HomeMy WebLinkAboutC-3769 - Purchase Order for Video Streaming SolutionCITY OF NEWPORT BEACH
FISCAL OPERATIONS - PURCHASING
Phone (949) 644-3080
Fax # (949) 642-7072
Granicus
Attn: Contract Administration
28 2nd Street, Suite #400
San Francisco, CA 94105
Telephone 415-357-3618
Fax 415-522-5215
Date 6/30/2009
Vendor Number 3367
FISCAL YEAR 2010-11 MAINTENANCE AGREEMENT
Re: Maintenance Agreement: Videostreaming
Reference Agreement Number on a# Invoices
Agreement # AG00038
Agreement Dates 07/01/2010 to 06/30/2011
Quote #
Q-ty Time Period Description Model Unit Price Ext Price
12 Monthly Maintenance Fee for $1,400.00 $16,800.00
Videostreaming
Total Amount $16,800.00
Delivery Documents and invoices must include the name of the reauestor and department:
Ship to address: Billing address:
Attn: Leilani Brown Attn: Leilani Brown
City Clerk City Clerk
3300 Newport Blvd. 3300 Newport Blvd.
P.O. Box 1768 P.O. Box 1768
Newport Beach, CA 92658 Newport Beach, CA 92658
-8915 -8915
949-644-3005 949-644-3005
Should you have questions or require any additional information, please feel free to contact
Anthony Nguyen - Purchasing Division at 949.644.3080.
Sincerely,
Anthony Nguyen
Senior Buyer, Newport Beach Purchasing
February 3, 2011
Granicus Inc.,
-S-)vi
The City of Newport Beach, CA would like to upgrade to the Open Platform (no hardware at this
time) Government Transparency and Meeting Efficiency Suites for an additional cost of
$195 /month to the City. The City understands that the following products /features will be added to
the City when moving to the Platform and Suites:
• Indefinite Retention
• Unlimited Streaming of Meeting Bodies
• Podcasting
o With option to enter pilot for on -demand streaming in h.264
• Advanced Search (available at the end of Q1/beginning of Q2)
• All additional updates as they fall into Suites
• Spot in the iLegislate prototype pilot group
• Option to move to managed hardware at $x /month in the future, if desired
CITY OF NEWPORT BEACH, GALIFO IA
Name: Leilani T. Brown IALt�I
Address: 3300 Newport Boulevard
Newport Beach, CA 92663
�. •.
74 Tehama St., San Francisco, CA 94105 415.357.3618
Proposed Solution Pricing
Your Granicus solution was designed based on the City of Newport Beach's specific streaming needs.
Our pricing reflects our commitment to supply our customers with the highest value and utmost quality.
Your solution consists of the components detailed below.
Granicus Media Manager
Hardware (Provided by City)
$000
Intel Xeon 2.8GHz processor
$0.00
1 G RAM. On -Board RAID 1 option
Two (2) 18GB SCSI Hard Drives
Windows XP Professional
Configuration
Hardware
$0.00
Software
$500.00
Software
Basic (one encoder/parser)
$6,500.00
Meeting Manager
$9,750.00
Enterprise
$5,200.00
Bundle Discount
($3,250.00)
Sales Tax 7.75% 51.410.50
Subtotal $20,110.50
Granicus MediaVault
Hardware (Provided by City)
$000
Intel Xeon 2.8GHz processor
1GS RAM, On -Board RAID 1 option
Two (2) 72GB SCSI Hard Drives
Windows Server 2003 Standard Edaion
Configuration
Hardware
50.00
Software
S50000
Software
MediaVault Software
$7,800.00
Software License Bundle Discount
($3,250.00)
Sales Tax 775% $35263
Subtotal $5,402.63
Granicus Stream Replicator
Hardware (Uses MediaVault Hardware)
Software
Ct ttr
Stream Replicator Software $3,25000
Sales Tax 775% $251 88
Subtotal $3,501.88
74 Tehama St., San Francisco, CA 94105 415.357.3618
Professional Services & Other Hardware
Hardware
Osprey 230
$350.00
Training
�3) Days Onsite
S4.80000
Remote Installation
$60000
Web Site Integration
56.500 00
Sales Tax
775% 527 13
Subtotal
$11,927.13
Shipping
$25
First Months Managed Services
$1,400
Total Bundle Discount
1$6.500.00,
Total Sales Tax
7 75% $2.042.13
Total
$42,367.13
Total Monthly
$1 40000
74 Tehama St., San Francisco, CA 94105 415.357.3618
Granicus Managed Services
All managed services plans are billed on a monthly basis, and require the first month be paid during the
initial setup of your Granicus solution. All plans include full Managed Services, complete monitoring and
maintenance of your on -site hardware and 24/7 technical and user support for your complete solution.
Managed Services also includes all software upgrades and bug fixes for all of the City's Granicus software
components. The goal of our Managed Services program is to help the City realize the highest level of
value and satisfaction from Granicus solution, without incurring additional or unexpected costs.
Granicus Managed Services include the following.
Technical and User Suppg
Granicus offers continuous customer support and is dedicated to ensuring that the City is completely
satisfied with Granicus products and services. Granicus staff is available to the City 24hrs a day, 365
days a year, via the contact info below.
Direct (8:00am to 6:OOpm Pacific tixet 415 -357 -3618
Toll Free (9.00am m 6:00pm Pacific timer 877 -889 -5495
On-call Technical Support (available 24 houw, 7 dayr a xwkE . 415 - 637 -0520
Site: www.¢ranicus.com
Email; support@gmmcm.com
Monit4Ilt1$
As part of the City's Managed Services Granicus will continually monitor, on a 24/7 basis, all the
software and hardware included in your solution. Should any malfunction appear, Granicus will
immediately notify the City and proceed to resolve the issue. Granicus is committed to repair or replace
any non - functioning hardware, provided direcdy from Granicus, within 24 hours for up to 3 years.
Software Upgtades
Granicus provides its software as a "Lifetime License ", and all software upgrades are included as part
of your Managed Services program. This includes both the rights to use the upgraded software and any
services required as pan of the upgrade process.
Bandwidth and Storage
Through Granicus Managed Services we will provide all of the bandwidth and storage necessary to utilize
your solution. The Granicus Managed Services plan includes "Unlimited Bandwidth" for streaming
the City's live and on- demand content over the Internet through the Granicus \ledia CenterTm.
The Granicus Managed Services plan also includes 12 months of archiving for all public meetings and
20 hours or 3 Giga bytes of storage for additional content at the Granicus Media CenterTM. .Additional
storage beyond the 3 Gigabytes can be purchased at 5 cents per megabyte per month.
74 Tehama St., San Francisco, CA 94105 415.357.3618
Project Implementation Timeline
Granicus is pleased to begin a promising and successful relationship with the City of Newport Beach. To
begin the process, we have outlined a timeline to ensure the efficient and organized implementation of
your Granicus solution. Granicus guarantees a 30-day implementation period, which begins the day the
service contract and initial fees are received.
I. The City of Newport Beach delivers signed proposal and service contract to Granicus
3. Full purchase order is issued by the City of Newport Beach.
3. On site installation project plan completed by Granicus & the City of Newport Beach.
4. Hardware built, configured and tested by Granicus engineers
5. Granicus in conjunction with the City Webmaster will complete the City of Newport Beach's
website Integration
G. The City of Newport Beach completes onsire installation and Granicus provides onsite training.
7. The City of Newport Beach completes two-day solution testing and final implementation sign
off.
8. The City of Newport Beach releases remaining project funds to Granicus.
Unless otherwise stated in a program announcement or solicitation, this signed and accepted proposal
must be received by July 1st, 3005.
Sign to Accept proposal.
Return to representative or:
City of Newport Beach
ClientSignamr• I Y1//1-1Z4
Date: s Z2 �✓
ATTEST:
WA
Granicus, Inc.
74 Tehama St.
San Francisco, CA 94105
Granicus, Inc.
Signature:
Date: — ��
74 Tehama St., San Francisco, CA 94105 415.357.3618
Professional Services Description
caofgmdon
Configuration of Granicus hardware includes the assembly of all server and encoder components. Base
operating systems are installed on Granicus or client supplied hardware. The hardware and software is
optimized for streaming media applications. Granicus software is then installed and initial configuration
and testing is performed.
Web Site Integration.•
N eb site integration includes incorporating the public components of the Granicus Media
�IanagementTM software into the clients website, matching the look and feel, and integrating the
navigation. This service also includes the custom design of a client specific pop -up video player, or skin,
and a custom agenda parser to increase indexing quality and efficiency. in addition, our MinutesMaker
feature can be customized to provide automatic generation of cross- linked meeting minutes to meet your
specific needs.
Onsite IastaBation & TrWninn:
Onsite installation of hardware at client's location includes configuration of: analog audio and video
feeds to the encoder, Internet and La\ connectivity, configuration of firewalls and proxies, all hardware
with power and backup power supplies, and final system configuration with the Granicus Media Center.
Once the system is up and running Granicus' engineers finish the setup by tuning the audio and video
remotely. A training session concludes the onsite visit.
Once the system is installed, our engineers will remotely monitor your equipment to assure that it is
continually operating to original specifications.
74 Tehama St., San Francisco, CA 94105 415.357.3618
Granicus Media Manager'"' Software
Granicus NlediaJlanagcrTm consists of proprietary web -based software tools designed to efficiently
organize and manage your streaming content. These tools put the control of broadcast activity, user
account management, live event management, and usage reporting in your hands.
The software has been broken up into for segments to meet the unique needs for a variety of Cities and
Counties. These three components are: 1) Media Manager"I — Basic, 2) Media-ManagerTm — Enterprise,
and 3) Media.Managerm, - MinutesNfaker. Each of these components are described in detail below.
Media.NfanagerTM - Basic is the foundation technology of every solution and is required before adding the
Enterprise or \finutcs \faker software modules.
MediaManagerT't Basic
Public Site:
Our solution includes several pages for your Internet users to access on-demand media and live
broadcasts. Users will use these pre-built pages to search out specific footage, and jump to specific events
within your audio /video archive. The Granicus solution also allows for a key word search based on all of
the index points associated with the City's complete library of video archives. This functionality
substantially increases the convenience of access to and use of meeting archives. :Around these core
pages you can instantly control user access using a registration and log in system. .11l public web pages
are seamlessly integrated into your current website, so that the look and feel of your site remains
consistent. The MediaManager — Basic software license allows for one custom build archiving listing
page, and one video skin. By adding \ledia\IanagerTM — Enterprise you will the ability to create and
customize an unlimited number of public pages by utilizing our templates and views tools. See
\fediaManageri'm - Enterprise for more information.
Protected Administration Site:
As a client of Granicus, you will have access to a web based administrative site that will allow you to
create and manage archives, schedule and index live events, link documents and minutes of meeting to
the video, view real time usage reporting, and configure content distribution. You will also have access to
a series of video editing tools that can be used to enhance your on -demand content once it has been
broadcasted or encoded.
Media Acquisition tools give you the ability to add audio and video content to your content
library from a variety of sources. Utilizing the Granicus OutcastTm encoder, live events can be
simultaneously broadcast and archived to the library easily and directly through the live event
manager. During a broadcast you can add times stamped data, such as agenda item indices or
slides, allowing you to create rich multimedia presentations. You are also given a simple media
import tool that can be used to import any pre- encoded content from your desktop into your
archive listing. Finally, the Granicus OutcastT" encoder, which is included with
Media\Ianagerts' - Basic, can be used to encode your analog video by replacing the live signal
with that of a standard video playback device such as a standard VCR or DVD player. In this
scenario, the same capture tools for managing a live broadcast can be used to make your valued
offline content available online. Granicus also offers in house from encoding from VHS or
DVD as part of our professional services.
74 Tehama St., San Francisco, CA 94105 415.357.3618
Automatic Live Event Schedukr and Archive Pubdshing - Live events, such as City
Supervisors meetings, can be easily scheduled to be both broadcast live and archive through the
Granicus Live Event Manager. By utilizing this tool, the City will not require staff time or
technical assistance to start, stop or archive their live events. archives are automatically
transferred from the Granicus OutCastTM encoder to the Granicus MediaCenterTm and
automatically published the City's web site. These features substantially decrease the need for
staff time to manage content creation and publishing to the City's web site.
Media C6p Adrttinistranion provides clients the tools to create, edit, delete, index, trim and
merge digital video clips. Once the media is in the archive library you can utilize indexing tools
that allow you to set multiple 'Jump To" points into the video, providing your end user the
ability to easily navigate your streaming content. Various other editing and organizational tools
allow you to modify your archives and add to the searchable Meta data associated with each
archive.
Meetyng Agenda Parser allows the Circ to index its video archives based on agenda item tides,
by automatically pulling the agenda item titles and descriptions from the City's agenda and
loading them into the Gramcus \fedia\lauagerT''t. These agenda item tides are than loaded into
the live event manager, which allows you to index your video in real time by simply clicking on
an agenda item title and pressing enter when the council or board begins discussing that issue.
Other solutions, if they offer indexing force you to manually retype and load the text for each
agenda item. The :agenda Parser feature assures quality indexing and substantially decreases the
staff time need to create indices.
Searchable Indexes — .audio and Video archives, which are viewable over the Internet, can be
easily indexed with multiple jump points through the Granicus \ledia\fanagerTM software.
These indexes allow users to jump directly to the specific point in the City's audio /video archive.
The Granicus solution also allows for a key word search based on all of the index points
associated with the City's complete library of video archives. For example a key word search on
"Water" will return to the user a direct link to all of the audio /video archives, which discuss
water usage in the City. This functionality substantially increases the convenience of access to
meeting archives.
Searchable Closed Captioning— The Granicus solution supports the use of closed captioning,
and the association of the captioning with the streaming media. Captions are viewable during
live and archived streaming for full ADA compliance. For archived meetings the captions can
also be searched by key words allowing the user to jump to the appropriate point in the video
archive. In addition captions can also be used to create a transcript for a particular agenda item
through the GrantNS MedmManagerTM Software
Document Management enables documents to be manually loaded and linked to video
archives and directly associated to the appropriate agenda items, resulting in a searchable archive
that includes both the audio /video record of your meeting and the staff reports or other
documents that were used during the meeting. Cross - linking documents and audio /video
archives provide the most comprehensive words archive system available. To improve the
efficiency of integrating and linking your meeting documents with your meeting audio / video
see the Document management Integration option included with MinutesMakerT"'
• CD Download with Indexing— .audio /Video Archives can be quickly downloaded and burned
to CD by any administrator of the Granicus solution. The CD download also includes the
74 Tehama St., San Francisco, CA 94105 415.357.3618
agenda item indexing information so users of the CD can still jump directly to the agenda items
they are interested in. This tool conveniently provides offline copies of your meetings for those
citizens without Internet access.
Media Delivery subsystems, such as the Granicus StreamRephcatorTm and NlediaVaultT'4,
maximize your existing infrastructure investment by allowing you to deliver content using local
storage and bandwidth when appropriate. These systems function transparently as part of the
Granicus solution, and complement the robust delivery architecture at the Granicus
MediaCenterTM. No special training is required to operate these devices as they function
autonomously and are controlled by Graaicus MediaManagerTM software.
• Summary Repots provide you with detailed usage reports concerning streaming requests,
average user bandwidth, outbound bandwidth, content popularity, and media storage usage.
MediaManaaefrm - Enterarise
User /Group Administtadon provides clients with the tools to set login and registration
requirements and create new user accounts. Tools are also provided to manage and utilize the
account information for registered users and export valid e-mail addresses into a quick [nailing
list. Most importantly, the group management tools allow you to categorize your media library,
automatically limiting a users access to those clips that you specifically made available to them.
By creating group administrators who control certain clips and managing users accounts, you can
distribute the responsibility of managing your media library.
• Access Control— Access control for content and groups of content allows you to define exactly
who can access what content and from where. :access control can be based on IP address,
username /password or both.
Complete Template Langzrage — The Granicus NlediaManagerTm software uses a tag -based
template language to display all published content. This allows you to finely control the look and
feel of your video and video- related pages, and does not restrict your layout like a header /Footer
based publishing system would. By utilizing the Granicus JlediaManagerT'N - Enterprise license
you can create and edit an unlimited number of publishing templates. These templates can be
easily managed through our HT\II. editor by your webmaster.
Views System —The views system is the counterpart to the template language. The Gr2mcus
SIedial%lanagerT software allows you to publish video archives and a list of upcoming live
broadcast to the web by creating views. To create a view you simply select the appropriate
template and specific content you Would like to have published. For example, a city may want
to publish all of its City Council archives and the upcoming live broadcast of the City Council
meeting on one webpage. To do this simply select the City Council archive folder and City
Council event and then select the appropriate template. This will generate an HTML webpage
with the appropriate look and feel and content. Link this page into your existing website and
your ready to go.
74 Tehama St., San Francisco, CA 94105 415.357.3618
MediaMannerT" - NlinutesMakerrm
Granicus MinutesMakerTM alts as a substitute to the City Clerk's current live audio recording
equipment and minutes annotation tools, making it simple to annotate your meeting minutes live
during the meeting. By using the Minutes Maker software you can capture motions, votes, and
discussion summaries as they occur leaving you with minimal annotation work the next morning.
The MinutesMakerTM software logic is based on Robert's Rules of Order and standard
parliamentary procedure. Thus, allowing the system to easily record a variety of motion types
including, amendments, substitute, and free form motions. In addition, the system easily
handles updating of the role call during the meeting, recording the times that voting members
join and leave a meeting. Votes are recorded live through a simple interface, which defaults all
members to yes or absent based on their current attendance at the meeting. Every item that is
annotated through the software is automatically linked to the audio and video record of your
meeting as you type, enabling very efficient cleanup of your minutes after the meeting.
If the Clerk does need to review the audio of the meeting the next day in order to update their
minutes, you can simply click on the text of your minutes and the MinutesMakerTM software will
play back the audio and video from that precise point in the meeting. While you are watching or
listing to the meeting record you can simply and quickly edit the text of your minutes. As a result,
you will no longer have to spend hours fast forwarding and rewinding through the audio tape of
your meeting in order to finish you minutes.
Minutes Templates are utilized to format the look and feel of your minutes document. Using
the minutes template tools Granicus will develop an FMEL minutes document that looks
virtually identical to your current minutes format. However, the new minutes document will
include links to the audio / video archive of your meeting as well as links to the appropriate
supporting documents like staff reports for that meeting.
• Searchable Voting Record Report — In addition to publishing your minutes to the web the
Granicus MeetingMar agerTm also generates a voting record log. The voting log simply displays
the agenda item or motion and each members vote in a web ready table. The voting log is
displayed in a simple table, but also allows for search for voting and attendance records on a
particular voting member or by a keyword in the agenda item titles.
Mobile Encoder Option —The Granicus Meeting ifanagerTM also enables you to utilize the
Granicus MobileEncoderTM. The MobileEncoderTM will allow you to utilize all of the
functionality of the MinutesMakerTM to record and index the audio / video of your meeting, and
take your meeting annotations at a remote locations without Internet access. When you return
to your office, you can simple upload the audio file to the Granicus :Media :Manager. At which
point it can be automatically published to the city's web site or edited just like the meetings that
take place in the council or board chambers.
• Document & Agenda Management Integration — Granicus MeetingManagerTM allows for
the integration of the Granicus Streaming media solution with a document management or
agenda management solutions in order to create the most complete and accessible archive of
your public meetings and legislative history. Granicus and its partners are working together to
produce a system that will archive and manage all aspects of your public meeting records. This
74 Tehama St., San Francisco, CA 94105 415.357.3618
includes meeting agendas, minutes, documents and audio /video recordings. All of these media
types are automatically synchronized and cross - linked allowing for intuitive web based search
and retrieval of information. In addition, the document and agenda management integration will
allow the two systems to automatically share information and streamlining your agenda and
minutes workflow.
VonngSystem Integration - Granicus NlmuteslfakerTM is required for integration with the
Granicus N'otingSystemTM software. The Granicus \'otingSystemTN workflow is integrated
tightly with the Clerks use of the Granicus MinutesMakerTM software, which together allows
legislative motions, votes, and attendance information to be recorded directly from the council
members finger into the clerks meeting minutes. Additional detail regarding the Voting system
functionality can be found below.
74 Tehama St., San Francisco, CA 94105 415.357.3618
Granicus MediaCenterTM - Content Management and Delivery
To deliver reliable, high - quality- audio and video content over the Internet you must have a secure and
scalable distribution facility able to support hundreds or thousands of concurrent users; with this as our
goal we created the Gnnicus MediaCenterTM. The Granicus MediaCenterTM enables us to store and
distribute your content over the Internet to ensure your audience consistently receives a high quality
stream.
How it Works
The Granicus 'MediaCenterTM is the core of all Granicus Internet broadcast solutions. This secure and
reliable facility stores and distributes rich -media events to the public over the Internet. Live streams are
encoded at your location and one stream is sent to our streaming servers at the Granicus MediaCenterTM.
.Archive files can also be uploaded directly to our servers. Your streaming content will be available
through your web site, but the Granicus MediaCenterTM handles all requests for both live and archived
streams. The only streaming that will travel over your network is the one stream per source, you are
sending to the Granicus MediaCenterTM.
The Granicus MediaCenterTM is well equipped to handle all of your streaming needs. It has direct
redundant Internet connectivity at optical wavelength speeds to a variety of major Internet backbone
providers, including Qwest Communications, SBC /Pacific Bell and others.
In addition to providing standard Internet Data Center power facilities the Granicus MediaCenterTM has
the significant added benefit of being a Designated Block 50 facility. -Allowing the facility to be exempt
from rolling blackouts.
MediaCenterTM Features:
• Flexible Storage Programs
• Flexible Distribution Programs
• 24/7 System Support
• Redundant Storage
• Redundant Network Connections
74 Tehama St., San Francisco, CA 94105 415.357.3618
Granicus Outcast" Encoder - Feature Rich Encoding
The Granicus Outcast encoder coupled with the Granicus \ledia\IanagerTM Software makes live
streaming and archiving a simple and hands off process. Most encoders simply convert an audio video
signal into a digital format that can be used for streaming, the Granicus OutcastTM does much more.
Using the Granicus OutcastTM vjth your Granicus solution allows for live event scheduling, automatic
web publishing, live indexing, slides, closed captioning, and automatic archiving and file transfer to
distribution servers
i
How it Works
The OutcastTM Encoder integrates with the web -based Granicus Jledia \IanagerTM software and transfers
live broadcasts to the Granicus 3lediaCenterTM in real time. The Granicus NlediaCenterTM then
duplicates and distributes your high quality audio and video content to the audience requesting the
content.
%Xl& broadcasting a live event, the on -site Granicus OutcastTM Encoder can also archive your
broadcasts for on- demand viewing later. Once your broadcast is complete, the encoded event is
automatically transferred to the Granicus MediaCenterTM where our suite of streaming media tools are
accessible for editing, management and publishing functions.
OutcastTM Encoder Features:
• Live & Scheduled Broadcast Control
• automatic Archiving
• Multiple Bit Rate Support
• automated Broadcast and Archive Publishing
• Live event management Indexing, Slides, and Closed Caption
74 Tehama St., San Francisco, CA 94105 415.357.3618
Granicus StreamReplicatorl" - Intranet Stream Delivery
To deliver a live broadcast to a large audience inside your network without exorbitant bandwidth costs, a
single encoder is not enough. The Granicus StreamRephcatorTm allows you to replicate and redistribute
live streams efficiently within a private network using multicast technology.
How it Works
The Granicus StrearaReplicatorTM replicates live broadcasts to viewers within your network. It delivers
broadcast quality audio and video while minimising bandwidth use and costs. Its multicast technology
allows hundreds of concurrent viewers to watch what your network sees as a single live broadcast stream.
StrearnReplicatorTm Features:
• Broadcasts Multicast Live Events
• Broadcasts Unicast Live Events
74 Tehama St., San Francisco, CA 94105 415.357.3618
Granicus MediaVaultTM - Large Archives at Low Cost
An audio /video archive requires storage, management and delivery. The Granicus \fedia\'aulf"'
provides long -term storage and management while maximizing the use of your existing broadband
connectivity. The result long term storage and content distribution at a drastic cost savings.
i . •
How it Works
The Granicus \IediaVaultTM integrates with the Granicus NlediaCcnterTm and transfers archived video to
local storage. V"hen archived video is requested, the XlediaVaultT"t takes the place of the Granicus
AfediaCenterTM and delivers content directly from your location on your network. Should demand for
archived content increase beyond your capacity, content can be transferred back to the \lediaCenter'
with a click of a button. As a result, the Granicus SlediaVaultTM provides a superior solution for creating
a digital library or records retention system.
NlediaVaultTM Features:
• R1ID 5 Redundant Storage
• Capacity for up to 18,000 Hours of Content (2.12 years)
• Serves Content on LAN/WAIN
• Simple Migration Tools
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
April 26, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LaVonne M. Harkless, City Clerk
949 -644 -3005, Harkless a city. newport- beach. ca. us
Paul Malkemus, MIS Manager
949 - 644 -3092, malkemus cit .new ort- beach.ca.us
SUBJECT: Approval of Agreement with Granicus, Inc. for the purchase of a
Video Streaming Solution and Approval of Budget Amendment
RECOMMENDATION:
1) Approve the contract with Granicus, Inc. for the video streaming solution and
authorize the Mayor and the City Clerk to execute the contract ($42,367.13);
2) Direct staff to proceed with the purchase of additional hardware as required
($7,000); and
3) Approve a budget amendment (05BA -_) transferring $42,367.13 from the
Unappropriated General Fund reserves to 0630 -8080 and $7,000 from the
Unappropriated General Fund reserves to 0630 -9000.
DISCUSSION:
Background:
In early February Council Member Daigle requested that staff explore ways to provide
the public with access to council meetings through the world wide web. Providing this
service would provide flexibility on time and location and include residents that don't
currently subscribe to cable but have intemet connectivity to have full access to Council
meetings both live and archived.
After researching this request and looking at the solutions used by other cities in
California, staff contacted the firm of Granicus, Inc. to provide a demonstration of what
• *Video Streaming Solution
April 26, 2005
Page 2
they could offer as a streaming media solution provider, as well as a price quote for their
services. The solution offered by Granicus was developed specifically for local
government with the primary focus on City Clerk functions. Further research by city
staff indicates there are no other vendors currently offering a solution that has been
designed specifically to meet the needs of city clerk's workflow as it relates to their role
in the legislative meeting process.
California cities currently using Granicus to provide an internet webcast solution to their
residents are: Apple Valley, Baldwin Park, Berkeley, Brentwood, Calabasas, Cerritos,
Chino, El Segundo, Gilroy, Irvine, Long Beach, Manhattan Beach, Milpitas, Pasadena,
Petaluma, Pinole, Richmond, Roseville, Sacramento, San Carlos, San Diego, Santa
Monica, Stockton, and Torrance.
After receiving their proposal and demo of their services, staff scheduled a meeting with
the Web Site Review Committee (Council Members Daigle, Ridgeway and Nichols) on
March 29 to meet with Granicus for a demonstration of their solutions and to provide
further direction to staff. It was the consensus of the committee that this item should be
presented to the full Council for review and discussion, as well as a short demonstration
by Granicus, at the April 26, 2005 Council meeting. It was the consensus of the
committee to recommend implementation of the system in the current fiscal year, which
would also require the approval of a budget amendment since this item was not
budgeted for in the current fiscal year.
By selecting Granicus as our streaming media solution provider, we will greatly improve
external and internal access to our public meetings. The meetings will be available live
over the Internet, and searchable archives can be used for efficient long -term record
keeping. Streaming with Granicus improves public access beyond what can be
provided through cable broadcast. The availability of searchable archives allows a
section of any meeting to be retrieved at anytime using a simple keyword search. In
addition, documents like staff reports, agendas and minutes can be synchronized and
linked to the audio and video archive all of which will be available through the City's web
site.
In addition, Granicus will be able to provide us with detailed usage reports concerning
streaming requests (citizens visiting the site), average user bandwidth (bandwidth being
used), outbound bandwidth (bandwidth being streamed — quality of the broadcast),
content popularity (which items users are viewing), and media storage usage.
While public meeting broadcasts are a popular use of the Granicus solution, the system
can be used by all city departments to present video content internally or externally over
the web. Other cities use the Granicus solution to deliver public education content,
public service announcements, and video on demand training. Staff envisions that this
system will be used to greatly enhance our ability to provide public outreach to the
residents on important community projects, topics and issues. Video streams such as
deo Streaming Solution
April 26, 2005
Page 3
public service messages, public safety alerts and annoucements could be made
available to the public on demand 24 hours per day, 7 days per week.
The Granicus solution delivers the functionality desired by the City, and does it in a way
that minimizes the overall cost. The proposed solution integrates with our current
infrastructure and audio video equipment instead of replacing or duplicating it.
Additionally, the storage and distribution of the streaming content is offloaded to the
Granicus Media Center eliminating the need to invest in additional dedicated bandwidth
and servers, which are necessary to support video streaming. Agenda items can be
indexed in real time, and archives are published to the City's web site through an
automated process minimizing the involvement of our MIS staff. Because meeting
archives are readily available on the internet, the need for the Clerk's office to retrieve
and prepare extensive meeting records will also diminish over time. Using this system
the Clerk's office will actually be preparing the minutes through an automated system
that time codes the items for video streaming and the minutes will be prepared as the
meeting occurs. Since the minutes will be linked to the video, the format of the minutes
will change from a nearly verbatim format to an action format, which will save hundreds
of hours in staff time in the Clerk's office.
The cost for the solution, which includes all of the MediaManager software licenses and
the internal /external storage and distribution is $49,367.13. This cost includes $7,000
for additional hardware (two PC's for the Media Manager and Media Vault) that is
required for the system and will be purchased separately. This enterprise level of
service grants all departments within the City access to the tool and will allow other
departments to use the service for any of their video streaming needs, access to the
MinutesMaker application, live streaming of all meetings and cable channel 24/7,
archiving of meetings for on- demand playback, archiving that links minutes with support
documentation and video, search feature for the archives, installation and configuration
of all software, three (3) days of on -site training, integration of the Granicus software
with our website and other customizations, and the first month of managed service. In
addition to the start-up costs, the ongoing monthly maintenance cost for the service is
$1400, which provides access to an unlimited 24/7 help desk, management of all
hardware that is on our site, unlimited storage of our public meetings (12 month
retention schedule), unlimited bandwidth for streaming live and on- demand content and
lifetime updates to the software. M.I.S. staff. will implement and manage the Media
Vault that will be used for serving streaming video to Intranet (internal) users as well for
serving archived streams that exceed the 12 month Granicus retention schedule.
Environmental Review: N/A
Video Streaming Solution
April 26, 2005
Page 4
Fundinq Availability:
This item has not been budgeted for, therefore a budget amendment transferring
$49,367.13 from the Unappropriated General Fund reserves will be necessary to
implement the system.
Submitted by:
LaVonne M. Harkless
City Clerk
Attachment: Proposal from Granicus, Inc.
•Fyr."t7i�K_✓�;a:: a. .. n. ^,�v({Ayd%`IC:= ;��':: �'. :rtC�"- i,�'.L.'�Til?i!•K ,'N.�I
747ehama St., San Francisco, CA 94105 415.357.3618'
Proposed Solution Pricing
Your Granicus solution was designed based on the City of Newport Beach's specific streaming needs.
Our pricing reflects our commitment to supply our customers with the highest value and utmost quality.
Your solution consists of the components detailed below.
Granicus Media Manager
Hardware (Provided by City)
Intel Xeon 2.8GHz processor $0.00
1GB RAM, On -Board RAID 1 option
Two (2) 18GB SCSI Hard Drives
Windows XP Professional
Configuration
Hardware $0.00
Software $500.00
Software
Basic (one encoder /parser)
$6,500.00
Meeting Manager
$9,750.00
Enterprise
$5,200.00
Bundle Discount
($3,250.00)
Windows Server 2003 Standard Edition
Sales Tax 7.75% $1,410.50
Configuration
Subtotal $20,110.50
Granicus MediaVault
Hardware (Provided by City)
$0.00
Intel Xeon 2.8GHz processor
1GB RAM, On -Board RAID 1 option
Two (2) 72GB SCSI Hard Drives
Windows Server 2003 Standard Edition
Configuration
Hardware
$0.00
Software
$500.00
Software
MediaVault Software
$7,800.00
Software License Bundle Discount
($3,250.00)
Sales Tax 7.75% $352.63
Subtotal $5,402.63
Granicus Stream Replicator
Hardware (Uses MediaVault Hardware) $0.00
Software
Stream Replicator Software $3,250.00
Sales Tax 7.75% $251.88
Subtotal $3,501.88
Professional Services & Other Hardware
Hardware
Osprey 230 $350.00
Training
(3) Days Onsite $4,800.00
Remote Installation $600.00
Wed Site Integration $6,500.00
Sales Tax 7.75% $27.13
Subtotal $11,927.13
Shipping $26
First Months Managed Services $1,400
Total Bundle Discount ($6,500.00)
Total Sales Tax 7.75% $2,042.13
Total $42,367.13
Total Monthly $1,400.00
Granicus Managed Services
All managed services plans are billed on a monthly basis, and require the first month be paid during the
initial setup of your Granicus solution. All plans include full Managed Services, complete monitoring and
maintenance of your on -site hardware and 24/7 technical and user support for your complete solution.
Managed Services also includes all software upgrades and bug fixes for all of the City's Granicus software
components. The goal of our Managed Services program is to help the City realize the highest level of
value and satisfaction from Granicus solution, without incurring additional or unexpected costs.
Granicus Managed Services include the following.
Technical and User Support
Granicus offers continuous customer support and is dedicated to ensuring that the City is completely
satisfied with Granicus products and services. Granicus staff is available to the City 24hrs a day, 365
days a year, via the contact info below.
Direct (8:00am to 6 :00pm Pacific time): 415- 357 -3618
Toll Free (8.00am to 6:00pm Pacific time): 877 -889 -5495
On -call Technical Support (available 24 hours, 7 days a week): 415- 637 -0520
Site: www.gzanicus.com
Email: support@granicus.com
Monitoring
As part of the City's ;Managed Services Granicus will continually monitor, on a 24/7 basis, all the
software and hardware included in your solution. Should any malfunction appear, Granicus will
immediately notify the City and proceed to resolve the issue. Graaicus is committed to repair or replace
any non - functioning hardware, provided directly from Granicus, within 24 hours for up to 3 years.
Software Upgrades
Granicus provides its software as a "Lifetime License", and all software upgrades are included as part
of your Managed Services program. This includes both the rights to use the upgraded software and any
services required as part of the upgrade process.
Bandwidth and Storage
Through Granicus Managed Services we will provide all of the bandwidth and storage necessary to utilize
your solution. The Granicus Managed Services plan includes "Unlimited Bandwidth" for streaming
the City's live and on-demand content over the Internet through the Granicus Media Center'"'.
The Granicus Managed Services plan also includes 12 months of archiving for all public meetings and
20 hours or 3 Gigs bytes of storage for additional content at the Granicus Media CenterTm. Additional
storage beyond the 3 Gigabytes can be purchased at 5 cents per megabyte per month.
%.N3p4
,WATehama St., San Francisco, CA 94105 415.357.3618
Project Implementation Timeline
Granicus is pleased to begin a promising and successful relationship with the City of Newport Beach. To
begin the process, we have outlined a timeline to ensure the efficient and organized implementation of
your Granicus solution. Granicus guarantees a 30 -day implementation period, which begins the day the
service contract and initial fees are received.
1. The City of Newport Beach delivers signed proposal and service contract to Granicus
2. Full purchase order is issued by the City of Newport Beach.
3. On site installation project plan completed by Granicus & the City of Newport Beach.
4. Hardware built, configured and tested by Granicus engineers
5. Granicus in conjunction with the City Webmaster will complete the City of Newport Beach's
website Integration
6. The City of Newport Beach completes onsite installation and Granicus provides onsite training.
7. The City of Newport Beach completes two -day solution testing and final implementation sign
off.
8. The City of Newport Beach releases remaining project funds to Granicus.
Unless otherwise stated in a program announcement or solicitation, this signed and accepted proposal
must be received by July 1 st, 2005.
Sign to Accept proposal.
Return to representative or:
City of Newport Beach
Client Signature:
Date:
Granicus, Inc.
74 Tehama St.
San Francisco, CA 94105
Granicus, Inc.
Signature:
Date:
Tehama St., San Francisco, CA 94105 416.357.3618
Professional Services Description
Configuration:
Configuration of Granicus hardware includes the assembly of all server and encoder components. Base
operating systems are installed on Granicus or client supplied hardware. The hardware and software is
optimized for streaming media applications. Granicus software is then installed and initial configuration
and testing is performed.
Web Site Integration:
Web site integration includes incorporating the public components of the Granicus Media
ManagementTM software into the clients website, matching the look and feel, and integrating the
navigation. This service also includes the custom design of a client specific pop -up video player, or skin,
and a custom agenda parser to increase indexing quality and efficiency. In addition, our MinutesMaker
feature can be customized to provide automatic generation of cross- linked meeting minutes to meet your
specific needs.
Onsite Installation & Trainitrn.•
Onsite installation of hardware at client's location includes configuration of: analog audio and video
feeds to the encoder, Internet and LAN connectivity, configuration of firewalls and proxies, all hardware
with power and backup power supplies, and final system configuration with the Granicus Media Center.
Once the system is up and running Granicus' engineers finish the setup by tuning the audio and video
remotely. ', training session concludes the onsite visit.
Once the system is installed, our engineers will remotely monitor your equipment to assure that it is
continually operating to original specifications.
/h,Y't7 . - : i. ` . - . _ f � �- if "P�., "_. p. - a.`±,"� •�' �:pV .jilinx� x'17
.T.i .n' • t�w:IYS _ ..'C '.i 1iv ^1y `yrr � �•
74 Tehama St., Sen Francisco, CA 941W° :415357.3618
Granicus MediaManagerT Software
Granicus MediaManagerTM consists of proprietary web -based software tools designed to efficiently
organize and manage your streaming content. These tools put the control of broadcast activity, user
account management, live event management, and usage reporting in your hands.
The software has been broken up into for segments to meet the unique needs for a variety of Cities and
Counties. These three components are: 1) llfedia ManagerTM — Basic, 2) MediaManagerTm — Enterprise,
and 3) Medialfanageirm, - NlinutesMaker. Each of these components are described in detail below.
NlediaifanagerTM - Basic is the foundation technology of every solution and is required before adding the
Enterprise or Bfinutesilfaker software modules.
MediaManagerTM Basic
Public Site:
Our solution includes several pages for your Internet users to access on- demand media and live
broadcasts. Users will use these pre-built pages to search out specific footage, and jump to specific events
within your audio /video archive. The Granicus solution also allows for a key word search based on all of
the index points associated with the City's complete library of video archives. This functionality
substantially increases the convenience of access to and use of meeting archives. around these core
pages you can instantly control user access using a registration and log in system. All public web pages
are seamlessly integrated into your current website, so that the look and feel of your site remains
consistent The Rfedia:Nfanager — Basic software license allows for one custom build archiving listing
page, and one video skin. By adding NfediaManagerTM — Enterprise you will the ability to create and
customize an unlimited number of public pages by utilizing our templates and views tools. See
MediaNlanagerTm - Enterprise for more information.
Protected Administration Site:
As a client of Granicus, you will have access to a web based administrative site that will allow you to
create and manage archives, schedule and index live events, link documents and minutes of meeting to
the video, view real time usage reporting, and configure content distribution. You will also have access to
a series of video editing tools that can be used to enhance your on- demand content once it has been
broadcasted or encoded.
Media Acquisition tools give you the ability to add audio and video content to your content
library from a variety of sources. Utilizing the Granicus OutcastTM encoder, live events can be
simultaneously broadcast and archived to the library easily and directly through the live event
manager. During a broadcast you can add times stamped data, such as agenda item indices or
slides, allowing you to create rich multimedia presentations. You are also given a simple media
import tool that can be used to import any pre- encoded content from your desktop into your
archive listing. Finally, the Granicus OutcastTM encoder, which is included with
bfedialfanageitm - Basic, can be used to encode your analog video by replacing the live signal
with that of a standard video playback device such as a standard VCR or DVD player. In this
scenario, the same capture tools for managing a live broadcast can be used to make your valued
offline content available online. Granicus also offers in house from encoding from VHS or
DVD as part of our professional services.
-.- a r. rw: ;-c:.. • ... ' � ..F , , c,»h: `t:..�.i:'� ,; al: � A i y,.'sra�
�C�'' �!' i:. '�.'Y.':s'.X.^t^iC::ry9r'stc� . -� , .;�. ^.• ?riP.�- •.i{r;gr., . ..,`y-..'.; :.�'tl
74 Teharria St., San Frandsco, CA 94105. 415.357.3618
Automatic Live Event Scheduler and Archive Publishing - Live events, such as City
Supervisors meetings, can be easily scheduled to be both broadcast live and archive through the
Granicus Live Event Manager. By utilizing this tool, the City will not require staff time or
technical assistance to start, stop or archive their live events. Archives are automatically
transferred from the Granicus OutCastTM encoder to the Granicus MediaCenterTM and
automatically published the City's web site. These features substantially decrease the need for
staff time to manage content creation and publishing to the City's web site.
• Media Chp Administration provides clients the tools to create, edit, delete, index, trim and
merge digital video clips. Once the media is in the archive library you can utilize indexing tools
that allow you to set multiple "Jump To" points into the video, providing your end user the
ability to easily navigate your streaming content. Various other editing and organizational tools
allow you to modify your archives and add to the searchable Meta data associated with each
archive.
Meeting Agenda Parser allows the City to index its video archives based on agenda item titles,
by automatically pulling the agenda item tides and descriptions from the City's agenda and
loading them into the Granicus MediaManagerrm. These agenda item titles are than loaded into
the live event manager, which allows you to index your video in real time by simply clicking on
an agenda item title and pressing enter when the council or board begins discussing that issue.
Other solutions, if they offer indexing, force you to manually retype and load the text for each
agenda item. The Agenda Parser feature assures quality indexing and substantially decreases the
staff time need to create indices.
Searchable Indexes — .audio and Video archives, which are viewable over the Internet, can be
easily indexed with multiple jump points through the Granicus MediaNlanagerTm software.
These indexes allow users to jump directly to the specific point in the City's audio /video archive.
The Granicus solution also allows for a key word search based on all of the index points
associated with the City's complete library of video archives. For example a key word search on
"Water" will return to the user a direct link to all of the audio /video archives, which discuss
water usage in the City. This functionality substantially increases the convenience of access to
meeting archives.
Searchable Closed Captioning —The Granicus solution supports the use of closed captioning,
and the association of the captioning with the streaming media. Captions are viewable during
live and archived streaming for full ADA compliance. For archived meetings the captions can
also be searched by key words allowing the user to jump to the appropriate point in the video
archive. In addition captions can also be used to create a transcript for a particular agenda item
through the Granicus MediaManagerTM Software.
Document Management enables documents to be manually loaded and linked to video
archives and directly associated to the appropriate agenda items, resulting in a searchable archive
that includes both the audio /video record of your meeting and the staff reports or other
documents that were used during the meeting. Cross - linking documents and audio /video
archives provide the most comprehensive records archive system available. To improve the
efficiency of integrating and linking your meeting documents with your meeting audio / video
see the Document management Integration option included with MinutesMakerTM
CD Download with Indexing — Audio/Video Archives can be quickly downloaded and burned
to CD by any administrator of the Granicus solution. The CD download also includes the
agenda item indexing information so users of the CD can still jump directly to the agenda items
they are interested in. This tool conveniently provides offline copies of your meetings for those
citizens without Internet access.
Media Delivery subsystems, such as the Granicus StreamReplicatorTm and MediaVaultTM,
maximize your existing infrastructure investment by allowing you to deliver content using local
storage and bandwidth when appropriate. These systems function transparently as part of the
Granicus solution, and complement the robust . delivery architecture at the Granicus
MediaCenterTM. No special training is required to operate these devices as they function
autonomously and are controlled by Granicus h4ediaNlanagerTM software.
• Summary Reports provide you with detailed usage reports concerning. streaming requests,
average user bandwidth, outbound bandwidth, content popularity, and media storage usage.
MediaManagerTM - Enterprise
User /Group Administration provides clients with the tools to set login and registration
requirements and create new user accounts. Tools are also provided to manage and utilize the
account information for registered users and export valid e -mail addresses into a quick mailing
list. boost importantly, the group management tools allow you to categorize your media library,
automatically limiting a users access to those clips that you specifically made available to them.
By creating group administrators who control certain clips and managing users accounts, you can
distribute the responsibility of managing your media library.
Access Control — Access control for content and groups of content allows you to define exactly
who can access what content and from where. Access control can be based on IP address,
usemame /password or both.
Complete Template Language — The Gnmicus bfediabfanagerTM software uses a tag -based
template language to display all published content. This allows you to finely control the look and
feel of your video and video - related pages, and does not restrict your layout like a header /footer
based publishing system would. By utilizing the Granicus NfediablanagerTM - Enterprise license
you can create and edit an unlimited number of publishing templates. These templates can be
easily managed through our HTNIL editor by your webmaster.
Views System —Tbe views system is the counterpart to the template language. The Granicus
MediaManagerTM software allows you to publish video archives and a list of upcoming live
broadcast to the web by creating views. To create a view you simply select the appropriate
template and specific content you would like to have published. For example, a city may want
to publish all of its City Council archives and the upcoming live broadcast of the City Council
meeting on one webpage. To do this simply select the City Council archive folder and City
Council event and then select the appropriate template. This will generate an HT I L webpage
with the appropriate look and feel and content. Link this page into your existing website and
your ready to go.
I4 1mama at., aan rranuibw, t,rtJYtvu Ytv.ou /.utt o
MediaManagerTrm - MinutesMakeerm
Granicus MinutesMakerTM acts as a substitute to the City Clerk's current live audio recording
equipment and minutes annotation tools, making it simple to annotate your meeting minutes live
during the meeting. By using the Minutes Maker software you can capture motions, votes, and
discussion summaries as they occur leaving you with minimal annotation work the next morning.
The MinutesMakerTM software logic is based on Robert's Rules of Order and standard
parliamentary procedure. Thus, allowing the system to easily record a variety of motion types
including, amendments, substitute, and free form motions. In addition, the system easily
handles updating of the role call during the meeting, recording the times that voting members
join and leave a meeting. Votes are recorded live through a simple interface, which defaults all
members to yes or absent based on their current attendance at the meeting. Every item that is
annotated through the software is automatically linked to the audio and video record of your
meeting as you type, enabling very efficient cleanup of your minutes after the meeting.
If the Clerk does need to review the audio of the meeting the next day in order to update their
minutes, you can simply click on the text of your minutes and the MinutesMakerrm software will
play back the audio and video from that precise point in the meeting. While you are watching or
listing to the meeting record you can simply and quickly edit the text of your minutes. As a result,
you will no longer have to spend hours fast forwarding and rewinding through the audio tape of
your meeting in order to finish you minutes.
• Minutes Templates are utilized to format the look and feel of your minutes document. Using
the minutes template tools Granicus will develop an FITS' L minutes document that looks
virtually identical to your current minutes format. However, the new minutes document will
include links to the audio / video archive of your meeting as well as links to the appropriate
supporting documents like staff reports for that meeting.
• Searchable Voting Record Report — In addition to publishing your minutes to the web the
Granicus MeetingManagerTM also generates a voting record log. The voting log simply displays
the agenda item or motion and each members vote in a web ready table. The voting log is
displayed in a simple table, but also allows for search for voting and attendance records on a
particular voting member or by a keyword in the agenda item titles.
Mobile Encoder Option — The Granicus MeetingManagerTM also enables you to utilize the
Granicus MobileEncoderrm. The MobileEncoderrm will allow you to utilize all of the
functionality of the Minutes MakerT to record and index the audio / video of your meeting, and
take your meeting annotations at a remote locations without Internet access. When you return
to your office, you can simple upload the audio file to the Granicus Media Manager. At which
point it can be automatically published to the city's web site or edited just like the meetings that
take place in the council or board chambers.
• Document & Agenda Management Integration — Granicus MeetingManagerTM allows for
the integration of the Granicus Streaming media solution with a document management or
agenda management solutions in order to create the most complete and accessible archive of
your public meetings and legislative history. Granicus and its partners are working together to
produce a system that will archive and manage all aspects of your public meeting records. This
San Francisco, CA 94105 415.357.3618
includes meeting agendas, minutes, documents and audio /video recordings. All of these media
types are automatically synchronized and cross - linked allowing for intuitive web based search
and retrieval of information. In addition, the document and agenda management integration will
allow the two systems to automatically share information and streamlining your agenda and
minutes workflow.
Voting System Integration - Granicus MinutesMakerrm is required for integration with the
Granicus VotingSystemTM software. The Granicus VotingSystemTM workflow is integrated
tightly with the Clerks use of the Granicus MinutesMakeim software, which together allows
legislative motions, votes, and attendance information to be recorded directly from the council
member's finger into the clerks meeting minutes. Additional detail regarding the Voting system
functionality can be found below.
Fdi' � .nom'. �`.... .. -�: , ., r• • r . � `�•" ��•F, �y�, -
{. y
� `- �7qL� +^t' -, �{1sr -.�:.' ' ... c •'1'� .o?`%�y.v
"y 74 Tehama St., .San Francisco, CA 94105 415.357.3818'
Granicus MediaCenterm - Content Management and Delivery
To deliver reliable, high- quality audio and video content over the Internet you must have a secure and
scalable distribution facility able to support hundreds or thousands of concurrent users; with this as our
goal we created the Granicus MediaCenterTM. The Granicus MediaCenterTm enables us to store and
distribute your content over the Internet to ensure your audience consistently receives a high quality
stream.
How it Works
The Granicus MediaCenterTM is the core of all Granicus Internet broadcast solutions. This secure and
reliable facility stores and distributes rich -media events to the public over the Internet. Live streams are
encoded at your location and one stream is sent to our streaming servers at the Granicus MediaCenterTm.
Archive files can also be uploaded directly to our servers. Your streaming content will be available
through your web site, but the Granicus MediaCenterTm handles all requests for both live and archived
streams. The only streaming that will travel over your network is the one stream per source, you are
sending to the Granicus MediaCenterTm.
The Granicus NlediaCenterTM is well equipped to handle all of your streaming needs. It has direct
redundant Internet connectivity at optical wavelength speeds to a variety of major Internet backbone
providers, including Qwest Communications, SBC /Pacific Bell and others.
In addition to providing standard Internet Data Center power facilities the Granicus MediaCenterTm has
the significant added benefit of being a Designated Block 50 facility. Billowing the facility to be exempt
from rolling blackouts.
MediaCenterTm Features:
• Flexible Storage Programs
• Flexible Distribution Programs
• 24/7 System Support
• Redundant Storage
• Redundant Network Connections
Granicus Outcastm Encoder - Feature Rich Encoding
The Granicus Outcast encoder coupled with the Granicus MediaManagerTM Software makes live
streaming and archiving a simple and hands off process. Most encoders simply convert an audio video
signal into a digital format that can be used for streaming, the Granicus OutcastTM does much more.
Using the Granicus Outcastrm with your Granicus solution allows for live event scheduling, automatic
web publishing, live indexing, slides, closed captioning, and automatic archiving and file transfer to
distribution servers
Qt
How it Works
The OutcastTM Encoder integrates with the web -based Granicus MediaManagerTm software and transfers
live broadcasts to the Granicus MediaCenterTM in real time. The Granicus MediaCenterTM then
duplicates and distributes your high quality audio and video content to the audience requesting the
content.
While broadcasting a live event, the on -site Granicus OutcastTM Encoder can also archive your
broadcasts for on- demand viewing later. Once your broadcast is complete, the encoded event is
automatically transferred to the Granicus MediaCenterTM where our suite of streaming media tools are
accessible for editing, management and publishing functions.
OutcastTm Encoder Features:
• Live & Scheduled Broadcast Control
• Automatic Archiving
• Multiple Bit Rate Support
• Automated Broadcast and Archive Publishing
• Live event management: Indexing, Slides, and Closed Caption
74'Tehama St., San Francisco, CA $4105
Granicus Stream Replicatorym - Intranet Stream Delivery
4151.357.3618'
To deliver a live broadcast to a large audience inside your network without exorbitant bandwidth costs, a
single encoder is not enough. The Granicus StreamReplicatorTM allows you to replicate and redistribute
live streams efficiently within a private network using multicast technology.
OW
How it Works
The Granicus StrearaReplicatorTM replicates live broadcasts to viewers within your network. It delivers
broadcast quality audio and video while miniini>ing bandwidth use and costs. Its multicast technology
allows hundreds of concurrent viewers to watch what your network sees as a single live broadcast stream.
StreamReplicatoirm Features:
• Broadcasts Multicast Live Events
• Broadcasts Unicast Live Events
Granicus MediaVaultm - Large Archives at Low Cost
An audio /video archive requires storage, management and delivery. The Granicus'MediaVaultrm
provides long -b= storage and management while maximizing the use of your existing broadband
connectivity. The result: long term storage and content distribution at a drastic cost savings.
How it Works
The Granicus jNjediaVaUItTM integrates with the Granicus MediaCenterTm and transfers archived video to
local storage. When archived video is requested, the MediaVaultTM takes the place of the Granicus
MediaCenterTM and delivers content directly from your location on your network. Should demand for
archived content increase beyond your capacity, content can be transferred back to the MediaCenterTm
with a click of a button. As a result, the Granicus MediaVaultTm provides a superior solution for creating
a digital library or records retention system.
MediaVaultTm Features:
• RAID 5 Redundant Storage
• Capacity for up to 18,000 Hours of Content (2.12 years)
• Serves Content on LAN /WAN
• Simple ;Migration Tools
(4y of Newport Beach NO. BA- 056
BUDGET AMENDMENT
2004 -05 AMOUNT: $49,367.13
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from General Fund unappropriated fund balance for the purchase of video
streaming software license and equipment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3609)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed
Signed:
Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$49,367.13
$42,367.13
$7,000.00
Date
ate
Date
Description
Division
Number
0630 Administrative Services -MIS
Account
Number
8080 Services - Professional & Technical
Account
Number
9000 Office Equipment
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed
Signed:
Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$49,367.13
$42,367.13
$7,000.00
Date
ate
Date
Forwamled Message:
Date. I1. 1:12:43 PM Padic Wght Mme
.W
•. .:_�Sl al W 3 ?LIJ'1 hail _ ..: - :�I newo -
tao Mrakdatens to all for making a wwfby decision for the City of 1WAW
Beach and eahibliddny Saesming wdso from the CityWebdts,
A coop" of words of cKgOoa however Pbst of all ...aomvAbwo In the bid
to the city is do download maximum. Notting is worse than not hvvft
anough band w1d1h to support lots of Noon your webdls Hap ffly. provisions hew bow made to inwww and
decrease the available band width
so that no one wild spat a 464 4K 05 or onerous meaarge meadnp ... "Sorry
Charlie. .... no access at this tmai' d really ruins your day... when someone has
put a gmdd tme into tnlr ad"Ne. ... dke kOO m-..only to final that the
programs are unavailable.
The woond andmoatinipordnt a4mot ofaprosmentahouid be do 17nternst
darily of tre preawoffon ". The quality of We &wmr iadon in either Reid Mayer or Mlawaft Mods Player must be 70
KISS downloads mhdmum. ».for OK dandy ft 220 MPS for wcW#oud dwW - IAte CM or othw nwjwF ayes Nis
also very very Important NOT to udlize Quick Timet Quick 77me requires that She complete ftle be downloaded
bafon R can be phyad: This cauase real
conatematon and tocked up computers - ail over the placIL NO Quid[ Timo
am dough faranafipwk aesitisprob&Wyaupwiardadty. RWFhq rand
Meda Playw come In every new computer now acid
Finally; a decision must be made now to aithsr support dial up modsme or
only allow toss with cable or dal connections Supportng dhd up modems
first ofall Ise tattypain Kn the bMdnd and odypeoph who don'twrdaaetend
technology or Manning mods add have this type of connection. Meese
requhe Cable or ASL and the world and our dry will be a happy phos,
One lest fought - The Archives. ... ..... the most recent five qty Council Meednps
abordd be available by pkdnp dtto video boxes witr the dates on the Slresming Video fts, ftm the 8trearndng
Video P"s - aft ArdOved shows
older then five MeaOnpa back should be in to archives
Ooodl uck with thi sandpl eas make wre you consider oursrpgaions d
ynr want a dww of what /t dmudd look Mko - go to our webaits The sty
cff#Wwce is that our Archives we only available from the Home Pape.
Ran ti Anne Whah►p
producers
PlrkawK.ongbow prodkwdona
Cuttng Edge - a talk Show
www.cufffnaedrioeiWkshow.com
P.O. Box 8001
Nrwpoet Baacirl CS OSW84M
800 272 SM In USA
so 7w an Wfor
818 00i 84" call
*II..w.fw.s,aw #m@ftsonr.:rl%,LVbd pw i