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Home My WebLink AboutC-3949 - Purchase Self Contained Breathing Apparatus�` JJ CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 7 July 10, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Fire Department qb— Steve Lewis, Fire Chief, 644 -3101, siewisa ()citv.newaort- beach.ca.us SUBJECT: Accept Fireman's Fund Grant RECOMMENDATION: 1. City Council accept the Fireman's Fund Heritage Reward Grant in the amount of $16,360.00 to purchase a computerized test bench for maintaining the self contained breathing apparatus equipment (SCBA). 2. Approve a sole source contract with AIIStar Fire Equipment Inc. with an amount not to exceed $16,360.00 for the computerized test bench. 3. City Council approve a Budget Amendment BA _ increasing revenue estimates by $16,360.00 in 2320 -4914, and appropriating those funds into Fire Department account 2320 - 82007. DISCUSSION: In March, of 2007 the National Fallen Firefighters Foundation (NFFF) and Fireman's Fund Insurance Company announced a new grant program to provide career and volunteer fire departments across the country with needed equipment to support fire operations. The grants goal is to supplement essential equipment needs that departments are unable to provide. This would enhance fire departments safety as well as capabilities. The United States Congress created the National Fallen Firefighters Foundation (NFFF) to lead a nationwide effort to remember America's fallen firefighters. Since 1992, the nonprofit foundation has developed and expanded programs to honor fallen fire heroes and assist their families and coworkers. With the support of fire and 1(fe safety organizations and funding from Fireman's Fund and the Department of Homeland Security, the NFFF launched a major initiative to reduce firefighter deaths. Its goal is to reduce line -of -duty firefighter deaths by 25 percent in five years. The Newport Beach Fire Department has been awarded $16,360.00 to replace an outdated computerized test bench used to maintain the self contained breathing apparatus equipment (SCBA's). The Scott test bench we are currently using is a very Ac• t Fireman's Fund Grant July 10, 2007 Page 2 old outdated system and the parts are no longer being made. Additionally, we have been awarded $221, 904 by the Assistance to Firefighters Grant (AFG), to purchase 60 new SCBA air -packs that will not be compatible with the current test bench. Today most fire departments are now using what is called a Biosystems PosiChek3 Computerized Bench Test Unit to perform flow tests for annual testing and service testing of air - packs, made by Scott. The Biosystems PosiChek3 is the only breathing machine that meets the stringent requirements specified by NFPA 1852. Firefighters can only work at peak performance when their equipment works the way it was designed to work. NFPA 1852 mandates that all compliant SCBA must be tested on a calibrated breathing machine before being put into service and at least once per year thereafter. To be consistent with other departments, this is the system we will be purchasing with the awarded grant funds. Prepared by: Submitted by: atie Freeman Emergency Services Coordinator Attachments: Budget Amendment <%' , -1 - Stev ewis Fire Chief Cr of Newport Beat* NO. BA- OBBA -001 BUDGET AMENDMENT 2007 -08 AMOUNT: $1s,3so.oa EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance To increase revenue and expenditure appropriations to accept Fireman's Fund Grant. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Description Debit Amount Credit Signed: Signed: Signed: ial . I A a� dministrativ er ministrative Approva : City Manager City Council Approval: City Clerk Director Date � 0 D e Date Fund /Division Account Description 2320 4914 Fire Ops - Fireman Fund Heritage Grant $16,360.00 EXPENDITURE APPROPRIATIONS (3603) Description Division Number 2320 Fire - Ops Account Number 82007 Grant Expenses $16,360.00 Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Automatic System Entry. Signed: Signed: Signed: ial . I A a� dministrativ er ministrative Approva : City Manager City Council Approval: City Clerk Director Date � 0 D e Date 0 0 Firemant Fund Insurance Company Grant Compliance Agreement This agreement is made and entered Into by and between Fireman's Fund Insurance Company . 9 1 Whereas, it is intended that the Department will utilize a grant award or donation received from Fireman's Fund® for the specific purpose outlined in the Department's grant application and /or approved by Fireman's Fund. Fireman's Fund reserves the right to communicate with and visit the Department on an ongoing basis to ensure that the funding is utilized for the express purpose intended. The Department is required to apply a grant or donation from Fireman's Fund within 90 days of receipt of funds or obtain an extension from Fireman's Fund. Additionally, the Department must supply Fireman's Fund with a copy of the paid invoice within 30 days of purchases utilizing funding from a Fireman's Fund Heritages"' grant or donation. Invoice copies should be sent to Fireman's Fund attn: MANDY WILBURN, 3301 Rider Trail South, 3r° Floor, Earth City, MO 63045. (Fax # 866-631 -9054) The Department must notify Fireman's Fund within 60 days of receipt of funds if it decides to purchase a different quantity of items than what was awarded by Fireman's Fund, or if it chooses to apply funds differently than originally intended or approved by Fireman's Fund. Unused funds must be returned to Fireman's Fund. If the Department plans to use funds for any purpose other than originally outlined and approved by Fireman's Fund, the Department must first obtain approval from Fireman's Fund. In the event that the grant funding is not utilized for the purpose(s) approved by Fireman's Fund and/or outlined in the original grant application and Fireman's Fund is not notified of any changes to the original request, Fireman's Fund reserves the right to revoke the grant funding or donation, request the return of the full grant/donation amount, and eliminate the Department from consideration for future funding through the Fireman's Fund Heritage program. It is the intention of Fireman's Fund to promote the grant and Fireman's Fund will work with the Department on promotional efforts to ensure that they are mutually beneficial. If the Department is awarded a grant or donation, Fireman's Fund expects the Department to participate in a check presentation ceremony that is scheduled mutually, but held within three months after the check is received and /or when the equipment arrives. Fireman's Fund reserves the right to film and/or photograph the award presentation and publicize the request and award in all internal and external marketing and communications activities related to the Fireman's Fund Heritage program. Fireman's Fund will provide stickers to the Department which indicate that the equipment was purchased with a grant from Fireman's Fund and the stickers are to be placed on the equipment purchased with funds granted by Fireman's Fund, as well as an electronic logo for printed materials. For large donations such as fire safety houses, Fireman's Fund has the right to assist the Department with design and signage on the equipment and may provide additional funding for this purpose. Fireman's Fund invites your department to contact us to discuss any additional marketing or public relations assistance we can provide on your behalf. Finally, as a way to demonstrate the overall impact of this grant program, Fireman's Fund asks that the Department provide documentation demonstrating the effect the funding has had on operations. This can be documented via E -mail, letter, photos, video, or however the department sees fit. We request that this impact be documented and shared with Fireman's Fund within six months of the receipt of the grant or donation or as special calls occur and the grant funds helped make a difference. Page 1 of 2 0 0 By signing this agreement, Department agrees to carry out the aforementioned activities as planned. Agreed to and Accepted Department: By: Date: Print Name and Title: Dept. Tax/Fed ID #: Make Grant Checks Payable to: Send Check to: (No PO Boxes) ,95= (goo a�� If check is being mailed directly to a vendor: Vendor Name: Contact Name: Tax ID Number: Street Address (NO PO Boxes) for check to be sent: PLEASE PRINT LEGIBLY Page 2 of 2 9a[�t�3 �1 F • CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 11 June 26. 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Fire Department Steve Lewis, Fire Chief, 644 -3101, slewis city.newport- beach.ca.us SUBJECT: Purchase SCBA (Self Contained Breathing Apparatus) Equipment RECOMMENDATION: Approve a sole source contract with AIIStar Fire Equipment Inc. with an amount not to exceed $45,000 for the SCBA (Self Contained Breathing Apparatus) equipment. DISCUSSION: • Background: In FY 2006, the Department of Homeland Security (DHS) Office of Grants and Training announced the availability of grants for fire agencies to enhance their abilities with respect to fire and fire- related hazards. In analyzing the Fire Department's needs for operational equipment, the Department proposed replacing its antiquated SCBA system. The Department identified a requirement for 70 units. This allowed for full shift complement, plus units to support strike teams and maintenance spares. The Department was awarded the DHS grant with City matching funds for $277,380 to purchase only 60 SCBA's. AIIStar Fire Equipment Inc. was able to discount the price of their original proposal. On April 24, 2007, Council approved a sole source purchase of 60 new SCBA's air packs with CBRNE regulator, new air bottle, and pack alert, from AIIStar Fire Equipment Inc. with an amount not to exceed $238,843. The Department still has a requirement for the additional ten SCBA units. AIIStar Fire Equipment Inc. has provided a discounted proposal of $38,518 for the purchase. The Department has the funds in this year's budget to complete that purchase. We recommend Council approved a sole source contract with AIIStar Fire Equipment Inc. • with an amount not to exceed $45,000. Prepared by: Fire • *Agenda Item No. June 26, 2007 Page 2 Y Services Manager Submitted by: Steve ewis Fire Chief • • •