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Home My WebLink About01-21-2025-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Tuesday, January 21, 2025 - 5:00 PM Board of Library Trustees Members: Chase Rief, Chair Antonella Castro, Vice Chair Dorothy Larson, Secretary Lauren Kramer, Trustee Meghan Murray, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Monday, January 20, at 5:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. January 21, 2025 Page 2 Board of Library Trustees Meeting V.CONSENT CALENDAR PAll matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the Nov 18, 2024, Board of Library Trustees Meeting (pp. 5-12)1. DRAFT OF MINUTES Patron Comments (pp. 13-17)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Expenditure Status Report (pp. 18-20)3. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. EXPENDITURES Board of Library Trustees Monitoring List (p. 21)4. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST VI.CURRENT BUSINESS A.Items for Review Internet Use Policy (NBPL 5)(pp. 22-28)5. Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy NBPL 5, Internet Use Policy. STAFF REPORT ATTACHMENTS A-C January 21, 2025 Page 3 Board of Library Trustees Meeting Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) (pp. 29-32) 6. Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy NBPL 11, Rules for Acceptable Use of Wireless Internet Connections. STAFF REPORT ATTACHMENTS A-C Circulation Policy (NBPL 12)(pp. 33-53)7. Staff recommends that the Board of Library Trustees review minor changes to Library Policy NBPL 12, Circulation Policy. STAFF REPORT ATTACHMENTS A-C NBPL eBranch, Database, and Downloadable Services Update (pp. 54-55)8. Staff will provide an update and review of the Library eBranch, database, and downloadable services. STAFF REPORT Library Activities (pp. 56-74)9. Monthly update of library events, services, and statistics. STAFF REPORT B.Monthly Reports Library Foundation Liaison Report (pp. 75-76)10. Trustee update of the most recently attended Library Foundation Board meeting. FOUNDATION REPORT Friends of the Library Liaison Report11. Trustee update of the most recently attended Friends of the Library Board meeting. Pals4pal Liaison Report12. Trustee update of the most recently attended Pals4pal meeting. January 21, 2025 Page 4 Board of Library Trustees Meeting VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited, and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION IX.ADJOURNMENT CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA Meeting Minutes Monday, November 18, 2024 – 5:00 PM I. CALL TO ORDER Vice Chair Antonella Castro called to order the Board of Library Trustees meeting for November 18, 2024. II. ROLL CALL Trustees Present: Vice Chair Antonella Castro, Secretary Dorothy Larson, Trustee Lauren Kramer, Trustee Meghan Murray Trustees Absent: Chair Chase Rief (excused) Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Andrew Kachaturian, Adult Services Coordinator Francine Jacome, Administrative Support Specialist Staff Absent: Annika Helmuth, Branch and Youth Services Coordinator III. PLEDGE OF ALLEGIANCE Vice Chair Castro introduced Alex Denisova of the Mayor’s Youth Council, who led the Pledge of Allegiance. IV. NOTICE TO THE PUBLIC - Waived V. PATRON APPEALS OF DIRECTOR’S DECISIONS Appeal Hearing of “Grandad’s Pride” by Harry Woodgate. The Board of Library Trustees will conduct an appeal hearing for the Director’s Decision of “Grandad’s Pride” by Harry Woodgate. Appellant Haley Jenkins presented her reason for appealing the Director’s decision to keep “Grandad’s Pride” in the children’s collection based on the changes made to the rules in Library Policy NBPL 2, Collection Development Policy, in June regarding suitability of illustrations and information contained in the material. The book contains illustration of two men wearing sexual attire while embracing and kissing, and has an intended reading audience of 3 to 6 year olds. Ms. Jenkins requested the book be moved to a different area within the Library and that staff review the changes made within the Policy for age appropriateness. Library Services Director Hartson provided background information on the original Director’s decision to keep the book “Grandad’s Pride” in the children’s picture book collection. Resources 5 Board of Library Trustees Meeting November 18, 2024 Page 2 used in making that decision were provided, along with information on the awards the author and book have received. It is a 2024 Rainbow List Top Ten Titles for younger readers. The illustrations in the book are not sexually graphic or violent in nature. Professional reviews profile the book as suitable for children ages three to eight, or in first through fourth grades. Vice Chair Castro opened Public Comments. Paul Watkins provided commentary about his decision not to back the Director’s original decision and felt the book should be relocated out of the Children’s collection. Sydni Webb commented regarding the current Policy for the Children’s Collection and questioned how the book was perceived appropriate for three year olds. Linda Barker provided comment about her history as an educator and felt the Director’s decision should not have been to keep the book in the Children’s collection. The book contains very complex situations that young children would not yet understand; situations that deserve thoughtful discussion amongst family members. The book should be moved to the adult section so parents can choose when to introduce the material to their families. Patty provided comment regarding her background as an educator and suggested the book is inappropriate for young children and should be moved to the adult section of the Library. Jim Mosher provided comment regarding Mariners Branch versus Central Library and children utilizing the Library without parental supervision and suggested the Board be mindful of the diversity of material while also staying within the guidelines of the Policy for the Children’s Collection. Mr. Mosher noted that in a past appeal, the appellant had requested to move a book to the adult collection and the book was removed from the Library completely, indicating an evenhanded approach by the Director. Vice Chair Castro closed Public Comment and brought the discussion back to the Board. Trustee Lauren Kramer commented that she felt the illustrations were sexual in content and not appropriate for young children; it’s a kids picture book and they totally missed the mark on the book’s age appropriateness and believed the book should be removed from the children’s collection. Trustee Meghan Murray commented that the goal is to find a solution. There is reference in the book to AIDS, bondage, transexual children, nazi era criminal codes and others that are beyond the comprehension of most first graders, and she believed the book should be removed from the children’s collection and suggested creating a “Sensitive Subject” area. Secretary Dorothy Larson provided comment in favor of the Director’s Decision and noted it is in a section that requires parents to accompany their children; she had a difficult time reconciling 6 Board of Library Trustees Meeting November 18, 2024 Page 3 the description of the book with what she read. If the book is viewed through the eyes of children, it has warm pictures and is heartfelt story about a grandfather who has a very loving relationship with his partner. She believed it was fine where it currently sits. Vice Chair Castro inquired how long the book had been in the collection. Library Services Director Hartson answered it was added to the collection in fall of 2023. There had been one request for evaluation during that time period. Vice Chair Castro stated she read the book and found it in the children’s collection at Barnes and Noble. She liked the story and had to look at the illustrations a few times to review it’s compliance with the Policy. Visual literacy was recently added to the Policy, and she expressed an interest in voting with the majority. Motion made by Trustee Lauren Kramer, seconded by Trustee Meghan Murray, and carried 3-1-0-1 to relocate the book to the Adult Nonfiction section in an area that is categorized for this type of topic. AYES: Castro, Kramer, Murray NOES: Larson ABSTENTIONS: ABSENCES: Rief VI. CONSENT CALENDAR Administrative Support Specialist Francine Jacome read the Consent Calendar Notice to the public. Vice Chair Castro inquired whether any Trustees had requests to pull an item from the Consent Calendar. 2. Minutes of October 21, 2024 Board of Library Trustees Meeting Trustee Kramer noted on handwritten page 18, top of page, please change harsh comment to “hostile comment”. Vice Chair Castro submitted the written edits that Mr. Mosher sent in. On handwritten page 19, please change student news to Stu News Newport; handwritten page 20, please change Motion made by Vice Chair Kramer to Trustee Kramer on item 9. 3. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from patrons. 4. Expenditure Status Report Monthly expenditure status of the library’s operating expenses, services, salaries, and benefits by department. 7 Board of Library Trustees Meeting November 18, 2024 Page 4 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Vice Chair Castro opened the item to public comments, there were none. Vice Chair Castro received and filed the report. Motion made by Trustee Lauren Kramer, seconded by Vice Chair Castro, and carried 4- 0-0-1 to approve the Consent Calendar Items 2-5 with the above mentioned edits to the October draft minutes. AYES: Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: ABSENCES: Rief VI. CURRENT BUSINESS A. Items for Review 6. Library Use Policy (NBPL 1) Staff recommend the Board of Library Trustees review and approve changes to Library Policy NBPL 1, Library Use Policy. Library Services Director Hartson reported on the edits made to the Library Policy NBPL 1, Library Use Policy, which ensure public access to the collections, programs and resources of the Library and sets the expectations for public behavior to preserve and promote access in a safe and welcoming environment. Simple modifications have been made to reflect updates to terminology and broaden the scope of patron’s behavior when using the Library based on recent Newport Beach Municipal Code changes. Library Services Director Hartson covered the modifications for the Board, which included: adding the term “vaping” to the no smoking policy, small changes to both broaden and lessen the scope of occupying space on furniture in the correct manner, limiting eating and drinking around electronic equipment and in the media and sound labs, adding clarity to the clothing standards of tops and bottoms, addressing safety concerns of the use of wheeled equipment in the Library, utilizing Mr. Mosher’s comments to revise the use of devices with or without headphones, revisions to the list of prohibited soliciting, addressing the size of wheeled conveyances used while utilizing the Library (i.e. guitar case, amplifiers), addressing recent municipal code changes regarding unattended personal belongings, misusing of electrical outlets, and broadening the scope of lack of personal hygiene. Vice Chair Castro commented regarding the use of the term “limited restrictions”. Trustee Larson suggested adding “public areas” as suggested by Dr. Mosher. Secretary Kramer suggested making the change “all members of the public” can utilize the libraries providing they abide by library policies. Vice Chair Castro asked if anyone had suggestions regarding prohibiting soliciting. 8 Board of Library Trustees Meeting November 18, 2024 Page 5 Secretary Kramer commented that it could mean the front of the Library, and suggested re-wording it to “soliciting is prohibited unless authorized by the Library Services Director”. Some of the Board members expressed concern of Friends of the Library being considered solicitors. Library Services Director Hartson responded that staff consider Friends as an organization not a patron. Vice Chair Castro opened the item for public comments. Jim Mosher, Newport Beach resident, commented that Item 22 is redundant and in Item 10 soliciting is a very broad term that could generate controversy. It would be helpful to say that they were trying to limit soliciting or raising funds by patrons, adding unless authorized by city staff would be appropriate. Jerry Kappel, CEO of the Library Foundation, commented that he was concerned about the solicitation policy as the Foundation has brochures and fliers throughout the libraries for Witte Hall. Caution should be used in how it’s worded. He anticipated that it would be clear that the institutions and foundations of the Library are not banned from providing the support they continue to provide. He recommended they rework it a bit before they finalize it with approval. Vice Chair Castro closed public comments. Library Services Director Hartson stated the original iteration of Item 10 covered the organizations such as the Foundation and Friends of the Library. Motion made by Trustee Lauren Kramer, seconded by Vice Chair Castro, and carried 4-0-0-1 to approve staff recommendations on Item 14, the addition of Mr. Mosher’s suggestions for the changes of Items 8, 16, 17, and restoring the original language on item 10, in the Policy, as discussed. AYES: Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: ABSENCES: Rief 7. Media Lab Use Policy (NBPL 6) Staff recommend that the Board of Library Trustees review Library Policy NBPL 6, Media Lab Use and approve minor changes to the policy. Library Services Manager Rebecca Lightfoot reported that there were no changes other than adding it was reviewed in keeping with the two year review of all policies. Vice Chair Castro opened the item to public comments, there were none. Vice Chair Castro received and filed the report. Motion made by Vice Chair Castro, seconded by Secretary Dorothy Larson, and carried 4-0-0-1 to approve staff recommendation for NBPL 6. 9 Board of Library Trustees Meeting November 18, 2024 Page 6 AYES: Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: ABSENCES: Rief 8. Sound lab Use Policy (NBPL 7) Staff recommend that the Board of Library Trustees review Library Policy NBPL 7, Sound Lab Use and approve minor changes to the policy. Library Services Manager Lightfoot stated the same applied for this policy, the only change was to note it was reviewed according to the two year policy review. Vice Chair Castro opened the item for public comments. Jim Mosher, Newport Beach resident, commented that his impression was this was used by a single person or a collaboration of people and when they are in the sound lab, they are making sound, it doesn’t make sense to require electronic devices to be muted. Library Services Manager Lightfoot responded that the Policy is meant to include the hallway, while cell phone use is allowed in the sound lab, it is discouraged in the hallway. Vice Chair Castro closed public comments. Motion made by Trustee Lauren Kramer, seconded by Trustee Murray, and carried 4-0- 0-1 to approve staff recommendation for NBPL 7. AYES: Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: ABSENCES: Rief 9. Review Holidays and Meeting Schedule Staff requests that the Board of Library Trustees review the Library’s holiday and meeting schedule for 2025 and approve as presented. Library Services Director Hartson reviewed the Library Board of Trustees meeting schedule for calendar year 2025. Vice Chair Castro opened the item to public comments, there were none. Vice Chair Castro received and filed the report. Motion made by Trustee Lauren Kramer, seconded by Secretary Dorothy Larson, and carried 4-0-0-1 to approve staff recommendation. AYES: Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: 10 Board of Library Trustees Meeting November 18, 2024 Page 7 ABSENCES: Rief 10. Library Activities Monthly update of library events, services, and statistics. Library Services Director Melissa Hartson reported on staff updates; Andrew Kachaturian has been reassigned to the Adult Services Coordinator position. They will look to fill his prior role. Christina Smith was promoted to the Literacy Coordinator position. The Project Adult Literacy Holiday Potluck will be held Saturday, December 7, at 10 a.m. in the Friends Room at Central Library. The Corona del Mar Branch will be open Sunday, December 8, from 11 a.m. – 4 p.m. for the Holiday Open House. Secretary Larson asked if that coincided with the Corona del Mar Christmas Walk. Library Services Director Hartson responded that it does. Vice Chair Castro opened the item to public comments, there were none. Vice Chair Castro received and filed the report. B. Monthly Reports 11. Library Foundation Liaison Reports Trustee update on the most recently attended Library Foundation Board meeting. Jerry Kappel, Foundation CEO, provided an in-depth report that was included in the packet. Secretary Larson inquired if the date for the January Foundation Board meeting was correct. Mr. Kappel responded that the meeting is on Monday, January 13, the date was a typo and should be corrected on handwritten page 61. The report included Witte and Library Live, and both have had more ticket sales for this time of year than ever before. Vice Chair Castro opened the item to public comments, there were none. Vice Chair Castro received and filed the report. 12. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Trustee Murray reported there is nothing new to report. 13. Pals4pal Liaison Report Trustee update of the Pals4pal Board meeting. Vice Chair Castro stated Pals4pal is dissolving so there is no report. 11 Board of Library Trustees Meeting November 18, 2024 Page 8 XI. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Three Minutes per speaker Jim Mosher, Newport Beach Resident, commented that on Handwritten page 26, the January meeting anticipated a day late could be rescheduled to January 24 as the circulation policy reviewed in January 2023 is on track to be reviewed again at the January 2025 meeting, as the state law goes into effect on January first. Under the new policy they will be receiving Director determination reports as an Agenda Item in the consent calendar to be received and filed, which could inhibit the appeal process as members of the public don’t call consent items up for review, only Board Trustees. That is currently absent in the Collection Development Policy which is not due to be reviewed until 2026. The Board may want to review it sooner. Trustee Kramer responded there had been case law that states you can’t be a judge in your own appeal, which is why they don’t call the appeals up for review. Library Services Director Hartson explained that the appeal policy was reviewed by the City Attorney’s office. Mr. Mosher explained that a Call For Review is used by City Council and Planning Commission. XII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Castro asked to add an item regarding creating an ad hoc subcommittee to explore creating a special section in the Children’s Library for books on sensitive subjects. Library Services Director Hartson read the bylaws for creating subcommittees which indicated the Chair appoints all subcommittee members. XIII. ADJOURNMENT – 6:21 p.m. The next meeting will be December 16, 2024. 12 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS NOVEMBER 2024 Comment # Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 1 11/12/2024 Email Andy Kachaturian Adult Services Coordinator 11/13/2024 2 11/14/2024 Email Rebecca Lightfoot Library Services Manager 11/14/2024 3 11/14/2024 Email Rebecca Lightfoot Library Services Manager 11/14/2024 4 11/18/2024 Comment Card Rebecca Lightfoot Library Services Manager 11/18/2024 5 11/19/2024 Email Rebecca Lightfoot Library Services Manager 11/19/2024 6 11/20/2024 Email Rebecca Lightfoot Library Services Manager 11/20/2024 7 11/21/2024 Comment Card Annika Helmuth Branch & Youth Services Coordinator 11/21/2024 [I like] almost everything, [the] vast collection of resources and accommodating librarians. With respect, the two monitors downstairs, at least, are horrible, 20+ years old, not helpfully organized, and [have] a disappearing cursor which we must hunt to find every new search. Please try this by yourself. I may be wrong. Thank you for taking the time to fill out a comment card at the Central Library. We appreciate your feedback and are always looking for ways to improve our services and offerings. I’m so glad to hear that our librarians have been helpful. I reached out to City IT regarding the catalog computer issues you experienced. Hopefully they will be able to fix those issues quickly. Please don’t hesitate to reach out with any other comments or concerns. We are [interested] in using the library and surrounding grounds for a commercial photoshoot for our water bottles. Is this available by permit? Would you be able to share costs and availability? Thank you so much! Thank you for your interest in filming at the library. The City requires film permits for commercial activity. You can find out more information on the City’s website here ... If you have any questions, you can call the City at 949-644-3141. [I like the] people [at NBPL]. Requesting a children's step stool available under sink. Children's [restroom] was busy. Kids can't wait. Three of us with children all experienced the same dilemma. Thank you! Thank you for taking the time to share you feedback with us through a comment card at the Central Library. We value your input as it helps us improve our services and provide the best experience possible. We are actively working on adding step stools to the restrooms. Again, we are grateful for your suggestion and we hope that we can meet your needs on a future visit. Please don’t hesitate to reach out with any further questions or concerns. I have used the GoPro a few times and would like to figure out if I can reserve it for a specific time? My whole family is coming in town December 5 to 9, and I would like to check the GoPro out for that weekend if possible. Is there a way to do that? Can I get on the list now and then if it comes up earlier pass? Any guidance or help would be [greatly] appreciated. Thanks! You can place a hold on an item and then suspend it, which will pause your hold until you are ready to reactivate it. However, there is no guarantee that you would be able to have your hold filled in time. It depends on when the item is returned by the previous patron. I hope that helps. Please don’t hesitate to reach out if you have any other questions. Thank you. I would love to know if you're hiring right now? I was looking for opportunities on your page but couldn't find any. Thank you so very much for your time! Thank you for your interest in working for the library! All our job opportunities are listed on the City’s website. You can find them here ... I hope that helps. Please let me know if you have any other questions. Several single outlets along the wall (where one can see the new construction) have no power and it's inconvenient to plug in our computers especially if our cords are not long enough to reach the outlets with power. Would you kindly have these outlets turned on please? They were working fine last week. Thank you. Sorry for the inconvenience and thank you for letting us know. We had our Facilities Specialist check this morning, and it appears everything is functioning once again. If you continue to have any problems, please let someone at the Reference Desk know so that they can mark the specific outlet and we can investigate further. I hope you're doing well ... I’m an Outreach Manager at Redhead Digital Agency. I’m interested in exploring a collaboration with your website and would like to know if you accept sponsored posts with do-follow links. Could you please share the next steps and any relevant guidelines? Thank you for your time, and I look forward to hearing from you. Thank you for thinking of us, but we are not looking to add any content to our website. 13 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS NOVEMBER 2024 Comment # Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 8 11/21/2024 Email Rebecca Lightfoot Library Services Manager 11/21/2024 9 11/25/2024 & 11/26/2024 Email Rebecca Lightfoot Library Services Manager 11/25/2024 & 11/26/2024 10 11/26/2024 Email Rebecca Lightfoot Library Services Manager 11/26/2024 11 11/26/2024 Comment Card Rebecca Lightfoot Library Services Manager 11/26/2024 12 11/29/2024 Greeting Card Allison Sarnowski Administration Support Technician 12/02/2024 I noticed on the Flipster app that new magazines are not showing on the home page. I had to manually log out and log in again to be able to see new magazines. In the past the app used to prompt me to put in my library card and password but it is no longer doing that. Is anyone else having this issue? Thank you. I apologize for the inconvenience. Due to some technical issues on the backend, third party vendors such as Flipster are now accessing our information in a different way. Now that you’ve logged out and logged back in, it should work correctly, but please let me know if you continue to experience issues so I can notify the City’s IT department. Thank you. [Regarding inability to display scholarship promotional materials from Friends of Oasis]: Thank you for getting back to me. I am volunteering at the Oasis Senior Center tomorrow but will be available after 1 p.m. tomorrow or all day on Wednesday. Are you available to meet in person either day? I would welcome the opportunity to further discuss this at your convenience. Thank you for your consideration as we move together to help students and our seniors achieve mutual goals ... Thank you for your timely response. I appreciate your position on this matter. Going forward, it appears that my next step is to directly address the board of trustees. When and where do they meet and how can I arrange to speak with them directly in regard to this request? Thanks for your help, and have a Happy Thanksgiving ... Please keep the flyers and I will be in on Monday to retrieve them. Thanks. I appreciate your dedication and passion for this wonderful program, but the Board of Library Trustees has set the policy on displaying materials in the Library, and as such we are bound to follow them. Please note section B ... Since the materials are not from a government agency and are not from a Library support group, I am sorry they do not meet the guidelines in place. Thank you again for thinking of us, and best of luck to you ... You are welcome to come to one of their meetings, they are open to the public and held at the City Council Chambers on the third Monday of every month at 5 p.m. They have an agenda item for public comments on non- agenda items. If there are any changes to their schedule, it will be posted on our calendar here ... Please let me know if you have any other questions. Thank you. [NBPL is a] great source. The outdoor seats are inappropriate for posture and study. [They are] better for a pool. [Also] need better seats for handicapped and seniors. Thank you for taking the time to fill out a comment card at the Central Library. I’m sorry that you are dissatisfied with the new patio furniture. I’ve copied Justin Schmillen on this email, he is the Deputy Director of Recreation and Senior Services, who purchased the chairs for the City. Please let me know if there is anything else I can help you with ... [From Justin Schmillen:] Thanks for sharing your feedback on the new patio furniture. The new material was selected to withstand the outdoor elements because it remains in place throughout the year 24 hours a day. Our selection was also guided by our positive feedback and experience with this type of furniture at Marina Park and the OASIS Senior Center; it [has] served our patrons for a variety of uses for 9 plus years. Happy Holidays! I recently upgraded to iOS 18.1.1 and the library App seems to be slow and/or having problems. I have removed and reinstalled but it still does not seem to work correctly. It may not be related to the iOS because I don’t use the App more than a few times a month. I do apologize for any inconvenience with the app. All my colleagues with iPhones who have updated to iOS 18.1.1 report that the app is working normally. I can escalate it to City IT staff and see if they can get to the bottom of it. Can you be a little more specific about what exactly is going wrong? Is it just slow, or are there other issues? Thank you. This is a small token of our thanks for your professionalism and kindness in assisting us in securing the Sword Conference Room for our Monday evening meetings. Happy Thanksgiving! Thank you so much for your kind note and the box of chocolates. We really appreciate your thoughtfulness. It’s great to know the Sword Room works so well for your regular group meetings. We are happy to accommodate you as often as we can. As we approach the end of another year, we wish you a very happy holiday season and all the best in 2025. Thanks again!14 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS NOVEMBER 2024 Comment # Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 13 11/30/2024 Email Rebecca Lightfoot Library Services Manager 12/02/2024 Do you have a player/adapter for Mini DV tape conversion to digital files?? I’m so sorry, we do not. It looks like the Orange County Public Library does at their Memory Lab in Tustin … I hope this information helps. Please let me know if there is anything else I can assist you with. Thank you. 15 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS DECEMBER 2024 Comment #Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 1 12/06/2024 Email Andy Kachaturian Adult Services Coordinator 12/09/2024 2 12/07/2024 Email Andy Kachaturian Adult Services Coordinator 12/09/2024 3 12/10/2024 Email Andy Kachaturian Adult Services Coordinator 12/10/2024 4 12/10/2024 Email Annika Helmuth Branch & Youth Services Coordinator 12/11/2024 5 12/12/2024 Email Rebecca Lightfoot Library Services Manager 12/12/2024 I'm living outside of the residence but would love sign up for a library card, happy to pay fees to gain access. Can you [please] advise what's the next step I can do? Thanks. That’s great to hear and we would love to have you join our library. Library card registrations must take place in person. If you can stop by any of our locations, please be sure to bring in a valid photo ID such as a driver’s license. If your photo ID does not have your current address, please also be sure to bring along something that does—a piece of mail or a postcard would suffice. Library cards are free to anyone in California and $10 a year for anyone outside of California, but unfortunately again, the registration must be in person. We do offer a temporary library card that has limited access to some of our databases in case that might help you in the meantime. The databases that can use temporary cards are marked with an asterisk. I hope this information is helpful and we hope to see you soon. I am the Marketing assistant at The Old Spaghetti Factory in Newport Beach. We are always looking for ways we can connect and partner with our community and I am thrilled to be able to offer Free Kids Meal Coupons to attendees of the Valentine's Day Crafts Event on February 13th! If this is something that may be of interest please don't hesitate to reach out via email for more information! Thank you! Thank you for thinking of us. We are not currently looking to partner with any organizations for the Valentine’s Day Crafts at Mariners as marketing materials for this program are already in progress. We appreciate your email. I lost a Logitech computer mouse with a lemon pattern, and I believe I may have left it at the library on Thursday (12/6) on the 2nd floor on the study area. Please let me know if you have a computer mouse that fits the description in your lost [and] found. Thank you for your time. I am sorry. I have checked our lost and found but do not see a mouse matching that description. Please do feel free to check with us again on your next visit and if I do see anything come through similar to this, I will be sure to get back in touch. "The Grey Wolf" by Louise Penny--Currently, there are 72 holds for the book, one owned by the library and one on order. I purchased the book a number of weeks ago because I would have been #47 in the hold queue. I have read it and it is in mint condition. By donating this book (not for the Friends bookstore) my intention is to decrease the wait time for all those whose holds are pending. I plan to visit the Central library on Saturday. [Please] advise. [Thanks]. Thank you for thinking of us. We would be happy to accept and add another copy to the collection. While we do own 5 copies with 8 more on order, we can certainly help bring down the list with another copy. You can leave it at Central for me. Just give it to the Customer Service desk up front and they will make sure I receive it. Thank you. I have not used my library card in at least five years, and the card I possess was issued more than twenty years ago. Is my old card still good to use at the library, or do I need to update it with a new one before checking out material? Many thanks! Andy spoke with this patron over the phone. He said the patron still has his card, so all is well. 16 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS DECEMBER 2024 Comment #Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 6 12/12/2024 Email Rebecca Lightfoot Library Services Manager 12/13/2024 7 12/15/2024 Email Annika Helmuth Branch & Youth Services Coordinator 12/16/2024 8 12/30/2024 Email Rebecca Lightfoot Library Services Manager 12/30/2024 I was finishing up a downloaded audiobook and I’m no longer able to access it. It’s due tomorrow but I wanted to finish it. Is the system down?I’m sorry to hear you’re experiencing an issue with your audiobook. Can you tell me the title so I can investigate it further with OverDrive’s technical support? Thank you. I am a sophomore at Newport Harbor High School and I am interested in volunteering at this library. I was wondering if you have open spots available? Thank you for your interest in volunteering at the Newport Beach Public Library! We value the contributions of local students and offer a variety of volunteer positions for teens to learn valuable work-life skills and give back to their community. To apply, please compete the online application. A link to the online application is available on our website ... Applications are accepted on a first-come, first-served basis. If you have further questions about available teen volunteering, I welcome you to email teenservices@newportbeachca.gov. Please let me know if there are any chess meetup[s] at the Newport Beach Library at 1000 Avocado. Thanks.Unfortunately, there are no chess meetups here at the Central Library, at least nothing that is library sponsored. I looked for chess meetups online at meetup.org, and I found a few in Orange County ... The Orange County Public Library system hosted chess club this year. While there aren’t any more on their current calendar, you might contact them to see if they are planning on carrying it over to 2025 ... I hope that helps! Please let me know if you have any other questions. Thank you. 17 LI B R A R Y E X P E N D I T U R E S FY 2 0 2 4 - 2 5 (D e c e m b e r 3 , 2 0 2 4 ) AC C O U N T D E S C R I P T I O N OR I G I N A L AP P R O P RE V I S E D BU D G E T MO N T H L Y EX P E N D E D YT D 2 0 2 4 - 2 5 EX P E N D E D AV A I L A B L E BU D G E T YT D 2 - 2 4 - 2 5 % E X P E N D E D YT D 2 0 2 3 - 2 4 EX P E N D E D I SA L A R Y & B E N E F I T S SA L A R Y F U L L - T I M E R E G U L A R 3, 3 4 6 , 0 2 0 3, 3 4 6 , 0 2 0 48 7 , 8 9 2 1, 1 9 4 , 3 4 8 2, 1 5 1 , 6 7 2 35 . 7 % 1, 1 4 8 , 8 6 0 SA L A R Y P A R T - T I M E 1, 4 1 9 , 7 8 0 1, 4 5 9 , 6 4 0 28 0 , 6 3 5 35 8 , 1 7 5 1, 1 0 1 , 4 6 4 24 . 5 % 34 4 , 0 2 0 BE N E F I T S 2, 3 0 5 , 4 9 6 2, 4 5 9 , 9 2 4 20 5 , 0 1 4 90 2 , 1 8 1 1, 5 5 7 , 7 4 2 36 . 7 % 89 4 , 6 6 7 SA L A R Y & B E N E F I T S T O T A L 7, 0 7 1 , 2 9 7 7, 2 6 5 , 5 8 4 97 3 , 5 4 2 2, 4 5 4 , 7 0 4 4, 8 1 0 , 8 7 9 33 . 8 % 2, 3 8 7 , 5 4 7 II MA I N T & O P E R A T I O N PR O F E S S I O N A L S E R V I C E * 21 5 , 4 5 3 21 5 , 4 5 3 35 , 9 1 7 71 , 9 4 0 14 3 , 5 1 3 33 . 4 % 56 , 7 0 8 UT I L I T I E S 38 3 , 0 0 9 38 3 , 0 0 9 39 , 5 4 0 16 3 , 6 7 1 21 9 , 3 3 9 42 . 7 % 16 3 , 3 2 7 PR O G R A M M I N G 2, 0 0 0 2, 5 0 0 41 1, 1 3 4 1, 3 6 6 45 . 4 % 2, 5 4 8 SU P P L I E S * * 82 , 8 0 0 82 , 8 0 0 10 , 9 6 4 37 , 8 3 0 44 , 9 7 0 45 . 7 % 31 , 1 0 3 LI B R A R Y M A T E R I A L S 66 9 , 7 4 0 69 0 , 4 2 4 55 , 5 6 9 43 9 , 1 5 0 25 1 , 2 7 4 63 . 6 % 45 9 , 9 8 9 FA C I L I T I E S M A I N T E N A N C E 24 8 , 4 5 0 27 1 , 4 5 5 39 , 0 3 4 99 , 6 9 3 17 1 , 7 6 2 36 . 7 % 99 , 0 3 5 TR A I N I N G A N D T R A V E L 10 , 6 8 1 10 , 6 8 1 12 5 81 6 9, 8 6 5 7. 6 % 1, 0 9 4 GE N E R A L O P E R A T I N G E X P E N S E S * * * 24 , 2 0 2 28 , 2 0 2 2, 3 6 9 14 , 9 0 3 13 , 2 9 9 52 . 8 % 8, 5 2 6 PE R I P H E R A L S & S O F T W A R E 5, 0 0 0 5, 0 0 0 15 1 15 1 4, 8 4 9 3. 0 % 28 IN T E R N A L S E R V I C E F U N D S 1, 8 4 9 , 1 7 3 1, 7 0 4 , 8 2 5 15 9 , 2 2 8 75 7 , 2 6 3 94 7 , 5 6 2 44 . 4 % 70 5 , 5 8 2 OF F I C E E Q U I P M E N T 2, 0 0 0 2, 0 0 0 64 64 1, 9 3 6 3. 2 % 37 9 MA I N T & O P E R A T I O N T O T A L 3, 4 9 2 , 5 0 8 3, 3 9 6 , 3 4 9 34 3 , 0 0 3 1, 5 8 6 , 6 1 3 1, 8 0 9 , 7 3 5 46 . 7 % 1, 5 2 8 , 3 1 8 LI B R A R Y B U D G E T T O T A L 10 , 5 6 3 , 8 0 4 10 , 6 6 1 , 9 3 2 1, 3 1 6 , 5 4 4 4, 0 4 1 , 3 1 8 6, 6 2 0 , 6 1 5 37 . 9 % 3, 9 1 5 , 8 6 5 *P R O F E S S I O N A L S E R V I C E S - I N C L U D E O U T S I D E P R I N T I N G , J A N I T O R I A L , W I N D O W S E R V I C E ** I N C L U D E S O F F I C E , P R O C E S S I N G A N D J A N I T O R I A L S U P P L I E S ** * I N C L U D E S , A D V E R T I S I N G , D U E S , E V E N T I N S U R A N C E 18 LI B R A R Y E X P E N D I T U R E S FY 2 0 2 4 - 2 5 (J a n u a r y 2 , 2 0 2 5 ) AC C O U N T D E S C R I P T I O N OR I G I N A L AP P R O P RE V I S E D BU D G E T MO N T H L Y EX P E N D E D YT D 2 0 2 4 - 2 5 EX P E N D E D AV A I L A B L E BU D G E T YT D 2 - 2 4 - 2 5 % E X P E N D E D YT D 2 0 2 3 - 2 4 EX P E N D E D I SA L A R Y & B E N E F I T S SA L A R Y F U L L - T I M E R E G U L A R 3, 3 4 6 , 0 2 0 3, 3 4 6 , 0 2 0 48 7 , 8 9 2 1, 5 3 6 , 5 3 8 1, 8 0 9 , 4 8 3 45 . 9 % 1, 3 8 1 , 5 1 6 SA L A R Y P A R T - T I M E 1, 4 1 9 , 7 8 0 1, 4 5 9 , 6 4 0 68 , 6 1 4 46 8 , 5 6 0 99 1 , 0 8 0 32 . 1 % 40 9 , 1 5 5 BE N E F I T S 2, 3 0 5 , 4 9 6 2, 4 5 9 , 9 2 4 20 5 , 0 1 4 1, 1 2 1 , 8 9 1 1, 3 3 8 , 0 3 3 45 . 6 % 1, 0 6 7 , 9 7 3 SA L A R Y & B E N E F I T S T O T A L 7, 0 7 1 , 2 9 7 7, 2 6 5 , 5 8 4 76 1 , 5 2 1 3, 1 2 6 , 9 8 8 4, 1 3 8 , 5 9 6 43 . 0 % 2, 8 5 8 , 6 4 4 II MA I N T & O P E R A T I O N PR O F E S S I O N A L S E R V I C E * 21 5 , 4 5 3 21 5 , 4 5 3 35 , 9 1 7 91 , 1 3 4 12 4 , 3 1 9 42 . 3 % 75 , 7 6 0 UT I L I T I E S 38 3 , 0 0 9 38 3 , 0 0 9 39 , 5 4 0 16 7 , 9 2 6 21 5 , 0 8 4 43 . 8 % 18 7 , 8 2 3 PR O G R A M M I N G 2, 0 0 0 2, 5 0 0 41 1, 1 9 9 1, 3 0 1 48 . 0 % 2, 5 2 0 SU P P L I E S * * 82 , 8 0 0 82 , 8 0 0 10 , 9 6 4 46 , 4 0 6 36 , 3 9 4 56 . 0 % 35 , 1 2 1 LI B R A R Y M A T E R I A L S 66 9 , 7 4 0 69 0 , 4 2 4 55 , 5 6 9 49 0 , 0 9 5 20 0 , 3 2 9 71 . 0 % 48 5 , 7 1 8 FA C I L I T I E S M A I N T E N A N C E 24 8 , 4 5 0 27 1 , 4 5 5 39 , 0 3 4 11 3 , 7 6 1 15 7 , 6 9 4 41 . 9 % 11 1 , 4 6 3 TR A I N I N G A N D T R A V E L 10 , 6 8 1 10 , 6 8 1 12 5 96 6 9, 7 1 5 9. 0 % 2, 2 6 4 GE N E R A L O P E R A T I N G E X P E N S E S * * * 24 , 2 0 2 28 , 2 0 2 2, 3 6 9 17 , 8 9 1 10 , 3 1 1 63 . 4 % 9, 8 5 4 PE R I P H E R A L S & S O F T W A R E 5, 0 0 0 5, 0 0 0 15 1 15 1 4, 8 4 9 3. 0 % 28 IN T E R N A L S E R V I C E F U N D S 1, 8 4 9 , 1 7 3 1, 7 0 4 , 8 2 5 15 9 , 2 2 8 89 8 , 1 3 4 80 6 , 6 9 0 52 . 7 % 84 6 , 6 9 8 OF F I C E E Q U I P M E N T 2, 0 0 0 2, 0 0 0 64 64 1, 9 3 6 3. 2 % 37 9 MA I N T & O P E R A T I O N T O T A L 3, 4 9 2 , 5 0 8 3, 3 9 6 , 3 4 9 34 3 , 0 0 3 1, 8 2 7 , 7 2 8 1, 5 6 8 , 6 2 1 53 . 8 % 1, 7 5 7 , 6 2 9 LI B R A R Y B U D G E T T O T A L 10 , 5 6 3 , 8 0 4 10 , 6 6 1 , 9 3 2 1, 1 0 4 , 5 2 3 4, 9 5 4 , 7 1 6 5, 7 0 7 , 2 1 7 46 . 5 % 4, 6 1 6 , 2 7 3 *P R O F E S S I O N A L S E R V I C E S - I N C L U D E O U T S I D E P R I N T I N G , J A N I T O R I A L , W I N D O W S E R V I C E ** I N C L U D E S O F F I C E , P R O C E S S I N G A N D J A N I T O R I A L S U P P L I E S ** * I N C L U D E S , A D V E R T I S I N G , D U E S , E V E N T I N S U R A N C E 19 FY 2024-25 (January 2, 2025) DATE FUNDED AMOUNT PURPOSE AMT EXPENDED YTD NOTES JULY 2024 WISH LIST 150,000 NEW MATERIALS 0 SPENDING TO BEGIN IN THIRD QUARTER 50,000 PROGRAMMING 0 SPENDING TO BEGIN IN THIRD QUARTER TOTAL 200,000 0 DATE FUNDED AMOUNT PURPOSE AMT EXPENDED YTD NOTES JULY 2024 WISH LIST 19,000 LIBRARY MATERIALS 0 SPENDING TO BEGIN IN THIRD QUARTER 6,000 FURNITURE 6,206 SPENDING IS COMPLETE JAN 2024 15,000 PROGRAMMING 5,062 IN PROGRESS TOTAL 40,000 11,268 FRIENDS FOUNDATION 20 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Jan 16, 2024 Jan 21, 2025 Feb 26, 2024 Feb 24, 2025 Feb 26, 2024 Feb 24, 2025 Mar 18, 2024 Mar 17, 2025 Apr 15, 2024 Apr 21, 2025 Apr 15, 2024 Apr 21, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 Jul 15, 2024 Jun 16, 2025 Jun 17, 2024 Jun 16, 2025 Jul 15, 2024 Jul 21, 2025 Jul 15, 2024 Jul 21, 2025 Aug 19, 2024 Aug 18, 2025 Aug 19, 2024 Aug 18, 2025 Sep 16, 2024 Sep 15, 2025 Oct 21, 2024 Oct 20, 2025 Oct 21, 2024 Oct 20, 2025 Nov 18, 2024 Nov 17, 2025 LAST REVIEWED POLICY REVIEW Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025 Jan 17, 2023 NBPL 5 Internet Use Policy Jan 21, 2025 Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025 Feb 21, 2023 NBPL 8 Display and Distribution of Materials Policy Feb 24, 2025 Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Apr 21, 2025 Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025 Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025 Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025 Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026 Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026 Jul 15, 2024 CC I-1 Library Services Policy (Council Policy I -1)Jul 20, 2026 Sep 16, 2024 NBPL 9 Expressive Use Areas Sep 21, 2026 Nov 18, 2024 NBPL 1 Library Use Policy Nov 16, 2026 Nov 18, 2024 NBPL 6 Media Lab Use Policy Nov 16, 2026 Nov 18, 2024 NBPL 7 Sound Lab Use Policy Nov 16, 2026 Branch Update - Balboa Literacy Program Update Youth Services Update Election of Board of Library Trustees Officers/Trustee Liaisons Arts & Cultural Update Financial Report Comparison of Beginning Budget to End of the Year Amended Budget Marketing Update & Social Networking Update Media Lab Update Proposed Library Closures for Winter Holidays Branch Update - CDM Library Material Selection BOARD OF LIBRARY TRUSTEES MONITORING LIST Policy Review (See List Below) Branch Update - Mariners Review Holidays / Meeting Schedule Performance Review of Library Services Director (Closed Session) Annual Budget - Preliminary Review Information Technology Update Adult and Reference Services Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Annual Budget - Approval 21 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT January 21, 2025 Agenda Item No. 5 RECOMMENDATION: Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy 5, Internet Use Policy. DISCUSSION: The Internet Use Policy establishes the expectations regarding use of the Library’s internet. Staff recommends adding the term “caregivers” to each reference of “parents and guardians” listed in the policy. Staff is also recommending that the review timeline be consistent across all Library policies. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Internet Use Policy (NBPL 5) – original ATTACHMENT B: Internet Use Policy (NBPL 5) – redlined ATTACHMENT C: Internet Use Policy (NBPL 5) – final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Internet Use Policy (NBPL 5) 22 NBPL 5 Internet Use Policy The Newport Beach Public Library (“Library”) information resources include access to the World Wide Web (“internet”). Access to the internet supports the Library's mission to serve as the cultural, educational, and informational heart of Newport Beach. The internet enables the Library to supplement its collection by providing information of a serious literary, artistic, political, or scientific value to patrons beyond the Library’s physical collection. Use of the Library’s internet requires a Library card number. Those ineligible for a free Library card, for example, out-of-state visitors, may be issued a free computer use only" (no borrowing privileges) card by presenting valid identification. Guest passes are also available on a temporary basis. Guest passes will not be issued to patrons under the age of 18 and require identification. The internet and its available resources contain a wide variety of material and opinions from varied points of view. The Library does not monitor and has no control over the information on the internet. Not all sources on the internet provide accurate, complete, or current information. Library patrons may need to question the validity of the information they find. In offering internet access, the Library cannot control access points which often change rapidly and unpredictably. Library patrons access the internet as they deem appropriate, and the Library is not responsible for any access points they reach. Library patrons access the internet and Library computers, laptops, or other electronic devices on an “as-is” basis and at their own risk. The Library is not responsible for any harm or offense that may arise out of such use, including but not limited to, fraud, loss of private or personal information, viruses and malware, or other harmful misconduct. Internet filtering software is utilized by the Library and is designed to block content harmful to minors. The Library cannot guarantee, and therefore does not assume responsibility for, the reliability or accuracy of the filtering software. Any adult Library patron who is unable to access a lawful website that is not harmful to minors may request Library staff to unblock access to that website. Library staff shall respond to requests regarding the filtering software promptly. Use of the Library’s internet, computers, laptops, or other electronic devices may be suspended or revoked pursuant to the procedures set forth in the NBPL Use Policy (NBPL 1), available on the Library’s website, if the user engages in any activity that violates any applicable law, rule, regulation, or policy. Materials obtained or copied on the Library’s computers or over the Library’s internet may be subject to copyright laws. Library patrons assume all risk associated with his or her use of the Library’s internet, computers, laptops, or other electronic devices. The Library is not responsible for any misuse of the Library’s internet or the Library’s computers, laptops, or other electronic devices. The Internet and Children As with other Library materials, parents, and guardians of children, not the Library, are responsible for their children’s use of the internet. While it is the responsibility of parents and guardians to establish rules for their children’s use of the internet, the Library has taken steps to assist parents and guardians in this task. The Library has installed internet filtering software on all public 23 ATTACHMENT A computers that is designed to prevent content harmful to minors from being accessed. This service has proven to be reliable in blocking such material from appearing on these devices. However, due to the fact that some content providers deliberately attempt to thwart blocking programs, some children seek to overcome blocking programs, and because the filtering software may not recognize all content that should be blocked, the Library does not guarantee that content harmful to minors will not be accessed by children. Appropriate use of the Library’s internet must be the responsibility of parents and guardians. Parents are encouraged to read https://www.consumer.ftc.gov/topics/protecting-kids-online and view the resources for parents and guardians at http://www.netsmartz.org/Parents. Approved by the Board of Library Trustees - November 11, 1996 Adopted - February 24, 1997 Amended & Reassigned – April 8, 2003 Amended & Reassigned – August 17, 2004 Amended & Reassigned – May 7, 2012 Revised and Amended - January 22, 2019 Revised and Amended – January 19, 2021 Revised and Amended – January 17, 2023 Formerly I-22 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 17, 2023. 24 NBPL 5 Internet Use Policy The Newport Beach Public Library (“Library”) information resources include access to the World Wide Web (“internet”). Access to the internet supports the Library's mission to serve as the cultural, educational, and informational heart of Newport Beach. The internet enables the Library to supplement its collection by providing information of a serious literary, artistic, political, or scientific value to patrons beyond the Library’s physical collection. Use of the Library’s internet requires a Library card number. Those ineligible for a free Library card, for example, out-of-state visitors, may be issued a free computer use only" (no borrowing privileges) card by presenting valid identification. Guest passes are also available on a temporary basis. Guest passes will not be issued to patrons under the age of 18 and require identification. The internet and its available resources contain a wide variety of material and opinions from varied points of view. The Library does not monitor and has no control over the information on the internet. Not all sources on the internet provide accurate, complete, or current information. Library patrons may need to question the validity of the information they find. In offering internet access, the Library cannot control access points which often change rapidly and unpredictably. Library patrons access the internet as they deem appropriate, and the Library is not responsible for any access points they reach. Library patrons access the internet and Library computers, laptops, or other electronic devices on an “as-is” basis and at their own risk. The Library is not responsible for any harm or offense that may arise out of such use, including but not limited to, fraud, loss of private or personal information, viruses and malware, or other harmful misconduct. Internet filtering software is utilized by the Library and is designed to block content harmful to minors. The Library cannot guarantee, and therefore does not assume responsibility for, the reliability or accuracy of the filtering software. Any adult Library patron who is unable to access a lawful website that is not harmful to minors may request Library staff to unblock access to that website. Library staff shall respond to requests regarding the filtering software promptly. Use of the Library’s internet, computers, laptops, or other electronic devices may be suspended or revoked pursuant to the procedures set forth in the NBPL Use Policy (NBPL 1), available on the Library’s website, if the user engages in any activity that violates any applicable law, rule, regulation, or policy. Materials obtained or copied on the Library’s computers or over the Library’s internet may be subject to copyright laws. Library patrons assume all risk associated with his or her use of the Library’s internet, computers, laptops, or other electronic devices. The Library is not responsible for any misuse of the Library’s internet or the Library’s computers, laptops, or other electronic devices. The Internet and Children As with other Library materials, parents, and guardians, and caregivers of children, not the Library, are responsible for their children’s use of the internet. While it is the responsibility of parents, and guardians, and caregivers to establish rules for their children’s use of the internet, the Library has taken steps to assist parents, and guardians, and caregivers in this task. The Library has installed internet filtering software on all public computers that is designed to prevent content harmful to 25 ATTACHMENT B minors from being accessed. This service has proven to be reliable in blocking such material from appearing on these devices. However, due to the fact that some content providers deliberately attempt to thwart blocking programs, some children seek to overcome blocking programs, and because the filtering software may not recognize all content that should be blocked, the Library does not guarantee that content harmful to minors will not be accessed by children. Appropriate use of the Library’s internet must be the responsibility of parents, and guardians, and caregivers. Parents, guardians, and caregivers are encouraged to read https://www.consumer.ftc.gov/topics/protecting-kids-online and view the resources for parents, and guardians, and caregivers at http://www.netsmartz.org/Parents. Approved by the Board of Library Trustees - November 11, 1996 Adopted - February 24, 1997 Amended & Reassigned – April 8, 2003 Amended & Reassigned – August 17, 2004 Amended & Reassigned – May 7, 2012 Revised and Amended - January 22, 2019 Revised and Amended – January 19, 2021 Revised and Amended – January 17, 2023 Amended – January 21, 2025 Formerly I-22 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 17, 202321, 2025. 26 NBPL 5 Internet Use Policy The Newport Beach Public Library (“Library”) information resources include access to the World Wide Web (“internet”). Access to the internet supports the Library's mission to serve as the cultural, educational, and informational heart of Newport Beach. The internet enables the Library to supplement its collection by providing information of a serious literary, artistic, political, or scientific value to patrons beyond the Library’s physical collection. Use of the Library’s internet requires a Library card number. Those ineligible for a free Library card, for example, out-of-state visitors, may be issued a free computer use only" (no borrowing privileges) card by presenting valid identification. Guest passes are also available on a temporary basis. Guest passes will not be issued to patrons under the age of 18 and require identification. The internet and its available resources contain a wide variety of material and opinions from varied points of view. The Library does not monitor and has no control over the information on the internet. Not all sources on the internet provide accurate, complete, or current information. Library patrons may need to question the validity of the information they find. In offering internet access, the Library cannot control access points which often change rapidly and unpredictably. Library patrons access the internet as they deem appropriate, and the Library is not responsible for any access points they reach. Library patrons access the internet and Library computers, laptops, or other electronic devices on an “as-is” basis and at their own risk. The Library is not responsible for any harm or offense that may arise out of such use, including but not limited to, fraud, loss of private or personal information, viruses and malware, or other harmful misconduct. Internet filtering software is utilized by the Library and is designed to block content harmful to minors. The Library cannot guarantee, and therefore does not assume responsibility for, the reliability or accuracy of the filtering software. Any adult Library patron who is unable to access a lawful website that is not harmful to minors may request Library staff to unblock access to that website. Library staff shall respond to requests regarding the filtering software promptly. Use of the Library’s internet, computers, laptops, or other electronic devices may be suspended or revoked pursuant to the procedures set forth in the NBPL Use Policy (NBPL 1), available on the Library’s website, if the user engages in any activity that violates any applicable law, rule, regulation, or policy. Materials obtained or copied on the Library’s computers or over the Library’s internet may be subject to copyright laws. Library patrons assume all risk associated with his or her use of the Library’s internet, computers, laptops, or other electronic devices. The Library is not responsible for any misuse of the Library’s internet or the Library’s computers, laptops, or other electronic devices. The Internet and Children As with other Library materials, parents, guardians, and caregivers of children, not the Library, are responsible for their children’s use of the internet. While it is the responsibility of parents, guardians, and caregivers to establish rules for their children’s use of the internet, the Library has taken steps to assist parents, guardians, and caregivers in this task. The Library has installed internet filtering software on all public computers that is designed to prevent content harmful to 27 ATTACHMENT C minors from being accessed. This service has proven to be reliable in blocking such material from appearing on these devices. However, due to the fact that some content providers deliberately attempt to thwart blocking programs, some children seek to overcome blocking programs, and because the filtering software may not recognize all content that should be blocked, the Library does not guarantee that content harmful to minors will not be accessed by children. Appropriate use of the Library’s internet must be the responsibility of parents, guardians, and caregivers. Parents, guardians, and caregivers are encouraged to read https://www.consumer.ftc.gov/topics/protecting-kids-online and view the resources for parents, guardians, and caregivers at http://www.netsmartz.org/Parents. Approved - November 11, 1996 Adopted - February 24, 1997 Amended– April 8, 2003 Amended– August 17, 2004 Amended – May 7, 2012 Amended - January 22, 2019 Amended – January 19, 2021 Amended – January 17, 2023 Amended – January 21, 2025 Formerly I-22 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 21, 2025. 28 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT January 21, 2025 Agenda Item No. 6 RECOMMENDATION: Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy NBPL 11, Rules for Acceptable Use of Wireless Internet Connections. DISCUSSION: The Rules for Acceptable Use of Wireless Internet Connections policy establishes the expectations regarding patrons’ use of the Library’s wireless internet connection. Staff recommends no substantial changes to the policy. Staff is recommending that the review timeline be consistent across all Library policies. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) – original ATTACHMENT B: Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) – redlined ATTACHMENT C: Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) – final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) 29 1 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Regardless of whether Wi-Fi source originates from the Library premises or outside the Library, patrons are subject to the library's Internet Use Policy. 1.Wireless users who do not follow the Internet Use Policy may be asked to stop using the wireless connection inside the Library, be excluded from all City libraries and/or be prosecuted. 2.The Library's wireless connection is unencrypted. Use of the wireless connection is at the user's own risk. By using this connection, users acknowledge that security errors and hacking are an inherent risk associated with any wireless service. For that reason, users expressly agree that they knowingly assume such risk, and further agree to hold the Library harmless from any claim or loss arising out of, or related to, any such instance of hacking or other unauthorized use or access into the user's computer. 3.The Library accepts no responsibility for any software downloaded and/or installed, email opened, or sites accessed while patrons are on the wireless internet connection. Any damage done to the user's equipment or self from viruses, identity theft, spyware, plug-ins, or other internet-borne programs is the sole responsibility of the user; and the user indemnifies and holds harmless the Library from any such damage. 4.The Library accepts no responsibility regarding the ability of user-owned equipment to connect to the wireless network. Library staff will not change settings on user’s equipment. 5.Unauthorized downloading of copyrighted material(s) is strictly forbidden and will result in suspension or revocation of Library privileges and may result in formal notification to the appropriate local law enforcement office. Notice: Warning of Copyright Restrictions As a Library user, your ability to post or link to copyrighted material is governed by United States copyright law. The Library reserves the right to delete or disable any post or link that, in the judgment of Library staff, violates copyright law. In accordance with 17 U. S. Code Section 512 (i)(1)(A), the Library may terminate a patron’s access to the system or network for disrespect of the intellectual property rights of others, or for repeat infringements of copyright. The Library has adopted this policy and will make all reasonable effort to enforce it in appropriate circumstances. Adopted by the Board of Library Trustees on February 21, 2017 Amended by the Board of Library Trustees on January 22, 2019. Amended by the Board of Library Trustees on January 19, 2021. Amended by the Board of Library Trustees on January 17, 2023. This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 17, 2023. ATTACHMENT A 30 1 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Regardless of whether Wi-Fi source originates from the Library premises or outside the Library, patrons are subject to the library's Internet Use Policy. 1.Wireless users who do not follow the Internet Use Policy may be asked to stop using the wireless connection inside the Library, be excluded from all City libraries and/or be prosecuted. 2.The Library's wireless connection is unencrypted. Use of the wireless connection is at the user's own risk. By using this connection, users acknowledge that security errors and hacking are an inherent risk associated with any wireless service. For that reason, users expressly agree that they knowingly assume such risk, and further agree to hold the Library harmless from any claim or loss arising out of, or related to, any such instance of hacking or other unauthorized use or access into the user's computer. 3.The Library accepts no responsibility for any software downloaded and/or installed, email opened, or sites accessed while patrons are on the wireless internet connection. Any damage done to the user's equipment or self from viruses, identity theft, spyware, plug-ins, or other internet-borne programs is the sole responsibility of the user; and the user indemnifies and holds harmless the Library from any such damage. 4.The Library accepts no responsibility regarding the ability of user-owned equipment to connect to the wireless network. Library staff will not change settings on user’s equipment. 5.Unauthorized downloading of copyrighted material(s) is strictly forbidden and will result in suspension or revocation of Library privileges and may result in formal notification to the appropriate local law enforcement office. Notice: Warning of Copyright Restrictions As a Library user, your ability to post or link to copyrighted material is governed by United States copyright law. The Library reserves the right to delete or disable any post or link that, in the judgment of Library staff, violates copyright law. In accordance with 17 U. S. Code Section 512 (i)(1)(A), the Library may terminate a patron’s access to the system or network for disrespect of the intellectual property rights of others, or for repeat infringements of copyright. The Library has adopted this policy and will make all reasonable effort to enforce it in appropriate circumstances. Adopted by the Board of Library Trustees on- February 21, 2017 Amended by the Board of Library Trustees on- January 22, 2019. Amended by the Board of Library Trustees on- January 19, 2021. Amended by the Board of Library Trustees on- January 17, 2023. Amended – January 21, 2025 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 17, 202321, 2025. ATTACHMENT B 31 1 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Regardless of whether Wi-Fi source originates from the Library premises or outside the Library, patrons are subject to the library's Internet Use Policy. 1.Wireless users who do not follow the Internet Use Policy may be asked to stop using the wireless connection inside the Library, be excluded from all City libraries and/or be prosecuted. 2.The Library's wireless connection is unencrypted. Use of the wireless connection is at the user's own risk. By using this connection, users acknowledge that security errors and hacking are an inherent risk associated with any wireless service. For that reason, users expressly agree that they knowingly assume such risk, and further agree to hold the Library harmless from any claim or loss arising out of, or related to, any such instance of hacking or other unauthorized use or access into the user's computer. 3.The Library accepts no responsibility for any software downloaded and/or installed, email opened, or sites accessed while patrons are on the wireless internet connection. Any damage done to the user's equipment or self from viruses, identity theft, spyware, plug-ins, or other internet-borne programs is the sole responsibility of the user; and the user indemnifies and holds harmless the Library from any such damage. 4.The Library accepts no responsibility regarding the ability of user-owned equipment to connect to the wireless network. Library staff will not change settings on user’s equipment. 5.Unauthorized downloading of copyrighted material(s) is strictly forbidden and will result in suspension or revocation of Library privileges and may result in formal notification to the appropriate local law enforcement office. Notice: Warning of Copyright Restrictions As a Library user, your ability to post or link to copyrighted material is governed by United States copyright law. The Library reserves the right to delete or disable any post or link that, in the judgment of Library staff, violates copyright law. In accordance with 17 U. S. Code Section 512 (i)(1)(A), the Library may terminate a patron’s access to the system or network for disrespect of the intellectual property rights of others, or for repeat infringements of copyright. The Library has adopted this policy and will make all reasonable effort to enforce it in appropriate circumstances. Adopted - February 21, 2017 Amended - January 22, 2019 Amended - January 19, 2021 Amended - January 17, 2023 Amended – January 21, 2025 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 21, 2025. ATTACHMENT C 32 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT January 21, 2025 Agenda Item No. 7 RECOMMENDATION: Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy NBPL 12, Circulation Policy. DISCUSSION: The purpose of the Circulation Policy is to present guidelines for maintaining accurate, efficient, and consistent service procedures throughout the Newport Beach Public Libraries. The Board of Library Trustees last amended this policy in January 2023 to update California Government Code § 7927.105. Staff recommends no substantial changes to the current policy. Staff is recommending that the review timeline be consistent across all Library policies NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Circulation Policy (NBPL 12) – original ATTACHMENT B: Circulation Policy (NBPL 12) – redline ATTACHMENT C: Circulation Policy (NBPL 12) – final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Andrew Kachaturian, Adult Services Coordinator TITLE: Circulation Policy (NBPL 12) 33 1 NBPL 12 Circulation Policy 1.0 Library Patron Cards Individual Library patron cards are issued to all residents of Newport Beach upon presentation of proper identification. All applicants under the age of 18 will be required to have a parent/guardian signature to obtain a library card. 1.01 Under the State Universal Borrowing Agreement (California Education Code § 18731), individual Library patron cards will be issued to persons who do not reside in Newport Beach, but who are residents of the State of California, utilizing the same criteria as above. 1.02 A family borrower's card will be issued to a non-California resident upon payment of a $10.00 annual fee. 1.03 A replacement for a lost card will be issued upon proof of identification. 1.04 A “computer use only” Library card with no material borrowing privileges may be issued to persons who wish to use the Library’s public computer workstations and on-line databases. Proof of identification is necessary. 1.05 Lifetime cards may be issued at the discretion of the Board of Library Trustees. 2.0 Definitions Library materials are defined as indicated. 2.01 Reference Materials - Materials for use only within the Library facility, including newspapers and current issues of periodicals. 2.02 General Materials – Most circulating books and audio books. 2.03 Paperbacks (mass market) - Circulating book materials without hard cover bindings. 2.04 Periodicals - Magazines and journals published with established frequency throughout the year. 2.05 New Books - Newly acquired and recent publications of circulating fiction and non-fiction books. 2.06 Lucky Day Books – High demand fiction and non-fiction books available for immediate checkout. 2.07 Rental DVDs/Blu-rays - High demand DVDs/Blu-rays available for a rental fee. 2.08 Compact Discs (CDs) - Circulating recorded music that are on a compact disc. 2.09 DVDs/Blu-rays - Circulating films: feature, documentary, and instructional. 2.10 Video Games - Circulating games requiring a dedicated console with a video interface. 2.11 eBooks - Circulating electronic version of a printed book that may be read or listened to on a personal computer or hand-held device designed specifically for this purpose. ATTACHMENT A 34 2 2.12 Streaming Video – Circulating digital video content transmitted through an Internet connection. Content may be viewed on a personal computer, mobile device, or via a digital media player. 2.13 Databases - Electronic databases to which the Library subscribes. Many of these databases may be used remotely. 2.14 Internet - Many additional resources are available on the Internet and can be reached through library equipment. 2.15 Interlibrary Loan (abbreviated “ILL”) - Service whereby a user of one library may borrow books or receive photocopies of documents that are owned by another library. Users request materials, and the Library, acting as an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available to the user, and arranges for its return. 2.16 Laptops– Circulating computers that may be used in the Library. 2.17 Tech Toys – Circulating media and technology equipment such as a GoPro camera or USB enabled turntable. 3.0 Loan Periods Loan periods and renewals for materials vary as stated below. Eligible items will automatically renew for four additional loan periods if the item has not been reserved. 3.01 Reference Materials, including newspapers and the current issues of periodicals, may not be checked out. 3.02 The loan period for General Materials is 21 days and may be renewed for four additional 21- day periods if the item has not been reserved. 3.03 The loan period for Paperbacks is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.04 The loan period for circulating Periodicals is 21 days and may be renewed for two additional 21-day periods. Current issues and bound volumes of Periodicals may not be checked out. 3.05 The loan period for New Books is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.06 The loan period for Lucky Day Books is 7 days and may not be renewed. 3.07 The loan period for Rental DVDs/Blu-rays is 1 day and may not be renewed. 3.08 The loan period for Compact Discs is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.09 The loan period for Non-rental DVDs/Blu-rays is 7 days and may be renewed for four additional 7-day periods if the item has not been reserved. 3.10 The loan period for Video Games is 7 days and may be renewed for four additional 7-day periods if the item has not been reserved. 3.11 The loan period for eBooks is 7, 14, or 21 days. 3.12 The loan period for streaming video is 3, 5, or 7 days. 35 3 3.13 The loan period for Laptops is 1 hour and may be renewed for 20-minute increments as long as there is not a waiting list. These devices are for use within the Library building only. See the LAPTOP USE policy for more details. 3.14 Loans of certain materials are made to teachers for classroom use and to the homebound, with a loan period of 4 weeks. 3.15 The loan period for ILL items is determined by the lending library. 3.17 The loan period for Tech Toys is 7 days and may not be renewed. 4.0 Fines and Fees Library patrons are responsible for returning borrowed materials by the end of the loan period. Library materials are considered in circulation until checked-in at a Newport Beach Public Library. 4.01 Overdue fines are charged for materials returned after the due date. The fine schedule is established by the Board of Library Trustees and reviewed on a biennial basis. 4.02 Library patrons are responsible for the replacement cost of lost materials, plus a processing charge. 4.03 Overdue fines are not charged to patrons registered in the homebound program. 5.0 Library Privileges The Library reserves the right to refuse borrowing privileges to patrons who abuse Library privileges. Such patrons may be identified as delinquent. Delinquent may be defined by the following circumstances: 5.01 A patron whose record shows unpaid fines and fees of $5.00 or more. 5.02 A patron who has ten overdue items outstanding. 5.03 A patron who has moved without notifying the Library of the current correct address. 6.0 Placing of Reserves Library patrons are permitted to place reserves on General Materials, New Books, Paperbacks, Compact Discs, eBooks, Tech Toys, Non-rental DVDs/Blu-rays and Video Games in the collection. Reserves may also be placed for these materials, which are “on order”. 7.0 Confidentiality of Patron Records Library employees must refer all court-ordered requests to the Library Services Director. The Library shall, at all times, abide by California Government Code § 7927.105, which provides as follows: California Government Code § 7927.105 (a) As used in this section, the term “patron use records” includes both of the following: 36 4 (1) Any written or electronic record that is used to identify a library patron and is provided by the patron to become eligible to borrow or use books and other materials. This includes, but is not limited to, a patron’s name, address, telephone number, or email address. (2) Any written record or electronic transaction that identifies a patron’s borrowing information or use of library information resources. This includes, but is not limited to, database search records, borrowing records, class records, and any other personally identifiable uses of library resources, information requests, or inquiries. (b) This section does not apply to either of the following: (1) Statistical reports of patron use. (2) Records of fines collected by a library. (c) All patron use records of a library that is in whole or in part supported by public funds shall remain confidential. A public agency, or a private actor that maintains or stores patron use records on behalf of a public agency, shall not disclose those records to any person, local agency, or state agency, except as follows: (1) By a person acting within the scope of the person’s duties within the administration of the library. (2) By a person authorized in writing to inspect the records. The authorization shall be from the individual to whom the records pertain. (3) By order of the appropriate superior court. (Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.) 8.0 Special Conditions 8.01 Fees for Use. Use fees are charged for the Rental DVD/Blu-ray collections. These fees are established by the Board of Library Trustees and reviewed on a biennial basis. 8.02 Patrons must be 18 years of age or older to checkout DVDs/Blu-rays, Video Games and Tech Toys. 8.03 A fee is charged for Interlibrary Loan (ILL) service. 9.0 Circulation Policies Schedule of Fines/Fees. The fine schedule is established by the Board of Library Trustees and reviewed on a biennial basis. 9.01 Rental Fees • Rental DVDs/Blu-rays - $1.00 per day 9.02 Fines for Overdue Materials: • General Materials - $0.25/day to Maximum 37 5 • DVDs/Blu-rays (non-rental) - $0.25/day to Maximum • Paperbacks, Periodicals - $0.25/day to Maximum • New Books - $0.25/day to Maximum • CDs - $0.25/day to Maximum • Lucky Day Books -$0.25/day to Maximum • Rental DVDs/Blu-rays - $1.00/day to Maximum • Video Games - $1.00/day to Maximum • Laptop - $5.00/hour to Maximum • ILL - $0.25/day to Maximum • Tech Toys - $5.00/day to Maximum Maximum Fines: • General Materials, Audio Books, Lucky Day Books and ILL Materials - $10.00 • Paperbacks, Periodicals - $5.00 • DVDs/Blu-rays - $10.00 • CDs - $10.00 • Video Games - $20.00 • Laptops - $1,200.00 • Tech Toys - $100.00 9.03 Replacement Cost of Materials - Actual Replacement Cost of Item When replacement cost cannot be determined, the following averages apply: • General Materials - $20.00 • Periodicals & Paperbacks (mass market) - $ 5.00 • DVDs/Blu-rays - $25.00 • CDs - $20.00 • Video Games - $50.00 • Laptops and/or peripherals- $1,200.00 • Interlibrary Loan (ILL) - Cost as determined by the lending library • Tech Toys - $400.00 When materials are replaced, fines paid are applied to replacement and processing charge. The following Processing Charges apply in addition to Replacement Costs: • General Materials, DVDs/Blu-rays, CDs and Video Games - $10.00 • Paperbacks (mass market)/Periodicals - $3.00 • Tech Toys - $20.00 9.04 Other Fees: • Replacement of Compact Disc Cases - $1.00 • Replacement of DVD/Blu-ray/BOCD Case - $4.00 38 6 • Fee for Damage to Barcode or RFID tag on Library Materials - $1.00 • Interlibrary Loan Fee (per item): $5.00 Approved January 19, 1988 Amended February 16, 1988 Amended July 19, 1988 Amended Nov. 21, 1989 - Effective January 2, 1990 Amended March 19, 1991 - Effective July 1, 1991 Amended August 13, 1992 - Effective October 1, 1992 Amended April 20, 1993 - Effective July 1, 1993 Amended August 17, 1993 - Effective September 1, 1993 Amended November 2, 1993 - Effective January 1, 1994 Section 9.04 - Effective July 1, 1995 Amended November 21, 1994 - Effective January 1, 1995 Amended August 15, 1995 - Effective October 1, 1995 Amended September 19, 1995 - Effective October 1, 1995 Amended August 19, 1997 - Effective October 1, 1997 Amended November 17, 1998 - Effective January 1, 1999 Amended December 19, 2000 - Effective January 1, 2001 Section 6.02 (reevaluate September 2001) Amended March 20, 2001 - Effective April 1, 2001 Amended July 20, 2004 - Effective September 30, 2004 Amended June 20, 2006 - Effective June 21, 2006 Amended October 17, 2006 - Effective October 18, 2006 Amended March 16, 2010 - Effective May 15, 2010 Amended by the BLT December 5, 2011 - Approved by City Attorney December 22, 2011 Final Approval by the Board of Library Trustees on February 6, 2012 Amended and Approved by the Board of Library Trustees on September 4, 2013 Amended and Approved by the Board of Library Trustees on September 22, 2014 Amended and Approved by the Board of Library Trustees on February 16, 2016 Amended and Approved by the Board of Library Trustees on February 27, 2018 Amended and Approved by the Board of Library Trustees on June 15, 2020 – Effective July 13, 2020 39 7 Amended and Approved by the Board of Library Trustees on June 20, 2022 Amended and Approved by the Board of Library Trustees on January 17, 2023 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 17, 2023. 40 1 NBPL 12 Circulation Policy 1.0 Library Patron Cards Individual Library patron cards are issued to all residents of Newport Beach upon presentation of proper identification. All applicants under the age of 18 will be required to have a parent/guardian signature to obtain a library card. 1.01 Under the State Universal Borrowing Agreement (California Education Code § 18731), individual Library patron cards will be issued to persons who do not reside in Newport Beach, but who are residents of the State of California, utilizing the same criteria as above. 1.02 A family borrower's card will be issued to a non-California resident upon payment of a $10.00 annual fee. 1.03 A replacement for a lost card will be issued upon proof of identification. 1.04 A “computer use only” Library card with no material borrowing privileges may be issued to persons who wish to use the Library’s public computer workstations and on-line databases. Proof of identification is necessary. 1.05 Lifetime cards may be issued at the discretion of the Board of Library Trustees. 2.0 Definitions Library materials are defined as indicated. 2.01 Reference Materials - Materials for use only within the Library facility, including newspapers and current issues of periodicals. 2.02 General Materials – Most circulating books and audio books. 2.03 Paperbacks (mass market) - Circulating book materials without hard cover bindings. 2.04 Periodicals - Magazines and journals published with established frequency throughout the year. 2.05 New Books - Newly acquired and recent publications of circulating fiction and non-fiction books. 2.06 Lucky Day Books – High demand fiction and non-fiction books available for immediate checkout. 2.07 Rental DVDs/Blu-rays - High demand DVDs/Blu-rays available for a rental fee. 2.08 Compact Discs (CDs) - Circulating recorded music that are on a compact disc. 2.09 DVDs/Blu-rays - Circulating films: feature, documentary, and instructional. 2.10 Video Games - Circulating games requiring a dedicated console with a video interface. 2.11 eBooks - Circulating electronic version of a printed book that may be read or listened to on a personal computer or hand-held device designed specifically for this purpose. ATTACHMENT B 41 2 2.12 Streaming Video – Circulating digital video content transmitted through an Internet connection. Content may be viewed on a personal computer, mobile device, or via a digital media player. 2.13 Databases - Electronic databases to which the Library subscribes. Many of these databases may be used remotely. 2.14 Internet - Many additional resources are available on the Internet and can be reached through library equipment. 2.15 Interlibrary Loan (abbreviated “ILL”) - Service whereby a user of one library may borrow books or receive photocopies of documents that are owned by another library. Users request materials, and the Library, acting as an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available to the user, and arranges for its return. 2.16 Laptops– Circulating computers that may be used in the Library. 2.17 Tech Toys – Circulating media and technology equipment such as a GoPro camera or USB enabled turntable. 3.0 Loan Periods Loan periods and renewals for materials vary as stated below. Eligible items will automatically renew for four additional loan periods if the item has not been reserved. 3.01 Reference Materials, including newspapers and the current issues of periodicals, may not be checked out. 3.02 The loan period for General Materials is 21 days and may be renewed for four additional 21- day periods if the item has not been reserved. 3.03 The loan period for Paperbacks is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.04 The loan period for circulating Periodicals is 21 days and may be renewed for two additional 21-day periods. Current issues and bound volumes of Periodicals may not be checked out. 3.05 The loan period for New Books is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.06 The loan period for Lucky Day Books is 7 days and may not be renewed. 3.07 The loan period for Rental DVDs/Blu-rays is 1 day and may not be renewed. 3.08 The loan period for Compact Discs is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.09 The loan period for Non-rental DVDs/Blu-rays is 7 days and may be renewed for four additional 7-day periods if the item has not been reserved. 3.10 The loan period for Video Games is 7 days and may be renewed for four additional 7-day periods if the item has not been reserved. 3.11 The loan period for eBooks is 7, 14, or 21 days. 3.12 The loan period for streaming video is 3, 5, or 7 days. 42 3 3.13 The loan period for Laptops is 1 hour and may be renewed for 20-minute increments as long as there is not a waiting list. These devices are for use within the Library building only. See the LAPTOP USE policy for more details. 3.14 Loans of certain materials are made to teachers for classroom use and to the homebound, with a loan period of 4 weeks. 3.15 The loan period for ILL items is determined by the lending library. 3.17 The loan period for Tech Toys is 7 days and may not be renewed. 4.0 Fines and Fees Library patrons are responsible for returning borrowed materials by the end of the loan period. Library materials are considered in circulation until checked-in at a Newport Beach Public Library. 4.01 Overdue fines are charged for materials returned after the due date. The fine schedule is established by the Board of Library Trustees and reviewed on a biennial basis. 4.02 Library patrons are responsible for the replacement cost of lost materials, plus a processing charge. 4.03 Overdue fines are not charged to patrons registered in the homebound program. 5.0 Library Privileges The Library reserves the right to refuse borrowing privileges to patrons who abuse Library privileges. Such patrons may be identified as delinquent. Delinquent may be defined by the following circumstances: 5.01 A patron whose record shows unpaid fines and fees of $5.00 or more. 5.02 A patron who has ten overdue items outstanding. 5.03 A patron who has moved without notifying the Library of the current correct address. 6.0 Placing of Reserves Library patrons are permitted to place reserves on General Materials, New Books, Paperbacks, Compact Discs, eBooks, Tech Toys, Non-rental DVDs/Blu-rays and Video Games in the collection. Reserves may also be placed for these materials, which are “on order”. 7.0 Confidentiality of Patron Records Library employees must refer all court-ordered requests to the Library Services Director. The Library shall, at all times, abide by California Government Code § 7927.105, which provides as follows: California Government Code § 7927.105 (a) As used in this section, the term “patron use records” includes both of the following: 43 4 (1) Any written or electronic record that is used to identify a library patron and is provided by the patron to become eligible to borrow or use books and other materials. This includes, but is not limited to, a patron’s name, address, telephone number, or email address. (2) Any written record or electronic transaction that identifies a patron’s borrowing information or use of library information resources. This includes, but is not limited to, database search records, borrowing records, class records, and any other personally identifiable uses of library resources, information requests, or inquiries. (b) This section does not apply to either of the following: (1) Statistical reports of patron use. (2) Records of fines collected by a library. (c) All patron use records of a library that is in whole or in part supported by public funds shall remain confidential. A public agency, or a private actor that maintains or stores patron use records on behalf of a public agency, shall not disclose those records to any person, local agency, or state agency, except as follows: (1) By a person acting within the scope of the person’s duties within the administration of the library. (2) By a person authorized in writing to inspect the records. The authorization shall be from the individual to whom the records pertain. (3) By order of the appropriate superior court. (Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.) 8.0 Special Conditions 8.01 Fees for Use. Use fees are charged for the Rental DVD/Blu-ray collections. These fees are established by the Board of Library Trustees and reviewed on a biennial basis. 8.02 Patrons must be 18 years of age or older to checkout DVDs/Blu-rays, Video Games and Tech Toys. 8.03 A fee is charged for Interlibrary Loan (ILL) service. 9.0 Circulation Policies Schedule of Fines/Fees. The fine schedule is established by the Board of Library Trustees and reviewed on a biennial basis. 9.01 Rental Fees • Rental DVDs/Blu-rays - $1.00 per day 9.02 Fines for Overdue Materials: • General Materials - $0.25/day to Maximum 44 5 • DVDs/Blu-rays (non-rental) - $0.25/day to Maximum • Paperbacks, Periodicals - $0.25/day to Maximum • New Books - $0.25/day to Maximum • CDs - $0.25/day to Maximum • Lucky Day Books -$0.25/day to Maximum • Rental DVDs/Blu-rays - $1.00/day to Maximum • Video Games - $1.00/day to Maximum • Laptop - $5.00/hour to Maximum • ILL - $0.25/day to Maximum • Tech Toys - $5.00/day to Maximum Maximum Fines: • General Materials, Audio Books, Lucky Day Books and ILL Materials - $10.00 • Paperbacks, Periodicals - $5.00 • DVDs/Blu-rays - $10.00 • CDs - $10.00 • Video Games - $20.00 • Laptops - $1,200.00 • Tech Toys - $100.00 9.03 Replacement Cost of Materials - Actual Replacement Cost of Item When replacement cost cannot be determined, the following averages apply: • General Materials - $20.00 • Periodicals & Paperbacks (mass market) - $ 5.00 • DVDs/Blu-rays - $25.00 • CDs - $20.00 • Video Games - $50.00 • Laptops and/or peripherals- $1,200.00 • Interlibrary Loan (ILL) - Cost as determined by the lending library • Tech Toys - $400.00 When materials are replaced, fines paid are applied to replacement and processing charge. The following Processing Charges apply in addition to Replacement Costs: • General Materials, DVDs/Blu-rays, CDs and Video Games - $10.00 • Paperbacks (mass market)/Periodicals - $3.00 • Tech Toys - $20.00 9.04 Other Fees: • Replacement of Compact Disc Cases - $1.00 • Replacement of DVD/Blu-ray/BOCD Case - $4.00 45 6 • Fee for Damage to Barcode or RFID tag on Library Materials - $1.00 • Interlibrary Loan Fee (per item): $5.00 Approved Adopted - January 19, 1988 Amended - February 16, 1988 Amended - July 19, 1988 Amended - November. 21, 1989 - Effective January 2, 1990 Amended - March 19, 1991 - Effective July 1, 1991 Amended - August 13, 1992 - Effective October 1, 1992 Amended - April 20, 1993 - Effective July 1, 1993 Amended - August 17, 1993 - Effective September 1, 1993 Amended - November 2, 1993 - Effective January 1, 1994 Section 9.04 - Effective July 1, 1995 Amended - November 21, 1994 - Effective January 1, 1995 Amended - August 15, 1995 - Effective October 1, 1995 Amended - September 19, 1995 - Effective October 1, 1995 Amended - August 19, 1997 - Effective October 1, 1997 Amended - November 17, 1998 - Effective January 1, 1999 Amended - December 19, 2000 - Effective January 1, 2001 Section 6.02 (reevaluate September 2001) Amended - March 20, 2001 - Effective April 1, 2001 Amended - July 20, 2004 - Effective September 30, 2004 Amended - June 20, 2006 - Effective June 21, 2006 Amended - October 17, 2006 - Effective October 18, 2006 Amended - March 16, 2010 - Effective May 15, 2010 Amended by the BLT- December 5, 2011 - Approved by City Attorney December 22, 2011 Final Approval by the Board of Library Trustees onApproved - February 6, 2012 Amended and Approved by the Board of Library Trustees on- September 4, 2013 Amended and Approved by the Board of Library Trustees on- September 22, 2014 Amended and Approved by the Board of Library Trustees on- February 16, 2016 Amended and Approved by the Board of Library Trustees on- February 27, 2018 Amended and Approved by the Board of Library Trustees on- June 15, 2020 – Effective July 13, 2020 46 7 Amended and Approved by the Board of Library Trustees on- June 20, 2022 Amended and Approved by the Board of Library Trustees on- January 17, 2023 Amended – January 21, 2025 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 17, 202321, 2025. 47 1 NBPL 12 Circulation Policy 1.0 Library Patron Cards Individual Library patron cards are issued to all residents of Newport Beach upon presentation of proper identification. All applicants under the age of 18 will be required to have a parent/guardian signature to obtain a library card. 1.01 Under the State Universal Borrowing Agreement (California Education Code § 18731), individual Library patron cards will be issued to persons who do not reside in Newport Beach, but who are residents of the State of California, utilizing the same criteria as above. 1.02 A family borrower's card will be issued to a non-California resident upon payment of a $10.00 annual fee. 1.03 A replacement for a lost card will be issued upon proof of identification. 1.04 A “computer use only” Library card with no material borrowing privileges may be issued to persons who wish to use the Library’s public computer workstations and on-line databases. Proof of identification is necessary. 1.05 Lifetime cards may be issued at the discretion of the Board of Library Trustees. 2.0 Definitions Library materials are defined as indicated. 2.01 Reference Materials - Materials for use only within the Library facility, including newspapers and current issues of periodicals. 2.02 General Materials – Most circulating books and audio books. 2.03 Paperbacks (mass market) - Circulating book materials without hard cover bindings. 2.04 Periodicals - Magazines and journals published with established frequency throughout the year. 2.05 New Books - Newly acquired and recent publications of circulating fiction and non-fiction books. 2.06 Lucky Day Books – High demand fiction and non-fiction books available for immediate checkout. 2.07 Rental DVDs/Blu-rays - High demand DVDs/Blu-rays available for a rental fee. 2.08 Compact Discs (CDs) - Circulating recorded music that are on a compact disc. 2.09 DVDs/Blu-rays - Circulating films: feature, documentary, and instructional. 2.10 Video Games - Circulating games requiring a dedicated console with a video interface. 2.11 eBooks - Circulating electronic version of a printed book that may be read or listened to on a personal computer or hand-held device designed specifically for this purpose. ATTACHMENT C 48 2 2.12 Streaming Video – Circulating digital video content transmitted through an Internet connection. Content may be viewed on a personal computer, mobile device, or via a digital media player. 2.13 Databases - Electronic databases to which the Library subscribes. Many of these databases may be used remotely. 2.14 Internet - Many additional resources are available on the Internet and can be reached through library equipment. 2.15 Interlibrary Loan (abbreviated “ILL”) - Service whereby a user of one library may borrow books or receive photocopies of documents that are owned by another library. Users request materials, and the Library, acting as an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available to the user, and arranges for its return. 2.16 Laptops– Circulating computers that may be used in the Library. 2.17 Tech Toys – Circulating media and technology equipment such as a GoPro camera or USB enabled turntable. 3.0 Loan Periods Loan periods and renewals for materials vary as stated below. Eligible items will automatically renew for four additional loan periods if the item has not been reserved. 3.01 Reference Materials, including newspapers and the current issues of periodicals, may not be checked out. 3.02 The loan period for General Materials is 21 days and may be renewed for four additional 21- day periods if the item has not been reserved. 3.03 The loan period for Paperbacks is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.04 The loan period for circulating Periodicals is 21 days and may be renewed for two additional 21-day periods. Current issues and bound volumes of Periodicals may not be checked out. 3.05 The loan period for New Books is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.06 The loan period for Lucky Day Books is 7 days and may not be renewed. 3.07 The loan period for Rental DVDs/Blu-rays is 1 day and may not be renewed. 3.08 The loan period for Compact Discs is 21 days and may be renewed for four additional 21-day periods if the item has not been reserved. 3.09 The loan period for Non-rental DVDs/Blu-rays is 7 days and may be renewed for four additional 7-day periods if the item has not been reserved. 3.10 The loan period for Video Games is 7 days and may be renewed for four additional 7-day periods if the item has not been reserved. 3.11 The loan period for eBooks is 7, 14, or 21 days. 3.12 The loan period for streaming video is 3, 5, or 7 days. 49 3 3.13 The loan period for Laptops is 1 hour and may be renewed for 20-minute increments as long as there is not a waiting list. These devices are for use within the Library building only. See the LAPTOP USE policy for more details. 3.14 Loans of certain materials are made to teachers for classroom use and to the homebound, with a loan period of 4 weeks. 3.15 The loan period for ILL items is determined by the lending library. 3.17 The loan period for Tech Toys is 7 days and may not be renewed. 4.0 Fines and Fees Library patrons are responsible for returning borrowed materials by the end of the loan period. Library materials are considered in circulation until checked-in at a Newport Beach Public Library. 4.01 Overdue fines are charged for materials returned after the due date. The fine schedule is established by the Board of Library Trustees and reviewed on a biennial basis. 4.02 Library patrons are responsible for the replacement cost of lost materials, plus a processing charge. 4.03 Overdue fines are not charged to patrons registered in the homebound program. 5.0 Library Privileges The Library reserves the right to refuse borrowing privileges to patrons who abuse Library privileges. Such patrons may be identified as delinquent. Delinquent may be defined by the following circumstances: 5.01 A patron whose record shows unpaid fines and fees of $5.00 or more. 5.02 A patron who has ten overdue items outstanding. 5.03 A patron who has moved without notifying the Library of the current correct address. 6.0 Placing of Reserves Library patrons are permitted to place reserves on General Materials, New Books, Paperbacks, Compact Discs, eBooks, Tech Toys, Non-rental DVDs/Blu-rays, and Video Games in the collection. Reserves may also be placed for these materials, which are “on order”. 7.0 Confidentiality of Patron Records Library employees must refer all court-ordered requests to the Library Services Director. The Library shall, at all times, abide by California Government Code § 7927.105, which provides as follows: California Government Code § 7927.105 (a) As used in this section, the term “patron use records” includes both of the following: (1) Any written or electronic record that is used to identify a library patron and is provided by the patron to become eligible to borrow or use books and other materials. This includes, but is not limited to, a patron’s name, address, telephone number, or email address. 50 4 (2) Any written record or electronic transaction that identifies a patron’s borrowing information or use of library information resources. This includes, but is not limited to, database search records, borrowing records, class records, and any other personally identifiable uses of library resources, information requests, or inquiries. (b) This section does not apply to either of the following: (1) Statistical reports of patron use. (2) Records of fines collected by a library. (c) All patron use records of a library that is in whole or in part supported by public funds shall remain confidential. A public agency, or a private actor that maintains or stores patron use records on behalf of a public agency, shall not disclose those records to any person, local agency, or state agency, except as follows: (1) By a person acting within the scope of the person’s duties within the administration of the library. (2) By a person authorized in writing to inspect the records. The authorization shall be from the individual to whom the records pertain. (3) By order of the appropriate superior court. (Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.) 8.0 Special Conditions 8.01 Fees for Use. Use fees are charged for the Rental DVD/Blu-ray collections. These fees are established by the Board of Library Trustees and reviewed on a biennial basis. 8.02 Patrons must be 18 years of age or older to checkout DVDs/Blu-rays, Video Games and Tech Toys. 8.03 A fee is charged for Interlibrary Loan (ILL) service. 9.0 Circulation Policies Schedule of Fines/Fees. The fine schedule is established by the Board of Library Trustees and reviewed on a biennial basis. 9.01 Rental Fees • Rental DVDs/Blu-rays - $1.00 per day 9.02 Fines for Overdue Materials: • General Materials - $0.25/day to Maximum • DVDs/Blu-rays (non-rental) - $0.25/day to Maximum • Paperbacks, Periodicals - $0.25/day to Maximum • New Books - $0.25/day to Maximum • CDs - $0.25/day to Maximum • Lucky Day Books -$0.25/day to Maximum 51 5 • Rental DVDs/Blu-rays - $1.00/day to Maximum • Video Games - $1.00/day to Maximum • Laptop - $5.00/hour to Maximum • ILL - $0.25/day to Maximum • Tech Toys - $5.00/day to Maximum Maximum Fines: • General Materials, Audio Books, Lucky Day Books, and ILL Materials - $10.00 • Paperbacks, Periodicals - $5.00 • DVDs/Blu-rays - $10.00 • CDs - $10.00 • Video Games - $20.00 • Laptops - $1,200.00 • Tech Toys - $100.00 9.03 Replacement Cost of Materials - Actual Replacement Cost of Item When replacement cost cannot be determined, the following averages apply: • General Materials - $20.00 • Periodicals & Paperbacks (mass market) - $ 5.00 • DVDs/Blu-rays - $25.00 • CDs - $20.00 • Video Games - $50.00 • Laptops and/or peripherals- $1,200.00 • Interlibrary Loan (ILL) - Cost as determined by the lending library • Tech Toys - $400.00 When materials are replaced, fines paid are applied to replacement and processing charge. The following Processing Charges apply in addition to Replacement Costs: • General Materials, DVDs/Blu-rays, CDs, and Video Games - $10.00 • Paperbacks (mass market)/Periodicals - $3.00 • Tech Toys - $20.00 9.04 Other Fees: • Replacement of Compact Disc Cases - $1.00 • Replacement of DVD/Blu-ray/BOCD Case - $4.00 • Fee for Damage to Barcode or RFID tag on Library Materials - $1.00 • Interlibrary Loan Fee (per item): $5.00 Adopted - January 19, 1988 Amended - February 16, 1988 Amended - July 19, 1988 52 6 Amended - November 21, 1989 - Effective January 2, 1990 Amended - March 19, 1991 - Effective July 1, 1991 Amended - August 13, 1992 - Effective October 1, 1992 Amended - April 20, 1993 - Effective July 1, 1993 Amended - August 17, 1993 - Effective September 1, 1993 Amended - November 2, 1993 - Effective January 1, 1994 Section 9.04 - Effective July 1, 1995 Amended - November 21, 1994 - Effective January 1, 1995 Amended - August 15, 1995 - Effective October 1, 1995 Amended - September 19, 1995 - Effective October 1, 1995 Amended - August 19, 1997 - Effective October 1, 1997 Amended - November 17, 1998 - Effective January 1, 1999 Amended - December 19, 2000 - Effective January 1, 2001 Section 6.02 (reevaluate September 2001) Amended - March 20, 2001 - Effective April 1, 2001 Amended - July 20, 2004 - Effective September 30, 2004 Amended - June 20, 2006 - Effective June 21, 2006 Amended - October 17, 2006 - Effective October 18, 2006 Amended - March 16, 2010 - Effective May 15, 2010 Amended - December 5, 2011 - Approved by City Attorney December 22, 2011 Approved - February 6, 2012 Amended - September 4, 2013 Amended - September 22, 2014 Amended - February 16, 2016 Amended - February 27, 2018 Amended - June 15, 2020 – Effective July 13, 2020 Amended - June 20, 2022 Amended - January 17, 2023 Amended – January 21, 2025 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 21, 2025. 53 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT January 21, 2025 Agenda Item No. 8 ABSTRACT: The eBranch component of the Newport Beach Public Library consists of databases and downloadable eBooks, audiobooks, magazines, and streaming video. The eBranch is promoted as the 24/7/365 resource that is accessible anywhere and at any time. Many patrons take advantage of the services provided under the eBranch. DISCUSSION: Databases and online materials remain essential and well-used resources for the community and staff. The Library is proud to offer over forty databases that specialize in topics that appeal to all age groups and interest levels. Several databases have over 1,000 uses a month, including NewsBank, ProQuest, Consumer Reports, Morningstar, and Value Line. Staff is always on the lookout for ways to improve database selections, evaluating new databases for possible purchase and existing ones to see if they still meet the needs of the community. eBranch Service Provided Vendor eBooks and audiobooks OverDrive eMagazines Flipster and OverDrive Streaming Video Kanopy Downloadable eBooks and audiobooks: The Library saw an uptick in circulation of eBooks and Audiobooks in 2024, with a combined total of 173,138, compared to 164,687 in 2023. In 2012, when Amazon started allowing libraries to circulate Kindle books, eBooks surpassed audiobooks. While audiobooks still have not caught up, they are closing the gap. In 2020, the difference between eBooks and audiobooks was over 38,000, in 2021, it was 26,000, and in the last three years, it was 14,000. This trend seems to suggest that patrons are exploring different options for audiobooks as traditional CD players are no longer as prevalent as they used to be. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: eBranch, Database, and Downloadable Services Update 54 eBranch, Database, and Downloadable Services Update January 21, 2025 Page 2 The Library also subscribes to Comics Plus, which offers over 20,000 graphic novels, manga, and traditional digital comic books for readers of all ages. Books checked out through Comics Plus are simultaneous use, meaning there are never any wait times, and more than one patron can check out the same title at one time. Streaming Video: The Library introduced Kanopy, a streaming video service, in December of 2017. Kanopy offers access to over 27,000 films, ranging from documentaries to feature films, indie, and foreign films. The Kanopy collection includes titles from PBS, The Criterion Collection, and The Great Courses. In August 2021, Kanopy added major motion pictures from Warner Bros., MGM, and Lionsgate to their downloadable offerings. OverDrive acquired Kanopy, and as of September of 2022, no longer offers their own separate streaming movie service. In November of 2023, Kanopy moved to a different model, tickets rather than play credits, which allows libraries greater flexibility for allocating funds. Downloadable Magazines: The Library offers a collection of over 5,000 magazines through OverDrive, which are accessible through the popular Libby app. The Library also continues to subscribe to Flipster, another downloadable magazine service, that offers a different range of magazines than OverDrive. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 55 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT January 21, 2025 Agenda Item No. 9 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Patio Furniture In November, the City replaced the patio furniture at the second floor entrance of the Central Library. The new furniture offers more seating and tables in a variety of styles. The material was chosen for its durability to withstand the outdoor elements and high usage among the public. These same furniture styles and material have served a variety of uses by the public at both Marina Park and the OASIS Senior Center for the past nine years. WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Library Holiday Hours Tuesday, December 24, all locations close at 1 p.m. Wednesday, December 25, all locations closed December 26, 27 & 30, all locations close at 6 p.m. Tuesday, December 31, all locations close at 1 p.m. Wednesday, January 1, all locations closed •Board of Library Trustees Meeting Tuesday, January 21, 2025, 5 p.m. City Council Chambers, Civic Center REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Literacy All learner-/tutor matches have been finalized, so all our learners have been matched with tutors and are actively meeting. We have a total of 46 matched learners/tutors. Reservations for the upstairs Literacy Lab are now virtual. This new reservation system is easier, more efficient, and less confusing for staff. By streamlining and simplifying this reservation process, it allows tutors to schedule their tutoring sessions in advance and at the click of a button. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of November Library Activities – January 21, 2025 Meeting 56 Report of November Library Activities January 21, 2025 Page 2 Prepare for the upcoming Annual Literacy Holiday Potluck on December 7, where the entire Project Adult Literacy community is invited to come and celebrate PAL’s successes over the past year. Programming In November, the Library continued the twice-a-month Writers Workshop (which was recently renamed The Writers Group). It has proved to be a success, offering writers a place to bounce ideas off each other and sharpen skills. It continues to hit capacity each week. Feedback has been enthusiastic with many participants repeatedly mentioning that no other library offers such high caliber writing instruction. The Library also had the pleasure of hosting a Meet the Author event featuring, Michael Cannivet and his book The Four-Minute Retirement Plan. The educational presentation was engaging, informative and thoughtful. Many in the audience were fervently taking notes and pictures of the slides. Mr. Cannivet fielded several questions during Q&A and was very generous and sensitive in his responses. He somehow was able to make what could be a dry and intimidating topic, heartfelt. We received many comments on how great the presentation was from attendees on their way out. November’s Sunday Musicale featured solo pianist Victor Shlyakhtenko. He gave a beautiful performance and received a standing ovation. There were 176 in attendance. ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities At Mariners Branch (Mariners), Library Bingo, storytime, and LEGO Wednesdays were popular. The Seed Library continues to see significant use, with November bringing total checkouts for the new collection to over 1,000 since launching in April 2024. The Balboa Branch hosted Outer Space Crafts for kids and BARK: Read to a Dog, the latter predominantly attended by Newport Elementary students. And this month’s Sensory Play at Corona del Mar Branch (CdM) featured jingle bells; baking instruments; and ice cream cones mixed into a variety of sensory materials including rice; oatmeal; and cotton balls. Youth Services November’s Crafternoon and STEAM Lab programs at the Central Library (Central) were well-attended. Crafternoon celebrated fall with an owl craft; a thankful sunflower; a paper bag scarecrow; and a paper caramel apple, and STEAM Lab kicked off the holiday season early by using engineering skills to construct pop-up greeting cards. Class Visits At Central, 70 first graders from Newport Heights visited for a tour. In two groups, they were shown different sections of the children's area and the book return conveyor belt; learned the rules of the library; listened to a story; received library cards; and checked out books. CdM hosted three first-grade classes from Eastbluff Elementary. Each class rotated through an interactive discussion and storytime with the librarian; a tour of the Library and Fire Station 5. Outreach The Library Mayor’s Youth Council mentee, Alex Denisova, attended the November Board of Library Trustees meeting and dutifully led the Pledge of Allegiance. Staff also prepared a PowerPoint presentation to be readily available for future offsite parent group presentations. 57 Report of November Library Activities January 21, 2025 Page 3 Special Programs November marked the conclusion of the highly anticipated In-N-Out Cover to Cover reading program. Upon completion of reading five books or 300 minutes, each child participant earned a free hamburger or cheeseburger, with the option to earn three total awards. A record 872 patrons registered this year (compared to 623 in 2023), and staff issued 1,675 achievement awards. Personnel Sara Bert joined the Mariners staff as a Library Page this month. Also at Mariners, Library Clerk Piers Brown, Senior Library Clerk Liz McKibbin, and Library Clerk Mikaela Malsy completed online trainings related to their positions. CdM Branch Librarian Nadia Dallstream completed a City sponsored training: LCW - Maximizing Performance Through Documentation, Evaluation and Corrective Action. ANDREW KACHATURIAN, ADULT SERVICES COORDINATOR Teen Services Thirteen members of the current Young Adult Advisory Council met on November 13. They discussed books that they are currently reading, films that they are interested in, and topics from English classes such as a discussion on Shakespeare’s MacBeth. There were refreshments and a trivia game that they found engaging and worked together in groups on. They also participated in a thoughtful Red Cross campaign to create holiday cards for military personal and veterans called Holidays for Heroes. Staffing Current recruitments include two part-time Library Assistant positions, one full-time Library Assistant, and four Library Pages. Interviews for all seven positions are scheduled for December. Facilities Issues with the exterior lighting at Mariners have been resolved and all lights are once again operating correctly. We are working with the City to have a technician investigate one remaining issue with the lighting control systems for any future programming needs. Public Works began remodeling the Central Library kitchenette. It will be under construction through December. We look forward to the completion of this project. 58 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2024 2024 2024 2024 2024 2024 2025 2025 2025 2025 2025 2025 Tracked by #searches A to Z Databases 684 644 411 436 972 3147 Alexander Street 730 168 478 664 93 2133 Ancestry 588 514 290 249 201 1842 AskART 14 18 15 12 11 70 Brainfuse JobNow/VetNow 158 79 15 55 13 320 Britannica School Edition 1 119 1979 50 57 2206 Exploring Race in Society 2 5 29 32 30 98 Gale Archives Unbound 284 236 143 284 29 976 Gale Directory Library 16 36 78 75 16 221 Gale in Context: Biography 14 5 316 286 56 677 Gale in Context: Elementary 3 3 63 2 2 73 Gale in Context: Environmental 0 0 20 74 12 106 Gale in Context: Opposing View 1 2 343 233 765 1344 Gale Interactive: Science 0 0 0 0 0 0 Gale Literature Resource Center 20 18 50 89 64 241 Gale Virtual Reference Library 19 29 51 154 186 439 HeritageQuest 150 50 121 55 114 490 Legal Information Ref Center 103 86 68 44 39 340 National Geographic 14 26 60 143 60 303 National Geographic Kids 8 13 30 150 35 236 NewsBank 770 1638 1939 1159 1092 6598 NoveList Plus 81 23 64 31 45 244 NoveList K-8 Plus 41 6 22 26 22 117 ProQuest 3058 3526 4107 4074 4783 19548 Proquest eLibrary 4 34 39 18 8 103 Reference Solutions Business 325 359 366 211 274 1535 Reference Solutions Residential 33 9 17 5 37 101 SIRS Discoverer 2 16 120 283 410 831 SIRS Issues Researcher 856 740 1317 1884 549 5346 World Book Online 34 19 187 90 99 429 Tracked by #page views Artist Works 3 4 2 1 5 15 Consumer Reports 2442 2585 1928 2089 2527 11571 CultureGrams 23 48 183 12 108 374 Morningstar 5545 4471 3207 9879 5902 29004 RealQuest 57 29 12 32 38 168 Tumblebooks 3 126 7 10 5 151 Value Line 12179 10816 12942 14370 11729 62036 Tracked by courses LinkedIn Learning 291 257 332 405 312 1597 Tracked by books logged Beanstack 9161 3189 3875 3256 2728 22209 Tracked by Hours Used ABC Mouse 45.00 46.23 42.58 12.72 16.93 163.46 Beanstack 5385 445 280 265 144 6519 Rosetta Stone 58.01 53.38 63.06 25.70 7.23 207.38 Database FY Comparisons YTD 24/25 Proquest Articles Retrieved 2024-2025 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 1279 1530 1636 1740 1907 1618 Newspapers--Current 1285 1161 1426 1277 1671 1364 Newspapers--Historical 3576 2019 1982 2675 2151 2481 Magazines 17 56 44 82 18 43 59 NB P L W e b s i t e U s a g e 2 0 2 4 - 2 0 2 5 Me t r i c Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l To t a l U s e r s 31 1 7 5 32 3 4 1 28 1 2 3 25 8 9 1 24 6 3 1 28 4 3 2 14 2 1 6 1 Ne w U s e r s 23 8 9 0 24 7 4 7 20 1 7 4 17 3 8 8 16 0 9 9 20 4 6 0 10 2 2 9 8 Se s s i o n s 49 4 2 6 50 6 1 6 47 0 0 8 44 4 7 0 40 5 1 9 46 4 0 8 23 2 0 3 9 Pa g e v i e w s 10 6 2 5 4 11 1 5 0 3 10 6 1 6 3 10 5 7 4 2 92 6 7 8 10 4 4 6 8 52 2 3 4 0 Se s s i o n s P e r U s e r 2 2 2 2 2 2 -- Pa g e s P e r S e s s i o n 2 2 2 2 2 2 -- Av g . S e s s i o n D u r . ( m i n ) 5 6 6 6 6 6 -- Bo u n c e R a t e ( % ) 60 62 59 56 61 60 -- To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l D a t a T r a n s f e r r e d ( G B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 15 2 12 5 15 5 14 7 13 2 14 2 71 0 Cd M 19 0 13 1 16 0 24 5 13 2 17 2 85 8 Ma r i n e r s 20 0 0 16 4 0 19 0 0 18 7 0 15 7 0 17 9 6 89 8 0 Ce n t r a l 12 5 5 0 13 0 5 0 12 6 0 0 13 1 8 0 10 8 6 0 12 4 4 8 62 2 4 0 To t a l 14 8 9 2 14 9 4 6 14 8 1 5 15 4 4 2 12 6 9 4 14 5 5 8 72 7 8 9 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l U n i q u e P a t r o n s 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 38 5 32 3 28 0 29 2 26 2 30 8 15 4 2 Cd M 40 6 30 8 32 0 40 3 27 9 34 3 17 1 6 Ma r i n e r s 13 4 3 12 8 6 14 2 0 14 6 4 13 3 3 13 6 9 68 4 6 Ce n t r a l 86 2 4 89 1 3 93 1 4 99 2 0 85 3 9 90 6 2 45 3 1 0 To t a l 10 7 5 8 10 8 3 0 11 3 3 4 12 0 7 9 10 4 1 3 11 0 8 3 55 4 1 4 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e N u m b e r o f P a t r o n s P e r D a y 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 36 28 25 26 24 28 13 9 Cd M 24 20 20 26 19 22 10 9 Ma r i n e r s 11 0 10 2 12 4 13 8 10 7 11 6 58 1 Ce n t r a l 66 5 62 8 67 3 69 2 54 9 64 1 32 0 7 To t a l 83 5 77 8 84 2 88 2 69 9 80 7 40 3 6 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e U s a g e P e r P a t r o n ( M B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 40 4 39 7 56 6 51 4 51 6 47 9 23 9 7 Cd M 47 9 43 6 51 3 62 3 48 3 50 7 25 3 4 Ma r i n e r s 15 2 0 13 0 0 13 7 0 13 1 0 12 0 0 13 4 0 67 0 0 Ce n t r a l 14 9 0 15 0 0 13 8 0 13 6 0 13 0 0 14 0 6 70 3 0 To t a l 38 9 3 36 3 2 38 2 9 38 0 7 34 9 9 37 3 2 18 6 6 1 60 NOV 24 YTD 24/25 YTD 23/24 BALBOA 2,338 13,727 11,268 CdM 3,340 19,030 19,128 MARINERS 20,930 106,060 109,368 CENTRAL 46,286 252,088 272,980 eBooks 7,650 39,748 38,613 eMagazines 5,944 25,702 18,683 eAudiobooks 7,453 37,560 31,418 Streaming Films 3,604 17,157 7,972 TOTAL 97,545 511,072 509,430 DEC 23 95,713 JAN 24 104,644 FEB 24 96,746 MAR 24 104,354 APR 24 100,244 MAY 24 98,839 JUN 24 103,516 JUL 24 107,857 AUG 24 103,800 SEP 24 100,426 OCT 24 101,444 NOV 24 97,545 TOTAL 1,215,128 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2024 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 90,000 95,000 100,000 105,000 110,000 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,213,486 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 CIRCULATION 61 NOV 24 YTD 24/25 YTD 23/24 BALBOA 299 1,918 1,948 CdM 600 3,653 3,076 MARINERS 2,042 10,551 10,192 CENTRAL 5,311 34,280 32,591 TOTAL 8,252 50,402 47,807 12 Month Comparison DEC 23 7,645 JAN 24 9,811 FEB 24 9,654 MAR 24 10,057 APR 24 9,704 MAY 24 9,602 JUN 24 11,485 JUL 24 11,228 AUG 24 10,703 SEP 24 9,943 OCT 24 10,276 NOV 24 8,252 TOTAL 118,360 NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2024 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 8,000 9,000 10,000 11,000 12,000 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 115,765 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 REFERENCE 62 NOV 24 YTD 24/25 YTD 23/24 BALBOA 1,825 11,500 10,466 CdM 2,653 16,452 15,154 MARINERS 11,095 62,250 61,184 CENTRAL 31,815 189,272 184,396 TOTAL 47,388 279,474 271,200 12 Month Comparison DEC 23 47,392 JAN 24 63,061 FEB 24 53,105 MAR 24 54,930 APR 24 56,328 MAY 24 52,357 JUN 24 55,294 JUL 24 58,932 AUG 24 57,210 SEP 24 56,673 OCT 24 59,271 NOV 24 47,388 TOTAL 661,941 NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2024 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 45,000 50,000 55,000 60,000 65,000 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 653,667 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PATRONS SERVED IN LIBRARY 63 NOV 24 YTD 24/25 YTD 23/24 BALBOA 324 2,024 979 CdM 1,026 6,223 3,678 MARINERS 2,051 11,005 4,838 CENTRAL 4,288 43,274 31,596 TOTAL 7,689 62,526 41,091 12 Month Comparison DEC 23 7,204 JAN 24 8,800 FEB 24 9,057 MAR 24 10,506 APR 24 9,632 MAY 24 12,893 JUN 24 10,546 JUL 24 14,436 AUG 24 12,885 SEP 24 13,203 OCT 24 14,313 NOV 24 7,689 TOTAL 131,164 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2024 BALBOA CdM MARINERS CENTRAL 2,500 5,000 7,500 10,000 12,500 15,000 17,500 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 109,729 45,000 55,000 65,000 75,000 85,000 95,000 105,000 115,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PROGRAM ATTENDANCE 64 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT January 21, 2025 Agenda Item No. 9 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR 2024 Year in Review The Library had an eventful 2024. Here is a review highlighting some of the accomplishments from the past year. • The Central Library celebrated its 30th anniversary in July. The Library hosted an Open House and saw over 650 patrons celebrate with us, sharing their appreciation of the importance and impact the Library has had on their lives. • Mariners Branch introduced the Seed Library with a special seed planting program. To introduce the program, families were invited to start growing with seeds, soil, and containers provided at potting stations set up on the grass behind the branch. The event was well attended, and the Seed Library continues to generate interest. From April to December, a total 1,064 seed packets were checked out. • Corona del Mar Branch’s annual Fire Station Storytime was another tremendous success with almost 240 in attendance. In partnership with Fire Station 5, patrons enjoyed a storytime with Fire personnel followed by a station tour and presentation of the fire truck and equipment. • Balboa Branch launched a new program, Toy Train Thursdays. Offered weekly, Toy Train Thursdays is a creative building program where the Library supplies wooden trains, tracks, and other building pieces. Participation totaled 427 for the year. • In August, the Central Library offered the first STEAM Lab which gave participants the opportunity to learn about the visible light spectrum and saturation. Other themes included engineering mazes and roads; plant life cycles; and constructing pop-up greeting cards. • A record 872 patrons registered for the 2024 In-N-Out Cover to Cover reading program (compared to 623 in 2023), and staff issued 1,675 achievement awards. • In response to the numerous requests for a writers’ working group, the Library introduced The Writers Group. It is designed for participants who completed the popular Storytellers Writing Workshop to foster the continued exchange of feedback and accountability in their writing projects. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of December Library Activities – January 21, 2025 Meeting 65 Report of December Library Activities January 21, 2025 Page 2 • The Newport Beach Public Library Foundation donated $55,000 to fund the Seed Library, continue the State Parks Pass lending program, provide database subscriptions to LinkedIn Learning and VetNow/HelpNow, expand children’s program offerings providing funds for a projector and screen, and fund a new catalog stand for patrons’ use. • The Friends of the Library contributed $200,000 to support the purchase of materials in a variety of formats for all age groups and provide funding for mainstay programs such as storytimes, craft programs, college-prep workshops, Summer Reading Program, Meet the Author, and Sunday Musicales. • Project Adult Literacy (PAL) transitioned to the America Learns platform for data management, helping to streamline the annual California State Library reporting process, and allowing tutors and volunteers to report their service hours in an efficient manner. Tutors and volunteers served over 2,000 hours. PAL hosted more than 210 classes and events helping nearly 60 active learners. • Outreach totaled an over 90% increase over the previous year, reaching 12,022 community members over 49 total outreach events (compared to 36 in 2023). Newly attended events included the Spirit Run; the City’s Touch a Truck event; the CdM Scenic 5k; the Newport-Mesa Unified School District’s Back to School Resource Fair; and Big Newport’s Kids Day for the release of The Wild Robot. • The City Arts Commission proposed moving from a two-year display to a three-year display for ongoing phases of the Sculpture Exhibition. City Council approved the proposal, which included extending the exhibition period for the existing sculptures currently in Civic Center Park. • The Library added a new mobile app in April. The app is user friendly and has a strong visual interface with greater customization capabilities. • Launched online passport appointment reservations allowing for convenient scheduling, streamlined oversight of appointments, and automated reminders with links to helpful information. Similarly, reservations for the PAL Lab are now virtual allowing tutors to schedule their learner-tutor sessions in advance. • September was Library Card Sign-up Month, which is held annually at the beginning of the school year. This year’s initiative saw the addition of 1,136 new library card registrations, a 27% increase over last September’s 897 new registrations. • The Library opened 9,235 new library card accounts and checked out 1,212,986 items in 2024! • Looking back at 2024 also provides a glimpse for an exciting future. In February, the City held a groundbreaking ceremony for Witte Hall, and in May, City Council approved a design concept for the new Balboa Branch Library and Fire Station No. 1 replacement project. 66 Report of December Library Activities January 21, 2025 Page 3 WHEELHOUSE LIST FOR LIBRARY TRUSTEES • Sunday Musicale: Duo Duoro Sunday, January 19, 3 p.m. Friends Room, Central Library • Friends Used Book Sale Friday, February 7, 1 – 4 p.m. (Members Only) Saturday, February 8, 9 a.m. – 2 p.m. Friends Room, Central Library • Witte Lecture: Bret Stephens Friday, January 24, 7 p.m. Saturday, January 25, 2 p.m. Friends Room, Central Library • Sunday Musicale: Yuki Shibamoto Sunday, February 16, 3 p.m. Friends Room, Central Library • Medicine in Our Backyard: Integrative Health Monday, January 27, 7 p.m. Friends Meeting Room, Central Library • Board of Library Trustees Meeting Tuesday, February 18, 5 p.m. City Council Chambers, Civic Center REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Catalog Enhancements Based on patron and staff suggestions, the library added a “Add to Lists” button to the results display in the catalog. We are hopeful that having the button in a more prominent location will bring more awareness about this valuable feature. Literacy Project Adult Literacy hosted its Annual Literacy Holiday Potluck on December 7. Over 60 volunteers, tutors, learners, board members, family and friends enjoyed the food, conversation, and fun door prizes. ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities At the Mariners Branch Library (Mariners), a popular drop-in fall leaf decorating activity concluded with 181 children participating. The Balboa Branch offered Winter Wonderland crafts with holiday cards, festive bookmarks, and colorful winter trees. And December test proctoring requests were high at the Corona del Mar Branch (CdM) with end of semester exams. Special Events CdM hosted a Holiday Open House event with 600 patrons visiting during the annual Corona del Mar Christmas Walk. The library was decorated for the holidays and offered a wide assortment of cookies, pastries, coffee, hot cocoa, tea, chocolates, and candies for patrons. Fun activities for adults and children included games, contests, crafts, a photo area, and two Holiday Storytimes. Board of the Library Trustee Vice Chair Antonella Castro and her daughter Palomma were guest readers during the afternoon Holiday Storytime. Many patrons were happy to have a family-friendly spot to relax amidst the hustle and bustle of the main event. Youth Services Five festively dressed dogs visited the Central Library (Central) during December's Read to a Dog program. With so many dogs, several participants were able to practice reading with each of the different dogs. And 67 Report of December Library Activities January 21, 2025 Page 4 a highlight of the month was Central’s December Crafternoon event. The Winter Treats themed Crafternoon included gingerbread house making, mug and gingerbread man crafts, and candy cane creations. Patrons also enjoyed candy cane treats and hot cocoa packets to take home. At the end of the month, Youth Services took a programming break for the holidays. This break allows staff time to catch up on other projects. Class Visits Fifty first graders from Lincoln Elementary visited Central for a tour. In two groups, they were shown different sections of the children's area and the circulation workroom. This behind the scenes look included a demonstration of the book return conveyor belt. Students also learned the rules of the library and listened to a story. Outreach Library Mayor’s Youth Council mentee, Alex Denisova, attended the December City Council meeting, getting a first-hand view of the certification of general municipal election results and the annual City Council reorganization process. Personnel Mariners part-time Clerk Mikaela Malsy accepted a promotion to part-time Library Assistant. Mikaela joins the Balboa Branch team following a vacancy at the branch in October. ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Teen Services Members of the Young Adult Advisory Council met on December 11. With the holidays looming, there was a smaller group of seven teens for this meeting. They discussed new movie releases that they were looking forward to as well as books that they were reading. They played games and participated in a book exchange. There was also a discussion about preferred times for the Teen Snack and Study event held across three days at the Central Library in December. The Teen Snack and Study was held in the Sword Room on the second floor of the Central Library on Thursday 12/12, Saturday 12/14, and Sunday 12/15 with a total of 45 students participating. The collective study space is proving to be popular with teens. There are light refreshments offered to those attending. Staffing Part-time Library Assistant Melinda Moss, who started with the library in 2018, was promoted to full-time Library Assistant. She will move into her new role in January. She has been a valuable member of the Reference department, and we look forward to her additional contributions. Anthony Duhamel was promoted from Library Page to part-time Library Assistant and relocated from Corona del Mar Branch to Central Library where he will join the Reference department. We are still recruiting for one more part-time Library Assistant, one part-time Library Clerk, and five Library Pages. Facilities The Central Library kitchenette work has been progressing as expected and we expect to see this completed in early January. 68 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2024 2024 2024 2024 2024 2024 2025 2025 2025 2025 2025 2025 Tracked by #searches A to Z Databases 684 644 411 436 972 419 3566 Alexander Street 730 168 478 664 93 296 2429 Ancestry 588 514 290 249 201 453 2295 AskART 14 18 15 12 11 8 78 Brainfuse JobNow/VetNow 158 79 15 55 13 10 330 Britannica School Edition 1 119 1979 50 57 8 2214 Exploring Race in Society 2 5 29 32 30 4 102 Gale Archives Unbound 284 236 143 284 29 209 1185 Gale Directory Library 16 36 78 75 16 8 229 Gale in Context: Biography 14 5 316 286 56 62 739 Gale in Context: Elementary 3 3 63 2 2 8 81 Gale in Context: Environmental 0 0 20 74 12 1 107 Gale in Context: Opposing View 1 2 343 233 765 37 1381 Gale Interactive: Science 0 0 0 0 0 0 0 Gale Literature Resource Center 20 18 50 89 64 49 290 Gale Virtual Reference Library 19 29 51 154 186 18 457 HeritageQuest 150 50 121 55 114 58 548 Legal Information Ref Center 103 86 68 44 39 12 352 National Geographic 14 26 60 143 60 42 345 National Geographic Kids 8 13 30 150 35 43 279 NewsBank 770 1638 1939 1159 1092 1137 7735 NoveList Plus 81 23 64 31 45 30 274 NoveList K-8 Plus 41 6 22 26 22 41 158 ProQuest 3058 3526 4107 4074 4783 19420 38968 Proquest eLibrary 4 34 39 18 8 10 113 Reference Solutions Business 325 359 366 211 274 294 1829 Reference Solutions Residential 33 9 17 5 37 15 116 SIRS Discoverer 2 16 120 283 410 180 1011 SIRS Issues Researcher 856 740 1317 1884 549 1646 6992 World Book Online 34 19 187 90 99 29 458 Tracked by #page views Artist Works 3 4 2 1 5 1 16 Consumer Reports 2442 2585 1928 2089 2527 2319 13890 CultureGrams 23 48 183 12 108 78 452 Morningstar 5545 4471 3207 9879 5902 7052 36056 RealQuest 57 29 12 32 38 59 227 Tumblebooks 3 126 7 10 5 38 189 Value Line 12179 10816 12942 14370 11729 13208 75244 Tracked by courses LinkedIn Learning 291 257 332 405 312 252 1849 Tracked by books logged Beanstack 9161 3189 3875 3256 2728 1731 23940 Tracked by Hours Used ABC Mouse 45.00 46.23 42.58 12.72 16.93 7.75 171.21 Beanstack 5385 445 280 265 144 163 6682 Rosetta Stone 58.01 53.38 63.06 25.70 7.23 27.50 234.88 Database FY Comparisons YTD 24/25 Proquest Articles Retrieved 2024-2025 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 1279 1530 1636 1740 1907 4548 2107 Newspapers--Current 1285 1161 1426 1277 1671 1266 1348 Newspapers--Historical 3576 2019 1982 2675 2151 1601 2334 Magazines 17 56 44 82 18 13 38 69 NB P L W e b s i t e U s a g e 2 0 2 4 - 2 0 2 5 Me t r i c Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l To t a l U s e r s 31 1 7 5 32 3 4 1 28 1 2 3 25 8 9 1 24 6 3 1 24 0 9 2 27 7 0 9 16 6 2 5 3 Ne w U s e r s 23 8 9 0 24 7 4 7 20 1 7 4 17 3 8 8 16 0 9 9 14 8 0 4 19 5 1 7 11 7 1 0 2 Se s s i o n s 49 4 2 6 50 6 1 6 47 0 0 8 44 4 7 0 40 5 1 9 39 3 2 9 45 2 2 8 27 1 3 6 8 Pa g e v i e w s 10 6 2 5 4 11 1 5 0 3 10 6 1 6 3 10 5 7 4 2 92 6 7 8 98 1 9 6 10 3 4 2 3 62 0 5 3 6 Se s s i o n s P e r U s e r 2 2 2 2 2 2 2 -- Pa g e s P e r S e s s i o n 2 2 2 2 2 3 2 -- Av g . S e s s i o n D u r . ( m i n ) 5 6 6 6 6 8 6 -- Bo u n c e R a t e ( % ) 60 62 59 56 61 61 60 -- To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l D a t a T r a n s f e r r e d ( G B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 15 2 12 5 15 5 14 7 13 2 18 6 14 9 89 6 Cd M 19 0 13 1 16 0 24 5 13 2 18 1 17 3 10 3 9 Ma r i n e r s 20 0 0 16 4 0 19 0 0 18 7 0 15 7 0 17 8 0 17 9 3 10 7 6 0 Ce n t r a l 12 5 5 0 13 0 5 0 12 6 0 0 13 1 8 0 10 8 6 0 11 3 4 0 12 2 6 3 73 5 8 0 To t a l 14 8 9 2 14 9 4 6 14 8 1 5 15 4 4 2 12 6 9 4 13 4 8 6 14 3 7 9 86 2 7 5 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l U n i q u e P a t r o n s 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 38 5 32 3 28 0 29 2 26 2 33 0 31 2 18 7 2 Cd M 40 6 30 8 32 0 40 3 27 9 32 1 34 0 20 3 7 Ma r i n e r s 13 4 3 12 8 6 14 2 0 14 6 4 13 3 3 14 0 4 13 7 5 82 5 0 Ce n t r a l 86 2 4 89 1 3 93 1 4 99 2 0 85 3 9 90 9 1 90 6 7 54 4 0 1 To t a l 10 7 5 8 10 8 3 0 11 3 3 4 12 0 7 9 10 4 1 3 11 1 4 6 11 0 9 3 66 5 6 0 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e N u m b e r o f P a t r o n s P e r D a y 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 36 28 25 26 24 24 27 16 3 Cd M 24 20 20 26 19 22 22 13 1 Ma r i n e r s 11 0 10 2 12 4 13 8 10 7 10 8 11 5 68 9 Ce n t r a l 66 5 62 8 67 3 69 2 54 9 59 0 63 3 37 9 7 To t a l 83 5 77 8 84 2 88 2 69 9 74 4 79 7 47 8 0 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e U s a g e P e r P a t r o n ( M B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 40 4 39 7 56 6 51 4 51 6 57 6 49 5 29 7 3 Cd M 47 9 43 6 51 3 62 3 48 3 57 7 51 8 31 1 0 Ma r i n e r s 15 2 0 13 0 0 13 7 0 13 1 0 12 0 0 13 0 0 13 3 3 80 0 0 Ce n t r a l 14 9 0 15 0 0 13 8 0 13 6 0 13 0 0 12 8 0 13 8 5 83 1 0 To t a l 38 9 3 36 3 2 38 2 9 38 0 7 34 9 9 37 3 3 37 3 2 22 3 9 3 70 DEC 24 YTD 24/25 YTD 23/24 BALBOA 2,213 15,940 13,390 CdM 3,231 22,261 22,562 MARINERS 18,582 124,642 127,611 CENTRAL 44,283 296,371 321,332 eBooks 8,179 47,927 46,328 eMagazines 5,945 31,647 24,851 eAudiobooks 7,654 45,214 37,588 Streaming Films 3,484 20,641 11,481 TOTAL 93,571 604,643 605,143 JAN 24 104,644 FEB 24 96,746 MAR 24 104,354 APR 24 100,244 MAY 24 98,839 JUN 24 103,516 JUL 24 107,857 AUG 24 103,800 SEP 24 100,426 OCT 24 101,444 NOV 24 97,545 DEC 24 93,571 TOTAL 1,212,986 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2024 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 90,000 95,000 100,000 105,000 110,000 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,213,486 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 CIRCULATION 71 DEC 24 YTD 24/25 YTD 23/24 BALBOA 360 2,278 2,269 CdM 573 4,226 3,542 MARINERS 1,634 12,185 11,845 CENTRAL 4,814 39,094 37,796 TOTAL 7,381 57,783 55,452 12 Month Comparison JAN 24 9,811 FEB 24 9,654 MAR 24 10,057 APR 24 9,704 MAY 24 9,602 JUN 24 11,485 JUL 24 11,228 AUG 24 10,703 SEP 24 9,943 OCT 24 10,276 NOV 24 8,252 DEC 24 7,381 TOTAL 118,096 NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2024 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 8,000 9,000 10,000 11,000 12,000 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 115,765 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 REFERENCE 72 DEC 24 YTD 24/25 YTD 23/24 BALBOA 1,841 13,341 12,311 CdM 2,967 19,419 18,501 MARINERS 10,258 72,508 72,397 CENTRAL 31,794 221,066 215,383 TOTAL 46,860 326,334 318,592 12 Month Comparison JAN 24 63,061 FEB 24 53,105 MAR 24 54,930 APR 24 56,328 MAY 24 52,357 JUN 24 55,294 JUL 24 58,932 AUG 24 57,210 SEP 24 56,673 OCT 24 59,271 NOV 24 47,388 DEC 24 46,860 TOTAL 661,409 NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2024 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 45,000 50,000 55,000 60,000 65,000 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 653,667 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PATRONS SERVED IN LIBRARY 73 DEC 24 YTD 24/25 YTD 23/24 BALBOA 217 2,241 1,132 CdM 1,431 7,654 5,395 MARINERS 1,467 12,472 6,323 CENTRAL 3,150 46,424 35,445 TOTAL 6,265 68,791 48,295 12 Month Comparison JAN 24 8,800 FEB 24 9,057 MAR 24 10,506 APR 24 9,632 MAY 24 12,893 JUN 24 10,546 JUL 24 14,436 AUG 24 12,885 SEP 24 13,203 OCT 24 14,313 NOV 24 7,689 DEC 24 6,265 TOTAL 130,225 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2024 BALBOA CdM MARINERS CENTRAL 2,500 5,000 7,500 10,000 12,500 15,000 17,500 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 109,729 45,000 55,000 65,000 75,000 85,000 95,000 105,000 115,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PROGRAM ATTENDANCE 74 Jerold D Kappel, CEO Newport Beach Public Library Foundation Memo To: Library Trustees From: Jerold D Kappel, CEO Date: January 15, 2025 Re: Library Foundation Report 1. The January 2025 Board Meeting was held on January 13. As reported earlier, there was no December meeting, but a reception for the Board and Library Trustees. Trustee Chair Chase Rief gave a detailed overview of the Library—funding, services, programs, and patrons served. The Foundation Board of Directors highly appreciated it. a. The next Foundation Board meeting is scheduled for Monday, February 10, 2025. 2. The Foundation has matched $299,000 of the $500,000 anonymous matching gift challenge. With current and future committed contributions, the Foundation has raised $10,250,000 towards its agreement to fund $11,750,000 towards the construction of Witte Hall. a. The Foundation’s Witte Hall tab on its website has a video showing the construction progress which is updated weekly. 3. The Pals4Pal organization is still working with the California Attorney General on its dissolution. We anticipated that it would be final by this time. The Foundation has filed all necessary documents for the transition. 4. Programming a. The Witte Lecture Series presentations with Bret Stephens for January 24 and 25 75 2 b.are both sold-out with a waiting list for both lectures. The remaining Witte Lectures are selling well, and we anticipate selling out for all six remaining (Friday evening and Saturday afternoon for the three remaining lectures). c.Both Library Live presentations in the Fall—Bonnie Garmus and Rosanna Xia—were sold out. The Garmus event attracted over 500 people on the Civic Center Green. The Spring lectures by Javier Zamora and Viet Thanh Nguyen have very few tickets remaining. d.The free Medicine in Our Backyard lectures return with a presentation on Integrative Health, Nutrition, Food Allergies and You, with Kiran Sachdev, MD from UCI Health, on Monday January 27, 2025. There will be five lectures this Spring. Average attendance is +/- 70. e.The six Spring free Finance Literacy Workshops that focus on estate planning return on March 24. The Foundation’s finance workshops are the most highly attended of any site that presents these workshops. i.A reminder that no presenters at these workshops are licensed to sell any financial products. The presenter does not receive any attendee contact information. f.The free Book Discussion Group has over 40 readers attending. The January book was Solito by Library Live speaker Javier Zamora. The Book Discussion Group runs monthly through May. g.The free Spotlight on Science will feature Spring Spotlight will feature Dr. Grant MacGregor on CRISPR (gene editing) and renowned seismologist Lucy Jones on California tectonic activity (earthquakes.) 5.I am monitoring issues with California and federal funding of libraries. There is mounting concern that the incoming Congress and administration will zero out funding for the Institute of Museum and Library Services. California receives $15 million from IMLS as a pass-through grant annually, the largest grant in the nation. The federal funding is about one-third of the total funding for libraries in the state. 6.Bookmark, winter 2025 edition, has been published and mailed to over 1400 donors and key community leaders. It has also been distributed throughout the four branches and other public buildings. It includes a reprint of then Mayor Will O’Neill’s speech at the September Library Leadership Reception, Councilmember Robyn Grant’s presentation at the beam signing ceremony, a page on Project Adult Literacy and a reprint of Mercedes Adrián Sanz essay in “In Our Own Words”, Library events, a special thank you to the Friends of the Library, and the Foundation’s annual report. a.It is noted in the report that the Foundation contributed $199,625 to the Newport Beach Public Library for free community programs, direct grants to the Library, and capital campaign expenses for the construction of Witte Hall. When you include the ticketed lectures of Library Live and Witte Lectures, the total support for the Library is $384,718. 76