HomeMy WebLinkAboutC-5148(B) - Reimbursable Letter of Agreement No. R-13-675-004 for Fourth of July Traffic Control Services 2013�U�����n��
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DEPARTMENT ecmFonmmy*u*wPATROL
REIMBURSABLE LETTER QFAGREEMENT
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THIS AGREEMENT, Reimbursable Services Control Log # R13-675'004
Umadoaodnntorodinto n 18th
day
�^��b Z0} ny hy and between the State uf California, u�ingby and hruoghthe Department uYCo}ifoma
TboCiuHighwayPaUn|'horeioohnro�|edCMP.and
hereinafter called
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the �yf Beach
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the Ci f Newport 8ob and CHPdo hereby agree b,the following terms and conditions:
1, When Z traffic control [lnacwh1yservices Fl vehicle inspections Fl other details for
the 4th of July Holid
are required, CHP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the
---_~~- Traffic control
2. The term cf this agreement will be 07VO4/2013 to 070512013
3. CHP Coordinator shall bo—~_ Officer lDunn . telephone number
4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP,
5. This agreement may be amended in writing by mutual consent of the Parties hereto,
8. The hours and miles indicated in this agreement are for estimate purposes only, Actual time and vehicle mileage will be
charged. This includes travel between the CHP Division or Area office and the service location. -
7. The rates indicated in this agreement are for estimate purposes only. Any Increases in overhead, mileage, damaged
uniforms, privately-owned safety equipment, salaries and benefits are governed by collective bargaining agreement and/
nr statute. |n the event nfa rate increase, the Ci of Newport Beach agrees tu pay the
Increased rates.
8. In consideration for the above services and upon receipt of an itemized Invoice,
the City [ Newport Beach agrees k> reimburse CMP for the actual costs incurred ot the time
services are provided. Rates charged tn -the City i.Ne Beach shall /nno event exceed -
the actual costs to the CHP to perform the requested services. The following cost information is for estimate purposes
Sergeant:
W -hrs.
@
$ 8930
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140 hrs.
@
$
Vehicle mileage:
mi|as
@
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Motorcycle mileage:
550 miles
@
$ _1,33
Other expenses:
TOTAL ESTIMATED COSTS (Estimate exceeding $50,0N shall b* forwarded ooe
CHP 78, Contract Request, to Business Services Section, Contract8ervices Unit):
3. Payment/Deposit/Purchase Order shall be required before services can be performed.
o. Amount n{ Deposit collected:
b. CheckNumber/Pmrchase Order Number:
o. Cash Receipt Number;
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$ 73L50
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10. the City of Newport Beach agrees that additional charges, which are directly related to the
services provided, may be assessed for CHP supplies, additional equipment utilized, damage to uniforms, or property
repaired or replaced at CRP's expense.
11. If the CHP uniformed employee has reported to the assigned location and has worked less than four (4) hours,
the City of Newport Beach agrees to pay every assigned uniform employee a minimum of
four (4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended
shift.
12. _ the City of Newport Beach _ will not be charged for cancellations made more than 24 hours
prior to the scheduled assignment.
13. the City of Newport Beach agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum
of four (4) hours overtime will be charged for each assigned uniformed employee.
14. the City of Newport Beach agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the CHP employee is notified of such cancellation,
the City of Newport Beach will only be charged a short notice cancellation fee of $50.00 per
assigned CHP uniformed employee.
15. All cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or
Area office.
16. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation.
17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf
or on behalf of the Department, informal squad fund or other local funds.
18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or
ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
STATE OF CALIFORNIA
REQUESTOR'S NAME
Department of California Highway Patrol
�,S05/03/2013
Commander Signature Date
SignalbrAj Date
E.J. BARKLEY
Kiff
Printed Name
_David
Printed Name
Commander
City Nfanager
Title
Title
100 Civic Center Drive
_675
Location Code
Address
For use by City/County Clerk
Approved as to form by Date
Newport Beach CA 92660
City State Zip Code
(949) 644-3000
Telephone Number
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This agreement under $50,000 is exempt from Department of General Services'apin a c dgncd'with the State Administrative Manual.
CHP 465 (Rev. 9-08) ON 071 (Back) Destroy Previous Editions W65_90B.pdr
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 3
By:
Aa C. Harp lrr
City Attorney
ATTEST:
Date:
By:
Leilani I. brown
City Clerk