HomeMy WebLinkAboutC-3899 - Grant Agreement for Special Event Support Program FY 06-07, FY 07-08, FY 08-09 - Christmas Walk & 5KGRANT AGREEMENT BETWEEN
THE CITY OF NEWPORT BEACH AND
CORONA DEL MAR CHAMBER OF COMMERCE
This Agreement, entered into this 1'7 Xk day of S e 12-r , 2008 by and between
the CITY OF NEWPORT BEACH, a California municipal corporation ( "City "), and the Corona del
Mar Chamber of Commerce, a California non - profit mutual benefit corporation, located at 2855 E.
Coast Hwy Suite 100 Corona del Mar, CA 92625 (GRANTEE), is made with reference to the
following:
RECITALS
WHEREAS, the City is a municipal corporation and charter city committed to preserving the
health, welfare and safety of its citizens.
WHEREAS, GRANTEE is a California non - profit mutual benefit corporation exempt from
federal taxation pursuant to section 501(c)(6) of the Internal Revenue Code.
WHEREAS, GRANTEE has requested a grant from the City to help pay for costs
associated with marketing and promotional activities for the 2008 Christmas Walk and the 2009 5K
Race.
WHEREAS, the City has approved a grant in the amount of Fifteen Thousand Dollars and
No Cents ($15,000.00) ( "GRANT" or "GRANT FUNDS ") to GRANTEE with the understanding and
GRANTEE'S agreement that the GRANT FUNDS will: (a) be expended solely for the purpose of
marketing and promotional activities related to the 2008 Christmas Walk and the 2009 5K Race
(APPROVED USE), and (b) not be used for any activity that would violate state or federal statutory
or decisional law such as regulations affecting non - profit or tax exempt organizations exempt from
taxation pursuant to Section 501(c)(6) of the Internal Revenue Code; and (c) be expended during
the fiscal year July 1, 2008 through June 30, 2009 ( "SPENDING PERIOD ").
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WHEREAS, the City Council has determined that the GRANT is in the public interest and
for the benefit of the citizens of Newport Beach because the use of GRANT FUNDS for the
APPROVED USE will help provide information regarding current events and other matters of
interest to the citizens of the City of Newport Beach.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
CITY agrees to pay to GRANTEE the GRANT amount of Fifteen Thousand Dollars and No
Cents ($15,000.00) in one installment payment within thirty (30) days of the execution of
this Agreement. The GRANT shall be used solely by GRANTEE for the APPROVED USE
and for no other use and shall be fully expended for the APPROVED USE with the
SPENDING PERIOD. The balance of unused GRANT FUNDS shall be returned to the
City within sixty (60) days after expiration of this Agreement. The City may approve an
extension to the SPENDING PERIOD if GRANTEE requests in writing and provides
program budget detail, which may include establishment of a reasonable reserve,
2. TERM
The term of this Agreement shall commence on the date first written above (the
EFFECTIVE DATE) and shall continue in full force and effect until terminated by the City or
until June 30, 2009, whichever occurs first.
3. RESTRICTIONS ON USE OF FUNDS
(a) GRANTEE warrants to City that the GRANT FUNDS will be spent solely for the
APPROVED USE; and
(b) The GRANT shall be used by GRANTEE for the APPROVED USE during the
SPENDING PERIOD or the money shall be returned to City, as described in Section
5 below.
4. REPORTING AND ACCOUNTING REQUIRMENTS
(a) At all times during the term if this Agreement, GRANTEE shall maintain true, proper,
and complete books, records, and accounts (collectively called "Books and
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Records ") in which shall be entered fully and accurately all transactions taken with
respect to the operation of GRANTEE and the expenditure of the GRANT FUNDS.
GRANTEE shall maintain the books and records in accordance with Generally
Accepted Accounting Principles, and allow the City to conduct an audit of the
financial records upon reasonable notice at any times within four (4) years after
expiration or termination of this Agreement.
(b) GRANTEE shall, on a quarterly basis during the term of this Agreement, furnish the
City with a Statement of Activities describing the receipt and disbursement activities
of GRANTEE. With this report, GRANTEE shall include quarterly check registers
and descriptions of each disbursement, as well as budget -to- actual - results.
GRANTEE shall also provide, on a quarterly basis, a Statement of Position
describing the assets and liabilities of GRANTEE. All quarterly reports shall be due
to the City no later than forty -five (45) days following the end of the reporting
quarter. In the event that an independent audit is conducted, GRANTEE shall
forward a copy of the audited report to the City for review, including any
Management Letter, Report on Internal Controls, or Reportable Conditions letter
generated during the course of the audit.
(c) GRANTEE agrees to exercise prudent financial management processes including
proper oversight of all assets, budget preparation, and timely reporting including
budget -to- actual- comparisons.
(d) All Activities shall be performed by GRANTEE or under GRANTEE'S supervision.
GRANTEE represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform
all services with a standard of care and in a manner commensurate with the
community professional standards.
5. USE OF THE MONEY
The GRANT FUNDS shall be used solely by GRANTEE for the APPROVED USE and for
no other use. In the event that the GRANT FUNDS are not used for the APPROVED USE
by or before June 30, 2009, GRANTEE shall notify the City in writing, and shall be obligated
to return all funds within sixty (60) days.
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6. INDEMNIFICATION
To the fullest extent permitted by law, GRANTEE shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, agents, volunteers, and
employees (collectively, the `Indemnified Parties ") from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines,
penalties, liabilities, costs and expenses (including, without limitation, attorney's fees,
disbursements and court costs) of every kind and nature whatsoever (individually, a Claim;
collectively, "Claims "), which may arise from or in any manner relate (directly or indirectly)
to any breach of the terms and conditions of this Agreement, any work performed or
services provided under this Agreement including, without limitation, GRANTEE's presence
or activities conducted on the Approved Use (including the negligent and /or willful acts,
errors and /or omissions of GRANTEE, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
Notwithstanding the foregoing, nothing herein shall be construed to require GRANTEE to
indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful
misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as
authorizing any award of attorney's fees in any action on or to enforce the terms of this
Agreement. This indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by the GRANTEE.
7. GRANTEE INDEPENDENCE
In the performance of this Agreement, the GRANTEE, and the agents and employees of
GRANTEE, shall act in an independent capacity and not as officers or employees or agents
of the City.
8. PROHIBITION AGAINST TRANSFERS
GRANTEE shall not assign, sublease, hypothecate or transfer this Agreement or any of the
services to be performed under this Agreement, directly or indirectly, by operation of law or
otherwise without prior written consent of City. Any attempt to do so without consent of City
shall be null and void.
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9. NOTICES
All notices, demands, requests or approvals to be given under this Agreement shall be
given in writing and conclusively shall be deemed served when delivered personally or on
the third business day after the deposit thereof in the United States mail, postage prepaid,
first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from GRANTEE to City shall be
addressed to the City at:
City Manager
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA 92658 -8915
(949) 644 -3000
All notices, demands, requests or approvals from City to GRANTEE shall be
addressed to GRANTEE at:
Linda Leonhard, Director
Corona del Mar Chamber of Commerce
2855 E. Coast Hwy, Suite 100
Corona del Mar, CA 92625
(949) 673 -4050
10. TERMINATION
(a) Termination for Cause. GRANTEE shall be in default if GRANTEE fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent
with the terms, conditions and restrictions in this Agreement. In such event, City
shall give GRANTEE, thirty (30) days written notice to cure, if the default can be
cured and City shall be entitled to terminate this Agreement if GRANTEE has not
cured the default within the thirty (30) day cure period. City shall be entitled to
immediately terminate this Agreement if the default cannot be cured through
corrective action. This Agreement is made on an annual basis, and as such is
subject to non - renewal at its termination.
(b) Specific Performance. GRANTEE agrees that the City has the legal right, and all
necessary conditions have been satisfied, to specifically enforce GRANTEE'S
obligations pursuant to this Agreement.
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11. WAIVER
A waiver by either party of any breach, of any term, covenant or condition contained herein
shall not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant or condition contained herein, whether of the same or a different character.
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto, and all preliminary negotiations and agreements of
whatsoever kind or nature are merged herein. No verbal agreement or implied covenant
shall be held to vary the provisions herein.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the
authorship of the Agreement or any other rule of construction which might otherwise apply.
GLMOOLI�Lld;1 11,1114alM
This Agreement may be modified or amended only by a written document executed by both
GRANTEE and the City and approved as to form by the City Attorney.
15. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
16. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters relating to it
and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
17. EQUAL OPPORTUNITY EMPLOYMENT
GRANTEE represents that it is an equal opportunity employer and it shall not discriminate
against any subcontractor, employee or applicant for employment because of race, religion,
color, national origin, handicap, ancestry, sex or age.
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18. COMPLIANCE WITH ALL LAWS
GRANTEE shall at its own cost and expense comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal, state, county or
municipal, whether now in force or hereinafter enacted.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the City and GRANTEE have executed this Agreement as of the date
first above written.
APPROVED AS TO FORM:
Aaron C. Harp,
Assistant City Attorney
for the City of Newport Beach
ATTEST:
Y &A1^t
LaVonne Harkless,
City Clerk
N
CITY OF WPOR B ACH:
A Muni pal r 'ora io
Edwa -d elich, Mayor
for the City of Newport Beach
CORONA DEL MAR CHAMBER OF
COMMERCE:
By:
4-1 (Corporate Officer)
Title:
Print Name: L , KA A L e z;" -
(Financial Officer)
Title: %�1-•���
Print Name: P,-1-;%A
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 27
June 24, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner@city.newport-beach.ca.us
SUBJECT: 2008 -09 BUDGET ADOPTION — REVISED CHECKLIST
Attached please find a revised FY 2008 -09 Budget Checklist. After preparation of the
staff report for this item, we received a request for $25,000 for the Orange County Film
Commission.
Submitted by:
Bennis C. Danner
Administrative Services Director
Attachment: Revised FY 2008 -09 Budget Checklist
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description
Revised June 19, 2008
Amount Approved
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
160,000
City Council
0410.7• New full -time Department Assistant in HR to support front
Repiping of Fire Station 3
$
30,000
7013 - 02002026
MacArthur Boulevard median trees
$
100,000
One -time
7013- C3170904
Add'I funds for Irvine Terrace/Coast Hwy Landscaping
$
30,000
One -time
various General
Waiver of special event permits and fees for the 20th
7284- C3002003 Traffic Signal Modernization Phase 3
$
249,500
Fund accounts
anniversary of the Taste of Newport
$
17,000
One -time
2720 -8250
Increase in NB Restaurant Association Bid Matching
$
35,000
One -lime
Sponsorship of January 2009 Restaurant Week (prior two
permit process
$
D110-a250
years were funded at $50,000 each)
$
75,000
One -time
D71D -8250
Sponsorship of Fall 2009 Restaurant Week - new event
$
75,000
One -time
7013 - 02002027
CdM State Beach Parking Lot Landscape Improvements
$
95,000
One -time
2720.8250
Bid Match for CdM Visioning Phase II
$
100,000
One -time
7015-C4002003
Artificial turf for Bonita Creek Park
$
1,000,000
One -time
7013. 02002028
Landscape improvements on Bristol
S
120.000
One -time
School football field. $ 30,000 One -time
Harbor Dredging Project Planning and Permitting $ 100,000 One -time
Balboa Vision Plan $ 75,000 One -time
and improvements between 32nd Street and Coast
Highway and in the Peninsula Point area
$
160,000
One -time
0410.7• New full -time Department Assistant in HR to support front
Repiping of Fire Station 3
$
30,000
counter needs
$
57,000
On -going
0110 -8250 Grant to Orange County Film Commission
$
25,000
One -time
Public Works Department
Newport Coast Runoff Reduction
$
(68,000)
7284- C3002003 Traffic Signal Modernization Phase 3
$
249,500
One -time
Planning Department
2710 -8105 Customer Service Training
$
15,000
One -time
2710 -7• New Permit Tech position to guide applicants through the
permit process
$
90,000
On -going
2720 -8080 Professional services related to the implementation of the
strategic plan
$
50,000
On -going
Recreation Department
4510 -8250 Recreation mailers to Newport Coast
$
30,000
On -going
Utilities Department
5300 -8116 20% increase in electricity for street lighting
$
100,000
On -going
5500 -8295 Reduction in amount of Imported water purchases
$
(83,142)
On -going
5500 -8296 Reduction in amount of groundwater purchases
$
(185,058)
On -going
TOTAL SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
2,350,300
GENERAL SERVICES CONTRACT SAVINGS
General Services Department - Expenditure
Cost savings associated with CR &R Contract (approved
various General by Council on June 10, 2008) to provide residential solid
Fund accounts waste transfer services and material processing /recycling $ (607,482)
TOTAL GENERAL SERVICES CONTRACT SAVINGS $ (607,482)
Public Works
7011 - 01002004
PD Upper Level Office Remodel
$
39,900
7011 - 02320856
Repiping of Fire Station 3
$
30,000
7013 - 05200407
Neighborhood Traffic Management Improvements
$
50,000
7013 - 05200932
Coast Highway Median Improvements
$
(50,500)
7014 - 05002000
Newport Coast Runoff Reduction
$
(68,000)
Revised June 19, 2008
TOTAL CAPITAL PROJECT REBUDGETSICHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830 Sale of Vehicle associated with the CR &R Contract to
Budget Checklist Items
provide residential solid waste transfer services and
Fiscal Year 2008 -09
material processing /recycling
$
Department/Account Number /Description
Utilities Department - Revenue
Amount Approved
7014 - 05100814
Miscellaneous Slope Repair
$
9,350
701405100889
Areas of Bio Significant Assessment
$
8,100
7014-CS100912
Newport Coast Watershed Program
$
47,200
7015 - 03170933
Back Bay View Park
$
(4,675)
7017- C2310620
Fire Facilities Management System
$
7,200
7017 - 08002026
Tsunami Warning System
S
198,100
7019- C1820918
Police Facility Generator Replacement
$
108,360
7019- C5100977
Newport Coast Community Center FF &E
S
133,500
7028- C3002004
River Avenue Pedestrian Access Improvements
$
(7,500)
7028- C5100282
Beach Replenishment Program
S
1,730
7181 - 05100733
Records Management Program Implementation
$
10,000
7181 - 05200974
Newport CoastlPeliran Hill Study
$
498.200
7231- C2370522
Eel Grass Mitigation Bank
$
15,700
7231 - 05100709
Big Canyon Creek Restoration
S
27,300
7231 - 05100836
Ocean Pier Repairs
S
2,000
7231- C5100890
Areas of Bio Significant Implementation
$
7,150
7231- C5400053
Oil Field Improvement Program
$
1,750
7261 - 02700813
City-wide Wayfinding /Enhance Signs
$
(48,800)
7261 - 05100784
Jamboree Road Bridge Widening
S
2,440
7271- C2320856
Repiping of Fire Station 3
S
65,000
7281- C3002002
Traffic Signal Modernization Phase 2
$
38,155
7281 - 05100733
Records Management Program Implementation
$
17,000
7411- C4002002
Marna Park
S
237,400
7453- Cl002007
OASIS Senior Center New
$
(16,750)
7457 - 00310600
Back Bay Science Center
$
100,000
7459- C5100866
SAH Equestrian Arena
$
(42,960)
TOTAL CAPITAL PROJECT REBUDGETSICHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830 Sale of Vehicle associated with the CR &R Contract to
provide residential solid waste transfer services and
material processing /recycling
$
226,000
Utilities Department - Revenue
500 -5170 Decrease in sale of potable water (revenue decrease)
$
(550,980)
500 -5400 Interest Earnings in the Water Fund (revenue increase)
$
400,000
500 -5620 Increase in petroleum royalties (revenue increase)
$
900.000
530 -5400 Interest Earnings in the Wastewater Fund (revenue
increase)
$
80.000
TOTAL REVENUEICONTRACT ADJUSTMENTS
$
1,055,020
SUMMARY BY TYPE OF REQUEST
Supplemental Expenditure Budget Requests
$
2,350,300
General Services Contract Savings
(607,482)
Net Change to FY 2008 -09 Exp Budget
1,742,818
Capital Improvement Program Re- Budget
1,416,350
Revenue Adjustments
1,055,020
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS BY FUND
General Fund
$
2,249,000
Measure M Competitive
$
249,500
Bristol Street Relinquishment
$
120,000
Revised June 19, 2008
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description
Amount Approved
Water Fund
$
(268,200)
Total Supplemental Expenditure Budget Requests
$
2,350,300
GENERAL SERVICES CONTRACT SAVINGS BY FUND
General Fund
$
(607,482)
Total General Services Contract Savings
$
(607,482)
CAPITAL IMPROVEMENT PROGRAM REBUDGET /CHANGES BY FUND
General Fund
$
502,765
Gas Tax
$
508,200
Tidelands Fund
$
53,900
Building Excise Tax
$
65,000
Measure M Fund
$
55,155
Circulation & Transportation Fund
$
(46,360)
OASIS Senior Center
$
(16,750)
Marina Park
$
237,400
Miscellaneous Santa Ana Heights Projects
$
(42,960)
Back Bay Science Center
$
100,000
Total CIP Rebudgets /Changes
$
1,416,350
REVENUE ADJUSTMENTS BY FUND
Water Fund $ 749,020
Wastewater Fund $ 80,000
Equipment Fund $ 226,000
Total Revenue Adjustments $ 1,055,020
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 27
June 24, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner @city.newport- beach.ca.us
SUBJECT: 2008 -09 BUDGET ADOPTION
RECOMMENDATION:
It is recommended that the City Council: (1) straw vote the items included on the
Budget Checklist and determine by individual vote if the Budget Checklist items
should be included in the 2008 -09 Budget, and (2) approve the Resolution adopting the
City's 2008 -09 Budget, as amended by any approved Budget Checklist items.
DISCUSSION:
As provided in City Council Policy F -3 titled Budget Adoption and Administration, the
City Council reviews the new fiscal year's proposed City Budget through study sessions
and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in
the City Manager's proposed budget shall be added to a budget checklist. Subsequent
to Council review and prior to its final adoption, the City Manager shall provide each
Council Member with an itemized list of all proposed changes to permit a roll call vote
by the City Council on each item during a Council meeting." Please find attached a
complete listing of the proposed Budget Checklist items.
This year, the Budget Checklist items are summarized as follows:
Supplemental Expenditure Budget Requests
General Services Contract Savings
Net Change to FY 2008 -09 Exp Budget
CIP Rebudgets /Changes
Increase to Revenue Estimates
General
All Other
Fund
Funds
Total All Funds
2,224,000
101,300
2,325,300
(607,482)
-
(607,482)
1,616,518
101,300
1,717,818
502,765
913,585
1,416,350
-
1,055,020
1,055,020
2008 -09 Budget Adoption
June 24, 2008
Page 2
Upon completion of the Budget Checklist review and roll call votes on each item, a
Resolution must be adopted by the City Council adopting the 2008 -09 Budget as
amended through the Budget Checklist actions.
Please note that the Planning Commission conducted a review of the Preliminary Fiscal
Year 2008 -09 Capital Improvement Program and determined it to be consistent with the
General Plan and Coastal Land Use Plan. Attached please find their review
documents.
Submitted by:
%�C e
Dennis C. Danner
Administrative Services Director
Attachments: Resolution / Budget Checklist
Planning Department Report
RESOLUTION NO. 2008 -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NEWPORT BEACH
ADOPTING THE BUDGET FOR THE 2008 -09 FISCAL YEAR
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2008 -09 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 10, 2008, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $10,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2008 -09 Fiscal Year as revised by the City
Council via the Budget checklist is hereby adopted. The total approved appropriation of $256,221,159
($265,938,722 with Transfers Out), plus any items on the approved Budget Checklist attached as
Attachment A, has been allocated to the following funds in the amounts hereinafter shown:
Total Budget
Operating
Interfund
with Transfers
Fund
Budget
Capital Budget
Total Budget
Transfers Out
Out
General Fund
$132,479,313
$8,808,950
$141,288,263
$567,780
$141,856,043
Ackerman Fund
24,400
0
24,400
0
24,400
CDBG Fund
322,482
109,500
431,982
15,450
447,432
AQMD Fund
26,415
0
26,415
0
26,415
NAF Fund
78,697
0
78,697
0
78,697
SLESF - Cops Fund
120,000
0
120,000
0
120,000
State Gas Tax Fund
0
4,113,900
4,113,900
160,000
4,273,900
Traffic Cong. Relief
0
176,000
176,000
0
176,000
Measure M Fund
0
3,593,285
3,593,285
0
3,593,285
Transportation Efficiency
0
0
0
0
0
AHRP Fund
0
653,000
653,000
0
653,000
Tidelands Fund
2,768,489
2,354,000
5,122,489
3,742,275
8,864,764
Contribution Fund
0
3,316,900
3,316,900
0
3,316,900
Circulation Fund
0
1,273,400
1,273,400
230,000
1,503,400
Building Excise Tax
0
340,100
340,100
0
340,100
Environmental Liab.
90,000
635,000
725,000
0
725,000
Oil Spill Remediation Fund
0
0
0
0
0
Newport Annexation
1,200,000
0
1,200,000
1,400,000
2,600,000
Library Debt Service
569,730
0
569,730
0
569,730
C[OSA Fund
270,000
1,078,500
1,348,500
0
1,348,500
Bonita Canyon Dev.
0
0
0
0
0
Mariners Library
0
0
0
0
0
Fire Station #7
0
0
0
0
0
Back Bay Science Center
0
0
0
0
0
SAH Community Center
0
0
0
0
0
Misc. SAH Projects Fund
0
7,840,600
7,840,600
0
7,840,600
Newport Bay Dredging
0
0
0
0
0
Insurance Reserve Fund
5,446,500
0
5,446,500
0
5,446,500
Retiree Medical Fund
3,133,000
0
3,133,000
0
3,133,000
Comp. Absence Fund
1,206,000
0
1,206,000
0
1,206,000
Equipment Fund
4,517,888
0
4,517,888
250,000
4,767,888
Water Fund
16,715,772
2,039,000
18,754,772
0
18,754,772
Wastewater Fund
2,639,889
984,000
3,623,889
0
3,623,889
Total Appropriations
$171,608,575
$37,316,135
$208,924,710
$6,365,505
$215,290,215
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the
City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for
the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk
where it shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 24th day of June, 2008.
MAYOR
ATTEST:
CITY CLERK
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description Amount Approved
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$ 100.000 One -time
$ 30,000 One -time
Fund accounts
anniversary of the Taste of Newport �_ __ _ _ _
$
_17,000
One -time
2720 -8250
Increase in NB Restaurant Association Bid Matching_
$
_ 35.000
One -time
15,000
Sponsorship of January 2009 Restaurant Week (prior two
_
2710 -7' New Permit Tech position to guide applicants through the
Coast Highway Median Improvements
$
0110.8250
years were funded at $50,000 each)
$
_ 75,000
One -time
0110 -8250
Sponsorship of Fall 2009 Restaurant Week - new event
$
75,000
One -time
7013 - 02002027
CdM State Beach Parking Lot Landscape Improvements
$
95,000
One -time
2720 -8250
Bid Match for CdM Visioning Phase II
_ _
$
_ _
100,000
One -time
7015- C4002003
_ _ _ _
Artificial turf for Bonita Creek Park
$
1_,000,000
One -time
7013 - 02002028
_ _ _
im
Landscape on Bristol
$
_
120,000
One -time
0110 -8250
Contribution towards re- sodding of Newport Harbor High
Ongoing
_in _ _
5500 -8298 Reduction in amount of groundwater purchases
$
(185,058)
School football field.
$
30,000
One -time
7014 - 04402001
Harbor Dredging Project Planning and P_ e_r_mit8_ng
$
_ _100,000
One -time
2710.8080
_
Balboa Vision Plan
$
75 =0
One -time
7013 - 02002029
Balboa Boulevard median and parkway landscape design
and improvements between 32nd Street and Coast
Highway and in the Peninsula Point area
$
150,000_
One -time
0.7'
641 _
New full -time Department Assistant in HR to support front
counter needs
$
57,000
On -going
Public Works Department
7284- C3002003 Traffic Signal Modernization Phase 3 _
$
_ 249,500
One -time
Planning Department
Rapping of Fire Station 3
$
30,000
2710 -8105 Customer Service Training
$
15,000
One -time
_
2710 -7' New Permit Tech position to guide applicants through the
Coast Highway Median Improvements
$
(50,500)
permit process
$
90,000
On -going
2720 -8080 Professional services related to the implementation of the
Miscellaneous Slope Repair
$
9,350
strategic plan
$
50,000
Ongoing
Recreation Department
4510 -8250 Recreation mailers to Newport Coast
_ $ _
30,000
Ongoing
Utilities Department
5300 -8116 20% increase in electricity for street lighting
$
100,000
Ongoing
5500 -8295 Reduction amount of imported water purchases
$
8( 3,142
Ongoing
_in _ _
5500 -8298 Reduction in amount of groundwater purchases
$
(185,058)
On -going
TOTAL SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
2,325.300
GENERAL SERVICES CONTRACT SAVINGS
General Services Department - Expenditure
Cost savings associated with CR &R Contract (approved
various General by Council on June 10, 2008) to provide residential solid
Fund accounts waste transfer services and material processing /recycling _ $_ _ 6k7,482)
TOTAL GENERAL SERVICES CONTRACT SAVINGS E (607,482)
CAPITAL IMPROVEMENT
Public Works
7011 - 01002004
PO Upper Level Office Remodel
$
39,900
7011- C2320856
Rapping of Fire Station 3
$
30,000
7013- C5200407
Neighborhood Traffic Management Improvements
$
50,000
7013- C5200932
Coast Highway Median Improvements
$
(50,500)
7014- C5002000
Newport Coast Runoff Reduction
$
(68,000)
7014- C5100814
Miscellaneous Slope Repair
$
9,350
Department/Accou
7014- C5100889
7014- C5100912
7015- C3170933
7017- C2310620
7017- CB002026
7019-Cl 820918
7019- C5100977
7028- C3002004
7028- C5100282
7181- C5100733
7181- C5200974
7231- C2370522
7231- C5100709
7231- C5100836
7231- C5100890
7231- C5400053
7261- C2700813
7261- C5100784
7271- C2320856
7281- C3002002
7281- C5100733
7411- C4002002
7453- C1002007
7457- CO310600
7459- C5100866
Budget Checklist Items
Fiscal Year 2008-09
nt Number /Description
Areas of Bio Significant Assessment
Newport Coast Watershed Program
Back Bay View Park
Fire Facilities Management System
Tsunami Warning System
Police Facility Generator Replacement
Newport Coast Community Center FF &E
River Avenue Pedestrian Access Improvements
Beach Replenishment Program
Records Management Program Implementation
Newport Coast/Pelican Hill Study
Eel Grass Mitigation Bank
Big Canyon Creek Restoration
Ocean Pier Repairs
Areas of Bio Significant Implementation
Oil Field Improvement Program
City-wide Wayfinding /Entrance Signs
Jamboree Road Bridge Widening
Rapping of Fire Station 3
Traffic Signal Modernization Phase 2
Records Management Program Implementation
Marina Park
OASIS Senior Center New
Back Bay Science Center
SAH Equestrian Arena
TOTAL CAPITAL PROJECT REBUDGETS /CHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830
Amount Approved
$
8,100
$
47,200
$
(4,675)
$
7,200
$
198,100
$
108,360
$
133,500
$
(7,500)
$
1,730
$
10,000
$
498.200
$
15,700
$
27,300
$
2,000
$
7.150
$
1,750
$
(48,800)
$
2.440
$
65.000
$
38.155
$
17,000
$
237.400
$
(16,750)
$
100,000
$
(42,960)
TOTAL CAPITAL PROJECT REBUDGETS /CHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830
Sale of Vehicle associated with the CR &R Contract to
2;325,300
General Services Contract Savings
provide residential solid waste transfer services and
Net Change to FY 2008 -09 Exp Budget
1,717,818
material processing /recycling
$
226,000
Utilities Department - Revenue
1,055,020
500 -5170
Decrease in sale of potable water (revenue decrease)
$
(550,980)
500 -5400
Interest Earnings in the Water Fund (revenue increase)
$
400,000
500 -5620
Increase in petroleum royalties (revenue increase)
$
900,000
530 -5400
Interest Earnings in the Wastewater Fund (revenue
(268,200)
increase)
$
80.000
TOTAL REVENUE
/CONTRACT ADJUSTMENTS
$
1,055,020
SUMMARY BY TYPE OF REQUEST
Supplemental Expenditure Budget Requests
$
2;325,300
General Services Contract Savings
(607,482)
Net Change to FY 2008 -09 Exp Budget
1,717,818
Capital Improvement Program Re- Budget
1,416,350
Revenue Adjustments
1,055,020
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS BY FUND
General Fund
$
2,224,000
Measure M Competitive
$
249,500
Bristol Street Relinquishment
$
120,000
Water Fund
$
(268,200)
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description
Amount
Total Supplemental Expenditure Budget Requests
S
2.325.300
GENERAL SERVICES CONTRACT SAVINGS BY FUND
General Fund
$
(607,482)
Total General Services Contract Savings
$
(607,482)
CAPITAL IMPROVEMENT PROGRAM REBUDGET /CHANGES BY FUND
General Fund
$
502,765
Gas Tax
$
508,200
Tidelands Fund
$
53,900
Building Excise Tax
$
65,000
Measure M Fund
$
55,155
Circulation & Transportation Fund
$
(46,360)
OASIS Senior Center
$
(16.750)
Marina Park
$
237,400
Miscellaneous Santa Ana Heights Projects
$
(42,960)
Back Bay Science Center
$
100,000
Total CIP Rebudgets /Changes
$
1,416,350
REVENUE ADJUSTMENTS BY FUND
Water Fund S 749,020
Wastewater Fund $ 80,000
Equipment Fund $ 226,000
Total Revenue Adjustments $ 1,055,020
Approved
CITY OF NEWPORT BEACH
CITY COUNCIL MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Planning Department
Janet Johnson Brown, Associate Planner
(949) 644 -3236, jbrown cr.city.newport- beach.ca.us
DATE: June 24, 2008
SUBJECT: Planning Commission Review of Preliminary Fiscal Year 2008 -2009
Capital Improvement Program (PA2007 -131)
On May 22, 2008, the Planning Commission conducted a review of the Preliminary
Fiscal Year 2008 -2009 Capital Improvement Program (CIP) to determine consistency
with the General Plan and Coastal Land Use Plan. The Planning Commission found the
CIP to be consistent with the General Plan and Coastal Land Use Plan, and
recommends that the CIP be implemented by the City Council.
During discussion of the CIP, the matter of dredging the lower Newport Bay was
discussed. The Planning Commission suggests that City Council consider the dredging
of the lower Newport Bay as a high priority in the next CIP.
Prepared by:
..
Submitted by:
Gc✓
Davi epo
Planning Director
Attachments: May 22, 2008, Planning Commission Staff Report
CITY OF NEWPORT BEACH
PLANNING COMMISSION STAFF REPORT
May 22, 2008
Agenda Item 6
SUBJECT: Review of Preliminary Capital Improvement Program (PA2007 -131)
PLANNER: Janet Johnson Brown, Associate Planner
(949) 644 -3236, ibrown aC)city.newport- beach.ca.us
PROJECT SUMMARY
An annual review of the Preliminary Fiscal Year 2008 -2009 Capital Improvement
Program to determine consistency with the General Plan and Coastal Land Use Plan,
and to make recommendations to the City Council concerning the proposed public
works projects.
RECOMMENDATION
Conduct a review of the Preliminary Fiscal Year 2008 -2009 Capital Improvement
Program (CIP) and report to the City Council that the CIP is consistent with the General
Plan and Coastal Land Use Plan, and that the projects in the CIP be implemented by
the City Council.
DISCUSSION
Introduction
The Engineering Services Division of the Public Works Department is responsible for
the CIP projects, including the planning, design, construction, and inspection of these
projects. The CIP serves as a plan for the provision of public improvements, special
projects, on -going maintenance programs, and the implementation of the City's master
plans.
Pursuant to Section 707 (c) of the Charter of the City of Newport Beach, the Planning
Commission is required to make recommendations to the City Council concerning
proposed public works projects. In addition, Section 65401 of the California
Government Code states that the Planning Commission shall review the proposed
public works projects for conformity with the General Plan and Coastal Land Use Plan
and report the results of this review to the City Council.
Analysis
The Preliminary Fiscal Year 2008 -2009 CIP lists a total of 92 projects, a majority of
which involve the repair and maintenance of existing public improvements and facilities.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 2
These projects are consistent with General Plan policies that require the proper
maintenance of existing facilities and improvements.
Projects that involve new construction, the expansion or removal and replacement of
existing facilities, or renovations and improvements to existing facilities are analyzed
below in terms of their consistency with the General Plan and the Coastal Land Use
Plan. The projects listed in rows that are shaded represent new projects included in the
Fiscal Year 2008 -2009 CIP.
A copy of the CIP worksheets for each of the projects listed below is attached to this
report as Exhibit 1. A copy of the entire Preliminary Fiscal Year 2008 -2009 CIP may be
found online at: www.city.newport- beach. ca. us / accounting /Budget/2009 /ClPproiect-
Web 09.pdf
CIP Pg.# Project Title Planning Document Comments
Policy'. LU. 6.1.1 and 6.1.2 calls for the
i
City Hall and Park Design
Land Use Element
provision and development of government
Recreation Element
administrative facilities to serve the needs
of the residents.
Both the General Plan and the CLUP call
Coastal Land Use Plan
for providing adequate support facilities and
9
Little Corona Restroom Facility
Recreation Element
access for persons with disabilities. The
restreom facility will be consistent with
these policies .
Policy LU 6.1.1 calls for adequate facilifies
Land Use Element
to serve the. needs of the residents, and
10
Oasis Senior Center Rebuild
Recreation Element
Policy R. 1.9 calls for the provision of 'a
senior center that meets the needs of the
senior population,
Policy LU 2,1 calls for residential serving
land uses that support the needs of
16
Santa Ana Heights Equestrian Facilities
Land Use Element
residents, including recreational activity that
is in balance with community natural
resources, and op ens aces.
The medians are currently watered
manually The project includes a new
irrigation system connected to the City's
18
Avocado Avenue Medians Renovation
Natural Resources
automated system. This is consistent with
Element
Policy NR 1.1, which calls for the use of
water - efficient landscaping and irrigation.
Water - efficient shrubs and groundcover
-
should be used,
Policy LU 5.2.3 calls for improving and
20
Balboa Village Alley Replacement
Land Use Element
enhancing the aesthetic quality of alleys
without impacting service access.
Policy S 4.2 supports and encourages the
seismic retrofitting and strengthening of
23
Bridge Seismic Retrofit Construction
Safety Element
essential facilities such as hospitals and
schools to minimize damage in the event of
seismic or geologic hazards.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 3
CIP Pg.# Project Title Planning Document Comments
The medians are currently watered
manually. The project includes an irrigation
system connected to the City's automated
28
Dover Drive Medians Renovation
Natural Resources
system. This is consistent with Policy NR
Element
1.1, which calls for the use of water -
efficient landscaping and irrigation. Water-
efficient shrubs and groundcover should be
used.
Improvements and dimensions are
29
Dover Drive Sidewalk
Circulation Element
consistent with the classification of this
primary/major road.
32
Irvine Avenue Realignment- University to
Improvements and dimensions are
Bristol
Circulation Element
consistent with the classification of this
primary road.
33
Irvine Terrace Landscape Improvements
Natural Resources
Pursuant to Policy NR 1.1, water - efficient
Element
landscaping and irrigation should be used.
Improvements and dimensions are
34
Jamboree Road Bridge Widening
Circulation Element
consistent with the classification of this
major road.
Design and widening of Jamboree Road at
the intersection of MacArthur Blvd. is
35
Jamboree Road Improvements
Circulation Element
consistent with Policy CE 2.1.4 for roadway
Bristol/Fairchild
improvements to this major road in order to
-
provide efficient movement of goods and
people within the City.
CLUP Policy 3.1.1 -2 calls for the
39
Ocean Front Street End Improvements
Coastal Land Use Plan
enhancement of all existing public street
ends providing public access to the
shoreline and beaches.
CE Policy 2.3.2 calls for roadway
maintenance programs that inspect, repair
40
Pavement Management Plan Update
Circulation Element
and rehabilitate pavement surfaces in order
to preserve the high quality of City street
and roadways and provide an optimal
roadway system.
This project is consistent with policies in the
41
Santa Ana Avenue /Avon Street Slope
Natural Resources
Natural Resources Element that call for
Stabilization and Drainage
Element
prevention of water pollution and storm
runoff.
The medians are currently watered
manually. The project includes an irrigation
system connected to the City's automated
47
Westcliff Drive Medians Renovation
Natural Resources
system. This is consistent with Policy NR
Element
1.1. which calls for the use of water -
efficient landscaping and irrigation. Water -
efficient shrubs and groundcover should be
used.
Bayside Waterfront Walkway to Balboa Island
Harbor and Bay Element
This project is consistent with policies
48
Bridge
Recreation Element
calling for expanding public access to and
Coastal Land Use Plan
along the shoreline.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 4
CIP Pg.# Project Title Planning Document Comments
49
Directional, Wayfinding, and Monument
Circulation Element
Policy CE 1.2.1 and CLUP Policies 2.9.3 -3,
Signage
Coastal Land Use Plan
3.1.1 -3, and 3.2.2 -6 call for wayfinding
signs.
Neighborhood Traffic Management
Pursuant to Policy CE 2.2.5, traffic calming
50
Improvements
Circulation Element
improvements will need to balance safety,
quality of life, and efficiency.
51
River Avenue Pedestrian Coastal Access
Harbor and Bay Element
This project is consistent with policies
Improvements
Coastal Land Use Plan
calling for the expansion and enhancement
of public access to the shoreline
Policy CE 2.3.4 calls for monitoring of traffic
52
Traffic Signal Modernization: Phase 2
conditions, considering additional
Jamboree Road
Circulation Element
improvements in areas with operations
issues. such as intersections with heavy
turn volumes.
Back Bay Yew Park Replenishment and
The project is consistent with Policy 4.4.1 -2,
56
Enhancement
Coastal Land Use Plan
which requires landscaping to minimize
impacts to public coastal views.
CLUP Policy 2.8.2 -6 and Policy S 1.3 call
for continuing the Surfside- SunsetN/est
57
Beach Sand Study and Replenishment
Coastal Land Use Plan
Newport Beach Replenishment program.
Program
Safety Element
CLUP Policy 2.8.6 -2 and Policy S 3.1 call
for monitoring beach width and elevations.
CLUP Policy 2.8.6 -3 and Policy HB 116
call for a comprehensive beach
replenishment program to assist in
Coastal Land Use Plan
maintaining beach width and elevations.
58
Coastal Sand Replenishment Cooperative
Harbor and Bay Element
Project
Natural Resources
CLUP Policy 4.2.4 -2 and Policy NR 15.1
Element
call for monitoring dredging projects within
the region to identify opportunities to reduce
disposal costs and utilize dredge spoils for
beach nourishment.
CLUP Policy 2,8.6 -3 and Policy HB 13.6
call for a comprehensive beach
replenishment program to assist in
Coastal Land Use Plan
maintaining beach width and elevations.
59
Coastal Sand Replenishment Cooperative
Harbor and Bay Element
Project (County)
Natural Resources
CLUP Policy 4.2.4 -2 and Policy NR 15.1
Element
call for monitoring dredging projects within
the region to identify opportunities to reduce
disposal costs and utilize dredge spoils for
beach nourishment
CLUP Policies 4.2.5 -2 and 4.2.5 -4 and
Coastal Land Use Plan
Policy NR 11.5 allow eelgrass restoration
60
Eelgrass Mitigation Bank
Natural Resources
sites to serve as mitigation sites for
Element
eelgrass removal resulting from dock and
channel dredging projects.
Coastal Land Use Plan
CLUP Policy 3.3.2 -7 and Policies HB 6.3,
61
Mooring Layout Design
Harbor and Bay Element
HB 6.4, and Policy R 8.3 encourage the
Recreation Element
provision and expansion of moorings.
CLUP Policy 3.3.2 -7 calls for expanding
63
Public Docks Access Improvements
Coastal Land Use Plan
and enhancing facilities for dinghy docks,
where feasible.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 5
CIP Pg.# Project Title Planning Document Comments
Policy HB 6.4 calls for the enhancement of
64
Rhine Channel Wharf Repair and Public Dock
Harbor and Bay Element
guest and public facilities for transient
boaters.
Policy R 1.9 calls for developing Sunset
65
Sunset Ridge Park
Recreation Element
Ridge Park as an active park with
playrields, picnic areas, a playground, and
other facilities.
CLUP Policy 4.1.2 -2 calls for special
67
Areas of Special Biological Significance
Coastal Land Use Plan
protection to marine resource areas and
Assessment
species of special biological or economic
significance.
CLUP Policy 4.1.3 -3 and Policy NR 10.6
call for the preparation of natural habitat
protection regulations for Buck Gully for the
Coastal Land Use Plan
purpose of providing standards to ensure
68
Buck Gully Canyon Stabilization and Flood
Natural Resources
both the protection of the natural habitats in
Control
Element
these areas and of private property rights.
Include standards for the placement of
structures, native vegetation /fuel
modification buffers. and erosion and
sedimentation control structures.
Policy NR 10.2 calls for compliance with
polices contained in the Orange County
Natural Communities Conservation Plan.
CLUP Policy 4.1.3 -3 and Policy NR 10.8
call for the preparation of natural habitat
Coastal Land Use Plan
protection regulations for Buck Gully for the
69
Buck Gully Resource Management Plan
Natural Resources
Purpose of providing standards to ensure
Element
both the protection of the natural habitats in
these areas and of private property rights.
Standards for the placement of structures,
native vegetation /fuel modification buffers,
and erosion and sedimentation control
structures shall be included in the
regulations.
CLUP Policy 4.2.5 -3 calls for studies to
establish an eelgrass acreage baseline for
Newport Harbor. Policy NR 11.1 calls for
Coastal Land Use Plan
the development of a Harbor Area
70
Eelgrass Study
Natural Resources
Management Plan to provide a
Element
comprehensive approach to the
management of resources of Newport Bay
including eelgrass protection. Policy NR
11.4 calls for interagency coordination of
establishing eelgrass restoration sites.
CLUP Policy 4.3.2 -24 calls for the use of
71
g tywide Central Computer System
Irrigation p y
Coastal Land Use Plan
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
CLUP Policy 4.3.2 -24 calls for the use of
72
Irrigation — Newport Coast Central Computer
Coastal Land Use Plan
weather- and moisture -based irrigation
System
controls to reduce runoff, direct and
encourage water conservation.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 6
CIP PgA Project Title Planning Document Comments
CLUP Policy 4.3.2 -24 calls for the use of
73
Irrigation — Smart Controller Program
Coastal Land Use Plan
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
CLUP Policy 43.2 -3 and Policies HB 6.6
Coastal Land Use Plan
and NR 3.6 call for participation in
74
Newport Coast Runoff Reduction Program
Harbor and Bay Element
watershed -based runoff reduction efforts
Natural Resources
with the Regional Board Water Quality
Element
Control Board, the County of Orange, and
upstream cities.
Both the CLUP and the General Plan
Identify the Semeniuk Slough as an
Coastal Land Use Plan
environmental study area (ESA). Policy NR
75
Semeniuk Slough Dredging Project
Natural Resources
10.3 requires a site - specific survey and
Element
analysis prepared by a qualified biologist
where development would occur within or
contiguous to areas identified as an ESA.
Both the CLUP and the General Plan call
Coastal Land Use Plan
for the preparation of a Harbor Area
76
Upper Bay Comprehensive Resource
Harbor and Bay Element
Management Plan (RAMP) that will provide
Management Plan
Natural Resources
a comprehensive approach to the
Element
management of the resources of Newport
Bay, including the Upper Bay.
CONCLUSION
The Preliminary Fiscal Year 2008 -2009 CIP does not present any inconsistencies with
the General Plan or the Coastal Land Use Plan.
Environmental Review
None required.
Public Notice
None required.
Prepared by:
J � I ''�
jile�l Q4
EXHIBIT:
Submitted by:
� 0
Da-71d Lepo
Planning Directo
1. Fiscal Year 2008 -2009 Capital Improvement Program Worksheets
IRVINE
TERIZ�CE
June 16, 2008
Mayor Selich
Members of City Council
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
Dear Mayor Selich and Honorable Members of the City Council
of the City of Newport Beach:
The Board of Directors of the Irvine Terrace Community Association and its residents
strongly urge you approve the $30,000 supplemental budget request in this year's budget
for upgrading the landscape on City property from Jamboree to just west of Avocado
between the Irvine Terrace wall and Coast Highway. The landscape along this stretch has
not been upgraded for over 40 years.
This stretch of land is in need of an upgrade. Coast Highway is one of the major east west
routes through the City of Newport Beach and will be one of the main arteries for access
to the new City Hall. The Irvine Terrace Community Association believes so strongly in
the need for this upgrade that it has allocated $20,000 of it funds in support of this project.
Please approve the supplemental budget request in this year's budget for this important
City project.
Very truly yours,
Joe Silvoso, II
Val Skoro
President Vice - President
Irvine Terrace Community Association Irvine Terrace Community Association
cc: Homer Bludau, City of Newport Beach, City Manager
Steve Badum, Director, Public Works for the City of Newport Beach.
A MERIT Supported Community
1 Polaris Way, Suite 100 • Aliso Viejo, CA 92656 • 949/448 -6000 • 800/428 -5588 • Fax: 949/448 -6400
• • ?mq
GRANT AGREEMENT BETWEEN
THE CITY OF NEWPORT BEACH AND
CORONA DEL MAR CHAMBER OF COMMERCE
This Agreement, entered into this -09.k4 day of be --i' , 2007 by and between
the CITY OF NEWPORT BEACH, a California municipal corporation ( "City "), and the Corona del
Mar Chamber of Commerce, a non - profit corporation located at 2855 E. Coast Hwy Suite 100
Corona del Mar, CA 92625 (GRANTEE), is made with reference to the following:
RECITALS
WHEREAS, the City is a municipal corporation and charter city committed to preserving the
health, welfare and safety of its citizens.
WHEREAS, GRANTEE is a California non - profit public corporation exempt from federal
taxation pursuant to section 501(c)(6) of the Internal Revenue Code.
WHEREAS, GRANTEE has requested a grant from the City to help pay for costs
associated with marketing and promotional activities for the 2007 Christmas Walk and the 2008 5K
Race.
WHEREAS, the City has approved a grant in the amount of Fifteen Thousand Dollars and
No Cents ($15,000.00) (GRANT OR GRANT FUNDS) to GRANTEE with the understanding and
GRANTEE'S agreement that the GRANT FUNDS will: (a) be expended solely for the purpose of
marketing and promotional activities related to the 2006 Christmas Walk and the 2007 5K Race
(APPROVED USE), and (b) not be used for any activity that would violate state or federal statutory
or decisional law such as regulations affecting non - profit or tax exempt organizations exempt from
1
E
0
taxation pursuant to Section 501(c)(3) of the Internal Revenue Code; and (c) be expended during
the fiscal year July 1, 2007 through June 30, 2008 (SPENDING PERIOD).
WHEREAS, the City Council has determined that the GRANT is in the public interest and
for the benefit of the citizens of Newport Beach because the use of GRANT FUNDS for the
APPROVED USE will help provide information regarding current events and other matters of
interest to the citizens of the City of Newport Beach.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
CITY agrees to pay to GRANTEE the GRANT amount of Fifteen Thousand Dollars and No
Cents ($15,000.00) in one installment payment within thirty (30) days of the execution of
this Agreement. The GRANT shall be used solely by GRANTEE for the APPROVED USE
and for no other use and shall be fully expended for the APPROVED USE with the
SPENDING PERIOD. The balance of unused GRANT FUNDS shall be returned to the City
within sixty (60) days after expiration of this Agreement. The City may approve an extension
to the SPENDING PERIOD if GRANTEE requests in writing and provides program budget
detail, which may include establishment of a reasonable reserve.
2. TERM
The term of this Agreement shall commence on the date first written above (the
EFFECTIVE DATE) and shall continue in full force and effect until terminated by the City or
until June 30, 2008, whichever occurs first.
3. RESTRICTIONS ON USE OF FUNDS
(a) GRANTEE warrants to City that the GRANT FUNDS will be spent solely for the
APPROVED USE; and
(b) The GRANT shall be used by GRANTEE for the APPROVED USE during the
SPENDING PERIOD or the money shall be returned to City, as described in Section
5 below.
2
i •
4. REPORTING AND ACCOUNTING REQUIRMENTS
(a) At all times during the term if this Agreement, GRANTEE shall maintain true, proper,
and complete books, records, and accounts (collectively called "Books and
Records ") in which shall be entered fully and accurately all transactions taken with
respect to the operation of GRANTEE and the expenditure of the GRANT FUNDS.
GRANTEE shall maintain the books and records in accordance with Generally
Accepted Accounting Principles, and allow the City to conduct an audit of the
financial records upon reasonable notice at any times within four (4) years after
expiration or termination of this Agreement.
(b) GRANTEE shall, on a quarterly basis during the term of this Agreement, furnish the
City with a Statement of Activities describing the receipt and disbursement activities
of GRANTEE. With this report, GRANTEE shall include quarterly check registers
and descriptions of each disbursement, as well as budget -to- actual- results.
GRANTEE shall also provide, on a quarterly basis, a Statement of Position
describing the assets and liabilities of GRANTEE. All quarterly reports shall be due
to the City no later than forty -five (45) days following the end of the reporting
quarter. In the event that an independent audit is conducted, GRANTEE shall
forward a copy of the audited report to the City for review, including any
Management Letter, Report on Internal Controls, or Reportable Conditions letter
generated during the course of the audit.
(c) GRANTEE agrees to exercise prudent financial management processes including
proper oversight of all assets, budget preparation, and timely reporting including
budget -to- actual- comparisons.
(d) All Activities shall be performed by GRANTEE or under GRANTEE'S supervision.
GRANTEE represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform
all services with a standard of care and in a manner commensurate with the
community professional standards.
lu
•
5. USE OF THE MONEY
The GRANT FUNDS shall be used solely by GRANTEE for the APPROVED USE and for
no other use. In the event that the GRANT FUNDS are not used for the APPROVED USE
by or before June 30, 2008, GRANTEE shall notify the City in writing, and shall be obligated
to return the funds within sixty (60) days.
6. INDEMNIFICATION
GRANTEE shall hold harmless, defend and indemnify the City, and its elected and
appointed officers, boards, officers, employees, agents, and volunteers (INDEMNIFIED
PARTIES) from any claim, loss, litigation, or liability arising out of or in any way related to
this Agreement regardless of the cause, except for any liability arising from the sole
negligence, fraud or willful misconduct of the INDEMNIFIED PARTIES.
T. GRANTEEINDEPENDENCE
In the performance of this Agreement, the GRANTEE, and the agents and employees of
GRANTEE, shall act in an independent capacity and not as officers or employees or agents
of the City.
8. PROHIBITION AGAINST TRANSFERS
GRANTEE shall not assign, sublease, hypothecate or transfer this Agreement or any of the
services to be performed under this Agreement, directly or indirectly, by operation of law or
otherwise without prior written consent of City. Any attempt to do so without consent of City
shall be null and void.
9. NOTICES
All notices, demands, requests or approvals to be given under this Agreement shall be
given in writing and conclusively shall be deemed served when delivered personally or on
the third business day after the deposit thereof in the United States mail, postage prepaid,
first class mail, addressed as hereinafter provided.
El
All notices, demands, requests or approvals from GRANTEE to City shall be
addressed to the City at:
City Manager
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA 92658-8915
(949) 644-3000
All notices, demands, requests or approvals from City to GRANTEE shall be
addressed to GRANTEE at:
Linda Leonhard, Director
Corona del Mar Chamber of Commerce
2855 E. Coast Hwy, Suite 100
Corona del Mar, CA 92625
(949) 673-4050
10. TERMINATION
(a) Termination for Cause. GRANTEE shall be in default if GRANTEE fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent with
the terms, conditions and restrictions in this Agreement. In such event, City shall give
GRANTEE, thirty (30) days written notice to cure, if the default can be cured and City shall
be entitled to terminate this Agreement if GRANTEE has not cured the default within the
thirty (30) day cure period. City shall be entitled to immediately terminate this Agreement if
the default cannot be cured through corrective action. This Agreement is made on an
annual basis, and as such is subject to non -renewal at its termination.
(b) Specific Performance. GRANTEE agrees that the City has the legal right, and all
necessary conditions have been satisfied, to specifically enforce GRANTEE'S obligations
pursuant to this Agreement.
11. WAIVER
A waiver by either party of any breach, of any term, covenant or condition contained herein
shall not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant or condition contained herein, whether of the same or a different character.
5
12. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto, and all preliminary negotiations and agreements of
whatsoever kind or nature are merged herein. No verbal agreement or implied covenant
shall be held to vary the provisions herein.
li kl l2Jllr:1;3;7;3*IG\ elk1l
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the
authorship of the Agreement or any other rule of construction which might otherwise apply.
14. AMENDMENTS
This Agreement may be modified or amended only by a written document executed by both
GRANTEE and the City and approved as to form by the City Attorney.
15. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
16. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and ail matters relating to it
and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
17. EQUAL OPPORTUNITY EMPLOYMENT
GRANTEE represents that it is an equal opportunity employer and it shall not discriminate
against any subcontractor, employee or applicant for employment because of race, religion,
color, national origin, handicap, ancestry, sex or age.
F
18. COMPLIANCE WITH ALL LAWS
GRANTEE shall at its own cost and expense comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal, state, county or
municipal, whether now in force or hereinafter enacted.
IN WITNESS WHEREOF, the City and GRANTEE have executed this Agreement as of the date
first above written.
APPROVED AS TO FORM:
v'%-, C ✓C
Aaron C. Harp,
Assistant City Attorney
for the City of Newport Beach
AT'
By:
LaVonne Harkless,
City Clerk
OF NEWPORT BEACH:
iic4al C poration
Steven Rosansky, M Nr
for the City of Newp rt each
CORONA DEL MAR CHAMBER OF
COMMERCE:
(Corporate Officer)
Title: ,?r t -3 y e-^ .T
Print Name: i AIV 1,4 1 tee, ,,,zleg!:�'Ilrltv
By: c�
(Financial O ficer)
Title:/ "414
Print Name: / ��11t4� /"liii��
7
1:30 PM
02126107
Cash Basis
Corona del Mar Chamber of Commerce
Budget Overview - CHRISTMAS WALK 07
January through December 2007
9, 93-2
re% ` V c.-4-` / P 1,
,e)V0(, -- '
•
0
Page 1
Jan - Dec 07
Ordinary Income/Expense
Income
Events Income
Beverages Rev - Alcoholic
7,000.00
Beverages Rev - Non - Alcohol
450.00
Food Revenue
1,100.00
Grants
10,000.00
Sponsorships
15,000.00
Opportunity Drawings
4,000.00
Vendor Space Reservations
7,050.00
Total Events Income
44,600.00
Total Income
44.600.00
Expense
Advertising -DMP Mailhouse
1,752.00
Advertising -DMP Printing
910.00'
Equipment Rental
3,800.00
Event Beverages - Alcoholic
800.00
Event Beverages - Non - Alcoholic
200.00
Event Decor
200.00
Event Food - General
350.00
Event Signage
550.00
Event Supplies
130.00
Facility Fees & Permits
300.00
Graphics Design
575.00
Hired Entertainment
2,400.00
Marketing
4,400.00
Meeting Expense
100.00
Postage and Delivery
300.00
Printing and Reproduction
_ 2,300.00
Total Expense
19,067.00
Net Ordinary Income
25,533.00
Net Income
25,533.00
9, 93-2
re% ` V c.-4-` / P 1,
,e)V0(, -- '
•
0
Page 1
r-
1:40 PM Corona del Mar Chamber of Commerce
02125107 Budget Overview - SCENIC SK 08
Cash Basta
Ordinary Income/Expense
Income
Events Income
Grants
Scenic 5K Event Revenue
Total Events Income
Total Income
Expense
Advertising -DMP Graphic Design
Advertising AMP Malihouse
Advertising AMP Printing
Total Expense
Net Ordinary Income
Net Income
Jan b0 - Dec 10
5,000.00
75 nnn nn
30,000.00
30,000.00
130.00
2,870.00
2,000.00
5,000.00
25,000.00
25,000.00
�OOO
�tc�u6siea Ma••Ke.4',n�.�PIZ
�ra...T Fv rLD S
L�
Page t
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 24
June 26, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner@city.newport-beach.ca.us
SUBJECT: 2007 -08 BUDGET ADOPTION
RECOMMENDATION:
It is recommended that the City Council: (1) straw vote the items included on the
Budget Checklist and determine by individual vote if the Checklist items should be
included in the 2007 -08 Budget, and (2) approve the Resolution adopting the City's
2007 -08 Budget, as amended by any approved Budget Checklist items.
DISCUSSION:
As provided in City Council Policy F -3 titled Budget Adoption and Administration, the
City Council reviews the new fiscal year's proposed City Budget through study sessions
and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in
the City Manager's proposed budget shall be added to a budget checklist. Subsequent
to Council review and prior to its final adoption, the City Manager shall provide each
Council Member with an itemized list of all proposed changes to permit a roll call vote
by the City Council on each item during a Council meeting." Please find attached a
summary sheet of the proposed Budget Checklist items.
This year, Budget Checklist items total $4,586,786, broken down as follows
Supplemental Requests $ 1,521,102
Capital Improvement Program Re- budget 3,065,684
Total Budget Checklist items 4.586.786
The General Fund will be able to fund the items on the Budget Checklist should it be
approved.
Upon completion of the Budget Checklist review and roll call votes on each item, a
Resolution must be adopted by the City Council adopting the 2007 -08 Budget as
amended through the Budget Checklist actions.
2007 -08 Budget Adoption
June 26, 2007
Page 2
Submitted by:
Dennis C. Danner
Administrative Services Director
RESOLUTION NO. 2007 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2007-
08 FISCAL YEAR.
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2007 -08 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 12, 2007, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $10,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2007 -08 Fiscal Year as revised by the City
Council via the Budget checklist is hereby adopted. The total approved appropriation of $208,924,710
($215,290,215 with Transfers Out), plus any items on the approved Budget Checklist attached as
Attachment A, has been allocated to the following funds in the amounts hereinafter shown:
Total Budget
Operating
Interfund
with Transfers
Fund
Budget
Capital Budget
Total Budget
Transfers Out
Out
General Fund
$132,479,313
$8,808,950
$141,288,263
$567,780
$141,856,043
Ackerman Fund
24,400
0
24,400
0
24,400
CDBG Fund
322,482
109,500
431,982
15,450
447,432
AQMD Fund
26,415
0
26,415
0
26,415
NAF Fund
78,697
0
78,697
0
78,697
SLESF - Cops Fund
120,000
0
120,000
0
120,000
State Gas Tax Fund
0
4,113,900
4,113,900
160,000
4,273,900
Traffic Cong. Relief
0
176,000
176,000
0
176,000
Measure M Fund
0
3,593,285
3,593,285
0
3,593,285
Transportation Efficiency
0
0
0
0
0
AHRP Fund
0
653,000
653,000
0
653,000
Tidelands Fund
2,768,489
2,354,000
5,122,489
3,742,275
8,864,764
Contribution Fund
0
3,316,900
3,316,900
0
3,316,900
Circulation Fund
0
1,273,400
1,273,400
230,000
1,503,400
Building Excise Tax
0
340,100
340,100
0
340,100
Environmental Liab.
90,000
635,000
725,000
0
725,000
Oil Spill Remediation Fund
0
0
0
0
0
Newport Annexation
1,200,000
0
1,200,000
1,400,000
2,600,000
Library Debt Service
569,730
0
569,730
0
569,730
CIOSA Fund
270,000
1,078,500
1,348,500
0
1,348,500
Bonita Canyon Dev.
0
0
0
0
0
Mariners Library
0
0
0
0
0
Fire Station 97
0
0
0
0
0
Back Bay Science Center
0
0
0
0
0
SAH Community Center
0
0
0
0
0
Misc. SAH Projects Fund
0
7,840,600
7,840,600
0
7,840,600
Newport Bay Dredging
0
0
0
0
0
Insurance Reserve Fund
5,446,500
0
5,446,500
0
5,446,500
Retiree Medical Fund
3,133,000
0
3,133,000
0
3,133,000
Comp. Absence Fund
1,206,000
0
1,206,000
0
1,206,000
Equipment Fund
4,517,888
0
4,517,888
250,000
4,767,888
Water Fund
16,715,772
2,039,000
18,754,772
0
18,754,772
Wastewater Fund
2,639,889
984,000
3,623,889
0
3,623,889
Total Appropriations
$171,608,575
$37,316,135
$208,924,710
$6,365,505
$215,290,215
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the City Clerk shall
be filed with the persons retained by the City Council to perform auditing functions for the Council,
and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it
shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 26th day of June, 2007.
MAYOR
ATTEST:
CITY CLERK
Budget Checklist Items
Fiscal Year 2007 -08
City Council
Amount
Crystal Cove Alliance - Assistance with the restoration
and rehab of the Outdoor Educational Commons. and "The
0110 -8250 Beaches' cottage. $ 75,000
0110 -8250 Newport Beach Restaurant Association - Second year
soonsorshio of Restaurant Week. $ 50,000
Film Festival - Requesting an additional $25,000 for a total
Administrative Services Department
0611 -8080 Performance /Benchmarking Preliminary Study S 35,000
Planning_Department
2710 -8080
Miscellaneous services including CEQA consultants,
7011- C5100907
acoustical advisors, etc.
$
20,000
Fire Department
Sidewalk, Curb, Gutter Repavement
$
70,600
2320- various accts
Three Firefighter positions to provide 4th person
$
327,602
7013- C5200932
on Truck 62
$
58,500
7017 - 02320###
Tsunami Warning System
$
200,000
TOTAL SUPPLEMENTAL BUDGET ITEMS $ 1,521,102
Public Works
7011- C5100907
General Fund - Little Corona Restroom Design
$
(3,800)
7013- C5100020
Sidewalk, Curb, Gutter Repavement
$
70,600
7013- C5100738
Via Lido Criv Wall Replacement
$
79;200
7013- C5200932
Coast Hwy Median Improvement - Phase 2
$
410,500
7013 - 05300035
Street Light Replacement Program
$
353,500
7014 - 6270081.3
General Fund - City Wide Wayfinding Project
$
(80,000)
7014- C3140789
Newport Coast Drive Monument Signage
$
32,500
7014 - 05100912
Newport Coast Watershed Program
$
3,000
7015- C5100817
General Fund - Mariners Library Park Improvements
$
(28,800)
7015 - 05100909
Mariners Park Restroom /Storage Building
$
26,000
7017- C1820980
Beach Camera Monitoring System
$
154,400
7017-C2310###
Fire Station Early Notification
$
(20,000)
7017- C2310520
Fire Facilities Management System
$
7,200
7017- C2310911
Mobile Data Computer Replacement -Fire
$
7,680
7019- CIB20918
Police Facility Generator Replacement
$
1,165
7019- C5100977
Newport Coast Community Center - FF &E
$
253,200
7028- C5100828
Newport Shores SrI End - Phase II
$
15,500
7181.C5100302
Street/Bikeway Improvement
$
176,000
7181 - 05100870
Superior Ave Median Improvement
$
376,600
7181 - 65200407
Misc Channelization/Traffic Safety Improvement
$
(100,800)
7181 - 65200737
Newport Blvd Right Turn Lane@ Hospital
$
5,300
7231- CO310929
Upper Bay /Harbor Area Management
S
2,700
7231- C2371834
American Legion Dock Repair
$
15,000
7231- C2373771.
Balboa Yacht Basin Sec System.
S
33,300
Attachment A
One time
One time
On -going
One time
Onetime
One time
Onetime
On -going
One time
One time
On -going
On- going
One -lime
One -time
Budget Checklist Items
Fiscal Year 2007 -08
Department /Account. Number /Description
Amount Approved
7231- C5100709
Tidelands Fund - Big Canyon Creek Restoration
S
(8,650)
7231- C5100835
Balboa Island Bulkhead Coping
$
160,700
7231- C5100837
Rive Alto Bulkhead Coping Repair
$
108,000
7231- C5100887
26th St Tidal Structure /Bulkhead
$
250,000
7231- C5100890
Areas of Biological Significance - Implementation
$
16,300
7231- C5400053
Oil Field Improvement Program
$
3,400
7251- C2371834
American Legion Dock Repair
$
65,000
7251 - 04120908
Mariners Park Playground Replacement
$
3,071
7251- C4310708
ADA Parks Grant
$
89,977
7251- C4310885
Mariners & Peninsula Parks
$
10,522
7251- C5100817
Mariners Park Improvements
S
4,905
7251- C5100870
Superior Ave Median Improvement
S
200,000
7255- CO310929
Upper Bay /Harbor Area Management
$
12,870
7255- C2370902
Eelgrass Study
$
250,000
7255 - 05100659
Buck Gully Restoration
$
2,300
7255- C5100889
Areas of Biological Significance - Assessment
$
2,299
7255- C5100912
Newport Coast Watershed Program
$
55,000
7255- C5100969
CALFED Grant Project
$
42,100
7261- C2700813
Trans & Circ Fund - City Wide Wayfinding Project
S
(122,700)
7261- C5100854
Trans & Circ Fund - Dover Drive
$
(5,455)
7261- C5200068
Traffic Signal Installation /Upgrade
$
151,800
7261- C5200699
Traffic Signal Coordination Improvement
$
335,000
7261- C5200852
Signal System Improvement Funds
$
59,400
7271- C2320920
Replacement of Holmatro Tool
$
13,700
7284- C5200852
Signal System Improvement Funds
S
136,000
7292- C5100735
Environ Liab Fund - Nport Terrace Landfill Gas Remedialion
$
(635,000)
7295- C51.00566
Ocean Safely Operation /Rescue Boat
S
81000
7531- C5600292
Sewer Main Master Plan Improvement
S
50;000
7531 - 05600934
Wastewater Master Plan
$
17,200
TOTAL CAPITAL PROJECT REBUDGETSICHANGES $ 3,065,684
SUMMARY BY TYPE OF REQUEST
Supplemental Requests
Capital Improvement Program Re- Budget
TOTAL CHECKLISTITEMS
SUPPLEMENTAL REQUESTS BYFUND
General Fund
Total Supplemental Requests
CAPITAL IMPROVEMENT PROGRAM RESBUDGET /CHANGES BYFUND
General Fund
Gas Tax
Tidelands Fund
Contribution Fund
Contribution Fund - Environmental Grants
Circulation & Transportation Fund
Building Excise Tax
Measure M - Turnback
Oil Spill Remediation
Environmental Liability
Wastewater Fund
Total Capital Improvement Program Rebudgets /Changes
, -
Budget Checklist Items
Fiscal Year 2007 -08
Department/Account Number /Description Amount Approved
SUMMARY BY FUND TOTAL. CHECKLIST ITEMS
General Fund
Gas Tax
Tidelands Fund
Contribution Fund
Contribution Fund - Environmental Grants
Circulation & Transportation Fund
Building Excise Tax Fund
Measure M - Turnback
Oil Spill Remediation Fund
Environmental Liability
Wastewater Fund
TOTAL CHECKLIST ITEMS
Budget Checklist Items
Fiscal Year 2007 -08
Amount Approved
City Council
0110 -8250 Newport Beach Restaurant Association - Second year
sponsorship of Restaurant Week. $ 50,000
Film Festival - Requesting . an additional $25,000 for a total
$70,000 project. Parents have raised the $50,000. $ 20,000
7015- C5100#p# Physical improvements at Back Bay View Park $ 300,000
City _A
Administrative Services Department
0611 -8080 Performance /Benchmarking Preliminary Study S 75,000
Planning Department
2710 -8080 Miscellaneous services including CEQA consultants,
acoustical advisors. etc. $ 20.000
Fire Department
2320 - various accts Three firefighter positions to provide 4th person
$
327,602
on Truck 62
$
58,500
_7017- C2320#4# Tsunami Warning System
$
200,000
TOTAL SUPPLEMENTAL BUDGET ITEMS
$
1,816,102
Public Works
7011- C5100907
General Fund - Little Corona Restroom Design
$.
(3,800)
7013- C5100020
Sidewalk, Curb, Gutter Repavement
$
70.600
7013- C5100738
Via Lido Criv Wall Replacement
$.
79,200
7013- C5200932
Coast Hwy Median Improvement - Phase 2
S
410,500
701.3- C5300035
Street Light Replacement Program
$
353,500
7014- C2700813
General Fund - City Wide Wayfinding Project
$
(80,000)
7014- C3140789
Newport Coast Drive Monument Signage
$
32,500
7014- C5100912.
Newport Coast Watershed Program
$
3,000
7015- C5100817
General Fund - Mariners Library Park Improvements
$
(28,800)
7015- C5100909
Mariners Park Restroom /Storage Building
$
26,000
7017- C1820980
Beach Camera Monitoring System
$
154,400
7017- C2310###
Fire Station Early Notification
$
(20,000)
7017- C2310620
Fire Facilities Management System
$
7,200
7017 - 02310911
Mobile Data Computer Replacement -Fire
S
7,680
7019- C1820918
Police Facility Generator Replacement
$
1,165
7019- C5100977
Newport Coast Community Center - FF &E
$
253,200
7028- C5100828
Newport Shores Sri End - Phase II
$
15,500
7181- C5100302
Street/Bikeway Improvement
$
176,000
7181- C5100870
Superior Ave Median Improvement
$
376,600
7181- C5200407
Misc Channelization/Traffc Safety Improvement
$
(100;800)
7181 - 05200737
Newport Blvd Right Turn Lane @ Hospital
$
5,300
7231- CO310929
Upper Bay /Harbor Area Management
$
2,700
7231- C2371834
American Legion Dock Repair
$
15,000
7231- C2373771
Balboa Yacht Basin Sec System
$
33,300
One time
On- going
One time
One time
Onetime
Onetime
Ongoing
One Time
One time
One time
One time
One time
On -going
On- going
One -time
One -time
GRANT AGREEMENT BETWEEN
THE CITY OF NEWPORT BEACH AND
CORONA DEL MAR CHAMABER OF COMMERCE
This Agreement, entered into this 2li, . day of O c.T , 2006 by and between
the CITY OF NEWPORT BEACH, a California municipal corporation ( "City "), and the Corona del
Mar Chamber of Commerce, a non - profit corporation located at 2855 E. Coast Hwy Suite 100
Corona del Mar, CA 92625 (GRANTEE), is made with reference to the following:
RECITALS
WHEREAS, the City is a municipal corporation and charter city committed to preserving the
health, welfare and safety of its citizens.
WHEREAS, GRANTEE is a California non - profit public corporation exempt from federal
taxation pursuant to section 501(c)(6) of the Internal Revenue Code.
WHEREAS, GRANTEE has requested a grant from the City to help pay for costs
associated with marketing and promotional activities for the 2006 Christmas Walk and the 2007 5K
Race.
WHEREAS, the City has approved a grant in the amount of Fifteen Thousand Dollars and
No Cents ($15,000.00) (GRANT OR GRANT FUNDS) to GRANTEE with the understanding and
GRANTEE'S agreement that the GRANT FUNDS will: (a) be expended solely for the purpose of
marketing and promotional activities related to the 2006 Christmas Walk and the 2007 5K Race
(APPROVED USE), and (b) not be used for any activity that would violate state or federal statutory
or decisional law such as regulations affecting non - profit or tax exempt organizations exempt from
1
0
0
taxation pursuant to Section 501(c)(3) of the Internal Revenue Code; and (c) be expended during
the fiscal year July 1, 2006 through June 30, 2007 (SPENDING PERIOD).
WHEREAS, the City Council has determined that the GRANT is in the public interest and
for the benefit of the citizens of Newport Beach because the use of GRANT FUNDS for the
APPROVED USE will help provide information regarding current events and other matters of
interest to the citizens of the City of Newport Beach.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
CITY agrees to pay to GRANTEE the GRANT amount of Fifteen Thousand Dollars and No
Cents ($15,000.00) in one installment payment within thirty (30) days of the execution of
this Agreement. The GRANT shall be used solely by GRANTEE for the APPROVED USE
and for no other use and shall be fully expended for the APPROVED USE with the
SPENDING PERIOD. The balance of unused GRANT FUNDS shall be returned to the City
within sixty (60) days after expiration of this Agreement. The City may approve an extension
to the SPENDING PERIOD if GRANTEE requests in writing and provides program budget
detail, which may include establishment of a reasonable reserve.
2. TERM
The term of this Agreement shall commence on the date first written above (the
EFFECTIVE DATE) and shall continue in full force and effect until terminated by the City or
until June 30, 2007, whichever occurs first.
3. RESTRICTIONS ON USE OF FUNDS
(a) GRANTEE warrants to City that the GRANT FUNDS will be spent solely for the
APPROVED USE; and
(b) The GRANT shall be used by GRANTEE for the APPROVED USE during the
SPENDING PERIOD or the money shall be returned to City, as described in Section
5 below.
FA
0 0
4. REPORTING AND ACCOUNTING REQUIRMENTS
(a) At all times during the term if this Agreement, GRANTEE shall maintain true, proper,
and complete books, records, and accounts (collectively called "Books and
Records ") in which shall be entered fully and accurately all transactions taken with
respect to the operation of GRANTEE and the expenditure of the GRANT FUNDS.
GRANTEE shall maintain the books and records in accordance with Generally
Accepted Accounting Principles, and allow the City to conduct an audit of the
financial records upon reasonable notice at any times within four (4) years after
expiration or termination of this Agreement.
(b) GRANTEE shall, on a quarterly basis during the term of this Agreement, furnish the
City with a Statement of Activities describing the receipt and disbursement activities
of GRANTEE. With this report, GRANTEE shall include quarterly check registers
and descriptions of each disbursement, as well as budget -to- actual- results.
GRANTEE shall also provide, on a quarterly basis, a Statement of Position
describing the assets and liabilities of GRANTEE. All quarterly reports shall be due
to the City no later than forty -five (45) days following the end of the reporting
quarter. In the event that an independent audit is conducted, GRANTEE shall
forward a copy of the audited report to the City for review, including any
Management Letter, Report on Internal Controls, or Reportable Conditions letter
generated during the course of the audit.
(c) GRANTEE agrees to exercise prudent financial management processes including
proper oversight of all assets, budget preparation, and timely reporting including
budget -to- actual - comparisons.
(d) All Activities shall be performed by GRANTEE or under GRANTEE'S supervision.
GRANTEE represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform
all services with a standard of care and in a manner commensurate with the
community professional standards.
S. USE OF THE MONEY
3
R
7
8.
Fa
The GRANT FUNDS shall be used solely by GRANTEE for the APPROVED USE and for
no other use. In the event that the GRANT FUNDS are not used for the APPROVED USE
by or before June 30, 2007, GRANTEE shall notify the City in writing, and shall be obligated
to return the funds within sixty (60) days.
INDEMNIFICATION
GRANTEE shall hold harmless, defend and indemnify the City, and its elected and
appointed officers, boards, officers, employees, agents, and volunteers (INDEMNIFIED
PARTIES) from any claim, loss, litigation, or liability arising out of or in any way related to
this Agreement regardless of the cause, except for any liability arising from the sole
negligence, fraud or willful misconduct of the INDEMNIFIED PARTIES.
GRANTEEINDEPENDENCE
In the performance of this Agreement, the GRANTEE, and the agents and employees of
GRANTEE, shall act in an independent capacity and not as officers or employees or agents
of the City.
PROHIBITION AGAINST TRANSFERS
GRANTEE shall not assign, sublease, hypothecate or transfer this Agreement or any of the
services to be performed under this Agreement, directly or indirectly, by operation of law or
otherwise without prior written consent of City. Any attempt to do so without consent of City
shall be null and void.
I I0 11101 ZV
All notices, demands, requests or approvals to be given under this Agreement shall be
given in writing and conclusively shall be deemed served when delivered personally or on
the third business day after the deposit thereof in the United States mail, postage prepaid,
first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from GRANTEE to City shall be
addressed to the City at:
12
0 0
City Manager
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA 92658 -8915
(949) 644 -3000
All notices, demands, requests or approvals from City to GRANTEE shall be
addressed to GRANTEE at:
Linda Leonhard, Director
Corona del Mar Chamber of Commerce
2855 E. Coast Hwy, Suite 100
Corona del Mar, CA 92625
(949) 673 -4050
10. TERMINATION
(a) Termination for Cause. GRANTEE shall be in default if GRANTEE fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent with
the terms, conditions and restrictions in this Agreement. In such event, City shall give
GRANTEE, thirty (30) days written notice to cure, if the default can be cured and City shall
be entitled to terminate this Agreement if GRANTEE has not cured the default within the
thirty (30) day cure period. City shall be entitled to immediately terminate this Agreement if
the default cannot be cured through corrective action. This Agreement is made on an
annual basis, and as such is subject to non - renewal at its termination.
(b) Specific Performance. GRANTEE agrees that the City has the legal right, and all
necessary conditions have been satisfied, to specifically enforce GRANTEE'S obligations
pursuant to this Agreement.
11. WAIVER
A waiver by either party of any breach, of any term, covenant or condition contained herein
shall not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant or condition contained herein, whether of the same or a different character.
12. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto, and all preliminary negotiations and agreements of
5
• r
whatsoever kind or nature are merged herein. No verbal agreement or implied covenant
shall be held to vary the provisions herein.
13. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the
authorship of the Agreement or any other rule of construction which might otherwise apply.
14. AMENDMENTS
This Agreement may be modified or amended only by a written document executed by both
GRANTEE and the City and approved as to form by the City Attorney.
15. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
16. CONTROLLING LAW AND VENUE
The laws of the State of California shall govem this Agreement and all matters relating to it
and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
17. EQUAL OPPORTUNITY EMPLOYMENT
GRANTEE represents that it is an equal opportunity employer and it shall not discriminate
against any subcontractor, employee or applicant for employment because of race, religion,
color, national origin, handicap, ancestry, sex or age.
18. COMPLIANCE WITH ALL LAWS
GRANTEE shall at its own cost and expense comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal, state, county or
municipal, whether now in force or hereinafter enacted.
[SIGNATURES ON FOLLOWING PAGE]
A
IN WITNESS WHEREOF, the City and GRANTEE have executed this Agreement as of the date
first above written.
APP OVED AS TO FORM:
141- c" . c"'
Aaron C. Harp,
Assistant City Attorney
for the City of Newport Beach
ATTEST:
B:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BE/#C
A icipal or r ti n
Don ebb, Mayor
for the City of Newport Beach
CORONA DEL MAR CHAMBER OF
COMMERCE:
By:
(Corporate Officer)
Title:
Print Name: 21AIZ7<4%,��
C �
By:
( inancial Officer)
Title: T—r V -c P --
Print Name: -r_ !S L' . .hl+D
7
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 35
June 27, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner @city.newport- beach.ca.us
SUBJECT: 2006 -07 BUDGET ADOPTION
RECOMMENDATION:
It is recommended that the City Council: (1) straw vote the items included on the
Budget Checklist and determine by individual vote if the Checklist items should be
included in the 2006 -07 Budget, and (2) approve the Resolution adopting the City's
2006 -07 Budget, as amended by any approved Budget Checklist items.
DISCUSSION:
As provided in City Council Policy F -3 titled Budget Adoption and Administration, the
City Council reviews the new fiscal years proposed City Budget through study sessions
and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in
the City Manager's proposed budget shall be added to a budget checklist. Subsequent
to Council review and prior to its final adoption, the City Manager shall provide each
Council Member with an itemized list of all proposed changes to permit a roll call vote
by the City Council on each item during the budget hearing at the regular Council
meeting." Please find attached a summary sheet of the proposed Budget Checklist
items.
This year, Budget Checklist items total - $71,996, broken down as follows:
Supplemental Requests $ 2,598,560
Capital Improvement Program Re- budget - 2,670,556
Total Budget Checklist items $ 71,996
The General Fund will be able to fund the items on the Budget Checklist should it be
approved.
2006 -07 Budget Adoption
June 27, 2006
Page 2
Upon completion of the Budget Checklist review and roll call votes on each item, a
Resolution must be adopted by the City Council adopting the 2006 -07 Budget as
amended through the Budget Checklist actions.
Submitted by:
Dennis C. Danner
Administrative Services Director
Budget Checklist Items
Fiscal Year 2006 -07
Department(Account Number /Description Amount Approved
Citv Council
4410 -8080 Conceptual Plan for OASIS Senior Center. (Request from
Administrative Services
0640 -8080 Cost of Services Fee
Fire Department
2356 -8050 Disaster preparedness mailing $ 28,000
Police Department
1820 -7' Add'I position, Facilities Maintenance Worker, expense
shared by ABLE $ 650
Public Works Department
7011- C4120806 CYC Rehabilitation - Building Code Compliance
Second year of three -year commitment. $
75.000
0110 -8250
Conference for Women - Second year. $
10,000
0110 -8250
Balboa Island Historical Society - Six year, third year at
163,260
7501- C5500386 Water Trans Main Master Plan Improvement
$15.000. $
15,000
0110 -8250
Balboa Island Improvement Association - Flowers &
322,710
7531- C5600### Wastewater Master Plan
holiday decorations /storage. $
11,250
0110 -8250
Corona del Mar Chamber of Commerce - Additional CdM
2,598,560
5K sponsorship - Third year at $5,000. $
5,000
0110-8250
Corona del Mar Chamber of Commerce - Sponsorship of
Christmas Walk - Fourth year at $10,000. $
10,000
0110 -8250
Leadership Tomorrow sponsorship - Third year at $10,000
per year. $
10.000
0110 -8250
Michaels Media - production of Your Newport Today -
Last year at $9,100 $
9,900
0110 -8250
Newport Beach Film Festival - Additional $10,000 of
funding for a total of $85,000. NBCVB contributing
$15,000. $
10,000
0110 -8250
Lexus Newport to Ensenada Yacht Race sponsorship -
Third year, last year increased from $10.000 to $15,000 $
15,000_
0110 -8250
Newport Beach Restaurant Association sponorship of the
First Annual NB Restaurant Week. Last year funding at
$35,000 for marketing /re- branding campaign. Total
Restaurant Week $50,000, but NBCVB contributing
$30,000. $
20,000
0110 -8250
Marine Avenue Sidewalk Cleaning
$ 13,500
4410 -8080 Conceptual Plan for OASIS Senior Center. (Request from
Administrative Services
0640 -8080 Cost of Services Fee
Fire Department
2356 -8050 Disaster preparedness mailing $ 28,000
Police Department
1820 -7' Add'I position, Facilities Maintenance Worker, expense
shared by ABLE $ 650
Public Works Department
7011- C4120806 CYC Rehabilitation - Building Code Compliance
$
25,000
7281- C5100860 Placentia Avenue Reconstruction (additional funding
needed)
$
33,000
7285- C5100875 Bristol Street North Street Rehabilitation (addition of AHRP
funding)
$
163,260
7501- C5500386 Water Trans Main Master Plan Improvement
$
604,000
7251- C5600### Wastewater Master Plan (OCSD cooperative grant)
$
322,710
7531- C5600### Wastewater Master Plan
$
327.290
TOTAL SUPPLEMENTAL BUDGET ITEMS
$
2,598,560
One time
Three FY
One time
One time
One time
One time
One time
One time
One time
One time
One time
One time
On -going
One time
One time
One time
One time
Onetime
One time
On -going
One time
One time
One time
One time
One time
One time
3
Budget Checklist Items
Fiscal Year 2006 -07
Department/Account Number /Description
Amount Approved
Public Works
7011- C4120806 CYC Rehabilitation
$
23,603
7011- C4410761 Oasis Senior Center Retrofit
$
63,960
7011- C5100### Little Corona Restroom Facility Design
$
(300,000)
701 1-051 D0762 City Facility Master Plan
$
80,000
7011- C5100809 Newport Theatre Arts Center Entry Improvements
$
150,286
7013- C5200880 Mariners Mile Street Lighting
$
75,000
7013- C5300788 Balboa Island Streetlight Upgrade
$
(6,968)
7014- C3140789 Newport Coast Monument Signage
$
3,078
7014- C5100596 Clean Water Projects
$
4,590
7014- C5100814 Miscellaneous Slope Repairs
$
46,440
7015- C3170868 Dover Drive Tree Replacement
$
(15,000)
7015- C3170869 Dover Drive Landscape Improvement
$
(30,000)
7017- C1810819 City Jail Video /Audio Rec Equipment
$
40,000
7017- C2310620 Fire Facilities Management System
$
7,200
7019- C1820825 Gas Pump Canopy Replacement
$
25,000
7019- C2700823 City Entrance Monument Signage
$
40,000
7021- C4120656 Newport Center Park
$
23,500
7181- C5100763 City Aerial Mapping
$
22,000
7181- C5100870 Superior Avenue Median Improvements
$
100,000
7181- C5200794 CdMHS Traffic Improvements
$
24,263
7231 - 00310524 Newport Bay Nutrient TMDL
$
37,825
7231- CO310525 Fecal Coliform TMDL Studies
$
12,260
7231- CO640826 Maintenance of Income Producing Property
$
20,000
7231- C2360058 Bay and Street End Beach Replenishment
$
55,000
7231- C2371772 Mooring Layout Design
$
100,000
7231- C2371834 American Legion Dock Repairs
$
15,000
7231- C2373771 Balboa Yacht Basin Security System
$
33,305
7231- C2371### Public Dock Reconfiguration - Fernando, 15th & 19th St.
$
(54,000)
7231- C5400053 Oil Field Improvement Program
$
92,269
7251- C1820808 Police Front Lobby Rehabilitation
$
50,000
7251- CO310684 Rhine Wharf Public Dock
$
(65,000)
7251- C2371### Public Dock Reconfiguration - Fernando, 15th & 19th St.
$
(99,900)
7251- C5100879 SAH Utility Underground
$
(41,200)
7251 - 02371834 American Legion Dock Repairs
$
45,000
7251- C3140840 Shell Street/China Cover Storm
$
15,000
7251- C5100763 City Aerial Mapping
$
14,434
7251- C5100866 Santa Ana Heights Equestrian Facilities
$
25,000
7251- C5100867 Santa Ana Heights Riding Passive Park
$
12,096
7251- C5100870 Superior Avenue Median Improvements (TEA)
$
(500,000)
7253- C5100875 Bristol Street Relinquishment
$
(255,323)
7255- C5100873 Newport Island Channels Circulation Improvement
$
(30,000)
7255- CO310### Areas of Special Biological Significance Assessment
$
(10,000)
7255 - 05100778 Buck Gully Wetland Project
$
(178,330)
7255- C5100851 NCWS: Miscellaneous Watershed Activities
$
(192,500)
7255 - 05100873 Newport Island Channels Circulation Improvement
$
(866,817)
7261 - 05100793 West Coast Highway Vision Plan
$
80,000
7261 - 05200373 Newport Blvd Right Turn Lane
$
(10,000)
7271- C2320527 Fire Station Gender Modifications
$
72,359
7271- C2320626 Fire Station Diesel Exhaust System
$
40,500
L4
Budget Checklist Items
Fiscal Year 2006 -07
DepartmenUAccount Number /Description
Amount
7281- C5100733 Records Management
$
14.000
7295- C5100566 Ocean Safety Operations /Rescue Boat
$
78,616
7295 - 05100570 Balboa Peninsula Walkway
$
14,388
7298- C5100871 Relocation of Newport Coast Balifield
$
225,000
7441- C5100744 Bonita Canyon Storage Building
$
58,700
7432- C5100854 Dover Drive
$
(1,500)
7456- C2320669 Santa Ana Heights Fire Station 7
$
(2,813,562)
7457- C0310600 Back Bay Science Center
$
1,652,672
7459- C5100879 SAH Utility Underground
$
11.200
7501- C5500386 Water Trans Main Master Plan Improvement
$
396,000
7501- C5500578 Pipeline Master Plan Replacement
$
(1,100,000)
TOTAL CAPITAL PROJECT REBUDGETS /CHANGES
_L
___L2,670,556)
SUMMARY BY TYPE OF REQUEST
Supplemental Requests
$ k'.' 5 8,560-
Capital Improvement Program Re- Budget
$
' (2,670,556ja
TOTAL CHECKLIST ITEMS
SUPPLEMENTAL REQUESTS BY FUND
General Fund - Supplemental Requests
Tidelands Fund
$
ContributionslRDA
x$�
32271Q!
Measure M Turnback
Arterial Highways Rehabilitation Program
' $t,;rm
¢632604
Water Fund
$ky
�.�tr 604000..E
Wastewater Fund
Total Supplemental Requests
CAPITAL IMPROVEMENT PROGRAM RESBUDGET /CHANGES BY FUND
General Fund
General Fund - Park In Lieu
Gas Tax
Tidelands Fund
Contribution Fund
Contribution Fund - Bristol Street Relinquishment
Contribution Fund - Environmental Grants
Circulation & Transportation Fund
Building Excise Tax
Measure M - Turnback
Oil Spill Remediation
Newport Coast Community Center
Bonita Canyon Development Fund
CIOSA Construction Fund
Santa Ana Heights Fire Station 7
Back Bay Science Center
Santa Ana Heights Utility Underground
Water Fund
Total Capital Improvement Program RebudgetslChanges
$tir'�f' `s >� {26T055fij
Approved
Budget Checklist Items
Fiscal Year 2006 -07
DepartmenUAccount Number /Description Amount Approved
SUMMARY BY FUND TOTAL CHECKLIST ITEMS
General Fund
Gas Tax
Arterial Highways Rehabilitation Program
Tidelands Fund
Contribution Fund
Contributions /RDA
Circulation & Transportation Fund
Building Excise Tax Fund
Measure M - Competitive
Oil Spill Remediation Fund
Newport Coast Annexation Fund
CIOSA Construction Fund
Bonita Canyon Development Fund
Santa Ana Heights Fire Station 7
Back Bay Science Center
Santa Ana Heights Utility Underground
Water Fund
Wastewater Fund
TOTAL CHECKLIST ITEMS
RESOLUTION NO. 2006 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2006-
07 FISCAL YEAR.
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2006 -07 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 13, 2006, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $10,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2006 -07 Fiscal Year as revised by the City
Council via the Budget checklist is hereby adopted. The total approved appropriation of $205,943,148
($212,308,653 with Transfers Out), plus any items on the approved Budget Checklist attached as
Attachment A, has been allocated to the following funds in the amounts hereinafter shown:
Fund
General Fund
Ackerman Fund
CDBG Fund
AQMD Fund
NAF Fund
SLESF - Cops Fund
State Gas Tax Fund
Traffic Cong. Relief
Measure M Fund
Transportation Efficiency
AHRP Fund
Tidelands Fund
Contribution Fund
Circulation Fund
Building Excise Tax
Environmental Liab.
Oil Spill Remediation
Fund
Newport Annexation
Library Debt Service
CIOSA Fund
Bonita Canyon Dev.
Mariners Library
Fire Station #7
Back Bay Science Center
SAH Community Center
Misc. SAH Projects Fund
Newport Bay Dredging
Insurance Reserve Fund
Retiree Medical Fund
Comp. Absence Fund
Equipment Fund
Water Fund
Wastewater Fund
Total Appropriations
Operating
Budget
$127,008,161
43,400
346,877
26,415
89,337
120,000
0
0
0
0
0
2,677,254
0
0
0
90,000
0
1,200,000
567,780
0
0
0
0
0
0
0
0
5,388,689
1,974,956
1,206,000
4,867,291
16,631,293
2,602,594
$164,840,047
Capital
Budget
$6,868,989
0
0
0
0
0
2,332,703
325,500
1,528,150
500,000
1,090,000
2,645,269
10,356,425
2,642,600
335,303
635,000
0
0
0
1,080,000
0
0
2,815,162
0
4,150,000
50,000
0
0
0
0
0
2,849,000
899,000
$41,103,101
Total Budget
$133,877,150
43,400
346,877
26,415
$9,337
120,000
2,332,703
325,500
1,528,150
500,000
1,090,000
5,322,523
10,356,425
2,642,600
335,303
725,000
0
1,200,000
567,780
1,080,000
0
0
2,815,162
0
4,150,000
50,000
0
5,388,689
1,974,956
1,206,000
4,867,291
19,480,293
3,501,594
$205,943,148
Interfund
Transfers
Out
$567,780
0
15,450
0
0
0
160,000
0
0
0
0
3,742,275
0
230,000
0
0
0
1,400,000
0
0
0
0
0
0
0
0
0
0
0
0
250,000
0
0
$6,365,505
Total Budget
with
Transfers Out
$134,444,930
43,400
362,327
26,415
89,337
120,000
2,492,703
325,500
1,528,150
500,000
1,090,000
9,064,798
10,356,425
2,872,600
335,303
725,000
0
2,600,000
567,780
1,080,000
0
0
2,815,162
0
4,150,000
50,000
0
5,388,689
1,974,956
1,206,000
5,117,291
19,480,293
3,501,594
$212,308,653
O
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the City Clerk shall
be filed with the persons retained by the City Council to perform auditing functions for the Council,
and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it
shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 27th day of June, 2006.
MAYOR
ATTEST:
CITY CLERK
9
CITY OF NEWPORT BEACH Ln -X I AGENDA
3S
CITY COUNCIL STAFF REPORT WJ4- - ova
Agenda Item No. 26
June 13. 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner @city.newport- beach.ca.us
SUBJECT: FISCAL YEAR 2006 -07 PROPOSED BUDGET HEARING
RECOMMENDATION:
Hold the Public Hearing on the Proposed Budget for the 2006 -07 fiscal year and, after
taking public input, prepare a 'checklist' of proposed changes to the Proposed Budget
that will be reviewed by the City Council at the meeting of June 27, 2006. Direct the
preparation of the Budget Resolution for adoption at the Council Meeting of June 27,
2006, including any "checklist' items that are recommended for approval.
DISCUSSION:
Pursuant to Section 1102 of the Newport Beach City Charter, and Council Policy F -3
titled Budget Adoption and Administration, the Proposed Budget for the 2006 -07
fiscal year was submitted to the City Council on April 28, 2006. Subsequent to that
submittal, the City Council held budget study sessions on May 9, May 23, and June 13,
2006, to review the departmental budget requests.
At the May 23, 2006, Council Meeting, the City Council scheduled the Public Hearing for
the proposed budget for June 13, 2006. After public and City Council input, a "checklist'
will be prepared for review by the City Council at the Council Meeting of June 27, 2006.
At the meeting of June 27, 2006, the City Council will formally adopt, by resolution, the
Proposed Budget for the 2006 -07 fiscal year.
Submitted by
Dennis C. Danner
Administrative Services Director
Budget Checklist Items
Fiscal Year 2006 -07
City Council
0110 -8250
0110 -8250
Challenge Pledge for refurbishment of CdMHS pool.
Contribution will be 29% of total project cost, not to
exceed $290,_000.
_ .. . ...........-------- ----- - -KS. -
Contribution tothe Athletic Complex at Estancia H.S. -
Second year of three -year commitment.
$
$
290,000
75,000
0110 -8250
Conference for Women - Second year.
$
10,000
0110 -8250
Balboa Island Historical Society - Six year, third year at
$
33,000
7285 - 05100875
$15,000.
$
15,000
....._.
0110 -50
82
Balboa Island Improvement Association - Flowers &
$
163,260
7501- C5500386
holiday decorations /storage.
$
11,250
0110 -8250
_
Corona del Mar Chamber of Commerce - Additional CdM
$
.. .... ... .
7531- C5600###
5K sponsorship - Third year at $5,000.
$
5,000
0110 -8250
--- -..._- -------...----- -
Corona del Mar Chamber of Commerce - Sponsorship of
2,628,560
Christmas Walk - Fourth year at $10,000.
$
10,000
6110 -8250
_
Leadership Tomorrow sponsorship - Third year at $10,000
per year.
$
10,000
6110 -8250
Michaels Media -production of Your Newport Today -
Last year at$9,100
$
9,900
6110 -8250
_
Newport Beach Film Festival - Additional $10,000 of
funding for a total of $85,000. NBCVB contributing
$15,000. - --- ....... ..
10,000
0110 -8250
..........$--
Lexus Newport to Ensenada Yacht Race sponsorship -
..........._.
Third year, last year increased from $10,000 to $15,000
$
15,000
0110 -8250
Newport Beach Restaurant Association sponorship of the
First Annual NB Restaurant Week. Last year funding at
$35,000 for marketing/re- branding campaign. NBCVB
contributing $30,000.
4410 -8080 Conceptual Plan
Administrative Services
0640 -8080 _ _ _ Cost of Services Fee Study $ 100,000
Fire Department
2356 -8050 Disaster preparedness mailing $ 28,000
Police Department
1820-7` Add'I position, Facilities Maintenance Worker, expense
shared by ABLE
Public Works Department
7011 -C41 20806
CYC Rehabilitation - Building Code Compliance
$
25,000
7281 - 05100860
Placentia Avenue Reconstruction (additional funding
needed)
$
33,000
7285 - 05100875
Bristol Street North Street Rehabilitation (addition of
AHRP funding)
$
163,260
7501- C5500386
Water Trans Main Master Plan Improvement
$
604,000
7251- C5600###
Wastewater Master Plan (OCSD cooperative grant)
$
322,710
7531- C5600###
Wastewater Master Plan
$
327,290
TOTAL SUPPLEMENTAL BUDGET ITEMS
_
$
2,628,560
One time
Three FY
One time
One time
One time
One time
One time
One time
One time
One time
One time
One time
On -going
One time
One time
One time
One time
One time
One time
On -going
One time
One time
One time
One time
One time
One time
Budget Checklist Items
Fiscal Year 2006 -07
Public Works
7011- C4120806
CYC Rehabilitation
$
23,603
7011- C4410761
Oasis Senior Center Retrofit
$
63,960
7011- C5100###
Little Corona Restroom Facility Design
$
(300,000)
7011- C5100762
City Facility Master Plan
$
80,000
7011- C5100809
Newport Theatre Arts Center Entry Improvements
$
150,286
7013- C5200880
Mariners Mile Street Lighting
$
75,000
7013- C5300788
Balboa Island Streetlight Upgrade
$
(6,968)
7014- C3140789
Newport Coast Monument Signage
$
3,078
7014- C5100596
Clean Water Projects
$
4,590
7014- C5100814
Miscellaneous Slope Repairs
$
46,440
7015- C3170868
Dover Drive Tree Replacement
$
(15,000)
7015- C3170869
Dover Drive Landscape Improvement
$
(30,000)
7017- C1810819
City Jail Video /Audio Rec Equipment
$
40,000
7017- C2310620
Fire Facilities Management System
$
7,200
7019- C1820825
Gas Pump Canopy Replacement
$
25,000
7019- C2700823
City Entrance Monument Signage
$
40,000
7021- C4120656
Newport Center Park
$
23,500
7181- C5100763
City Aerial Mapping
$
22,000
7181- C5100870
Superior Avenue Median Improvements
$
100,000
7181- C5200794
CdMHS Traffic Improvements
$
24,263
7231- C0310524
Newport Bay Nutrient TMDL
$
37,825
7231- C0310525
Fecal Coliform TMDL Studies
$
12,260
7231- C0640826
Maintenance of Income Producing Property
$
20.000
7231- C2360058
Bay and Street End Beach Replenishment
$
55,000
7231- C2371772
Mooring Layout Design
$
100,000
7231- C2371834
American Legion Dock Repairs
$
15,000
7231- C2373771
Balboa Yacht Basin Security System
$
33,305
7231- C2371###
Public Dock Reconfiguration - Fernando, 15th & 19th St.
$
(54,000)
7231- C5400053
Oil Field Improvement Program
$
92,269
7251- C1820808
Police Front Lobby Rehabilitation
$
50,000
7251- C0310684
Rhine Wharf Public Dock
$
(65,000)
7251- C2371###
Public Dock Reconfiguration - Fernando, 15th & 19th St.
$
(99,900)
7251- C5100879
SAH Utility Underground
$
(41,200)
7251- C2371834
American Legion Dock Repairs
$
45,000
7251- C3140840
Shell Street/China Cover Storm
$
15,000
7251- C5100763
City Aerial Mapping
$
14,434
7251- C5100866
Santa Ana Heights Equestrian Facilities
$
25,000
7251- C5100867
Santa Ana Heights Riding Passive Park
$
12,096
7251- C5100870
Superior Avenue Median Improvements (TEA)
$
(500,000)
7253- C5100875
Bristol Street Relinquishment
$
(255,323)
7231- C5100873
Newport Island Channels Circulation Improvement
$
(30,000)
7255- C0310###
Areas of Special Biological Significance Assessment
$
(10,000)
7255- C5100778
Buck Gully Wetland Project
$
(178,330)
7255- C5100851
NCWS: Miscellaneous Watershed Activities
$
(192,500)
7255- C5100873
Newport Island Channels Circulation Improvement
$
(866,817)
7261- C5100793
West Coast Highway Vision Plan
$
80,000
7261- C5200373
Newport Blvd Right Turn Lane
$
(10.000)
7271- C2320527
Fire Station Gender Modifications
$
72,359
7271- C2320626
Fire Station Diesel Exhaust System
$
40,500
7281- C5100733
Records Management
$
14,000
Total Supplemental Requests
CAPITAL IMPROVEMENT PROGRAM RESBUDGET/CHANGES BY FUND
General Fund
General Fund • Park In Lieu
Gas Tax
Tidelands Fund
Contribution Fund
Contribution Fund • Bristol Street Relinquishment
Contribution Fund • Environmental Grants
Circulation & Transportation Fund
Building Excise Tax
Measure M - Tumback
Oil Spill Remediation
Newport Coast Community Center
Bonita Canyon Development Fund
CIOSA Construction Fund
Santa Ana Heights Fire Station 7
Back Bay Science Center
Santa Ana Heights Utility Underground
Water Fund
Total Capital Improvement Program Rebudgets/Changes
SUMMARYBYFUND TOTAL CHECKLIST ITEMS
General Fund
Gas Tax
Budget Checklist Items
Fiscal Year 2006 -07
DepartmenUAccountNumber /Description
Amount Approved
7295- C5100566
Ocean Safety Operations /Rescue Boat
$
78,616
7295- C5100570
Balboa Peninsula Walkway
$
14,388
7298 - 05100871
Relocation of Newport Coast Ballfield
$
225,000
7441- C5100744
Bonita Canyon Storage Building
$
58,700
7432- C5100854
Dover Drive
$
(1,500)
7456- C2320669
Santa Ana Heights Fire Station 7
$
(2,813,562)
7457- CO310600
Back Bay Science Center
$
1,652,672
7459- C5100879
SAH Utility Underground
$
11,200
7501- C5500386
Water Trans Main Master Plan Improvement
$
396,000
7501- C5500578
Pipeline Master Plan Replacement
$
(1,100,000)
TOTAL CAPITAL
PROJECT REBUDGETS /CHANGES
$
(2,670,556)
SUMMARY BY TYPE OF REQUEST
Supplemental Requests
$
'�2828880t1
Capital Improvement Program Re- Budget
$
j2,670,558)
TOTAL CHECKLIST ITEMS
SUPPLEMENTAL
REQUESTS BY FUND
General Fund- Supplemental Requests
$
x;1108300'
Tidelands Fund
$
'70,000x:
Contributions /RDA
Measure M Turnback
$
$3000,
Arterial Highways Rehabilitation Program
EH
$
___
i
;= 283280
.._ ...,. _.._ ...
Water Fund
._....__...,..,....._..,......
_........... _
Wastewater Fund
327,290.E
Total Supplemental Requests
CAPITAL IMPROVEMENT PROGRAM RESBUDGET/CHANGES BY FUND
General Fund
General Fund • Park In Lieu
Gas Tax
Tidelands Fund
Contribution Fund
Contribution Fund • Bristol Street Relinquishment
Contribution Fund • Environmental Grants
Circulation & Transportation Fund
Building Excise Tax
Measure M - Tumback
Oil Spill Remediation
Newport Coast Community Center
Bonita Canyon Development Fund
CIOSA Construction Fund
Santa Ana Heights Fire Station 7
Back Bay Science Center
Santa Ana Heights Utility Underground
Water Fund
Total Capital Improvement Program Rebudgets/Changes
SUMMARYBYFUND TOTAL CHECKLIST ITEMS
General Fund
Gas Tax
Budget Checklist Items
Fiscal Year 2006 -07
DepartmenUAccount Number /Description
Arterial Highways Rehabilitation Program
Tidelands Fund
Contribution Fund
Contributions/RDA
Circulation & Transportation Fund
Building Excise Tax Fund
Measure M • Competitive
Oil Spill Remediation Fund
Newport Coast Annexation Fund
CIOSA Construction Fund
Bonita Canyon Development Fund
Santa Ana Heights Fire Station 7
Back Bay Science Center
Santa Ana Heights Utility Underground
Water Fund
Wastewater Fund
TOTAL CHECKLIST ITEMS
Approved