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HomeMy WebLinkAboutC-5526 - On-Call PSA for Geotechnical, Grading and Drainage, WQMP & SWPPP Review ServicesAMENDMENT NO. ONE TO ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH BAGAHI ENGINEERING, INC. FOR GEOTECHNICAL, GRADING AND DRAINAGE, WQMP & SWPPP REVIEW SERVICES THIS AMENDMENT NO. ONE TO ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 15th day of January, 2014 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and BAGAHI ENGINEERING, INC., a California corporation ("Consultant"), whose address is 21 Chicory Way, Irvine, CA 92612, and is made with reference to the following: RECITALS A. On July 2, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") for Geotechnical, grading and drainage, WQMP and SWPPP review services ("Project"). B. City desires to enter into this Amendment No. One to increase the total compensation. C. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Seven Hundred Twenty Thousand Dollars and 00/100 ($720,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Six Hundred Thousand Dollars and 00/100 ($600,000.00). 2. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. BAGAHI ENGINEERING, INC. Page 1 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: I_ - By: " l �A 0 — P'r\ Aaron C. arp City Attorney 0 Y��� j3 ATTEST: ', a I 1, / Date: `�' By: a k ;' PAP�� Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: (. [e2, 1�( By: Rush .Hill, 11 _ Mayor CONSULTANT: BAGAHI ENGINEERING, INC., a California corporation Date: / _ 2 3 --/gG By: ' ti l / ' Ken H. Bagahi, Ph.D., G. , P.E. President / Treasurer i [END OF SIGNATURES] BAGAHI ENGINEERING, INC. Page 2 �EWPoRr CITY OF °� @z NEWPORT BEACH oaH'P City Council Staff Report Agenda Item No. 10 January 14, 2014 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Community Development Department Kimberly Brandt, AICP, Director 949-644-3226, kbrandt(a)newportbeachca.00v PREPARED BY: Seimone Jurjis PE, CBO, Chief Building Official APPROVED: �, A iM TITLE: Geotechnical and Water Quality Plan Review — Approval of Amendment No. 1 of the Professional Services Agreement with Bagahi Engineering ABSTRACT: The Community Development Department currently uses the services of an outside consultant, Bagahi Engineering (BE), to provide geotechnical and water quality plan review services. The term of the Professional Services Agreement (PSA) expires on June 30, 2016; however, during its term an amendment is required to increase the contract amount so that services may continue. RECOMMENDATION: Approve Amendment No. 1 (Attachment CC 1) of the Professional Services Agreement (Attachment CC 2) with Bagahi Engineering for contract professional services for an amount not to exceed $720,000. FUNDING REQUIREMENTS: The funding of this agreement is done through a deposit account paid by applicants at the time of submittal of development plans and accompanying geotechnical reports for plan review prior to building permit issuance. No funds from the general fund are used for this PSA. The City acts as a pass-through between the consultant and the applicant. In the future, if the rate of development decreases, the amount of services provided by the consultant will also decrease. 1 Professional Services — Approval of Amendment No. 1 with Bagahi Engineering January 14, 2014 Page 2 DISCUSSION: Due to the variable soil conditions throughout the City, the City contracts with a geotechnical consultant to review geotechnical reports when they are submitted for plan review prior to building permit issuance. In addition, review of the Water Quality Management Plan, as it relates to private property development, requires a special expertise that the department utilizes through the same consultant for their knowledge of soil infiltration, permeability, and foundation design as it is all interrelated. On July 2, 2013, after a thorough Request for Qualification process, the City entered into a three-year agreement with Bagahi Engineering to provide geotechnical and water quality plan review services. The initial agreement amount was for $120,000 for the entire 13/14 fiscal year. In the past, this amount would have been sufficient to provide the needed level of service to keep up with development activity. With the increase in development activity occurring, the annual contract amount will need to double from $120,000 annually to $240,000 to keep up with demand for services. On December 10, 2013, City Council expressed concern regarding the annual increase in rates for Years 2 and 3 that were included in the original agreement. In view of that concern, Council directed staff to work with the consultant to modify the rate increases. Staff has done so, and the consultant has agreed to maintain the current Year 1 Fee Schedule for the agreement's entire term. Therefore, staff is requesting that the contract amount be increased to $720,000 for the entire life of the contract which will end on June 30, 2016. This increase in contract amount is equivalent to an annual contract of $240,000 for each of the three years. As discussed on the previous page, no funds are used from the general fund. All services are paid for by the applicant through the permitting and plan review process. The City acts as a pass-through between the consultant and the applicant. This process is very similar to the one established with the City's use of consultants when developing Environmental Impact Reports. ENVIRONMENTAL REVIEW: The recommended action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 2 Professional Services — Approval of Amendment No. 1 with Bagahi Engineering January 14, 2014 Page 3 The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Kimberly Brand, AICP Director Attachments: CC 1 Amendment No. 1 CC 2 Professional Services Agreement 3 4 City Council Attachment 1 r_�rIra,.rem 1 5 0 AMENDMENT NO. ONE TO ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH BAGAHI ENGINEERING, INC. FOR GEOTECHNICAL, GRADING AND DRAINAGE, WQMP & SWPPP REVIEW SERVICES THIS AMENDMENT NO. ONE TO ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 15th day of January, 2014 ("Effective Date'), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and BAGAHI ENGINEERING, INC., a California corporation ("Consultant"), whose address is 21 Chicory Way, Irvine, CA 92612, and is made with reference to the following: RECITALS A. On July 2, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") for Geotechnical, grading and drainage, WQMP and SWPPP review services ("Project"). B. City desires to enter into this Amendment No. One to increase the total compensation. C. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Seven Hundred Twenty Thousand Dollars and 00/100 ($720,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Six Hundred Thousand Dollars and 00/100 ($600,000.00). 2. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. BAGAHI ENGINEERING, INC. Page IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY OF NEWPORT BEACH, CITY ATTORNEY'S OFFICE a California municipal corporation Date: I a -I 1- 13 Date: By: u i By: Aaron C. rp ( Keith D. Curry City Attorney`�," Mayor ATTEST: CONSULTANT: BAGAHI ENGINEERING, Date: INC., a California corporation Date: By: By: Leilani I. Brown Ken H. Bagahi, Ph.D., G.E., P.E. City Clerk President / Treasurer [END OF SIGNATURES] BAGAHI ENGINEERING, INC. Page EXHIBIT B Schedule of Billing Rates 2013-2015 Plan check, first check* Recheck, subsequent checks Hourly rates for minor revisions WQMP - First check WQMP - Subsequent Checks Revisions/addendum to reports, etc. Hourly fee and min rate per review Consulting services (On-call) hourly Priority and Non -Priority Planning Projects - First Check Priority and Non -Priority Planning Projects - Subsequent Checks $780.00 to $1,250.00 per check $400.00 per check $199.00 per hour $780.00 to 1,250.00 per first review $400 per review $199.00 hourly/min review fee $199.00 $199.00 per hour $199.00 per hour $1,250.00 per check $400.00 per check * Plan check services includes review of the Geotechnical Report Schedule of Plan Check Fees 2013-2015 9 10 City Council Attachment 2 Professional Services Agreement 21 12 C-5526 ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH BAGAHI ENGINEERING, INC. FOR GEOTECHNICAL, GRADING AND DRAINAGE, WQMP & SWPPP REVIEW SERVICES THIS ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement') is made and entered into as of this 2nd day of July, 2013 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and BAGAHI ENGINEERING, INC., a California corporation ("Consultant'), whose address is 21 Chicory Way, Irvine, CA 92612, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide on-call geotechnical, grading and drainage, WQMP & SWPPP review services ('Project'). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Consultant shall perform the on-call services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Upon written request from the Project Administrator as defined herein, Consultant shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal'). The Letter Proposal shall include the following: 2.1.1 A detailed description of the Services to be provided; d 2.1.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; and 2.1.3 The estimated number of hours and cost to complete the Services; 2.1.4 The time needed to finish the specific project. 2.2 No Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Twenty Thousand Dollars ($120,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. Bagahi Engineering, Inc. Page 2 14 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Ken Bagahi to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Community Development Department. City's Principal Plan Check Engineer or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. Bagahi Engineering, Inc. Page 3 15 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one (1) or more first- class firms performing similar work under similar circumstances. 8.2 All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and the highest professional standard. 8.3 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise under this Agreement or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. Bagahi Engineering, Inc. Page 4 10 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the Bagahi Engineering, Inc. Page 5 17 term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's Bagahi Engineering, Inc. Page 6 12 deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. Bagahi Engineering, Inc. Page 7 19 In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Samir Ghosn, Principal Plan Check Engineer Community Development Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands; requests or approvals from City to Consultant shall be addressed to Consultant at: Bagahi Engineering, Inc. Page 8 20 Attn: Ken H. Bagahi Bagahi Engineering, Inc. 21 Chicory Way Irvine, CA 92612 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. STANDARD PROVISIONS 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter Bagahi Engineering, Inc. Page 9 21 enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. Bagahi Engineering, Inc. Page 10 22 [SIGNATURES ON NEXT PAGE] Bagahi Engineering, Inc. Page 11 23 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTO�2N�i�S OFFICE Date: II l /1, By: 141II,qIV Aaron C. Harp City Attorney / ► ATTEST: Date: - N 1 By: ' Leilani I. Brown Citv Clerksmmmra, L'CIFoa'� CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Dave i City Manager CONSULTANT: Bagahi Engineering, Inc., a California corporation Date: 7 e B /'-' /—�' t Ken H. Bagahi President / Treasu [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Bagahi Engineering, Inc. Page 12 EXHIBIT A SCOPE OF SERVICES Bagahi Engineering, Inc. Page A-1 CITY OF NEWPORT BEACH REQUEST FOR QUALIFICATIONS NO. 13-44 GEOTECHNICAL, GRADING and DRAINAGE, WQMP & SWPPP REVIEW SERVICES PART 2: SCOPE OF SERVICES City of Newport Beach RFQ No. 13-44 Page 8 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services 20 SCOPE OF SERVICES & PROPOSAL REQUIREMENTS Consultant shall provide the following services pursuant to the attached agreement: GEOTECHNICAL 1. Provide review of geotechnical reports and grading plans for commercial and residential projects including shoring, slope stability, slope repair, seismic hazards, liquefaction potential cut and fill quantities, grading sections, lab reports, soil classifications, drainage devices and infiltration control systems. 2. Provide correction list in a manner to identify and direct the applicant to correct and comply with the code provisions and City polices. 3. Review of corrected plans and review of geotechnical report addendums or response(s) and issuing approval status when compliance with the Building Code and Newport Beach Municipal Code are achieved; 4. Be available to meet with customers and City staff when required by City staff or when requested by the applicant to discuss comments and provide clarification. All meetings will be held at the City of Newport Beach Community Development Department; 5. Be available to communicate with City staff on issues related to the plan check review comments; 6. Be responsive to sensitive/special projects when requested by the City. City of Newport Beach RFQ No. 13-44 Page 9 Geotechnical, Grading and Drainage, W QMP & SW PPP Review Services 27 WATER QUALITY REVIEW 1. Review the following documents to ensure compliance with City codes, standards and ordinances: WQMP reports, grading plans, geotechnical reports, percolation data, filtration systems, SWPPP for projects during construction; 2. Review Water Quality Management Plans (WQMP) for compliance with the County's Model WQMP and Technical Guidance Document; 3. Review Stormwater Pollution Prevention Plans (SWPPP), grading plans, and Erosion/Sediment Control Plans; 4. Review preliminary WQMP for Priority and Non -Priority Planning Projects as directed by city staff. 5. Provide community outreach with material provided by the County or in- house as needed; 6. Provide public education seminars to designers, architects, and engineers twice a year at City Hall; 7. Provide education seminars to City staff twice a year; 8. Provide correction list in a manner to identify and direct the applicant to correct and comply with the code provisions and City polices; 9. Review of corrected plans and review report addendums or response(s) and issuing approval status when compliance with the Building Code and Newport Beach Municipal Code are achieved; 10. Be available to meet with applicants and City staff when required by City staff or when requested by the applicant to discuss comments and provide clarification. All meetings will be held at the City of Newport Beach, Community Development Department; 11. Be available to communicate with staff on issues related to the plan check review comments; and, 12. Be responsive to sensitive/special projects when requested by the City. City of Newport Beach RFQ No. 13-44 Page 30 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services Plan check time Table Initial Plan check and recheck reviews shall be completed and returned to the City during a period not to exceed the number of business days listed below, from the date plans, reports and drawings are picked up by the consultant from the City. Consultant shall make all necessary arrangements to pick and deliver plans and documents. A) First plan check Residential 5 days Commercial 10 days B) Second Check Residential 3 days Commercial 5 days Proposal cost Data summary Plan check, first check $ per check Recheck, subsequent checks $ percheck Hourly rates for minor revisions $ per hour WQMP -First Check $ per first review WQMP Subsequent Checks $ per review Revisions/addendum to reports etc. Hourly fee and min rate per review $ Hourly/ min review fee Consulting services (On -Call) hourly $ per hour Priority and Non -Priority Planning Projects — First Check $ per check Priority and Non -Priority Planning Projects — Subsequent Checks $ per check Please indicate basis of fee rate increase index for multiyear contract agreement. City of Newport Beach RFQ No. 13-44 Page 11 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services �9 PROPOSAL REQUIREMENTS All proposals shall be organized in the following manner: 1. Name, address and telephone number of the individual or firm. If a firm, the name and title of the individual authorized to negotiate contract terms and make binding commitments shall be included; 2. Professional qualifications (copies of licenses and certificates); 3. Narrative description of experience with public agencies, if any; 4. Description of the firm or individual's resources to deliver services in a timely manner. If a firm, please provide the names of all personnel who will be assigned to work with the City, including education and previous experience. S. Narrative description of the proposed services; 6. Fee schedule for the proposed services on a separate page; 7. A minimum of three (3) relevant samples (with confidential information redacted) of such services to be reviewed for form, clarity and thoroughness; City of Newport Beach RFQ No. 13-44 Page 12 Geotechnical, Grading and. Drainage, WQMP & SWPPPReview Services so EXHIBIT B SCHEDULE OF BILLING RATES Bagahi Engineering, Inc. Pag 3B--1 SCHEDULE OF PLAN CHECK FEES 2013 Plan check, first check * Recheck, subsequent checks Hourly rates for minor revisions WQNV -First Check WQMP Subsequent Checks Revisions/addendum to reports etc. Hourly fee and min rate per review Consulting services (On -Call) hourly Priority and Non -Priority Planning Projects— First Check Priority and Non -Priority Planning Projects — Subsequent Checks $ 780.00 to 1250.00 per check $ 400.00 per check $ 199.00 per hour $ 780.00 to 1250.00 per first review $ 400.00 per review $ 199.00Hourly/ min review fee $199.00 $ 199.00 per hour $ 199.00 per hour $ 1250.00 per check $ 400.00 per check * Plan check services includes review of the Geotechnical Report 0 Labef Strike Out Approved - Seimone Jurjis June 12, 2013 CITY OF NEWPORT BEACH SCHEDULE OF PLAN CHECK FEES 2014 ITEM FEES First Plan Check $819.00 to $1312.00 Subsequent Checks $420.00/Check Hourly Rate for Minor Revisions $210.00 WQMP-First Check $819.00 to $1312.00 WQMP- Subsequent Checks $420.00/Check Revisions/ Addendum to Reports, etc. $210.00/Hour Hourly Fee and Minimum Rate per Review $210.00 Hourly Consulting Services (On -Call) $210.00/Hour Planning Projects, Priority & Non -Priority, First Check $ 1312/Check Planning Projects, Priority & Non -Priority, Subsequent Checks $420.00/Check 33 CITY OF NEWPORT BEACH SCHEDULE OF PLAN CHECK FEES 3�EIEy ITEM FEES First Plan Check $868.00 to $1390.00 Subsequent Checks $445.00/Check Hourly Rate for Minor Revisions $222.00 WQMP- First Check $868.00 to $1390.00 WQMP- Subsequent Checks $445.00/Check Revisions/ Addendum to Reports, etc. $222.00/Hour Hourly Fee and Minimum Rate per Review $222.00 Hourly Consulting Services (On -Call) $222.00/Hour Planning Projects, Priority & Non -Priority, First Check $ 1390/Check Planning Projects, Priority & Non -Priority, Subsequent Checks $445.00/Check EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, one million dollars ($1,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented Bagahi Engineering, Inc. Page CC ---1 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Bagahi Engineering, Inc. Page C-2 Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. G. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Bagahi Engineering, Inc. Page -2 �EWPoR> = CITY OF NEWPORT BEACH CqC/F00." City Council Staff Report Agenda Item No. 8 December 10, 2013 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Community Development Department Kimberly Brandt, AICP, Director 949-644-3226, kbrandtC@newportbeachca.gov PREPARED BY: Seimone Jurjis PE, CBO, Chief Building Official APPROVED: r V� TITLE: Geotechnical and Water Quality Management Plan Review — Approval of Amendment No. 1 of the Professional Services Agreement with Bagahi Engineering ABSTRACT: The Community Development Department currently uses the services of an outside consultant, Bagahi Engineering (BE), to provide geotechnical and water quality management plan review services. The term of the Professional Services Agreement expires on June 30, 2016, however, during its term an amendment is required to increase the contract dollar amount so that services may continue. RECOMMENDATION: Approve Amendment No. 1 of the Professional Services Agreement with Bagahi Engineering for contract professional services to increase the total contract amount to a maximum of $733,700 over the three-year term of the agreement. FUNDING REQUIREMENTS: The specialized plan review services of geotechnical reports and water quality management plans are paid for by applicants. No funds from the City's General Fund are used for this professional services agreement. Through a deposit account, the City passes through the necessary funds between the consultant and the applicant. The amount of money the consultant receives is directly related to the number of geotechnical reports and water quality management plans that are submitted to the City for review and approval. The deposit account process is similar to the one the City uses for the retention of consultants to prepare environmental documents. Professional Services — Approval of Amendment No. 1 with Bagahi Engineering December 10, 2013 Page 2 DISCUSSION: Due to the variable soil conditions throughout the community, the City contracts with a geotechnical consultant to review geotechnical reports that are submitted for plan review. In addition, the consultant reviews water quality management plans for development projects which requires a special expertise and knowledge of soil infiltration, permeability, and foundation design. On July 2, 2013, after a thorough Request for Qualification process, the City entered into a three-year agreement with BA to provide geotechnical and water quality plan review services (Attachment CC 2). Although this contract is funded by applicants, the agreement includes a dollar limit of $120,000, which was intended to be sufficient for Fiscal Year 2013/14. However, with the current level of development activity, the $120,000 contract limit will be met within six months; therefore, staff is requesting an increase in the contract limit to $240,000 to meet the demand through June 30, 2014, and an additional $240,000 for each of the two remaining years of the agreement. The proposed amendment to the agreement includes a total amount for the three-year term of $733,700 which reflects an annual contract of $240,000 over three years with two Consumer Price Index adjustments (Attachment CC 1). As discussed in the previous section, no funds are used from the City's General Fund. All services are paid for by applicants through the permitting and plan review process. ENVIRONMENTAL REVIEW: The recommended action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 2 Professional Services — Approval of Amendment No. 1 with Bagahi Engineering December 10, 2013 Page 3 The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Kimberly Brand, AICP Director Attachments: CC 1 Amendment No. 1 to the Professional Services Agreement CC 2 Professional Services Agreement 3 4 City Council Attachment 1 Amendment No. 1 to the Professional Services Agreement 0 AMENDMENT NO. ONE TO ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH BAGAHI ENGINEERING, INC. FOR GEOTECHNICAL, GRADING AND DRAINAGE, WQMP & SWPPP REVIEW SERVICES THIS AMENDMENT NO, ONE TO ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 11th day of December, 2013 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City'), and BAGAHI ENGINEERING, INC., a California corporation ("Consultant"), whose address is 21 Chicory Way, Irvine, CA 92612, and is made with reference to the following: RECITALS A. On July 2, 2013, City and Consultant entered into a Professional Services Agreement ("Agreement") for Geotechnical, grading and drainage, WQMP and SWPPP review services ("Project"). B. City desires to enter into this Amendment No. One to increase the total compensation. C. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services dated November 26, 2013, attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Exhibit A of the Agreement and Exhibit A of Amendment No. One shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Seven Hundred Thirty Three Thousand Seven Hundred Dollars and 001100 ($733,700.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." 7 The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Six Hundred Thirteen Thousand Seven Hundred Dollars and 00/100 ($613,700.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: I 1-21-13 By: -U . Aaron CJ,Harp City Attorney ATTEST: Date: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: BV: Keith D. Curry Mayor CONSULTANT: BAGAHI ENGINEERING, INC., a California corporation Date: By: Ken H. Bagahi, Ph.D., G.E., P.E. President / Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services BAGAHI ENGINEERING, INC. Page 2 2 EXHIBIT A SCOPE OF SERVICES BAGAHI ENGINEERING, INC. Page Aj November 26, 2013 CITY OF NEWPORT BEACH Conummity Development Department Building. Division 100 Civic Center Drive Newport Beach, CA 92660 Attention: Mr. Seimone Jurjis, Building Manager/ Chief Building Official Subject: Contract Amendment On -Call Professional Service Agreement Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services Dear NIr. Jurjis: We agree to a contract amendment to the subject contract for professional services for a not to exceed amount of $733,700.00 over the life of the contract which expires on June 30, 2016. The opportunity to be of service is appreciated. If you have any questions, please do not hesitate to contact me. Very truly yours, BAGAHI ENGINEERI G INC. i' Ken H. Bagahi, Ph. :E, ZEC., G.E. Principal KHBhna Let- cab.doc 10 City Council Attachment 2 Professional Services Agreement 21 12 C-5526 ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH BAGAHI ENGINEERING, INC. FOR GEOTECHNICAL, GRADING AND DRAINAGE, WQMP & SWPPP REVIEW SERVICES THIS ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement') is made and entered into as of this 2nd day of July, 2013 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and BAGAHI ENGINEERING, INC., a California corporation ("Consultant'), whose address is 21 Chicory Way, Irvine, CA 92612, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide on-call geotechnical, grading and drainage, WQMP & SWPPP review services ('Project'). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Consultant shall perform the on-call services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Upon written request from the Project Administrator as defined herein, Consultant shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal'). The Letter Proposal shall include the following: 2.1.1 A detailed description of the Services to be provided; d 2.1.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; and 2.1.3 The estimated number of hours and cost to complete the Services; 2.1.4 The time needed to finish the specific project. 2.2 No Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Twenty Thousand Dollars ($120,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. Bagahi Engineering, Inc. Page 2 14 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Ken Bagahi to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Community Development Department. City's Principal Plan Check Engineer or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. Bagahi Engineering, Inc. Page 3 15 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one (1) or more first- class firms performing similar work under similar circumstances. 8.2 All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and the highest professional standard. 8.3 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise under this Agreement or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. Bagahi Engineering, Inc. Page 4 10 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the Bagahi Engineering, Inc. Page 5 17 term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's Bagahi Engineering, Inc. Page 6 12 deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. Bagahi Engineering, Inc. Page 7 19 In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Samir Ghosn, Principal Plan Check Engineer Community Development Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands; requests or approvals from City to Consultant shall be addressed to Consultant at: Bagahi Engineering, Inc. Page 8 20 Attn: Ken H. Bagahi Bagahi Engineering, Inc. 21 Chicory Way Irvine, CA 92612 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. STANDARD PROVISIONS 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter Bagahi Engineering, Inc. Page 9 21 enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. Bagahi Engineering, Inc. Page 10 22 [SIGNATURES ON NEXT PAGE] Bagahi Engineering, Inc. Page 11 23 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNFAY'&OFFICE By: (�2 V Imo,l/ Aaron C. Harp City Attorney ATTEST: Date: (i By: 9w- I Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: "1 By: Dave Riff City Manager CONSULTANT: Bagahi Engineering, Inc., a California corporation Date: 7— t5 — /.1 en H. Bagahi President / Tre [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Bagahi Engineering, Inc. Page 12 24 EXHIBIT A SCOPE OF SERVICES Bagahi Engineering, Inc. Page A-1 CITY OF NEWPORT BEACH REQUEST FOR QUALIFICATIONS NO. 13-44 GEOTECHNICAL, GRADING and DRAINAGE, WQMP & SWPPP REVIEW SERVICES PART 2: SCOPE OF SERVICES City of Newport Beach RFQ No. 13-44 Page 8 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services 20 SCOPE OF SERVICES & PROPOSAL REQUIREMENTS Consultant shall provide the following services pursuant to the attached agreement: GEOTECHNICAL 1. Provide review of geotechnical reports and grading plans for commercial and residential projects including shoring, slope stability, slope repair, seismic hazards, liquefaction potential cut and fill quantities, grading sections, lab reports, soil classifications, drainage devices and infiltration control systems. 2. Provide correction list in a manner to identify and direct the applicant to correct and comply with the code provisions and City polices. 3. Review of corrected plans and review of geotechnical report addendums or response(s) and issuing approval status when compliance with the Building Code and Newport Beach Municipal Code are achieved; 4. Be available to meet with customers and City staff when required by City staff or when requested by the applicant to discuss comments and provide clarification. All meetings will be held at the City of Newport Beach Community Development Department; 5. Be available to communicate with City staff on issues related to the plan check review comments; 6. Be responsive to sensitive/special projects when requested by the City. City of Newport Beach RFQ No. 13-44 Page 9 Geotechnical, Grading and Drainage, W QMP & SW PPP Review Services 27 WATER QUALITY REVIEW 1. Review the following documents to ensure compliance with City codes, standards and ordinances: WQMP reports, grading plans, geotechnical reports, percolation data, filtration systems, SWPPP for projects during construction; 2. Review Water Quality Management Plans (WQMP) for compliance with the County's Model WQMP and Technical Guidance Document; 3. Review Stormwater Pollution Prevention Plans (SWPPP), grading plans, and Erosion/Sediment Control Plans; 4. Review preliminary WQMP for Priority and Non -Priority Planning Projects as directed by city staff. 5. Provide community outreach with material provided by the County or in- house as needed; 6. Provide public education seminars to designers, architects, and engineers twice a year at City Hall; 7. Provide education seminars to City staff twice a year; 8. Provide correction list in a manner to identify and direct the applicant to correct and comply with the code provisions and City polices; 9. Review of corrected plans and review report addendums or response(s) and issuing approval status when compliance with the Building Code and Newport Beach Municipal Code are achieved; 10. Be available to meet with applicants and City staff when required by City staff or when requested by the applicant to discuss comments and provide clarification. All meetings will be held at the City of Newport Beach, Community Development Department; 11. Be available to communicate with staff on issues related to the plan check review comments; and, 12. Be responsive to sensitive/special projects when requested by the City. City of Newport Beach RFQ No. 13-44 Page 30 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services Plan check time Table Initial Plan check and recheck reviews shall be completed and returned to the City during a period not to exceed the number of business days listed below, from the date plans, reports and drawings are picked up by the consultant from the City. Consultant shall make all necessary arrangements to pick and deliver plans and documents. A) First plan check Residential 5 days Commercial 10 days B) Second Check Residential 3 days Commercial 5 days Proposal cost Data summary Plan check, first check $ per check Recheck, subsequent checks $ percheck Hourly rates for minor revisions $ per hour WQMP -First Check $ per first review WQMP Subsequent Checks $ per review Revisions/addendum to reports etc. Hourly fee and min rate per review $ Hourly/ min review fee Consulting services (On -Call) hourly $ per hour Priority and Non -Priority Planning Projects — First Check $ per check Priority and Non -Priority Planning Projects — Subsequent Checks $ per check Please indicate basis of fee rate increase index for multiyear contract agreement. City of Newport Beach RFQ No. 13-44 Page 11 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services �9 PROPOSAL REQUIREMENTS All proposals shall be organized in the following manner: 1. Name, address and telephone number of the individual or firm. If a firm, the name and title of the individual authorized to negotiate contract terms and make binding commitments shall be included; 2. Professional qualifications (copies of licenses and certificates); 3. Narrative description of experience with public agencies, if any; 4. Description of the firm or individual's resources to deliver services in a timely manner. If a firm, please provide the names of all personnel who will be assigned to work with the City, including education and previous experience. S. Narrative description of the proposed services; 6. Fee schedule for the proposed services on a separate page; 7. A minimum of three (3) relevant samples (with confidential information redacted) of such services to be reviewed for form, clarity and thoroughness; City of Newport Beach RFQ No. 13-44 Page 12 Geotechnical, Grading and. Drainage, WQMP & SWPPPReview Services so EXHIBIT B SCHEDULE OF BILLING RATES Bagahi Engineering, Inc. Pag 3B--1 SCHEDULE OF PLAN CHECK FEES 2013 Plan check, first check * Recheck, subsequent checks Hourly rates for minor revisions WQNV -First Check WQMP Subsequent Checks Revisions/addendum to reports etc. Hourly fee and min rate per review Consulting services (On -Call) hourly Priority and Non -Priority Planning Projects— First Check Priority and Non -Priority Planning Projects — Subsequent Checks $ 780.00 to 1250.00 per check $ 400.00 per check $ 199.00 per hour $ 780.00 to 1250.00 per first review $ 400.00 per review $ 199.00Hourly/ min review fee $199.00 $ 199.00 per hour $ 199.00 per hour $ 1250.00 per check $ 400.00 per check * Plan check services includes review of the Geotechnical Report 0 Labef Strike Out Approved - Seimone Jurjis June 12, 2013 CITY OF NEWPORT BEACH SCHEDULE OF PLAN CHECK FEES 2014 ITEM FEES First Plan Check $819.00 to $1312.00 Subsequent Checks $420.00/Check Hourly Rate for Minor Revisions $210.00 WQMP-First Check $819.00 to $1312.00 WQMP- Subsequent Checks $420.00/Check Revisions/ Addendum to Reports, etc. $210.00/Hour Hourly Fee and Minimum Rate per Review $210.00 Hourly Consulting Services (On -Call) $210.00/Hour Planning Projects, Priority & Non -Priority, First Check $ 1312/Check Planning Projects, Priority & Non -Priority, Subsequent Checks $420.00/Check 33 CITY OF NEWPORT BEACH SCHEDULE OF PLAN CHECK FEES 3�EIEy ITEM FEES First Plan Check $868.00 to $1390.00 Subsequent Checks $445.00/Check Hourly Rate for Minor Revisions $222.00 WQMP- First Check $868.00 to $1390.00 WQMP- Subsequent Checks $445.00/Check Revisions/ Addendum to Reports, etc. $222.00/Hour Hourly Fee and Minimum Rate per Review $222.00 Hourly Consulting Services (On -Call) $222.00/Hour Planning Projects, Priority & Non -Priority, First Check $ 1390/Check Planning Projects, Priority & Non -Priority, Subsequent Checks $445.00/Check EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, one million dollars ($1,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented Bagahi Engineering, Inc. Page CC ---1 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Bagahi Engineering, Inc. Page C-2 Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. G. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Bagahi Engineering, Inc. Page -2 ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH BAGAHI ENGINEERING, INC, FOR GEOTECHNICAL, GRADING AND DRAINAGE, WQMP & SWPPP REVIEW f SERVICES THIS ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 2nd day of July, 2013 ("Effective Date'), by and \ between the CITY OF NEWPORT BEACH, a California municipal corporation and s charter city ("City"), and BAGAHI ENGINEERING, INC., a California corporation ("Consultant'), whose address is 21 Chicory Way, Irvine, CA 92612, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it its now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide on-call geotechnical, grading and drainage, WQMP & SWPPP review services ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: lam` The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Consultant shall perform the on-call services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Upon written request from the Project Administrator as defined herein, Consultant shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal"). The Letter Proposal shall include the following: 2.1.1 A detailed description of the Services to be provided; 2.1.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; me 2.1.3 The estimated number of hours and cost to complete the Services; 2.1 .4 The time needed to finish the specific project. 2.2 No Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsuitant fees, shall not exceed One Hundred Twenty Thousand Dollars ($120,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. Bagahi Engineering, Inc. Page 2 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 43 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit 6 and the Letter Proposal. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term, Consultant has designated Ken Bagahi to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5,2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Community Development Department. City's Principal Plan Check Engineer or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. Bagahi Engineering, Inc. Page 3 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one (1) or more first- class firms performing similar work under similar circumstances. 8,2 All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and the highest professional standard. 83 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise under this Agreement or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. Bagahi Engineering, Inc. Page 4 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. ilkT 410101;1:1 MA 11M Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the Bagahi Engineering, Inc. Page 5 term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership orjoint-venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's Bagahi Engineering, Inc. Page 6 deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. ► la i 11:1,kNk i l_14110 All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. Bagahi Engineering, Inc. Page 7 In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be bome by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Samir Ghosn, Principal Plan Check Engineer Community Development Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Bagahi Engineering, Inc. Page 8 Attn: Ken H. Bagahi Bagahi Engineering, Inc. 21 Chicory Way Irvine, CA 92612 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement, Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. STANDARD PROVISIONS 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter Bagahi Engineering, Inc. Page 9 enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28,8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controllinq Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts, This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. Bagahi Engineering, Inc. Page 10 [SIGNATURES ON NEXT PAGE] IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTQRN_EY'S OFFICE O V Aaron C. Harp mb City Attorney ATTEST: ZZ +3 Date: !� C *1 i 4. hw- Leilani City CITY OF NEWPORT BEACH, a California municipal corporation Date: '111111 By: �" Dave Kiff City Manager CONSULTANT: Bagahi Engineering, Inc., a California corporation Date: 7— / Jr, _ 4? Ken H. Bagahi President / Tre [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Bagahi Engineering, Inc. Page 12 EXHIBIT A SCOPE OF SERVICES Bagahi Engineering, Inc. Page A-1 CITY OF NEWPORT BEACH REQUEST FOR QUALIFICATIONS NO. 13-44 GEOTECHNICAL, GRADING and DRAINAGE, WQMP & SWPPP REVIEW SERVICES PART 2: SCOPE OF SERVICES City of Newport Beach RFQ No. 13-44 Page & Geotechnical, Grading and Drainage, W Q\8P & SW PPP Review Services SCOPE OF SERVICES & PROPOSAL REQUIREMENTS Consultant shall provide the following services pursuant to the attached agreement: GEOTECHNICAL 1. Provide review of geotechnical reports and grading plans for commercial and residential projects including shoring, slope stability, slope repair, seismic hazards, liquefaction potential cut and fill quantities, grading sections, lab reports, soil classifications, drainage devices and infiltration control systems. 2. Provide correction list in a manner to identify and direct the applicant to correct and comply with the code provisions and City polices. 3. Review of corrected plans and review of geotechnical report addendums or response(s) and issuing approval status when compliance with the Building Code and Newport Beach Municipal Code are achieved; 4. Be available to meet with customers and City staff when required by City staff or when requested by the applicant to discuss comments and provide clarification. All meetings will be held at the City of Newport Beach Community Development Department; 5. Be available to communicate with City staff on issues related to the plan check review comments; 6. Be responsive to sensitive/special projects when requested by the City. City of Newport Beach RFQ No, 13-44 Page 8 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services WATER QUALITY REVIEW 1. Review the following documents to ensure compliance with City codes, standards and ordinances: WQMP reports, grading plans, geotechnical reports, percolation data, filtration systems, SWPPP for projects during construction; 2. Review Water Quality Management Plans (WQMP) for compliance with the County's Model WQMP and Technical Guidance Document; 3. Review Stormwater Pollution Prevention Plans (SWPPP), grading plans, and Erosion/Sediment Control Plans; 4. Review preliminary WQMP for Priority and Non -Priority Planning Projects as directed by city staff. 5. Provide community outreach with material provided by the County or in- house as needed; 6. Provide public education seminars to designers, architects, and engineers twice a year at City Hall; 7. Provide education seminars to City staff twice a year; 8. Provide correction list in a manner to identify and direct the applicant to correct and comply with the code provisions and City polices; 9. Review of corrected plans and review report addendums or response(s) and issuing approval status when compliance with the Building Code and Newport Beach Municipal Code are achieved; 10. Be available to meet with applicants and City staff when required by City staff or when requested by the applicant to discuss comments and provide clarification. All meetings will be held at the City of Newport Beach, Community Development Department; 11. Be available to communicate with staff on issues related to the plan check review comments; and, 12. Be responsive to sensitive/special projects when requested by the City. City of Newport Beach RFQ No. 13-44 Page 10 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services Plan check time Table Initial Plan check and recheck reviews shall be completed and returned to the City during a period not to exceed the number of business days listed below, from the date plans, reports and drawings are picked up by the consultant from the City. Consultant shall make all necessary arrangements to pick and deliver plans and documents. A) First plan check Residential 5 days Commercial 10 days B) Second Check Residential 3 days Commercial 5 days Proposal cost Data summary Plan check, first check $ per check Recheck, subsequent checks $ percheck Hourly rates for minor revisions $ per hour WQMP -First Check $ per first review WQMP Subsequent Checks $ per review Revisions/addendum to reports etc. Hourly fee and min rate per review $ Hourly/ min review fee Consulting services (On -Call) hourly $ per hour Priority and Non -Priority Planning Projects — First Check $ per check Priority and Non -Priority Planning Projects — Subsequent Checks $ per check Please indicate basis of fee rate increase index for multiyear contract agreement. City of Newport Beach RFQ No. 13-44 Page 11 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services PROPOSAL REQUIREMENTS All proposals shall be organized in the following manner: 1. Name, address and telephone number of the individual or firm. If a firm, the name and title of the individual authorized to negotiate contract terms and make binding commitments shall be included; 2. Professional qualifications (copies of licenses and certificates); 3. Narrative description of experience with public agencies, if any; 4. Description of the firm or individual's resources to deliver services in a timely manner. If a firm, please provide the names of all personnel who will be assigned to work with the City, including education and previous experience. 5. Narrative description of the proposed services; 6. Fee schedule for the proposed services on a separate page; 7. A minimum of three (3) relevant samples (with confidential information redacted) of such services to be reviewed for form, clarity and thoroughness; City of Newport Beach RFQ No. 13-44 Page 12 Geotechnical, Grading and Drainage, WQMP & SWPPP Review Services EXHIBIT B SCHEDULE OF BILLING RATES SCHEDULE OF PLAN CHECK FEES 2013 Plan check, first check * Recheck, subsequent checks Hourly rates for minor revisions WQMP -First Check WQMP Subsequent Checks Revisions/addendum to reports etc. Hourly fee and min rate per review Consulting services (On -Call) hourly Priority and Non -Priority Planning Projects — First Check Priority and Non -Priority Planning Projects — Subsequent Checks $ 780.00 to 1250.00 per check $ 400.00 per check $ 199.00 per hour $ 780.00 to 1250.00 per first review $ 400.00 per review $ 199.00Hourly/ min review fee $199.00 $ 199.00 per hour $ 199.00 per hour $ 1250.00 per check $ 400.00 per check * PIan check services includes review of the Geotechnical Report . Orange Dept, CITY OF NEWPORT BEACH SCHEDULE OF PLAN CHECK FEES 2014 ITEM FEES First Plan Check $819.00 to $1312.00 Subsequent Checks $420.00/Check Hourly Rate for Minor Revisions $210.00 WQMP- First Check $819.00 to $1312.00 WQMP- Subsequent Checks $420.00 / Check Revisions/ Addendum to Reports, etc. $210.00/Hour Hourly Fee and Minimum Rate per Review $210.00 Hourly Consulting Services (on -Call) $210.00/Hour Planning Projects, Priority & Non -Priority, First Check $ 1312/Check Planning Projects, Priority & Non -Priority, Subsequent Checks $420.00/Check CITY OF NEWPORT BEACH SCHEDULE OF PLAN CHECK FEES FffFS.", ITEM FEES First Plan Check $868.00 to $1390.00 Subsequent Checks $445.00/Check Hourly Rate for Minor Revisions $222.00 WQMP- First Check $868.00 to $1390.00 WQMP- SubsequentChecks $445.00/Check Revisions/ Addendum to Reports, etc. $222.00/Hour Hourly Fee and Minimum Rate per Review $222.00 Hourly Consulting Services (On -Call) $222.00/Hour Planning Projects, Priority & Non -Priority, First Check $ 1390/Check Planning Projects, Priority & Non -Priority, Subsequent Checks $445.00/Check INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, one million dollars ($1,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented Bagahi Engineering, Inc. Page C-1 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Bagahi Engineering, Inc. Page C-2 Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. G. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Bagahi Engineering, Inc. Page C-3