notice ofPronr/etary Technicallcommercia/ Lbntent
This document is subject to the restri'ctons listed on Page I.
Captain Tim Riley • Reduced Scope Mobile is
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 4 System Quotation Estimate
standard Wireless - Fidelity Protected Access (WPA) security architecture with 128 -
bit encryption and 802.1x Extensible Authentication Protocol (EAP). For
additional enhanced wireless security the wireless network mobile clients will also
support seamless integration with the Police Department's robust NetMotion
Mobility virtual private network (VPN) security system. With a clear line -of -sight
connection afforded between the fixed AP site antenna and the vehicle mobile
antenna, the system can be expected to achieve a secure robust (11 Mbps) data
exchange capability at ranges in excess of 1/z mile or greater.
The Northrop Grumman solution will provide Newport Beach Police Department
with state -of- the -art WLAN connectivity for its mobile units, while developing a
system fully capable of expansion to take advantage of future growth and
technological improvements.
An in depth and detailed description of the project is provided in the enclosed
detailed Statement of Work.
Pricing
The price to provide the services described above and in the attached detailed
statement of work is:
$145,073.00
Any additional support and required travel expenses required outside the quoted
Statement of Work will be purchased by the Newport Beach Police Department at
the prevailing Time and Materials (T &M) rates.
Statement of Client Responsibilities:
Newport Beach Police Department must provide and meet all of the
responsibilities detailed below, described in the enclosed Statement of Work and
scheduled in the project plan. If the tasks below are not completed as
described, project timelines currently proposed in the project statement of work
(enclosed Statement of Work, Appendix H) will need to be rescheduled and
additional costs may be incurred and chargeable.
1. At each designated fixed site AP Hot Spot and /or Relay Site location, the
Customer shall be responsible for providing a 120 -VAC, 15A electrical
breaker /power box, receptacle, or distribution panel connection within 10'
This document is subject to the tw Nd/ons listed on Page 1.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 5 System Quotation Estimate
of the fixed site's designated equipment and antenna mast installed
location.
2. Any and all site - specific Customer contracted and /or provided for
preparation work (i.e., electrical power and /or subcontractor roofing
services) must be completed at least one week prior to any scheduled
Northrop Grumman wireless installation actions as detailed in the project
plan, enclosed Statement of Work, Appendix H.
3. The Customer shall be responsible (unless otherwise contracted) for all
required internal building Cat 5 Ethernet cabling between each outdoor
mounted WLAN AP and the site's wired T -1 lease line and /or internal LAN
infrastructure. That is, the physical and logical (network configuration)
connection to the fixed site's Ethernet hub, switch, server, CSU /DSU, or
router connection port that ties the fixed site AP into the Customer's wired
(or backbone) WAN infrastructure.
4. One of the Mobile Computer TCP /IP upgrade options proposed in
quotation CSG # 43345 dated November 7, 2003 has been purchased and
implemented. To this end, an extension of CSG quotation #43345 has
been granted, and the quotation will be valid through March 31, 2004.
5. Northrop Grumman as the principal subcontractor for the WLAN
installation is not a licensed electrical contractor, nor a licensed roofing
contractor service. All electrical work, or specialized antenna installation,
or cable building access work required in support of the wireless
installation process will be subject to a change order request for
appropriate customer sponsored, city contracted, and /or licensed
subcontractor work resolution.
6. Based on the results of the site surveys some modifications may be
necessary to the acceptance plan pass /fail criteria for fixed site or vehicles
installations outlined in the enclosed Statement of Work, Appendix G.
7. Northrop Grumman has not included nor estimated any subcontractor
costs for electrical or roofing specialized subcontractor work that may be
required.
8. Northrop Grumman identification of required licensed subcontractor work
cannot be completed without an on -site survey and engineering analysis
covering each site. A site survey and engineering analysis is programmed
within the Northrop Grumman proposal for early program completion
upon contract award; and after such completion all licensed subcontractor
work identified as being necessary shall be subject to a written change
order to the Northrop Grumman proposal to capture scope of work and
any additional cost adjustments.
NoHre atProor&Vary rechnic (Camaerda /Content
This document is subject to the restrictions listed on Page 1.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 6 System Quotation Estimate
9. The Customer shall assist and support obtaining any necessary permits
required in support of the wireless system installation, such as for the
installation of rooftop antennas, antenna mast assemblies, and /or City
Public Utilities inspection.
10. Equipment Selection Criteria — Northrop Grumman has elected to use the
Cisco Aironet 350 Series Wireless; Mobile Mark Communication Antennas,
and Teletronics International products for the Mobile WLAN system
implementation described in the technical proposal. The Cisco Aironet
wireless product line is Wi -Fi compliant for interoperability with other
manufacturer wireless PC Cards or Access Points.
11. WLAN Limitations: WLAN communications is a 2.4 GHz frequency line of
sight (LOS) technology. As such, the WLAN connectivity, communication
range, signal quality, and data rates can be severely hindered by certain
weather conditions, RF- interference, RF- multi -path, other WLAN systems
operating within the same channel spectrum, or by LOS blockage and /or
obstacles. Northrop Grumman will make every engineering effort to
ensure the WLAN system link quality and range is maximized for the most
effective WLAN communications. However, Northrop Grumman does not
warrant the operation of the WLAN system against any of the above
limitations should any of these conditions occur during or after the
installations acceptance by the City.
12. Limitation: The FCC currently limits the transmit peak power to 1 -Watt (4
watts EiRP) at the 2.4GHz frequency band. This proposal assumes
operation under or up to the 1 -Watt maximum power output.
13.Access to designated City and Customer fixed sites and site networking
infrastructure (i.e., telephone closet), vehicle bays, and rooftops, as well
as access to each type of vehicle identified for wireless installation will be
required. Timely access will be provided per the mutually coordinated and
approved project work schedule. Significant delays in access due to
incomplete site prep work or unavailability of assets may necessitate
contractor work stoppage and /or increased costs. Project delays may be
subject to incurring additional contractor charges. Site visits and /or
vehicle- engineering inspections will not be conducted without coordination
with the City's WLAN Project Management staff.
14.Contractor Secured Storage Space - the Customer shall provide a secured
storage space for equipment during the installation period. A minimum
10 -foot by 10 -foot secured space will be sufficient.
15.Maintenance: Telephonic (normal work hour: Sam — 5pm PST) WLAN
technical assistance and maintenance support will be provided by the
Notice of Pinoifetary Technical /Commercial Content
This document is subject to the restictions listed on Page 1.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 7 System Quotation Estimate
contractor for a 30 -day maintenance period following the system's
installation and acceptance.
16. Maintenance: The contractor 30 days of normal work hour telephonic
technical assistance and maintenance support applies to assisting with
customer problem diagnosis, system troubleshooting, configuration,
repairing, and resolving deficiencies noted in the system /hardware during
the maintenance period.
17. Maintenance: The contractor will provide for up to 16 hours of on -site
contractor maintenance support services as maybe required over the 30
days maintenance period.
18. Maintenance: A maintenance item is defined as a hardware failure that
results in a fixed site AP or vehicle wireless LAN card failing to provide for
a wireless LAN connection to the headquarters network.
19. Maintenance: On -site contractor maintenance support required in excess
of the 16 base hours will be billed and /or contracted for at a mutually
accepted hourly labor rate.
20. Maintenance: After the 30 -day maintenance period all maintenance
support becomes a sole responsibility of NBPD IT staff, unless otherwise
separately contracted for.
21. Equipment warranty services shall be handled through Northrop Grumman
Value Added Reseller (VAR) relationship warranty services or through the
warranty service provided by the equipment manufacturer.
Terms and Conditions:
PSI standard terms and conditions apply to this quotation and are attached for
your review. A project schedule will be agreed upon after receipt of a purchase
order or properly executed contract acceptable to PSI. The CSG quotation
number (433461113) must be included in all resulting purchase orders.
This quotation will expire on March 19, 2004.
Payment Terms:
a. Hardware and Third -Parry Software and Services - 100% of the purchase
price for the hardware shall be paid upon delivery to the Customer site.
Partial deliveries, invoicing, and payment based on line item pricing
provided by PSI shall be permitted.
Notice of Proprietary Technical /Commerdal Content
n1s document is subject to the restrictions listed on Page 1.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 8 System Quotation Estimate
b. PSI license fees shall be paid upon acceptance of PSI quotation or
issuance of purchase order.
c. PSI Software, Services, and Miscellaneous (Includes hardware delivery
and installation. Bonding is not included unless specifically provided in the
PSI Quote for Services)
1.)
Upon Acceptance of PSI Quotation /Issuance of
35%
Purchase Order
2.)
Upon Installation of Software or Modifications on the
50%
Test System
or
PSI Certifying That Software or Modifications Are
Ready for Testing
3.)
Upon Acceptance
15%
Total Software, Services, & Miscellaneous
100%
Acceptance;
Acceptance will be met by successfully passing data packets at the designated
minimum extended range stated in the enclosed Statement of Work, paragraph
2.2.1B with a less than 10% packet loss at the 11 Mbps rate (4 Mbps effective)
as measured and recorded by the Cisco Aironet Client Utility, AP diagnostic tools,
and /or other 3rd party throughput measurement tools. WLAN system acceptance
testing for both range and effective aggregate throughput will be measured
utilizing a standard data packet size of 1528 bytes. A Mobile WLAN System
Equipment Installation & Acceptance Report is provided in the enclosed
Statement of Work, Appendix G and will be utilized to document each site and
Northrop Grumman installed vehicle's acceptance.
Northrop Grumman PSI thanks you for the opportunity to work with you in this
and all endeavors. Please don't hesitate to contact me at (702) 361 -2991 if I can
be of further assistance.
fits document is subject to Me restrictions listed on Page Z.
Captain Tim Riley • Reduced Scope Mobile •
January 21, 2004 Wireless LAN CSG# 43346 R3
Page 9 System Quotation Estimate
Sincerely,
Bill Reif
Project Manager
Northrop Grumman Public Safety, Inc.
Enclosures: PSI Standard Terms and Conditions
Newport Beach Police Department Mobile Wireless LAN Revised
Statement of Work
cc: Arrasmith, Poth, Kouri, File: PSI
Notire offt o etary Tedmicai /Commercial Content
This document is subject to Me res&kVons listed on Page 1.
117fOr1HOdtW7 Techno /agf
0
Newport Beach Police Department
Mobile Wireless LAN System
Revised Statement of Work
January 2004
Restrictions on Disclosure of Data Under the Freedom of Information Act. This data, furnished in connection with the proposal, are
deemed by Northrop Grumman to contain trade secrets and commercial or financial information which is privileged and confidential under
5 U.S.C. 522. Accordingly, such data shall not be disclosed outside of Newport Beach Police Department, Fairfax, VA and shall not be
duplicated, used, or disclosed, in whole or in part, for any purpose other than to evaluate the proposal except as provided in the following
legend.
Restrictions on Disclosure and Use of Data (Apr 1984). This document includes data that shall not be disclosed outside the Newport
Beach Police Department and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose other than to evaluate this
proposal. If, however, a contract is awarded to this company as a result of, or in connection with, the submission of these data, the
Newport Beach Police Department shall have the right to duplicate, use, or disclose these data to the extent provided in the resulting
contract This restriction does not limit the Newport Beach Police Departments right to use the information contained in these data if they
are obtained from another source without restriction. The data subject to this restriction are contained on the sheets so marked.
Newport eh Mobile AN JW� 0P �RMAMAX
Revised Statement of Work �---'
// nforJ=dOn Technology
Executive Summary
Northrop Grumman Information Technology (IT) and Mission Systems (MS), San Diego, is pleased to
propose our solution for the integration of a mobile wireless local area network (WLAN) with the existing
and planned wired infrastructure of Newport Beach Police Department, Newport Beach, California. By
capitalizing on the inherent speed and mobility that cutting -edge wireless technology affords, it will be
possible to seamlessly extend many of the capabilities of the wired network to mobile units operating
throughout the city.
Northrop Grumman has the skills, experience, and systems integration knowledge to provide Newport
Beach with a flexible, expandable solution. As one of the nation's leading systems integration companies
we have been involved in a wide variety of wireless projects across a spectrum of government and
commercial wireless projects. We have supported both the US Marine Corps and US Army with
battlefield advanced wireless communications systems. We have designed and integrated voice and data
systems for the Forest Service fire towers in Prescott Arizona, and we have installed a robust voice
(VoIP) and data wireless 802.11 b network for the US Forest Service in Descanso and Oak Grove,
California. We have also provided a number of advanced technology and wireless 802.1 lb local area
network live demonstrations for the Newport Beach, California Police Department and numerous other
Northrop Grumman public safety customers. Northrop Grumman is fully ready to provide the right
wireless LAN mobile solution to the Newport Beach Police Department for their high -speed mobility
needs.
Our proposal includes a complete mobile WLAN solution with a firm fixed price (FFP) for our
engineering and installation services. Our cost quote includes pricing for:
• Conducting three fixed site surveys at the designated sites below;
• Completing a WLAN system design and engineering analysis;
• Installation of the below designated city sites with an extended range wireless Access Point (AP)
"hot spot" station capability for offering WLAN coverage to mobile units operating within each
site's coverage zone (cell);
• Installation and integration of strategic (point -to- point) wireless Bridge links, one between Hoag
Hospital and the Lifeguard Headquarters and a second bridge link between Hoag Hospital and the
NBPD headquarters for automatic relay of hot spot data traffic back to the NBPD Headquarters
"wired" LANIWAN infrastructure;
• Material and wireless engineering services for installing forty-five police vehicles with an
integrated high -speed extended range (amplified) WLAN data communications capability.
Specific contractor engineering and testing services will be directed at assisting the NBPD
vehicle maintenance staff in the efficient integration, positioning, mounting, and installation of
the WLAN system components within the vehicle. Vehicle hardware installation assistance and
vehicle WLAN inspection and testing services will be provided for the first installed police
vehicle, followed with material hardware provisioning only for the remaining forty-four vehicles;
and
Each of our proposed fixed site wireless hot spot installations will employ a Cisco Aironet 350 Series
Wireless Access Point unit supported by a Northrop Grumman exclusive extended range (amplified)
WLAN system; consisting of a roof mounted (500mW) amplifier and a medium -gain 9dBi omni-
directional antenna system. All designated wireless point -to -point backhaul and wireless relay site
bridge links will employ the Cisco Aironet 350 Series Multifunction Bridge (M B) unit(s) and an
unamplified high -gain directional antenna system. Each WLAN hot spot AP site and centralized
Newport Beach Mobile Wr A%IVAV ►RV GR_IJMMAM
Revised Statement of Work �---�
!
/ niormjdbt7 Technolagy
relay site's point -to -point wireless bridge system will provide for automatic "reach- back"
connectivity from that particular hot spot site and/or the centralized backhaul Relay Site back to the
NBPD Headquarters network. The designated Newport Beach sites proposed for WLAN installation
have been listed as:
• NBPD Headquarters (AP Hot Spot & WLAN Relay /System End Point Node)
• Hoag Hospital (AP Hot Spot & WLAN Relay Node to NBPD Hdqtrs)
• Lifeguard Headquarters (AP Hot Spot Node with WLAN Backhaul to Hoag Relay)
The point -to -point (cross -city) wireless relay or wireless back -haul bridge links proposed will provide
significant cost savings to the department by minimizing any required hot spot lease-line (T -1, Cable,
DSL) recurring type charges. Each installed point -to -point wireless bridge unit installed will also support
multipoint bridging capability for readiness in meeting future system expansion.
Up to forty-five police vehicle units designated to have the capability of accessing the police department
WLAN data system will be equipped and/or provisioned with a Cisco Aironet 350 Series Wireless
Adapter PC Card for use with a PCMCIA (Type H) PC card slot equipped vehicle Mobile Data Computer
(MDC) terminal. The MDC wireless adapter Card will also be additionally equipped and/or provisioned
with a Northrop Grumman exclusive 1 -watt extended range (amplified) WLAN 5dBi mobile antenna
system. The MDC's installed Cisco Aironet Wireless PC Card Adapter and connected one watt amplified
antenna system will provide for high -speed extended range wireless LAN connectivity to any within line-
of -sight (LOS) range fixed site infrastructure Access Point.
The Northrop Grumman proposed extended range solution is one of the best solutions available on the
market today. The wireless LAN system components and products employed are fully compliant with the
Institute of Electrical and Electronic Engineers (IEEE) 802.11 b standard, and they support industry
standard Wireless - Fidelity Protected Access (WPA) security architecture with 128 -bit encryption and
802.1x Extensible Authentication Protocol (EAP). For additional enhanced wireless security the wireless
network mobile clients will also support seamless integration with the Police Department's robust
NetMotion Mobility virtual private network (VPN) security system. With a clear line -of -sight connection
afforded between the fixed AP site antenna and the vehicle mobile antenna, the system can be expected to
achieve a secure robust (11 Mbps) data exchange capability at ranges in excess of %z mile or greater.
The Northrop Grumman solution will provide Newport Beach Police Department with state -of -the -art
WLAN connectivity for its mobile units, while developing a system fully capable of expansion to take
advantage of future growth and technological improvements. Drawing on their extensive background in
both the design and implementation of complete networking solutions, together with experience gained
through highly innovative military and commercial ventures, our engineers are fully prepared to work
with you to develop a network tailored to your unique needs.
iii
Newport eh Mobile o JV40WU AV ' G_RtIMMAN
Revised Statement of Work _� ----'
!
/ n%rmation Technology
Table of Contents
IINTRODUCTION .............................................................................................................. ..............................1
2
WLAN SYSTEM PARAMETERS AND SPECIFICATIONS .......................................... ..............................1
APPENDIXC .................................................................................................................................
2.1
COMPLIANCE WITH IEEE 802.11 B ...................................................................................... ..............................1
.............................19
2.2
ADDITIONAL TECHNICAL SPECIFICATIONS .......................................................................... ..............................2
2.2.1
Vehicle WLAN Devices ............................................................................................ ..............................2
2.2.2
Access Points ............................................................................................................ ...............................
3
2.2.3
Wireless Ethernet Adapters ....................................................................................... ..............................3
2_3
NETwoRK SECURIT Y ........................................................................................................... ..............................4
3
SCOPE OF WORK ............................................................................................................. ..............................4
3.1
ENGINEERING ANALYSIS AND DESIGN ................................................................................. ..............................4
3.1.1
Life -Cycle Costs ....................................................................................................... ...............................
5
3.1.2
Coverage Areas ........................................................................................................ ...............................
5
3.1.3
Power and Antenna Cabline ..................................................................................... ...............................
5
3.1.4
Equipment Placement and Channel Coverage .......................................................... ...............................
5
3.1.5
Data Securiri ............................................................................................................ ...............................
6
3.1.6
System Interfaces ..................................................................................................... ...............................
6
3.1.7
Vehicle Setup ........................................................................................................... ...............................
6
3.1.8
Exvectation/Limitations ........................................................................................... ...............................
6
3.2
NEWPORT BEACH POLICE DEPARTMENT WLAN INFRASTRUCTURE ................................... ..............................6
3.3
WLAN DESIGN ................................................................................................................... ..............................7
3.3.1
Newport each Police Department Wireless Backbone Infrastructure .................... ...............................
8
3.3.2
Point -to -Point (Multinoint) Central Hub Site Connectivity ..................................... ...............................
8
3.3.3
AP Hot Spot Bridging and Mobile Vehicle - 802.1 lb Wireless Communications ... ...............................
8
3.3.4
Fixed Site (Hot Spot/Relay) Antenna Systems, Amplifiers, and Outdoor Enclosures ............................
9
31.5
Mobile Vehicle Antenna Systems, Amplifiers, and Installation ............................. ...............................
10
3_4
TECHNICAL APPROACH .................................................................................................... ...............................
10
3.4.1
Fixed Site AP Hot Spot —IEEE 802.11b WLAN ................................................... ...............................
11
3.4.2
Police Vehicle — IEEE 802.11b Mobile WLAN ..................................................... ...............................
12
3.4.3
Software ................................................................................................................. ...............................
13
315
IP ADDRESSES .................................................................................................................. ...............................
13
3_6
WLAN NETWORK SECURITY ............................................................................................. .............................
13
4
SYSTEM TESTING, TRAINING, AND MAINTENANCE ............................................ .............................13
4_I
SYSTEMTESTING .............................................................................................................. ...............................
13
4_2
SYSTEM WLAN TRAINING AND DOCUMENTATION .......................................................... ...............................
14
4.3
MAINTENANCE ................................................................................................................. ...............................
14
5
PROJECT PLAN ............................................................................................................... .............................15
APPENDIXA ................................................................................................................................. .............................16
ACRONYMLIST.. - - --- ... ................................................................... ............................... 16
APPENDIXB ................................................................................................................................. .............................18
IEEE8011113 OVERVIEW ...........................................................................................................
.............................18
APPENDIXC .................................................................................................................................
.............................19
ASSUMPTIONS AND LIMITATIONS ........................................................................................
.............................19
APPENDIXD .................................................................................................................................
.............................22
SITE SURVEY ENGINEERING, ANALYSIS AND DESIGN STATEMENT OF WORK ........ .............................22
APPENDIXE ................................................................................................................................. .............................25
FIXED SITE WLAN INSTALLATION STATEMENT OF WORK ............................................. .............................25
iv
Newport Beach Mobile o OP GRUMMAN
Revised Statement of Work
Information Technology
APPENDIXF ................................................................................................................................. .............................29
VEHICLE WLAN INSTALLATION STATEMENT OF WORK ................................................. .............................29
APPENDIXG ................................................................................................................................. .............................32
MOBILE WIRELESS LAN EQUIPMENT INSTALLATION & ACCEPTANCE TEST REPORT ......................... 32
APPENDIXH ................................................................................................................................. .............................37
MOBILE WIRELESS LAN SYSTEM PROJECT PLAN .............................................................. .............................37
List of Figures
Figure 1: Newport Beach WLAN Architecture ............................................................. ............................... 7
Figure 2. Building Vicinity Police Vehicle Communications ....................................... ............................... 9
is
Newport Beach Mobile A
Statement of Work
1
Introduction
Northrop Grumman IT and MS, San Diego, is pleased to submit our proposal to integrate a state- of -the-
art WLAN infrastructure with the wired and CDMA cellular data network presently supporting the
Newport Beach Police Department in the execution of their law enforcement and public safety duties.
We recognize the need to optimize limited resources in the pursuit of mission accomplishment and we
possess the systems integration knowledge, skills, and experience to put this proven technology to work
in a manner that is both practical and affordable. To achieve the most effective and efficient solution on
behalf of Newport Beach, our process will encompass the following principal steps:
• Project Planning Meeting
• Site Survey and Engineering Analysis
• Sits /System Design
• Site and Vehicle Installations
• System Testing and Final Design Report
• Training
• Maintenance
The details provided in this document are based on a number of assumptions about the existing network
serving the Newport Beach Police Department. These assumptions are enumerated in Appendix C.
Additionally, the proposed site surveys, site installations, and/or vehicle installations, and the firm fixed
price (FFP) price quotes accompanying this document have been based strictly upon the contractor's
proposed detailed statement of work described in Appendices D, E, and F respectively. Note: On -site
survey analysis, discussions, engineering, and prerequisite site work, as well as potential customer design
changes could change the scope of work, services, scheduling, and/or quantities of equipment quoted by
Northrop Grumman herein. Accordingly, any and all contractor and/or customer identified changes
mutually agreed upon as necessary for meeting the objective and successful WLAN system installation
will be identified and incorporated as written amendments to this proposal and the proposed price
adjusted accordingly.
2 WLAN System Parameters and Specifications
The objective system design and purpose for the Newport Beach Police Department Mobile Wireless
LAN System installation is to wirelessly extend the traditional "police headquarters" wired LAN network
out to mobile units operating throughout the city area. The following paragraphs describe the detailed
technical parameters and specifications to be met by the WLAN system in meeting this objective design.
The WLAN solution proposed by Northrop Grumman meets all elements for the below stated general
requirements.
2.1 Compliance With IEEE 802.11 b
Requirement 2.1A: All WLAN components proposed shall comply with IEEE 802.11 b
technical standards.
Northrop Grumman has elected to use the Cisco Aironet 350 Series product line for our basic solution and
for each of the various enhanced solutions described in this proposal. All Cisco Aironet 350 Series are
fully IEEE 802.11 b compliant. They were selected for their competitive pricing, reliability, versatility,
and industry - leading performance, range, security and expansion capability.
Newport Beach Mobile VAN mommma •GRIL MMAM
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117fOr37,7ad017 Techno%gy
Requirement 2.1 B: 11 Mbps (4 Mbps Effective) Data Rate Capacity with Automatic Data
Rate Scaling (minimum)
All Cisco Aironet 350 Series WLAN components support a maximum data rate of up to 11 Mbps and
feature automatic data rate scaling. As signal strength or link quality increases or decreases between the
IEEE 802.11 b wireless client device(s) and the wireless Access Point (AP) the throughput speed will
automatically scale between 11 Mbps, 5.5 Mbps, 2 Mbps, and 1 Mbps commensurately in order to
maintain the link quality and maximize throughput performance. It should be noted however, that the
data rate specified represents a raw peak data signaling rate and therefore does not represent the true
effective (real) data throughput capacity for the network. Since 802.1 lb devices are essentially radio
devices, they are subject to half - duplex operation — meaning that it will alternate between transmit and
receive states. The typical upstream/downstream "effective aggregate" throughput speeds for real -time
network data traffic is generally measured at 4 — 5 Mbps of aggregate data throughput or less than half of
the advertised data signaling rate. The network's data capacity is also a "shared" bandwidth capacity
between the wireless communicating devices. The total effective throughput (i.e., 4 — 5 Mbps) capacity
for any singular wireless Access Point is always being shared between the multiple wireless 802.11 b
client devices connected to and communicating with the same AP. Therefore, as the number wireless
clients communicating to an AP increases, the individual client throughput will decrease to a lower
amount based upon the number of other users also simultaneously communicating. This is true of all
IEEE 802.1 lb devices.
Requirement 2.1C: FCC Part 15 compliant (Class B device)
Cisco Aironet 350 Series wireless products operate license -free under FCC Part 15 as Class B devices.
2.2Additional Technical Specifications
2.2.1 Vehicle WLAN Devices
All vehicle WLAN devices shall have the following minimum technical specifications:
Requirement 2.2.1A: 100 mW (20dBm) transmit power
The Cisco Aironet 350 Series Wireless PC Card Adapter supports user selectable transmit power levels of
1mW, 5mW, 20mW, 50mW, and 100 mW (20 dBm) maximum as standard (non - amplified) commercial
marketed Cisco Aironet features.
Requirement 2.2.1 B: Extended range (112 -Mile) RF coverage capability (outdoor)
The Northrop Grumman proposed Extended Range (Amplified) Mobile WLAN solution is specially
engineered for use with the Cisco Aironet 350 Series Wireless products and will provide for a single user
11 Mbps (4 Mbps effective) data rate at a minimum range of 1/2 -mile provided with clear LOS signal
path between the amplified fixed site AP antenna and the mobile vehicle's external mounted antenna
system.
Requirement 2.2.1C: Extended operating temperature range
The Cisco Aironet 350 Series Wireless PC Card Adapter will operate between -221 to 158° F. The
proposed rugged version of the Cisco Aironet 350 Series Wireless Access Point has an operating
temperature range of between 4° and 13 PF.
Requirement 2.2.1 D: Support common operating systems
Cisco Aironet 350 Series wireless adapter products support the following operating systems: Windows
95, 98, NT 4.0, 2000, ME, XP, CE 2.11, CE 3.0, Mac OS 9.x, Mac OS X, and Linux.
Newport Beach Mobile A
Statement of Work
2.2.2 Access Points
JWR7)VJTOP GRUMMAM
// 7farmation Techno%gy
Proposed fixed site APs shall have the following minimum technical specifications:
Requirement 2.2.2A: Uplink: Auto- sensing, 10 /100BaseT Ethernet
The Cisco Aironet 350 Series Wireless Access Point provides an auto - sensing 10 /10013aseT Ethernet
uplink.
Requirement 2.2.26: Plenum -rated durable metal housing
The proposed ruggedized version of the Cisco Aironet 350 Series Wireless Access Point has a metal case
for durability and plenum rating.
Requirement 2.2.2C: External antenna port
The ruggedized version of the Cisco Aironet 350 Series Wireless Access Point comes equipped with
external antenna connection ports for antenna cabling and use with a variety of external auxiliary
antennas.
Requirement 2.2.2101; FCC Compliant External Amplified Outdoor -Rated Omni - directional
Antennas
Northrop Grumman has secured an exclusive FCC ID Grant for Operation of the Cisco Aironet 350 Series
products with an Extended Range (amplified) Wireless LAN System. Each proposed fixed site AP
installation includes this Northrop Grumman Extended Range System, which will consist of an integrated
antenna mast outdoor mounted 500mW amplifier couple with a Mobile Mark 9 dBi Omni - directional
Antenna. The total fixed site system output power capacity is +36 dBm (4W EiRP) maximum peak
power. Northrop Grumman has designed this extended range system to meet maximum FCC output
power specifications for maximum performance at very competitive prices.
Requirement 2.2.2E: Low -loss RF transmission line with lightning arrestor
Cisco offers low -loss RF transmission line and lightning protectors matched for optimal use with their
Aironet products. The Cisco antenna cable is rated at 3.4 dB of loss per 50 -foot of cable. However, the
Northrop Grumman Extended Range (amplified) WLAN system incorporates an Automatic Gain Control
(AGC) two stage amplifier unit, which allows for variable lengths of transmission cable to be used in the
system installations without cable loss penalties. The amplifier's main unit is mast mounted near the
antenna for minimal signal cable loss and maximized signal power into the antenna. Non - amplified
Access Point systems will utilize the same transmission cabling; however, they will not employ the two -
stage AGC amplifier unit. Lightning Arrestor protection is designed within the fixed site system to
protect equipment from surges up to 5,000 Amperes. We have fully incorporated these items into all of
our fixed site wireless LAN solutions.
2.2.3 Wireless Ethernet Adapters
Proposed WLAN adapters shall have the following minimum technical specifications:
Requirement 2.2.3A: WLAN adapters shall be compatible with ruggedized laptop MDCs
The Cisco Aironet 350 Series Wireless PC Card Adapter is an IEEE 802.11 standard wireless transceiver
designed to be compatible in both form and function for use with portable computers equipped with a
Type II PCMCIA card socket.
Requirement 2.2.3B: Support Wi -Fi Protected Access (WPA) Security Architecture
The Cisco Aironet 350 Series Wireless PC Card Adapter supports the WPA and standard WEP security
architecture with 128 -bit encryption.
Newport Beach Mobile A
Statement of Work
2.3 Network Security
Af
Information Technologf
The proposed WLAN will incorporate appropriate safeguards to prevent unauthorized
access to Police Department data.
Requirement 2.2A: All WLAN components shall incorporate a WEP encryption scheme
All Cisco Aironet 350 Series wireless products support the standard WEP security architecture, and
include 128 -bit encryption key. In addition, all Cisco Aironet products feature industry- leading WPA
security architecture based on the IEEE 802.lx/EAP standard. Central to this architecture is the
Extensible Authentication Protocol (EAP) that enables wireless client adapter manufacturers and Remote
Access Dial -In User Service (RADIUS) server vendors to independently develop interoperable client- and
server -side security software. This security architecture provides centralized user -based authentication
integrated with network logon via utilization of an EAP - enabled RADIUS server. When the user supplies
a username and password and/or certificate credential the client interacts with the RADIUS server
through a Cisco Aironet AP. When the RADIUS server authenticates the client credentials, the server and
client negotiate a single- session, single -user encryption key and the RADIUS server transmits the key to
the AP. With this centralized and standards -based architecture, wireless security scales to meet the
requirements of any organization.
Requirement 2.2B: All WLAN links shall be protected with VPN encryption to prevent
interception /infiltration by unauthorized users
Northrop Grumman is fully knowledgeable in a wide variety of state -of -the -art Wireless LAN VPN
Security solutions offered by third party security product vendors. The VPN security solution being
employed to support the Newport Beach Mobile Wireless LAN system is the NetMotion Wireless, Inc.,
NetMotion Mobility wireless security solution. This VPN security product offers a dynamic state- of -the-
art layer three VPN security solution architecture that allows for robust VPN data encryption and
tunneling between the mobile client's computer and a dedicated NetMotion Mobility VPN Server device
located at the police headquarters. The NetMotion Mobility solution provides for very robust
Authentication, Authorizing, and Accounting (AAA \) services, 128 -bit AES encryption, wireless
mobility, seamless subnet roaming, multiple network adapter (i.e., 802.11b, Ethernet, and/or CDMA) best
throughput switching, and application session persistency control through a suite of easy to use Network
Manager software components designed to work seamlessly together to eliminate the vulnerabilities often
associated with wireless LAN mobility.
3 Scope of Work
This section describes the general system architecture, basic tasks, and functionality for the proposed
Mobile WLAN System. This scope of work for the survey, engineering, design and installation of a
complete WLAN system is discussed with respect to our current understanding of the requirements for
extending the reach of the department's present wired infrastructure to mobile units that will be operating
throughout the city. The scope of work provided in this section is based on a number of preliminary
survey and pre - contract assumptions about the existing network serving the Newport Beach Police
Department. These assumptions are enumerated in Appendix C. Northrop Grumman has also delineated a
detailed statement of work for contractor actions based upon this scope of work. These contractor
statement of work actions have been delineated on a "per site survey," "per site installation," and "per
vehicle installation" basis and are described in the attached Appendices D, E, and F respectively. All
pricing accompanying this proposal offer has been provided based upon the identified assumptions,
liabilities, and statements of work delineated in the identified appendices.
3.1 Engineering Analysis and Design
Conducting an on -site engineering analysis and design review will be a critical step in the process of
properly designing, engineering, and implementing the most effective and efficient WLAN solution to
Newport Beach Mobile W GR J
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/ nfarmation Techno%gy
support Newport Beach's public safety data communications system. It is a system -wide look at the fixed
infrastructure as well the mobile environment to be supported, and will provide the background
information essential to determining how to best implement WLAN technology to provide the required
mobile data networking services.
Designing a mobile wireless network is both a science and an art form. It involves examining the
business requirement, examining each site and type of vehicle, recording physical characteristics at each
site, studying maps and building drawings, conducting a walk - through, taking RF measurements,
conducting inventories, and determining the wired and wireless connectivity requirements needed to
support the mobile environment.
The engineering analysis and design effort forms the master blueprint for the installation in that it
specifies the total system requirements — the real end -to -end user applications, throughput requirements,
the exact equipment needed, and the optimum locations for the placement of equipment and antennas. It
provides for a solid understanding of how best to meet the Newport Beach requirements and, at the same
time offers a forum for developing and discussing recommendations, enhancements, and system
limitations, as well as the final system design capabilities.
The following paragraphs describe the considerations and actions included in our engineering analysis
and design effort.
3.1.1 Life -Cycle Costs
At sites where the city does not own the buildings, the reoccurring lease costs for rooftop antenna space
of commercial buildings becomes an economic factor in determining life -cycle costs of the wireless
system. Identifying commercial buildings capable of supporting wireless communications and having the
lowest lease space costs is paramount in minimizing this recurring cost. The city will provide for an
initial list of all potentially usable buildings, towers, and other facilities, but this list will need to be
investigated and validated as each site is surveyed for wireless feasibility, supportability, and recurring
and/or non - recurring costs. If rooftop antenna space leases or agreements are not already in place, they
need to be negotiated and the list prioritized accordingly.
3.1.2 Coverage Areas
One of the key elements of a successful mobile WLAN system is the ability to attain optimum LOS
communication for providing the best possible coverage to mobile units operating within a particular
site's WLAN cell zone. To achieve this, antennas are usually placed at locations that have unobstructed
fields of view (i.e., atop buildings, towers, or other high ground). Each designated antenna site will often
need to be tested and analyzed for RF spectrum noise interference or other potential RF emitter
interference. Wireless test links will need to be established and the cell area examined for its area of
coverage to mobile units operating within the area, as well as to other potential relay or AP site buildings.
From the coverage area analysis, the viability of each site for use as a WLAN site within the overall
network can be ascertained and cost evaluated against degree of system coverage afforded.
3.1.3 Power and Antenna Cabling
Part of engineering analysis and design is the determination of how to get power to the wireless devices.
Depending on the circumstance, providing power to the wireless devices may require installation of
power drops. The engineering analysis and design will also address the issues of antenna mast/antenna
assembly mounting, grounding, antenna cabling, lightning protection, antenna support, and weatherproof
outdoor enclosures placements.
3.1.4 Equipment Placement and Channel Coverage
This step in the engineering analysis and design phase works in conjunction with the coverage area
analysis and provides a thorough examination of each site. An analysis is conducted to determine the best
channel selections to use to minimize effects of interference, allow for different multi - vehicle
Newport Beach Mobile WON � GRUMMAN
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/nformation Technology
communications aspects and maximize data throughput. The analysis is an in -depth examination to
determine the operational characteristics, quantity and placement of the wireless devices. The process
involves evaluating the properties of the space in which radio signals will be traveling to determine
obstacles and interference that may affect signal strength. These obstacles can include metal, wood,
glass, trees, walls, elevators, and equipment. The physical location and equipment mounting area, room,
or space will be examined to determine the best wireless equipment mounting location with respect to
electrical power concerns, wired network interface and cabling, antenna cabling runs, and finally antenna
mast and antenna location and mounting.
3.1.5 Data Security
Security is an important issue since wireless uses radio waves to transmit data. Standard wireless
communications consist of 128 -bit WEP packet encryption. Engineering analysis and design will include
a determination whether there is any significant throughput degradation for this level of encryption, as
well as examine other increased security options such as EAP and RADIUS server user login
authentication and VPN wireless solutions. Northrop Grumman's engineering team will discuss security
issues with the Newport Beach IT staff and program network administrator to determine what final level
of security, products, services, and encryption is required.
3.1.6 System Interfaces
The Northrop Grumman engineering team will evaluate the interoperability of the wireless equipment
with the existing wired LAN and cellular (Sprint) CDMA data infrastructure to determine if other system
interfaces are required and how to best implement them and integrate the networks for seamless
operations. In some cases, additional hardware or software may be required.
3.1.7 Vehicle Setup
The engineering analysis and design effort will include a thorough examination of the setup of wireless
equipment in vehicles.. This includes hardware mounting, power, connections, interfaces, and the location
of components and antennas. It will also include collaborative technical discussions with the police
department's vehicle maintenance staff involved with vehicle equipment installations to coordinate
installation scheduling and planning, and to consolidate and coordinate as much of the installation process
as possible.
3.1.8 Expectation /Limitations
A Site/System Engineering Analysis & Design Out brief meeting will be held with the NBPD Project
Manager and Network IT Staff to detail the findings, limitations, alternatives, and recommendations for
the implementation of the WLAN system installation. The out -brief meeting will cover any final system
design changes and will be based on all information and engineering notes derived during this phase of
the project. The meeting will cover the final system details, findings, limitations, alternatives, schedules,
and recommendations for the implementation of the WLAN system installation. Any identified system
design, material, and/or engineering cost changes identified during the site survey process will be reported
and documented in writing for change amendment to the programmed statement of work and any cost
adjustment and approvals necessary prior to start of work.
3.2 Newport Beach Police Department WLAN Infrastructure
A WLAN infrastructure will be installed in pre - designated Newport Beach Police Department and city
owned/leased space buildings and vehicles to permit high -speed mobile data connectivity back to the
department's internal Local Area Network & Wide Area Network (LAN/WAN) infrastructure. The
mobile WLAN will extend the LAN/WAN backbone from each of the selected fixed sites located
throughout the city to any mobile MDC units operating within the wireless cell range of that particular
WLAN fixed site location (WLAN Hot Spot).
Newport Beach Mobile
Statement of Work AWArMAVP F i jvY algX
117foi-177,76on Technology
Figure 1 (Newport . Beach WLAN Architecture) shown below offers an illustration of our concept fora
citywide WLAN infrastructure, based on our understanding of the requirements for a mobile WLAN
system in support of police and public safety services within Newport Beach. The primary purpose for
this high -speed mobile WLAN is to allow transfer of non - urgent data files (i.e., large records management
files, surface map updates, crime reports, etc.) between the vehicle MDC and police stations, fire stations,
or other city public safety sites. Connectivity with the WAN backbone will be achieved by establishing a
radio link between the WLAN card installed in the mobile MDC unit and any fixed location AP within
LOS range of the vehicle. Note: The architecture in shown Figure I presents a "citywide" WLAN
concept system. The statement of work outlined in this proposal will be limited strictly to material and
engineering services supporting the mobile vehicles, NBPD Headquarters, Hoag Hospital, and Lifeguard
Station sites only (i.e., highlighted sites). All other identified sites and /or connectivity are reflective of
potential future WLAN System expansion.
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3.3WLAN Design
An overview of the major design elements proposed for the Newport Beach Police, Department Mobile
WLAN is provided below, followed by a more detailed discussion in the succeeding paragraphs.
Newport Beach Mobile WON �4ADUTMgOP GRUMMAN
Statement of Work
/ ----
/ reformation Technology
Northrop Grumman will be responsible for providing on -site engineering support services, testing,
analysis, materials, and wireless system component installation in support of the described WLAN
system.
3.3.1 Newport Beach Police Department Wireless Backbone Infrastructure
A wireless LAN backbone infrastructure will be installed to interconnect selected remote fixed -site relay
buildings or cell sites to the Newport Beach Police Department Headquarters' wired network. Wireless
LAN connectivity will essentially be extended from the rooftop of the Newport Beach Police Department
to selected buildings in and around the city for providing a seamless wireless "backbone" infrastructure
throughout the Newport Beach area. Figure 1, Newport Beach Wireless Architecture, shown above
provides our concept system architecture of the wireless infrastructure links. This system infrastructure
design is based upon our preliminary feasibility study testing and numerous discussions held over the last
two years with the Newport Beach Police Department IT Staff. The seamless wireless backbone
envisioned will be achieved by establishing line -of -sight wireless connectivity between each of the
identified AP hot spot and wireless backhaul relay site locations. While only three selected sites will be
physically installed during this proposal, the concept diagram shows how the system can be easily
expanded to include additional hot spots and additional cross -city wireless and/or lease line
relay/backhaul.
The system topology shown in Figure 1 recommends a system wide implementation of installing the
Cisco Systems Aironet 350 Series brand of wireless products. This wireless product and system
configuration is recommended to provide the best performance and lowest cost for meeting the wireless
features and characteristics demanded of the wireless network. Numerous other wireless manufacturer
product lines are available and were considered — however, the Cisco Aironet product offers the best
features for system wide performance, success and standardization. As always, this product selection
may be subject to possible change should the detailed engineering analysis and design effort conclude it
necessary to move to a different product to better meet a particular system requirement(s).
3.3.2 Point -to -Point (Multi point) Central Hub Site Connectivity
The essential capability of the wireless backbone is a network of connected wireless point -to -point and/or
point- to- multipoint connections. In Figure 1, the Newport Beach Police Department and Newport Beach
area remote sites all act as intercity connection points or relay sites. Each of the designated remote sites
will perform two system connectivity functions:
• Serve as a local site point -to- multipoint (backhaul) data link relay back to Hoag Hospital, or in the
future quite possibly to 610 Newport Center Drive and then to Hoag Hospital for backbone
connectivity.
• Serve as a WLAN access point (hot spot) link to any mobile vehicles operating (clear LOS) within
their respective site's area of coverage (cell zone).
Hoag Hospital (and to a lesser extent 610 Newport Center Drive), identified within the network diagram,
will act as strategic cross -city multipoint hub site or connections point. These two sites would potentially
provide wireless "bridge" connection to /from the outlying hot spot sites as shown in Figure 1. To
perform this backhaul bridging function, each of the hub sites and each of the outlying relay sites will be
outfitted with a Cisco Aironet 350 Multifunction Bridge unit that can be configured to operate in either a
point -to -point or point -to- multipoint bridging mode. Together, the sites will serve to bridge the backbone
wireless infrastructure across the city and back to the Newport Beach Police Department Headquarters.
3.3.3 AP Hot Spot Bridging and Mobile Vehicle - 802.11b Wireless Communications
Each of the designated AP "hot spot" sites will offer WLAN communications access to police vehicles
operating within LOS signal range of the local AP site. For this mobile vehicle WLAN functionality each
Newport Beach Mobile WON 0 A fORMAO GRUMMAN
Statement of Work —
/ ,-- IJMOI adOfl Techno %gy
hot spot site will be equipped with a Cisco 350 Series Wireless Access Point unit and be configured for
root (master) AP mode of operation. An Ethernet (crossover) cable or a small Ethernet Switch unit at the
hot spot site will Ethernet link the AP unit to the site's co- located backhaul point -to -point or multipoint
bridging system for automatic relay ( backhaul) of traffic onto the backbone wireless infrastructure. This
will allow for multiple police vehicles operating within the area to wirelessly connect back into the NBPD
network infrastructure. Figure 2, Building Vicinity Police Vehicle Communications, shows a conceptual
picture of two buildings connected via the wireless backbone and having omni- directional
communications with police vehicles in their vicinity. The vehicles' MDC installed Wireless PC card
Adapter will provide for in range point -to- multipoint capability to any one of the Hot spot AP sites and
allows for seamless vehicle roaming between the hot spot AP sites.
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3.3.4 Fixed Site (Hot Spot/Relay) Antenna Systems, Amplifiers, and Outdoor Enclosures
Each AP Hot Spot and /or Relay Node site will be outfitted with an antenna system (amplified or un-
amplifiied) appropriate for maximizing LOS signal link quality, directivity, and wireless cell zone
coverage. High gain directional antennas appropriate to FCC compliance will be utilized at all point -to-
multipoint bridging (backhaul) links. Omni - directional antennas of appropriate gain for FCC compliance
will be utilized for hot spot AP and mobile vehicle coverage. Antenna mast assemblies, antenna cabling,
grounding, and lightning protection will be employed at each fixed site. The specific type of antenna
mast assembly and cabling will be appropriate for the proper antenna mounting for each building's site
survey evaluated and designed antenna location (i.e., tripod, non - penetrating, weighted skid, or side
mount). The contractor is equipped to handle simple antenna mast installations and cabling runs.
However, difficult and/or complex antenna mast, tower, and extensive cabling runs may need to be
subcontracted to a specialized antenna installation company as may be determined during detailed
engineering design. Difficult/complex antenna installations will be subject to an engineering change
amendment to this proposal as necessary for antenna specialist subcontractor work.
Outdoor environmental controlled enclosures will be employed as required to house the wireless
equipment (AP's/Bridge units, amplifiers, Ethernet hub, etc.) near the antenna system for ease of
installation, minimize cabling, and localized servicing of the system where necessary. However, the
detailed on -site survey and engineering design may recommend indoor placement of the wireless
equipment where facilities offer a more advantageous technical and /or cost savings measure. Outdoor
enclosures assemblies have been included in our cost quote for all three sites.
Newport Beach Mobile VON NOR, MIM •GRUMMAN
Statement of Work �--- -_____. --
117farmadO17 Techno%gy
Electrical power distribution/receptacles /cabling for operating the wireless equipment at each fixed site
will be a responsibility of the Newport Beach Police Department/city; or subsequently submitted for an
engineering change amendment for appropriate electrical subcontractor work.
External 2.4 GHz FCC certified and authorized RF amplifier units will be employed at each AP hot spot
site for extended range omni- directional wireless communications to WLAN cell area mobile vehicles.
Fixed site point- to- point/multipoint links will be installed as un- amplified links and utilize high gain
directional antennas compatible with the selected equipment's (Cisco Bridge) inherent power output
specifications to maximize link quality between the sites.
3.3.5 Mobile Vehicle Antenna Systems, Amplifiers, and Installation
Police vehicles designated for WLAN capability will be outfitted with a Cisco Aironet 350 Series
Wireless PC Card Adapter, cabling, 1 -watt RF amplifier unit, and a 5dBi vehicle antenna system. The
physical location and installation of the amplifier unit, equipment powering, cabling, and mounting of the
vehicle antenna will be a responsibility of the Newport Beach Police Department in close coordination,
engineering, testing, and recommendation with the contractor. This collaborative installation
responsibility is factored as a cost savings measure to the city in that the NBPD customer has represented
that they have in -house vehicle maintenance personnel familiar with vehicular radio communications
installations. Any pre or post contract award changes to the contractor's required detailed responsibilities
for vehicle installations will require an engineering change amendment to this proposal contract in order
to support vehicular communications systems subcontractor installation work.
3.4Technical Approach
Northrop Grumman will provide contractor engineering and installation support for the proposed Mobile
WLAN system. Each of the city selected fixed WLAN Access Point (AP) hot spot sites will contain at a
minimum a single extended range "amplified" WLAN access point system and a WLAN backhaul bridge
link system. Hoag Hospital, designated as a strategic centralized Relay Site, will also be equipped with a
point -to -point (PtoP) WLAN bridging and directional antenna system for interconnecting the site back to
the Police Department Headquarters.
Hoag Hospital will support WLAN backhaul relay of data traffic between the Police Department
Headquarters, Hoag Hospital, and the Lifeguard Headquarters AP Hot Spot fixed sites. Forty-five police
vehicles will be provisioned for being equipped with a Mobile Data Computer (MDC) Wireless LAN
client adapter and a Northrop Grumman exclusive "amplified" 5dBi mobile vehicle antenna system for
extended range line -of -site (LOS) wireless connectivity to any in -range fixed AP sites. The below listed
tasks will be completed by the contractor in support of the technical approach:
The contractor will install a single Northrop Grumman Extended Range (amplified) Wireless
LAN Access Point System at each designated fixed site `hot spot" location to provide area
extended range WLAN (cell site) coverage. The installed Northrop Grumman Extended Range
(amplified) Wireless LAN System will consist of: one Cisco Aironet 350 Series AP, one 500mW
amplifier, one set low -loss RF cabling, one lightning arrestor, and one outdoor rated omni-
directional antenna system. The antenna will be mast - mounted on the building rooftop or in a
more appropriate antenna install location as determined by site survey.
The contractor will install at the Lifeguard Headquarters designated "hot spot" location a WLAN
"backhaul" Bridge System for the purpose of relaying each site's data traffic, under a point -to-
point concept, to /from the WLAN system's centralized Relay Site node located at Hoag Hospital.
Each site's WLAN Bridge System will consist of one Cisco Aironet 350 Series Wireless
Multifunctional Bridge (MFB) unit, one set of low -loss RF cabling, lightning arrestor, and an
outdoor rated high gain directional antenna system. The antenna system will be mast - mounted on
the building rooftop space or in a more appropriate antenna mast installation location as best
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determined by site survey. The Cisco MFB units will be configured for PtP operation and each
sites antenna systems aligned for optimum performance.
The contractor will install a strategic "backbone" point -to -point wireless LAN Relay system setup
between the strategic designated AP hot spot sites located at Hoag Hospital and the Police
Department Headquarters facility. The installed WLAN P -to -P Relay system at each site will
consist of: one Cisco Aironet 350 Series Wireless Multifunctional Bridge (MFB) unit, one set of
low -loss RF cabling, lightning arrestor, and an outdoor rated high gain directional antenna
system. The antenna system will be mast - mounted on the building rooftop space or in a more
appropriate antenna mast installation location as best determined by site survey. The Cisco MFB
units will be configured for PtP operation and each site's antenna systems aligned for optimum
performance
Each designated police vehicle Mobile Data Computer (MDC) terminal/platform will be
provisioned for the installation of a Cisco Aironet LMC -350 Wireless PC Card Adapter,
accompanied by a 1 -watt amplifier unit and 5dBi mobile antenna system for extended range
operation. The contractor will assist the NBPD vehicle maintenance staff with the WLAN
hardware integration, positioning, and testing of the first vehicle's installation. All remaining
and/or subsequent services will be directed at inspecting amplifier unit installations and
supporting material delivery only for the remaining (44) vehicle fleet. hi support of the vehicle
WLAN system installation, the contractor will also be responsible for:
o Training and assisting the NBPD IT Staff with the installing, driver loading, and configuring
of the Cisco Aironet LMC -350 wireless LAN adapter for proper wireless operation to the
fixed site AP infrastructure.
o 'Assist the NBPD IT Staff with loading and installing the NetMotion Mobility (VPN security)
client software on each vehicle's MDC and configuring this software for proper secure
operation.
o Recommending and assisting the NBPD Vehicle Maintenance Staff with the positioning,
testing, and installation of a 5dBi omni- directional mobile WLAN vehicle antenna and
routing and connecting the antenna cable securely to the wireless adapter card on the first
vehicle.
o The customer may elect to subcontract separately the above vehicle WLAN antenna
installation services. The contractor will therefore provide for material service tasking (i.e.,
software licensing and vehicle antenna hardware) and configuration services.
• The contractor will assist the NBPD IT Staff with the installation and integration of a viable,
robust, and private wireless LAN Security solution across the Police Departments wireless LAN
network by activating and incorporating standard IEEE 802.11 b and WPA security features.
• The contractor will assist the NBPD IT Staff with the integration of a NetMotion Mobility
wireless VPN security solution in support of the mobile WLAN and cellular CDMA collective
MDC data connectivity services for providing seamless data network switching and enhanced
wireless security.
• The contractor will conduct WLAN system performance and range testing in compliance with the
system requirements criteria for each of the three fixed sites.
3.4.1 Fixed Site AP Hot Spot— IEEE 802.11b WLAN
Each NBPD designated fixed AP hot spot site will be engineered and configured to communicate directly
with Mobile WLAN vehicles that are operating within LOS signal range of the site. To allow for multiple
vehicle connectivity as well as seamless vehicle roaming functionality between sites, each fixed site Cisco
Aironet 350 Series Wireless APs will be configured for root mode of operation. In order to maximize
Newport Beach Mobile �OR� GWF�J��
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WLAN signal quality and range, a Northrop Grumman exclusive extended range amplified (and non-
amplified) antenna system will be installed (external to the building) for each site's access point(s).
Each AP will be configured with a non - agency descript but identical network name or Service Set
.Identifier (SSID). This non - descript (unique) SSID, which can be set with up to 32 alphanumeric and
special symbol characters, offers a degree of security to the overall wireless network by only permitting
exactly matching SSID WLAN devices to gain connection and access to the Access Point. SSID
broadcast functionality will be disabled on all fixed site APs to preclude rogue WLAN devices from
querying for the city SSID network name. The city WLAN will be operated as a private WLAN network
to the maximum extent possible. Designated fixed sites installed with multiple APs will have each AP
configured for a separate non - overlapping channel assignment for co- located AP functionality and
performance.
Each AP will also be programmed with an (network management upgradeable) Access Control List
(ACL) of those authorized Mobile WLAN PC card MAC addresses authorized by city network managers
for wireless access to the designated AP sites. This AP ACL provides yet another layer of security on top
of the unique SSID and the 128 -bit WEP encryption scheme offered by the Cisco Aironet products. The
ACL will be centrally managed from a network management headquarters and capable of centralized
network upgrade dissemination to the remote AP's.
A robust WEP encryption scheme will be employed across the wireless network. The final determination
of the most suitable WEP encryption scheme for the city WLAN network will require additional
engineering discussions with city network managers. It should be noted that the Cisco Aironet products
selected for this proposal offer the most versatile WEP encryption schemes available on today's IEEE
802.11b market.
Static or Dynamic Internet Protocol (IP) functionality within the AP will be employed across the mobile
wireless network based upon the network engineering discussions held with police department network
managers and final decisions made regarding the wireless network IP architecture.
3.4.2 Police Vehicle— IEEE 802.11b Mobile WLAN
Designated police vehicle MDC units will be equipped, engineered and configured to communicate
directly with any city fixed site AP (or WLAN cell) operating within a %2 -mile radius (minimum) of the
LOS signal range of the vehicle. Each vehicle will be configured with a roof /trunk - mounted 5dBi mobile
antenna, antenna cabling 1 -watt amplifier, and Cisco Aironet LMC -350 Wireless Ethernet Adapter to
provide for connection to the wireless network. The WLAN antenna installation for each particular type
of vehicle will be installed so as to minimize or eliminate any potential co -sited radio interference
between the new WLAN system and any previously installed radio equipment.
To allow for seamless roaming between WLAN cell zones, all vehicles will have their WLAN PC Card
SSID loaded and standardized to match the unique city WLAN Network ID. This mandatory matching of
SSID between WLAN devices provides an added degree of low level security by allowing only matching
SSID (vehicle WLAN and Fixed Site AP) devices to gain access through the AP. WLAN client
management software will be loaded to each MDC unit for operator use in monitoring the strength and
quality of the WLAN connection. Mobile IP functionality within the MDC will be activated based upon
the mobile IP architecture required for flat network and/or subnet roaming between various different city
network subnets.
Additional engineering discussions with city network managers will be required to accurately define the
Mobile IP and subnet - roaming scheme in detail. All authorized mobile vehicle WLAN network interface
card MAC addresses will be loaded to the ACL on all city - networked WLAN fixed site APs. This AP
ACL will provide for a degree of added security measure in conjunction with the WLAN networks unique
128 -bit WEP encryption scheme. A robust WEP encryption scheme will be employed across the wireless
network, together with the NBPD elected use of the NetMotion Mobility (3d party vendor) VPN security
solution.
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3.4.3 Software
The contractor will install the necessary Cisco Aironet wireless client adapter drivers, Client Utility
Management software, and assist the NBPD IT Staff with the installation and configuration of the
NetMotion Mobility VPN client software within each designated vehicle's MDC terminal. The Cisco
Client Manager and NetMotion Client software tools will allow for the local configuration and
management of the wireless client adapter, VPN security, as well as provide for a link status monitoring
capability. Cisco Aironet Access Point management software is embedded with the AP firmware and can
be exercised for configuration and AP management through a direct or network Telnet connection, a
network or direct (cross -over) Ethernet via HTTP Web browser, or through a direct serial Hyper Terminal
connection to the AP. NetMotion Mobility Server management software, to include system
administrator's guide, will be loaded to the NetMotion Mobility server and password protected for secure
access application use by the Network Administrator and/or designated Network Security Manager(s).
No other direct WLAN system related software applications have been specified for use by Newport
Beach with the WLAN system.
3.51P Addresses
The mobile IP scheme, as well as any dedicated fixed site IP addresses, have not been isolated and
assigned within this proposal offer. The IP scheme necessary to support the WLAN will be assigned
subsequent to required detailed planning and system design site survey discussions with the city IT
network management staff. The contractor will maintain WLAN network configuration management
control over the WLAN components and configuration parameters. The configuration management
records will be delivered to the city upon final WLAN system acceptance.
3.6WLAN Network Security
Network security will be incorporated across the proposed WLAN using unique assigned network SSID
for the WLAN component devices, AP ACLs, and the employment of a 128 -bit WEP encryption scheme.
The 128 -bit WEP encryption code string will initially be set by the contractor and held privately with the
city IT Network Manager. The NBPD IT Network Manager will change the WEP encryption code after
the system has been accepted. Cisco Aironet 350 Series Wireless Ethernet Adapters support the standard
WEP security architecture, and include 128 -bit encryption key.
The mobile wireless LAN system will be further Security protected per the NBPD elected and separately
contracted security solution using NetMotion, Inc., NetMotion Mobility wireless VPN security product.
In addition, the Cisco Aironet AP product incorporates Wi -Fi Protected Access (WPA) that is fully
compatible with any centralized security architecture based on the IEEE 802.lx standard. Central to this
WPA architecture is the EAP protocol that enables the wireless Ethernet adapter to interoperate with a
RADIUS server. This WAP security architecture provides a centralized user -based authentication,
integrated network logon, and a dynamic per session WEP key rotation capability. The feasibility of
incorporating the WPA, EAP and RADIUS server architecture across the WLAN network will be fully
investigated with the Newport Beach Police Department IT Network Manager. This.enhanced security
measure may require additional contract funding for implementation and will be a subject of design
network management discussions with the police department IT network management staff for potential
change order implementation and funding.
4 System Testing, Training, and Maintenance
4A System Testing
WLAN system operation, security administration, data throughput, signal quality, and LOS range testing
will be conducted throughout the installation process. This testing will include running continuous
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diagnostics for various lengths and at different times to determine if there are periods when sporadic
interference or anomalies arise. MDC applications slated for operation over the WLAN connectivity link
will be validated for performance. It should be noted, however, that certain applications might not be
tolerant of intermittent WLAN outage conditions that may occur when the Mobile WLAN vehicle roams
between AP sites or is periodically blocked by obstructions. Northrop Grumman will not be responsible
for applications unable to tolerate the intermittent WLAN connectivity that often accompanies a mobile
environment. The NBPD wide area cellular coverage (CDMA) "primary" data network system being
provided by Sprint along with the NetMotion Mobility security solution have both been pre - selected and
contracted separately for use by NBPD. While the contractor will provide for all necessary engineering
and configuration assistance to the NBPD IT Staff for the successful integration of the CDMA and
NetMotion systems with the high -speed WLAN system, the contractor will not be responsible for either
system's unsuccessful integration or operation with the WLAN system installation contract should either
system (CDMA or NetMotion) be found to be incompatible with the proposed WLAN system and/or
WLAN architecture.
WLAN system acceptance testing for both range and effective aggregate throughput will be measured
utilizing a standard data packet size of 1528 bytes. Acceptance will be met by successfully passing data
packets at the designated minimum extended range stated in paragraph 2.2.1B with a less than 10%
packet loss at the 11 Mbps rate (4 Mbps effective) as measured and recorded by the Cisco Aironet Client
Utility, AP diagnostic tools, and/or other 3`d party throughput measurement tools. A Mobile WLAN
System Equipment Installation & Acceptance Report is provided in Appendix G and will be utilized to
document each site and vehicle's acceptance. Additional throughput and performance measurement
programs will also be used to analyze, document, and record throughput capacity and speed. These
programs include the NetIQ Q- Check, Ipswitch WS_Ping ProPack, and WildPackets Airopeak
measurement and analysis tools.
4.2System WLAN Training and Documentation
Once the WLAN system is fully installed, integrated and operational, the Northrop Grumman WLAN
team will provide one day of classroom training and hands -on diagnostic troubleshooting of the WLAN
system to the NBPD IT Staff. Significant periods of training will also be afforded to the NBPD IT staff
as part of the contractors integrated On -The -Job (OJT) learning partnership as the system installations
progress. Training will be conducted for up to five basic skilled Network IT staff personnel. The training
objective will be to facilitate both day -to -day management of the WLAN system and its
troubleshooting /repair. Each student will be provided with a complete set of equipment User's Guides for
the Cisco Aironet equipment, NetMotion System Administration, along with link identification
information for the appropriate Cisco Aironet and NetMotion Wireless web site links for software updates
and driver downloads that may prove necessary in support of future enhancements or repairs to the
WLAN system equipment. A complete "as built" documentation package for the Newport Beach Police
Department Mobile WLAN system will be delivered as part of the system's final test and acceptance
process.
4.3 Maintenance
Maintenance support services will commence following contractor delivered training and the acceptance
of the system or upon commencement of beneficial use by Customer, whichever occurs first. The
contractor will also provide for 30 days of normal work hour telephonic maintenance support to the
NBPD IT staff in support of assisting with problem diagnosis, system troubleshooting, configuration,
repairing, and resolving deficiencies noted in the system/hardware during the maintenance period.
Included within the 30 day maintenance period is up to 16 hours of on -site contractor maintenance
support services as may be required over the maintenance period. A maintenance item is defined as a
hardware failure that results in a fixed site AP or vehicle wireless LAN card failing to provide for a
wireless LAN connection to the headquarters network. After the 30 -day maintenance period all
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maintenance support becomes a responsibility of NI3PD IT staff. On -site contractor maintenance support
in excess of the 16 base hours will be billed/contracted for at a mutually agreed hourly labor rate.
Equipment warranty service repair or replacement will be executed via the contractor per Value Added
Reseller (VAR) Agreements with equipment manufacturers. Equipment not covered under exclusive
VAR warranty will be deferred to standard equipment warranty offered by the equipment's manufacturer.
5 Project Plan
Northrop Grumman has drafted a preliminary project schedule based upon best -known information at the
time of this proposal submission. The project plan entails the following principal tasks:
• Project Planning Meeting
• Site Survey of 3 Fixed Site WLAN locations and 1 vehicle type
• System Design Analysis
• Phased Fixed Site WLAN System Installs (3 phases)
• WLAN System Integration
• System Testing, Training, and Acceptance
• Maintenance Support
This project schedule will be updated and revised to encompass any changes necessary based upon on -site
survey analyses, city site and vehicle availability, and/or upon completion of detailed discussions with the
N13PD IT Project Manager, NBPD IT staff, and Northrop Grumman Project Manager. This plan mandates
an initial planning and site survey meeting to update, validate, and refine the scheduled tasks.
is
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/ ntormation Technology
Appendix A
Acronym List
AC
Alternating Current
ACL
Access Control List
AES
Advanced Encryption Standard
AP
Access Point
CDPD
Cellular Digital Packet Data
COTS
Commercial - Off -The -Shelf
dB
Decibel
dBi
Decibels over an isotropic radiator
dBm
Power (in decibels) relative to 1 milliwatt
DC
Direct Current
DMS
Defense Mission Systems
DSSS
Direct Sequence Spread - Spectrum
EAP
Extensible Authentication Protocol
EIA
Electronics Industry Association
EiRP
Equivalent Isotropic Radiated Power
FCC
Federal Communications Commission
FHSS
Frequency Hopping Spread - Spectrum
FIPS
Federal Information Processing Standards
HPC
Handheld Personal Computer
IEEE
Institute of Electrical and Electronic Engineers
IP
Internet Protocol
IT
Information Technology
LAN
Local Area Network
LOS
Line -of -sight
MAC
Media Access Control
MDC
Mobile Data Computer
mW
Milliwatt
NIST
National Institute of Standards and Technology
PCMCIA
Personal Computer Memory Card International Association
PDA
Personal Digital Assistant
RADIUS
Remote Access Dial -In User Service
RD -LAP
Radio Data -Link Access Procedure
RF
Radio Frequency
SSID
Service Set Identifier
TIA
Telecommunications Industry Association
VAC
Volts Alternating Current
VAR
Value Added Reseller
VDC
Volts Direct Current
VPN
Virtual Private Network
WAN
Wide Area Network
WPA
Wi -Fi Protected Access
WEP
Wired Equivalent Privacy
Wi -Fi
Wireless Fidelity
WLAN
Wireless Local Area Network
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Appendix B
IEEE 802.11 b Overview
The Institute of Electrical and Electronic Engineers (IEEE) 802.11 wireless standard specifies and
authorizes the operation of Federal Communications Commission (FCC) unlicensed wireless high speed
Radio Frequency (RF) data communications in the 2.4 GHz frequency band. The specification covers
Infrared, Frequency Hopping Spread Spectrum (FHSS) and Direct Sequence Spread Spectrum (DSSS)
technologies. FHSS technology under 802.11 operates mainly at 2.4 GHz with a throughput of 1 -2 Mbps.
DSSS technology, however, operates under an enhanced version of the IEEE specification known as
802.1 lb. This 802.1 lb specification allows DSSS to operate at 2.4 GHz with a variable throughput
capability of 1, 2, 5.5 and 11 Mbps. The benefit of the DSSS 802.11 b wireless communications is the
specification's higher bandwidth capabilities or greatly improved data transfer speed over offered by
802.11 FHSS or the many other RF mobile radio data communications mediums operating in the 400,
450, 800, and 900 MHz frequency bands. This higher bandwidth capability offers a highly attractive
factor for an ability to implement WLANs within the very dynamic mobile and enterprise environments.
IEEE 802.11 b technology facilitates the creation of wireless networking with data throughput and
performance capabilities very similar to that found in many typical wired Ethernet LAN networks. It
should be noted, however, that there are some potential limitations associated with 802.11 b technology.
The higher operating frequency (2.4GHz) of 802.11 b provides for an inherently shorter communication
range of the RF signal for a given power output when measured against more traditional mobile radio
(voice /data) communications systems. Secondly, 802.11 b technology is a "radio" technology and as
such, it is primarily a half - duplex radio device technology. The advertised throughput speeds, such as 11
Mbps, are raw data rates. The effective throughput speeds are generally less than half their advertised
rates due to overhead and their half - duplex radio nature. As with most low power RF devices,
information transfer and best data rate speed is achieved only when clear LOS communication is
maintained between radio devices.
The FCC has designated that the maximum power output of 802.1 lb wireless radio transmissions can be
1 -Watt peak power, or a signal strength of not more than +36dB with any given omni - directional antenna
(i.e., 4 Watts EiRP - Effective Isotropic Radiated Power). Most of the commercial- off-the -shelf (COTS)
802.1 lb technology equipment operates at typical power levels of between 1 to 100mW — well below the
FCC maximum power specification. Our baseline approach for the WLAN uses the Cisco Aironet
WLAN products due to their feature of offering the highest commercially available output power
(100mW) and best overall WLAN performance. This Northrop Grumman proposal presents various
wireless system enhancement options that take advantage of the higher available FCC power
specifications. By amplifying the output signal of the COTS wireless product, it is possible to
significantly increase mobile unit LOS communication range and signal quality within a wireless cell
zone. The amplifiers and antenna systems used in our proposed enhancement options will be FCC Part
15 compliant, FCC certified and authorized, and professionally installed for use with the proposed Cisco
Aironet product.
As with all commercially available WLAN technology products, it should be clearly noted that WLAN
systems are very much a direct LOS short-range dependent system. Best communications link quality,
throughput speed, and advertised communications ranges are achieved only when clear LOS is
maintained between the wireless communications devices. Amplification of the wireless signal can
greatly enhance the LOS range and signal quality of the standard wireless product, and in many cases will
even help to overcome nearby LOS obstacles and other interference issues. However, WLAN remains
primarily a direct LOS communications medium.
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Appendix C
Assumptions and Limitations
Northrop Grumman makes the following contractor assumptions and limitations pursuant to a WLAN
system proposal to the City of Newport Beach Police Department as the contractor for the Newport Beach
Police Department Mobile WLAN Proposal:
With and between City of Newport Beach Police Department (hereafter referred to as NBPD or customer)
and Northrop Grumman (hereafter referred to as Contractor).
The customer must provide and meet all identified customer responsibilities detailed below, described in
the Statement of Work and scheduled in the project plan. If the tasks below are not completed as
described, project timelines currently proposed in the project plan, Appendix H will need to be
rescheduled and additional costs may be incurred and chargeable to the customer.
1. At each designated fixed site AP Hot Spot and/or Relay Site location, the Customer shall be
responsible for providing a 120 -VAC, 15A electrical breaker /power box, receptacle, or
distribution panel connection within 10' of the fixed site's designated equipment and antenna
mast installed location.
2. Any and all site - specific Customer contracted and/or provided for preparation work (i.e.,
electrical power and /or subcontractor roofing services) must be completed at least one week prior
to any scheduled Northrop Grumman wireless installation actions as detailed in the project plan,
Appendix H.
3. The Customer shall be responsible (unless otherwise contracted) for all required internal building
Cat 5 Ethernet cabling between each outdoor mounted WLAN AP and the site's wired T -1 lease
line and/or internal LAN infrastructure. That is, the physical and logical (network configuration)
connection to the fixed site's Ethernet hub, switch, server, CSU/DSU, or router connection port
that ties the fixed site AP into the Customer's wired (or backbone) WAN infrastructure.
4. One of the Mobile Computer TCP/IP upgrade options proposed in quotation CSG # 43345 dated
November 7, 2003 has been purchased and implemented. To this end, an extension of CSG
quotation #43345 has been granted, and the quotation will be valid through March 31, 2004.
5. Northrop Grumman as the principal subcontractor for the WLAN installation is not a licensed
electrical contractor, nor a licensed roofing contractor service. All electrical work, or specialized
antenna installation, or cable building access work required in support of the wireless installation
process will be subject to a change order request for appropriate customer sponsored, city
contracted, and/or licensed subcontractor work resolution.
6. Based on the results of the site surveys some modifications may be necessary to the acceptance
plan pass/fail criteria for fixed site or vehicles installations outlined in Appendix G.
7. Northrop Grumman has not included nor estimated any subcontractor costs for electrical or
roofing specialized subcontractor work that may be required.
8. Northrop Grumman identification of required licensed subcontractor work cannot be completed
without an on -site survey and engineering analysis covering each site. A site survey and
engineering analysis is programmed within the Northrop Grumman proposal for early program
completion upon contract award; and after such completion all licensed subcontractor work
identified as being necessary shall be subject to a written change order to the Northrop Grumman
proposal to capture scope of work and any additional cost adjustments.
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9. The Customer shall assist and support obtaining any necessary permits required in support of the
wireless system installation, such as for the installation of rooftop antennas, antenna mast
assemblies, and/or City Public Utilities inspection.
10. Equipment Selection Criteria — Northrop Grumman has elected to use the Cisco Aironet 350
Series Wireless; Mobile Mark Communication Antennas, and Teletronics International products
for the Mobile WLAN system implementation described in the technical proposal. The Cisco
Aironet wireless product line is Wi -Fi compliant for interoperability with other manufacturer
wireless PC Cards or Access Points.
11. WLAN Limitations: WLAN communications is a 2.4 GHz frequency line of sight (LOS)
technology. As such, the WLAN connectivity, communication range, signal quality, and data
rates can be severely hindered by certain weather conditions, RF- interference, RF- multi -path,
other WLAN systems operating within the same channel spectrum, or by LOS blockage and/or
obstacles. Northrop Grumman will make every engineering effort to ensure the WLAN system
link quality and range is maximized for the most effective WLAN communications. However,
Northrop Grumman does not warrant the operation of the WLAN system against any of the above
limitations should any of these conditions occur during or after the installations acceptance by the
City.
12. Limitation: The FCC currently limits the transmit peak power to I -Watt (4 watts EiRP) at the
2.4GHz frequency band. This proposal assumes operation under or up to the 1 -Watt maximum
power output.
13. Access to designated City and Customer fixed sites and site networking infrastructure (i.e.,
telephone closet), vehicle bays, and rooftops, as well as access to each type of vehicle identified
for wireless installation will be required. Timely access will be provided per the mutually
coordinated and approved project work schedule. Significant delays in access due to incomplete
site prep work or unavailability of assets may necessitate contractor work stoppage and/or
increased costs. Project delays may be subject to incurring additional contractor charges. Sitq
visits and/or vehicle - engineering inspections will not be conducted without coordination with the
City's WLAN Project Management staff.
14. Contractor Secured Storage Space - the Customer shall provide a secured storage space for
equipment during the installation period. A minimum 10 -foot by 10 -foot secured space will be
sufficient.
15. Maintenance: Telephonic (normal work hour: 8am — 5pm PST) WLAN technical assistance and
maintenance support will be provided by the contractor for a 30 -day maintenance period
following the system's installation and acceptance.
16. Maintenance: The contractor 30 days of normal work hour telephonic technical assistance and
maintenance support applies to assisting with customer problem diagnosis, system
troubleshooting, configuration, repairing, and resolving deficiencies noted in the system/hardware
during the maintenance period.
17. Maintenance: The contractor will provide for up to 16 hours of on -site contractor maintenance
support services as maybe required over the 30 days maintenance period.
18. Maintenance: A maintenance item is defined as a hardware failure that results in a fixed site AP
or vehicle wireless LAN card failing to provide for a wireless LAN connection to the
headquarters network.
19. Maintenance: On -site contractor maintenance support required in excess of the 16 base hours will
be billed and/or contracted for at a mutually accepted hourly labor rate.
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20. Maintenance: After the 30 -day maintenance period all maintenance support becomes a sole
responsibility ofNl3PD IT staff, unless otherwise separately contracted for.
21. Equipment warranty services shall be handled through Northrop Grumman Value Added Reseller
(VAR) relationship warranty services or through the warranty service provided by the equipment
manufacturer.
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Appendix D
Site Survey Engineering, Analysis and Design
Statement of Work
SOW 1.0 Introduction.
This Statement of Work defines the Services and Deliverables that Northrop Grumman shall provide to
the customer under the terms of this proposal for the initial planning meeting and site survey portions of
the project plan detailed in paragraph five.
The site survey engineering, analysis and design effort is an important and highly critical step in
successful mobile wireless LAN implementation. It is a system wide look, as well as a very detailed "per
site" and "per vehicle" type evaluation necessary for the wireless system's effective and efficient
engineering design. It will provide the final equipment and labor requirements.
The initial planning meeting and subsequent site surveys are expected to incorporate a detailed discussion
of the entire project. It is considered a mandatory project event and is identified below as the initial site
survey /planning meeting. This planning meeting is intended to ensure all parties are operating under
congruent expectations prior to project start.
SOW 2.0 Scope.
This task includes analysis of the site locations, determining user requirements, optimizing equipment
location and coverage, testing, identifying material and estimating WLAN system performance and
coverage.
SOW 3.0 Description of Work.
The contractor will accomplish the following site survey engineering, analysis, and design tasks at each
site location:
3.1 Meet with the NI3PD Project Manager and staff to address the following wired and wireless system
network and individual site survey issues:
I) Wireless business requirements
2) Wired (and wireless) network infrastructure
3) Security architecture, policies, and requirements
4) Wireless mobility needs (vehicular and dismounted)
5) Fixed site stations, buildings, antenna towers, and/or other similar type facilities
infrastructure for location and potential use in wireless system's integration needs
6) Mobile vehicle platform's, types, and numbers
7) System -wide Information Exchange Requirements (IER's), Subnets, and IP Routing
8) Evaluate scheduling constraints
9) Identify other business constraints (work hours, etc)
10) Review approach to knowledge transfer (documentation, training)
11) Review approach for maintenance support
12) Identify additional resources required
13) Review the parameters for customer acceptance
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3.2 Conduct a physical site survey of each proposed fixed site location, building, or facility in
coordination with the NBPD WLAN Project Manager and each site facility manager.
3.3 Conduct a physical survey of each proposed vehicle type in coordination with the NBPD WLAN
Project Manager, Vehicle Dispatch Manager, and any potential designated vehicle installation
subcontractor.
3.4 Verify each vehicle type's mobile antenna installation location, positioning, and cabling with the
NBPD WLAN Project Manager and in coordination with any proposed vehicle installation subcontractor.
3.5 Perform RF spectrum analysis measurements and link tests as required to support on -site WLAN
feasibility analysis, interference identification and mitigation, and identify any potential LOS or range
issues.
3.6 Determine each site's detailed power requirements for City, subcontractor, and/or facility manager
servicing, installation, and provisioning.
3.7 Determine optimum location, positioning, and mounting of each site's installed wireless equipment,
antenna, and /or antenna mast system(s) through the City Building & Plans Dept. and/or NBPD WLAN
Project Manager and in coordination with each individual site's facility/property manager.
3.8 Develop site approvals for the optimum building cabling access port, cabling runs, grounding, and
network interface requirements through the NBPD WLAN Project Manager and in coordination with each
individual site's facility/property manager.
3.9 Coordinate with the NBPD WLAN Project Manager and NBPD IT staff regarding defined Customer
responsibilities for the system's "wired" network interface and NBPD internal network configuration for
allowing and gaining access connection, switching, and routing over the NBPD's current WAN network
infrastructure.
3.10 Record and document each site's physical survey conducted at each City designated and/or
preliminary listed site identified, preferred, or recommended for wireless equipment installation and
integration consideration as a fixed site WLAN access point (cell) hot spot station.
3.11 Develop a refined material, labor, and/or subcontractor cost estimate for each fixed site and vehicle
type platform designated for wireless equipment installation and wireless LAN system integration based
on survey results.
3.12 Develop and present to the NBPD WLAN Project Manager a complete Mobile Wireless System
preliminary design out brieftreport; supplemented by detailed individual "per site" engineering notes and
design specifications for NBPD use in assessing a GO or NO GO decision for continued contractor
installation services on a per site and/or per vehicle basis.
3.13 Submit to the NBPD Program Manager for concurrence and approval any necessary program cost
changes and amendments necessary to properly support the preliminary system design.
SOW 4.0 Deliverables.
4.1 Revised Cost estimate and identified change amendment(s) for each fixed site as required, negotiated,
and agreed upon between Northrop Grumman and the NBPD WLAN Project Manager.
23
Newport Beach Mobile VAN /VOR77070•GRLAIIAMAM
Statement of Work ,-----
117folmatron Techno%gy
4.2 Revised Cost estimate and identified change amendment(s) for each vehicle as required, negotiated,
and agreed upon between Northrop Grumman and the NBPD WLAN Project Manager.
4.3 Updated project plan for installation.
SOW 5.0 Customer Support Requirements.
5.1 The customer will provide a detailed list of desired fixed site locations and specific vehicle type
platforms for WLAN system installation.
5.2 The customer will provide address information, site /facility points of contact, and phone numbers for
all sites and vehicles designated for or having the potential for site survey review.
5.3 The customer shall provide timely access to each fixed installation site and vehicle.
24
Newport Beach Mobile 1 N ANDJU �RO•ORMSOW.MV
Statement of Work
/�-----
/ nf01M2 ion Technology
APPENDIX E
Fixed Site WLAN Installation Statement of Work
SOW 1.0 Introduction.
This Statement of Work defines the Services and Deliverables that Northrop Grumman shall provide to
the customer under the terms of this proposal for the fixed site WLAN (hot spot) installation portion of
the project plan detailed in paragraph five.
After a NBPD WLAN Program Management review, analysis, and approval of the site survey results and
any required system change amendments, a detailed installation plan and schedule will be prepared. The
installation plan includes site preparation, equipment installation, testing and acceptance.
SOW 2.0 Scope.
The installation plan will address both single and multiple AP sites and each sites wireless bridge links.
Each specific task element is designated as it applies to a single (or multiple AP) configuration. As a
baseline, single AP fixed sites will consist of a singular extended range (amplified) wireless access point
system. All fixed site access points will be outfitted with external roof - mounted antenna systems and will
be network interfaced to the site's wired LAN network infrastructure. The installed wireless access point
system(s) will provide for immediate local area, as well as extended range WLAN coverage to mobile
vehicles operating within clear line -of -sight (LOS) range of the fixed site's (wireless cell) antennas.
SOW 3.0 Description of Work.
The contractor will accomplish the following fixed site installation tasks:
3.1 Installation of one (1) roof - mounted 10' -15' Antenna Mast Assembly on each designated fixed site
facility/building rooftops. Selected sites identified for multiple AP and/or multiple WLAN P -to -MP
Bridge systems will have two (2) antenna mast assemblies installed for supporting the additional link
equipment and antennas required.
3.2 Installation of a customized NEMA 4 compliant Outdoor Enclosure Unit on or near each site's
installed Antenna Mast Assembly for (as required) weatherized housing of each system's wireless system
components. Selected fixed sites identified for multiple AP and/or multiple WLAN P -to -MP Bridge
systems will have two (2) Outdoor Enclosure units installed as required. Note: Selected sites may have
the wireless system components mounted/installed internal to the building site (i.e., located and installed
within the buildings communications room).
3.3 Installation of one (1) Northrop Grumman Extended Range (Amplified) Wireless LAN Fixed Site
System and one (1) Power Distribution strip. The extended range system equipment will be installed
within the single outdoor enclosure unit (as required) or internally mounted with the buildings available
communications room. Note: The Extended Range (Amplified) Wireless LAN Fixed Site System
consists of one (1) Cisco Aironet 350 Series Wireless Access Point unit, one (1) 500mW SmartAmp
Power Amplifier Unit w/DC- Injector, one set of RF interconnect and antenna cables, and one (1) 9dBi
Omni - directional antenna).
3.4 Installation of one (1) Cisco Aironet 350 Series Wireless Multifunction Bridge (P- to -MP) System and
one (1) high gain directional antenna system for (backhaul) relay of data traffic between the Lifeguard
25
Newport Beach Mobile F N 1 yp�y� GR&WAVAN
Statement of Work
1�--- --
/ nf01MZ on 7echn010ff
Headquarters hot spot site and the WLAN System centralized Hoag Hospital Relay node site. The
WLAN Bridge System equipment will be installed within the site's single outdoor enclosure unit (as
required) or internally mounted with the buildings available communications room. Note: The fixed site
WLAN Bridge Link System consists of one (1) Cisco Aironet 350 Series Wireless Multifunction Bridge
unit, one (1) Ethernet cross -over patch cable, one (1) set of RF interconnect and antenna cables, one (1)
Lightning Arrestor, and one (1) high gain Directional antenna.
3.5 Installation of one (1) Cisco Aironet 350 Series Wireless Multifunction Bridge (P -to -P) System, one
(1) 5 -port Ethernet Switch, two (2) Ethernet patch cables, and one (1) high gain directional antenna
system for (backhaul) relay of data traffic between the centralized Hoag Hospital Relay Site and the
NBPD Headquarters site. The WLAN Bridge System equipment will be installed within the single or
dual outdoor enclosure unit(s) (as required) or internally mounted with the buildings available
communications room. Note: The fixed site WLAN Bridge Link System consists of: one (1) Cisco
Aironet 350 Series Wireless Multifunction Bridge unit, one set of RF interconnect and antenna cables,
one (1) Lightning Arrestor, and one (1) high gain directional antenna.
3.6 Installation at the NBPD Headquarters site of one (1) Cisco Aironet 350 Series Wireless Access Point
units, one (1) lightning protection arrestor, and one (1) Power Distribution strip.
3.7 Installation and mounting of a 9dBi Omni - directional Antenna and main amplifier unit from the
Northrop Grumman Extended Range (Amplified) Wireless LAN Fixed Site System on fixed AP Hot Spot
site's roof - mounted Antenna Mast Assembly.
3.8 Installation and mounting at the NBPD Headquarters site of one (1) 9dBi Omni - directional Antennas
onto the site's installed roof - mounted Antenna Mast Assembly.
3.9 Connection of electrical (I20VAC, 15A) power to the outdoor roof - mounted Wireless System(s) via
City/Facility provided electrical distribution box, circuit breaker box, or appropriate GFI protected
outdoor AC electrical receptacle.
3.10 Configuration (Channel, SSID, Mode, WEP, ACL, LEAP/EAP, etc.) of the Wireless Access Point
unit(s) to offer secure wireless LAN connectivity support to wireless mobile client/subscriber units
operating with the same security parameters and within LOS coverage of the AP.
3.11 Configuration (Channel, SSID, Mode, WEP, ACL, LEAP/EAP, etc.) and directional antenna
alignment of the site's Wireless Multifunction Bridge unit(s) and antenna system for optimized wireless
LAN connectivity and performance to the distant end P -to -MP Bridge Link(s) operating with the same
operational and security parameters and offered clear LOS.
3.12 Installation and configuration assistance of a NetMotion Mobility Virtual Private Network (VPN)
Server software solution at the Newport Beach Police Department Headquarters on a customer provided
WinNT /2000 Server computer terminal. Note: The NetMotion Mobility server will provide for mobile
user access, authentication, and VPN security support between wireless mobile users and the police
department's internal wired LAN network. The minimum Server platform hardware specifications will
be identified by the contractor during the site survey analysis or may be referred to by visiting the
NetMotion Wireless, Inc. web site.
3.13 Connection of the designated fixed site Wireless Access Point (hot spot) system to each site's
wireless (backhaul) Bridge link for wireless data relay back to the NBPD Headquarters LAN/WAN
network. The WLAN network's logical connection port at the NBPD headquarters will be defined by the
NBPD IT staff and configured for allowing wireless NetMotion designated traffic routing to the Police
26
Newport Beach MobileN NOMM� GRLW�
Statement of Work � ----`
/
/ reformation Technology
Department's installed NetMotion Mobility server via the NBPD LAN/WAN Ethernet switch, Router,
and/or Firewall protected connections.
3.14 Conduct ping, throughput, range and other capacity measurement/performance tests and document
each site's wireless data network connection to the site APs, and wireless networks reach -back capability
to the Police Department's wired LAN/WAN network. Testing will utilize a wireless mobile client laptop
computer, network diagnostic tools, typical Microsoft Office applications, and throughput measuring
tools to access the wireless network connectivity via the fixed site's roof mounted wireless system.
3.15 Test applicable wireless mobile unit log-on authentication, authorization, and accounting services via
secure NetMotion Mobility user access and operation from designated wireless mobile police vehicle
MDC software applications (i.e., E -mail, Internet, RMS) from the police vehicle (MDC) laptop
computer).
3.16 Conduct inter -site WLAN roaming and inter - network switching (between WLAN & CDMA
coverage), testing, and documentation.
3.17 Conduct ping, throughput, and other capacity measurement/performance tests and record/capture
performance metrics /characteristics from designated wireless mobile police vehicle MDC units.
3.18 Correct any anomalies in equipment configuration or performance found or noted during the fixed
site implementation.
3.19 Complete and document a joint acceptance test and certification report with the NBPD WLAN
Project Management/NBPD IT staff for the certification and acceptance of the fixed sites wireless system
as operational.
SOW 4.0 Deliverables.
4.1 Fixed site test and acceptance report.
4.2 Manufacturer's equipment and software documentation (CDROM) files.
4.3 Installed equipment and software at each site as described in section 3 above.
SOW 5.0 Customer Support Requirements.
5.1 The customer shall be responsible for providing a site installation schedule, technical point of contact,
and access to each fixed installation site.
5.2 The customer shall be responsible for identifying any required specialized services work and permits
required prior to the date of installation. This will include: all necessary electrical, specialized services,
or roofing work required in support of the WLAN system installation.
5.3 The customer will provide a 120 -VAC, 15A electrical breaker /power box, receptacle, or distribution
panel connection within 10' of the fixed site's designate equipment and antenna mast installed location at
each designated fixed site location, prior to the date of installation.
5.4 The customer will complete all site - specific preparation work identified in the site survey (i.e.,
electrical power and /or subcontractor roofing services) at least one week prior to the date of installation.
5.5 The customer will be responsible for providing a WinNT /2000 Server computer platform suitable for
hosting the NetMotion Mobility Server software. Note: The NetMotion Mobility server will provide for
mobile user access, authentication, and VPN security support between wireless mobile users and the
police department's internal wired LAN network. Specific minimum platform hardware specifications
27
Newport Beach Mobile AN JVORTit/R� GRVMJWA/V
Statement of Work �- --_____ --
/nfarmadOff Techna /ogy
will be identified by the contractor during the site survey analysis or may be obtained off the NetMotion
Wireless, Inc. web site.
5.6 The customer will be responsible (unless otherwise contracted) for all required internal building Cat 5
Ethernet cabling between the outdoor mounted WLAN AP and the sites physical and logical (network
configuration) connection to the fixed sites Ethernet hub, switch, server, or router connection port that ties
the fixed site AP into the NBPD wired (or backbone) WAN infrastructure.
5.7 The customer will provide for necessary IP addresses, DHCP services, Domain User Accounts,
NBPD network routing access, and/or firewall access policy, rules, and configurations as required to
support mobile WLAN MDC users secure WLAN system access back to the NBPD Headquarters
network facility per the agreed upon WLAN system installation IP scheme and network routing plan.
5.7 The customer will assist in obtaining any necessary permits and inspections required in support of the
wireless system installation, such as rooftop antennas and antenna mast assemblies.
5.8 The customer shall perform such other responsibilities as are called out in Appendix C of this
proposal.
5.9 The customer shall provide timely access to each fixed installation site.
0 .1
Newport Beach Mobile VON MORTK HOP GRUMMAM
Statement of Work �--- -�
// r;'formad0J7 Techtro%gy
APPENDIX F
Vehicle WLAN Installation Statement of Work
SOW 1.0 Introduction.
This Statement of Work defines the Services and Deliverables that Northrop Grumman shall provide to
the customer under the terms of this proposal for the vehicle installation portion of the project plan
detailed in paragraph five.
After a NBPD WLAN Program management review, analysis, and approval of the vehicle site survey
results and any required system change amendments, a detailed vehicle installation plan and schedule will
be prepared. The installation plan includes vehicle preparation, equipment installation, testing and
acceptance.
SOW 2.0 Scope.
The contractor will provide for equipment mounting and installation recommendation and coordination
services, software loading, system configuration, and any subcontractor supervision services for the first
vehicle Wireless LAN system programming and WLAN vehicle antenna system installation. The
vehicle - installed and configured WLAN and mobile antenna system will provide for immediate local
area, as well as extended range WLAN coverage to strategic area (hot spot) fixed site AP's operating
within clear line -of -sight (LOS) range of the vehicle's (mobile) antennas. The WLAN system with its
integration with NetMotion Mobility Client software will allow for seamless roaming between the
vehicles MDC high -speed WLAN connectivity (when in range) and that of the MDC's primary (lower
speed) wireless network — Sprint's cellular CDMA wireless network. The CDMA wireless link will offer
full citywide critical data (dispatch) area coverage to the police vehicle; whereas the high -speed WLAN
will offer non - critical high -speed data coverage over extended range hot spot zones for large data file and
other administrative data traffic.
SOW 3.0 Description of Work.
The contractor will accomplish the following vehicle installation tasks:
3.1 Provide supervision, control, and coordination of the physical vehicle WLAN system installations for
the first of the forty-five designated vehicles. The contractor will schedule and coordinate the installation,
supervise, and manage the vehicle's installation of one (1) trunk mounted amplified WLAN antenna
system installation with the NBPD vehicle maintenance staff (or subsequent contracted for subcontractor
provider). Note: The amplified mobile WLAN antenna system to be trunk mounted and cabled within the
vehicle by the NBPD vehicle maintenance staff will consist of one (1) Bi- directional 1 -watt amplifier unit
with DC- Injector, one (1) DC Injector to wireless radio special purpose connection cable, and one (1)
5dBi vehicle external mounted (roof mounted) omni - directional antenna. Material provisioning for the
extended range (amplified) hardware will be provided for forty -five designated vehicles. However,
contractor installation assistance and services will be provided only for the first vehicle, all remaining
vehicles will be hardware provisioned for WLAN PC Card adapters and external 5 dBi mobile antenna
systems.
3.2 Install, software driver load, and configure one (1) Cisco Aironet Wireless (LMC -350) PC Card
Adapter within the designated (first) police vehicle equipped with a Mobile Data Computer (MDC)
laptop.
29
Newport Beach Mobile WON JVOW AVO •GHWWWAM
Statement of Work �----�
/
/ nfOrmad017 Techno%gy
3.3 Software load, install, and configure one (1) NetMotion Mobility VPN Client Security software
program within the designated (first) police vehicle equipped with a Mobile Data Computer (MDC)
laptop.
3.4 Connect and interface the mobile vehicle's amplified WLAN antenna system to the MDC equipped
Wireless (LMC -350) Adapter card's external antenna interface connection port within the designated
(first) police vehicle to equipped with WLAN.
3.5 Configure and test the (first) designated vehicle's Wireless LAN client adapter and NetMotion
Mobility VPN Security client software configuration for efficient and effective secure wireless LAN
connectivity back to the Police Department Headquarters LAN via any one of the City's dispersed
strategic Fixed Site Wireless Access Point sites within extended LOS operating range of the mobile
vehicle's wireless antenna system.
3.6 Conduct ping, throughput, range and other capacity measurement/performance tests and document the
vehicle's wireless (MDC) data network connectivity to the wireless network for reach -back capacity and
capability via the Police Department's wired LAN/WAN network.
3.7 Test applicable wireless mobile unit (MDC user) log -on authentication, authorization, and accounting
services via secure NetMotion Mobility user access, and operation from the designated wireless mobile
police vehicle MDC software applications (i.e., E -mail, Internet, RMS) from the police vehicle (MDC)
laptop computer.
3.8 Conduct vehicle inter -site WLAN roaming and inter - network switching (between WLAN & CDMA
coverage), testing, and documentation.
3.9 Correct any anomalies found or noted during the vehicle system implementation.
3.10 Complete and document a joint acceptance test and certification report with the NBPD WLAN
Project Management/NBPD IT staff for the certification and acceptance of the vehicle's WLAN system as
operational.
3.11 Contractor will provide FCC compliance and professional installation inspection for all forty-five
police vehicles designated for WLAN installation.
SOW 4.0 Deliverables.
4.1 Vehicle test and acceptance report.
4.2 Manufacturer's equipment and software documentation (CDROM) files.
4.3 Equipment and software installed and configured in individual vehicles as described in section 3
above.
SOW 5.0 Customer Support Requirements.
5.1 The customer will be responsible for providing the installation staff for the physical vehicle WLAN
antenna and vehicle trunk mounted AP installations, vehicle availability scheduling, and timely
contractor access to WLAN integration designated vehicles.
5.2 The customer will be responsible for the installation, configuration and testing of the additional forty-
four vehicles designated for WLAN installation and integration.
30
Newport Beach Mobile VAN 0
H•OR?• JWC GRL4WJW JV
Statement of Work
/
/ nfOlMO on Technology
5.3 The customer will be responsible for delivery of the vehicle to the vehicle subcontractor's designated
antenna installation facility for antenna installation servicing — should this subcontractor service be
required and subsequently contracted for within this proposal.
5.4 The customer is responsible for ensuring that each vehicle is equipped with a vehicle Mobile Data
Computer (MDC) terminal, appropriately configured, and ready for wireless LAN installation
upgrade.
5.5 The customer will be responsible for providing all MDC application software, API's, and/or other
software application and/or hardware configuration as required to allow for standard TCP/IP
communications over the WLAN mobile system.
5.6 The customer shall perform such other responsibilities as are called out in Appendix C of this
proposal.
5.6 The customer shall provide timely access to each vehicle requiring installation.
31
Newport Beach Mobile AN �VOHMROP GR,VMMAUV
Statement of Work � ----.�
Information Technology
Appendix G
Mobile Wireless LAN Equipment Installation &
Acceptance Test Report
FMD SITE BUILDING/FACILITY (WLAN HOT SPOTBRIDGE) LOCATION:
Address:
LAT/LONG:
Site POC: Phone
Equipment & Antenna Location at Site:
(Short Narrative)
Equipment Installed:
AP # I
BR # I /AP # 2
BR # 2 /AP # 3
AP Manufacturer:
Model:
Serial #:
Ethernet MAC Address:
Outdoor Enclosure:
Yes/No
Yes/No
Yes/No
Antenna Mast Type:
Antenna Gain &
Pattern:
Antenna (approx) AGL:
Amplifier Power:
Antenna Grounded:
Yes/No
Yes/No
Yes/No
Arrestor Protected:
Yes/No
Yes/No
Yes/No
IP Address Assigned:
IP SubMask Address:
IP Gateway Assigned:
NetMotion VPN IP
Assigned:
AP Management User:
AP Management P/W:
SNMP Active:
Yes/No
Yes/No
Yes/No
32
Newport Beach Mobile VAN AAMU AVOP GR[lAlMA1V
Statement of Work �--- --
// nfarmatian Technology
Equipment Settings: AP # I BR # I /AP # 2 BR # 2 /AP # 3
SNMP Public P/W:
SNMP Private P/W
Network SSID
Assigned:
Broadcast SSID:
On / Off
On/Off
On / Off
128 -Bit WEP Set
Yes/No
Yes/No
Yes/No
Encryption Code Set
(26 Hex Characters)
LEAP/EAP Active:
Yes/No
Yes/No
Yes/No
Network EAP Req'd:
Yes/No
Yes/No
Yes/No
RADIUS Password:
MIC/IV Hashing:
Yes/No
Yes/No
Yes/No
TKIP /WPA:
Yes/No
Yes/No
Yes/No
AP Operation Mode:
Address Filter List:
Yes/No
Yes/No
Yes/No
Port Filter:
Yes/No
Yes/No
Yes/No
Port Filters Set:
List Additional Port Filters on backside
IP Filter: Yes/No Yes/No Yes/No
IP Filters Set:
List Additional VLAN ID Set on backside
VLAN: Yes/No Yes/No Yes/No
VLAN ID Set:
List Additional VLAN ID Set on backside
Channel Assigned:
Power Output Level:
Tx/Rx Antenna:
Short Headers: On / Off On / Off On/Off
Proprietary Extensions: On / Off On/Off On/Off
33
Newport Beach Mobile AN MORTMROP•GRUMMAM
Statement of Work �._ -----`
I/ reformation Technology
Fixed Site (Hot Snot AP/BRIDGE) Performance Measurements:
Ratings: Yes, No
Equipment Power Up:
Equipment Operation:
Fixed Site (Hot Spot AP/BRIDGE) Performance Measurements:
Amplifier Operation:
Antenna Alignment
Ping to /from Distant
End Bridge:
Ping to /from Police Hqtrs:
Response Time:
( <_ 1Omsec = Excellent, 5 30msec = Good,
_< 100msec = Fair, > 200msec = Poor)
Data Throughput
Bridge Link P -to -P
Single RF Hop
(Ratings: 2:4 Mbps) = Pass)
AP Ping to /from Vehicle:
(Ratings: ? 4 Mbps) = Pass
WAN Network Connectivity: Yes/No
Yes/No Yes/No
Fixed Site WLAN
Acceptance Test
PASS FAIL
Northrop Grumman
Customer Acceptance
Engineer Initials
Representative Initials
Date Customer Acceptance
Installation Notes:
34
Newport Beach Mobile VON AfORMAMIMP•GAUMMAM
Statement of Work _,,� ----'
// reformation Technology
MOBILE VEHICLE WLAN ACCEPTANCE CHECKLIST
Vehicle Unit #
Vehicle Equioment Installed: AP # 1 WLAN PC CARD
AP Manufacturer:
Model:
Serial #:
Ethernet MAC Address:
IP Address Assigned:
IP SubMask Address:
IP Gateway Assigned:
AP Management User:
AP Management P/W:
SNMP Active: Yes/No Yes/No
SNMP Public P/W:
SNMP Private P/W
Network SSID
Assigned:
Broadcast SSID:
On / Off
128 -Bit WEP Set
Yes/No
Yes/No
Encryption Code Set
(26 Hex Characters)
LEAP/EAP Active:
Yes/No
Yes/No
Network EAP Req'd:
Yes/No
Yes/No
RADIUS Password:
MIC /IV Hashing:
Yes/No
Yes/No
TKIP/WPA:
Yes/No
Yes/No
Channel Assigned:
Power Output Level:
Tx/Rx Antenna:
Short Headers:
On / Off
Proprietary Extensions:
On/Off
Vehicle AP Performance Measurements:
Ratings: Yes, No, Pass, Fail
Equipment Power Up:
Equipment Operation:
Ping to /from MDC:
Ping to /from PDA:
WAN Network Connectivity:
Yes/No
Yes/No
Ping to /from Police Hqtrs:
Response Time:
( <_ l Omsec = Excellent, !9 30msec = Good,
<_ 100msec = Fair, > 200msec = Poor)
35
Newport Beach Mobile AN
Statement of Work
Vehicle AP Performance Measurements:
Ratings: Yes, No, Pass, Fail
Single Wireless Client to LinkSys AP Data Rate
At 150' Range (LOS):
(Ratings: ? 4 Mbps) = Pass
NDATAX/- O1 -P-�GJ LW1 L4A
l/ nfotmation Techno%gy
Mobile Data Computer & PDA Client Performance Measurements
Client Type:
MDC Client
PDA Client
Mobile to in Range AP Access:
Yes/No
Yes/No
Mobile to AP Authentication:
Yes/No
Yes/No
Mobile User (DHCP) POP IP:
Yes/No
Yes/No
Mobile/NetMotion User
Domain Log -On:
Yes/No
Yes/No
NetMotion VPN IP:
Yes/No
Yes/No
NetMotion Encryption:
Yes/No
Yes/No
NetMotion Compression:
Yes/No
Yes/No
Mobile WAN Network Access:
Yes/No
Yes/No
Ping to /from Police Hqtrs
Response Time:
(Ratings: :5 l Omsec = Excellent, 5 30msec = Good, <— IOOmsec = Fair, > 200msec = Poor)
Single MDC Wireless LAN Client to Hot Spot AP Data Rate
At %z Mile Range (minimum)
With Clear LOS:
(Ratings: ? 4 Mbps) = Pass
WLAN Mobility /Roaming
Between WLAN Fixed Sites:
Wireless Mobility Network
Switching (CDMA — WLAN)
Mobile Vehicle WLAN
Acceptance Test
Northrop Grumman
Engineer Initials
Date Customer Acceptance
Installation Notes:
Yes/No Yes/No
Yes/No Yes/No
36
PASS FAIL
Customer Acceptance
Representative Initials
Newport Beach Mobile WLAN 0
Statement of Work
Information 7eclwo %gy
Mobile Wireless LAN System Project Plan
37
•
NORTHROP GRUMMAN PUBLIC SAFETY, INC.
STANDARD TERMS AND CONDITIONS
1. DEFINITIONS. 7. STANDARD OF PERFORMANCE; ACCEPTANCE. Unless otherwise specified,
the work subject to this Agreement shag be accepted upon the completion of the work set
a. PSI shag mean Northrop Grumman Public Safety, Inc., a Delaware forth for the sage of work, or upon cammencemed of beneficial use by Customer,
corporation whichever occurs first
b. Customerlbhall mean, any corporation, pubic agency, or political subdivision
that receives and accepts a quote from PSI.
C. Agreemengshall mean the above stated PSI Quote, which has been accepted 8. FACILITIES. During the course of this Agreement, Customer shall provide PSI's
by Customer, along with these standard Tens and Conditions personnel with adequate workspace and such other related fadli hes as may be required by
PSI to carry out its obligations enumerated herein.
2. SCOPE. These terns and conditions are applicable to services and/or equipment to
be provided, as set forth in any PSI quote which has been accepted by Customer in
writing, or for which Customer has issued a Purchase Order.
3. PRECEDENCE. Any scope of work subject hereto shag be subject to terms and
conditions of documents, as set forth below in descending order of precedence:
a. The tams of the quote for services and/or equipment from PSI.
b. The terns and conditions set font in this document.
4. TERM OF AGREEMENT. The term of this Agreement shall begin upon written
receipt by PSI of the acceptance of the PSI Quote and shall continue thmugh the
completion of the work provided for therein and warranty period unless sooner terminated
or extended as hereinafter provided.
5. CHANGES AND DELAYS. Customer may require changes in the scope of work,
services and/or equipment to be performed or provided by PSI hereunder. All such
charges, which are mutually agreed upon by and between all the parties, shall be
incorporated in written amendments to this Agreement. All such amendments shall state
any increase or decrease in the amount of the compensation due PSI for the change in
scope and/or schedule, If any. PSI shall have no obligation to proceed with the change
unit such gme as PSI and the Customer have agreed upon the impact on price and
schedule, and have executed a bilateral written amendment memorializing the change and
the price and schedule impacts.
Any delays caused by Customer, including but not limited to:
1. Failure to timely approve documents as provided herein,
2. Failure to campy with responsibilifies set forth in the Implementation Plan,
3. Failure to provide access to fadlifies or information required for PSI to
perform,
4. Failure or delay of Customer furnished equipment,
shall be regarded as constructive changes and shall entitle PSI to Wei" from Customer
an equitable adjustment in price and schedule. Should PSI and Customer be unable to
agree on the price impact to PSI of such delay, such price shall be computed using PSI's
then cumnt time and materials rates.
S. CLARIFICATION PROCEDURES. Customershallhaveamaximumoffifteen (15)
calendar days from the receipt of written correspondence from PSI in which to respond, in
writing, to the clarification, proposed solution or any other situation requiring a written
response from Customer. If Customer believes the contents of such correspondence does
no conform to the requirements of this Agreement, or otherwise disagrees with such
correspondence; it shall so notify PSI in writing within the above - stated fib en (15) days,
defining in detail such non- acceptance. In the event Custaner fords the content of the
correspondence confomhing to the requirements of thts Agreement it shall, within the
above staled (15) days, notify PSI, in writing, of this fact and such notification shall
constitute final acceptance of the cadent of the correspondence delivered. Should
Customer fag to respond within fifteen (15) days, the content of the correspondence shall
be deemed accepted.
Revised May 28, 2003
9. LICENSE.
AcknoWedoment of Ownership. PSI owns all right Its and interest to the PSI
Software and related documentation (the 'PSI Soliware), Including all custom
modifications, derivative works and all technical and functional designs
relating thereto. None of the services hereunder shah be considered "work for
hire" within the meaning of Federal copyright law (17 U.S.C. Section 101 et
seq). Customer shall not disassemble, decompile or reverse engineer the PSI
Software and any information obtained in violation of this provision shall be
deemed confidential information owned exclusively by PSI.
Coming License. Subsequent to Acceptance and payment of all amounts
due, Customer shall upon Acceptance be granted a paid -up, perpetual, nor-
exclusive, not transferable operating license in object code form to install,
store, load, execute and display (collectivey,'Usey, the PSI Software on the
Equipment located at the Customer's Operations Center in support of
Customers total area emergency dispatch service. Customer may make one
(1) archival copy for back -up purposes. PSI reserves all rights not expressly
granted. This five rise is for Customer's internal use on the cmfigumgon of
Equipment specified in the attached Exhibft114m Use by or for the benefit of
arty third parry or an any other configuration of equipment (including upgrades
to Equipment or components thereof, such as upgrading to a higher
performance processor) shall require written authorization and payment of
additional license fees. This license is for operations Use only and does no
authorize Customer to make arty alterations, adaptations, translations or
derivative works. Customer shall execute any standard licensing
agreements) necessary for any third party software subject to the above PSI
Quote.
Confidentiality. Customer shall not allow any person, company, governmental
agency, consulting film or any other enfity to have access to fire software
provided hereunder, other than employees of Customer who have a need to
have access to such software in order for Customer to utilize such software for
the purposes set forth herein. Should Customer allow such access without the
express written consent of PSI, PSI may terminate Customer's license granted
under this Agreement. Disclosure of such proprietary information will cause
irreparable Injury for which monetary damages will not be a sufficient remedy.
Accordingly, in addition to other remedies mailable at law or in equity, PSI
shall be entitled to temporary or permanent injunctive relief, without the
necessity of proving actual damages, to enforce the provisions of this
Agreement.
10. WARRANTY; REMEDIES.
Warranties. Unless specified to the contrary in the Smpe of Work, for a
period camnumcing on the date of successful completion of the Work, or
acceptance by beneficial use, whichever occurs first, and thirty (30) days
thereafter, PSI woman s that (i) the software provided by it under this
Agreement shall perform in accordance with the FSD; and n the services
performed by it under this Agreement shag be performed in accordance with
the ordinary skill and care which would be reasonably executed by those who
are knowledgeable, trained and experienced in rendering the - services
required at tlhe time such services are performed. The warranty and
Copyright Northrop Grumman Public Safety, Inc. — May 2003
Page 1
NORTHROP GRUMMAN PUBLIC SAFETY, INC.
STANDARD TERMS AND CONDITIONS
maintenance for equipment shall be in accordance with the provisions
received from no supplier.
THESE WARRANTIES ARE IN LIEU OF AND EXCLUDE ALL OTHER
WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND
ANY WARRANTY WHICH MAY ARISE BY REASON OF USAGE OF
TRADE OR CUSTOM OR COURSE OF DEALINGS.
Remedies. (1) If, during the warranty period specified in Section a., above,
Customer (a) discovers that the equipment provided by PSI under this
Agreement Is not in accordance with the express warranty set forth in Section
a., and (b) notifies PSI in writing, of such, then PSI shall, without charge to
Customer and on behalf of Customer, be responsible for the enforcement of,
at will perform without charge, the applicable obligations which the supplier of
such equipment may have with respect to repairing a replacing such
equipment to the extend necessary to cared such defects.
(2) If, during the warranty period specified in Sedan a., above,
Customer (a) discovers defects in the software provided by PSI under this
Agreement, such that the software will not perform in accordance with &a
express warranty set forth in Section a, and (b) notifies PSI, in writing, of such
defects, then PSI shall, without charge to Customer, cared such defects.
(3) If, during the warranty period specified in Section a., Customer (a)
discovers that the services pedamed by PSI under this Agreement had not
been performed in accordance with the express warranty set fatly in Section
(a)., and (b) nodes PSI in writing of such faulty services, than PSI shall,
without charge to Customer, re- perform such services to the extent necessary
to correct the (null therein.
(4) Every claim fiat PSI's goods or services are faulty shag be deemed
waived unless such claim is made in writing during the warranty period
specified in a. above.
(5) THE REMEDIES SET FORTH IN THIS SECTION B. ARE IN LIEU
OF AND EXCLUDE ALL OTHER REMEDIES AVAILABLE TO THE CITY
RELATING TO WARRANTIES FOR PRODUCTS AND SERVICES
PROVIDED UNDER THIS AGREEMENT.
11. CONTRACT AMOUNT AND PAYMENT SCHEDULE. IMlesssatforlhfothe
contrary in the Quote for Services, payment shall be due as follows:
a. Hardware and Third -Party Software and Services - 100 %of the purchase
price for the hardware shall be paid upon delivery to the Customer dye. Partial
deliveries, invoicing, and payment based an line item pricing provided by PSI
shall be permitted.
b. PSI license fees shag be paid upon acceptance of PSI quotation or issuance
of purchase order.
Q PSI Software, Services, and Miscellaneous (Includes hardware delivery and
Installation. Bonding is not included unless specifically provided in the PSI
Quote for Services)
1.) Upon Acceptance of PSI Quotationfissuance of Purchase Order 35%
2.) Upon Installahm of Software or Modifications an the Test System 50%
or PSI Certifying That Software or Modifications Are Ready for
Tearing
3.) Upon Acceptance as provided in Section 7 above 15%
Total Software, Services, & Miscellaneous 100%
Revised May 28, 2003
12. SALES AND USE TAXES. Customer shag be liable for all federal, state and local
sales use and excise taxes, which became due as a consequence of this Agreement.
Customer shall be gable for any increase in tax rates or change in the scope of tax
assessments whether due to changes in any statutes or interpretation by any taxing
authority.
Customer shall not be liable for the payment of such taxes, provided it shall furnish to PSI
an exemption certificate sufficient to exempt PSI from the payment of all such sales, use
and excise taxes Should any such certification furnished not be sufficient to exempt PSI
from the payment of such taxes Customer shall indemnity and hold PSI harmless for all
such taxes assessed.
13. DISPUTES. (a) Except as specifically provided for elsewhere in this
Agreement, all claims and controversies arising out of or relating to this Agreement shall be
subject to binding in Calffomm by a single arbitrator in accordance with the commercial
arbitration rules of the American Arbitration Association ("AAA"), and judgment on the
award rendered by the arbitrator may be entered into a court having jurisdiction thereof.
Not withstanding any odes or practices of AAA, discovery in any such proceeding shall be
limited to no more than three depositions and 25 uncanpomded interrogatories or
requests for admission per parry. The prevailing party in any arbitration proceeding
hereunder, as determined by than arbitrators or in any legal proceedings or actions to
enforce the abibal award shall be entitled to recover its reasonable attonWs fees and
costs. The pages expressy agree that the arbitrator shall not have the right to award
punitive damages.
(b) NoNUthstanding paragraph b. above, nothing in this Agreement shag be
deemed to preclude either party from seeking equitable or injunctive relief in
any court of competent jurisdiction for breach of Artide 9 or 18 of this
Agreement. The pravaiMg party in any such judicial proceeding shall be
entitled to recover its reasonable attorney's fees and costs. The parties
expressly agree that the court in such a proceeding shall not have the power
to award punitive damages
14. FORCE MAJEURE. In the went that due to causes beyond the control of and
without the fault or negligence of PSI, PSI Nails to meet any of its obligations under this
Agreement, such failure shall not constitute a default in performance, and Customer shag
grant to PSI such extensions of time and make other arrangements, additions, or revised
payments as shall be reasonable under the circumstances.
15. TERMINATION AND DEFAULT.
(a) Termination for Cause. ff PSI should persistently or repeatedly refuse or
should fail, except in cases for which extension of time is provided, to provide enough
propedy skilled workers or proper materials, or persistently disregard laws and ordinances,
or not proceed with work or otherwise be guilty of, a substantial violation of any provision of
this Agreement, Customer shall give PSI thirty (30) calendar days written notice. Upon
receipt of such termination notice, PSI shall be allowed thirty (30) catenda days to cure
such defidendes.
(b) Termination for Convenience. The work may be terminated, in whole or in
part by the Customer at its ads discretion upon written notice to PSI, whenever, for any
reason, Customer shag determine that such termination is in its bed interests. Such notice
to be effective must be in writing and tendered to PSI at lead fourteen (14) days prior to
the affective date of termination specified therein, during which period PSI will endeavor to
mitigate and minimize costs relating to and/or rising from the termination. Upon recepl of
such written notice of termination, PSI shall within ninety (90) days after the date of
termination, submit an invoice for all work performed prior to the effective date of
termination and all costs incurred by PSI relating to and /or adding from the termination,
including but not limited to: termination and settlement of subcontract and subcontract
claims and personnel costs relating to employees assigned to the terminated work who are
awaiting reassignment for a period not to exceed thirty dates from the effective date of
termination. Customer shall pay such invoice within thirty-(30) days of receipt.
Copyright Northrop Grumman Public Safety, Inc. — May 2003
Page 2
NORTHROP GRUMMAN PUBLIC SAFETY, INC.
STANDARD TERMS AND CONDITIONS
1 S. ASSIGNMENT. The rights, duties, and obligations of the parties may not be
assigned, by either party in whole or in part, without the written consent of the other parry
being first obtained. Any attempt to assign any performance subject hereto without the
written consent of the other party shall be null and void and shall constitute a breach of this
Agreement.
17. PATENTS. PSI shall Indemnity, defend, and hold free and harmless Customer, its
offices and employees from all liabilities, claims, damages, costs, or expenses, including,
but not limited to attorney's fees, imposed upon them or any of them, for any alleged
Infringement of patent rights or copyrights of any person or persons in consequence of the
use by Customer, its officers, employees, agents, and other duly authorized
representatives of artides or processes supplied to Customer hereunder by PSI.
If a final injunction is obtained in such action against Customers use of the products or it In
PSI's opinion the products are likely to become the subject of a claim of infringement, PSI
will, at its option and entirety at its expense, either (a) procure for Customer the right to
continue using the products; (b) replace or mocifiy the same (provided that such
morgfications do not adversely aged Customers intended use of the products) so that the
products berme non- infiinging; or (a) I none of the foregoing alternatives is reasonably
available to PSI, refund in fidl all moneys paid by Customer in respect to such Winging
products only and accept realm of same.
IS. SECURITY AND PRIVACY. PSI agrees tint none of its officers or employees shall
use or reveal any research or sialisbcal information furnished by any person and
identifiable to any specific private person for airy purpose other than the purpose tar which
it was ohtalned. Copies of such nformation shall nor, without the consent of the person
furnishing such information, be admitted as evidence or used for any purpose in any
action, suit or otherjudidal a admlntafrafive proceedings, unless ordered by a court of
competenljurisdicton. Customer shall be notified immediately upon receipt of any such
order of court, pertaining to production of such nfonnation.
19. INDEMNITY. PSI shall indemnify, defend and hold harmless Customer horn and
against any and all claims, demands, suds, actions, proceedings, judgments, losses,
damages, injuries, penalties, casts, expenses (Including attorneys' fees) and IiabNtes, of,
by, a with respect to third parties, which arise soley, from PSI's negligent performance of
services under this Agreement. PSI shall not be responsible for, and Customer shall
Indemnity and hold harmless PSI from and against, arty and all claims, demands, suits,
actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses
(including attorneys' fees) and habilifies, of, by, or with respect to third parties, which arse
solely from Customers negligence. With respect to any and all claims, demands, suits,
scions, proceedings, judgments, losses, damages, injures, penalties, casts, expenses
(including attomeye fees) and mobilities of, by a with respect to third pates, which arise
from the joint for concurrent negligence of PSI and the Customer, each party shall assume
responsibility in proportion to the degree of its respective fault
20. LIMITATN)N OF LIABILITY. In no event shall either party hereto be liable for
special, indirect or consequential dareges of any nature.
Revised May 28, 2003
21. CONTRACT REPRESENTATIVES. Any changes in the method a nature of work to
be performed under this Agreement must be processed by Customer through PSI's
Contracts Manager. Upon acceptance of the PSI Quote for Services, Customer will name
its representative who will represent Customer under this Agreement.
22. VALIDITY. The invalidity. in whole or in part, of any provision of these terms and
conditilons shall not void or affect the validity of arty other provision of these terms and
condNona
23. GOVERNING LAW. This Agreement shall be governed according to the laws of the
Commonwealth of Virginia.
24. INSURANCE. Without limiting PSI's indema ifcaton of Customer, PSI shall provide
and maintain, at its own expense, during the term of this Agreement, the following
programs of insurance ooverng its operations hereunder. Such insurance shall be
provided by insurer(s) licensed to do business in the state and evidence of such programs
shall be delivered to Customer within thirty (30) days of request
A. Liability and Prosertv
Such insurance shall be primary to and not confributng with any other insurance
maintained by Customer, shall name Customer as an addiitional insured and shall
include:
Comprehensive General Liahilty Insurance endorsed for Independent Contractor
Coverage, Premises-Operations Coverage, Products/Completed Operations
Coverage, Contractual Liability, Broad Form Property Damage, and Personal Injury
with a combined single limit of not less than One Million Dollars ($1,000,000) per
claim; and, Comprehensive Auto Liability endorsed for all owned and non -owned
vehicles with a combined single limit of at Last Five Hundred Thousand Dollars
($500,000).
B. Workehs7Comoensation
A program of workersocanpensation Insurance in an amount and form to meet all
appkable requimmarth of the Labor Code of the State in which the services are
being delivered and which specifically covers all persons providing services on
behalf of PSI and all disks to such persons under this Agreement.
25. TITLE AND RISK OF LOSS. Title to all equipment provided hereunder shall pass to
Customer upon payment of all amounts due PSI under this Agreement Risk of loss shah
be home by PSI until delivery to the Customers site. Customer shag pay any personal
property lanes, which may be assessed on the equipment after delivery to Customers she
Copyright Northrop Grumman Public Safety, Inc. — May 2003
Page 3
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CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
-I,) oDk
MAR U �) 2004
Agenda Item No. 19
March 9, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob McDonell, Chief of Police
SUBJECT: Executive Summary -Mobile Data Communications System Upgrade
ISSUE:
Consider the attached report on the required upgrade to the Police Department's Mobile
Data Communications System due to a decision by our provider (The City of Brea) to
discontinue the operation of their (our) current network.
RECOMMENDATION:
1. Approve recommended upgrades to the Police Department's Mobile Data
Communications System, which will include a three -year agreement with the City of
Brea to lease time on their new network.
2. Waive formal bidding requirements, and authorize the Chief of Police to negotiate
the terms of the agreements with the recommended vendors as required, and
provide the City Manager with the: authority to sign the agreements with those
vendors.
3. Approve a budget amendment allocating $218,782 of COPS MORE grant funds and
transferring $72,928 from General Fund unappropriated reserve to Capital
Improvement account number 7017- C1820539.
4. Authorize the Chief of Police to purchase the specified equipment, software and
services for a total cost of $291,710.
5. Approve an $89,406 increase to the Police Department's. base budget for Fiscal
Year 2005 for recurring costs associated with implementation of the project, which
include the fees to the City of Brea.
Executive Summary — MDCS Upgrade
March 9, 2004
Page 2 •
DISCUSSION:
Background:
Attached is a very thorough Staff Report which is the culmination of the Department's
effort over the last eighteen (18) months, during which time we have explored the
implications and requirements we face due to the decision by our Mobile Data
Communications (MDC) System provider (the City of Brea) to discontinue their
operation of our existing network. I apologize in advance for the length and complexity
of the issues contained in the report; however, they are by their very nature both
complex and worthy of a full explanation of the intricate nature of the "building blocks"
required to fully implement the proposed solution.
Our use of Mobile Data Computers can be traced back to the implementation of our
Strategic Technology Plan, as a result of its adoption by Council in June of 1994. We
joined the City of Brea's private mobile data network in August of 1995 as part of a five -
year approved contract to purchase time on their system. Brea upgraded their network
approximately four years ago (February of 2000); however, in August of 2001, the State
of California mandated that all information communicated wirelessly must be encrypted
by March 1, 2003, to a standard not supported by Brea's current network. The
Department of Justice has allowed affected entities an extension of the deadline to
implement a solution, as long as they have an approved upgrade path — which Brea
does have in place.
As a result of Brea's own analysis of their options (and associated costs), a decision
was made by them to abandon their current system and contract with the Sprint PCs
Group (a public data communications network) to facilitate their mobile communications
needs and those of their customers. The use of the Sprint network is the backbone of
Brea's planned upgrade. If we were to contract directly with Sprint, we would have to
incur some unique costs to facilitate the transmission of the encrypted data across their
network, which are now born by Brea.
In our original COPS MORE allocation as part of the Brea Consortium Grant, we had
earmarked funds to implement a Wireless Local Area Network (LAN) to facilitate the
transmission of large amounts of data wirelessly and to provide access for our field units
to all of the resource material as though they were sitting at a desk in the Station. It
would also allow officers to submit reports wirelessly from the field to the Watch
Commander for approval, receive daily crime analysislinformaUon bulletins, receive e-
mail (such as the recently implemented Countywide system utilizing e-mail subpoenas),
and otherwise use all of the capability and functionality afforded them by the in -car
computers. The latter features are something not possible with just the network
throughput provided by the Brea /Sprint solution.
El
Executive Summary — MDCS Upgrade
March 9, 2004
Page 3
As a result of our grant funding for the planned Wireless LAN, we are in the position to
use the modified infrastructure for that project to accommodate the changeover to the
Brea Public Mobile Data Communications System network, without incurring additional
implementation costs if the two projects were being built separately. In fact, we have
been anticipating Brea's need to significantly upgrade their system and have been
delaying our final approach on the Wireless LAN until they had finalized their intentions.
As such, our project has been in design for some time now. A simple review of the
attached report will attest to the complicated nature of that design.
Environmental Review:
None required.
Public Notice:
None.
Funding Availability:
This project will be funded from a 1998 COPS MORE Grant program, which was
formally accepted by the City at that time. It is a reimbursement grant that will return
75% of the expenditures to the City of Newport Beach. The remaining 250/0 of the
associated costs ($72,928) will be funded from the General Fund (unappropriated
reserves) as required by the grant. The scope and method of procurement for this
project has been discussed with and approved by the Administrative Services Director.
Using the listed vendors will provide for direct integration with existing systems,
significantly reducing the need for new or re- engineered programs, thereby saving costs
as well as providing for the timely installation of the necessary equipment, given the
need to implement a solution by June 30, 2004 — the date our current Mobile Data
Communications System will cease to function.
The Department's Fiscal Year 2004 -'05 budget base will require an adjustment of
$89,408 to accommodate the recurring costs for ongoing maintenance of the system,
including the fees to the City of Brea.
Alternatives:
Unfortunately (or some would say fortunately), we have not invested in the "backbone"
necessary to. operate our own wireless mobile data communications system and have
always operated through a contract with another provider since 1995. If we were to
implement a full system on our own, the costs are estimated at well in excess of $1
million dollars just for the infrastructure required. Several other Police Departments are
. using a competing private network (AT &T); however, when we 'field- tested° the units
using that network, we experienced significant coverage gaps, rendering the results of
F
Executive Summary — MDCS Upgrade
March 9, 2004
Page 4
that experiment unacceptable. As Council may also be aware, when the Countywide
800 MHz Radio System was approved for final design and implementation, the Mobile
Data Communications component was eliminated due to costs since the Orange County
Bankruptcy had just occurred. There are no immediate plans to build that capability into
the system.
Besides the coverage afforded by the Brea/Sprint solution, we also will avoid some of
the added interface costs associated with the interpretation of the data by our Computer
Aided Dispatch and Records Management Systems, since those interfaces are already
built and in use. The transition will occur much more smoothly utilizing the upgraded
Brea solution than if we opted for another solution — even though none have been
presented.
In essence, we have no real viable alternative other than the planned' upgrade as a user
on the Brea Network: however, we believe the benefits of the improved network in
conjunction with the Wireless IAN implementation, as outlined in the attached report,
will serve the needs of the Department well for the foreseeable future until other cost -
effective solutions (and technologies) are developed and can be considered.
Prepared and Submitted by: .
(3/11- Ch "`M vl
Bob McDonell
CHIEF OF POLICE
Attachment: Staff Report — Mobile Data Communications System Upgrade
I
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 2
TABLE OF CONTENTS
Issue 3
Recommendation 4
Background 7
• Figure 1 (Technology Implementation Timeline) 7
• First Mobile Data Communications System 7
o Figure 2 (First Mobile Data Communications Network) 9
• Second Mobile Data Communications System 9
• Figure 3 (Second Mobile Data Communications Network) 10
• Figure 4 (Sprint Nationwide Network Map) 12
Discussion 13
• Proposed Wireless LAN & Mobile Data Communications Network 13
• Figure 5 (Proposed Wireless LAN Access Points) 14
• Figure 6 (Proposed Mobile Data Communications Network) 15
• Procurement Process 15
`
• City of Brea 16
• Northrop Grumman IT Public Safety, inc. 17
• Figure 7 (Proposed Wireless LAN) 17
• Custom Logic Design 18
a Figure 8 (Proposed "ZNC" Configuration) 19
C) Sprint 19
o Dell 19
o Checkpoint 19
o Bayshore Electric 20
Environmental Review 21
Funding Availability 22
Conclusion 23
City of Newport Beach Police Department
0
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Mobde Data Computer System Upgrade Request
March 9, 2004
Peoe 3
Item Number
March 9, 2003
TO: Honorable Mayor, Members of the City Council and City Manager
FROM: Bob McDonell, Chief of Police
Paul Henisey, Captain, Support Services Division Commander
Tim Riley, Captain, Detective Division Commander
SUBJECT: Mobile Data Communications System Upgrade
ISSUE:
Upgrading the Police Department Mobile Data Communications System with
implementation of a private mobile wireless Local Area Network and
supplemental public cellular data network, including both hardware and software,
will provide the technological capabilities to:
• Securely access the California Law Enforcement Telecommunications
System Network as required,
• Communicate with other field units at greater distances and higher
network speeds,
• Send and receive messages to/from our Computer Aided Dispatch system
at higher network speeds,
• Facilitate capability to transfer data to/from an Automated Vehicle Location
system for resource dispatching recommendation and enhancing
employee safety,
• Enable field units with the ability to access an automated mapping system
that utilizes a Global Positioning System,
• Provide advanced functionality for
o Field reporting,
o Electronic mail access,
o Internet resources,
o Police Department Local Area Network,
o City Wide Area Network and
• Increase network access from a local regional area to full nationwide
coverage.
City of Newport beach Police Department
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 4
RECOMMENDATION:
1.. Approve recommended upgrades to the Police Department Mobile Data
Communications System.
2. Authorize the Chief of Police to negotiate agreements with the recommended
vendors and provide the City Manager the authority to sign the agreements
with the recommended vendors.
3. Award purchase to the listed vendors for the specified equipment, software, .
and services at the quoted costs as described below:
Private Mobile Wireless Local Area Network
Quanti
Description
Vendor
Unit Cost
I Total Cost
1
Equipment, Engineering,
Installation & Services
Northrop Grumman
$145,240
$145,240
N/A
Subtotal
Custom Logic Design
$45,000
$145 40
- Yrice includes 1.75% State bales Tax, Shipping & installation
Mobile Data Software Uvorade. Messaae Switch and Services
Quantity
Description
Vendor
Unit Cost
Total Cost
45
ZCl1en132UDP Software
Upgrade
Custom Logic Design
$100
$4,849'
N/A
Implement ZNC
Custom Logic Design
$45,000
$45,000
N/A
Installation, Travel &
Project Management
Custom Logic Design
$4,500
$4,500
Subtotal
W,349-
Price Includes 7.75% Sales Tax
Session Persistence & Encrvotion Software
Quantily
Description
Vendor
Unit Cost
Total Cost
50
Additional Netmotion
Client Software
Netmotion
$245.50
$13,226'
1
Upgrade Server Software
Netmotion
$2,000
$2 155'
N/A
Installation
Netmotion
$3,000
$3,000
Subtotal
$18,361-
'Price Includes 7.75% Sales Tax
Public Mobile Cellular Data Network
Ouanft
Description
Vendor
Unit Cost
Total Cost
1
T -1 Frame Relay
Sprint
$1,000
$1,000
Telephone Line
Installation
Subtotal
Cite of Newport Beach Police Department
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 5
Comouter Server Hardware
Quanti
Descr Lion
Vendor
Unit Cost
Total Cost
2
Network Servers for
Custom Logic Design
Component
Deli
$7,970
$17,175'
2
Network Servers for
Netmotion Component
Dell
$6,492
$13,990'
1
Firewall Server
Dell
$5,825
$6,276'
1
Server Rack
Dell
$7,988
$8,607`
Subtotal
54s oa9•
Price Includes 7.75% Sales Tax
Firewall Software
Quantity
Description
Vendor
Unit Cost
Total Cost
1
Firewall Software
Checkpoint
$9,450
$10,182*
NIA
Firewall Support &
Software Subscription
through 6/3012004
Checkpoint
$2,328
$2,508'
NIA
Installation &
Configuration
Checkpoint
$3,000
$3,000
Subtotal
815 591'
'Price Includes 775% Sales Tax
Electrical & Cabling
Quanft
Description
Vendor
Unit Cost
Total Cost
N/A
Installation, Cabling &
Bayshore Electric
$2,000
$2,000
Electrical for Server Rack
3
Installation, Cabling &
Bayshore Electric
$3,000
$9,000
Electrical for Wireless
LAN Access Points
Subtotal
$11,000
4. Approve expenditures from Capital Improvement Program budget account
number 7017 - 01820539, totaling $291,710 as per grant funding
requirements.
5. Approve $89,406 increase to the Police Department base budget for Fiscal
Year 2005 for recurring costs associated with implementation of project
component as follows:
Cio, of Newporr Beach Police Deparimenr
0
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 6
0
Annual Recurring Costs Associated with ImDlementina UDarade
Qua
Description
Vendor
Unit Cost
Total Cost
57
Annual Sprint Wireless
City of Brea
$1,188
$67,716
Network Access Fees
($99 Per
Vehicle Per
Month
N/A
Annual Software Support
Netmotion
$2,500
$2,500
NIA
Annual Sprint Dedicated T -1
Sprint
$4,200
$4,200
Telephone Connection with City
($350 Per
of Brea
Month
NIA
Annual Software Maintenance
Custom Logic
$5,500
$5,500
& Support
DesIqn
NIA
Annual Software Maintenance
CheckpoinF
$9,490
$9,490
& SUODort for Firewall
Total Annual RecurdM Costs
$89,406
0
9
City of Newport Beach Police Deparrmenr
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 7
BACKGROUND
Mobile data communications for Police Department field units is an absolutely
essential law enforcement resource that maximizes operational efficiency.
Having access to information that was once reserved for only those employees
who were physically at the police facility, and providing this information
electronically to employees assigned to the field, is critically important for the
safety of the public we serve and for the safety of our employees.
Wireless technology used for mobile data communications has improved
significantly during the last ten years. The Police Department has successfully
transitioned to those improvements for the purpose of providing access to
additional resources and facilitating improved electronic communications. This is
necessary in our efforts to increase the available field time that can be spent by
our employees promoting community oriented policing. We have utilized two
generations of mobile data communications and are requesting the approval to
upgrade our current technology to comply with State mandated encryption
requirements and to use technology advancements that are now available.
Those incremental implementations of improved technology in data
communications during the last ten years (refer to Figure 1), are detailed and
discussed below,
Pip— Timeline forthe"PoliceDOadment
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1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
1944 2004
First Mobile Data Communications System
Figure t
A Strategic Technology Plan (PLAN) was approved for the Police Department by
the City Council in June 1994. The approved PLAN consisted of the following
® major components for the Police Department:
City of Newport. Beach Police Department
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 8
• Implementation of a Computer Aided Dispatch System (CAD) •
• Implementation of a Records Management System (RMS)
• Implementation of a Jail Management System (JMS)
• Implementation of a Document Imaging System (DIS)
• Upgrade of Local Area Network (LAN) Infrastructure
• Implementation of an Automated Vehicle Location (AVL) System
• improve Access to City Wide Area Network (WAN)
• Develop Automated Field Reporting Process
• Enhance Information Technology Staffing
• Implementation of a Mobile Data Communications System (MDCS)
As indicated, the City Council as a part of that PLAN approved a Mobile Data
Communication System (MDCS). The purpose of that approved MDCS was to
provide field Police Department units with the ability to electronically send and
receive messages without physically returning to the police facility. The system
provided the capability to transmit text messages over a radio system that was
separate from the voice communications system in existence at the time. Each
unit was equipped with a second radio and mobile data modem that provided
access to the data communications network.
The Police Department joined an existing private mobile data network owned and
operated by the City of Brea (BREA) in August 1995. BREA's network provided
coverage throughout Orange (including excellent coverage in Newport Beach)
and parts of Los Angeles County. To use their network, BREA required only an
initial activation fee of $1,000 per unit and then a recurring monthly "flat fee" of
$139 for each unit that accessed the network. BREA completely supported the
network and our access to the network by our police mobile field vehicles.
This was a significant savings decision that eliminated the need to purchase our
own separate radio frequency, supporting infrastructure and recurring
maintenance expenses that all would have been significantly cost prohibitive
(estimated to have been in the multi- million dollar range). The speed of BREA's
network at that time was 4800 Kilobits Per Second (KBPS) and the network was
only capable of handling limited character text -based messaging. The Police
Department signed a 5 -year agreement with BREA to use their data network for
all of our marked police vehicles.
Access to that network required hardware (mobile laptop computer, vehicle radio
modem, 800 MHz base station, dedicated telephone line between the base
station and BREA and between the Police Facility and BREA and a mobile
vehicle antenna), software (mobile data client software) and integration with the
planned, and City Council approved, Computer Aided Dispatch system. The
network connected Police Department field units to one another and provided •
access to CLETS through BREA. Once our Computer Aided Dispatch and
City of Newporr Beach Police Department
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 9
Records Management Systems (refers to figure 2) became operational, field
units gained access to them. The Police Department operated on that network
until February 2000 when a significant network upgrade was implemented by
BREA.
Nexport Beech Police Department
First Date Communications Nenhork
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First MDCS Network
• Field Units Communicate
with 800 MHz Network
Base Station via Vehicle
Radio Modem.
• Base station
communicates with Radio
Network Controller.
• Radio Network Controller
communicates with
Message Switch.
• Message Switch
communicates with
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• CSU /DSU communicates
with Distributed Terminal
Controller.
• Distributed Terminal
Controller communicates
with Computer Aided
Dispatch.
Figure 2
In February 2000, a new upgraded and enhanced network was implemented by
BREA. The new network provided improved technology, faster communications
(19200 KBPS) and a second radio frequency channel for required network
reliability and redundancy (refer to Figure 3).
City of Newport Beach Police Department
Mobile Data Computer System Upgrade Request
March 9, 2004
page 10
Newport Booth Police Department
Current Dnfa Communications Network
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• Field Units Communicate
with 800 MHz Network
Base Station via Vehicle
Radio Modem.
• Base station
communicates with Radio
Network Controller.
• Radio Network Controller
communicates with
Message Switch.
• Message Switch
communicates with
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• CSU /DSU communicates
with Distributed Terminal
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• Distributed Terminal
Controller communicates
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Figure 3
The upgraded BREA network was funded from a Federal Grant awarded by the
United States Department of Justice. That grant was approved in 1998 as a part
of the Community Oriented Policing Services Making Officer Redeployment
Effective (COPSMORE) program and actually funded in the fourth quarter of
1999. A consortium of 11 cities (including Newport Beach) participated in the
grant.
The Police Department renegotiated an agreement with BREA for an additional 5
years from the time of signing (or approximately two years longer than the
original agreement). The grant funded a significant network infrastructure
upgrade and enhancement, first year of user fees ($99 per vehicle per month), as
well as a variety of other technology projects for the cities participating in the
grant since being awarded in 1998. The grant has been administered by BREA
and expires June 30, 2004. Based on the expiration of the grant, it is necessary
for the Police Department to move forward with the proposed upgrade to our
mobile data technology to be compliant with grant requirements.
In Newport Beach, the COPSMORE grant has funded the following technology
products and services in addition to our share of the upgraded network
infrastructure:
Cav of NewpDrt Beach Police Department
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March 9, 2004
Page 11
• Mobile Data Computers
• Mobile Data Printers
• Vehicle Radio Modems
• Records Management System
• Desktop Computers
• Mobile Data Computer Communications Software
In addition to what has already been funded by the COPSMORE grant, there is
still designated funding approved and appropriated for a wireless Local Area
Network (LAN) for the Police Department. That funding was based on a need to
supplement the second MDCS and to enhance functionality for technology that
would otherwise not be available on the existing network.
The second MDCS has run effectively and efficiently since 2000. The enhanced
technology, increased speed of the network and redundancy vastly improved this
system from the capabilities of the first system. BREA has continued to provide
outstanding maintenance and support of the entire network and the Police
Department's access to the network.
In August 2001, the State of California, Department of Justice (as described in
Section 1.6.9, Subsection B2, of the California Law Enforcement
Telecommunications System (CLETS) Policies, Practices, Procedures Manual),
mandated that all information communicated wirelessly to and from CLETS was
to be encrypted by March 1, 2003 as follows:
°A11 CLETS information transmitted using a wireless link or dial -up
connection shall be protected with encryption while in that segment.... The
use of cryptographic techniques shall employ a minimum of, or industry
standard equivalent to, 128 -bit encryption.'
was not encrypted. Efforts to provide encryption to the network were
expensive and ultimately determined to be cost prohibitive. BREA ele
agreement with them for access to their existing network effective June 30. 2004.
BREA decided to contract with "Sprint PCS Group" (SPRINT) for mobile data
communications. Sprint provides a public data communications network with
faster speeds (40-60 KBPS with bursts of 140+ KBPS) and nationwide coverage
(refer to Figure 4). BREA negotiated a special configuration with SPRINT that
included a dedicated "frame relay" telephone line connected directly to SPRINT "s
network. The frame relay telephone line is a CLETS security requirement to
prevent data communications from transversing the Internet. BREA also
City of Newport Beach Police Department
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 12
negotiated a contract with "Netmotion Wireless Incorporated" ( NETMOTION) for
"session persistence" and encryption that will satisfy the CLETS requirements.
They have also received approval from the CLETS advisory board to upgrade
their network to SPRINT.
BREA extended the agreement they negotiated with SPRINT to agencies using
their existing network as a replacement option. Under their offer, BREA would be
the administrator of their use of the SPRINT network and be responsible for first -
line support and recurring maintenance issues for individual users including the
Police Department (if approval is granted by the City Council).
To be included in the relationship between BREA and SPRINT, BREA requires
signing a 3 -year agreement with them. In that agreement, BREA will charge a
monthly rate plus overhead of $99 per vehicle. They will include a wireless
modem and software to access the SPRINT wireless network and NETMOTION
client license for session persistence and encryption for each unit using the
network. The intention of using the SPRINT network is to supplement the
proposed wireless Local Area Network.
The Police Department will need additional technology (hardware and software)
to fully operate our wireless Local Area Network. The separate network (owned
by the City of Newport Beach) will consist of three access points, a message
switch, additional session persistence /encryption software and server, an
additional "firewall" for network security and a dedicated high speed telephone
line between the Police Department facility and BREA.
BREA will be responsible for issues and maintenance related to the SPRINT
network and will be responsible for the frame relay line to SPRINT.
Figure 4
City of Newport Beach Police Department
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 13
DISCUSSION:
As noted, our current means of electronic wireless data communications with
Police Department field units will be discontinued by our provider, BREA, at the
end of this fiscal year. Police Department staff planned a supplemental wireless
LAN with funding from a COPSMORE grant but had to delay seeking City
Council approval and implementation of the project until a decision about future
network connectivity was made by BREA.
Once that decision was made, Police Department staff reviewed options and
recommend implementing an enhanced wireless LAN that uses a both a private
network and wireless network operated by SPRINT and what has been proposed
by BREA. The enhanced network will provide field units with faster network
speeds of up to t t Megabits Per Second (MBPS), advanced functionality for field
reporting, Department electronic mail access, Internet resources, Police
Department Local Area Network and City Wide Area Network; and increase
network access from a local regional area to full nationwide coverage.
Proposed Wireless LAN and Mobile Data Communications System
The upgraded data network proposed will use a private LAN (owned by the
Police Department) and will operate on a 2.4 Gigahertz public frequency. The
signal used in that system will be amplified requiring approval from the Federal
Communications Commission. The LAN will have 3 two -way access points (with
the capability to add additional sites as required and as the budget permits) at
strategic locations throughout the City of Newport Beach (refer to Figure 5).
That network will be supplemented by SPRINT's public data network. Access to
Sprint's network will be through a dedicated frame relay line to prevent
communications from transversing the Internet as required by CLETS. SPRINT's
network will not only supplement the 3 access points recommended in the City of
Newport Beach but will provide nationwide coverage and access to our LAN.
The proposed network will have encryption as required by CLETS and session
persistence software installed locally on the client mobile data computers in the
Police Department vehicles. The software will "seamlessly" (without any user
interaction), select the strongest signal at the time of the request and transmit or
receive on either the private LAN or SPRINT network. The Police Department
will also operate a separate server for encryption and session persistence for
data traffic that travels on the private LAN integrated with the server at BREA.
The Police Department will also operate an additional "flrewall" that will provide
additional security and will enhance data integrity for that traffic that travels the
private LAN.
City ofNewporr Beach Police Department
Mobile Data Computer System Upgrade Request
March 9; 2004
Page 14
Figure 5
The mobile LAN will be designed to incorporate extreme security precautions to
prevent outside intrusions. Security will comprise of tracking individual
authorized hardware (modem, mobile computer, PDA) by Media Access Control
(MAC) addresses, Wired Equivalent Privacy (WEP) algorithms, encrypted
signals, network firewall, logons and passwords. Once a user complies with
security requirements and successfully enters the LAN, they will have access to
Police Department resources (including Computer Aided Dispatch, Jail
Management System, Records Management System and Document Imaging
System),. electronic mail, Internet and CLETS (refer to figure O, .
Ciq' of Newport Beach Police Department
11
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March 9, 2004
Page 15
Newport B4 h ftnm Department
Proposed Data Communlead•ns NaM h
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Figure 6
Police Department staff has explored a number of options for implementing a
mobile wireless LAN and supplemental MDCS. Each component of the
proposed system is very complex and must integrate with our existing
infrastructure (internal LAN, Computer Aided Dispatch, Records Management
System, CLETS access etc.) and operational requirements. We are
recommending upgrading products and services from vendors (as described
below) that we already use. The components of this project are the following:
City of Newport Beach Police Department
0
Mobile Data Computer System Upgrade Request
March 9, 2004
Page iS
Vendor
Product
Services
City of Brea
Sprint Wireless Data
Secure Access in
Network
Compliance with State
Requirements to Wireless
Data Network & First Tier
Support for Network &
Related Hardware
Northrop Grumman
Various Wireless LAN
Design, Engineering &
Hardware
Network Integration
Custom Logic Design
Zclient 32 UDP Mobile
Design, Engineering &
Data Client Software &
System Integration
Message Switch
Software
SPRINT
Wireless Modem,
Engineering & Network
Communications
Integration
Software & Frame
Relav Line
NETMOTION
Encryption, Session
Engineering & Network
Persistence Client
Integration
Software & Best
Connection Preference
DELL
Redundant Computer
Network Servers for:
• Message Switch
• NETMOTION
wor
Network Computer
Server Rack
CHECKPOINT
Firewall Software
Installation, configuration &
Support of Wireless LAN
"Firewair server.
Bayshore Electric
Miscellaneous
Engineering & Labor
Electrical Parts, &
Cablin
City of Brea
BREA has provided mobile data computing capabilities to the Police Department
for the last several years. They have provided outstanding service, support and
maintenance of a MDCS used by the Police Department. Their current proposal
to upgrade their system using the SPRINT network that is uniquely configured to
comply with CLETS requirements is the recommended preference for Police
Clry of Newport Beach Police Department
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 17
Department data communications. BREA also is providing hardware and
software and is not requiring any additional start-up
Northroa Grumman Information Technoloav Public Safety, ncorporated
Northrop Grumman Information Technology Public Safety, Incorporated (PSI) is
the system integrator who designed and implemented our Computer Aided
Dispatch, Records Management System, integration to CLETS and messaging
capabilities (while doing business as PRC Public Safety, Incorporated). We
currently have a maintenance agreement with PSI to service both Computer
Aided Dispatch and Records Management Systems hardware and software 24
hours per day, 7 days per week basis.
PSI was consulted regarding providing a mobile wireless LAN system for the
Police Department. PSI provided a test network to the Police Department free of
charge. That test network was developed to prove the feasibility of the concept,
research viable solutions, experiment with infrastructure hardware and software,
review topographical challenges and determine the compatibility of the proposed
solution with our existing systems. PSI provided a recommended solution that
not only meets our requirements but also will integrate with our existing systems.
Our recommendation is to approve PSI to provide a mobile wireless LAN as an
upgrade to the services they currently provide to the Police Department.
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City of Newport Beach Police Department
• 0
Mobile Data Computer System Upgrade Request
March 9, 2004
Page f8
Custom Logic Design
Custom Logic Design developed the mobile data client software that is currently
installed in all of our marked Police Department vehicles. The product ( "Zclient)
is an object oriented "Windows" application that provides sophisticated
messaging and reporting functions. The recommended upgrade to "ZClient32" is
required to access the mobile wireless LAN and SPRINT network. Zclient32 is
designed for our proposed high performance mobile computing environment.
The upgraded application provides a graphical user interface, coupled with
unique audio prompting features not found in other messaging applications. The
application is engineered to work with existing PutAc Safety Mobile Data
Terminal Systems, providing an enhanced user interface without requiring
modifications to the Computer Aided Dispatch system interface.
The proposed message switch from Custom Logic Design will eliminate our need
to upgrade our Computer Aided Dispatch system from PSI to a Transfer Control
Protocol (TCP) /Internet Protocol (IP) as recommended for the upgraded wireless
communications network. PSI provided quotes for that upgrade to our Computer
Aided Dispatch system that ranged from between $169,000 and $226,000 alone,
which is cost prohibitive at this time. The message switch will also enable
access to the City's WAN for parking citation and animal license information
contained at City Hail and to internal systems on the Police Department LAN.
Custom Logic Design Proposed Configuration
Message Switch Implemental
City of Newport Beach Police
ZNC at Brea
13
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City of Nexyort Beach Police Department
L J
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Mobile Data Computer System Upgrade Request
March 9, 2004
Page 19
0 SPRINT
SPRINT provides wireless data communications capability for several of the
Police Department's mobile computers. Employees use those computers during
Department - related travel to access electronic mail and Internet resources. The
coverage (particularly in the City of Newport Beach) of the wireless cellular data
network from SPRINT has been exceptional. We are also in the process of
implementing an Automated Vehicle Locabon/Tracking system using the SPRINT
network for transfer of data. The BREA will provide first -level of support for the
department.
The department is proposing using SPRINT to provide the required T -1 (defined
as a dedicated phone connection supporting data rates of 1.544Mbits per
second) between the Police Department and BREA. SPRINT has competitive
rates and is familiar with all the requirements necessary to complete the
connection to BREA and remain compliant with CLETS requirements.
Dell
Dell Incorporated (DELL) currently supplies all of our "Windows" based computer
servers at the Police Department. They also supply the rack that houses the
1101 servers and the maintenance support on both product lines. Our preference is to
recommend purchasing from DELL to keep installation, performance, and
aesthetics of the server room and racks the same and has maintenance and
equipment support consistent with what is currently done.
DELL quoted pricing for this project based on the State of California, Department
of General Services (DGS) contract (derived from competitive bidding) and the
Western States Contracting Alliance (WSCA) contract (also derived from
competitive bidding). These contracts eliminate the need for local government
agencies to repeat a competitive bidding process that is costly and time
consuming and will not result in prices lower than what DGS and WSCA have
obtained.
Checkpoint
Checkpoint currently supports our exis1ing "firewall" (server and software) for our
internal LAN and external access to the City Wide Area Network, Internet, and
Orange County Sheriff's Department. It the Police Department's
recommendation to continue to use Checkpoint for the additional "firewall" server
requested in this proposal for the external mobile LAN. This will minimize
support and training issues for Police Department staff and ensure the security
and integrity of traffic over the external mobile LAN.
City of Nemport Beach Police Department
0 •
Mobile Data Computer System Upgrade Request
March 9, 2009
Paae 20
Bayshore Electric
Bayshore Electric has provided the engineering, installation and maintenance of
electrical power for most technology related hardware and cabling in the Police
facility and in particular the existing computer server racks and our
Uninterruptible Power Supply (UPS). The proposed computer servers and server
rack required for this project will have to be connected to the UPS and its power
load balanced to ensure safety and reliability. The computer servers will need to
be connected to the Department's LAN.
Bayshore also has provided similar services to most City owned buildings. Two
of the three proposed sites for installation of access points for the mobile wireless
LAN will be at City Buildings. Electrical power and cabling will be required at all 6
access point sites and our recommendation is to have Bayshore Electric be
awarded the contract.
n
U
E
Ciry of Newporr Beach Police Deparonent
KI
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 21
ENVIRONMENTAL REVIEW:
None
Ciry of Newport Beach Police Department
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 22
FUNDING AVAILABILITY: 0
As noted above, this project will be funded from the 1996 COPSMORE Grant
program. This is a reimbursement grant that will return 75% of expenditures to
the City of Newport Beach. The remaining 25% of expenditures will be funded
from the General Fund unappropriated surplus account as required by the grant.
The scope and method of procurement for this project has been discussed with
and approved by Dennis Danner, Administrative Services Director. Using the
listed vendors will provide for direct integration with existing systems, significantly
reducing the need for new or re- engineered programs and saving money as well
as provide for timely purchase and installation of the necessary equipment.
As with any project of this size and complexity, there will be recurring costs for
network access, maintenance and support. The amount required to support this
project will need to be added to the Police Department's budget base for Fiscal
Year 2005. Project implementation should be completed prior to end of Fiscal
Year 2004 and any maintenance and support fees wilt be absorbed in the current
Police Department budget. The recurring fees identified are not covered by the
grant and are the responsibility of our Department once the project
implementation is completed.
11
•
City of Newport Beach Police Department
Mobile Data Computer System Upgrade Request
March 9, 2004
Page 23
CONCLUSION:
Upgrading the Police Department Mobile Data Communications System will
provide the advanced technological capabilities to access CLETS, communicate
with other field units, send and receive messages to and from our Computer
Aided Dispatch System at much higher speeds. The upgraded system will also
facilitate an Automated Vehicle Location system and electronic mapping using a
Global Positioning System.
In addition, the proposed systems will provide the capability for field units to
access electronic mail, Internet resources, the Police Department LAN and City
WAN from virtually anywhere in the nation. Providing access to additional
resources will also increase the safety of the public and our employees.
We request the City Council consider the following:
• Approve recommended upgrades to the Police Department Mobile Data
Communications System.
• Authorize the Chief of Police to negotiate an agreement with the specified
vendors and the City Manager to have the authority to sign the
agreements with the specified vendors.
• Award purchase to the listed vendors for the specified equipment,
software and services at the quoted costs as described in this report.
• Approve expenditures from Capital Improvement Program budget account
number 7017 - 0180539.
• Approve adjustment to Police Department base budget for Fiscal Year
2005 to reflect annual recurring costs associated with project
implementation.
City of Newport Beach Police Department
• i
Prepared by:
Tim Riley, Captain
Detective Dlvis)on Commander
Submitted
1
Bob McDonell
Chief of Police
Mobile Data Computer System Upgr ide Request
March 9, 2004
Page 24
Paul Henisey, Ca
Support Services Division Commander
Ci(c of Neapmrt Beach Police Department
•
•
1.._J
Ay of Newport Beach
BUDGET AMENDMENT
2003 -04
*FECT ON BUDGETARY FUND BALANCE:
NO. BA- 037
AMOUNT: 8291,710.00
Pq Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations related the Mobile Data Communications System
Upgrade (COPS More - Brea).
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund Fund Balance $106,691.00
WENUE EST7MATES (3601)
Fund/Oivision Account Description
1820 4817 COPS More Grant $185,019.00
EXPENDITUREAPPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Acrount
Number
Signed:
Signed:
0
Signed:
Description
7017 Automation/Communication
C1820539 Strategic Info -COPS More
Approval: Administrative Services Director
City Manager
City Council Approval: City Clerk
$291,710.00
r?..t G o y
Date
A z v
to
Date
\C#\ . Pity of Newport Beacip NO. BA-
BUDGETAMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
037
AMOUNT: $as1,71a.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations related the Mobile Data Communications System
Upgrade (COPS More - Brea).
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Signed: c
Fins
Signed: 2da
C
Signed:
Approval: Administrative Services Director
city
City Council Approval: City
Amount
Debit Credit
$106,691.00
$185,019.D0
$291,710.00.
Data
t
Date
Fund Account
Description
010 3605
General Fund Fund Balance
REVENUE ESTIMATES (3601)
Fund/Division Account
Description
1820 4817
COPS More Grant
EXPENDITUREAPPROPRIATIONS (3603)
Description
Division
Number 7017
Automation /Communication
Account
Number C1820539
Strategic Info - COPS More
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: c
Fins
Signed: 2da
C
Signed:
Approval: Administrative Services Director
city
City Council Approval: City
Amount
Debit Credit
$106,691.00
$185,019.D0
$291,710.00.
Data
t
Date