HomeMy WebLinkAboutC-1437 - Spyglass Hill Reservoir Landscaping2 9 1974
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October 29, 1974
TO: CITY COUNCIL
FROM: Public Works Department
SUBJECT: SPYGLASS HILL RESERVOIR
The Portland Cement Association has selected Spyglass Hill
Reservoir for a 1974 First Place Award in an annual contest sponsored
nationwide by the prestressed concrete tank industry. At the October 29,
1974 meeting formal awards will be given to:
1. City of Newport Beach
2. Shuirman- Simpson
3. Lang & Wood
4. BBR Prestressed Tanks, Inc.
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Spyglass Hill Reservoir provides domestic water for the City's
water pressure Zones IV and V. Design of the Reservoir was authorized by
the City Council on April 26, 1971. The construction was accepted by the
Council on January 28, 1974. A picture and location map of the Reservoir
site is attached.
Reservoir Data
Construction Cost:
Capacity
Type of Construction
Elevation above Mean Sea Level:
Inside Diameter:
Inside Height
General Contractor:
Design Engineer
Landscape Design:
Prestressing:
Soils Engineer
Project Engineer
$295,414.53
1,500,000 Gallons
Prestressed Concrete
636.60 Feet
101 Feet
27 Feet
E. L. Yeager Construction Co.
Riverside, California
Shuirman- Simpson
Newport Beach, California
Lang & Wood
South Laguna, California
BBR Prestressed Tanks, Inc.
E1 Cajon, California
Converse, Davis & Associates
Santa Ana, California
Bill Dye
City of Newport Beach
Public Works Department
October 29, 1974
Subject: Spyglass Hill Reservoir
Page 2
The Reservoir site was dedicated to the City by the Irvine
Company.
Eighty -eight percent of the construction cost ($259,964.78) was
advanced by the developer, John D. Lusk and Son. The balance ($35,449.75)
was advanced from the City's Water Fund. All funds advanced are reimbursed
from the Water Acreage Fee assessed by the City on undeveloped land.
Attachments
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CITY OF NEWPORT 8
PUBLIC WORKS DEPARTM
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DRAWN G.L.W. DATE
APPROVED
PUBLIC WORKS DIRECTOR
PYGLASS HILL RESERVOIR SITE R.E. NO. —
DRAWING NO.
BBR PRESTRESSED TANKS, INC.
fn Address:
ifofs 930
DYK Ei C.ie 33
ANOTHER FIRST PLACE
1.5 MG PRESTRESSED CONCRETE
RESERVOIR, NEWPORT BEACH, CALIF.
Recipient of P.C.A.'s First Place Award of Excellence in 1974 for Most Favorable Environmental Impact
Structure:
• Owner:
Design:
Architecture:
KV10t Prestressing:
1.5 MG Spyglass Hill Reservoir
City of Newport Beach, California
Shuirman- Simpson
Lang & Wood
BBR Prestressed Tanks, Inc.
N V974
By file C; i'y COUNCIL
TO: CITY COUNCIL
FROM: Public Works Department
January 28, 1974
CITY COUNCIL AGENDA
ITEM N0. H -9
SUBJECT: ACCEPTANCE OF CONSTRUCTION OF SPYGLASS HILL RESERVOIR (C -1351)
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk
3. Authorize the City Clerk
Notice of Completion has
DISCUSSION:
to file a Notice of Completion.
to release the bonds 35 days after
been filed.
The contract for the construction of the Spyglass Hill Reservoir
has been completed to the satisfaction of the Public Works Department.
The bid price was $294,100.00
Amount of unit price items constructed 294,100.00
Amount of change orders 1,314.53
Total contract cost 295,414.53
Amount budgeted in the Water Fund 304,100.00
(Account No. 50- 9297 -087)
Two change orders were issued. The first, in the amount of $335.48,
provided for a change in the reinforcing steel to clear the waterstop in the
reservoir footing. The second, in the amount of $979.05, provided for a
change in the type of bearing pads between the reservoir wall and footing.
The funds for construction of the reservoir were advanced by both
the City Water Fund and the developer of Upper Harbor View Hills -- Sector IV
(John D. Lusk and Son). All funds advanced are eligible for reinbursement
from the water acreage changes deposited in the Water System Development Fund.
The construction and reimbursement agreement provided that the developer ad-
vance 88% of the cost of the reservoir and that the City advance the balance
of 12 %.
The design engineering was performed by Shuirman- Simpson of Newport
Beach, California.
The contractor is E. L. Yeager Construction Company of Riverside,
California.
The contract date of completion was May 10, 1972. The contractor
was delayed 47 days as a result of rain and mud preventing access to the site.
i
January 28, 1974
Subject: Acceptance of Construction of Spyglass Hill Reservoir (C -1351)
Page 2
Upon filling the reservoir, it was found that the leakage exceeded the allow-
able limits. The tank was drained, repairs were made, and the tank refilled
three times with the leakage reduced each time. The final repairs resulted
in a rate of leakage far below the allowable. The contractor diligently pur-
sued the repair work. However, it was a very time - consuming process. The
reservoir was placed in service on December 10, 1972. Because of the repairs,
the landscaping was delayed until the cooler weather, thus requiring a much
longer germination time. All work was completed and a final inspection made
on January 18, 1973. Since the contractor made every effort to complete the
work as soon as possible, the assessment of liquidated damages is not recom-
mended.
1.
}Joseph . Devlin
ublic o ks Director
jfd
"' , 1972
TO: CITY COUNCIL
FROM: Public Works Department
SUBJECT: SPYGLASS HILL RESERVOIR, C -1351
RECOMMENDATIONS:
October 24, 1972
1. Reject the bid (second low) of the Rhein Corporation due
to irregularities in their proposal.
2. Adopt a resolution awarding contract No. 1351 to E. L. Yeager
Construction Company, Inc. for $294,100.00 and authorizing
the Mayor and the City Clerk to execute the contract.
DISCUSSION:
Six bids for contract 1351 were received and opened in the office of
the City Clerk at 10:00 A.M. on October 10, 1972.
Bidder Bid
E. L. Yeager Construction Co., Inc., Riverside $294,100.00
2.
Rhein
Corporation,
Encino
$302,000.00
3.
J. D.
Diffenbaugh,
Riverside
$302,423.00
4.
Peter
Kiewit Sons'
Co., Arcadia
$313,000.00
5.
Graco
Construction,
Bellflower
$321,000.00
6.
J. Putman Henck, a
Corp., San Bernardino
$324,625.00
The proposal submitted by the Rhein Corporation failed to state the
price bid, both in words and numerals, for items No. 1 and 2 and the total. The
total bid price was only shown on the title sheet of the contract documents.
The low bid is 7% less than the engineer's estimate of $315,000.
This contract provides for the construction of a 1.5 million gallon
water storage reservoir for water pressure zone IV and V areas of the Spyglass
Hill Development. The estimated date of completion is April 30, 1973. The plans
were prepared by Shuirman- Simpson, Civil Engineers and Lang and Wood, Landscape
Architects.
E. L. Yeager Construction Company has not previously done work for the
City of Newport Beach; a check of the references supplied indicates that the firm
is qualified to perform the work required by this contract.
October 24, 1972
Page Two
Subject: Spyglass Hill Reservoir, C -1351
It should be pointed out that an environmental statement has not been
prepared for this project. This reservoir is an integral part of the Spyglass
Hill development, which is well advanced in construction; and the grading for
the reservoir has already been completed as a part of the overall grading for
the development. It is therefore felt that the reservoir construction taken by
itself will not have a significant effect on the environment.
An amount of $282,000 was provided in the 1972 -73 budget. A budget
amendment of $22,100 has been prepared for Council consideration if the subject
contract is awarded. The amount includes an allowance of $10,000 for materials
testing and contingencies.
An existing cooperative financing and reimbursement agreement with
John D. Lusk and Son requires that they advance 88% of the construction cost of
the reservoir project. The remainder is to be advanced by the Water Fund. All
monies advanced are eligible for reimbursement from water acreage charges
deposited in the Water System Development Fund.
There are sufficient unappropriated funds in the Water Fund to provide
the City's share of the budget amendment.
eph T�. �Devl i n
lic s Director
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11 COU- 64,01.
TO: CITY COUNCIL
FROM: Public Works Department
September 11, 1972
SUBJECT: CONSTRUCTION OF SPYGLASS HILL RESERVOIR (CONTRACT 1351)
RECOMMENDATION:
1. Approve the plans and specifications for Spyglass
Hill Reservoir (Contract 1351).
2. Authorize the City Clerk to advertise for bids for
Contract 1351 to be opened at 10:00 A.M. on October 10,
1972.
DISCUSSION:
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The subject contract will provide for the construction of a buried,
prestressed 1.5 million gallon concrete storage reservoir for water pressure
zone IV and for landscaping of the reservoir site. The plans and specifica-
tions for the reservoir were prepared by Shuirman- Simpson, Civil Engineers. The
landscaping plans and specifications were prepared by Lang and Wood, Landscape
Architects.
The funds for construction of the reservoir will be advanced by both the
city Water Fund and the developer of Upper Harbor View Hills - Sector IV (John D.
Lusk and Son). All funds advanced would be eligible for reimbursement from the
water acreage charges deposited in the Water System Development Fund. The
existing construction and reimbursement agreement provides that the developer
advance funds for 88% of the cost of the reservoir and that the city advance the
balance of 12 %.
The engineer's estimate for the contract is $315,500.
Included in the current budget are the sums of $33,800 for the total
city chare and $248,200 for the developer's share of the cost. The increase
over.the previous cost estimate is due primarily to the addition of a drainage
system underneath the reservoir at an estimated cost of $12,000, and to the
inclusion of additional seismic reinforcement.
A budget amendment will be presented for Council consideration when
bids have been received and the actual price determined. Sufficient unappro-
priated funds are available in the Water Fund to finance the increase in the
amount to be advanced by the city.
J seph Tr evlin
P blic Wor Director
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i3�y
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Cmy CLERK
March 31, 1972
PUBLIC WORKS UPARn "
Attention: Bill Dye
QTY CLERK
SPYGLASS HILL RESERVOIR LANDSCAPING C -1437
Enclosed are two signed copies of an agreement with
Lang E Wood for landscape architectural services in
connection with subject project. This agreement was
authorized by the City Council on March 27 by the
adoption of Resolution No. 7658.
Please send a copy to Lang € Wood for their files.
Laura Lagi.os
LL:Lwk
enc. 2
March 27, 1972
MF. 2 r 1972
TO: CITY COUNCIL
B he rJi'f C ^vU 1CIL
FROM: Public Works Department wy a °�'P ^ °' 6eACl1
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR PREPARATION OF LANDSCAPING PLANS
FOR SPYGLASS HILL RESERVOIR
RECOMMENDATION:
9 ace'
Adopt a resolution authorizing the Mayor and the City Clerk to execute
a professional services agreement with Lang and Wood, Landscape Architects
and Environmental Planners, to perform the landscaping design for the
subject project.
DISCUSSION:
On April 26, 1971, the Council authorized design and preparation of Plans
and Specifications for the Master Plan Water Supply Facilities required to provide
domestic water service to Harbor View Hills, Sector IV. The necessary facilities
are being constructed in three separate contracts. The contracts for the Zone IV
Transmission Main and the Big Canyon Pumping Stations are now in progress and are
scheduled for completion in mid - summer. The engineering plans and specifications for
the third contract, Spyglass Hill Reservoir, have been essentially completed by the
firm of Shuirman- Simpson, Civil Engineers.
Spyglass Hill Reservoir is proposed to be of prestressed concrete construction,
fully buried with 3 feet of earth over the top. Burial of the reservoir will ensure
compatibility with the residential neighborhood within which it is located, and enable
the site to be fully landscaped.
The proposed landscaping features include a sandy play area directly over the
reservoir, walkways, landscape planting and an irrigation system. The estimated con-
struction cost is $27,750.
A proposal has been obtained from the firm of Lang and Wood, Landscape
Architects and Environmental Planners, for design and preparation of Plans and Speci-
fications for landscaping of the reservoir site.
Compensation will be based on standard hourly rates with the maximum fee not
to exceed $3,954000.
The reservoir is to be constructed with funds advanced primarily by the the
developer, and also by the City Water Fund. All funds advanced will be reimbursed
from water connection charges deposited in the Water System Development Fund.
Sufficient funds are available in current appropriations to provide for the
professional services.
L
Jo eph T vlin
Pu lic Wok Director
,.
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March 27, 1972
TO: CITY CLERK
FROM: Public Works Department
i
SUBJECT: AGREEMENT FOR LANDSCAPE ARCHITECTURAL SERVICES 3 -�
i SPYGLASS HILL RESERVOIR SITE
Attached are three copies of the subject agreement. If the
Council authorizes execution of this agreement, the deletion
of the words "work and" on Sheet 6 should be initialed and
dated by the Mayor when he signs the agreement.
The services provided by this agreement are to be included
in Contract No. 1351, Spyglass Hill Reservoir.
If you have any questions or require additional information
please contact me. .
Willi.am B. Dye
Project Engineer
WBD /em
Att:
CITY OF NEWPORT BEACH
CALIFORNIA
DATE April 4, 1972
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. C -1437
Description of Contract SPY91Ms Hill P*ServOi' LendscaPing
Authorized by Resolution No.
Effective date of Contract
Contract with
Address
7658
City Hall
3300 W. Newport Blvd.
Area Code 714
673 -2110
adopted on March 27, 1972
March 290 1972
Lang 6 Wood Iandscape Architects and Envirmimntal Plarmrs
31547 - lst Ave.
Amount of Contract See oontmat
city ,e c ,
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- 141� 7
AGREEMENT
FOR
LANDSCAPE ARCHITECTURAL SERVICES
(Landscape development of Spyglass
Hill Reservoir site).
THIS AGREEMENT is made and entered into this ;Z %zC, day
of 1972, by and between the CITY OF NEWPORT BEACH,
a municipal corporation, hereinafter referred to as "City ", and
the Firm of Lang & Wood, Landscape Architects and Environment
Planners, hereinafter referred to as "Landscape Architect ";
RECITALS
1. City proposes to construct a buried concrete
reservoir to serve water pressure Zone IV and to utilize the
surface of the reservoir site as a park;
2. Landscape architectural services are necessary to
prepare plans and specifications for landscaping the reservoir
site;
3. Landscape Architect has submitted a proposal to
perform preliminary investigations and design, and to prepare
plans and specifications for the proposed landscaping.
THE PARTIES HERETO AGREE AS FOLLOWS:
1. GENERAL
City engages Landscape Architect to furnish the
services hereinafter specified, for the compensation herein
stipulated, and Landscape Architect agrees to perform such services
upon said terms.
2. DUTIES OF LANDSCAPE ARCHITECT
The Landscape Architect shall:
(a) Attend such conferences with the City and others
as may be requisite to an understanding of the Project;
(b) Visit the site in order to be familiar with all
-1-
governing site and construction conditions;
(c) Prepare schematic drawings and budgets with
material descriptions delineating the basic design of the Project,
especially in collaboration with the City's Consulting Engineer's
work in progress. Landscape Architect shall make revisions
therein or further schematic drawings as may reasonably be
requested by City.
(d) After written approval of preliminary drawings
by City, prepare working drawings on City's standard plan sheets,
complete specifications, proposal forms, and other documents in
such detail as may be required, on multilith masters, to obtain
competitive bidding on the work, such drawings and specifications
being an amplification of the approved preliminary drawings. All
drawings and specifications shall be in full compliance with
applicable building codes, ordinances, and other lawful regulatory
authority.
(e) In the event the City's contractor's
construction price varies more than ten per cent (10°x) from the
construction cost budget, Landscape Architect shall, at City's
request, make revisions to such drawings and specifications as may
be necessary in order to eliminate the variation. No additional
fee will be allowed for making such revisions.
In the event the City's contractor's
construction price varies ten per cent (10 %) or less from the
construction cost budget, Landscape Architect shall, at City's
request, eliminate such variation or any portion thereof; provided,
however, that Landscape Architect's services shall be considered
as additional services.
(f) Following the City's approval of the plans
and specifications and of the latest estimate of construction
cost, review all proposals, bids, alternates, or substitutions
submitted to City by the contractor and in turn submitted by City
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to Landscape Architect, followed by written recommendations
with respect to acceptance or rejection thereof.
(g) Make an initial visit to the site as soon as
construction has been authorized for the purpose of reviewing
the plans and specifications with the Contractor and City.
(h) Make periodic visits to the site to check the
progress and quality of the landscaping work and to determine in
general if the work is proceeding in accordance with the plans
and specifications as prepared by Landscape Architect. On the
basis of Landscape Architect's observations while at the site,
Landscape Architect will keep City informed of the progress of the
work, will endeavor to guard City against defects and deficiencies
in the work, and may condemn work as failing to conform to the
plans and specifications.
(i) Make two specific site visits:
(1) Operational check of the irrigation system,
and acceptance for sixty -day maintenance.
(2) Final inspection for 100% acceptance.
(j) Based on such observations and the City's
Contractor's applications for payment, Landscape Architect will
issue approvals for payment in such amounts. These approvals
will constitute a representation to City, based on such observations
and that data comprising the Application for Payment, that the
work has progressed to the point indicated.
(k) Check all shop drawings for conformance with the
design concept of the Project.
(1) Furnish all interpretations, details, or incidental
services necessary for the proper execution of the work, including
the selection of specimen plant materials (42" box and larger).
(m) Issue to the City's Contractor any change orders
which substantially alter the function, quality, appearance or cost
of the finished work. Such change orders shall have the prior
written approval of City before they become effective, and copies
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thereof shall be delivered to City at the time of issuance.
(n) With the Contractpr, prepare a set of marked
blueprints which shall show all basic changes from the original
contract requirements and the locations of irrigation lines,
valves and electrical routing. This set of marked blueprints
or a copy thereof shall be filed with the City.
(o) Engage the special services of such irrigation
and electrical consultants and soil laboratory services as may be
deemed necessary for the Project.
3. DUTIES OF CITY
following;
City agrees to provide Landscape Architect the
(a) Standard plan sheets for preparation of plans;
(b) Multilith masters for preparation of special
provisions.
(c) Copies of available preliminary plans and
details relating to reservoir site.
(d) Consultation as needed to accomplish the work.
4. COMPLETION OF SERVICES
Landscape Architect agrees to complete those
services as set forth in Paragraph 2(d) hereinabove on or before
May 10, 1972. Landscape Architect further agrees to complete the
remaining duties as required, based on the City's Contractor's
construction progress.
5. PAYMENT BY CITY
City agrees to pay Landscape Architect for all
services specified in this agreement, on the basis of the rate
schedule set forth below, but not to exceed the total sum of
Three Thousand Nine Hundred Fifty - Fourand no /100 ($3,954.00):
Principals $25.00 per hour
Staff $12.50 per hour
Assistant Staff $10.00 per hour
Clerical $ 7.50 per hour
Travel expenses in excess of
12 trips to job site: $ 0.15 per mile
The amount to be paid the Landscape Architect
shall be payable as follows:
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(a) Monthly partial payments, each payment to be
the am4pnt earned as determined the foregoing fee schedule;
said amounts shall be payable upon presentation of statements for
work performed to date; the :sum of the total monthly partial
payments shall not exceed ninety per cent (90 %) of the above
maximum fee.
(b) Balance of the total amount to be paid upon
acceptance of the construction work by the City Council, but in
no event later than twelve (12) months after signing of the plans
by the Public Works Director.
In addition, City shall reimburse Landscape
Architect for actual cost of reproduction of copies of said plans
and specifications and related documents and other related cost
authorized by Public Works Director and advanced by Landscape
Architect.
6. TERMINATION
This agreement may be terminated at any time by
City upon three (3) days' written notice to Landscape Architect.
Notice shall be deemed served upon deposit in the United States
mail, postage prepaid, addressed to Landscape Architect's business
office. In the event of termination due to the fault of Landscape
Architect, City shall be relieved of any obligation to compensate
Landscape Architect. If this agreement is terminated for any
reason other than the fault of Landscape Architect, City agrees
to compensate Landscape Architect for the actual services performed
up to the effective date of the notice of termination on the basis
of the fee schedule contained in this agreement.
7. AMENDMENT
The scope of the services to be furnished by
Landscape Architect may be changed and the maximum fee amended
upon prior written mutual consent of Landscape Architect and the
Public Works Director.
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8. ASSIGNMENT
This agreement or any portion thereof shall not be
assigned without the written consent of.City.
9. HOLD HARMLESS
Landscape Architect shall assume the defense of
and indemnify and save harmless the City, and its officers and
employees, from all claims,�`'Ioss, damage, injury and liability
directly or indirectly arising.from any errors, omissions or
negligence in Landscape Architectl:p performance of this agreement,
or from the landscaping +nofiNU1RNservices herein provided.
IN WITNESS WHEREOF, the parties hereto have executed
this agreement as of the day and year first above written.
APPROVED AS TO FORM:
City Attorney
CITY OF� OR CH
By:
Mayor
ATTEST:
City Clerk
CITY
LANG & WOOD LANDSCAPE ARCHITECTS AND
ENVIRONMENT PLANNERS y,
By: �� to 4xvww�
MM-
11 "m
3/22/72