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HomeMy WebLinkAboutC-5184 - Community Development Block Grant (CDBG) Public Services Agreement FY 12-13COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICES AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND YOUTH EMPLOYMENT SERVICE OF THE HARBOR AREA, INC. THIS PUBLIC SERVICES AGREEMENT ( "Agreement ") is made and entered into as of this 1st day of July, 2012 ( "Effective Date ") by and between the CITY OF NEWPORT BEACH, a California Municipal Corporation and Charter City ( "City "), and Youth Employment Service of the Harbor Area, Inc., a California nonprofit corporation ( "Subrecipient "), whose address is 114 E. 19th Street, Costa Mesa, CA 92627 and is made with reference to the following: RECITALS A. City participates in the Community Development Block Grant program administered by the United States Department of Housing and Urban Development ( "HUD "), under Title I of the Housing and Community Development Act of 1974 (42 U.S.C. § 5301, et seq.), as amended from time to time (the "Act "), and the regulations promulgated thereunder (24 C.F.R. § 570, et seq.) ( "Regulations "). Pursuant to the Community Development Block Grant program, City receives funds from HUD ( "CDBG Funds ") and may use up to fifteen (15 %) of its annual allocation of CDBG Funds for public service activities (24 C.F.R. § 570.201(e)). B. Subrecipient is a nonprofit organization that has applied to City for CDBG Funds to aid in the cost of Subrecipient's operation of its Walk in Services for Youth ( "Program "). C. City desires to engage the Subrecipient to assist the City in utilizing CDBG Funds to serve the citizens of Newport Beach in the form of a grant of CDBG Funds in an amount not to exceed Five Thousand Dollars and 00 /100 ($5,000.00) ( "City Grant ") to be used by Subrecipient to assist with a portion of those costs incurred in operating the Program for a 12 -month period commencing July 1, 2012 and ending June 30, 2013 ( "Award Year "), permitted by the Act and the Regulations and according to the terms and conditions more particularly set forth herein. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2013 unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Statement of Services. City and Subrecipient acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. Subrecipient shall utilize City Grant funds to provide the Program services to eligible persons as further described in the Program Description, attached hereto as Exhibit A and incorporated in full by this reference. Subrecipient agrees that the Program Description contains an accurate estimate of the persons to be assisted during the Award Year. 2.2 Schedule for Completion. Subrecipient shall provide its services under this Agreement for the Award Year commencing July 1, 2012 and ending June 30, 2013. 2.3 Budget. Subrecipient represents that it shall perform the services as set forth in the Program Description in conformance with the budget included in the Program Description. 2.3.1 Subrecipient represents that the budget includes only allowable costs and an accurate analysis of costs acceptable under the CDBG Program pursuant to the Regulations (24 C.F.R. § 570.502(b)), which includes requirements for compliance with OMB Circular No. A -122, "Cost Principles for Non - Profit Organizations" or OMB Circular No. A -21, "Cost Principles for Educational Institutions," as applicable and certain Attachments to OMB Circular No. A -110 with subparts A, B, C, D and Appendix A. These items shall be in sufficient detail to provide a sound basis for the City to effectively monitor performance under the Agreement. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Program services under this Agreement and Subrecipient shall perform the Program services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Program services shall be performed to completion in a diligent and timely manner. The failure by Subrecipient to strictly adhere to the schedule set forth in Exhibit A, if any, or to perform the Program services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 For all time periods not specifically set forth herein, Subrecipient shall respond in the most expedient and appropriate manner under the circumstances, by fax, hand - delivery or mail. 4. CITY GRANT 4.1 Upon compliance with the reporting requirements outlined in Section 9 below, City shall reimburse Subrecipient an amount not to exceed Five Thousand Dollars and 00 /100 ($5,000.00) ( "City Grant'), which shall constitute the full and complete reimbursement for the implementation of this Agreement for the entire Award Year. 4.2 The parties understand and agree that such reimbursement, if any, shall be conditioned upon receipt of such funds by City from HUD and shall not be a charge on any other funds of City. Payment shall be made in equal quarterly installments upon approval by City of the quarterly reports as required by Section 9 below. The quarterly installment payments shall be submitted by October 10, January 10, April 10, and July 10. City shall pay such installment payments within thirty (30) days after receipt of the quarterly reports, provided City is satisfied that such expenses were incurred within the Youth Employment Service of the Harbor Area, Inc. Page 2 scope of this Agreement and that Subrecipient is in compliance with the terms and conditions of this Agreement. 4.3 In the event Subrecipient is in default under the terms of this Agreement, City shall have no obligation to continue reimbursing Subrecipient for any Program services performed after the date of default. 4.4 City reserves the right to withhold the City Grant until Subrecipient complies with the City's insurance requirements as set forth in Exhibit B, attached hereto and incorporated by reference. 5. COMPLIANCE WITH LAWS 5.1 Subrecipient agrees to comply with the following Federal, State and City requirements in the performance of this Agreement: 5.2 Executive Order 11246 (as amended by Executive Orders 11375 and 12086 (1978)) and implementing regulations at Title 41 C.F.R. Chapter 60, which requires that during the performance of this Agreement, Subrecipient agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color or national origin. Subrecipient shall consider all applicants without regard to their race, religion, sex, or national origin with respect to the following without limitation: employment, upgrading, demotion, or transfer: recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Subrecipient agrees to post in conspicuous places, available to employees and employment applicants, notices setting forth the provisions of this nondiscrimination clause. 5.3 In its solicitations or advertisements for employees, Subrecipient shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. 5.4 The restrictions against discrimination as required by Executive Order 11063, as amended by Executive Order 12259 and implementing regulations at Title 24 C.F.R. Part 107. 5.5 Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701 et seq.) which requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the Program area and contracts for work in connection with the Program be awarded to business concerns that are located in, or owned in substantial part by, persons residing in the Program area. 5.6 Title VI of the Civil Rights Act of 1964, and Section 109 of the Housing and Community Development Act of 1974, which provides that no person shall, on the grounds of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Youth Employment Service of the Harbor Area, Inc. Page 3 5.7 Section 504 of the Rehabilitation Act of 1973 (Pub. L. No. 93 -112), as amended, and implementing regulations. 5.8 The Age Discrimination Act of 1975 (Pub. L. No. 94 -135), as amended, and implementing regulations. 5.9 The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as amended (Title 24 C.F.R. Part 42). 5.10 The restrictions prohibiting use of funds for the benefit of a religious organization or activity as set forth in Title 24 C.F.R. Part 570.2000). 5.11 The labor standards requirements as set forth in Title 24 C.F.R. Part 570, Subpart K and HUD regulations issued to implement and requirements. 5.12 The program income requirements as set forth in Title 24 C.F.R. Parts 570.504(c). Additionally, the City requires remittance of all program income balances held by Subrecipient, with the exception of those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 5.13 The Subrecipient is to carry out each activity in compliance with all Federal laws and regulations described in 24 C.F.R. Part 570, Subpart K, except that the Subrecipient does not assume the City's environmental responsibilities described at 24 C.F.R. Part 570.604; nor does the Subrecipient assume the City's responsibility for initiating the review process under the provisions of 24 C.F.R. Part 52. 5.14 Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11988 relating to the prevention, control and abatement of water pollution. 5.15 The flood insurance purchase requirement of Section 102(a) of the Flood Disaster Protection Act of 1978 (Pub. L. No. 93 -234). 5.16 The regulations, policies, guidelines and requirements of Title 24 C.F.R. Part 570; the "Common Rule," Title 24 C.F.R. Part 85 and Subpart J; OMB Circular Nos. A -102, Revised, A -87, A -110 and A -122 as they relate to the acceptance and use of federal funds under the federally- assisted program. 5.17 Title VII of the Civil Rights Act of 1968 (Pub. L. No. 90 -284) as amended. 5.18 The Lead -based paint requirements of Title 24 C.F.R. Part 35 issued pursuant to the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4801 et seq.). 5.19 Maintain property inventory system to numerically identify HUD purchased property and document its acquisition date as is set forth in OMB Circular A -110 Attachment N Property Management Standard 6d. Youth Employment Service of the Harbor Area, Inc. Page 4 5.20 Such other City, County, State, or Federal laws, rules, and regulations, executive orders or similar requirements which might be applicable. 5.21 City will use federal funds to pay Subrecipient for the services to be performed under this Agreement. Title 31 U.S.C. Section 1352 prohibits any recipient or subrecipient of federal funding from using such funds to influence or attempt to influence an officer or employee of any federal agency, a Member of Congress or an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension of, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. 5.22 Every person who requests or receives a federal contract, grant, loan or cooperative agreement from a federal agency or receives or requests from a federal agency a commitment that would provide for the United States to insure or guarantee a loan must file with that agency a written declaration and certify that he or she has not made and will not make any prohibited expenditure. Further, any person who requires or receives from a person referred to above, a subcontract under a federal contract, a subgrant or contract under a federal grant, a contract or subcontract to carry out any purpose for which a particular federal loan is made, or contract under a federal cooperative agreement, is required to file a written declaration with the person who received the federal contract, grant, loan or commitment to insure or guarantee a loan. 5.23 Subrecipient shall comply requirements as described in Title 24 C.F.R 122 and Title 24 C.F.R. Part 570.502. with applicable uniform administrative Part 85.22 and OMB Circular A -87 and A- 5.24 This Agreement is subject to and incorporates the terms of the Housing and Community Development Act of 1974, as amended; Title 24 C.F.R., Part 570; City's CDBG Program Guidelines; and all amendments or successor regulations or guidelines thereto. 6. PROGRAM MANAGER Subrecipient shall designate a Program Manager, This Program Manager shall be available to City at all reasonable times during the Agreement term. Subrecipient has designated Kathy Du Vernet to be its Program Manager. Subrecipient shall not remove or reassign the Program Manager. 7. CITY ADMINISTRATION This Agreement will be administered by the Community Development Department. James Campbell, Principal Planner or his /her designee, shall be the City Administrator and shall have the authority to act for City under this Agreement. The City Administrator or his /her designee shall represent City in all matters pertaining to the Award pursuant to this Agreement. Youth Employment Service of the Harbor Area, Inc. Page 5 8. FINANCIAL RECORDS Subrecipient shall keep records of all City Grant funds received from City under the terms and conditions of this Agreement and of all costs and expenses related to the Program in accordance with the provisions contained in the Federal Office of Management and Budget Circular A -110 with its subparts and appendix. The Subrecipient shall maintain these records and reports to assist the City in maintaining its record - keeping requirements for the duration of the Agreement and for five (5) years after the termination or expiration of this Agreement. All City Grant funds received by Subrecipient from City pursuant to this Agreement shall be maintained separate and apart from any other funds of Subrecipient or of any principal or member of Subrecipient in an account in a banking or savings and loan institution. No costs shall be invoiced / billed except for expenditures authorized in the budget contained within the Program Description. The itemized costs shall be sufficient detail to provide a sound basis for the City to effectively monitor costs under the Agreement. Subrecipient also agrees to use the Payment requests /Invoice Forms as provided by the City. 9. REPORTING REQUIREMENTS 9.1 Subrecipient agrees to provide the City with a written quarterly summary and an unduplicated count of persons and /or families benefiting by the Subrecipient's Program on or before the 10th day of the following months: October, January, April, and July, setting forth its activities for the previous quarter. The quarterly report shall contain, without limitation, the ethnic group, income level, female head of household status, and other data as may be requested by City, of each person assisted and the result of such assistance. If Subrecipient fails to do so, City may withhold funds until the required written quarterly reports are received. In addition to the quarterly report, Subrecipient shall, on or before July 10, furnish City with a summary of Subrecipient's activities for the Fiscal Year. 9.2 Such summary shall include the following: 9.2.1 Documentation of the income level of persons and /or families participating in or benefiting by the Subrecipient's Program; 9.2.2 Ethnicity, race and Head of Household data, consistent with HUD's Grantee Performance Report requirements; and 9.2.3 Any additional information such as new pamphlets, copies of newspaper articles, or brief reports on any special accomplishments achieved by the Program during the Fiscal Year. 10. STANDARD OF CARE 10.1 All of the Program services shall be performed by Subrecipient or under Subrecipient's supervision. Subrecipient represents that it possesses the professional and technical personnel required to perform the Program services required by this Agreement, and that it will perform all Program services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase Youth Employment Service of the Harbor Area, Inc. Page 6 "highest professional standards" shall mean those standards of practice recognized by one (1) or more first -class firms performing similar work under similar circumstances. 10.2 All Program services shall be performed by qualified and experienced personnel who are not employed by City. Subrecipient certifies that the Program services conform to the requirements of this Agreement; all applicable federal, state and local laws; and the highest professional standard. 10.3 Subrecipient represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Subrecipient to practice its profession. Subrecipient shall maintain a City of Newport Beach business license during the term of this Agreement. 10.4 Subrecipient shall not be responsible for delay, nor shall Subrecipient be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Subrecipient's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 11. HOLD HARMLESS 11.1 To the fullest extent permitted by law, Subrecipient shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents and employees (collectively, the "Indemnified Parties ") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims "), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, the performance of Program services provided under this Agreement including, without limitation, defects in workmanship or materials or Subrecipient's presence or activities conducted for the Program (including the negligent and /or willful acts, errors and /or omissions of Subrecipient, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). 11.2 Notwithstanding the foregoing, nothing herein shall be construed to require Subrecipient to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Subrecipient. Youth Employment Service of the Harbor Area, Inc. Page 7 12. INDEPENDENT CONTRACTOR It is understood that City engages Subrecipient on an independent contractor basis and Subrecipient is not an agent or employee of City. The manner and means of conducting the services are under the control of Subrecipient, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. Nothing in this Agreement shall be deemed to constitute approval for Subrecipient or any of Subrecipient's employees or agents, to be the agents or employees of City. Subrecipient shall have the responsibility for and control over the means of performing the services, provided that Subrecipient is in compliance with the terms of this Agreement. 13. COOPERATION Subrecipient agrees to work closely and cooperate fully with City Administrator and any other agencies that may have jurisdiction or interest in the Program services to be performed. 14. PROGRESS Subrecipient is responsible for keeping the City Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the Program, activities performed and planned, and any meetings that have been scheduled or are desired. 15. INSURANCE Without limiting Subrecipient's indemnification of City, and prior to distribution of City Grant funds, Subrecipient shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit B, and incorporated herein by reference. 16. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Program services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Subrecipient, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Subrecipient is a partnership or joint- venture or syndicate or cotenancy, which shall result in changing the control of Subrecipient. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint- venture. Youth Employment Service of the Harbor Area, Inc. Page 8 17. SUBCONTRACTING Subrecipient shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. Except as specifically authorized herein, the Program services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 18. OWNERSHIP OF DOCUMENTS 18.1 Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Subrecipient, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Subrecipient or any other party. Subrecipient shall, at Subrecipient's expense, provide such Documents to City upon prior written request. 18.2 Documents, including drawings and specifications, prepared by Subrecipient pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Subrecipient will be at City's sole risk and without liability to Subrecipient. Further, any and all liability arising out of changes made to Subrecipient's deliverables under this Agreement by City or persons other than Subrecipient is waived against Subrecipient and City assumes full responsibility for such changes unless City has given Subrecipient prior notice and has received from Subrecipient written consent for such changes. 19. COMPUTER DELIVERABLES All written documents shall be transmitted to City in the City's latest adopted version of Microsoft Word, Excel or portable digital format (.pdf). 20. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 21. INTELLECTUAL PROPERTY INDEMNITY The Subrecipient shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Subrecipient's Documents provided under this Agreement. Youth Employment Service of the Harbor Area, Inc. Page 9 22. RECORDS Subrecipient shall keep records and invoices in connection with the Program services to be performed under this Agreement. Subrecipient shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Program services, expenditures and disbursements charged to City, for a minimum period of Five (5) years, or for any longer period required by law, from the date of final payment to Subrecipient under this Agreement. All such records and invoices shall be clearly identifiable. Subrecipient shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Subrecipient shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of Five (5) years from the date of final payment to Subrecipient under this Agreement. 23. WITHHOLDINGS City may withhold payment to Subrecipient of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Subrecipient shall not discontinue Work as a result of such withholding. Subrecipient shall have an immediate right to appeal to the City Manager or his /her designee with respect to such disputed sums. Subrecipient shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 24. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Subrecipient which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Subrecipient, the additional design, construction and /or restoration expense shall be borne by Subrecipient. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 25. CONFLICTS OF INTEREST 25.1 The Subrecipient or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 25.2 If subject to the Act, Subrecipient shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Subrecipient shall indemnify and hold harmless City for any and all claims for damages resulting from Subrecipient's violation of this Section. Youth Employment Service of the Harbor Area, Inc. Page 10 26. NOTICES 26.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first - class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Subrecipient to City shall be addressed to City at: Attn: James Campbell, Principal Planner Community Development Department City of Newport Beach 3300 Newport Boulevard PO Box 1768 Newport Beach, CA 92658 Phone: (949) 644 -3210 Fax: (949) 644 -3229 26.2 All notices, demands, requests or approvals from City to Subrecipient shall be addressed to Subrecipient at: Attn: Kathy Du Vernet, Executive Director Youth Employment Service of the Harbor Area, Inc. 114 E. 19` Street Costa Mesa, CA 92627 Phone: (949) 642 -0474 Fax: (949) 642 -6311 27. TERMINATION 27.1 This Agreement may be terminated at any time by either party upon thirty (30) day written notice to the other party. City may immediately terminate this Agreement upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for this Agreement activity or if for any reason the timely completion of Subrecipient's services is rendered improbable, infeasible or impossible. Additionally, City may terminate this Agreement upon seven (7) day written notice if City determines in its sole discretion that such action is necessary to respond to an earthquake, fire or other act of God. In such event, Subrecipient shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have not been previously reimbursed, to the date of such termination, limited to the extent CDBG Funds are available. 27.2 In accordance with Title 24 C.F.R. Part 85.43, suspension or termination may occur if Subrecipient materially fails to comply with any term of the Award. 27.3 If the funding source demands reimbursement for prior payments to Subrecipient due to Subrecipient's failure to comply with any applicable term of this Agreement, regulation or statute, Subrecipient shall reimburse City in the amount of such disallowed payments. Youth Employment Service of the Harbor Area, Inc. Page 11 27.4 The Award may be terminated for convenience in accordance with Title 24 C.F.R. Part 85.44. 28. REVERSION OF ASSETS 28.1 Upon the termination or expiration of the term of this Agreement, Subrecipient shall comply with Title 24 C.F.R. Part 570.503(b)(8) and transfer to the City any City Grant funds on hand at the time of such termination or expiration and any accounts receivable attributable to the use of City Grant funds. 28.2 Any real property under the Subrecipient's control that was acquired or improved in whole or in part with CDBG Funds in excess of twenty -five thousand dollars ($25,000.00) shall either be: (a) Used to meet one of the national objectives stated in Title 24 C.F.R. Part 570.901 until five (5) years after termination or expiration of this Agreement; or (b) disposed of in a manner that results in the City's being reimbursed in the amount of the current fair - market value of the property less any portion of the value attributable to expenditures of non -CDBG Funds for acquisition of, or improvement to, the property. Reimbursement to the City shall not be required after the period of time specified in 17(a) above. Subrecipient shall not dispose of any real or personal property acquired in full or in part with CDBG Funds through sale, use or relocation without the expressed and prior written .permission of the City. 29. LOBBYING 29.1 No Federal funds shall be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 29.2 If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 29.3 The undersigned shall require that the language of this certification be included in the Award documents for all sub - Awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 30. CONDITIONS FOR RELIGIOUS ORGANIZATIONS 30.1 If Subrecipient represents that it is, or may be deemed to be, a religious or denominational institution or organization or an organization operated for religious purposes which is supervised or controlled by or in connection with a religious or Youth Employment Service of the Harbor Area, Inc. Page 12 denominational institution or organization, Subrecipient agrees that, in connection with such public services: 30.2 It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis or religion; 30.3 It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis or religion; 30.4 It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of such public services; 30.5 The portion of a facility used to provide public services assisted in whole or in part under this Agreement shall contain no sectarian or religious symbols or decorations; and 30.6 The funds received under this Agreement shall not be used to construct, rehabilitate, or restore any facility which is owned by the Subrecipient and in which the public services are to be provided; Provided that, minor repairs may be made if such repairs (1) are directly related to the public services, (2) are located in a structure used elusively for nonreligious purposes, and (3) constitute in dollar terms only a minor portion of the CDBG expenditure for the public services. 30.7 Subrecipient shall comply with all applicable conditions of Title 24 C.F.R. Part 570.503(b)(6) prescribed by HUD for the use of CDBG Funds by religious organizations if Subrecipient is a religious organization. 31. DRUG FREE WORKPLACE Subrecipient shall comply with the Drug -Free Workplace Act, and shall make all good faith efforts to continue to maintain a drug -free workplace, including establishing a drug -free awareness program to inform employees about the dangers of drug abuse and the Subrecipient's policy and penalties for drug abuse violations occurring in the workplace. 32. STANDARD PROVISIONS 32.1 Compliance with all Laws. Subrecipient shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Subrecipient shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the City Administrator and City. 32.2 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent Youth Employment Service of the Harbor Area, Inc. Page 13 breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 32.3 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 32.4 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the authorized budget contained within the Program Description or any other attachments attached hereto, the terms of this Agreement shall govern. 32.5 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 32.6 Amendments. This Agreement may be modified or amended only by a written document executed by both Subrecipient and City and approved as to form by the City Attorney. 32.7 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 32.8 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 32.9 Equal Opportunity Employment. In the performance of this Agreement, Subrecipient shall not discriminate against any employee, subcontractor or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Subrecipient will take affirmative action to ensure that employees are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. 32.10 No Attorney's Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorney's fees. 32.11 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Youth Employment Service of the Harbor Area, Inc. Page 14 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY OF NEWPORT BEACH, CITY ATTO EY'S OFFICE A California municipal corporation Date: Date: `� ► 1, ► I 'L By: BAN Aaron C. Harp Dav City Attorney City Manager ATTEST: it0UBRECIPIENT: Youth Employment Date: IZ Service of the Harbor Area, Inc., a California,nonprofit corporation ,bV1P(0)�;� Date: Leilani I. Brown l i„ ar#.aspl Kath Du V et City Clerk ==`'' Executive Director [END OF SIGNATURES] Attachments: Exhibit A — Program Description Exhibit B — Insurance Requirements documentl Youth Employment Service of the Harbor Area, Inc. Page 15 EXHIBIT A PROGRAM DESCRIPTION SEWpo CITY OF NEWPORT BEACH CDBG U Z' c,L F gN,= Exhibit A: Walk in Services for Youth Program Project: Walk in Services for Youth Program Organization: Youth Employment Service of the Harbor Area Inc. Description: Youth Employment Services of the HarborArea will provide effective employment related services to youth ages 16 -22 from low -and moderate - income households. Program services are provided by professional staff who hold bachelor's degrees and have at least fine (5) years of experience, as well as from trained volunteers. Services include: a two hour employment skills class where youth learn important basic skills such as how to fill out job applications. Upon completion of these program components, each youth receives up to three (3) job referrals upon each visit to YES. The program estimates serving 25 unduplicated Newport Beach residents and Orange County Residents combined overall. Eligibility Approved Funding HUD Matrix Code: 05D CDBG $5,000 Youth Services Eligibility Citation: 570.201(e) HOME $0 National Objective: Low Mod Clientele ESG $0 570.208(a)(2)(i)(B) Accomplishment 25 People HOPWA $0 Goal: Start Date: 07/01/2012 Other: $208,000 End Date: 06/30/2013 Total: $213,000 ,Location;% SeruicerArea, /a`Beneficiafies: LAdrnmistered By Youth Employment Service of the Harbor Area, Inc. 114 E. 19t' Street Available to clientele throughout City Costa Mesa, CA 92627 Help the homeless? No Help persons with HIV / AIDS? No Help persons with Special Needs? No Kathy Veror Executive Executiv e Direectct Phone: (949) 642 -0474 Exhibit A: Page 2 of 3 Special Provisions The following are special provisions that are required as a condition of receiving Community Development Block Grant (CDBG) funds. Failure to comply with these requirements may lead to possible findings, a breach of the agreement, and /or the repayment of the funds received under this agreement. In the Special Provisions section, the term "Operating Department" shall refer to the City Department that is responsible for the oversight of the project. The term "Operating Agency" or "Subrecipient" shall refer to the Community Based Organization (non- profit) that is receiving CDBG Funds. The term "CDBG Program Staff' shall refer to the Director ofCommunity Development. Subrecipient Agreement /Consultation Services: The Operating Department/Agency shall execute a professional services agreement with each consultant/contractor prior to incurring any costs or distributing any CDBG Funds, in compliance with federal contractual requirements. Program Income: The Operating Agency will track and report all program income generated from the use of CDBG Funds, as defined in 24 CFR, Part 85.25 of the Common Rule. Program income is defined as gross income received by the sub - grantee or sub - recipient directly generated by a grant- supported activity, or earned only as a result of the grant agreement. Program income includes, but is not limited to: 1) Fees and donations collected from participants on public service programs; 2) Applicable bid fees from construction or rehabilitation activities; 3) Principal and interest collections 4) on loans made with CDBG Funds; 5) Fees from the use or rental of real or personal property; and 6) Proceeds from the disposition of property purchased or improved with CDBG Funds. Program income must be recorded as revenues in the CDBG cost center of the Operating Department /Agency's General Ledger. If applicable and upon receiving approval from the City, the program income may be used for payment of other eligible project expenditures that are not paid with CDBG Funds. Otherwise, the funds must be remitted to the City accompanied by the Return Funds Transmittal form within 30 days of receipt. Retention of Financial Records: The Operating Department/Agency shall maintain during the term of this Contract and for a period of five (5) years after the expiration of the contract complete and adequate financial records and accounts as considered necessary by the City to assure proper accounting for all program funds and to support all program expenditures. These records and accounts shall include, but not be limited to, the following: 1) A double -entry General Ledger that supports the costs charged to the CDBG Program; 2) Records documenting procurement of goods and services; 3) Contracts for goods or services; 4) Lease or Rental Agreements; 5) Invoices; 6) Billing Statements; 7) Cancelled Checks; 8) Timecards signed by employees and supervisors; 9) Personnel Authorization Records; 10) Payroll Registers; 11) Payroll Tax Records; 12) Bank Statements; 13) Bank Reconciliations; and 14) Documentation to support the allocation of costs. Payroll and Attendance Records: The Operating Department/Agency must maintain payroll and time attendance records signed by the employee and approved by the supervisor. Time distribution records must reflect total work time on a daily basis by program and/or funding source, as applicable. Payroll and Attendance Records 11: The Operating Department/Agency shall maintain during the term of this Contract and for a period of five (5) years after the expiration of the contract complete and adequate financial records and accounts as considered necessary by the City to assure proper accounting for all program funds and to support all program expenditures. These records and accounts shall include, but not be limited to, the following: 1) A double -entry General Ledger that supports the costs charged to the CDBG Program; 2) Records documenting procurement of goods and services; 3) Contracts for goods or services; 3) Lease or Rental Agreements; 4) Invoices; 5) Billing Statements; 6) Cancelled Checks; 7) Timecards signed by employees and supervisors; 8) Personnel Authorization Records; 9) Payroll Registers; 10) Payroll Tax Records; 11) Bank Statements; 12) Bank Reconciliations; and 13) Documentation to support the allocation of costs. Exhibit A: Page 3 of 3 By signing below, I acknowledge that I have read and understand all of the special conditions listed above. Furthermore, I acknowledge that ifI fail to conply with the conditions listed, the U.S. Department of Housing and Urban Development (HUD) and/or the City may require the repayment of the funds received and/orforfeit receiving future Community Development Block Grant (CDBG) funds. \ Ala at y Du 14rnet Dat ]Executive Director EXHIBIT B INSURANCE REQUIREMENTS 1.1 Provision of Insurance. Without limiting Subrecipient's indemnification of City, and prior to disbursement of City Grant funds, Subrecipient shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Subrecipient agrees to provide insurance in accordance with requirements set forth here. If Subrecipient uses existing coverage to comply and that coverage does not meet these requirements, Subrecipient agrees to amend, supplement or endorse the existing coverage. 1.2 Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 1.3 Coverage Requirements. 1.3.1 Workers' Compensation Insurance. Subrecipient shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Subrecipient shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. 1.3.2 General Liability Insurance. Subrecipient shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, products - completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. 1.3.3 Automobile Liability Insurance. Subrecipient shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Subrecipient arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. 1.4 Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: 1.4.1 Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Subrecipient or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Subrecipient hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subcontractors. 1.4.2 Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. 1.4.3 Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. 1.4.4 Notice of Cancellation. All policies shall provide City with thirty (30) days notice of cancellation (except for nonpayment for which ten (10) days notice is required) or nonrenewal of coverage for each required coverage. 1.5 Additional Agreements Between the Parties. The parties hereby agree to the following: 1.5.1 Evidence of Insurance. Subrecipient shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. 1.5.2 City's Right to Revise Requirements. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Subrecipient sixty (60) days advance written notice of such change. 1.5.3 Enforcement of Contract Provisions. Subrecipient acknowledges and agrees that any actual or alleged failure on the part of the City to inform Subrecipient of non - compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. 1.5.4 Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. Youth Employment Service of the Harbor Area, Inc. Page 18 1.5.5 Self- insured Retentions. Any self- insured retentions must be declared to and approved by City. City reserves the right to require that self- insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. 1.5.6 City Remedies for Non Compliance If Subrecipient or any subcontractor fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this agreement, or to suspend Subrecipient's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Subrecipient or reimbursed by Subrecipient upon demand. 1.5.7 Timely Notice of Claims. Subrecipient shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Subrecipient's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. 1.5.8 Subrecipient's Insurance. Subrecipient shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Program services. Youth Employment Service of the Harbor Area, Inc. Page 19 Agenda Item No. 10 May 8, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Community Development Department Kimberly Brandt, AICP, Director 949 - 644 -3226, kbrandt @newportbeachca.gov PREPARED BY: James Campbell, Principal Planner APPROVED: 0." �J d TITLE: Community Development Block Grant, Fiscal Year 2012 -2013 Action Plan (PA2010 -071) ABSTRACT: The U.S. Department of Housing and Urban Development (HUD) requires the City of Newport Beach to complete an Action Plan each year to receive funds under the Community Development Block Grant (CDBG) program. The Action Plan is a component of the City's Five -Year Consolidated Plan (2010 -2014 Consolidated Plan) adopted April 27, 2010. The Action Plan document serves as the annual application for CDBG funding. The Action Plan contains a list of activities the City will assist with CDBG funds during the upcoming 2012 -2013 fiscal year. The City's entitlement grant amount for this year is $350,669. RECOMMENDATION: 1. Hold a public hearing to receive comments on the Draft 2012 -2013 Action Plan; and 2. Approve the Draft 2012 -2013 Action Plan; and 3. Adopt Resolution No. 2012- 31 adopting the 2012 -2013 Action Plan and authorizing the City Manager to: a. Submit the Action Plan to HUD; b. Execute the FY 2012 -2013 CDBG Program Grant Agreement and all related documents on behalf of the City; 01 2 Community Development Block Grant, Fiscal Year 2012 -2013 Action Plan May 08, 2012 Page 2 c. Execute subrecipient agreements with the nonprofit organizations receiving allocations of CDBG funds in the Action Plan; d. Execute a one -year contract extension with LDM Associates, Inc. (Year 3 of 3), in an amount not to exceed $58,133 to administer the CDBG program and to monitor the City's Affordable Housing Covenants; and e. Authorize the Community Development Director, or his /her designee to be the official representative of the City of Newport Beach to submit required environmental documentation for CDBG projects. FUNDING REQUIREMENTS: There is no fiscal impact to the General Fund related to this item. This item provides for City Council approval of the use of CDBG funds for the 2012 -2013 program year. DISCUSSION: According to HUD regulations, the City must submit an Annual Action Plan at least 45 days prior to the beginning of each program year. The City of Newport Beach operates on a fiscal year from July 1" through June 30'h. On March 29, 2012, staff published a notice in the Daily Pilot informing the general public that the City of Newport Beach had prepared the Draft 2012 -2013 Action Plan and that such would be available for review and comment until May 8, 2012. The public was provided an opportunity to provide oral and /or written comments on the Action Plan and the proposed activities. To date, no public comments have been received. Additionally, the Citizen Participation Plan requires that a public hearing be held to receive testimony from interested residents or parties regarding the Action Plan. Tonight's public hearing fulfills the requirements for the public hearing. Funding Strategies The Consolidated Plan serves as the basis of funding strategies for the five year period (2010 -2014) covering the Consolidated Plan. The Action Plan is the implementation component of the Five -Year Consolidated Plan. In accordance with HUD requirements, the Action Plan is submitted to HUD as an annual report outlining the proposed use of CDBG funds prior to the beginning of the Program Year. It describes how the City will utilize the new CDBG funds to undertake programs and projects that will help the City meet the goals and objectives identified in the Strategic Plan chapter of the Consolidated Plan. The 2012 -2013 Action Plan is the third One -Year Action Plan submitted under the 2010 -2014 Consolidated Plan. On December 22, 2011, the City published a Notice of Funding Availability (NOFA) in the Daily Pilot newspaper to announce the availability of CDBG funds and solicit proposals from tax - exempt nonprofit organizations that provide eligible CDBG services 3 Community Development Block Grant, Fiscal Year 2012 -2013 Action Plan May 08, 2012 Page 3 or projects that benefit Newport Beach residents. fne City also made the application available on the City's website and mailed notices to agencies who received funds in the current Fiscal Year and other agencies who had expressed interest. In response to the NOFA, seven (7) nonprofit organizations submitted applications for CDBG grants for Fiscal Year 2012 -2013, requesting a total of $104,000. The Public Works Department submitted an application for the prior year requesting $100,000 for capital improvements to make disability related improvements. Given the level of funding available, the amount of funding requested, past performance and proposed accomplishments, anticipated benefit to Newport Beach residents, and City priorities, staff recommends program /project funding levels to the City Council as follows: PUBLIC SERVICES (15% Statutory Cap) Requested Recommended Age Well Senior Services — Home Delivered Meals Program $ 20,000 $ 15,600 Families Forward — Transitional Housing Program $ 10,000 $ 9,000 Human Options — Community Resource Center $ 10,000 $ 4,000 Serving People in Need — Substance Abuse Rehab Program $ 12,000 $ 10,000 Share Our Selves — SOS Free Medical and Dental Clinics $ 25,000 $ 9,000 Youth Employment Service of the Harbor Area — Youth Employment Services $ 15,000 $ 5,000 SUBTOTAL $ 52,600 CAPITAL IMPROVEMENTS (66% of Grant) , City of Newport Beach — 108 Loan Repayment $ 202,486 City of Newport Beach — Sidewalk, Curb and Gutter Improvements $100,000 $ 25,450' SUBTOTAL $ 227,936 PROGRAM ADMINISTRATION (20% Statutory Cap) City of Newport Beach - Program Administration $ 58,133 Fair Housing Services $ 12,000 $ 12,000 SUBTOTAL $ 70,133 TOTAL $ 350,669 'An additional $14,124 will be added to the S0ewalk, curb and Uutter Improvements rrolect as a result of a substantial amendment to the FY 2010 -2011 and 2011 -2012 Action Plans. The $74,724 will be available as a result of the cancellation of the FY 2010 -2011 Utility Assessment District Grant Program ($65,922) and the FY 2011 -2012 Sidewalk, Curb and Gutter Improvements ($8,802). Based upon ongoing discussions with the Balboa Village Citizen's Advisory Panel, the creation of a commercial rehabilitation and neighborhood enhancement program for Balboa Village may be a new community priority. The CDBG program is a potential source of funding for this activity as the Village is within a target area. However, an amendment of the City's 5 -year Consolidated Plan would be necessary to identify this activity (once defined) as a priority before funding can be allocated. Early consultation with HUD would also be conducted. Should this potential activity be pursued, the City could reallocate $100,147 being allocated to the Public Works Department to this endeavor during the program year. 4 Community Development Block Grant, Fiscal Year 2012 -2013 Action Plan May 08, 2012 Page 4 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. The Action Plan includes funding for the construction/reconstruction of sidewalk ramps within public rights -of -way consistent with the American with Disabilities Act. -These minor improvements involve negligible or no expansion of the existing sidewalks and will improve public access to the disabled. NOTICING: In accordance with HUD requirements for a 30 -day public review and comment period, notice of the public hearing was published in the Daily Pilot on March 20, 2.012. Further, the agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item), a Kimberly Brandt,.AICP, Director Attachment: Draft Resolution Approving the 2012 -2013 Action Plan 5 0 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE ANNUAL ACTION PLAN WHICH IS PART OF THE CONSOLIDATED PLAN, AND THE PROJECTED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR FY 2012- 2013, AND SUPERCEDING ALL PREVIOUS RESOLUTIONS WHICH ARE INCONSISTENT THEREWITH (PA2010 -071). WHEREAS, the City of Newport Beach participates in the Department of Housing and Urban Development's Community Development Block Grant (CDBG); and WHEREAS, the City of Newport Beach anticipates receiving $350,669 in CDBG funds for fiscal year 2012 -2013; and WHEREAS, on August 26, 2009, the City of Newport Beach conducted a Community Meeting with Newport Beach residents and community based organizations to evaluate the current level of services offered and to identify any new community needs; and WHEREAS, the Department of Housing and Urban Development (HUD) requires the City to prepare a 5 -year "Consolidated Plan" document for the CDBG program and the 2010 -2014 Consolidated Plan was adopted by the City Council on April 27, 2010; and WHEREAS, the Annual Action Plan is an integral part of the Consolidated Plan; and WHEREAS, on December 22, 2011, the City published a Notice of Funding Availability (NOFA) in the Daily Pilot newspaper to announce the availability of CDBG funds and solicit proposals for tax - exempt nonprofit organizations that provide eligible CDBG services or projects that benefit Newport Beach; and WHEREAS, on March 29, 2012, the City published a public notice in the Daily Pilot newspaper indicating that the draft Action Plan would be available to the public for review and comment from March 29, 2012 to May 8, 2012; and WHEREAS, the City Council has considered the community needs, priorities, and strategies set forth in the Consolidated Plan and the Housing Element of the General Plan and concludes the proposed allocation of $350,669 in fiscal year 2012- 2013 CDBG funds is consistent with the Consolidated Plan and Housing Element; and WHEREAS, the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. The Action Plan 1 7- includes funding for the construction /reconstruction of sidewalk ramps within public rights -of -way consistent with the American with Disabilities Act. These minor improvements involve negligibl-- or no expansion of the existing sidewalks and will improve public access to the disabled. NOW, THEREFORE, the City Council of the City of Newport Beach DOES HEREBY RESOLVE as follows: SECTION 1. The Action Plan, attached hereto as Exhibit A, outlines the City's housing and community development needs, priorities and strategies for FY 2012 -2013 is hereby adopted, and the City Council authorizes the City Manager to be the official representative of the City of Newport Beach to submit the Action Plan and certification required to HUD, including any modifications to program or project allocations necessary to conform the allocations to HUD's final 2012 -2013 CDBG grant allocations and currently unallocated funds in the City's account with HUD, as further described in the Action Plan. SECTION 2. That the City Council authorizes the City Manager, or his /her designee, to execute the FY 2012 -2013 CDBG Program Grant Agreement and all related documents on behalf of the City. SECTION 3. That the City Council authorizes the City Manager, or his /her designee, to execute Subrecipient Agreements with the not - for - profit organizations receiving allocations of CDBG funds in the Action Plan. SECTION 4. That the City Council authorizes the City Manager, or his /her designee, to execute a contract extension with LDM Associates, Inc., in an amount not to exceed $58,133 to administer the CDBG program and to monitor Affordable Housing Covenants under the direction of the Community Development Department. SECTION 5. That the City Council authorizes the Community Development Director, or his /her designee, to be the official representative of the City of Newport Beach to submit required environmental documentation for CDBG projects. PASSED AND ADOPTED by the City Council of the City of Newport Beach at a regular meeting held on the 8th day of May 2012. attest: Leilani Brown, City Clerk Nancy Gardner, Mayor 2 I O&L n z 4 rc City of Newport Beach 2012 -2013 Annual Action Plan Table of Contents I. ACTION PLAN .................................................................................................. ..............................1 A. Executive Summary ..................................................................................... ..............................1 B. Citizen Participation ..................................................................................... ..............................8 C. Resources ................................................................................................... .............................14 D. Annual Objectives ....................................................................................... .............................15 E. Description of Activities .............................................................................. .............................16 F. Geographic Distribution /Allocation Priorities .............................................. .............................23 G. Annual Affordable Housing Goals ............................................................ ............................... 25 H. Public Housing .......................................................................................... ............................... 26 I. Homeless and Special Needs .................................................................... .............................27 J. Barriers to Affordable Housing ................................................................. ............................... 29 K. Other Actions ............................................................................................ ............................... 30 II. PROGRAM SPECIFIC REQUIREMENTS ........................................................ .............................31 A. CDBG ........................................................................................................ .............................31 B. HOME ........................................................................................................ .............................33 C. HOPWA ..................................................................................................... .............................34 D. ESG ........................................................................................................... .............................34 III. OTHER NARRATIVES ..................................................................................... .............................35 APPENDICES A. SF 424 and Certifications B. Project Worksheets (CPMP Excel Spreadsheets) C. Proof of Public Notices and Public Comments D. Map - Eligible CDBG Areas E. Summary of Specific Annual Objectives (CPMP Excel Tables) F. Action Plan Checklist 10 <R,,.tnrvFF} Third Program year UG Action Plan 4 otwit,,O The CPMP Third Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. I ACThON PLAN Annual Action Plan includes the SF 424 and is due every year no less than 45 days prior to the start of the grantee's program year start date. HUD does not accept plans between August 15 and November 15. A. Executive Summary 91,220(ts) 1. The Executive Summary is required. Include the objectives and outcomes identified in the plan and an evaluation of past performance. Overview of Consolidated Plan Process Each year, the City of Newport Beach receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD).' These funds are used to benefit low- and moderate - income residents of the City by providing decent housing, a suitable living environment and expanding economic opportunities. The City is required to develop a Consolidated Plan every five (5) years to ensure that CDBG funds are used to meet community needs. The 2010 -2014 Consolidated Plan included an in -depth community needs assessment comprised of quantitative statistical research, resident survey results, and input from local non - profits and service agencies. Informed by the community needs assessment, the Strategic Plan was developed to codify the City's objectives for the CDBG program, including provisions for affordable housing, senior services, services for persons with special needs, homeless and public facilities. A summary of the current Strategic Plan is included in Appendix "E ". Annual Action Plan for 2012 -2013 Program Year The Community Development Department is responsible for preparing the Action Plan and overseeing the programs included herein. The Department made efforts to include all community stakeholders in the development of the Action Plan. Appendix "C" includes copies of the public notices and a summary of public comments received. ' The City of Newport Beach des not receive entitlement allocations of HOME, HOPWA or ESG. 2012 -2013 DRAFT ACTION PLAN 1 Third PROGRAM YEAR 11 CITY OF NEWPORT BEACH The 2012 -2013 Action Plan is a component of the 2010 -2014 Consolidated Plan. It describes how the City will utilize CDBG funds and other available resources during the fiscal year to implement activities designed to meet the Strategic Plan objectives. In accordance with HUD requirements, the Action Plan will be submitted to HUD at least 45 days prior to the beginning of the program year. For the program year beginning July 1, 2012 and ending June 30, 2013, the City of Newport Beach will receive $350,669 in CDBG funds. The City will use these funds for the following programs: Sources of CDBG Funds SOURCE AMOUNT 2012 -2013 CDBG Entitlement $ 350,669 Unallocated CDBG Funds (Prior Year) $ 0 CDBG Program Income $ 0 All other forms of CDBG $ 0 TOTAL $ 350,669 Uses of CDBG Funds PUBLIC SERVICES (15% Statutory Cap) Age Well Senior Services — Home Delivered Meals Program $ 15,600 Families Forward — Transitional Housing Program $ 9,000 Human Options — Community Resource Center $ 4,000 Serving People in Need — Substance Abuse Rehab Program $ 10,000 Share Our Selves — SOS Free Medical and Dental Clinics $ 9,000 Youth Employment Service of the Harbor Area — Youth Employment Services $ 5,000 SUBTOTAL $ 52,600 CAPITAL IMPROVEMENTS (65% of Grant) City of Newport Beach — 108 Loan Repayment $ 202,486 City of Newport Beach — Sidewalk, Curb and Gutter Improvements $ 25,4501 SUBTOTAL $ 227,936 PROGRAM ADMINISTRATION (20% Statutory Cap) City of Newport Beach — Program Administration $ 58,133 Fair Housing Services $ 12,000 SUBTOTAL $ 70,133 TOTAL $ 350,669 An aadn(Onal 334,124 will be a0oeci t0 the WOewalK, Guru ano butter Improvements rrolecr as a result or a substantial amendment to the FY 2010 -2011 and 2011 -2012 Action Plans. The $74,724 will be available as a result of the cancellation of the FY 2010 -2011 Utility Assessment District Grant Program ($65,922) and the FY 2011 -2012 Sidewalk, Curb and Gutter Improvements ($8,802). 2012 -2013 DRAFT ACTION PLAN 2 Third PROGRAM YEAR 12 CITY OF NEWPORT BEACH Consultation i Notice of Funding Availability A Notice of Funding Availability (NOFA) was published on December 22, 2011 in the Daily Pilot newspaper to inform interested organizations of the availability of CDBG funds. The NOFA was posted with the CDBG application on the City website and mailed to organizations currently receiving funds as well as those that had expressed interest in the last year. The application deadline was January 26, 2012. Six (6) public service providers, one (1) fair housing provider, and one (1) City Department submitted applications, including: • Fair Housing Foundation • Human Options • Families Forward • Age Well Senior Services • Serving People In Need • Share Our Selves • Youth Employment Service of the Harbor Area • City of Newport Beach — Public Works Department In addition to the NOFA process, the Community Development Department met with the Public Works Department to review community development needs with respect to Americans with Disabilities Act improvements. Community Development Department staff also met with the City's CDBG Consultant to review the applications for eligibility, fulfillment of a HUD National Objective and for conformance with the Strategic Plan. CDBG funds are allocated herein to meet the following seven (7) HUD priority need categories: HUD PRIORITY NEED CATEGORIES 2012.2013 FUNDING 2012 -2013 PERCENTAGE Senior Services $ 15,600 4% Special Needs /Non- Homeless $ 14,000 4% Homeless and HIV /AIDS $ 9,000 3% Public Services $ 14,000 4% Public Facilities /Infrastructure $ 227,936 65% Housing & Fair Housing Services $ 12,000 3% Administration $ 58,133 1 17% 2012 -2013 DRAFT ACTION PLAN 3 Third PROGRAM YEAR 13 CITY OF NEWPORT BEACH The following tables provide a summary of the Strategic Plan objectives as they relate to the proposed activities for the 2012 -2013 Action Plan: HOUSING 5 -Year Strategy: Expand the supply of affordable rental and homeownership housing opportunities Outcome /Objective � Planned Activities Performance Five -Year 2012 Statements Indicator Indicator Goals General Senior Programs Acquisition of Affordability Housing Units 34 0 Information and Referral Covenants on Rental Properties Accessibility /Suitable Affordability /Decent People 500 100 Living Environments Construction of Multi- Family Affordable Housing Food and Essential Services Affordable Housing Units Housing Units 68 0 Senior Transportation Services 5 -Year Strategy: Preserve and improve the existing housing stock and ensure equal access Outcome /Objective Planned Activities Performance Five -Year 2012 Statements Indicator Goals Section 8 Housing Choice Voucher and Rent - Restricted Housing Units 2,000 400 Units Housing Rehabilitation Programs Accessibility / Decent Housing Units 21 0 A Affordable Housing Utility Connection Programs Fair Housing Program People 1,000 200 SENIOR SERVICES 5 -Year Strategy: Provide quality supportive: services so elderly residents can live as independently as possible Outcome /Objective Planned Activities Performance Five -Year 2012 Statements Indicator Goals General Senior Programs Information and Referral Accessibility /Suitable Programs People 500 100 Living Environments Food and Essential Services Senior Transportation Services 2012 -2013 DRAFT ACTION PLAN 4 Third PROGRAM YEAR 1-4 CITY OF NEWPORT BEACH SPECIAL NEEDSMON- HOMELESS 5 -Year Strategy: Help persons with special needs live as independently as possible Outcome /Objective planned Activities' Performance Five -Year 2012 Statements Indicator Indicator Goals Homeless Prevention Programs Battered and Abused Spousal Transitional Housing Programs Emergency Shelter to Victims of Food & Essential Services Accessibility / Suitable Domestic Violence Referral and Case Management People 35 7 Services 500 100 Accessibility / Suitable Employment Training and Living Environments placement for persons with Violence Disabilities Upgrade Public Facilities with Public Facilities 2 1 Services ADA Improvements Substance Abuse Rehabilitation People 40 8 Services HOMELESS AND HIV /AIDS 5 -Year Strategy: Support a continuum of services in support of the City's and County's effort to end homeless and improve the quality of life for persons living with HIV/AIDS Outcome /Objective Planned Activities Performance Five -Year 2012 Statements Indicator Goals Homeless Prevention Programs Transitional Housing Emergency Shelter to Victims of Accessibility / Suitable Domestic Violence Living Environments People 500 100 Transitional Housing and Support Services for Victims of Domestic Violence Case Management and Other Services 2012 -2013 DRAFT ACTION PLAN $ Third PROGRAM YEAR 115 QTY OF NEWPORT BEACH PUBLIC SERVICES 5-Year Strategy: Contribute to the well -being of individuals, families, and neighborhoods OutcomelObjective Planned Activities Performance Performance Five -Year 2012 Statements Indicator Goals 39% Sustainability / Suitable General Public Service Programs public Facilities 5 1 Living Environments Employment and Other Training Programs Accessibility /Suitable Food and Essential Services people 500 100 Living Environments Family Services Health Services Youth Services PUBLIC FACILITIES 5 -Year Strategy: Provide access to local public facilities that contribute to community and neighborhood development Outcome /Objective Planned Activities Performance Five -Year 2012 Statements Indicator Goals 39% Sustainability / Suitable Section 108 Loan Repayment — public Facilities 5 1 Living Environments Balboa Village Improvements HUD Outcome Performance Measurement The allocation of CDBG funds amongst the HUD outcome performance measurement system criteria is represented in the following table: HUD OBJECTIVES HUD OUTCOMES AVAILABILITY / ACCESSIBILITY AFFORDABILITY SUSTAINABILITY Provide Decent Affordable Housing 3% - Create Suitable Living Environments 39% 58% Create Economic Opportunities - - Improved Availability and /or Accessibility of Decent Affordable Housing is achieved through the City's CDBG investment in fair housing activities such as education, landlord /tenant counseling, and legal action with the Fair Housing Foundation, which will serve 200 residents this program year. 2012 -2013 DRAFT AcrioN PLAN 6 Third PROGRAM YEAR 10 CITY OF NEWPORT BEACH Increased Availability and /or Accessibility of Suitable Living Environments will be accomplished through the implementation of seven (t) programs that provide an array of services from emergency and transitional services to home - delivered nutritious meals to homebound seniors. These programs will increase the suitable living environment of 540 low /moderate income persons: • Age Well Senior Services — Home Delivered Meals • Families Forward — Transitional Housing Program • Human Options — Community Resource Center • Serving People in Need (SPIN) — Substance Abuse Treatment • Share Our Selves — SOS Free Medical and Dental Clinics • Youth Employment Services - Walk in Service for Youth • Sidewalk, Curb and Gutter Improvements Increasing the Availability and /or Accessibility of Economic Opportunities is an on -going endeavor as the City continues to eliminate blight, improve deteriorated properties and preserve the community infrastructure in order to provide economic empowerment in areas such as Balboa Village. Improvements in Balboa Village ultimately improve economic opportunities for low- income persons. 2012 -2013 CDBG funds will be used to repay the debt on a prior Section 108 loan that was used to improve the Balboa Village area. Evaluation of Past Performance In September 2011, the City submitted its first Consolidated Annual Performance and Evaluation Report (CAPER) of the 2010 -2014 Consolidated Plan period. The CAPER covered six (6) activities implemented during the 2010 -2011 program year. During the 2010 -2011 program year, considerable progress was made toward the fulfillment of the five -year Strategic Plan objectives. The City is on target to meet or exceed each goal. To date, there are two (2) planned activities that have not realized their potential: o The 2010 -2011 Utility Connection Grant Program was made available to low - income property owners within the City's underground utility assessment districts. This program offered one -time $5,000 maximum grants to assist households at or below 50% of area median income with the expense associated with connecting to newly - undergrounded utilities. From July 1, 2010 to present, eight (8) households applied for the grant; however, none of the projects resulted in the issuance of a grant. At this time, Public Works reports that the connection phase of the undergrounding districts has been completed. No CDBG funds will be expended on this activity. Due to insufficient funding, the 2011 -2012 Sidewalk, Curb and Gutter Improvements project will not be implemented. 2011 -2012 funds will not be expended on this activity. 2012 -2013 DRAFT ACTION PLAN 7 Third PROGRAM YEAR 27 CITY OF NEWPORT BEACH A substantial amendment to the respective Action Plans to cancel these two (2) activities is being processed concurrent with this Action Plan. The substantial amendment will consolidate and reprogram $74,724 for use by the Public Works Department to implement the new 2012 -2013 Sidewalk, Curb and Gutter Improvements Project. B. Citizen Participation 91.200 and 91.22 0(b) 2. Provide a summary of the citizen participation and consultation process (including efforts to broaden public participation in the development of the plan). In compliance with the City's approved Citizen Participation Plan and in conformance with the Consolidated Plan implementing regulation 24 CFR 91.105, a Public Notice was published to solicit public review and comment pertaining to the Draft 2012 -2013 Action Plan. Refer to Appendix "C" for proof of publication. The Draft Action Plan was made available to the general public for a minimum period of 30 days prior to a public hearing before the City Council in order to provide residents with an opportunity to review the document prior to its approval by the City Council and submittal to HUD. The public review and comment period ran from March 29, 2012 to May 8, 2012. (Insert public comments received during the public review and comment period or during the Public Hearing.] The Draft Action Plan was available for public review and comment on the City website and at the following locations: City Clerk's Office 3300 Newport Blvd. Newport Beach, CA 92663 Community Development Department 3300 Newport Blvd. Newport Beach, CA 92663 City of Newport Beach — Central Library 1000 Avocado Avenue Newport Beach, CA 92660 2012 -2013 DRAFT ACTION PLAN 8 Third PROGRAM YEAR CITY OF NEWPORT BEACH 2.a. Based on the jurisdiction's current citizen participation plan, provide a summary of the citizen participation process used in the development of the consolidated Y:an. Include a description of actions take: to encourage participation of all its residents, including the following. 2.a.1 Low and moderate - income residents where housing and community development funds may be spent. The citizen participation process used in the development of the 2010 -2014 Consolidated Plan was designed to encourage the participation of all residents including low- and moderate - income residents, residents of low- and moderate - income neighborhoods, members of minority groups, persons with limited English proficiency, and persons with disabilities. The process included an extensive public consultation and data gathering process that commenced with a widely- disseminated resident survey that was available at locations throughout the City including but not limited to the City Clerk's Office, Community Development Department, Public Library and City website. The survey was broken down into seven (7) sections, including Community Facilities, Community Services, Infrastructure, Neighborhood Services, Special Needs Services, Business and Jobs, and Housing. Residents were asked to rate the level of need for a wide variety of items under each section. A Community meeting to discuss community needs with residents and stakeholders was held on Wednesday August 26, 2009 in the City Council Chambers. The time and location was selected to make it as convenient to the public as possible, particularly for potential beneficiaries of program activities. . The results of the resident survey and the discussion with residents and stakeholders contributed to the development of the Strategic Plan objectives that guide current housing and community development funding decisions. The process also included direct consultation with a wide variety of public, private, non- profit sector stakeholders regarding housing and community development needs in the community — particularly those of low- and moderate - income residents eligible to benefit from activities that may be funded with CDBG. This consultation process focused and strengthened the Strategic Plan. To meet the CDBG regulatory requirements pertaining to citizen participation, a 30 -day public review and comment period commenced on March 20, 2010 to allow residents an opportunity to obtain and review the draft copy of the Consolidated Plan. The Draft Consolidated Plan was available for review at the following places: • City of Newport Beach Community Development Department • City Clerk's Office • Newport Beach Public Library • City website As required by HUD, adjacent cities were notified by mail of the availability of the draft Consolidated Plan on the City's website. The cities notified include Costa Mesa, Laguna Beach, Huntington Beach and Irvine. 2012 -2013 DRAFT ACTION PLAN 9 Third PROGRAM YEAR 19 CITY OF NEWPORT BEACH 2.a.2 Minorities and non - English speaking persons, as well as persons with disabilities. The City is committed to the participation of minorities, non - English speaking persons, and persons with disabilities in the Consolidated Plan process, including the development of each Action Plan and CAPER. Wherever a significant number of persons speak and read a primary language other than English, translation services can be made available. Residents may request translation services at public meetings and such services may be provided as available provided that they are requested at least 72 hours prior to the public meeting. Program documents may also be provided in an accessible format upon request. 2.a.3 Local and regional institutions, the Continuum of Care, and other organizations (including businesses, developers, nonprofit organizations, philanthropic organizations, community and faith -based organizations). As part of its research on the needs of low- income residents and in the development of strategies to address these needs, the City consulted with local and regional institutions, the Continuum of Care and other organizations including but not limited to businesses, developers, nonprofit organizations, philanthropic organizations, community and faith - based organizations. The organizations consulted include: • OC Partnership (Continuum of Care Lead Agency) • Orange County Housing and Community Services Department (HCS) • Rebuilding Together, Orange County • Fair Housing Council of Orange County • Mercy House • Orange Coast Interfaith • Wise Place • Human Options • Families Forward • Serving People in Need — SPIN • South County Senior Services • OASIS Senior Center • Seaview Lutheran Plaza • CARING Housing Ministries • Goodwill of Orange • Habitat for Humanity • Western Community Housing H.O.M.E.S., Inc. ® California Corporation on Disability Access ® Orange County Housing Authority Kennedy Commission 2012 -2013 DRAEI' ACTION PLAN 10 Third PROGRAM YEAR 20 CITY OF NEW PORT BEACH 2.a.4 Residents of public and assisted housing developments and recipients of tenant- based assistance. No public housing is located within the city limits. Residents receiving tenant -based Section 8 Housing Choice Vouchers occupy private housing throughout the community and are encouraged to participate in the process similar to all residents. 2.a.5 Residents of targeted revitalization areas. The City does not have specific targeted revitalization areas for the CDBG program. 2.6. Identify agencies, groups, and organizations that participated in the process. This should reflect consultation requirements regarding the following: 2.b.1 General §91.100 (a)(1) - Consult with public and private agencies that provide health services, social and fair housing services (including those focusing on services to children, elderly persons, persons with disabilities, persons with HIVJAIDS and their families, homeless persons) during the preparation of the plan. In the development of the Consolidated Plan, the City reached out to a wide variety of stakeholders involved in the delivery of health services, social and fair housing services to children, elderly persons, persons with disabilities, persons with HIV /AIDS and their families and homeless persons. The following stakeholders were consulted: • Age Well Senior Services • Fair Housing Foundation • Families Forward • Human Options • Serving People In Need • Share Our Selves • Youth Employment Service of the Harbor Area • City of Newport Beach — Public Works Department • City of Newport Beach — Community Development Department • City of Newport Beach — OASIS Senior Center The City also reviewed its compliance with HUD Fair Housing and Equal Opportunity requirements as part of the 2010 -2015 Orange County Regional Analysis of Impediments to Fair Housing Choice. Based on the results of the analysis, the City does not have any identified impediments to fair housing choice and will continue to provide funds to the Fair Housing Foundation to provide fair housing and landlord - tenant mediation services to all residents. 2012 -2013 DRAFT ACTION PLAN 11 Third PROGRAM YEAR 22 CITY OF NEWPORT BEACH 2.b.2 Homeless strategy and resources to address needs of homeless §91.100 (a)(2) - Consult with continuum of care, public and private agencies that address the housing, health, social ser>:ces, victim services, employment, or educatirr. needs of low- income persons, homeless persons (particularly chronically home less individuals and families, families with children, veterans and their families, and unaccompanied youth) and person at risk of homelessness; publicly funded institutions and systems of care that may discharge persons into homelessness (such as health -care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions), and business and civic leaders. In conducting the homeless needs assessment component of the 2010 -2014 Consolidated Plan and developing strategies to address the needs of homeless, the City consulted with the following organizations: • OC Partnership (Continuum of Care Lead Agency) • Orange County Housing and Community Services Department (HCS) • Rebuilding Together, Orange County • Fair Housing Council of Orange County • Mercy House • Orange Coast Interfaith o Wise Place • Human Options • Families Forward Serving People in Need — SPIN South County Senior Services C OASIS Senior Center • Seaview Lutheran Plaza • CARING Housing Ministries • Goodwill of Orange • Habitat for Humanity • Western Community Housing • H.O.M.E.S.,Inc. • California Corporation on Disability Access • Orange County Housing Authority • Kennedy Commission In addition to these consultations, the City reviewed recent PHA Plans provided by the Orange County Housing Authority as well as the most recent HUD SuperNOFA for McKinney -Vento homeless assistance in order to ensure consistency with the regional plan to address homelessness. While no emergency shelter or transitional housing facilities are located in Newport Beach, the provision of shelter is a priority for the City. Although homelessness may not 2012-2013 DRAFT ACTION PLAN 12 Third PROGRAM YEAR 22 CITY OF NEWPORT BEACH be as visible in Newport Beach as it is in other communities, the City views homelessness as an important regional issue. The City will continue to work with the Orange County Continuum of Care to best meet the needs of homeless persons and those at risk of homelessness. In FY 2012 -2013 the City will fund the following activities to address the needs of homeless persons and those at -risk of becoming homeless: • Families Forward - Transitional Housing Program • Human Options - Community Resource Center • Serving People In Need • Share Our Selves 2.b.3 Metropolitan planning §91.100 (a)(5) -- Consult with adjacent units of general local government, including local government agencies with metropolitan - wide planning responsibilities, particularly for problems and solutions that go beyond a single jurisdiction, i.e. transportation, workforce development, economic development, etc. The City of Newport Beach has appointed representatives to joint governmental committees engaged in and /or responsible for local and regional planning: • Growth Management Area 8 Joint Powers Authority • Hazardous Waste Material Joint Powers Authority • Inter -City Liaison Committee • League of California Cities • Orange County Coastal Coalition • Orange County Housing Commission Advisory Committee • Santa Ana River Crossing (SARX) Study Policy Advisory Committee • Santa Ana River Flood Protection Agency • Watershed Executive Committee • Association of Orange County Cities • Orange County Council of Governments (OCCOG) • Orange County Sanitation District (OCSD) • Orange County Vector Control District Board of Trustees • San Joaquin Hills Transportation Corridor Agency Board of Directors • Southern California Association of Governments (SCAG) 2.b.4 HOPWA §91.100 (b) -- Largest city in EMSA consult broadly to develop metropolitan -wide strategy for addressing needs of persons with HIV /AIDS and their families. The City of Newport Beach is not the largest city in the EMSA and does not receive HOPWA funds. 2 Participation determined based on minutes of January 10, 2012 City Council Meeting, Item No. 16. 2012 -2013 DRAFT ACTION PLAN 13 Third PROGRAM YEAR 2S CITY OF NEWPORT BEACH 2.b.5 Public housing §91.100 (c) -- Consult with the local public housing agency concerning public housing needs, planned programs, and activities. The City supports the efforts of the Orange County Housing Authority (OCHA) to maximize the use of Section 8 funds and other resources. There are currently thirty -one (31) OCHA participating jurisdictions, including Newport Beach. Representatives from the participating jurisdictions meet at a minimum quarterly, often times monthly, as the Cities Advisory Committee to assist the Orange County Board of Supervisors and the OCHA staff in accomplishing public housing goals. Newport Beach attends the meetings regularly and provides input on the OCHA Annual Plan and Administrative Plans. Although there are currently no public housing units within the city limits, the City is committed to assisting OCHA in expanding affordable housing opportunities for Section 8 Housing Choice Voucher recipients and ensuring that OCHA goals are consistent with the City's Consolidated Plan and Housing Element. 3. Provide a summary of citizen comments or views on the plan. The public review and comment period for the Draft Action Plan began on March 29, 2012 and concluded with a public hearing before the City Council on May 8, 2012. [Insert public comments received during the public review and comment period or during the Public Hearing.] 4. Provide a written explanation of comments not accepted and the reasons why these comments were not accepted. Public comments were accepted from all residents during the public review and comment period. C. Resources 91,22 0(c)(1)) and (c)(2) 5. Identify the federal, state, and local resources (including program income) the jurisdiction expects to receive to address the needs identified in the plan. Federal resources should include Section 8 funds made available to the jurisdiction, Low - Income Housing Tax Credits, and competitive McKinney -Vento Homeless Assistance Act funds expected to be available to address priority needs and specific objectives identified in the strategic plan. The City will receive $350,669 in CDBG funds for the 2012 -2013 program year. SOURCE AMOUNT 2012 -2013 CDBG Entitlement $ 350,669 Unallocated CDBG Funds (Prior Year) $ 0 CDBG Program Income $ 0 All other forms of CDBG $ 0 TOTAL $ 350,669 None of the former, current or proposed CDBG activities are expected to generate program income. Additionally, the City does not receive Section 8 funds directly. The Orange County Housing Authority administers the Section 8 Housing Choice Voucher 2012-2013 DRAFT ACTION PLAN 14 Third PROGRAM YEAR 24 CITY OF NEWPORT BEACH program locally. The City will consider the use of other state and local resources for activities that meet the objectives identified in the Strategic Plan. In prior years, the City received CDBG -R and Energy Efficiency and Conservation Block Grant (EECBG) funds under the American Recovery and Reinvestment Act (ARRA). The City will continue to pursue these funding sources to implement activities consistent with the objectives identified in the Strategic Plan. 6. Explain how federal funds will leverage resources from private and non - federal public sources, including how matching requirements of HUD programs will be satisfied. The CDBG grants awarded to seven (7) non - profit public service subrecipients as part of this Action Plan will be used in conjunction with other private and local funds to support services that benefit low- and moderate - income residents. The City's annual allocation of CDBG funds is insufficient to meet the funding needs of even one (1) of the public service organizations included in this Action Plan; however, each organization's resourcefulness and ability to leverage a wide variety of resources permits low- and moderate - income residents to benefit from a wide variety of services designed to ensure self - sufficiency and to combat homelessness and poverty. There are no matching requirements for CDBG. D. Annual Objectives 91.220(c)(3) *if not using the CPMP Tool: Complete and submit Table 3A. if using the CPMP Took Complete and submit the Summary of Specific Annual Objectives Worksheets or Summaries.xis. Please refer to Appendix "E" to review the City's Summary of Specific Annual Objectives Worksheets in CPMP format. 7. Provide a summary of specific objectives that will be addressed during the program year. HUD's outcome performance measurement framework is comprised of three (3) objectives and three (3) outcomes. Objectives There are three (3) objectives that originate from the statutory purposes of the formula grant programs, including: • Creating a suitable living environment. In general, this objective relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. • Provide decent affordable housing. The activities that typically would be found under this objective are designed to cover a wide range of housing possibilities under CDBG. This objective focuses on housing programs to meet individual, 2012-2013 DRAFT ACTION PLAN 1$ Third PROGRAM YEAR 215 CITY OF NEWPORT BEACH family or community housing needs rather than issues concerning public services or facilities as would be included above under creating a suitable living environment. m Creating economic opportunities. This objective applies to the types of activities related to economic development, commercial revitalization, or job creation. Outcomes There are three (3) outcomes that reflect what the grantee seeks to achieve through the inclusion of each activity in the Action Plan, including: • Availability /Accessibility. This outcome category applies to activities that benefit families and individuals. The national objectives that apply to this outcome are Low- and Moderate - Income Limited Clientele and Low- and Moderate - Income Jobs. • Affordability. This outcome category applies to activities that create or maintain affordable housing. The National Objective that applies to this outcome is Low - and Moderate - Income Housing. • Sustainability. This outcome applies to activities that improve neighborhoods or communities. The National Objectives that apply to this outcome are Addressing Slums or Blight on an Area Basis, Addressing Slums and Blight on a Spot Basis, Serving a Low- and Moderate - income Area, and Urgent Need. The seven (7) specific objectives of the 2010 -2014 Strategic Plan are listed below. Where a particular goal will be addressed during the program year, a specific activity is included as a bullet point below its assigned goal. For more information, refer to Appendix "B" to review the City's CDBG- funded activities or refer to Appendix "E" to review the City's Summary of Specific Annual Objectives Worksheets. Both appendices are provided in HUD's CPMP format. Housing Expand the supply of affordable rental and homeownership housing opportunities Outcome: Affordability Objective: Decent Affordable Housing Preserve and improve the existing housing stock and ensure equal access Outcome: Availability /Accessibility Objective: Decent Affordable Housing • Section 8 Housing Choice Vouchers (Orange County Housing Authority) • Fair Housing Program (Fair Housing Foundation) Senior Services Provide quality supportive services so elderly residents can live independently 2012 -2013 DRAFT" ACTION PLAN 16 Third PROGRAM YEAR 20 CITY OF NEWPORT BEACH Outcome: Availability /Accessibility Objective: Suitable Living Environment o Home Delivered Meals (Age Well Senior Services) Special Needs / Non- Homeless Help persons with special needs live as independently as possible Outcome: Availability /Accessibility Objective: Suitable Living Environment • Community Resource Center (Human Options) • Substance Abuse Rehabilitation Services (Serving People In Need) • Sidewalk, Curb and Gutter Improvements (Public Works) Homeless and HIV /AIDS Support a continuum of services in support of the City's and County's efforts to end homelessness and improve the quality of life for persons living with HIV /AIDS Outcome: Availability /Accessibility Objective: Suitable Living Environment O Transitional Housing Program (Families Forward) Public Services Contribute to the well -being of individuals, families, and neighborhoods Outcome: Availability /Accessibility Objective: Suitable Living Environment • SOS Free Medical and Dental Clinics (Share Our Selves) • Walk in Service for Youth Program (Youth Employment Service) Public Facilities Provide access to local public facilities that contribute to community and neighborhood development Outcome: Availability /Accessibility Objective: Suitable Living Environment 0 Section 108 Loan Repayment (City of Newport Beach) 2012 -2013 DRAFT ACTION PLAN 17 Third PROGRAM YEAR 2: - CITY OF NEWPORT BEACH E. Description of activities 91.220(d) and (e) *If not using the CPMP Tool: Complete and submit Table 3C. If using the CPMF Tool: Complete and submit the Projects worksheets. & Provide a summary of the eligible programs or activities that will take place during the program year to address the priority needs and specific objectives identified in the strategic plan, the number and type of fami lies that will benefit from the proposed activities, proposed accomplishments, and target date for the completion of the activity. Describe the outcome measures for activities in accordance with Federal Register Notice dated March 7, 2006, i.e., general objective category (decent housing, suitable living environment, economic opportunity) and general outcome category (availability /accessibility, affordability, sustainability). The following activities will be implemented during the program year to address the priority needs specific objectives identified in the strategic plan: Housing Fair Housing Services — Fair Housing Foundation The project will provide fair housing education, counseling, and enforcement services to current or potential Newport Beach residents, coupled with landlord /tenant counseling services. Priority Need /Goal: Specific Objective: Objective /Outcome: Accomplishment: Budget: Funding Source: Completion Date: Senior Services Housing - Ensure universal access to fair housing choice within the City DH -1 Availability /Accessibility of Decent Housing 200 People $12,000 CDBG June 30, 2013 Home - Delivered Meals — Age Well Senior Services Age Well Senior Services will provide home - delivered meals to homebound senior citizens (62 years or older) who are unable to prepare meals for themselves due to age, illness, or disability. CDBG funds will be used to pay for a portion of the salary of home - delivered meal staff. 2012-2013 DRAFT ACTION PLAN 18 Third PROGRAM YEAR 22 CITY OF NEWPORT BEACH Priority Need /Goal Specific Objective Objective /Outcome: Accomplishment: Budget: Funding Source: Completion Date: Special Needs /Non - Homeless Senior Services - Increase and improve supportive services to elderly residents through senior programs SL -1 Availability /Accessibility of Suitable Living Environment 100 People $15,600 CDBG June 30, 2013 Human Options — Community Resource Center Human Options Program will provide a wide variety of counseling and educational programs to help victims and their family members deal with the effects of domestic violence. CDBG funds will be used to pay for a portion of the salaries of staff that provide counseling and case management services. Priority Need /Goal: Special Needs /Non- Homeless — Increase supportive services for battered and abused persons due to domestic violence. Specific Objective: SL -1 Objective /Outcome: Availability /Accessibility of Suitable Living Environment Accomplishment: 7 People Budget: $4,000 Funding Source: CDBG Completion Date: June 30, 2013 Substance Abuse Treatment Program — Serving People in Need (SPIN) SPIN provides access to substance abuse recovery to those least able to afford it - the homeless and low income. These individuals cannot otherwise afford treatment. Case management includes: counseling, supplemental employment services, medical assistance, and legal assistance. CDBG funds will be used to pay for personnel costs to implement this program. 2012 -2013 DRAFT ACTION PLAN 19 Third PROGRAM YEAR CITY OF NEWPORT BEACH Priority Need /Goal: Specific Objective: Objective /Outcome: Accomplishment: Budget: Funding Source: Completion Date: Special Needs /Non- Homeless - Increase supportive services for persons suffering from substance abuse SL -1 Availability /Accessibility of Suitable Living Environment 8 People $10,000 CDBG June 30, 2013 Sidewalk, Curb and Gutter Improvements — City of Newport Beach This project will provide improvements to repair concrete ADA access pathways and nthar AAA imnrnvamantQ ri4X nrir9a Priority Need /Goal: Special Needs /Non- Homeless - Increase accessibility of persons with disabilities to public facilities. Specific Objective: SL -1 Objective /Outcome: Availability /Accessibility of Suitable Living Environment Accomplishment: 1 Public Facility Budget: $25,4503 Funding Source: CDBG Completion Date: June 30, 2013 3 An additional $74,724 will be added to the Sidewalk, Curb and Gutter Improvements Project as a result of a substantial amendment to the FY 2010 -2011 and 2011 -2012 Action Plans. The $74,724 will be available as a result of the cancellation of the FY 2010 -2011 Utility Assessment District Grant Program ($65,922) and the FY 2011 -2012 Sidewalk, Curb and Gutter Improvements ($8,802). 2012 -2013 DRAFr ACTION PLAN 20 Third PROGRAM YEAR so CITY OF NEWPORT BEACH Homeless and HIV /AIDS Transitional Housing Program — Families Forward The Transitional Housing program assists homeless families to regain stability and self sufficiency. The target population is homeless families with children. The program provides case management and supportive services to households residing in Families Forward transitional housing units. CDBG funds will be use to pay for a portion of the salary of a case manager. Priority Need /Goal: Homeless - Improve services for homeless persons and prevent those at -risk of becoming homeless from losing their housing. Specific Objective: Objective /Outcome: Accomplishment: Budget: Funding Source: Completion Date: Public Services SL -1 Availability /Accessibility of Suitable Living Environment 100 People $9,000 CDBG June 30, 2013 SOS Free Medical and Dental Clinics — Share Our Selves (SOS) Share Our Selves will provide primary/urgent care on a daily walk -in basis, chronic care, and specialty care by appointment to uninsured Orange County residents and patients in the County MSI Program. In addition, SOS provides bridge medical care to patients who qualify for medical insurance programs and are waiting to be placed in an appropriate medical home or who will not qualify but who reside far from SOS and therefore need to establish a medical home closer to home. Full scope primary care /urgent care clinics are a commitment to true open access for those lacking a more traditional medical home. Priority Need: Public Services - Increase accessibility to family and health services for the purpose of creating living environments Specific Objective: SL -1 Objective /Outcome: Availability /Accessibility of Suitable Living Environment Accomplishment: 100 People 2012 -2013 DRAFT ACTION PLAN 21 Third PROGRAM YEAR 31 CITY OF NEWPORT BEACH Budget: $9,000 Funding Source: CDBG Completion Date: June 30, 2013 Walk in Service for Youth Program — Youth Employment Service of the Harbor Area The Walk in Service for Youth Program will provide effective employment related services to youth ages 16 -22 from low- and moderate - income households. Program services are provided by professional staff that hold bachelor's degrees and have at least five (5) years of experience, as well as from trained volunteers. Priority (Need: Specific Objective: Objective /Outcome: Accomplishment: Budget: Funding Source: Completion Date: Public Facilities Public Services - Increase availability of employment and other training programs SL -1 Availability /Accessibility of Suitable Living Environment 25 People $5,000 CDBG June 30, 2013 Section 108 Loan Repayment - City of Newport Beach Funds will be used to repay the City's Section 108 Loan. The loan was used to partially fund public improvements to the Balboa Target Area totaling $8 million. The scope of work includes the Balboa Village Pedestrian and Streetscape Plan, Street Improvements to Balboa Blvd., Pier Parking Lot, and Pier Plaza and Lot A connecting access to Main Street. Priority Need /Goal: Public Facilities — Preserve community infrastructure in order to provide economic empowerment in targeted neighborhoods. Specific Objective: SL -3 Objective /Outcome: Sustainability of Suitable Living Environment Accomplishment: 1 Public Facility (Completed) 2012 -2013 DRAFT ACTION PLAN 22 Third PROGRAM YEAR 32 CITY OF NEWPORT BEACH Budget: $202,486 Funding Source: CDBG Completion Date: June 30, 2013 Additional information for each individual project can be found on the CPMP project worksheets in Appendix "B ". F. Geographic Distribution /Allocation Priorities 91.220(d) and (f) 9. Describe the geographic areas of the jurisdiction (including areas of low income families and /or racial /minority concentration) in which assistance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of funds the jurisdiction plans to dedicate to target areas. Geographic Distribution All CDBG funded public service activities will be available to residents throughout the city based on income and other eligibility criteria. These activities are targeted toward low- and moderate - income residents or to groups presumed to be of low- and moderate- income. Public facility improvement activities such as parks, facilities, community centers and street improvements may be qualified on an area basis provided that they serve an identified geographic area comprised of census tract block groups where at least 51% of the households earn 80% or less of the area median income adjusted for household size. This is known as low- and moderate - income area benefit National Objective. However, the CDBG regulations provide an exception criteria for grantees that have very few or no census tract block groups that meet the 51% composition requirement. For these grantees, HUD provides a lower threshold based on a statutory calculation performed by HUD and published on the HUD website. For the 2012 -2013 program year, the exception threshold for Newport Beach requires that a block group has 29.26% of its households earning 80% or less of the area median income adjusted for household size. Based on this criterion, 19 of the 93 block groups in the City qualify for area benefit activities. These areas are identified on the map included in Appendix "D ". The Sidewalk, Curb and Gutter Improvements activity included in this Action Plan is an example of an activity that would qualify on an area basis. However, the scope of work for the activity is to provide ADA improvements; therefore, the activity will primarily serve disabled persons who are presumed under the CDBG regulations to be low- and moderate - income limited clientele. Distribution Amongst Priority Needs 2012 -2013 DRAFT ACTION PLAN 23 Third PROGRAM YEAR 33 CITY OF NEWPORT BEACH CDBG funds may be used to meet a wide variety of needs. The City established local priority needs based on the housing market analysis and other research conducted as part of the 2010 -2014 Consolidated Plan. The goals listed in the Strategic Plan section of this document are the result of that research. The City gives priority to projects and programs that will pursue the goals listed in the strategic plan. The table below illustrates how the City will use the 2012 -2013 CDBG allocation to meet the HUD - mandated priority need categories: HUD PRIORITY NEED CATEGORIES 2012 -2013 FUNDING 2012 -2013 PERCENTAGE Senior Services $ 15,600 4% Special Needs /Non- Homeless $ 14,000 4% Homeless and HIV /AIDS $ 9,000 3% Public Services $ 14,000 4% Public Facilities /Infrastructure $ 227,936 65% Housing & Fair Housing Services $ 12,000 3% Administration $ 58,133 17% 10.Describe the reasons for the allocation priorities, the rationale for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) during the next year, and identify any obstacles to addressing underserved needs, The City developed a community needs assessment as part of the 2010 -2014 Consolidated Plan. The needs assessment includes quantitative and statistical research, resident survey results, and input from local non - profits and service agencies. Based on the needs assessment, the City compiled a list of goals and objectives to meet the community's needs in a Strategic Plan. The objectives address housing, homeless, and other community development needs. A summary of the current strategic plan is included in this Plan. Together, the community needs assessment and the Strategic Plan from the Consolidated Plan. Meeting Underserved Needs The primary underserved need in the community is affordable housing. The key obstacles to addressing this underserved need include a lengthy and complex housing and community development process, the lack of developable sites, high land costs and limited funding. Other obstacles to affordable housing development include NIMBY -ism (Not in My Backyard), lack of organizational capacity, and lack of available funding. In response, the City has adopted policies to overcome some of these obstacles. For example, the City encourages affordable housing production by providing density bonuses to interested developers and through inclusionary zoning requirements. The City also works closely with affordable housing developers to expedite the permitting process in order to cut costs. As indicated in the Strategic Plan, the City intends to acquire affordability covenants on approximately 34 rental units toward the end of this 2012 -2013 DRAFT ACTION PLAN 24 Third PROGRAM YEAR S 4 CITY OF NEWPORT BEACH Consolidated Plan cycle and also intends to secure affordability covenants on 64 new affordable multi - family rental units. G. Annual Affordable Blousing Goals 91.220(9) *If not using the CPMP Tool: Complete and submit Table 3B Annual Housing Completion Goals. If using the CPMP Tool: Complete and submit the Table 3B Annual Housing Completion Goals. TABLE 36 ANNUAL HOUSING COMPLETION GOALS ANNUAL AFFORDABLE RENTAL HOUSING GOALS (SEC. 215) Annual Expected Number Completed Resources used during the period CDBG HOME ESG HOPWA Acquisition of existing units 0 Production of new units 0 Rehabilitation of existing units 0 Rental Assistance 4004 Total Sec. 215 Rental Goals 400 ANNUAL AFFORDABLE OWNER. HOUSING GOALS SEC. 215 Acquisition of existing units 0 a Production of new units 0 Rehabilitation of existing units 0 Homebuyer Assistance 0 Total Sec. 215 Owner Goals 0 ANNUAL AFFORDABLE HOUSING GOALS SEC. 215 Homeless 0 Non - Homeless 0 Special Needs 0 Total Sec. 215 Affordable Housing 0 ANNUAL HOUSING GOALS Annual Rental Housing Goal 400 Annual Owner Housing Goal 0 Total Annual Housing Goal 400 4 Section 8 Housing Choice Vouchers provided through the Orange County Housing Authority. 2012 -2013 DRAt ACTION PLAN 25 Third PROGRAM YEAR .35 CITY OF NEWPORT BEACH 11.Describe the one -year goals for the number of homeless, non - homeless, and special -needs households to be provided affordable housing using funds made available to the jurisdiction and one -year goals for the number of households to be provided affordable housing through activities that provide rental assistance, production of new units, rehabilitation of existing units, or acquisition of existing units using funds made available to the jurisdiction. The term affordable housing shall be defined in 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership. The one -year goal for the number of households to be provided affordable housing through activities that provide rental assistance is 400, accounting for the number of Section 8 Housing Choice Vouchers that are estimated to be utilized within the City. These vouchers are administered by the Orange County Housing Authority. No affordable housing production, rehabilitation or acquisition is expected during the 2012 -2013 program year. As indicated in the Strategic Plan, the City intends to acquire affordability covenants on approximately 34 rental units toward the end of this Consolidated Plan cycle and also intends to secure affordability covenants on 64 new affordable multi - family rental units. H. Public dousing 91.22 0(h) 12.Describe the manner in which the plan of the jurisdiction will help address the needs of public housing and activities it will undertake during the next year to encourage public housing residents to become more involved in management and participate in homeownership. Improve Public Housing As stated in the local housing goal in the section 2.b.5, the City supports the efforts of the Orange County Housing Authority (OCHA) to maximize the use of Section 8 funds and other resources. There are currently thirty -one (31) OCHA participating jurisdictions, including Newport Beach. Representatives from the participating jurisdictions meet at a minimum quarterly, often times monthly, as the Cities Advisory Committee to assist the Orange County Board of Supervisors and the OCHA staff in accomplishing public housing goals. Newport Beach attends the meetings regularly and provides input on the OCHA Annual Plan and Administrative Plans. Although there are currently no public housing units in Newport Beach, the City is committed to assisting OCHA in expanding affordable housing opportunities within the City limits for Section 8 Voucher recipients and ensuring OCHA goals are consistent with the City's Consolidated Plan and Housing Element. 13.If the public housing agency is designated as "troubled" by HUD or otherwise is performing poorly, the jurisdiction shall describe the manner in which it will provide financial or other assistance in improving its operations to remove such designation during the next year. The Orange County Housing Authority is not designated as "troubled." 2012 -2013 DRAFT ACTION PLAN 26 Third PROGRAM YEAR so CITY OF NEWPORT BEACH I. Homeless and Special deeds 91.220(i) 14.Describe, briefly, the jurisdiction's plan for rice investment and use of available resources and one -year goals for reducing and ending homelessness. Discharge Planning & Ending Chronic Homelessness The Orange County Housing and Community Services Department (HCS) and the Orange County Partnership are two (2) of three (3) lead agencies that facilitate the year round Continuum of Care planning activities, including .coordination of discharge planning services throughout Orange County and other actions steps to end chronic homelessness. Under the direction of HCS, the OC Partnership exists to develop a countywide system that nurtures and strengthens the emergency shelter network system by removing homeless persons from the streets to more viable living accommodations. It also aims to build a program that offers homeless persons the opportunity to reintegrate as contributing members of the community. For 2012 -2013, the City will provide CDBG funds to Families Forward, a non- profit transitional housing provider. 15.Describe specific action steps for reducing and ending homelessness that (i) reach out to homeless persons (especially unsheltered persons) and assessing their individual needs; (ii) address emergency shelter and transitional housing needs; (iii) help homeless persons (especially persons that are chronically homeless, families with children, veterans, and unaccompanied youth) make the transition to permanent housing and independent living. While no emergency shelter or transitional housing facilities are located within Newport Beach, the City will work with agencies in the region to address homelessness. In FY 2012 -2013 the City will provide CDBG funds to Families Forward, a local non - profit organization that reaches out to homeless persons, assesses their individual needs, and provides transitional housing to families with children. 16.Homelessness Prevention — Describe planned action steps for reducing ending homelessness that help low- income individuals and families avoid becoming homeless, especially extremely low - income individuals and families who are likely to be discharged from publicly funded institution and systems of care or those receiving assistance from public or private agencies that address housing, health, social service, employment, education or youth needs. Almost all of the City's funded programs assist low- income individuals and families to increase or maintain their self- sufficiency. For example, the Age Well Senior Services' Mobile Meals Project supports self - sufficiency of seniors and persons with disabilities. In FY 2012 -2013, the City will provide CDBG funds to the following activities that directly contribute to the reduction of poverty: • Age Well Senior Services Home Delivered Meals • Human Options Community Resource Center • Serving People In Need Substance Abuse Rehabilitation • Families Forward Transitional Housing Program 2012 -2013 DRAFT ACTION PLAN 27 Third PROGRAM YEAR S7 CITY OF NEWPORT BEACH With respect to discharge coordination, the primary component of this effort is to coordinate how persons from various institutions are discharged so that people aren't released into homelessness or unsuitable living environments. HCS and the OC Partnership will work with hospitals, homeless service providers, mental health institutions, public safety, and others to develop discharge policies that help alleviate homelessness and not contribute to the problem. The City will participate in the development and implementation of the policies. HUD defines a chronic homeless person as an individual who: • Is homeless and lives in a place not meant for human habitation, a safe haven, or in an emergency shelter; and has been homeless and living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least one year or on at least four separate occasions in the last 3 years, where each homeless occasion was at least 15 days; and can be diagnosed with one or more of the following conditions: substance use disorder, serious mental illness, developmental disability (as defined in section 102 of the Developmental Disabilities Assistance Bill of Rights Act of 2000 (42 U.S.C. 15002)), post- traumatic stress disorder, cognitive impairments resulting from brain injury, or chronic physical illness or disability; or • An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days and met all of the criteria in paragraph (1) before entering that facility; or • A family with an adult head of household (or if there is no adult in the family, a minor head of household) who meets all of the criteria in paragraph (1), including a family whose composition has fluctuated while the head of household has been homeless.an unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more, or has had a least four episodes of homelessness in the past three (3) years. The City will continue working with the OC Partnership and HCS to implement the following action steps, as part of the countywide effort to end chronic homelessness, including: o Single point of entry application which streamlines the entry process for homeless persons into the countywide continuum of care system. The common application makes it easier for homeless persons, especially the chronic homeless, to access services. 6 - Homeless court program which enables chronic homeless persons to resolve outstanding legal issues on the condition of enrollment in substance recovery programs, mental health treatment, supportive services, and /or shelter /housing programs. 2012 -2013 DRAFT ACTION PLAN 28 Third PROGRAM YEAR S2 CITY OF NEWPORT BEACH o Discharge planning as previously mentioned which ensures chronic homeless leaving County jails or approved medical centers are not released into non - suitable living situations. The discharge plan also links chronic homeless persons to appropriate substance abuse, mental health treatment and housing services. 0 Orange County client management information system (CMIS), a countywide database that enables providers to share information to coordinate services for chronic homeless and homeless who are dually diagnosed. CMIS also helps identify chronic homeless so that providers can tailor supportive services to meet individual needs. The system reduces intake and processing time for those homeless persons who frequently utilize services in the countywide continuum of care. a Society of Saint Vincent DePaul's Emergency Shelter Grant (ESG) funds which provide case management and supportive services to hard to reach chronic homeless who utilize the Winter Amory Program. Homeless persons are linked to transitional housing, permanent supportive housing, and /or supportive services. © Development of a countywide single point of access to mainstream funding application forms that will make it easier for homeless persons and providers to access financial resources to respond to homelessness. ® Quarterly meetings of the Continuum of Care Forum where providers and funders can maintain dialogue on ways to improve the continuum of care for homeless persons throughout Orange County. 17.Describe specific activities the jurisdiction plans to undertake to address the housing and supportive service needs of persons who are not homeless (elderly, frail elderly, persons with disabilities, persons with HIV /AIDS, persons with alcohol or other substance abuse problems). Seniors are the largest and fastest growing "special need" population in Newport Beach. The City will provide support to seniors to enable them to remain independent. In FY 2012 -2013, the City will provide CDBG funds to Age Well Senior Services, Inc. to manage and administer the Hoag Hospital Mobile Meals Program. This program delivers nutritious meals to residents who are homebound due to age, disability, or illness. This service allows seniors who may otherwise become institutionalized remain in their homes and maintain their self - sufficiency. J. Barriers to Affordable Housing 31.22 0(j) 18.Describe the actions that will take place during the next year to remove barriers to affordable housing. To remove barriers to affordable housing, the City will 2012 -2013 DRAFT ACTION PLAN 29 Third PROGRAM YEAR 3 CITY OF NEWPORT BEACH O Monitor all regulations, ordinances, departmental processing procedures, and residential development fees to ensure these requirements do not excessively constrain affordable residential development. © Continue to offer density bonus incentives for the development of affordable housing pursuant to state density bonus requirements and the City's General Plan Housing Element. 0 Provide .CDBG funds to the Fair Housing Foundation for fair housing and landlord- tenant mediation services to ensure that fair housing opportunities are available to all residents. K. Other Actions 91.220(k) 19.Describe the actions that will take place during the next year to address obstacles to meeting underserved needs, foster and maintain affordable housing, evaluate and reduce the number of housing units containing lead - based paint hazards, reduce the number of poverty -level families, develop institutional structure, enhance coordination between public and private agencies (see 91.215(a), (b), (i), (j), (k), and (Q). Address Obstacles to Meeting Needs The primary underserved need in the community is affordable housing. The key obstacles to addressing this underserved need include a lengthy and complex housing and community development process, the lack of developable sites, high land costs and limited funding. Other obstacles to affordable housing development include NIMBY -ism (Not in My Backyard), lack of organizational capacity, and lack of available funding. In response, the City has adopted policies to overcome some of these obstacles. For example, the City encourages affordable housing production by providing density bonuses to interested developers and through inclusionary zoning requirements. The City also works closely with affordable housing developers to expedite the permitting process in order to cut costs. As indicated in the Strategic Plan, the City intends to acquire affordability covenants on approximately 34 rental units toward the end of this Consolidated Plan cycle and also intends to secure affordability covenants on 64 new affordable multi - family rental units. Reduce Poverty Almost all of the City's funded programs are aimed at helping a family or individual increase or maintain their self - sufficiency. For example, the Age Well Senior Services' Mobile Meals Project supports self - sufficiency of seniors and persons with disabilities. The City will fund the following activities that will directly contribute to reduction of poverty: • Age Well Senior Services • Human Options Home Delivered Meals Community Resource Center 2012 -2013 DRAFT ACTION PLAN 30 Third PROGRAM YEAR 40 CITY OF NEWPORT BEACH • Serving People In Need (SPIN) Substance Abuse Rehabilitation • Families Forward Transitional Housing Program Address Threat of Lead -Based Paint Most cities that administer a residential rehabilitation program can make great strides toward reducing the threat of lead -based paint in its housing stock. However, the City does have a residential rehabilitation program so it must find other ways to address lead -based paint hazards. In the upcoming year the City will take the following actions: ® Work with agencies in a collaborative effort.to secure funding and provide low - cost training to testing and abatement contractors and workers. Monitor the lead- poisoning data maintained by the Orange County Department of Health Services. Educate residents on the health hazards of lead -based paint through the use of brochures and encourage screening children for elevated blood -lead levels. Develop Institutional Structure The City relies heavily on its community partners in order to provide needed services to area residents. Unfortunately, the City receives a relatively small allocation of federal funds, of which only 15 percent can be provided to social service organizations for the provision of services. City staff will work with organizations that do not receive federal funds and provide a Certification of Consistency if the proposed project reflects the goals and objectives of the City's adopted Consolidated Plan. 20.Describe the actions to coordinate its housing strategy with local and regional transportation planning strategies to ensure to the extent practicable that residents of affordable housing have access to public transportation. The 2010 -2015 Orange County Regional Analysis of Impediments to Fair Housing Choice evaluated all participating jurisdictions to ensure adequate transit access for residents of affordable housing to access critical services and employment centers. The City of Newport Beach was not cited as a community lacking access to public transportation. III,. PROGRAM SP=ECIFIC REQUIREMENTS A.ICDBG 91.220(1)(1) 1. Identify program income expected to be received during the program year, including; (I) amount expected to be generated by and deposited to revolving loan funds; (2) total amount expected to be received from each new float- funded activity included in this plan; and (3) amount expected to be received during the current program year from a float- funded activity described in a prior statement or plan. 2012 -2013 DRAFT ACTION PLAN 31 Third PROGRAM YEAR 41 CITY OF NEWPORT BEACH The City will not receive any CDBG program income 2. Program income received ;n the preceding program year that has not ioen included in a statement or plan. The City did not receive any CDBG program income in FY 2011 -2012 and will not receive CDBG program income in FY 2012 -2013. 3. Proceeds from Section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in its strategic plan. The City will use CDBG funds to repay the loan used for the Balboa Village Pedestrian and Streetscape improvements. 4. Surplus funds from any urban renewal settlement for community development and housing activities. The City does not anticipate receiving any surplus funds from urban renewal settlements. 5. Any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. The City does not anticipate returning funds to the HUD line of credit. 6. % ncome from float- funded activities. The City will not use CDBG funds for any float- funded activities. 7. Urgent need activities, only if the jurisdiction certifies. The City does not plan to use CDBG funds for activities qualified under the Urgent Need National Objective. 8. Estimated amount of CDBG funds that will be used for activities that benefit persons of low- and moderate income. The estimated total amount of CDBG funds that will be used for activities that benefit persons of low- and moderate income is 100% of the City's annual allocation of $350,669. The City will allocate these funds to the following programs that benefit persons of low- and moderate income persons: 2012 -2013 DRAFT ACTION PLAN 32 Third PROGRAM YEAR 42 CITY OF NEWPORT BEACH PUBLIC SERVICES (15 % Statutory Cap) Age Well Senior Services — Home Delivered Meals Program $ 15,600 Families Forward — Transitional Housing Program $ 9,000 Human Options — Community Resource Center $ 4,000 Serving People in Need — Substance Abuse Rehab Program $ 10,000 Share Our Selves — SOS Free Medical and Dental Clinics $ 9,000 Youth Employment Service of the Harbor Area — Youth Employment Services $ 5,000 CAPITAL IMPROVEMENTS (65% of Grant) City of Newport Beach — 108 Loan Repayment $ 202,486 City of Newport Beach — Sidewalk, Curb and Gutter Improvements $ 25,450' PROGRAM ADMINISTRATION (20% Statutory Cap) City of Newport Beach — Program Administration $ 58,133 Fair Housing Services $ 12,000 TOTAL $ 350,669 An additional $74,724 will be added to the Sidewalk, Curb and Gutter Improvements Project as a result of a substantial amendment to the FY 2010 -2011 and 2011 -2012 Action Plans. The $74,724 will be available as a result of the cancellation of the FY 2010 -2011 Utility Assessment District Grant Program ($65,922) and the FY 2011 -2012 Sidewalk, Curb and Gutter Improvements ($8,802). _ B. HOME 91.220(1)(1) Describe other forms of investment, (See Section 92.205) If grantee (PJ) plans to use HOME funds for homebuyers, did they state the guidelines of resale or recapture, as required in 92,254. N/A — The City does not receive HOME funds. If grantee (PJ) plans to use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME funds, state its refinancing guidelines required under 24 CFR 92,206(6), N/A — The City does not receive HOME funds. 3. Resale Provisions -- For homeownership activities, describe its resale or recapture guidelines that ensure the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4), N/A — The City does not receive HOME funds 4. HOME Tenant -Based Rental Assistance -- Describe the local market conditions that led to the use of a HOME funds for tenant based rental assistance program. If the tenant based rental assistance program is targeted to or provides a preference for a special needs group, that group must be identified in the Consolidated Plan as having an unmet need and show the preference is needed to narrow the gap in benefits and services received by this population, N/A — The City does not receive HOME funds. 2012 -2013 DRAFT ACTION PLAN 33 Third PROGRAM YEAR 4S S CITY OF (NEWPORT BEACH If a participating jurisdiction intends to use forms of investment other than those described in 24 CFR 92.205(b), describe these forms of investment. N/A - The City does not receive HOME funds. 6. Describe the policy and procedures it will follow to affirmatively market housing containing five or more HOME - assisted units. N/A — The City does not receive HOME funds. 7. Describe actions taken to establish and oversee a minority outreach program within its jurisdiction to ensure inclusion, to the maximum extent possible, of minority and women, and entities owned by minorities and women, including without limitation, real estate firms, construction firms, appraisal firms, management firms, financial institutions, investment banking firms, underwriters, accountants, and providers of legal services, in all contracts, entered into by the participating jurisdiction with such persons or entities, public and private, in order to facilitate the activities of the participating jurisdiction to provide affordable housing under the HOME program or any other Federal housing law applicable to such jurisdiction. N/A - The City does not receive HOME funds S. If a jurisdiction intends to use HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds, state its financing guidelines required under 24 CFR 92.206(b). N/A — The City does not receive HOME funds. C. HOPWA 91.220(1)(3) 1. One year goals for the number of households to be provided housing through the use of HOPWA activities for., short -term rent, mortgage, and utility assistance to prevent homelessness of the individual or family, tenant -based rental assistance, units provided in housing facilities that are being developed, leased, or operated. N/A — The City does not receive HOPWA funds. D. ESG 91.220(1)(4) 1. Identify the written standards for providing ESG assistance in accordance with 24 CFR 576.400(e)(1) and (e)(3). N/A — The City does not receive ESG funds. 2012 -2013 DRAFT ACTION PLAN 34 Third PROGRAM YEAR 44 CITY OF NEWPORT BEACH 2. If the Continuum of Care for the jurisdiction's area has established a centralized or coordinated assessment system that meets HUD requirements, desc ibe the centralized or coordinated assesz�:nent system and the requirements for using the system, including the exception for victim service providers, as set forth under 24 CFR 576.400(d). N/A — The City does not receive ESG funds. 3. Identify the process for making awards and how the jurisdiction intends to make its allocation available to nonprofit organizations, and in the case of urban counties, funding to participating units of local government. N/A — The City does not receive ESG funds. 4. If the jurisdiction is unable to meet the home less participation requirement in 24 CFR 576.405(a), specify the plan for reaching out to and consulting with homeless or formerly home less individuals in considering and making policies and decisions regarding any facilities or services that receive funding under ESG. N/A - The City does not receive ESG funds. S. Describe the performance standards for evaluating ESG activities. N/A - The City does not receive ESG funds. 6. Describe the consultation with each Continuum of Care that serves the jurisdiction in determining how to allocate ESG funds, develop performance standards, evaluate outcomes of activities assisted by ESG funds, and develop funding policies, and procedures for the administration and operation HMIS. N/A — The City does not receive ESG funds. VIII QTH'ER N4RRATIV +ES AND A7A'CHMENTS____ 1. Include any action plan information that was not covered by a narrative in any other section. If optional tables are not used, provide comparable information that is required by consolidated plan regulations. Minority Business Enterprise / Women -Owned Business Enterprise (MBE -WBE) As an Entitlement recipient of CDBG funds, the City of Newport Beach is required to provide business opportunities to minority and women -owned businesses in connection with the activities funded through the CDBG grant. This requirement is applicable to contracting and subcontracting opportunities funded in whole or in part with the federal housing and community development assistance provided to the City as a grantee. OMB Circular A -102 states that "It is national policy to award a fair share of contracts to small and minority business firms. Grantees shall take similar appropriate affirmative action to support of women's enterprises and are encouraged to procure goods and 2012-2013 DRAFT ACTION PLAN 35 Third PROGRAM YEAR 45 CITY OF NEWPORT BEACH services from labor surplus areas." The Uniform Administrative Requirements of 24 CFR 85.36(e) require the City to "take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible." Further, the City is required under §570.507(b) - Reports (24 CFR Part 570, CDBG Final Rule) to submit a report to the U.S. Department of Housing and Urban Development (HUD) on the City's MBE -WBE contracting and subcontracting activity generated through the expenditure of HUD funds. To comply with these requirements, the City includes MBE -WBE firms on its bid solicitation lists and encourages MBE -WBE firms to compete for CDBG- funded construction contracts. The City's CDBG Consultant ensures that the Contract - Subcontract Activity Report and the MBE -WBE Summary Report are submitted to the Los Angeles Field Office of the U.S. Department of Housing and Urban Development as required. Monitoring The City ensures compliance with the CDBG regulations on the part of implementing city departments and outside subrecipients. These efforts start at the beginning of the program year with a technical assistance meeting that covers program requirements, such as record keeping, invoicing, and procurement. Throughout the program year, payment requests and progress reports are reviewed to ensure compliance. Each subrecipient is monitored on -site at least once every- other -year. Subrecipients determined to be "high risk" or "medium risk" in the annual risk assessment will always have an on -site monitoring review. The goal of the monitoring is to ensure program compliance and improve the level of service to residents. Through strong written agreements, desk monitoring, technical assistance and on -site monitoring, the City ensures that all activities comply with applicable federal, state, and local regulations, including environmental review, prevailing wage requirements, Equal Opportunity Employment and Section 3 requirements. To ensure accessibility to the City's affordable housing inventory, each active affordability covenant is monitored on an annual basis to ensure that property owners and managers are fulfilling the terms of their long -term affordability covenant with the City. This includes but is not limited to the review of leases, rents charged and tenant income. 2012-2013 DRAFT ACTION PLAN 36 Third PROGRAM YEAR 40 CITY OF NEWPORT BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 APPENDICES Lf CITY OF NEWPORT BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 SF -424 AND CERTIFICATIONS 42 7) t= FBI IF The SF 424 is part of the CPMP Annual Action Plan. SF 424 form fields are included in this document. Grantee information is linked from the 1 CPMP.xls document of the CPMPP tool. Complete the Tillable fields (blue cells) in the table below. The other items are pre - filled with values from the Grantee Information Worksheet. Date Submitted 5- 11- 201.2 3- 12 -MC -05 -0546 Type of Submission Date Received by state State Identifier ekpplication Pre - application Date Received by HUD Federal Identifier ❑ Construction ❑ Construction ® Non Construction ❑ Non Construction Ilipplicant Information City of Newport Beach JOG Code: CA62454 NEWPORT BEACH 3300 Newport Boulevard DUNS # 060752482 Organizational Unit: Newport Beach California Department: Community Development 92658 -8919 lCountry U.S.A. - Division: Employer Identification Number (EIN): County: Orange 95- 600075 Program Year Start Date (MM/DD): 07/01 Ilipplicant Type: Specify Other Type if necessary: Local Government: City U.S. Department o Pro ram Funding Housing and Urban Development Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding Community Development Block Grant 14.218 Entitlement Grant CDBG Project Titles FY 2012 -2013 Action Plan Description of Areas Affected by CDBG Project(s) 14.218 Community D2veloipment Block Grant CDBG Grant Amount $350,669 dditional HUD Grant(s) Describe Leveraged $0 Additional Federal Funds Leveraged $0 Additional State. Funds Leveraged $0 Locally Leveraged Funds $0 Grantee Funds Leveraged $0 Anticipated Program Income $0 Other (Describe) N/A Total Funds Leveraged for CDBG -based Project(s) $0 Home Investment Partnerships Program 14.239 HOME HOME Project Titles NIA Description of Areas Affected by HOME Project(s) $HOME Grant Amount $Additional HUD Grant(s) 11-everaged Describe $Additional Federal Funds Leveraged Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged SF 424 Page 1 Version 2.0 49 Anticipated Program Income $0 Other (Describe) Total Funds Leveraged for HOME -based Project(s) Housing Opportunities for People with AIDS 14.241 HOPWA HOPWA Project Titles NIA Description of Areas Affected by HOPWA Project(s) $ HOPWA Grant. Amount $Additional HUD Grant(s) Levera ed Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds Grantee. Funds Leveraged Anticipated Program Income Other (Describe) Total Funds Leveraged for HOPWA -based Project(s) Emergency Shelter Grants Program 14.231 ESG ESG Project Titles NIA Description of Areas Affected by ESG Project(s) $ESG Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged Locally Leveraged Funds $Grantee Funds Leveraged Anticipated Program Income Other (Describe) Total Funds Leveraged for ESG -based Project(s) Congressional Districts of: 48 Is application subject to review by state Executive Order 12372 Process? Applicant Districts 48 1 Project Districts 48 Is the applicant delinquent on any federal debt? If "Yes" please include an additional document explaining the situation. ❑ Yes This application was made available to the state EO 12372 process for review on DATE ®No Program is not covered by ED 12372 ❑ Yes ®No ❑ NIA Program has not been selected by the state for review Person to be contacted regarding this application James Campbell Principal Planner Phone: (949) 644 -3228 Fax: (949) 644 -3250 campbell @newportbeachca.gov www.newportbeachca.gov Signature of Authorized Representative: David Kiff, City Manager Date Signed: SF 424 Page 2 Version 2.0 150 "" °=' Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. 0 This certification does not apply_. E This certification ,Wapplicable NON -STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug -free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; - 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. CPMP Non -State Grantee Certifications 1 Version 2.0 51 City of Newport Beach Anti - Lobbying. -- To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or emp'0yee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti- lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized .under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. - Signature /Authorized Official Date David Kiff Name city manager Title 3300 Newport Boulevard Address Newport Beach CA 92663 City /State /Zip 949 644 -3000 Telephone Number CPMP Non -State Grantee Certifications 2 Version 2.0 52 City of Newport Beach Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long -term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2002 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other.than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction; CPMP Non -State Grantee Certifications Version 2.0 53 City of Newport Beach Compliance With Anti - discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601- 3619), and imp!-menting regulations: Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of part 35, subparts A, B, 7, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature /Authorized Official Date David Kiff Name City Manager Title 3300 Newport Boulevard Address Newport Beach CA 92663 City /State /Zip 949 644 -3000 Telephone Number CPMP Non -State Grantee Certifications Version 2.0 154 City of Newport Beach OPTIONAL CEIRTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG- assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature /Authorized Official Name Title Address City /State /Zip Telephone Number CPMP Non -State Grantee Certifications Date Version 2.0 1515 City of Newport Beach ® This certification does not apply. ❑ This certification i ,applicahiQ. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant -based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature /Authorized Official Name Title Address City/State/Zip Telephone Number CPMP Non -State Grantee Certifications Date Version 2.0 150 City of Newport Beach HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non - substantial rehabilitation or repair of a building or structure. Signature /Authorized Official Name Title Address City /State /Zip Telephone Number CPMP Non -State Grantee Certifications Date Version 2.0 City of Newport Beach M This certification does not apply. El this certification, is applicable. ESG Certifications I, , Chief Executive Officer of the City of , certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56,, concerning assurances on services and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related CPMP Non -State Grantee Certifications 8 Version 2.0 52 City of Newport Beach authorities as specified in 24 CFR Part 58 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney -Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client -level information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and /or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature /Authorized Official Name Title Address City /State /Zip Telephone Number CPMP Non -State Grantee Certifications Date Version 2.0 �9 City of Newport Beach ❑ This certification does not apply. _ This certification is'applicable. i APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug -Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug -Free Workplace Certification 1. By signing and /or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug -free workplace is required by 24 CFR part 21. Place Flame Street City County state Zip Newport Beach City Hall 3300 Newport Blvd Newport Beach Orange CA 92663 Definitions of terms in the Nonprocurement Suspension and Debarment common rule and.. Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any CPMP Non -State Grantee Certifications 10 Version 2.0 00 City of Newport Beach controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: All "direct charge" employees; all "indirect charge" employees unless their impact or involvement is insignificant to the performanc^ of the grant; and a. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti - displacement and Relocation Plan Signature /Authorized Official David Kiff Name city manager Title 3300 New ort Boulevard Address Newport Beach, CA 92663 City /State /Zip 949 644 -3000 Telephone Number CPMP Non -State Grantee Certifications 11 Date Version 2.0 01 CITY OF NEWPORT ,BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 FITS ► 1' i -.11 PROJECT WORKSHEETS (CPMP SPREADSHEETS) 02 n�o�zo Grantee Name: City of Newport Beach Protect Name: CDBG Administration Dezo-iption: xois Protect u: 12 012 -01 JUICE eatle: CA62454 NEWPORT BEACH This project will provide for the overall administration of the CDBG Program, to include: preparation and submission of the Annual Action Plan and the CAPER, IDIS data input, provision of technical assistance, monitoring of all proler.ts, and overall fiscal management. Location: city of Newport Beach 3300 Newport Blvd. Newport Beach, Co 92658 Select One: -- PVanning /Fdrt.iMgmlad J Explanation: Expected completion Date: The goal of the City's CDBG program is to provide decent housing, housing choice. Suitable I ... he environment and economic opportunity for all residents. 6/30/2013 v n O Decent serving *Sroblet -, Eiroarre,at O Eirsonic Opportunity - - -- - -- - -- - -- - __ �Sp <F ObjeRlves„ _ Outcome Categories U kcriablllploocoo ibilM ❑Affoodabldy C)Setainabiliry 1l pecateatio, vita. Arlc.(mM income returns P y 21 31 a M �iAturrol. Type: x _ - u Pro ram Year 1 Pro osed N/A IACrn0. Type: v - Pro ram Year 4 Proposed Underway Underway complete corn Plata v t ;reamy,Type: v; m ` tl E Program Year 2 O Proposed N/A IA:.mnpl, Type; P ` Program Year 5 Proposed Underway underway Complete Complete 6 u AowdeL Type; P a-- Program Year 3 Propassa N/A Ipyryn!pL TypEt Pa 'Underway Con Plan Period Proposed underway complete complete Proposed Outcome Performance Measure I Actual Outcome Access td decent housing and suitable living environment National Objective: N/A G individual CDB Protect I2 1AGeeemlPvcramAdmissbatlon530.296 VJJM Cvdal PC INeYUtades _P�Inlalr&cadu O IV1e4x codes —��- INatrx codes _� Ices, ` q I 0 y Pl Proposed Amt. $60,285 -.I �pl,IM Sw:w: v� Pro osetl Amt. Attual Amount $60,285' Ac[ualAmoun[ fund 5<u¢e: v„ Proposed Amt. !Pen65adne; P9 tv Proposed Amt. Actual Amount Actual Amount ocog, P, True, P �� Proposed Units N/A �'. A-ecnij. Type ' `Actual Proposed Units Actual Units N/A Units �Abodan Tym: P i Proposed Units s IM,odd Typic •P ; Proposed Units Actual Units Actual Units N E O p�dct �CDI K PJ Proposed Amt. Actual Amount $52,755 �pinG SOUrte: �_ Proposed Arm Actual Amount ITUrdsourou or Proposed Amt �ELresonnow !PJ i Proposed Amt. Actual Amount Actual Amount Ac.1..0. Type; P. Proposed Units N /A. Aboxi Type: P '- Proposed Units Actual Units N/A Actual Units p q, ipp, m. T : P pose Proposed Units _ A[t+mq. lyre: P. Proposetl Units Actual Units Actual Units m yFund R!solid O d ICPEG vj Proposed Amt. $58,133 Pond sari e: vJ Proposed Amt. Actual Amount Actual Amount avoided: P' Prop osed Amt. Actual Amount And Sawce: P Proposed Amt. Actual Amount hTYx, P Proposed Units N/A �A:[<mpi. Type: v Proposetl units Actual units N/A Actual units !A«9,pl. Tree; O_« Proposed Units lx w,h i,Type; ay, Proposed Units Agree I Units Actual Units P FlACUU;tpl.'fypa: al y CDBG P; Proposed Amt Actual Amount IENtd ocabou PJ Proposed Amt. Actual Amount _ ratio SWKe: _ P�Proposetl P Am[, _ _ PunC Spurte; Pp Accasry, Type: B gravel Type: 'P. A Proposed Amt. Actual Amount Proposed Units Actual Amount Proposed Units Actual Units Actual Units jAco !ta, Tpbas p. Proposetl Units Proposed Units Actual Units Actual Units ad E d OI____ y Coda PI Proposed Amt. . fund Saume: es Proposed Amt. Actual Amount Actual Amount _ j01Aar o, �aa_so Proposed Am[. Ifbn, Sonar: V�Proposed A4rmpi. TypE; ip I�._ Am[. Actual Amount Actual Amount _ A,,xe,LType: P Proposed Units Proposed Units Actual Units Actual Units aiardo, Type; P� Proposed Units iAC<o(npL Type: P Proposed Units Actual Units Actual Units 6l1-s Grantee Name: City of Newport Beach Protect Name: lFair Housing Services Doe- dialion: I loss Project u: 1 2012 -02 Wooded.; ICA62454 NEWPORT BEACH The protect will provide fair housing education, counseling, and enforcement services to current or potential Newport Beach residents, coupled with landlord /tenant counseling Services. These services impact and benefit CDBG target areas and the extremely -low to moderate income population. Location: - �- - - P"brilty'suppeactio,im, Fair Housing Foundation 3605 Land Beach Blvd Long Beach, CA 90807 Select one: [- 'x'I` "miry /MYC8W4alvn Ps Explanation: Expected completion U.N. Low-income and special needs persons often have limited resources to address any landlord /tenant concerns, or other issues that affect their housing. Providing access to far housing services improves 6/30/2013 tec g dirbxantuxscng housing choice, ensures decent housing and provides a more O Smidable India, E ironment Suitable living environment. OEwry "o"rW ity - 34s__ .'Ea Otiltlttrvasl outcome Categories _ 1'snpmveme�[tl Yln2ebk radial aaass a '01 dblil/p¢esJBly 2 Of "An ❑SUttamatObty 3 d{f pe Proposed p: Ph O Proposed as Underway underway N Program Year l Complete Program Year 4 9 complete E d Z - o n o E 9t FiVl'ke .. Program Year 2 Proposed 200 .... IOt FdyY- .: Program Year 5 Proposed underway camvmte Underway eomplem L V au Ol PcMpe .` Proposes 200 or FMple- cO1 Proposed underway underway complete Pro ram Year 3 Con Plan Period complete Pro osed Outcome Performance Measure Actual Outcome Accessibility for tM1epmpose of National Objective: N/A pH-1 Availability /Accessibility providing doodle[ axartlable bou sin LtRiTt1519j'11{Vdllus vyb tc lllW rU.nM Gp)N2J0 O. Imaw, Cwoo mmermrs elwazrntmrr, _ ._Reposed Amt. 'rum 5om(£. .. vrupesee Amt. Actual Amount____ ARUaI Pmount II d lWryf',iv'uTQ: IFUiN _ ! `•ACtualAmeunt Proposed Amt xNnY. ® fARUalAmount Proposetl Amt. Y h yY x re Pr a un t (MY P y0e �p a alertNY- p Actual Units 1 U propose. Units Acrmt•A 1"t Proposed Units 6 IMsmsd.;"x Actual Units Actual Units Il6?[i O.. Proposed Amt 512,000 .1 torsi wax?: O. Proposed Amt. M - - Actual Amount Actual Amount d II41'd I(I:Mr 0.. Proposed Amt $581,359 EWlr Vt �J Proposed Amt. August Amount Actual Amount i A Snr v rule¢ a pr p ee units 2oa d. iYM. als glamorous! Units Actual Units Actual Units p _y hItt:RA. T/IF': O y Pd p asecl Units kco.A i,aw _O Promoseal Units a. { Actual Units Actual Units I ItUp4 1, Formed Amt $12,000: jNu t Srmre: vi Proposetl Pmt. par • I� Actual Amount Actual Amount Wm, Proposed P Amt. $558,230 IF_'de?8aunce. 4) Proposed Amt. as i0 Actual Amount Actual Amount E._w .,...... .._... -._. �wa_v...... ... _. .:tea ,.. .. __.. _-. _. _ .... - .........._: ca ei Psyp:s V Nonuser! Units 200 'Moslem. Tax: 1p Proposed Units ca I Actual Units Actual Units cuu,sc. lj'V.: O Proposed Units IAN.4::1, ut -? .. J Proposed Units M Actual Units Actual Units CpV4 O Proposed Amt an SCwKe Oi Proposed Amt. darer L, Actual Amount Actual Amount do Proposed Amt. _ _ _ I. W. SNmry, O, Prop osed Amt. d 1 (Actual Amount I Actual Amount E:_... Px sec v .. Pr v ee units Aa p � ae -I P p d Units s A Actual Units A1o=Nm type' pv Proposed Units _ IAcgemI. rose. P f Proposed Units Actual Units Actual Units m cow O `Actual Prop osetl Amt load usai:e. L�Proposed Amt. Amount Actual Amount y few 'si Proposed Amt INond Seurt.0 O�Proposed f Amt. ActualAmaun[ Actual Amount A r0P 4Wi{V. 4. Proposed Units IKCrmt9, rYIK: . Proposetl Units ARUaI Units Proposed Units ARUaI Units p I� IPGUnai, Yypu1 O f IAIXra -,t Tyyx6' O Prop osetl Units Attual Units ARUeI Units 04 r:�,,5 Grantee Name: City of Newport Beach Project name: I Human Options: Communit Resource Center Description: rms Project 4: 2012 -03 uoU E. CA62454 NEWPORT BEACH This project will provide a wide variety of counseling and educational programs to help victims and their family members deal with the effects of domestic violence. CDBG funds will be used to pay for a portion of the salaries of staff who provide counseling and case management services. Location: -_�- -_:PI is it, N.Iad sate ory Community Resource Center 5540 Trabucco Road Irvine, CA 92620 Select one: - - —' Ialax5 an, .� Explanation: Expected Completion Date: Victim$ Of domestic vielenCe Who flee their abuser Often need confidential support services and housing. Many victims flee an abusive situation ithout the resources (food, cloth ng, etc.) necessary to support themselves This can often lead to homelessness National Objective Citation: -MC 570.200(a)(2)(I)(A) 6/30/2D13 ne a ary O Decent Fixer, �v ®S table Living Environment OE nomic O,xmIM1, 7- y -- =6Peati40tilecti'ves - -- Outcumecate9or GAlefdAllry /Accessibility JAffordabiff, 05boainabiliry li Improve tire:eldols, for lbegnad frem�le pawns 9 4 - -- 3! m v v 'E l01 People - P Pro ram Year 1 Proposed 7 91 purple v �- Program Year 4 Proposed Underway Underway complete 13 complete L un F E or bead, P Pro ram Year 2 ProPOSed J lot Pearls O 'Underway Program Year 5 Proposed Underway cam loco Complete 6 v Q 01 People v Program Year 3 Proposed 7 A"aIRA.TypBt o J Con Plan Period Proposed Underway Underway complete complete Proposed Outcome I Performance Measure I Actual Outcome Accessrotiry for the pu,,a,, of r. bur, sortable limn, environment People 51-1 Avanamuty /Accessibility Igas attend bob Ani 5pudcs570201(e) v Mums sCodes v� I:MMED Coons 1 -.. __. V iNamx Cads P 111a41K0been Lf INatrlx(Ke5 V rt ill R(01%tlpe CA d Omd; OI Proposed Amt. Amount $4600 2719 l " _ Flao Sauce V, . Proposed Amt. Actual _Actual OMer, vj Proposed Amt. $408,698 nd Source, v1 Proposed Amt. Actual Amount $408,698 Actual Amount P ' Proposed Units 7 - ...._... __..,., -_ A,Ay, t Tyr2': 'P Proposed Units Actual Units 13 Actual units &minpl ?yJE: v Proposed Units A:[0mpi. iy0e: v= Proposed Units Actual Units Aetual Units of ill A UP d locating, Cp8G -s "Proposed Amt. Actual Amount $3,867 _ 4ford - -.�_� IMCOmci. Nord Sexi vl' Proposed Amt. Actual Amount _ tho, Proposed Amt. $426,931 59uKe o1 Proposed Amt. ARUa Amount Actual Amount of Penpe O J Proposed Units J 1,,r ,,Tyoe- er Prep osetl Units Actual Units Actual Units Tyre: w, Proposed Units Tya: or Proposed Units Actual Units Actual Units m q d coed J Proposed Amt. $4,000 Y i, jj^:nd '.) I�ACCOngI. CO, Se;, O.I Proposed Amt. Actual Amount Actual Amount arm, _P� Proposed Amt. $552,150 S.yOb v Proposed Amt. Actual Amount Actual Amount t0t Pmak s, Proposed Units 7 A2nnpl. TytlP: aP Proposed Units Actual Units Actual Units �(kfwnpl. TlPe: V Proposed Units TyJt: 9 Proposed Units Actual Units Actual Units P V m O11 y {Dgc J Proposed Amt. Amount ill ��_ solace: v � u LActual Proposed Amt. Actual Amount OCI¢Y O Proposed Amt. Und 5p4¢e; P Proposed Amt. Actual Amount Actual Amount i0l People CV — �Aaomx. ivVC: a. — Proposed Unie As, LType v Proposed Units Actual Units Proposes units Actual Units Atwood, Type: V Pro osetl Units Actual Units Actual Units b N N 01 M1 GD6G v • J Proposed Amt Arad Spi P a Proposed Amt. Actual Amount Actual Amount OCItt v Proposed Amt. fund S.. O Proposed Amt. Actual Amount Actual Amount !01 basis T Proposed Units f.Y<omVL tVnP:~P - Pro d Units Pose Actual Units Actual Units Alai Role O Proposed Units IRebmpi. Type O os Propetl Units Actual Units Actual Units r:�,,5 00 Grantee Name: City of Newport Beach Project Name: Families Forward: Transitional Housing Pro ram Description: xoxs Prolecc n: 2012 -04 BOB code: CA62454 NEWPORT BEACH The Transitional Housing program assists homeless families to regain stability and self sufficiency. The target population Is homeless families with children. The program provides case management and supportive services to households residing in Families Forward transitional housing units. CDBC f- lids will be use to pay for a portion of the salary of a case manager. Location: _ PrlorrtY Need,Ccr gbry _ Families Forward 9221IrvineBlvd. Irvine, CA 92618 Select One: - nenKServi::u OI Explanation: Expected Completion Date: Provide needed services for IOW /Mod income person by preserving the supply of emergency and transitional units and those at risk of homelmomes. National Objective Citation: LhC 570208(a)(2)(I)(A) 6/30/2013 Ru iinv ODescent Housing 0S table living tortoni 6E omit Opponumry (SP mfi<Otileeti __ Outcome CxtA rtes Cl AVauddsy /ACeess b'ARy �ARwtlabiliry ]5ustalwbllity _ l troper. up, 'ambeso bomeA.po.or.S n:.Nia, here numaren[ bass,Tl ss {fmPtCYE this""' fW volo[Illrrlwn" at" fO 2 3 v is O N 01 People v Pro ram Year 1 Proposed 100 of feu0le O -' Pro rare 4 Proposed Underway Underway complete 144 complete r U _ o ° of of PSnpie s, 1 Pro m Year 2 ra Proposed 100 I jot People o I Pro ram Vear 5 Proposed Underway Untlerway complete I complete a` $ lot People e'''. Pro ram Year 3 Proposetl 10o Fttnmp. Typo: e; "underway Con Plan Period Proposetl Underway complete Complete Pro osetl Outcome Performance Measure Actual Outcome IfiscallimAhly for the purpose of re,dm, suitable War, environment People SL-1 Availability /Accessibility OS Public sew tw(B sing 51F20$e. v� J.'ret'ry Cotls O t Iylatnk Gas. v� 1Yk S t6fC0U v t -0etnx CMtx vJ NeG0.CCAS o. a O A O CDM ,Ol Proposed Amt $10,000 rrealsource O Proposetl Am[. Actual Amount $10,000 Actual Amount Olner evr Proposed Amt $1,104,90) lrmd6. ,Pgs J v Proposed Amt. Actual Amount Actual Amount $1,104,907 �01 cause �_ 11,Mst 1. Type: yl O' Pro osed Units 100 '" 'Abornpl. Tae; v '.� Proposetl Units Actual Units Proposetl Units 144 Actual Units cdii Type p, Proposetl Units Actual Units Actual Units N m tP 6 Cool Q} Proposed Amt $8,406 Potts Source; v Proposetl Am[. Actual Amount Actual Amount senM 01 Peopl2 vt J O:. Proposed Am[. Actual Amount Proposetl Umts $1,043,610 100 (Fµysen.: Ipl Proposed Amt. Ztmal Amount 'A- TAI, Type, v. I a PfOPOSed Unr[s Actual Units Actual Units �Mnoc.Pt T's", v' Proposed Units IA2ID_gl. Tyce, Proposetl Units Actual Units Actual Units Pf iG O 4 CDW Ivy Proposee amt. $9,000: _ (F mSaone: Lo Proposed Amt. pc[ual Amount Actual Amount OLmr IDI R4ple - A: cAtpl, Type.: v O" O Proposetl Amt $975,419 � {Fob Source: O Pro osetl pmt. Actual Amount Proposed Units 100 Ac[uaI Amount rK[OnpL Ty('R; v. Proposed Units Actual Units ActYal Unl[5 Proposetl Units A¢nmpL TyrJe': v Proposetl Units Actual Units Actual Units be 0 E m Or 6 Proposed Am[. F scri V i� W Proposed Am[ Actual Amount Actual Amount OLM1e O Pro osed Amt FAM sosxe: v u Proposetl Amt. Actual Amount Actual Amount 101 Pa be I'Amail Tyce, v. V Pro used Units . Anompt Type: rv, _ 'Ate ',pI Tom;.. v I Proposed Units Actual Un [s Actual Unns Proposetl Units Proposetl Unis Actual Units Actual Units n E E O O. Ceti as, I Proposetl Amt. Fund Soure: 9 l J Proposetl Amt. Actual Amount Actual Amount _ Olhe v1 Pro used Amt FUrltl a..! 4 Proposed Amt. Actual Amount actual Amount Ot P+.a9e I v Proposetl Units Axompl. Type: v l_ ProPOSetl Units Actual Units Actual Units AU,MB, TM: v- Proposed Units _ I,Aboar LTmm v Proposetl Units Actual Units Actual Units 00 07 Grantee Name: City of Newport Beach Project Name: Age Well Senior Services: Home Delivered Meals uearrption: mss Project tt: 2012 -OS UOGCoae: ICA62454 NEWPORT BEACH Age Well Senior Services will provide home - delivered meals to homebound senior citizens (62 years or older) who are handle to prepare meals for themselves due to age, illness, or disability. CDBG run, will be used to pay for a portion of the salary of home - deliverd meal staff. Location: - Age Well Senior Services, Inc. 24300 El Toro Road, Suite 2000 Laguna Woods, CA 92637 Select one: - °' -- - - - -- - - -- rI'i'°'$Civ[f5 O ` Explanation: Expected completion Date: Homebound seniors often have difficulty preparing nutritiously appropriate meals nor themselves. Home delivered nutritious meals enables homebound seniors to remain in their homes avoid being net Cut onaleed, and creates a more suitable living environment National Objective Citation: i 570208(a)(2)(r)(A) 6/30/2013 I 1,ortive CST,or, O bw:ene Housing WS itable Liva, Environment O Economic 0,Iumnity - - -- Outcome Categories 0Availab3ldAAc,ev1 ilM1y LANordabild, Osusteinablliry 1' LTpre. ae ponow for se lend record rgL+Ml OJ 2 31 0� m 01 Peoria ar ' v a Pro Year 1 Proposed 100 lot People a — Pro ram Year 4 Proposed underway Underway complete 142 complete .ram t Indent, '0 J . y o ° Pro ram Year 2 o E Proposed 100 01 PeapYe q Program Year 5 proposed Underway Underway complete complete ry V lot owde `O, a Program Year 3 Proposed 100 1gona pL Type: ® ` Can Plan Period Proposed Underway Underway complete complete Proposed Outcome Performance Measure Actual Outcome A,,,,I.blGty 10, be purposeof rearing saleable living environment People SL -1 Avaitualn,vACCeSSibillty 05A $eli6r$arv12557J.2at(e? 0 -- Imairocceas Oe Mal-x cases Haer,Cores VJ famous code£ v ,trus, cute, J ,a lical L IOI:rM A101 Pa]J1 d �GnAmri 54k' w, -} p. O" O J Proposed Amt. $20,000 'sand annual v�Proposed Amt. Actual Amount 20,000 Actual Amount Proposed Amt. Actual Amount $1,552,940 $1,552,940 _ lrIDd Scons: iPj Proposed Amt. Actual Amount Proposed Units 100 p!c r:v TYOe: P V Proposed Units Actual Units 142 Actual Units Proposed Units _ Ar p p4I Y, i": so Proposed Un is Actual Units Actual Units N �COgG or lCl E n i01 Peoale @ 6 jACmr..p. TYUe: O 1, l v O. Proposed Amt. $38,992 rand Spurce: vJ Proposetl Amt. Actual Amount Actual Amount Proposed Amt. 1,$59,4401 lFirM `An¢p; JProposetl Amt. Actual Amount Actual Am un[ Proposed Units 100 N.epmG.Tpe: O - Proposed Units Actual Units Actual Units Proposed Units lMCOrq. Tyar 0 Proposed Units Actual Units Actual Units or 1C08G r. lardr E 101 P:w`1f, Oi d;AttVITyL Type: .± o� LL 0 ,O Prop osed Amt $15,600 Russ Sari Oj Proposed Amt. Actual Amount Actual Amount vro ozed Amt 51.722,931 iFmxt SburcC v] proposed Amt. Actual Amount Actual Amount Praposed Units 100 AxompL Type: 'O Proposed Units Actual Units Actual Units Proposed Units Ancerati,i Lay. Proposetl Units Actual Units Actual Units a l(pgG IDCrtr N ;01 PMNe . —_ 4 ACCOnpL Te: ' ¢J ar O - O Proposed Amt. land scoot OJProposed L pmt. Actual Amount Actual Amount Proposed Amt. l Wnd Sal O' Proposed Amt. Actual Amount Proposed Units Actual Amount I l Atcom I T 5 : O IAmYOG1, TYpe: tl . m . "...aid. n its Actual Units pProposed n iUtz dcaits Proposed Pose Pro ozed Actual Units Actual Units N lCOBG Ylade. m (01 Pad& OI D i 6 A Ap Type p O J o - Proposed Amt. Actual Amount Spurce: O1 _ L� W Il?y55rte: pJ IiP«pP d Tyxd O Proposed Amt. Actual Amount Proposed Amt. Actual Amount ProVOsed units Proposed Amt. Actual Amount Proposed Units Actual Units Actual Units ose d Units A[wnV.i. Type: O. " Proposed Units Actual Units Actual Units 07 0 d" 1— 1 D Grantee Name: City of Newport Beach Project Name: Servin People In Need( SPIN): Substance Abase Treatment Program (SARP) Description: lox, Pro�ea tt: 2012 -06 uoa cad.: CA62454 NEWPORT BEACH SARP provides access to substance abuse recovery to those least able to afford it - the homeless and low income. These individuals cannot otherwise afford treatment. Case management includes: counseling, supp.emental employment services, medical assistance, and legal assistance. CDBG funds will be used to pay for personnel costs to implement this program. Location: '.P ntYTNeadCat "ear. Serving People In Need (SPIN) 151 Pennine, H -2 5 Costa, Mesa, CA 92626. Select Otle: — -- Igs"Saf' -- `— - - -- P Explanation: Expected Completion Date: Homeless and low- income people often do not have Sufficient income to participate in substance abuse treatment programs to help in their recovery. SARP increases the access to such programs for homeless and low- income persons suffering from substance abuse. National Objective Citation: _MC 570208(a)(2)O(A) &(B) 6/30/2013 bjectivoCal *base t Uousng ®5 able Living EavTOnnent OE Economic Oppoun -' f OElettves - I outcome Categories LAVallabity /Aeressiblllty ClAffordabilily (smurass a :Ty lflmprtivetlYSetri <CSfixkrvrym011 {ni anz pergn_ P 2i Eaccbmolcaomaessra' _ 3' or People ,P b 0 u Program Year 1 Proposed 8 101 Pmple iP Program Year 4 Proposed Underway Under.. complete a complete =t 01 People v. D 4 Pro ram Vedr 2 of Pmpos.d 8 101 People -.P '— Program Year 5 Proposed underway Underway cam late Complete M A 01 People iP A Program Year 3 Proposed B Assail case v Con Plan Period Proposed underway underway Complete Complete Proposed Outcome Performance Measure Actual Outcome Accessibut, for the purpose of creating suitable living environment People SL -1 AV labllty/Accessibility 05F Substance Abuse Services rucah') P( ivatdxcecv, P two, Core: a/ lVetaxeodes v Maims Cedes Pl Melaic Coss, -- v' ry 0 RI01 0 y`IAsomp,Tppe: iCDOG P `Actual Proposed Amt. $10,000 abod Sauces O' I� Proposed Amt. Amount $10,000 Actual Amount _ plbcn p3 - Proposed Amt. Actual Amount $447,723 $44,723 jNear Sisav: P Proposed Amt. Actual Amount Soots e, Proposed Units 8 Nspmy.TVOe; O) Proposed units Units 8 Actual Units v Proposed Units j itA :ove, Type: v3 l Proposed Units Actual Units Actual Units N Tlave.: A O C ice Ed Pl Proposed Amt. Actual Amount $9,246! ig:MSOerns. P Proposed Amt. Actual Amount Pj Proposed Amt. Actual Amount $425,4921 rLml5dum: P Proposed Amt. Actual Am aunt 101 PmJk P Proposed Units 8',' M p, jype; O) - Proposed Units Actual Units Actual Units !p,csgW, Type; v- -� Proposed Units Ptmmptlype; v', Proposed Units Actual Units Actual Units M A O d cco; PJ Proposed Amt. $10,000'. eoodful "". P Proposed Amt. Actual Amount Actual Amount O�Proposed Amt. $596549' (fine Sgooe, 'se Proposed Amt. Actual Amount Actual Amount a �01 4 - Proposed Units 8 M t Proposed Units Actual Units Actual Units MW,, T,,,, P opos.d am. iAccml Type' P Proposetl Units Actual Units Aclual Units P E 2 O n creel O l Proposetl Amt m',e Sd i P Proposed Amt. Actual Amount Actual Amount Proposed Amt. Actual Amount iFUnd 5mric: P Proposed Am[. Actual Amount 01 °ecde O Proposed Units A20m(.I, Type: P - L_ Proposed Units Actual Units Actual Units 1 AC,,d,,Ty c P. Proposed Units ec'morl. Tyd, P, Proposed Units Actual Units Actual Units yI q ;idiom m O Ma JOSE I .1 Proposed Amt iPoM Scomi, 0., �_ Proposed Amt. Actual Amount Actual Amount v,)Praosed Amt. ito. Soyae P Proposetl Amt. Actual Amount Actual Amount COI rests, O Proposed Units p;yomfLTYpP: P I Proposed Units Actual Units Actual Units 0.•coTp,'rypP: P' Proposed Units !Agodmo Type: v Proposed Units AcNal Units Actual Units 0 Grantee Name: City of Newport Beach daMP rout, 2.0 Pro act name: Share Our Selves SOS : SOS Free Medical and Dental Clinics oesoription: xoxs Pro -da,A 2012 -0] uou code: ICA62454 NEWPORT BEACH Share Our Selves will provide primary /urgent care on a daily walk -in basis, chronic care, and specialty care by appointment to unisuretl Orange County rprompted and Options In the County M51 Program, In addition, 505 provides bridge medical care to patients who qualify for medical insurance programs and are waiting to be placed in an appmpriaze outsell M1ome Or who will not qualn, but who reside far from SOS and therefore need In establish a mcurve home closer 1. home. Full scope primary care /urgent care clinks w s commitment to true onto access for those lacking a more traditional medical M1ome . location: .:P rot kead!Udtre ose SM1areOw Selves' 1550 Superior Avenue Costa Mesa, CA 92627 Select one: - _..._.. ...__ 'a:WC Eduard, p Explanation: Expected Completion Date: Provide free medical and tletal Care to unisuretl low /mod income persons. National Objective Citation: LMC 570208(a)(2)(i)(8) 6/30/2013 00 .... I Hous ng re Su table Living Env ronment O economic opportunity ' "- 5 fir Ob ectov'es, AvelaeCategories • FVailabiliN /ACCestibilTy ❑Affortlaadmi, _ ❑Sotaberly 1tmnta2 me unites Ptt Vi: /mpa irgm =_pavers O - -- - -- 2. p 3 a A to topic p _ e, - Q Pro ram Year 1 Proposed 100 :ACCx:ct Type-: Q - Program Year Pro osed Underway Underway complete 369 complete yN 61 teupk _p - m ° Program Year 2 o � pro.soil 190 loading. Type-: pr ` Program Year 5 Proposed Underru Underway tom lace complete 6 V AtTrpL TYpP.: p Q— Program Year 3 Proposed l0O �AC[p. ^rh, T}9¢: O Con Plan Period an Prop06¢a underway Underway Complete complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the pulp.,. of rearing suitable Inang environment People SL -1 Availabillty /ACCessibili, nit i ."Eel,, fcam"re STJ30i(O O'JMwmx(salle, OJ Manta maes p Man 1, Cats p 5fatu Old's 9�aterant Corrupt `J r. w N E 2 O d r�'!p( pi —' Proposed Amt. $9,000 Yoga stated or '.L_ —' engineered Amt. actual Am $9,000 Actual Amount :Rd. far p! Proposed Amt. $3,701,276 ,rtrxl bmu!!; or ', ' Proposed amt. actual Amount $3,701, ZJ6 Actual amount �01 Penpl¢ p ' Proposed Units 100 �'A(ca-tl. Thus; si - '} Proposed Units Actual Units 369 Actual Units fRrnlPL ivilP: p drop .seall Units 3NYappor Type: g.. -� Proposed Units Actual Units Actual Unity m d or O d �Ct!9G p Proposed Amt Actual Amount $8,555 r f£:ati Express O J Proposed Amt. Actual Amount ItiJMr .p -J iilE 14'a{;IC V I� Pro osetl Amt. $4,110,419 lFUM Wuce -: v I Proposed Amt. ARUaI AIM Proposed Unotz Actual Units 100 Actual Amount k �pqo -ryy, lytm: p. '� J Proposed Units pctuil Units jKipnd. TVpe: V Proposed Unit s mmune,'loor O' i J Pro osed Units Actual Units Actual Units to p 0101 E OE d idd G O i. Proposed Amt $9,000 1 FWG SM'lie' u. I� p Proposed Amt. Actual Amount Agoal Amount O. J Proposed Amt $2,SO3,SSS $FW'dsholoo: se x Proposed Amt. Actual Amount gctual Amount 05 ktvplp p - Proposed Units 100. ttµnquii ly(u!: O J osetl Units Actual Units ual Units FA�Lmpl 11......®r. Up: O Proposed Units liberal Joe, p:posetl Units Actual Units Unity p d )" E to d Com Ja p-FV p, � lot Ym{A¢ p Proposed Amt. I ripener Sap os: Q Pmpos¢d Amt, Actual Amount Proposed Amt. Actual Amount Ifund Snm.r p, J Proposed pent. AC[ual Amount Proposed Units Actual Amount Ikesurst1f,e r p Proposed Units Actual Units Actual Units andar LTypo: P. Proposetl Unity A¢Om(d, Topri all Proposed Units Actual Units Actual Units !e - as � E `10, d k)sN; p. ' Proposed Amt. [food SmRU: pj Proposed Amt. Actual Amount Actual Amount IIXba O I Proposetl Amt. ifided Ni'm w Proposed Amt, Actual Amount Actual Amount People p Proposed Units �MCister Type, 'p Proposed Units Actual Units Actual Units M1resdo. Type: p Proposed units �Nr}imlA.Spxr. ex Pro osed Units Actual Units Actual Units 4�J core y _ Grantee Name: City of Newport Beach Project Name: Walk in Service for Youth Pra ram Description: lurs Project Y: 2012 -08 uoD Code: ICA62454 NEWPORT BEACH The YES walk 1. Service far Youth Program will pcwide effective employment related services a youth franc low- and moderate - income households Program serves are provided by professional staff whn hold bachelor's degrees and have at least own (5) years of experience, as well as from trained vp1mcg,,. Serclees include: Alwo hour, employment skills dais where youth learn Important basic skills such as how to fill out tub applications. Vote completion of these program components, each youth receives up to three (3) job referrals upon each visit M YES. Location prii rimpt Carboni Youth Employment Service lithe Harbor Area,Inc. 114 E. 191h Street Costa Mesa, Ce 92627 Select One: r- -- "'�--- '�— "''� -- IBu4k_4"vices V Explanation: Expected Completion Date: Increase low /mod National availability of employment and Other training programs t0 Income persons. Objective Citation: LMC 570.208(a)(2)O(B) 6/30/2013 blecove o,mg,l O humid H g Q5 table Using Environment 0 Reunion Opportmit, - fi'Oti'e" "Rives Outcome Categories 0 evatel illry/A ce,aftelN pAffordamllry �I SUZrainabiury 1ilmpmvy the ServlCtS fc +WwlmoR hrcamx persot3 2 °. . Abvbrcmh Type: a u Pro ram Year 1 Proposed pRCrtas Tale: V Prontra m Year 4 Proposed Underway Underway Complete Complete U E L Joyce o. Type: sy , — E u Pro ram Year 2 v o Proposed bw:.p.lypa: ,V.: J Proposed Underway underway Complete com n y 101 People O Q— Pro ram Year 3 Proposed 25 iAcepwa. Typo: 'o: Con Plan Period Proposed underway Underway com let. com lets Proposed Outcome Performance Measure I Actual Outcome Accessibility for the purpose of eating suitable living environment People 5L -1 Availabihry /Accessibility M -oNd Seev CemfdII SJUJUI(tl} Og M1;bmelddd' V aviscre. vMom, CaGa s2 M4fi,ocal OBI Mttflx C1J,, P N q y E E al O d Fond SdVv, O Prop osetl Amt. Actual Amount If'r. souse, V �( Proposed Amt. Actual Amount _ �l'u,wr spares" V Proposed Amt. ,Iii. pu e; ar i Proposed Amt. Actual Amount Actual Amount FP .p1.1}pe: O. u Proposed Units IIAC @9p1. TypC: p, . I� J Prop Units Actual Units Actual Units Actual Vnits so:ner. TAR: "V Proposed Units �A Ynnpl.lyM: O+ J Proposed Units Actual Units Actual Units m iO O y Ism, Salary: iProposed Amt. IFYN: Sai Proposed Amt. Actual Amount Actual Amount Ifimc$.Xme: Pro oseJA mt Actual Amount 're ms den,,: P — WpL v¢. "pl ',.' �- Proposed Amt. Actual Amount iMNmpl IVps O' PG.4IUL TVpC: V Proposed Units Pr.POS¢d Units Actual Units Proposed Units Actual Units ' PQO, -, py Tyoe; r Proposed Units Actual Units Actual Units m RI O d I`Sears ar Prop osetl Amt. $5,000 f Face SaoYa: `J c� Proposed pmt. Actual Amount Actual Amount !ITh:r or Proposed Amt. Actual Amount $186,287 irWd !y'no,g: ar J Proposed Amt. Actual Amount 10, rand, O L_ Proposed Units 25 1krear, Y.'t ±Y; O f' Proposed Units Actual Units Actual Units K✓mrp lypy. • Proposed Units 'BAH' mip.Ipel 'Ot Pro osetl Units Actual Units Actual Units a e. E eft O ,p 'Cb O Proposed Amt. Actual Amount �rF' cspury., p I _ Proposed Amt. Actual Amount _ ;IXMr O Proposed Amt. Ifiax Sours: O i �(_ �_ Proposed Amt. Actual Amount Actual Amount Pev.At V' Proposed Units i'ry:cpmpi TypC: OPmposed J Units Actual Units Actual Vnits AUCmIL Type: ar Proposed Units !�A,CHe p. TA, V ` ,J(y,j$euvE Proposed Units Actual Units Actual Units qI F O d i{AF� W J Proposed Amt. OJ jJ__ Proposed Amt. Actual Amount Actual Amount ',,Qtller 0 J PcoPOSed Amt. _ i Fand Sco a: 0 f pCGa;a1H, Tyne: V. li_ �u crzat. typo; V .� Proposed Amt Actual Amount Actual Amount 101 Fp]J" V I k,. V. idin O Proposed Units Proposed Units Actual Units P-p osetl Units Actual Units Pro osed Units Actual Units Actual Units 7O "I"n-a.0 Grantee Name: City of Newport Beach Project Name: Section 108 Loan Re a merit Description: tots PoidecAt 20, 9 JUpDG code: ICA62454 NEWPORT BEACH Funds will be used to repay the City's Section 100 Loan. The loan was used to partially fund public improvements to the Balboa Target Area totaling $8 million. The scope of work induces the Balboa Village Pedestrian and Streetscape Plan, Street Improvements to Balboa EI':C , Pier Parking Lot, Pier Plaza, and Lot A connecting access to Main Street. Location: - - TnardylNeed Category ] LMA - Census Tract 62800.1 Select one: — -- -- Ponrcradsnn v Explanation: Expected Completion Date: Targeted areas within Balboa Village were detoriating. To eliminate the blight, blighting influences and prevent further detonation, the City used CDBG funds Co make necessary improvements to the target areas. The improvements will stimulate future economic investment and provide a more suitable living environment. National Objective Citation: LMC 590.208(a)(1) 6/30/2013 hcmyacak,cry O Decent Housing * Suitable Living Environment 0 ECGnomic Oppoti .... _. Specf OUjecti _. •..... Ou[aome Categories G Awilabi litOOee mbil ity ElAffmtlabNly L3Sesi eclhy ltmPNru eedlPy /1p[RaV_; avllM of ovbec impmvzmerti kx lor:lfncp:.e perom's Y� z i'Tp-.= gNI1 :YlIxIGA :_tu3nlity Of:]eigl :oortro4faL}l'.iESIw IOV :- Y.Can2 patrnti cOJ 3 In e 11 prieie Feblmee =P! 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Type; v. .� Proposed Units Actual Units 1 Actual Units Proposed Units KttlmpL TY4e: L Proposed Units Actual Units Actual Units n ICD&G V +'Und SgnCC: V E J 11Nmd Fa%g,,CV O d A'cmllpi. 1,s, O" Proposed Amt. $201,654: _ IFew -I _ Swaac; v u `Vj Proposed Amt. Actual Amount Actual Amount Proposed Amt Fu MA 50N4`: Proposed Amt. Actual Amount Actual Amount proposed Units 1 A- •cod :pL Type; v Proposed Units Actual Unix Actuain nits Proposed Units AIXgnRI, Type: P J Proposed Units Actual Units Actual Units m'1epBG p l� IFUntl 50uKf: v. A �i] ?u66t Fdtili[le!P O 1 IAsompL Typei V Proposed amt $202,486 le,"d 11 IvsdBonmV, o _ Source vJ Proposetl Amt. Actual Amount Actual Amount Proposed Amt P: Proposed Amt, Actual Amount Pro osed Units 1 Actuel Amour[ Arrvar iTYge[, Proposed Units Actual Units Actual Units Proposetl Units AccpmPl. 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Actual Amount Proposed Units Actual Amount AKpreOL;,,, v — Proposed Units Actual Units Actual Units Proposed Units nmp Typ ; O [Proposed Units Actual Units Actual Units 71- Grantee Name: City of Newport Beach Pro'ett name: Sitlewalk Curb antl Gutter Im rovements oe¢¢ri Uon: xoxs Preis&n; 2012 -10 uon cove: CA62454 NEWPORT BEACH This project will provide improvements to repair concrete ADA access pathways and other ADA imrpoements citywide. The Work will be performed by a private consultant and contractor. Locatiom P a'INeeA "Cate or City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92658 Select one: - - -- ran- Aanwess Special 6eus 9 Explanation: Increase accessibility to public facilities <itywitle for ADA accessibility. National Objective Clardy: LMC 90.208(a)(2)(ii)(A) Expected completion Date: 6/30/2013 roarme gory 0 Drier HODS tg F Sell Living Eovimnment CConcrete Opportunry —_ - — Sp (c mdhsZ . Outmme.Cd;egores ©AVailabilool hreALility U'AROtdabib[y Owsteinabnity lla.'wAnyj incei Chi of U::t*rs morle_t'fill ley :, "r. Vr —V 21 -- — 31 p iAa�xnpt ryy,:: o. m Program Year 1 d L it took Fe: Use, O up N ° Pro ramYec 2 6 �Si cars Pitf1%ie P a- attenuation Year 3 Proposed `o_. Pro ram Year 4 Proposed Underwa underway complete Complete Proposetl O. - -� Pro ram Year 5 Proposetl Underway Underway complece complete Pro osetl I I p Can Plan Period Pro,. ad underway underway com late 1 complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose Af<reafinq suitable living enmmnmenl Publi<Fa<iG[ies SL -3 Availability /ACCessibiGry OR Ske.:aR; SN Troll:) ..__ ._..__ iss LLLIlapkcauea Cass,'r o -: :ems. §M„_G;res y cold, Malfs cAaS o. m"'.(jace, Cs N �kIM 4a:(w: q I_ Proposed Amt. ', Proposed Actual Amount Actual Amo q lium. Sw:,i 4 E Proposed Amt. _^ 1 O. LcteiescCisciscoi Proposed A Actual Amount Actual Amo K.CMII. Type: O m Proposed Units ! 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Typo ar O � y [cumir, TVM: 9 Proposed Units Ol W Proposed U Actual Units Proposed Units Actual Unit Proposed U Actual Units Actual Unit Ip Wnd,unes, O Proposed Amt. V I Proposed Actual Amount Actual Amo filnr!$iV.¢: O Proposed Amt. ^ O Proposed Actual Amount Actual Amo N . % T _ - 6 p IfvSCm.IA. TY'VG: V — V.I - Proposed U Actual Units Pro osetl Units Actual Unit ProPOSedU Actual Units Actual Unit j -2 CITY OF NEWPORT BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 PROOF OF PUBLIC NOTICES AND PUBLIC COMMENTS 73 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I am a citizen of the United States and a resident of the County of Los Angeles; I am over the age of eighteen years, and not a party to or interested in the notice published. I am a principal clerk of the NEWPORT BEACH /COSTA MESA DAILY PILOT, which was adjudged a- newspaper of general circulation on September 29, 1961, case A6214, and June 11, 1963, case A24831, for the City of Costa Mesa, County of Orange, and the State of California. Attached to this Affidavit is a true and complete copy as was printed and published on the following date(s)' Thursday, December 22, 2011 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed on January 4, 2012 at Los Angeles, California i Signature ca �Ic& 6tcti�ti66 JRa;,r�rtrttstefYr�fDl4•YD12 t5 "r Li fi(`��e i','1 i; tF IiVFa!,`1E f1LELrSit 4 ;J! t ���4"17b'Slitfi €;l2 paslda itdn far m-41S 11 1 %(. artnEtDzl� Ri`fechAq L7 ,'Iacalnn .1 ^C-niD470 hxlt it up to 15' or Wo tigA o uwlt , a iot cf )t' - ptb`s . VLcn r „eel It The City of Nmvtual U,J,.h uy ^Una cuatervi? ' ca rtll r t rid; I) vrovda p bric W"CaE d l ;x 2 =Grate m 1.11 t(e R,9cn to 11011.6 VWX «uds) aria It VNI airntll 1"14 Ccn¢ifatt flan The Plan, prtar you Ad .dated Aare al PattcT04 = and taaWaliaa hcmis. ata Wine V f IIIdM.IF B A ra "t2 :- t e� . mvo al4 epp zafions aunt that Ole cswaa Will ari;iih1 :derat= mcaTe Mo4witu iaa eurclnft ltn:3 than 63-a at emirsa Count Ma iicm o: MO.iab but are not limited to there S'Mfi C tat halts crime ptcvtnlfcri: clenh:yp, amAloym: nl. heallh, smnet% hnmalt and ydu1N. IRO- 1Ft1Allf SERVICES: ((��AAhu4hona w14 alga p,9 uaepled item to lvnvv! lift hu°in5 ord'andlarilda^mnt r kev in acWtdunia J ui:=Imnt et liea.ur] ud unza Du ,lv„raat Fea hanau reprdlhg thin lv9FA nhould Ito dented to Clint WhIlM, CDE10 CdnghQnnt at (909) 476 q �ECEIVF_D 9Y COMMUNITY JAN Q 9 11lt/ -�� DEVELOPMENT GZ IOP IVEWPORS 74 CITY OF NEWPORT BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 C " "" I' �►.� ��� : l) MAP AREAS) 715 ~ $ r m moo � t i i 1_ i _m CL (D Z =� j Ir 1. 1 i I '(f r v � S� t � / U O f u 90 55q. P22 Sg $ ID9 �E. Eei idep�p. Bs: BSxa: xae458 Bd8SE @t4.'i3 v �o CITY OF NEWPORT BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 APPENDIX E: SUMMARY OF SPECIFIC ANNUAL OBJECTIVES (CPMP TABLES) 77 O (V c 0 j U t U @ m 0 >O CL N z 0 'u Vi Ip d u m l6 R 7 d d 7 N C d C R Y U O N C .y 7 O t 07 C 'w N N d t 4+ (D N O S. 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E 'O a5 > E > O m O U cn v C O E cc •= _ a) a) ) n d > a � a $ u a a c o a@amo m° t6 o rn> C m C U C o- N N V Q O L > O m N N d 2 L N O a) E = E m Q 0 n� w v 0 0 c Y 2 c c a) 0 a) .O O E c c c m ,> 'w E E E E E E o> o o 2 H W° m H 2 U e at —tr > > a o � N J a N N N 00 0 O CL a U L U m d 07 r O 3 N Z O u W U_ N> LL W U J m d 14 G7 Y N m N N d w V d Q O Z 7 C C Q U w V d G co O w E 7 N 0 o a a o a u g `m E M o U E Q 2 v � a E w z R O O O O O Q Q W w i O F U J a O- O L � d E O i a a a LL O a C ?d 3 O U` m s �= W U cr C y J O N y O L p m o R d) o a > O '.>'�.. C > a C N J a d O', y N U N U F . y 3 O N m O.�?r(n 5 w� o °nac O 'u 6 U O. E .0 U U N d N U_ y rQ N .0 W Z Z a) a) m a m c U u) ,s a) o o -o ,R jo '> > E c ao' m m E o m o 2-c C7 Q W LL LL 2 a CO a a w � .J r fA y 0 N O 0 a a U L U R N CD r O Q N Z O 7 rn LL f- J_ U Q LL U J CO d C E Q O 0 O O S 0 Q S S7 C C R _A C C� C O V O N 7 S �L 0 O V Y R S Y N Y U Co _V 3 O. CO O O O N N N V V R m O IL A off+ L CO R LO fp V d Q O R C C s V V C Q U) O CR C 7 Cn a c m o 0 o O O O O O N d U n `d o E � E Q Z 4] a d `d v a d E n o W Z O O O O O N N N N N Y J Q O N O O — W L d LL F- 2 J 7 N E 3 d d a a LL O N U o h m O s N s C N m °- 1!O = N 3 N i T 8 E N IC mo Lm N H W m E d- a9 m 3 a m E m c N c y t9. O C N c m U .- u a d o J !m N >. E V! O N E S a- d J� N ❑. N N C E OE L A O N Q O E u C a 'O > 2 d Vi ,E O C O 'u 0 U O O O U N o " N EO N O � C N 3 C T C O = N. M M N O y J N I- Co CITY OF NEWPORT BEACH ANNUAL ACTION PLAN FOR PROGRAM YEAR 2012 -2013 APPEN DIX F: ACTION PLAN CHECKLIST 25 20122013 Action Plan Checklist Grantee: CITY OF NEWPORT BEACH ACTION PLAN (91.220) 1. Has the Standard 424 Form for the applicable programs been included with the correct dollar allocation and signed by the appropriate official? Yes No Page /s 2. Is the DUNS number listed? Yes No Pages /s RESOURCES 1. Did the grantee describe how HOME and /or ESG matching requirements will be satisfied? Yes No Page /s ACTIVITIES 91.220(D) 1. Does the action plan contain a summary of priorities and specific annual during the program year? Yes No Verification found on page /s Note: The jurisdiction should use summary of annual objectives as identified in the Consolidated Plan. 2. Do the proposed activities correspond to the priority needs identified /local specific objectives listed in the Consolidated Plan? Yes No Verification found on page /s Note: The jurisdiction should use summary of annual objectives as identified in the Consolidated Plan. 3. Are the proposed activities identified in sufficient detail, including the number and type of families that will benefit from the proposed activities and locations, so that citizens know the degree to which they may be affected? Yes No Verification found on page /s 4. Are activities proposed eligible and meet program service targets [if not identify on attachment]? Yes No Verification found on page /s EXPENDITURES LIMITS 1. Has the grantee exceeded the 20% administrative cap for CDBG? Yes No N/A 2. Has the grantee exceeded the 15% Public Service cap for CDBG? Yes No N/A 3. Has the grantee exceeded the 10% Administrative cap for HOME? Yes No N/A 4. Has the grantee exceeded the 15% CHDO set -aside for HOME? Yes No N/A 5. Has the grantee exceeded the 30% Essential Services cap for ESG? Yes No N/A 6. Has the grantee exceeded the30% Homeless Prevention cap for ESG? Yes No NIA 7. Has the grantee exceeded the 10% Operations cap for ESG? Yes No NIA 8. Has the grantee exceeded the 5% Admin. Cap for ESG? 20 Yes No N/A 9. Has the grantee exceeded the 3% administrative cap for HOPWA or the 7% Administrative cap by project sponsors under HOPWA? Yes No N/A GEOGRAPHIC DISTRIBUTION 91.22001 1. Did the grantee include a narrative, maps, or table that identify the geographic areas in which it will direct assistance? Yes No Verification found on page /s 2. Does the grantee provide a description of the areas, including areas of minority concentration, in which it will direct funds? Yes No Verification found on page /s 3. Does the grantee provide the rationale for the priorities for allocating investment geographically for each program, including within the metropolitan area (or a State's service area) for the HOPWA program? Yes No N/A 4. Did the grantee estimate the percentage of funds it plans to dedicate to target areas? Yes No AFFORDABLE HOUSING GOALS 91.220(g) Does the action plan specify one -year goals for the number of homeless, non - homeless, and special needs households to be provided affordable housing units using funds made available to the jurisdiction? Yes No Verification found on page /s Note: The jurisdiction should use housing summary of goals as identified in the Consolidated Plan. Does the action plan specify one -year goals for the number of households to be provided affordable housing units through activities that provide rental assistance, production of new units, rehabilitation of existing units, or acquisition of existing units using funds made available to the jurisdiction? Yes No Verification found on page /s Note: The jurisdiction should use housing summary of goals as indicted in the Consolidated Plan. PUBLIC HOUSING 91.220(h) Does the action plan include actions that address the following, if applicable: Yes No N/A • Needs of public housing, • Public housing improvements and resident initiatives, assist troubled public housing agencies. HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES 91.2200) 1. Have homeless prevention activities been proposed? Yes No Verification found on page /s 2. Have emergency shelter, transitional housing, programs to assist in the transition to permanent housing and independent living been proposed? Yes No Verification found on page /s g� 3. Are supportive housing activities being undertaken to address the priority housing needs of persons who are not homeless (elderly, frail elderly, persons with disabilities, person with HIV / AIDS, person with alcohol or other substance abuse problems)? Yes No Verification found on page /s 4. Have specific action steps to end chronic homeless been identified? Yes No Verification found on page /s PROGRAM SPECIFIC REQUIREMENTS 91.2200) A. CDBG a) Does the total amount of funds allocated equal the amount of the grant plus program income and carryover funds? Yes No b) Does the action plan identify the amount of CDBG funds that will be used for activities that benefit persons of low- and moderate - income? Yes No B. HOME N/A a) Did grantee (PJ) describe other forms of investments? Yes No N/A If grantee (PJ) plans to use HOME funds for homebuyers, did they state the guidelines or resale or recapture, as required in 92.254? b) If grantee (PJ) plans to use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME founds, did they state its refinancing guidelines required under 24CFR 92.206 (b)? Yes No N/A c) Resale Provisions — For homeownership activities, did the participating jurisdiction must describe its resale or recapture guidelines that ensure the affordability of units acquired with HOME funds? See 24 CFR 92.254 (a)(4). Yes No N/A d) HOME Tenant -Based Rental Assistance — Did the participating jurisdiction describe the local market conditions that led to the use of HOME funds for tenant based rental assistance program? Yes No N/A If the tenant based rental assistance program is targeted to or provided a preference for special needs group must be identified in the Consolidated Plan as having an aument need and show the preference is needed to narrow the gap in benefits and services received by this population. e) If a participating jurisdiction intends to use forms of investments other than those described in 24 CFR 92.205(b), did the jurisdiction describe these forms of investment? Yesl NO f) Did the jurisdiction describe the policy and procedures it will follow to affirmatively market housing containing five or more HOME - assisted units? YesT NO g) Did the jurisdiction describe actions taken to establish and oversee a minority outreach program within its jurisdiction to ensure inclusion, to the maximum extent possible, of minority and woman, and entities owned by minorities and woman, including without limitation, real estate firms, construction firms, appraisal firms, managements firms, financial institutions, investment banking firms, underwriters, accountants, and providers of legal services, in all contracts, entered into by the participating jurisdiction with such 22 persons or entities, public and private, in order to facilitate the activities of the participating jurisdiction to provide affordable housing under the HOME program or any other Federal housing law applicable to such jurisdiction? Yesj Not h) If a jurisdiction intends to use HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds, did it state its financing guidelines required under 24 CFR 92.206(b)? Yesfi Nofi C. AMERICAN DREAM DOWNPAYMENT INITIATIVE N/A a) If the jurisdiction planned to use American Dream Downpayment Initiative (ADDI) funds to increase access to homeownership, did it provide the following information: 1. Description of the planned use of ADDI funds? Yest Nofi 2. Plan for conducting targeted outreach to residents and tenants of public and manufactured housing and to other families assisted by public housing agencies, for the purposes of ensuring that the ADDI funds are used to provide downpayment assistance for such residents, tenants, and families? Yes No 3. A description of the actions to be taken to ensure the suitability of families receiving ADDI funds to undertake and maintain homeownership, such as provision of housing counseling to homebuyers? Yesfi Nof D. HOPWA N/A a) Does the action plan specify on -year goals for the number of low- income households to be provided affordable housing using HOPWA funds for short-term ret, mortgage, and utility payments to prevent homelessness; tenant -based rental assistance, units provided in housing facilities operated with HOPWA funds? Yes Not Verification found on page /s b) Does the action plan identify the method for selecting project sponsors (including providing full access to grassroots faith -based and other community organizations)? Yes Nofi MONITORNG 91.230 Does the grantee describe the standards and procedures that it will use to monitor activities carried out in furtherance of the plan? Yes No Verification found on page /s 2. Does the plan describe actions to be taken by the grantee to monitor its performance in meeting its goals and objectives set forth in its Consolidated Plan? Yes No Verification found on page /s 3. Does the plan describe steps/ actions being taken to insure compliance with program requirements, including requirements involving the timeliness of expenditures? Yes No Verification found on page /s Note: It timeliness of expenditures is and issue, please make sure the grant award letter includes language regarding appropriate actions the grantee should take to remedy this problem. g9 4. Does the plan describe steps /actions it will use to ensure long -term compliance with housing codes, including any actions or on -site inspections it plans to undertake during the program year? Yes No Verification found on page /s 5. Does the plan describe actions to be taken by the grantee to monitor its sub - recipients, (including sponsors or administering agents)? Yes No Verification found on page /s I have reviewed the Action Plan and have found that either all regulatory requirements have met, or that omissions or incomplete items have been identified on an attachment [attached]. I have updated GMP to include the dates of this assessment and have pasted a copy of my attachment into the summary Notes tab of the Plan Review and Assessment module [copy attached]. Reviewed By: Program Manager: 90 • " a. t.'• NOTICE IS HEREBY GIVEN that the City of Newport Beach has prepared the Draft 2012 -2013 Action Plan. The publication of this notice is the beginning of the minimum 30 -day public review period required under Federal Regulation 24 CFR 91.105(b)(2). The public review and written comment period begins March 29; 2012 and runs through May 8, 2012. NOTICE IS HEREBY FURTHER GIVEN that the Draft 2012 -2093 Action Plan will be presented to the City Council for approval subsequent to a Public Hearing on following date: DATE: May 8, 2012 TIME: 7:00 P.M. LOCATION: City Council Chambers 3300 Newport Boulevard, Newport Beach, California At this meeting, the City Council will receive public comment on the Draft 2012 -2013 Action Plan that is to be submitted to the U.S. Department of Housing and Urban Development (HUD). BACKGROUND The Action Plan is a grant application to the Department of Housing and Urban Development (HUD) for the third of five fiscal years covered by the current Consolidated Plan. The plan establishes a framework of housing and community development priorities for Newport Beach, aids in identifying and sets the foundation for projects and programs to help local low- and moderate - income communities solve their problems, meet their needs, and achieve their goals. The Action Plan then appropriates Community Development Block Grant (CDBG) funding to specific programs and projects for the 2012 -2013 fiscal year. PUBLIC COMMENT Copies of the Draft Action Plan will be available for public review on the City's website and at the following locations: City Clerk's Office 3300 Newport Blvd. Newport Beach, CA 92663 Community Development Department 3300 Newport Blvd. Newport Beach, CA 92663 City of Newport Beach — Central Library 1000 Avocado Avenue Newport Beach, CA 92660 The public is invited to submit written comments on the draft documents. All comments relative to the draft documents mentioned above should be submitted to the Community Development Department — Planning Division no later than 4:00 p.m. on May 8, 2012. Questions and written comments regarding the Draft 2012 -2013 Action Plan may be addressed to Clint Whited, CDBG Consultant, at 3300 Newport Boulevard, P.O. Box 1768; Newport Beach, CA 92658 -8915. You may also call Mr. Whited at (909) 476 -6006 extension 115 with any questions concerning the above documents. ACCESSIBILITY TO MEETINGS AND DOCUMENTS It is the objective of the City to comply with Section 504 of the Rehabilitation Act of 1973, as amended, the Americans with Disabilities Act (ADA) of 1990 and the ADA Amendment Act of 2008, the Fair Housing Act, and the Architectural Barriers Act in all respects. If you require public documents in an accessible format, the City will make reasonable efforts to accommodate your request. If you require a disability- related accommodation to attend or participate in a hearing or meeting, including auxiliary aids or services, please contact the City Clerk's Office at least 72 hours prior to the meeting at (949) 644 -3005. IzAk�,, L &A�� ofo'oro'e"'� Leilarii 1. Brawn; Cit Clerk City of Newport Beach NOTICE OF PUBLIC HEARING AND REVIEW FOR THE CITY OF NEWPORT BEACH SUBSTANTIAL. AMENDMENT TO THE 2010-2011 AND 2011 -2012 ACTION PLANS NOTICE IS HEREBY GIVEN that the City of Newport Beach has prepared a draft Substantial Amendment to the 2010 -2011 and 2011 -2012 Action Plans. The publication of this notice is the beginning of the minimum 30 -day public review period required under Federal Regulation 24 CFR 91.105(b)(2). The public review and written comment period begins March 29, 2012 and runs through May 8, 2012. NOTICE IS HEREBY FURTHER GIVEN that the Substantial Amendment will be presented to the City Council for approval subsequent to a Public Hearing on following date: DATE: May 8, 2012 TIME: 7:00 P.M. LOCATION: City Council Chambers 3300 Newport Boulevard, Newport Beach, California At this meeting, the City Council will receive public comment on the Substantial Amendment that is to be submitted to the U.S. Department of Housing and Urban Development (HUD). BACKGROUND The Action Plan is a grant application to the Department of Housing and Urban Development (HUD) each year to receive CDBG funds. The Action Plan appropriates funds to specific activities for a given year. Should it be necessary to cancel a specific activity included in an Action Plan, the City must notify the public and provide citizens with an opportunity to review and comment. CANCELLATION OF ACTIVITIES The City proposes to cancel the 2010 -2011 Utility Assessment District Grant Program, which received $65,922 to assist low- income homeowners with maximum $5,000 grants to defray the costs associated with private conversion to newly undergrounded utilities. From July 1, 2010 to present, no grants have been made and the entire $65,922 allocation remains unspent. The cancellation of this activity will allow these funds to be reprogrammed as part of the 2012 -2013 Action Plan for a new CDBG activity. Further, the City proposes to cancel the 2011 -2012 Sidewalk, Curb and Gutter Improvements activity, which received $8,802. The funding level for this activity was not sufficient to implement the activity. The cancellation of this activity will allow these funds to be reprogrammed as part of the 2012 -2013 Action Plan for a new CDBG activity. PUBLIC COMMENT Copies of the Draft Substantial Amendment will be available for public review on the City's website and at the following locations: City Clerk's Office 3300 Newport Blvd. Newport Beach, CA 92663 Community Development Department 3300 Newport Blvd, Newport Beach, CA 92663 City of Newport Beach — Central Library 1000 Avocado Avenue Newport Beach, CA 92660 The public is invited to submit written comments on the Draft Substantial Amendment. All comments relative to the draft documents mentioned above should be submitted to the Community Development Department — Planning Division no later than 4:00 p.m. on May 8, 2012. Questions and written comments regarding the Draft Substantial Amendment may be addressed to Clint Whited, CDBG Consultant, at 3300 Newport Boulevard, P.O. Box 1768, Newport Beach, CA 92658 -8915. You may also call Mr. Whited at (909) 476 -6006 extension 115 with any questions concerning the above documents. ACCESSIBILITY TO MEETINGS AND DOCUMENTS It is the objective of the City to comply with Section 504 of the Rehabilitation Act of 1973, as amended, the Americans with Disabilities Act (ADA) of 1990 and the ADA Amendment Act of 2008, the Fair Housing Act, and the Architectural Barriers Act in all respects. If you require public documents in an accessible format, the City will make reasonable efforts to accommodate your request. If you require a disability - related accommodation to attend or participate in a hearing or meeting, including auxiliary aids or services, please contact the City Clerk's Office at least 72 hours prior to the meeting at(949)644 -3005. V&; t - Lelani 1. Brown, City Clerk City of Newport Beach cicrvon"r