HomeMy WebLinkAboutC-5022 - Agreement for Services for On-Site Document Destruction Servicesa
AGREEMENT FOR SERVICES
WITH SHRED -IT USA, INC. FOR
ON -SITE DOCUMENT DESTRUCTION SERVICES
THIS AGREEMENT,F,O�F�SE� /ICES ( "Agreement ") is made and entered into as
of this day of Septe}ttf3c`Sr, 11 ( "Commencement Date ") by and between the
CITY OF NEWPORT BEACH, a California municipal corporation and charter city
( "City "), and SHRED -IT USA, INC., a Delaware corporation ( "Contractor'), whose
principal place of business is 2230 La Mirada Drive Suite B, Vista, California 92081 and
is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City requires on -site document destruction services at various City facilities.
C. City desires to engage Contractor to provide on -site document destruction
services at various City facilities ( "Project ").
D. Contractor has examined the location of all proposed work, carefully reviewed
and evaluated the specifications set forth by the City for the Project, and is
familiar with all conditions relevant to the performance of services and has
committed to perform all work required for the price specified in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the Commencement Date, and shall
terminate on June 30, 2013, unless terminated earlier as set forth herein.
2. SCOPE OF WORK
2.1. City and Contractor acknowledge that the above Recitals are true and
correct and are hereby incorporated by reference. Contractor shall perform all the work
described in the Scope of Work attached hereto as Exhibit A and incorporated herein by
this reference ( "Services" or "Work "). As a material inducement to the City entering into
this Agreement, Contractor represents and warrants that Contractor is a provider of first
class work and Contractor is experienced in performing the Work contemplated herein
and, in light of such status and experience, Contractor covenants that it shall follow the
highest professional standards in performing the Work required hereunder and that all
materials will be of good quality. For purposes of this Agreement, the phrase "highest
professional standards" shall mean those standards of practice recognized by one or
more first -class firms performing similar work under similar circumstances.
2.2. Contractor shall perform everything required to be performed, and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment and
all utility and transportation services necessary for the Project.
3. TIME OF PERFORMANCE
3.1. Time is of the essence in the performance of Services under this
Agreement and the Services shall be performed to completion in a diligent and timely
manner. The failure by Contractor to perform the Services in a diligent and timely
manner may result in termination of this Agreement by City.
3.2. Notwithstanding the foregoing, Contractor shall not be responsible for
delays due to causes beyond Contractor's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice to the other party so that all delays can be addressed.
3.3. Contractor shall submit all requests for extensions of time for performance
in writing to the Project Administrator as soon as reasonably possible, but no event later
than ten (10) calendar days after the start of the condition that purportedly causes a
delay. The Project Administrator shall review all such requests and may grant
reasonable time extensions for unforeseeable delays that are beyond Contractor's
control.
3.4. For all time periods not specifically set forth herein, Contractor shall
respond in the most expedient and appropriate manner under the circumstances, by
telephone, fax, hand - delivery or mail.
4. COMPENSATION
4.1. City shall pay Contractor for the Services on a time and expense not -to-
exceed basis, in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference. No
rate changes shall be made during the term of this Agreement without the prior written
approval of the City. Contractor's total compensation for Services performed in
accordance with this Agreement, including all reimbursable items, shall not exceed
Thirty Thousand Dollars and 00/100 ($30,000.00) without written amendment to the
Agreement.
4.2. Contractor shall submit monthly invoices to City describing the Work
performed the preceding month. Contractor's bills shall include the name of the person
and /or classification of employee who performed the Work, a brief description of the
Services performed and/or the specific task from the Scope Services attached hereto
which it relates, the date the Services were performed, the number of consoles and /or
boxes serviced, and a description of any reimbursable expenditures. City shall pay
Contractor no later than thirty (30) days after approval of the monthly invoice by City
staff.
4.3. City shall reimburse Contractor only for those costs or expenses
specifically approved in the Scope of Services attached hereto. Unless otherwise
approved, such costs shall be limited and include nothing more than the actual costs
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and/or other costs and /or payments specifically authorized in advance in writing and
incurred by Contractor in the performance of this Agreement.
4.4. Contractor shall not receive any compensation for Extra Work without the
prior written authorization of City. As used herein, "Extra Work" means any work that is
determined by the Project Administrator (as defined in Section 5 below) to be necessary
for the proper completion of the Project, but which is not included within the Scope of
Work and which the City and Contractor did not reasonably anticipate would be
necessary. Compensation for any authorized Extra Work shall be paid in accordance
with the Schedule of Billing Rates set forth in Exhibit B.
5. ADMINISTRATION
This Agreement will be administered by the Finance Department. Anthony Nguyen,
Senior Buyer, or his designee shall be the Project Administrator and shall have the
authority to act for City under this Agreement. The Project Administrator or his /her
authorized representative shall represent City in all matters pertaining to the Services to
be rendered pursuant to this Agreement.
6. NON - DISCLOSURE OF INFORMATION
Except as required by law, Contractor shall not disclose to others and shall take due
care to insure that none of its employees, agents, contractors or subcontractors
discloses any confidential information obtained from the City by Contractor in
connection with the Services provided under this Agreement without the City's express
written consent. For purposes of this provision, confidential information shall include,
but is not limited to, any and all records provided to Contractor for shredding and /or
document destruction services provided in connection with this Agreement, and any
other information designated by the City as confidential. In addition, the parties
acknowledge that as a result of this Agreement, either party may have access to and
receive from the other party non public personally identifiable financial and /or health
information (NPI), as defined in federal and state law, regarding consumers, customers,
former customers and /or their beneficiaries. Neither of the parties expects to provide
the other party with any NPI. If one party receives NPI from the other party, the party
receiving the NPI shall make professionally reasonable efforts to maintain the
confidentiality of the NPI, shall immediately inform the other party of its receipt of the
NPI, and immediately return the NPI to the other party (or dispose of such NPI in a
manner agreed upon by the Parties). I n addition, the party receiving the NPI shall not in
any way retain, photocopy, reproduce, or summarize the NPI, or disclose or otherwise
transmit the NPI to any third parties. Contractor shall use professionally reasonable
efforts to inform all of its employees, agents, contractors and subcontractors entering
City facilities that they must comply with the provisions of this Section in connection with
Services provided under this Agreement to the City.
7. RESPONSIBILITY FOR DAMAGES OR INJURY
7.1. City and all officers, employees and representatives thereof shall not be
responsible in any manner for any loss or damage to any of the materials or other things
used or employed in performing the Project or for injury to or death of any person as a
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result of Contractor's performance of the Services required hereunder; or for damage to
property from any cause arising from the performance of the Project by Contractor, or
its subcontractors, or its workers, or anyone employed by either of them.
7.2. Contractor shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or the
Work of any subcontractor or supplier selected by the Contractor.
7.3. To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties ") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to any breach of the terms and conditions of this
Agreement, any Work performed or Services provided under this Agreement including,
without limitation, defects in workmanship or materials or Contractor's presence or
activities conducted on the Project (including the negligent and /or willful acts, errors
and /or omissions of Contractor, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
7.4. Notwithstanding the foregoing, nothing herein shall be construed to
require Contractor to indemnify the Indemnified Parties from any Claim arising from the
sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any action
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as a limitation upon the amount of indemnification to be provided by the
Consultant.
7.5. Contractor shall perform all Project Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original
condition and former usefulness as soon as possible, and to protect public and private
property. Contractor shall be liable for any private or public property damaged during
the performance of the Project Work.
7.6. To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Agreement as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
7.7. The rights and obligations set forth in this Section shall survive the
termination of this Agreement.
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8. INDEPENDENT CONTRACTOR
City has retained Contractor as an independent contractor and neither Contractor nor its
employees are to be considered employees of the City. The manner and means of
conducting the Work are under the control of Contractor, except to the extent they are
limited by statute, rule or regulation and the express terms of this Agreement. No civil
service status or other right of employment shall accrue to Contractor or its employees.
Contractor shall have the responsibility for and control over the means of performing the
Work, provided that Contractor is in compliance with the terms of this Agreement.
Anything in this Agreement that may appear to give City the right to direct Contractor as
to the details of the performance or to exercise a measure of control over Contractor
shall mean only that Contractor shall follow the desires of City with respect to the results
of the Services.
9. COOPERATION
Contractor agrees to work closely and cooperate fully with City's designated Project
Administrator and any other agencies that may have jurisdiction or interest in the Work
to be performed. City agrees to cooperate with the Contractor on the Project.
10.INSURANCE
10.1. Without limiting Contractor's indemnification of City, and prior to
commencement of Work. Contractor shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and
amounts described below and in a form satisfactory to City. The cost of such insurance
shall be included in Contractor's bid.
10.2. Coverage and Limit Requirements.
10.2.1. Workers' Compensation. Contractor shall maintain Workers'
Compensation Insurance providing statutory benefits and employer's liability insurance
with limits of at least one million dollars ($1,000,000) each type for Contractor's
employees in accordance with the laws of the State of California, Section 3700 of the
Labor Code. In addition, Contractor shall require each subcontractor to similarly
maintain Workers' Compensation Insurance and Employer's Liability Insurance in
accordance with the laws of the State of California, Section 3700 for all of the
subcontractor's employees. The insurer issuing the Workers' Compensation insurance
shall amend its policy by endorsement to waive all rights of subrogation against City, its
elected or appointed officers, agents, officials, employees and volunteers. Contractor
shall submit to City, along with the required certificate of insurance, a copy of such
waiver of subrogation endorsement.
10.2.2. General Liability. Contractor shall maintain commercial general
liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) General Aggregate and two million dollars
($2,000,000) Products and Completed Operations Aggregate for bodily injury, personal
injury, and property damage, including without limitation, blanket contractual liability.
Coverage shall be at least as broad as that provided by Insurance Services Office form
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CG 00 01. None of the policies required herein shall be in compliance with these
requirements if they include any limiting endorsement that has not been first submitted
to City and approved in writing.
10.2.3. Automobile Liability. Contractor shall maintain automobile
insurance covering bodily injury and property damage for all activities of the Contractor
arising out of or in connection with Work to be performed under this Agreement,
including coverage for any owned, hired, non -owned or rented vehicles, in an amount
not less than one million dollars ($1,000,000) combined single limit for each accident.
10.3. Other Insurance Provisions or Requirements.
10.3.1. Evidence of Insurance. Contractor shall provide certificates of
insurance to City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and an additional
insured endorsement for general liability. Insurance certificates and endorsements
must be approved by City's Risk Manager prior to commencement of performance or
issuance of any permit. Current evidence of insurance shall be kept on file with City at
all times during the term of this Agreement. All of the executed documents referenced in
this Agreement must be returned within ten (10) working days after the date on the
"Notification of Award," so that the City may review and approve all insurance and bond
documentation. City reserves the right to require complete, certified copies of all
required insurance policies, at any time.
103.2. General liability insurance provisions. Primary and excess or
umbrella liability policies are to contain, or be endorsed to contain, the following
provisions:
10.3.2.1. City, its elected or appointed officers, agents, officials, employees,
and volunteers are to be covered as additional insureds as respects: liability arising out
of activities performed by or on behalf of Contractor, including the insured's general
supervision of Contractor; products and completed operations of Contractor; premises
owned, occupied or used by Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to City, its elected or appointed officers,
officials, employees, agents or volunteers. Contractor shall submit to City a copy of the
additional insured endorsement along with the required certificates of insurance.
10.3.2.2. Contractor's insurance coverage shall be primary insurance and /or
primary source of recovery as respects City, its elected or appointed officers, agents,
officials, employees and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the Contractor's operations or services provided to the City.
Any insurance or self- insurance maintained by City, its officers, officials, employees and
volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
10.3.2.3. Contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
10.4. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner to transact
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business of insurance in the State of California, with an assigned policyholders' Rating
of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the
latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
10.5. Notice of Cancellation. Contractor agrees to oblige its insurance broker
and insurers to provide to City with 30 days notice of cancellation (except for
nonpayment for which 10 days notice is required) or nonrenewal of coverage for each
required coverage except for builder's risk insurance. The builder's risk policy will
contain or be endorsed to contain a provision providing for 30 days written notice to City
of cancellation or nonrenewal, except for nonpayment for which 10 days notice is
required.
10.6. Self- Insured Retentions. Contractor agrees not to self- insure or to use any
self- insured retentions on any portion of the insurance required herein and further
agrees that it will not allow any indemnifying party to self - insure its obligations to City. If
contractor's existing coverage includes a self- insured retention, the self - insured
retention must be declared to City. City may review options with the contractor, which
may include reduction or elimination of the self - insured retention, substitution of other
coverage, or other solutions. Contractor agrees to be responsible for payment of any
deductibles on their policies.
10.7. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of any claim made or suit instituted arising out of or resulting from Contractor's
performance under this agreement.
10.8. Waiver. All insurance coverage maintained or procured pursuant to this
agreement shall be endorsed to waive subrogation against City, its elected or appointed
officers, agents, officials, employees and volunteers, or shall specifically allow
Contractor or others providing insurance evidence in compliance with these
requirements to waive their right of recovery prior to a loss. Contractor hereby waives its
own right of recovery against City, and shall require similar written express waivers and
insurance clauses from each of its subcontractors.
10.9. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of the City to inform Contractor of
non - compliance with any requirement imposes no additional obligations on the City nor
does it waive any rights hereunder.
10.10. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage, limits or
other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it
pertains to a given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type.
10.11. City's Remedies. City shall have the right to order the Contractor to stop
Work under this Agreement and /or withhold any payment(s) that become due to
Contractor hereunder until Contractor demonstrates compliance with the requirements
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of this article. In the alternative, City may purchase the required coverage and charge
Contractor the cost of the premiums or deduct the cost from Contractor's payments.
10.12. Coverage not Limited. All insurance coverage and limits provided by
contractor and available or applicable to this agreement are intended to apply to the full
extent of the policies. Nothing contained in this agreement or any other agreement
relating to the city or its operations limits the application of such insurance coverage.
10.13. Coverage Renewal. Contractor will renew the coverage required here
annually as long as Contractor continues to provide any Services under this or any
other contract or agreement with the City. Contractor shall provide proof that policies of
insurance required herein expiring during the term of this Agreement have been
renewed or replaced with other policies providing at least the same coverage. Proof that
such coverage has been ordered shall be submitted prior to expiration. A coverage
binder or letter from Contractor's insurance agent to this effect is acceptable. A
certificate of insurance and /or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to City
within five days of the expiration of the coverages.
11. WITHHOLDINGS
City may withhold payment to Contractor of any disputed sums until satisfaction of the
dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Contractor shall not
discontinue Work as a result of such withholding. Contractor shall have an immediate
right to appeal to the City Manager or his/her designee with respect to such disputed
sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of
return that City earned on its investments during the time period, from the date of
withholding of any amounts found to have been improperly withheld.
12.CONFLICTS OF INTEREST
12.1. The Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act'), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
12.2. If subject to the Act, Contractor shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Contractor shall indemnify and hold harmless
City for any and all claims for damages resulting from Contractor's violation of this
Section.
13. NOTICES
13.1. All notices, demands, requests or approvals to be given under the terms of
this Agreement shall be given in writing, to City by Contractor and conclusively shall be
deemed served when delivered personally, or on the third business day after the
deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as
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hereinafter provided. All notices, demands, requests or approvals from Contractor to
City shall be addressed to City at:
Attn: Anthony Nguyen, Senior Buyer
City of Newport Beach
3300 Newport Blvd.
PO Box 1768
Newport Beach, CA 92658
Email: anguyen@newportbeachca.gov
Phone: 949 - 644 -3080
Fax: 949 - 642 -7072
13.2. All notices, demands, requests or approvals from City to Contractor shall
be addressed to Contractor at:
Attn: Richard Salmon, Sales Executive
Shred -It USA, Inc.
2230 La Mirada Drive Suite B
Vista, California 92081
Email: Richard.salmon @shredit.com
Phone: 760 - 598 -5700
14. NOTICE OF CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its final
request for payment under the Agreement, Contractor shall submit to City, in writing, all
claims for compensation under or arising out of this Agreement. Contractor's
acceptance of the final payment shall constitute a waiver of all claims for compensation
under or arising out of this Agreement except those previously made in writing and
identified by Contractor in writing as unsettled at the time of its final request for
payment. The Contractor and the City expressly agree that in addition to all claims filing
requirements set forth in the Agreement, the Contractor shall be required to file any
claim the Contractor may have against the City in strict conformance with the Tort
Claims Act (Govt. Code §§ 900 et seq.).
15.TERMINATION
15.1. In the event that either party fails or refuses to perform any of the
provisions of this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not cured
within a period of two (2) calendar days, or if more than two (2) calendar days are
reasonably required to cure the default and the defaulting party fails to give adequate
assurance of due performance within two (2) calendar days after receipt of written
notice of default, specifying the nature of such default and the steps necessary to cure
such default, the non - defaulting party may terminate the Agreement forthwith by giving
to the defaulting party written notice thereof.
15.1.1. Notwithstanding the above provisions, City shall have the right, at
its sole discretion and without cause, of terminating this Agreement at any time by
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giving seven (7) calendar days prior written notice to Contractor. In the event of
termination under this Section, City shall pay Contractor for Services satisfactorily
performed and costs incurred up to the effective date of termination for which Contractor
has not been previously paid. On the effective date of termination, Contractor shall
deliver to City all materials purchased in performance of this Agreement.
16. STANDARD PROVISIONS
16.1. Compliance with all Laws. Contractor shall at its own cost and expense
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted.
16.2. Waiver. A waiver by City of any term, covenant, or condition in the
Agreement shall not be deemed to be a waiver of any subsequent breach of the same
or any other term, covenant or condition.
16.3. Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and Agreements of whatsoever kind or nature are merged
herein. No verbal Contract or implied covenant shall be held to vary the provisions
herein.
16.4. Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Exhibits attached hereto, the terms of
this Agreement shall govern.
16.5. Amendments. This Agreement may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
16.6. Effect of Contractor's Execution. Execution of this Agreement by
Contractor is a representation that Contractor has visited the Project Site, has become
familiar with the local conditions under which the Work is to be performed, and has
taken into consideration these factors in submitting its Project Proposal and Scope of
Work.
16.7. Controlling Law and Venue. The laws of the State of California shall
govern this Agreement and all matters relating to it and any action brought relating to
this Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange.
16.8. Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age.
16.9. Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
Shred -It USA, Inc. Page 10
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
16.10. Severability. If any tern or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
16.11. No Attorney's Fees. In the event of any dispute or legal action arising
under this Agreement, the prevailing party shall not be entitled to attorney's fees.
16.12. Counterparts. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one and the same instrument.
[SIGNATURES ON NEXT PAGE]
Shred -It USA, Inc. Page 11
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
By:� / I v
Leonie Mulvihill
Assistant City Attorney
ATTEST:
Date: Ir�-13-)1
r
C
By:
_�A k M, - NA&��
Leilani I. Brown
City Clerk
r C 77 _'L
CITY OF NEWPORT BEACH,
A California municipal corporation
Date:
i
Tracy McCraner
Finance Department Director
CONSULTANT: Shred -It USA, Inc., a
Delaware corporation
Date: r �1 ^
By:
MikeW d
Preside t
Date:
:
BY l ®�2
Debbie Spence
Assistant Secretary
[END OF SIGNATURES]
Attachments: Exhibit A - Scope of Services
Exhibit B - Schedule of Billing Rates
Shred -It USA, Inc. Page 12
EXHIBIT A — SCOPE OF SERVICES
ON -SITE DOCUMENT DESTRUCTION SERVICES
1. Contractor shall physically collect and destroy City's confidential documents on -site
at each pre- designated City document depository location using mechanical
shredding devices located within Contractor's vehicles.
2. Contractor shall provide document depository consoles and, on an as- needed basis,
deploy these consoles to designated City facilities and locations. Consoles shall be
32 gallons in volume and securely locked. Consoles shall remain property of
Contractor.
3. Contractor shall provide on -site console shred service and /or as- needed purge
shredding service to the following document depository locations:
City Hall
Consoles: 15
Address: 3300 Newport Blvd.
Service Type /Frequency: As- needed console and purge shredding
Contacts: Richard Flores (949) 644 -3099
Rich Martin (949) 644 -3026
Utilities Yard
Consoles: 1
Address: 949 West 16`h Street
Service Type /Frequency: As- needed console and purge shredding
Contacts: Joan Ackerman (949) 644 -3011
Rachell Wilfert (949) 644 -3011
Lifeguard Headquarters
Consoles: 1
Address: 70 Newport Pier
Service Type /Frequency: As- needed console and purge shredding
Contact: Linda Foeldi (949) 644 -3360
Police Department Headquarters
Consoles: 14
Address: 870 Santa Barbara Drive
Service Type /Frequency: Weekly console shredding and as- needed purge shredding
Contacts: Lisa Newman (949) 644 -3655
Terri Craft (949) 644 -3685
Jennifer Manzella (949) 644 -3663
Corporate Yard — Central Warehouse
Consoles: 0
Address: 592 Superior Ave., Bldg. H
Service Type /Frequency: As- needed purge shredding
Contact: Anthony Nguyen (949) 644 -3080
Central Library
Consoles: 0
Address: 1000 Avocado Ave.
Service Type /Frequency: As- needed purge shredding
Contact: Kim Crawford 9949) 717 -3804
4. At the conclusion of the on -site document destruction process, Contractor shall
immediately provide each location contact with a Certificate of Destruction.
5. Upon requested by City, the document destruction process may be witnessed by
City personnel.
6. Contractor shall recycle shredded City material. In no event shall shredded City
material be disposed of in a landfill.
EXHIBIT B — SCHEDULE OF BILLING RATES
Contract pricing for console(s) shred service. The following rates apply to those locations
described in Exhibit A that contain document depository consoles:
1. $10.00 per console for locations with a minimum of 6 consoles.
2. $30.00 minimum charge for locations with only 1 console. $10.00 additional console
rate up to 6 consoles.
3. Any materials to be shredded that do not fit in the consoles or are otherwise extraneous
to the consoles shall be billed according to the as- needed purge shred service rates
listed below.
4. All fuel and /or surcharge fees will be waived for console shred service.
Contract pricing for as- needed purge shred service. The following rates apply to those
locations described in Exhibit A containing no document depository consoles or those locations
requiring shredding services for materials that do not fit in the consoles or are otherwise
extraneous to the consoles:
1. Up to 12 boxes for $80.00. Box dimensions for this rate are 15x12x10 or 18x11x9 or a
case of paper box. Additional boxes after the first 12 boxes are serviced for $4.00.
2. All fuel and /or surcharge fees will be waived for as- needed purge shred service.