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Home My WebLink AboutC-3837 - PSA; Biological Resource Services for Newport Coast; Amendment No. 1AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH CHAMBERS GROUP FOR BIOLOGICAL RESOURCE SERVICES FOR NEWPORT COAST THIS AMENDMENT NT NO. 1 T PROFESSIONAL SERVICES AGREEMENT, entered into this a day of 1 2006, by and between the CITY OF NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City ") and CHAMBERS GROUP, INC., a California corporation, whose address is 17671 Cowan Avenue, Suite 100, Irvine, California, 92614, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. On May 17, 2005, City and Consultant entered into a Professional Services Agreement, (hereinafter referred to as "Agreement "), for biological survey and habitat assessment services for the Biological Resources Services for Newport Coast, (hereinafter referred to as "Project'). Total compensation due consultant under the agreement was $28,000. This Agreement expired on December 31, 2005. B. City desires to enter into this Amendment No. 1 to reflect additional services and work not included in the Agreement and to extend the term of the Agreement to June 30, 2006. C. City desires to compensate Consultant for additional professional services needed for Project. D. City and Consultant mutually desire to amend Agreement, (hereinafter referred to as "Amendment No. 1 "), as provided here below. NOW, THEREFORE, the parties hereto agree as follows: 1. Consultant shall be compensated for services performed pursuant to this Amendment No. 1 according to "Exhibit A" dated March 17, 2006 attached hereto. 2. Total additional compensation to Consultant for services performed pursuant to this Amendment No. 1 for all work performed in accordance with this Amendment, including all reimburseable items and subconsultant fees, shall not exceed Eighty Five Hundred Dollars ($8,500.00). 3. The term of the Agreement shall be extended to June 30, 2006. 0 0 4. Except as expressly modified herein, all other provisions, terms, and covenants set forth in Agreement shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the date first above written. APPROVED AS TO FORM: ...' C, " Aaron C. Harp, Assistant City Attorney for the City of Newport Beach ATTEST: By (s�,,,l A , LaVonne Harkless, City Clerk Attachment: Exhibit A CITY OF NEWPO T EACH, AM ' ' IC r n M B Mayor for the City of Newport Beach CONSULTANT: �,'_.. .... . - 1,1 Print Name: i AkSlarlc (Fin �cial • Title: Gro Print Name: MA611 L. %WsE(_05 f: luserslpbwtsharedlagreements5fy 05- 051chambers- blological newport coast -amend 1.doc n L-A Chambers Group Environmental Services kf Biological Resources Cultural Resources March 17, 2008 (6882) Robert Stein Principal Civil Engineer Public Works Department City of Newport Beach PO Box 1768 Newport Beach, CA 92658 0 Subject: Request for Budget Amendment for the Newport Coast Biological Resource Surveys, City of Newport Beach, Orange County, California. Dear Mr. Stein: The purpose for this letter is to request a budget amendment for services rendered In support of the biological resource surveys conducted in Newport Coast (Agreement dated May 17, 2005). Several factors have been encountered resulting in a larger demand on field personnel and material costs. The steep terrain, abundance of poison oak, and overall difficult accessibility to the study areas contributed to additional survey time while in the field. The magnitude of these constraints and the effect on our cost estimate were not forecasted in the original cost estimate. Additionally, the demands on our Geographic Information Systems (GIS) were greater than originally anticipated. A number of additional hours were spent correcting the stream layers, digitizing the vegetation communities, and extrapolating jurisdictional areas. The original budget amount was $28,000.00. We are requesfing an additional $8,500.00 to be added to the overall contract amount, bringing the new total to $36,500.00. We appreciate your understanding of this situation. Chambers Group found it a pleasure to work with the City. on this project and we look forward to ways we can assist the City in the future. Please contact me at (949) 261 -5414 if you have questions regarding this request. Respectfully, CHAMBERS GROUP, INC. Chris D. Blandford Biology Group Manager Corporate Headquarters www.chambersgroupinc.com 17671 Cowan Avenue, Suite 100 Irvine, CA 92614 (949) 261 -5414 Certified Small Business (SBE) Fax: (949) 261 -8950 Certified Disabled Veteran Business Enterprise (DVBE) n BY HE C1 7Y COUNCIL CITY OF NrINPORT BEACH C- 3g3� CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 1 1 April 25, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Robert Stein, P.E. 949 - 644 -3311 or rstein @city.newport- beach.ca.us SUBJECT: BIOLOGICAL RESOURCE SERVICES FOR NEWPORT COAST — AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH CHAMBERS GROUP, INC. RECOMMENDATIONS: 1. Approve a Budget Amendment transferring $8,500 from the Morning Canyon Stabilization Project (7014- C5100805) to the Newport Coast Watershed Assessment and Monitoring (7014- C5100851). 2. Approve Amendment No. 1 to the Professional Services Agreement with Chambers Group, Inc. of Irvine, California for a not -to- exceed fee of $8,500 and authorize the Mayor and City Clerk to execute the Amendment. DISCUSSION: Under the original $28,000 contract, Chambers Group walked the eight canyons in Newport Coast and mapped the canyon vegetation and habitats. The 1 -1/2" thick volume, replete with 25 11" x 17" color figures, has received accolades from the General Services Parks Division and the California Department of Parks, El Morro office, and declared to be an important categorization of watershed resources. However, the level of effort to negotiate the steep terrain (often vegetated with poison oak) was higher than anticipated, and additional survey time was required. More work and time than anticipated for GIS was also required. Staff believes the increase in compensation is appropriate for the additional time on the project. Environmental Review: All tasks fall under the Information Gathering class of projects and are therefore categorically exempt pursuant to CEQA Guidelines, Article 19, Section 15306. Biological roe Services for Newport Coast — Amendment Professional Services Agreement April 25, 2006 Page 2 Public Notice:. The surveys were performed with cooperation from the California Department of Parks and The Irvine Company. Funding Availability: Upon approval of the recommended Budget Amendment, sufficient funds are available in the following account for the project: Account Description General Fund Prepared by: Robert tein Principal Civil Engineer Account Number Amount 7014- C5100851 $8,500 Submitted by: OpG . adumPorks Director Attachments: Amendment No. 1 to Professional Services Agreement 0 • AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH CHAMBERS GROUP FOR BIOLOGICAL RESOURCE SERVICES FOR NEWPORT COAST THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, entered into this day of , 2006, by and between the CITY OF NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City ") and CHAMBERS GROUP, INC., a California corporation, whose address is 17671 Cowan Avenue, Suite 100, Irvine, California, 92614, (hereinafter referred to as "Consultant "), is made with reference to the following: RECITALS A. On May 17, 2005, City and Consultant entered into a Professional Services Agreement, (hereinafter referred to as "Agreement "), for biological survey and habitat assessment services for the Biological Resources Services for Newport Coast, (hereinafter referred to as "Project"). Total compensation due consultant under the agreement was $28,000. This Agreement expired on December 31, 2005. B. City desires to enter into this Amendment No. 1 to reflect additional services and work not included in the Agreement and to extend the term of the Agreement to June 30, 2006. C. City desires to compensate Consultant for additional professional services needed for Project. D. City and Consultant mutually desire to amend Agreement, (hereinafter referred to as "Amendment No. 1 "), as provided here below. NOW, THEREFORE, the parties hereto agree as follows: 1. Consultant shall be compensated for services performed pursuant to this Amendment No. 1 according to "Exhibit A" dated March 17, 2006 attached hereto. 2. Total additional compensation to Consultant for services performed pursuant to this Amendment No. 1 for all work performed in accordance with this Amendment, including all reimburseable items and subconsultant fees, shall not exceed Eighty Five Hundred Dollars ($8,500.00). 3. The term of the Agreement shall be extended to June 30, 2006. 4.. Except as expressly modified herein, all other provisions, terms, and covenants set forth in Agreement shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the date first above written. APPROVED AS TO FORM: z I v — - ` . 11 1 -%� Aaron C. Harp, Assistant City Attorney for the City of Newport Beach ATTEST: LaVonne Harkless, City Clerk Attachment: Exhibit A CITY OF NEWPORT BEACH, A Municipal Corporation By: Mayor for the City of Newport Beach CONSULTANT: By: (Corporate Officer) Title: Print Name: By: (Financial Officer) Title: Print Name: f: \users \pbwlshared\agreements \fy 05-06 \chambers- biological newport coast -amend 1.doc Chambers Group Environmental Services Biological Resources Cultural Resources March 17, 2006 (6882) Robert Stein Principal Civil Engineer Public Works Department City of Newport Beach PO Box 1768 Newport Beach, CA 92658 Subject: Request for Budget Amendment for the Newport Coast Biological Resource Surveys, City of Newport Beach, Orange County, California. Dear Mr. Stein: The purpose for this letter is to request a budget amendment for services rendered in support of the biological resource surveys conducted in Newport Coast (Agreement dated May 17, 2005). Several factors have been encountered resulting in a larger demand on field personnel and material costs. The steep terrain, abundance of poison oak, and overall difficult accessibility to the study areas contributed to additional survey time while in the field. The magnitude of these constraints and the effect on our cost estimate were not forecasted in the original cost estimate. Additionally, the demands on our Geographic Information Systems (GIS) were greater than originally anticipated. A number of additional hours were spent correcting the stream layers, digitizing the vegetation communities, and extrapolating jurisdictional areas. The original budget amount was $28,000.00. We are requesting an additional $8,500.00 to be added to the overall contract amount, bringing the new total to $36,500.00. We appreciate your understanding of this situation. Chambers Group found it a pleasure to work with the City on this project and we look forward to ways we can assist the City in the future. Please contact me at (949) 261 -5414 if you have questions regarding this request. Respectfully, CHAMBERS GROUP, INC. Chris D. Blandford Biology Group Manager Corporate Headquarters www.chambersgroupinc.com 17671 Cowan Avenue, Suite 100 Irvine. CA 92614 (949) 261 -5414 Certified Small Business (SBE) Fax: (949) 261 -8950 Certified Disabled Veteran Business Enterprise (DVBE) CW of Newport BeaclL BUDGET AMENDMENT +� 2005 -06 EFFECT ON BUDGETARY FUND BALANCE: 7014 Account Increase Revenue Estimates PX Division Increase Expenditure Appropriations AND 7014 Account Transfer Budget Appropriations SOURCE: Division Number from existing budget appropriations Number from additional estimated revenues Number from unappropriated fund balance FXPLANATION! This budget amendment is requested to provide for the following: NO. BA- OSBA -060 AMOUNT:1 $8,600.00 P X Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To transfer budget appropriations for biological resource services for Newport Coast. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Division Number 7014 Account Number C5100805 Division Number 7014 Account Number C5100851 Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: „ Signed: Amount Description Debit Credit Description Description Misc & Studies Morning Canyon Stabilization Project $8,500.00 Misc & Studies Newport Coast Watershed Assessment $8,500.00 t Firiancial Approval: A ministrative L, Administrative Approv l: City Mans City Council Approval: City Clerk Services Director * Automatic Date Date d 6 Date