HomeMy WebLinkAboutC-4859 - Grant Agreement for Special Event Support Program FY 11-12 - NB Film FestivalGRANT AGREEMENT
BETWEEN THE CITY OF NEWPORT BEACH AND
:\ THE NEWPORT BEACH FILM FESTIVAL
U This Grant Agreement ( "Agreement ") is entered into this 12th day of October
2011, by and between the City of Newport Beach, a California municipal corporation
and Charter City ( "City "), and the Newport Beach Film Festival a California nonprofit
corporation located at 4540 Campus Drive, Newport Beach, CA 92660 ( "Grantee "). City
and Grantee are at times individually referred to as "Party" and collectively as "Parties"
herein.
RECITALS
A. It is the policy of the City Council that the City's budget specifically allows
the City Council to direct revenue towards non- profit agencies, community groups,
community events, or enhancement projects with worthy projects or programs which the
City Council deems beneficial to resident's quality of life.
B. Grantee requested a grant from the City for the 2012 Newport Beach Film
Festival ( "Grant Proposal ").
C. The City Council determined the Grant Proposal is for a worthy project
that will benefit the City's resident's quality of life.
D. The City Council approved a grant in the amount of Ninety Thousand and
00/100 ($90,000.00) ( "Grant Funds ") to Grantee pursuant to certain conditions
regarding expenditure, reporting, and accounting requirements.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
City awards to Grantee Grant Funds in the amount of Ninety Thousand and 00/100
($90,000.00) as requested by Grantee in the Grant Proposal attached hereto as Exhibit
"A" and incorporated herein by reference, or as authorized by the City Council.
Grant Funds shall be disbursed by City to Grantee as follows (select one):
❑ At the time of execution of this Agreement.
❑ On or before _ day of 20_
Q In two installments on the following dates: (a) $60,000 on November 1, 2011 (b)
$30,000 on January 15, 2012.
2. TERM
The term of this Agreement shall commence on the date first written above ( "Effective
Date ") and shall continue in full force and effect until June 30, 2012, unless terminated
earlier as provided herein.
3. RESTRICTIONS ON USE OF FUNDS
The Grant Funds are subject to the following expenditure conditions ( "Approved Uses "):
(a) The Grant Funds shall be expended solely for the purposes provided in
Exhibit "A ";
(b) The Grant Funds shall not be used for any activity that would violate City,
state or federal statutory or decisional law such as regulations affecting
non - profit or tax exempt organizations exempt from taxation pursuant to
Section 501(c)(3) of the Internal Revenue Code; and
Grantee further warrants to City that the Grant Funds will be spent solely for the
Approved Uses and the Grant Funds shall be used by Grantee during this Agreement's
term otherwise the Grant Funds shall be returned to City, as provided in Section 5
below.
4. REPORTING AND ACCOUNTING REQUIRMENTS
(a) At all times during the term of this Agreement, Grantee shall maintain true,
proper, and complete books, records, and accounts (collectively, "Books
and Records ") in which shall be entered fully and accurately all
transactions taken with respect to the operations of Grantee under the
Grant Proposal and the expenditure of the Grant Funds. Grantee shall
maintain the Books and Records in accordance with Generally Accepted
Accounting Principles.
(b) City reserves the right to designate its own employee representative(s) or
its contracted representative(s) with a Certified Public Accounting firm who
shall have the right to audit Grantee's accounting procedures and internal
controls of Grantee's financial systems as they relate to the Grant
Proposal and to examine any cost, revenue, payment, claim, other records
or supporting documentation resulting from any items set forth in this
Agreement. Any such audit(s) shall be undertaken by City or its
representative(s) at mutually agreed upon reasonable times and in
conformance with generally accepted auditing standards. Grantee agrees
to fully cooperate with any such audit(s).
This right to audit shall extend during the length of this Agreement and for
a period of three (3) years or longer, if required by law, following the date
of any Grant Funds tendered under this Agreement. Grantee agrees to
Grant Agreement Page 2
retain all necessary records /documentation for the entire length of this
audit period.
(c) Grantee shall, at the conclusion of the event funded by the Grant Funds,
basis during the term of this Agreement, furnish the City with a Balance
Sheet and Income Statement describing the receipt and disbursement
activities of Grantee with respect to the Grant Funds. In its sole and
absolute discretion the City may also require Grantee to submit: (i)
quarterly check registers and descriptions of each disbursement; (ii)
budget -to- actual - results; and (iii) a statement of position describing the
assets and liabilities of Grantee. All reports shall be due to the City no
later than forty -five (45) days following the conclusion of the event funded
by the Grant Funds. In the event that an independent audit is conducted,
Grantee shall forward a copy of the audited report to the City for review,
including any Management Letter, Report on Internal Controls, or
Reportable Conditions letter generated during the course of the audit.
(d) Grantee agrees to exercise prudent financial management processes
including proper oversight of all assets, budget preparation, and timely
reporting including budget -to- actual- comparisons.
(e) All Approved Uses shall be performed by Grantee or under Grantee's
supervision. Grantee represents that it possesses the professional and
technical skills required to perform the services required by this
Agreement, and that it will perform all services with a standard of care and
in a manner commensurate with the community professional standards.
5. USE OF GRANT FUNDS
The Grant Funds shall be used solely by Grantee for the Approved Uses and for no
other use. In the event that the Grant Funds are not used for the Approved Uses or are
not expended by or before June 30, 2012, Grantee shall notify the City in writing, and
shall be obligated to return the Grant Funds to City within thirty (30) days.
6. INDEMNIFICATION
To the fullest extent permitted by law, Grantee shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, agents, volunteers,
and employees (collectively, the "Indemnified Parties ") from and against any and all
claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to this Agreement (including the negligent and /or willful acts,
errors and /or omissions of Grantee, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
Grant Agreement . Page 3
Notwithstanding the foregoing, nothing herein shall be construed to require Grantee to
indemnify the Indemnified Parties from any Claim arising from the sole negligence or
willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be
construed as authorizing any award of attorney's fees in any action on or to enforce the
terms of this Agreement. This indemnity shall apply to all claims and liability regardless
of whether any insurance policies are applicable. The policy limits do not act as a
limitation upon the amount of indemnification to be provided by Grantee.
7. GRANTEEINDEPENDENCE
In the performance of this Agreement, the Grantee, and the agents and employees of
Grantee, shall act in an independent capacity and are not officers, employees or agents
of the City. The manner and means of performing the Approved Uses are under the
control of Grantee, except to the extent they are limited by statute, rule or regulation and
the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
constitute approval for Grantee or any of Grantee's employees or agents, to be the
agents or employees of City. Grantee shall have the responsibility for and control over
the means of performing the Approved Uses, provided that Grantee is in compliance
with the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Grantee as to the details of the performance or to exercise a
measure of control over Grantee shall mean only that Grantee shall follow the desires of
City with respect to the results of the Approved Uses.
8. PROHIBITION AGAINST TRANSFERS
Grantee shall not assign, sublease, hypothecate or transfer this Agreement or any of
the services to be performed under this Agreement, directly or indirectly, by operation of
law or otherwise without prior written consent of City. Any attempt to do so without
written consent of City shall be null and void.
9. NOTICES
All notices, demands, requests or approvals to be given under this Agreement shall be
given in writing and conclusively shall be deemed served when delivered personally or
on the third business day after the deposit thereof in the United States mail, postage
prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Grantee to City shall be addressed to
the City at:
Attn: City Manager
City of Newport Beach
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658 -8915
(949) 644 -3000; Fax (949) 644 -3020
Grant Agreement Page 4
All notices, demands, requests or approvals from City to Grantee shall be addressed to
Grantee at:
Newport Beach Film Festival
Attn: Gregg Schwenk
4540 Campus Drive
Newport Beach, CA 92660
10. TERMINATION
(a) Termination for Cause. Grantee shall be in default if Grantee fails or
refuses to perform any duty required by the Agreement or performs in a
manner inconsistent with the terms, conditions and restrictions in this
Agreement. In such event, City shall give Grantee, thirty (30) days written
notice to cure, if the default can be cured and City shall be entitled to
terminate this Agreement if Grantee has not cured the default within the
thirty (30) day cure period. City shall be entitled to immediately terminate
this Agreement if the default cannot be cured through corrective action. If
terminated for cause, Grant Funds shall be returned to the City pursuant
to Section 5. This Agreement is made on an annual basis, and as such is
subject to non - renewal at its termination.
(b) Termination without Cause. City may terminate this Agreement at anytime
with or without cause upon seven (7) days written notice to Grantee, any
remaining Grant Funds in Grantee's possession at the time of termination
shall be returned to City pursuant to Section 5.
(c) Specific Performance. Grantee agrees that the City has the legal right,
and all necessary conditions have been satisfied, to specifically enforce
Grantee's obligations pursuant to this Agreement.
11. WAIVER
A waiver by either Party of any breach, of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant or condition contained herein, whether of the same or a different
character.
12. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the Parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions herein.
13. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either Party by reason of the
Grant Agreement Page 5
authorship of the Agreement or any other rule of construction which might otherwise
apply.
14. AMENDMENTS
This Agreement may be modified or amended only by a written document executed by
both Grantee and the City and approved as to form by the City Attorney. .
15. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
16. CONTROLLING LAW ARID VENUE
The laws of the State of California shall govern this Agreement and all matters relating
to it and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
17. EQUAL OPPORTUNITY EMPLOYMENT
Grantee represents that it is an equal opportunity employer and it shall not discriminate
against any subcontractor, employee or applicant for employment because of race,
religion, color, national origin, handicap, ancestry, sex or age.
18. COMPLIANCE WITH ALL LAWS
Grantee shall at its own cost and expense comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal, state,
county or municipal, whether now in force or hereinafter enacted.
19. NO ATTORNEYS' FEES
In the event of any legal dispute arising out of this Agreement the prevailing Party shall
not be entitled to attorneys' fees.
[SIGNATURES ON FOLLOWING PAGE]
Grant Agreement Page 6
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
on the day and year first above written.
APPROVED AS TO FORM:
OFFICE OF THE QTY ATTORNEY
By:
Leonie Mu I,
Assistant City Attorneyj`/1
ATTEST:
Leilani Brown,
City Clerk
Attachment: Exhibit "A" Grant Proposal
CITY OF NEWPORT BEACH,
a California municipal corporation
By: �C�Vl�A
David-Kiff,
City Manager
GRANTEE: NEWPORT BEACH FILM
FESTIVAL,
a Californian nprofit corporation
By:
(Corporate Officer)
Title: r ' 60
Print Name: G✓QGS 'SCkl( elk-,
By: o
(Ft r) U
Title: 15 � V
Print Name: l P11. Foraa-7u-
[END OF SIGNATURES)
Grant Agreement Page 7
Exhibit A
Grant Proposal
Applicant — Newport Beach Film Festival
Event — 2012 Newport Beach Film Festival
Submit by Email
- ;r -; ;, +' ;.a. •e ice.. y_�;t. ., _.�-
Section One — Event Summary and /applicant Information
Name of Event
I Newport Beach Film Festival
Date(s) of Event
April 2012 - exact date TBA
Time(s) of Event
11:00 a.m. - 2:00 a.m. daily
Location(s) of Venue(s) of Event
Edwards Big Newport, Regal Fashion Island 7, Regency Lido Plaza, Sage Hill H.S.
Is or will this be an YES NO
annual event? �� O
Type of Event — special interest, commercial, sports, cultural /arts, social, etc.
Cultural / Ails
Is there a charge or
YES
NO
fee for the event?
O
O
Describe what, if any, portion of the event is free to the public.
Seminars & some screenings
Describe what, if any, portion of the event is charitable fund raising. Please provide the
name of the charity or charities the event supports along with a contact name and phone
number for each charity. What percentage of the proceeds will each charity receive? Please
provide an estimate of what the percentage may be in dollars.
IAll proceeds go to the Newport Beach Film Festival (a 501(c)(3) non profit)
Types of In -Kind City Sponsorship Requested — List:
Permits, Police, Fire Inspections, Parking Space, Meeting Space - approx. value $6000.00
Are you requesting any roads be closed? If yes, which roads, when & for how long?
No
Amount of Cash Sponsorship from the City requested and how it will be used. Be specific.
$125,000.00 + 6000.00 in kind city services
Name of Applicant Organization
Newport Beach Film Festival
Description of Applicant Organization - type of entity (attach proof of non -profit 501(c) 3
status if applicable), purpose, and history.
see attachment #1 - Description of Orginization
and attachment #2 - Proof of Non - Profit Status
Does the Applicant hold intellectual property rights to the event? If not, who does?
Yes
Name of Contact and Contact Information for the Purpose of this Application.
Gregg Schwenk
Address
4540 Campus Drive, Newport Beach, CA 92660
Phone
Fax
(949) 253 -2880
(949) 253 -288.1
Mobile
Email
(949) 933 -9737
gregg. schwenk @newportbeachfilmfest.com
Is there a contract
YES
NO
with an event
O
O
organizer?
_
Best times and ways to reach contact person.
weekday afternoons
List Prior Event Experience of both the Applicant and the Event Organizer.
The Newport Beach Film Festival has been part of the cultural and artistic landscape of our
community for over 12 years. Screening over 400 films from 50 countries, the festival
continues to bring to Newport Beach, the very best in international and domestic cinema.
If the Applicant conducts a similar event in other
Newport Beach previous ly, describe any di
adjustments you've made to improve the event.
N/A
N/A
cities or if the event has been held
fficulties you 've encountered and what
previous locations of event, including reasons for leaving, if applicable.
Section Two — Benefit Statertnent
Description of How the Event Meets the City Criteria - Maximum two pages.
Using the space below (and one additional page if needed), provide a narrative explaining
how the event fulfills the City's twelve evaluation criteria for support, listed at the introduction
to this application.
The Newport Beach Film Festival, through its many cultural, artistic, and educational
opportunities and events, helps to enhance Newport Beach and make our city an exciting
place to live, work, and visit. The festival, by premiering many award winning and highly
acclaimed films, increases the civic pride of our residents and allows them the opportunity of
participate in a highly acclaimed film festival.
As an engine for economic growth and development, the festival is active in three main
areas. The first is in marketing the Newport Beach Film Festival and the city overall as a
cultural tourism destination. This has had a direct benefit to our hotels and our resaurants.
Further this marketing creates a lingering awareness well beyond the the festival duration
especially in the key local drive markets of Los Angeles and San Diego. On the retail side,
the festival has partnered with both Via Lido Plaza and Lido Marina Village and Fashion
Island to enhance the retail opportunities presented by the many patrons coming to see our
films and events. Fashion island has been a significant partner in the outreach and
integration of many key retail locations. This has seen a strong return to the city and many
businesses.
The festival traditionally is held within the city of Newport Beach. There are rare occasions
(2011 Regal Cinema remodel) where some screenings will take place outside the city.
However, the plans for the 2012 Newport Beach Film Festival will focus more of our
screenings and events to take place within city limits.
The festival operates with an approximate cash budget of $500,000 and an in kind marketing
and services allocation of approximately $2,000,000. In both cases, the city's sponsorship
does not exceed 25 %. We are aggressively seeking additional sponsorship support and are
always looking for ways to diversify and expand our sponsor, partner and supporter base.
The Newport Beach Film Festival prides itself on being a friendly enjoyable and accessible
experience. We have, for several years, through the generous support of the Arts
Commission and Arts Foundation, programmed several educational seminars that are free to
the public. These well attended events are a high point for many of our younger film
students and up and coming filmmakers. Further, the festival offers a wide range of student,
senior, and military discounts to our other screenings and events.
Section Three — Event description and Attachments
The application is not complete and will not be reviewed unless requested documents are
attached.
Description of the Event- Maximum of one page.
A basic description of your event, including the objectives and history of the event, and if
there is a special theme or focus of the event _
Business Plan for the Event - Maximum two pages.
Include 1) Event goals, objectives and strategies. /
2) Planning, preparation, event schedules with milestones and time frames.----07II
Budget for the Event - Maximum two pages. /'?1(7p15¢l-/1./F /iJ7
Include 1) Projected budget.
2) Detailed budget with cash Flows, profit & loss forecasts.
3) A list of confirmed and potential sponsors, both financial and in -kind with
dollars confirmed and requested. _ /17J /iZ fl-'Y.. V-T 7
Marketing and Promotion Plan for the Event - Maximum three pages.
Include 1) Target Markets. - y}�,�yL1�JT £' ` d
2) Marketing Objectives. 7
3) Marketing strategies including advertising /PR activity and timelines.
4) Who is responsible for the marketing and promotion plan?
5) Do they have experience in either events /marketing /PR? If yes, summarize
that experience?
_ 6) Itemized marketing and promotions plan budget. _
Sponsorship Proposal Package. 47J7)6///L/c�/% //)
Please attach a description of the specific benefits being offered to Newport Beach.
Economic Impact Potential.
Do you have any existing economic impact data such as a commissioned economic impact
report for this event? If yes, please attach the latest data along with who collated the data.
Whether you have a previous report or not, please use your best estimate to complete the
boxes regarding attendance and lodging provided below.
Attendance. (Please do not exaggerate.) S1 e) C) pj
Number of People Expected
NB
us
Foreign
��� -- -�-
Residents
Residents
Visitors
Participants /Hosts /Competitors /Members
� $0.00
$0.00
of Applicant Organization
a.
Spectators /Attendees /Audience /Ticket
jP
) ��'
3C)o
Buyers /Diners
Volunteers/Workers /Vendors
�/UG)
bG
Totals
0
�
0
Entry Fees
Adult
Child
Other
Participant
Spectators--- ---- _.__- __--- -__. —�
��� -- -�-
—
Totals
$0.00 _
� $0.00
$0.00
e1J21Cn1r
P__5
Need for Accommodation(s). (Please do not exaggerate.)
Anticipated Number of Room Nights 400
accommodations be in Newport Beach? If not, where?
Yes
What is the anticipated average stay in Newport Beach for
Participants YutGiU5 Spectators a n'tv
Permits and Safety Plan for the Event
Have you applied for a Special Events Permit for this event? Yes 0
If, not when will you? March 2012
Have you spoken to Newport Beach Police Department about your event? Yes
If, not when will you? March 2012 _
Waste Minimization /Recycling /Clean -up Plan — Maximum two pages.
Explain the types of controls, management programs, initiatives or incentives implemented
by your organization, in order to reduce the amount of waste generated and to ensure city
property is pristine followinq your event. 19'Ti ,Y 2
0 1 hereby certify the foregoing st atements to be true and correct a nd agree to defend, indemnify and
hold harmless the City of Newport Beach, its City Council, officers, agents, employees and volunteers
from and against any and all loss, claims, damages, liability, such claim or suit arising from or in any
manner connected to the requested funding and activity. I hereby a cknowledge that the Applicant is
solely responsible for applying for and receiving all necessary City, Coun ty, and /or State permits
necessary to conduct the event. I also agree if approved, to comply with all funding and special event
permit conditions, and understand that failure to comp ly with any conditions or any violation of law
may result in the immediate canc ellation of the event, denial of future events, and or crimi nal
prosecution.
Failure to comply with funding conditions can result in civil litigation to recover the City's money.
Name & Title Gregg Schwenk, CEO
re
ate 04/15/2011
Submit by Email
�EWPORr CITY OF JUN 2 8 2011
NEWPORT BEACH
City Council Staff Report Agenda]
tern No. 22
June 28, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Tara Finnigan
APPROVED:
v
TITLE: FY 12 Special Event Support Recommendations
ABSTRACT:
Based upon the evaluations provided by the Special Events Advisory Committee, staff
recommends that the City provide financial assistance to 15 community events, for a
total of $183,880 in FY 12.
RECOMMENDATION:
Approve the Special Event Support funding levels detailed in Attachment A for FY 12
and authorize staff to execute agreements with each event organizer.
FUNDING REQUIREMENTS:
The proposed FY 12 budget includes sufficient funding for this item. It will be expensed
to the Special Department Expense account in the City Council's budget, 0110 -8250.
DISCUSSION:
New Process for FY 12 Funding Requests
In March, the City of Newport Beach adopted a new administrative process for
allocating financial support to community events. It includes an annual call for
applications, the review and assessment of each application by the Council- appointed
Special Events Advisory Committee, identification of a proposed amount of funding in
the new fiscal year budget, assignment of recommended funding levels and amounts for
each event, and a formal review and approval or amendment by the City Council. The
process will be conducted in the spring of each year.
FY 12 Special Event Support Recommendations
June 28, 2011
Page 2
There are several notable additions to the process. First is the requirement that the
representatives of events that receive City financial support will be required to enter into
an agreement with the City confirming that the money allocated will be used as
indicated in the application for support. The organizers will also be required to allow the
City to audit the event financials, if the City so desires. Finally, the City will no longer
provide fee waivers or in -kind donations of resources or services and any request for
such will be quantified by the City staff and evaluated under the Special Event Support
process.
The new process was developed in order to be much more transparent about this
funding, be compliant with the Municipal Code, to reduce City expenses, publicly and
equitably allocate City financial support, and provide a means for the City to help
sustain local events that encourage economic development, charitable fundraising, or
enhance community spirit and engagement.
The City Council also recently approved a reduction in the hourly rates charged to event
organizers whose events require City staff support (public safety, maintenance, traffic
engineering). The new process, combined with the reduced fees, should help both the
City and the events to contain costs.
Special Events Advisory Committee Review
In order to align the new process and event funding cycle with the adoption of the City's
FY 12 budget, the Special Events Advisory Committee (SEAC) worked within a very
short timeframe this year. (In future years, the process will begin earlier in the year to
allow the committee more time to conduct its review.)
Applications for City support were due in mid - April. During the months of May and June,
each committee member individually reviewed each of the 21 applications received. The
committee also held five (5) public meetings during this time period. The first two
meetings were focused on updating the committee's evaluation methodology to meet
the City's new process and revised evaluation criteria.
In past years, the SEAC only reviewed event applications that were requesting City
support in excess of $20,000. An event's ability to generate economic development or
market Newport Beach was an important evaluation criterion. Beginning this year, the
committee reviewed all support requests — no matter the dollar amount — and was
asked to assess each application based on the recently revised evaluation criteria. The
revised criteria allow for smaller, community oriented events to be evaluated alongside
the larger events. (The 2011 application, which includes the evaluation criteria, is
included as Attachment B.)
The committee's following three meetings centered on publicly reviewing and scoring
the 21 applications received. The event organizers were notified of all SEAC meetings
a
FY 12 Special Event Support Recommendations
June 28, 2011
Page 3
and they were specifically invited to attend the meeting in which their application would
be evaluated. The applicants were asked to give the committee a brief overview of the
event and be available to answer any questions. Each committee member individually
scored each event and the individual scores were later combined and averaged to
provide an overall SEAC score. The events were ranked according to the scores,
highest to lowest. A copy of the committee's evaluation matrix is included as Attachment
C. The matrix explains the points available and weighting for each section of the
application. In addition, all applications received and a list of the individual scores
received from the SEAC are available for Council or public review in the City Clerk's
Office.
We greatly appreciate the time and effort that the SEAC members put into this process
— it was very time consuming and challenging. We thank them for their dedication to the
community and the process.
Staff Committee Assigned Recommended Funding
The list of SEAC scores was provided to a staff committee comprised of the City
Manager, Budget Manager, Recreation Superintendent, and Public Information
Manager. The staff committee then assigned recommended funding levels to each
event based on its SEAC score. During the process, three applicants removed their
events from consideration, and therefore, staff was left with 18 events to consider for
funding.
The remaining 18 event applicants had requested a combined $500,000 in City
assistance in either cash sponsorship or in -kind donations. This figure is more than the
City has provided in the past and is more than the City has available for event support in
the new fiscal year. To reduce that amount, staff agreed to only consider the amount of
cash sponsorship requested. If a cash sponsorship was not requested by the applicant,
the committee then considered the estimated value of the in -kind request. (Note: The
City will not waive fees or provide in -kind donations in FY 12 or future fiscal years to
allow for better budgeting and tracking. As previously explained, such requests will be
quantified and that dollar amount will be considered under the Special Events Support
process.)
In regard to in -kind versus cash support, it is important to reinforce staffs assertion that
we treat them identically. City departments have been asked to scrutinize their budgets
very tightly this year. As a result, there is very little, if any, discretion within their
accounts to absorb the unbudgeted staff costs that result with an in -kind contribution
(i.e. when fees are waived or forgiven). The police officer's time and /or the traffic
control person's time must be paid, and if there is no room in the budget for this support,
the department's budget can go in the red. We believe that it is more appropriate to set
forth a discreet dollar amount for such support and award it to the special event, even if
it comes back to the City via payment for staff time to ensure public safety at the event.
3
FY 12 Special Event Support Recommendations
June 28, 2011
Page 4
The City Manager set aside a placeholder of $175,000 in the proposed FY 12 budget for
event support. In response to the disparity between the amount requested and the
funding available, the staff committee developed a weighting system to equitably
distribute the monies available according to the event's SEAC score. The table below
explains the staff methodology.
SEAC Score
Staff recommended % of funding
requested
89 and above
60%
80 -88
40%
70 -79
20%
Below 69
0
Attachment A provides the list of events, the amount of City support requested, SEAC
scores and the staff committee's recommended funding levels. Under the committee's
weighting system, the three events that received SEAC scores of 69 or below do not
have a City funding recommendation assigned. The total funding recommendation for
the remaining 15 events is $183,880.00, an amount we note is higher than the $175,000
set aside by the City Manager.
One organization, the Newport Beach Chamber of Commerce, requested support for
two events. The Christmas Boat Parade received the highest SEAC score and staff is
recommending that the City provide $30,000 in event support, or 60% of the $50,000
requested. The Chamber's second application (for the Taste of Newport), also received
a good SEAC score. However, to help spread the City's limited resources among the
qualifying events, staff is recommending that the Taste of Newport receive 40 percent of
the value of its in -kind donation request rather than 40 percent of its cash sponsorship
request. Combined, the staff recommendation totals more than $37,000 in Newport
Beach Chamber of Commerce event support.
During the funding award process, the City staff attempted to consider whether a
recommended funding level would still enable the event to function. Staff believes that
the funding levels will indeed allow most, if not all events to remain viable.
q
FY 12 Special Event Support Recommendations
June 28, 2011
Page 5
Next Steps
Should the Council agree with the Staff recommendations detailed in Attachment A,
staff would incorporate the appropriate funding level in the FY 12 budget and enter into
agreements with each event organizer in the new fiscal year.
The staff, Special Events Advisory Committee members, and several process
participants have suggestions for improving the process next time. This was clearly not
a perfect process, but we believe that it is significantly better than the one it replaced.
Given that it needs continued improvement, staff will draft the list of suggestions for the
SEAC to discuss at its next meeting, tentatively planned for July 2011.
ENVIRONMENTAL REVIEW
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by
Dave Kiff
City Manager
Attachments: A. Event Scores and Funding Recommendations
B. 2011 Event Application (includes Evaluation Criteria)
C. 2011 SEAC Event Evaluation Matrix
D. List of all 2011 Applicants (for FY 12 Funding)
5
I
FY 12 Special Event Support
Event Scores and Funding Recommendations
Organization
NB Chamber of Commerce
Event
Christmas Boat Parade
■.
12/14- 18/2011
Sponsorship FY 12
$ 50,000 96.5
.-
60%
Funding
$ 30,000
NB Film Festival
Newport Beach Film Festival
04/--/2012
$ 125,000 89
60%
$ 75,000
Newport Ocean Sailing Assoc.
Newport to Ensenada Race
04/--/2012
$ 30,000 86.20
40%
$ 12,000
Balboa Is. Improvement Assoc.
Balboa Island Parade
06/03/2012
$ 3,000 85.6
40%
$ 1,200
NB Chamber of Commerce
Taste of Newport
09/16 - 18/2011
$ 18,000 85.2
40%
$ 7,200
Newport/Mesa Spirit Run, Inc.
Newport-Mesa Spirit Run
03/- -/2012
$ 35,000 85.00
40%
$ 14,000
NB 1/1 Marine Foundation
1/1 Marine Beach Challenge
01/04/2012
$ 2,000 81.8
40%
$ 800
NB Firefighters Association
California Firefighters Olympics
07/10- 15/2011
$ 16,000 81.8
40%
$ 6,400
Newport Harbor High School PTA
Harbor Heritage Run
10/29/2011
$ 5,400 81.50
40%
$ 2,160
NB Restaurant Assoc BID
Newport Bch Restaurant Week
01/20- 29/2012
$ 60,000 80.3
40%
$ 24,000
Susan G. Komen Foundation
Race for the Cure
09/25/2011
$ 20,000 79.70
20%
$ 4,000
CdM Chamber of Commerce
CdM Christmas Walk
12/04/2011
$ 15,000 79.2
20%
$ 3,000
Newport Harbor Nautical Museum
ExplorOcean 15th Ann. Gala
10/08/2011
$ 10,000 75.70
20%
$ 2,000
Pelican Coast Events LLC
Kiwanis Pacific Coast Triathlon
09/11/2011
$ 6,600 74.80
20%
$ 1,320
American Cancer Society
Relay For Life
05/42012
$ 4,000 73.6
20%
$ 800
Cynthia Holcomb MSF
Magic Shoe Foundation 5k
05/20/2012
$ 10,000 67
0%
$ -
OC Marathon / Half Marathon LLC
OC Marathon & Half Marathon
05/06/2012
$ 50,000 62.00
0%
$ -
March of Dimes
March for Babies
04/29/20121
$ 10,000 57.2
0%
$ -
$183,880
Removed from Consideration:
*SEAC - Special Events Advisory Committee
Attachment A
Jazz Festival
05/18- 20/2012
$50,000.00
N/A
Ne,.,peFt Haab F 4k6 od9e
Flag Day Ceremony
06/14/2011
N/A
N/A
NewpeFt Ridge Gomm AssGGG
Community Events (5)
Varied
None
$2,145
*SEAC - Special Events Advisory Committee
Attachment A
Special Event Support Applicants
FY 12
Attachment D
Updated 6 -23 -11
III
Previous
e
Event in ii
Grant
Sponsorsh ip
I FY 11 -12 in-Kind Approx.
Organization
I
11
Amount* of
-
American Cancer Society
Relay For Life
Yes
05/42011
$4,000.00
Waive SE permit fee
$429.00
Balboa Island Improvement Assoc 113alboa
Island Parade
Yes
06/03/2012
$3,000.00
Nonel
N/A
�CdM
Chamber of Commerce
CdM Christmas Walk
Yes
$15,000.00
12/04/2011
$15,000.00(
Waive parking lot fee
$500.00
City expenses:
permit/PD fees waived &
(Cynthia
Holcomb MSF
Magic Shoe Foundation 5k
Yes
05/20/2012
$10,000.00
marketing support
$9,000.00
Hyatt Regency Newport Beach
Jazz Festival
Yes
05/18- 20/2012
$50,000.00
None
N/A
PD service /traffic
March of Dimes
March for Babies
Yes
04/29/2012
$10,000.00
control set up
$7,500.00
SE permit ($890) & park
NB 1/1 Marine Foundation
1/1 Marine Beach Challenge
Yes
01/04/2012
$2,000.00
reservation ($800)
$1,700.00
NB Chamber of Commerce
lChristmas Boat Parade
Yes
12/14- 18/2011
$50,000.001
Traffic control
$8,500.00
Traffic control
equipment & PD
NB Chamber of Commerce
Taste of Newport
Yes
09/16-18/20111
$75,000.00
services
$18,000.00
Permits, PD, Firel
inspect, parking space,
!
meeting space (approx.
NB Film Festival*
Newport Beach Film Festival
Yes
$100,000.00
04/420111
$125,000.00
value $6,000)
$6,000.00
Use of multiple venues
(softball fields, gyms,
BNB Firefighters Association
California Firefighters Olympics
No
07/10- 15/2011
None
parks & parking)
$16,000.00
NB Restaurant Assoc BID
lNewport Bch Restaurant Week
Yes
j $50,000.00
I 01/20-29/20111
$60,000.00
None
N/A
Updated 6 -23 -11
III
Special Event Support Applicants
FY 12
Attachment D
Organization
Newport Harbor Elks Lodge Flag Day Ceremony
Previous
Event in
FY11 Council
Grant l�
D:_ of Event
06/14/2011
FY11-12
Sponsorship
Request
N/A
.
'Request
None
In-kind
Approx.
Value $
N/A
Newport Harbor HS PTA
Harbor Heritage Run
7Yes
10129/2011
None
City fees ($7,391.90
paid last year)
$5,400.00
Newport Harbor Nautical Museum
ExplorOcean 15th Ann. Gala
10/08/2011
$10,000.00
None
N/A
Newport Ocean Sailing Assoc
Newport to Ensenada Race
$20,000.00
04/42012
$30,000.00
N/A
Newport Ridge Comm Assoc
Community Events (5)
Yes
Variedl
None
Waive SE fees
$2,145.00
Newport/Mesa Spirit Run, Inc.
Newport-Mesa Spirit Run
Yes
03/42012
$35,000.00
None
JOC Marathon / Half Marathon LLC
OC Marathon & Half Marathon
Yes
$20,000.00
05/06/20121
$50,000.00
None
Pelican Coast Events LLC
Kiwanis Pacific Coast Triathlon
I Yes
09/11/20111
Nonel
Permits & PD
$6,600.00
Susan G. Komen"
Race for the Cure
Yes
$15,000.00
09/25/20111
$20,000.001
None
If applicable
*` Susan G. Komen received $7500 cash sponsorship, $7500 in -kind
Updated 6 -23 -11
a �.
Attachment B
CITY OF NEWPORT BEACH SPECIAL EVENT SUPPORT REQUEST
Evaluation Criteria
The following event features and factors will be considered by the Special Events
Advisory Committee as each application is evaluated.
1. The event should advance the City of Newport Beach as an exciting place to live,
play, learn, work, and visit.
2. The event should give Newport Beach residents and businesses a sense of civic
pride and ownership.
3. The event should increase the number of people who would normally come into
the city at that time thereby providing potential benefit to local businesses.
Events that bring in new money and result in people staying overnight in Newport
Beach are highly desirable.
4. The City's support must be used for implementation of an actual event (i.e.
execution, not planning).
5. The City's support should represent no more than 25% of the total event budget.
Volunteer hours may not be counted toward the total event budget, but the value
of in -kind goods and services may be counted.
6. The request for City support must include a list of other City entities or groups
and private sponsors from whom the applicant is seeking financial support.
7. The event need not always be free of charge, but should be accessible to the
community /public.
8. The Applicant must demonstrate the ability to produce and market a well -
planned, safe event.
The Applicant must demonstrate strong financial management and effective
management controls, including cost - effectiveness. Successful applicants must
agree to provide the event's financial statements and allow the City to conduct its
own review, if desired.
10. If the event is charitable in nature, it should benefit a Newport Beach or Orange
County -based charitable organization.
Special Event Support Request Application Information
Page 1
la
Summary of the Application Requirements
Each funding request must include a completed City application form. Attached to the
application form must be:
a. a description of the event
b. a benefits statement explaining how the event meets the City support
criteria
c. an operational plan for the event, including schedule
d. a projected budget, including revenue and expenses, for the entire event
e. a sponsorship proposal to the City
f. data on potential economic impact of the event,
g. a description of your organization including purpose, history, type of
organization (non - profit, trust, corporation, etc).
h. the name, mission, contact information of any non - profit organization (s)
that will benefit from the event.
Additional Information
City support will be awarded for one year only. Event organizers must apply
annually.
Successful applicants must obtain all required permits, insurance, and
security /police support as determined through the Special Event Application
process for the event and are responsible for all related costs.
Event organizers must submit a post event evaluation not later than ninety (90)
days following the event.
o The event/sponsoring organization must be in good standing on all previous City
requirements and invoices.
The City's support is a sponsorship, not a grant, and Newport Beach is to be
treated as any other commercial sponsor in terms of recognition and benefits.
The City reserves the right to negotiate levels of recognition /benefits.
Special Event Support Request Application Information
Page 2
1\
APPLICATION DIRECTIONS
Directions for completing the application form:
• Each question should be answered.
• If a question is not applicable, enter N /A.
• Certain fields might become "hidden" based on the response you select, meaning
that field no longer pertains.
• When selecting to submit by e-mail, your document will automatically be checked
for completeness prior to actually being sent. Alert messages will pop -up when
fields with required input have been left empty.
• A final verification will highlight all required fields in red. It is very important to
submit a COMPLETE form.
Incomplete applications will not be accepted.
e All required documents must be sent as .pdf attachments when submitting
via e-mail.
If you are unable to attach the required documents for online submission, please print
and mail the application and documents to:
City of Newport Beach
City Manager's Office
Special Event Funding Request Application
3300 Newport Beach, CA 92663
Prior to printing and mailing the completed form,ch eck the application for completeness
by clicking the "Submit by Email Button ".
VERY IMPORTANT:
* Only completed funding assistance applications will be accepted and processed.
e Applications submitted after the deadline will not be accepted.
Special Event Support Request Application Information
Page 3
Submit by Email
NEWPORT BEACH SPECIAL EVENT - APPLICATION FOR SUPPORT
Section One — Event Summary and Applicant Information
Name of Event
Date(s) of Event
Time(s) of Event
Location(s) or Venue(s) of Event
Is or will this be an
annual event?
YES
0
NO
0
Type of Event — special interest, commercial, sports, cultural /arts, social, etc.
Is there a charge or
fee for the event?
YES
O
NO
O
Describe what, if any, portion of the event is free to the public.
Describe what, if any, portion of the event is charitable fund raising. Please provide the
name of the charity or charities the event supports along with a contact name and phone
number for each charity. What percentage of the proceeds will each charity receive? Please
provide an estimate of what the percentage may be in dollars.
Types of In -Kind City Sponsorship Requested — List:
Are you requesting any roads be closed? If yes, which roads, when & for how long?
Amount of Cash Sponsorship from the City requested and how it will be used. Be specific.
a-
N
Name of Applicant Organization
Description of Applicant Organization - type of entity (attach proof of non - profit 501(c) 3
status if applicable), purpose, and history.
Does the Applicant hold intellectual property rights to the event? If not, who does?
Name of Contact and Contact Information for the Purpose of this Application.
Address
Phone
Fax
Mobile
Email
Is there a contract
with an event
organizer?
YES
NO
Best times and ways to reach contact person.
N
List Prior Event Experience of both the Applicant and the Event
If the Applicant conducts a similar event in other cities or if the event has been held in
Newport Beach previous ly, describe any di fficulties you 've encountered and what
adjustments you've made to improve the event.
previous locations of event, including reasons for leaving, if app
Section Two - Benefit Statement
Description of How the Event Meets the City Criteria - Maximum two pages.
Using the space below (and one additional page if needed), provide a narrative explaining
how the event fulfills the City's twelve evaluation criteria for support, listed at the introduction
to this application.
Section Three — Event Description and Attachments
The application is not complete and will not be reviewed unless requested documents are
attached.
Description of the Event — Maximum of one page.
A basic description of your event, including the objectives and history of the event, and if
there is a special theme or focus of the event
Business Plan for the Event — Maximum two pages.
Include 1) Event goals, objectives and strategies.
2 Planning, preparation, event schedules with milestones and time frames.
Budget for the Event — Maximum two pages.
Include 1) Projected budget.
2) Detailed budget with cash flows, profit & loss forecasts.
3) A list of confirmed and potential sponsors, both financial and in -kind with
dollars confirmed and requested.
Marketing and Promotion Plan for the Event — Maximum three pages.
Include 1) Target Markets.
2) Marketing Objectives.
3) Marketing strategies including advertising /PR activity and timelines.
4) Who is responsible for the marketing and promotion plan?
5) Do they have experience in either events /marketing /PR? If yes, summarize
that experience?
6 Itemized marketing and promotions plan budget.
Sponsorship Proposal Package.
Please attach a description of the specific benefits being offered to Newport Beach.
Economic Impact Potential.
Do you have any existing economic impact data such as a commissioned economic impact
report for this event? If yes, please attach the latest data along with who collated the data.
Whether you have a previous report or not, please use your best estimate to complete the
boxes regarding attendance and lodging provided below.
Attendance. (Please do not exaggerate.)
Number of People Expected
NB
us
Foreign
Residents
Residents
Visitors
Participants /Hosts /Competitors /Members
Totals
of Applicant Organization
$0.00
$0.00
Spectators /Attendees/ Audience/Ticket
Bu ers /Diners
Vol unteers/Workers/Vendors
Totals
0
0
0
Entry Fees
Adult
Child
Other
Participant
Spectators
Totals
$0.00
$0.00
$0.00
1(�
Need for Accommodation(s). (Please do not exaggerate.)
Anticipated Number of Room Nights
Will all accommodations be in Newport Beach? If not, where?
What is the anticipated average stay in Newport Beach for
Participants Spectators
Permits and Safety Plan for the Event
Have you applied for a Special Events Permit for this event? Yes 0
If, not when will you?
Have you spoken to Newport Beach Police Department about your event? Yes 0
If, not when will you?
Waste Minimization /Recycling /Clean -up Plan — Maximum two pages.
Explain the types of controls, management programs, initiatives or incentives implemented
by your organization, in order to reduce the amount of waste generated and to ensure city
property is pristine following our event.
I hereby certify the foregoing st atements to be true and correct a nd agree to defend, indemnify and
hold harmless the City of Newport Beach, its City Council, officers, agents, employees and volunteers
from and against any and all loss, claims, damages, liability, such claim or suit arising from or in any
manner connected to the requested funding and activity. I hereby a cknowledge that the Applicant is
solely responsible for applying for and receiving all necessary City, Coun ty, and /or State permits
necessary to conduct the event. I also agree if approved, to comply with all funding and special event
permit conditions, and understand that failure to comp ly with any conditions or any violation of law
may result in the immediate canc ellation of the event, denial of future events, and or crimi nal
prosecution.
Failure to comply with funding conditions can result in civil litigation to recover the City's money
Name & Title Date
Su mb it by Emaii
Signature
1�
SPECIAL EVENT SUPPORT REQUEST
APPLICATION EVALUATION MATRIX
Event/ Organization:
EVALUATION
Section 1 - Event Summary & Applicant Information
Cnmments
Evaluator:
Pass or Fail -
Date: June 9, 2011
Section 2 - Benefit Statement : How the event meets or fulfills the support criteria 50 Points Available
Score Factor Weight Section Total
x2 x.3
( Continued on reverse side J
—9
n
M
rt
W.
Section 3 - Event Description & Attachments
SPECIAL EVENT SUPPORT REQUEST
APPLICATION EVALUATION MATRIX
50 Points Available
Attachments : Business Plan, Budget, Marketing / Promotional Plan, Sponsorship Proposal Package, Economic Impact Proposal
Score Factor Weight Section Total
x2 x.3 =
Comments:
Community Component: Does this event contribute toward a sense of community for Newport Beach residents? 5 Points Available
TOTAL SCORE (Out of 100):
Evaluator's Signature:
Score Factor Section Total
X8
Schedule A
Type or print in Ink.
6,-1 c ?A c-
*"Aa-6- 19 -II
SCHEDULE A
Monetary Contributions Received Amounts may be rounded
ry to whole dollars.
Statement covers period
a.
from
through r7-' 3D -tom
Pa Is of
SEE INSTRUCTIONS ON REVERSE
NAME OF FILER
I�SI CDynrncen� Potti�cal Qcfim�l Comrririfee o� Th-e AJ8CC
UMBER
I. D. Wu
54�
DATE
FULL NAME, STREET ADDRESS AND ZIP CODE OF CONTRIBUTOR
CONTRIBUTOR
IF AN INDIVIDUAL, ENTER
OCCUPATION AND EMPLOYER
AMOUNT
RECEIVED THIS
CUMULATIVE To DATE
CALENDAR YEAR
PER ELECTION
TO DATE
RECEIVED
(ffCOnanTEc.AtSODJiERID'NUnBEn)
CODE
prs¢r Q�i1S1 vane
PERIOD
(JAN.1 -DEC: 31)
(IF REQUIRED)
NEwibtT /EACH cNtLrr7tE2 ei
I VD
ev. XN RUL
❑com
/OrSOb
10, Coo
-
q_3o -IO
tSvIGEE Ro'Ab
ROTH
❑ PTY
NEWtAcAr— ajeRe+J, Cp 9X440
❑SOC
❑IND
❑COM
❑ OTH
❑ PTY
❑SCC
❑IND
❑COM
❑ OTH
❑ PTY
❑SCC
❑IND
❑OOM
❑OTH
❑ PTY
❑SCC
❑IND
❑ COM
❑OTH
❑ PTY
❑SCC
SU &TOTAL$
Schedule A Summary
Amount received this period —itemized monetary Contributions.
(include all Schedule .A subtotals.) ............. ...............................
2. Amount received this period — unitemized monetary contributions of less than $100 .....
3. Total monetary contributions received this period.
(Add Lines 1 and 2. Enter here and on the Summary Page, Column A, Line 1.) ............
..........$ IgSao
TOTAL $
101S-041
*Contributor Codes
IND— Indhddual
COM— Recipient Committee
(other than PTY or SCC)
OTH — Other (e.g., business entity)
PTY — Political Party
SCC —Small Contributor Committee
FPPC Forth 480 (January/05)
FPPC Toll -Free Helpline: 866/ASK -FPPC (8661276.3772)
Schc'Into A
Type or print In Ink.
N e, 6rC tt . PIIC
SCHEDULEA
-
- Amounts may be rounded
Monetary Contributions Received to whole dollars.
Statement covers period
from OCT 17 2515
DEC 3120t0
through
4126
SEE INSTRUCTIONS ON REVERSE
NAME OF FILER
I.D. Number
NEWPORT BEACH FIREFIGHTERS ASSOCIATION PAC
1243243
DATE
FULL NAME, MAILING ADDRESS
CONTRIBUTOR
IF AN INDIVICUAL, ENTER
AMOUNT
CUMULATIVE TO DATE
PER ELECTION
RECEIVED
AND ZIP CODE OF CONTRIBUTOR
CODE'
OCCUPATION AND EMPLOYER
RECEIVED THIS
CALENDAR YEAR
TO DATE
(IF COMMITTEE. ALSO ENTER I.D. NUMBER)
(IF SELF - EMPLOYED. ENTER NAME
OF BUSINESS)
PERIOD
(JAN.1 -DEC. 31)
(IF REQUIRED)
162.00
Rcpt Dt:
® IND
FIRE FIGHTER
30.00
12131/2010
Alex Amat
COM
OTH
pTy
Newport Beach Fire Dept
❑ SCC
Rcft Dt: 10
g
IND
COM
FIRE FIGHTER
30.00
162.00
❑
OTH
❑
pTy
Newport Beach Fire Dept
❑
SCC
Rcpt Dt:
x
IND
FIRE FIGHTER
30.00
156.00
12/31/2010
B
COM
❑
OTH
❑
pTy
Newport Beach Fire Dept
❑
SCC
Rcpt Dt:
Q
IND
FIRE FIGHTER
30.00
156.00
1x3112010
M. Anderson
COM
OTH
PTy
Newport Beach Fire Dept
SCC
Rcpt Dt:
IND
FIRE FIGHTER
30.00
156.00
12 131 /2 01 0
COM
OTH
❑
pTy
Newport Beach Fire Dept
❑
SCC
SUBTOTAL$,
Schedule A Summary
1. Amount received this period - contributions of $100 or more.
(Include all Schedule A subtotals.) ......................................................................... ............................... $ -
2. Amount received this period - unitemized contributions of less than $100 ............. ............................... $ .
3. Total monetary contributions received this period.
(Add Lines 1 and 2. Enter here and on the Summary Page, Column A, Line 1.) .................... TOTAL $ -
9 1s
•1 fa
'Contributor Codes
IND - Individual
COM - Recipient Committee
(other than PTY or SCC)
0TH- Other
PTY - Political Party
SCC- Small Contributor Committee
FPPC Form 460 (JUNE101)
FPPC Toll-Free Helpiine: 8881ASN -FPPC
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for gncW ea
am0v'slwdsf.ein xpeeidnwsis not
theotofflusnArmn,
y wtnt con. on 6 her, she Clamber
p
spends its member's funds on the
Newport Beach ChrnbvofCOn.DUCe:
to
Business and Gimmu)ty PoBtid Action
Bt
Comminecor BACPAC
tiou see, the Chambee funds its Politi W
,tenon Committee on an. mdd basism
thctweaf$ll.M4in20l 53,892inM8,
ty
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newportbeachindy.com
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PAGE 81 FORUM
and $15,530.in 2006 for the sole purpose of
supporting their endorsed tandidates for
Newport Beach CityCounciL
And while other Political Action
Committees - like the Newport Beach
Firefighters: Association's - ITEMIZE their
contributors, the Chamber''sBACPAC
doesrit, instead lumping them into one, or
sometimes two, contributions directly from
,.the Chamber,
I mention this because on the
Membership form for the Newport
Beach Chamber, it gives the applicant the
OPTION of a $3o!donation,to.theBACPAC
And the last time'I checked. $30 does
not go evenly into $11,724,.$3,892; or
$15,530, which leads me to believe that
either the Chamber transfers extra money
from its General fund to its Political Action
Committee, or not enough.
And, if an individual Chamber member
wanted to contribute more money to the
BACPAC, then that contribution would,
BY LAW, have been listed separately on
the BACPACs Campaign Contribution
reports. There were no such separate
listings in the past three election cycles.
So, since the Chamber of Commerce
had an extra $11,724 in its bank account °
in 2010 to financially support its former
two -time Chairman of the Board and
former Citizen of the Year'Rush Hill for
City Council, why would they need to
break their longstanding, and Wddpedia-
boasted tradition, by asking theCity for
$125,000 =in 2011 to pay, and subsidize, two
longstanding Newport Beach Chamber
Events ?'
I know the economy is bad and the
$425 basic membership fee, plus the`'$40
processing fee, plus the "optionar "$30
BACPAC fee might be a bit steep for a few
business, but the Chamber was able to
make it without the$125K cash in prior
years, why this year ?, Whyonow,3
But here's what worries me'the most-
How much of that $1 - W,4cash will find
its way to the Chambers PoBfica�on
Committee? In the last three election
cycles, the Chamber's Political Action
Committee has shown`that die Chamber
member's contributions DO NOT make
it, Dollar for Dollar, to their:intended
location, instead being routed through the
Chamber's bank account Andthe beauty
of Political Action Committees.'like the
BACPAG is that they are NOT subject to
Newport Beach's contribution limits.
So technically, it wouldn't be too far
fetched to claim that if Newport Beach
City Council gifts $125K, IN CASH, to the
Newport Beach Chamber of Commerce,
the Chamber would take some of those
funds, after expenses, and contribute
them to the Chamber's Political Action
Committee, which would then fund
their Candidates for Newport Beach City
Council...
S ounds... a... bit... incestuous.
Brown, Leilani
From:
Kiff, Dave
Sent:
Friday, June 24, 2011 1:55 PM
To:
'Diane Bock'
Cc:
Brown, Leilani
Subject:
RE: Balboa Island Museum
Dear Ms. Bock --
Thank you for your e-mail. I will make sure that the City Council receives it in time for their vote next Tuesday.
Dave
- - - -- Original Message---- -
From: Diane Bock fmailto :dianebirniebock(a)mac.coml
Sent: Friday, June 24, 2011 11:45 AM
To: Kiff, Dave
Subject: Balboa Islaand Museum
Dear Mr. Kiff,
Please vote to continue support for the Balboa Island Museum - -- it provides a fantastic resource for kids AND adults,
fosters community spirit and appreciation for our local history. Wonderful developments are occurring - now is the time to
encourage education at the grass roots level.
Best regards, Diane Bock