HomeMy WebLinkAboutC-5565 - Utility Agreement No. 12-UT-997October 15, 2007
Mr. Steve Myrter, Utilities Director
Utilities Department - Water
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663 -3884
Dear Mr. Myrter:
12- ORA -55 -PM 0.0/0.5
SR -55 from Finley Avenue to
Old Newport Blvd. off ramp
E.A. 12412- OJ4601
CT File# 12 -UT -997
AC Overlay Project
The enclosed Notice to Owner, No. 12 -UT -997, dated October 15, 2007 covers the water valve cover
adjustments of your facilities in order to accommodate the State's conventional highway construction
project on State Route 55 (SR -55) from Finley Avenue to the Old Newport Boulevard off ramp in the
City of Newport Beach. The scope of work will he to overlay SR -55's existing pavement with 0.2 ft. (2.4
in.) of rubberized asphalt concrete, and replace existing loop detectors and traffic striping.
The requirements of this Notice to Owner are based on City of Newport Beach Utilities Department's
communication dated September 24, 2007 from Alfred Castanon. The State will complete the adjustment
work concurrent with the proposed project at City of Newport Beach's expense.
Also enclosed are five (5) originals of Utility Agreement Number 12 -UT -997 between the State and the
City of Newport Beach for your review. Upon approval, please have the City of Newport Beach Utilities
Department's authorized representative date and sign all five (5) originals. Keep one (1) fully executed
original for your records, and return the remaining four (4) fully executed originals to us in the enclosed
envelope for State's files.
This project is currently scheduled for construction in April of 2008.
If you have any questions, please contact Franci Coleman at (949) 724 -2710 or myself at (949) 724 -2386.
Thank you for your attention and cooperation.
Sincerely,
Ricky Ro gue
District 2 tility Coordinator
Southern Right of Way Region -1323
Encs.
cc: Loanna Huynh, Project Engineer
Alfred Castanon - City of Newport Beach, Utilities Department
District 07 R WField Office
DEPARTMENT OF TRANSPOR
Southern Right of Way Region
SOUTHERN RIGHT OF WAY REGION -023
464 W. 41h Street, 12" Floor
DISTRICT 12 RIW FIELD OFFICE
Los Angeles, CA 90012
3337 MICHELSON DRIVE, SUITE 380
Diamond Bar, CA 91765
IRVINE, CA 92612 -8894
Phone: (909) 383 -6211
PHONE (949) 724.2884
Fax: (213) 897 -8902
FAX (049) 724.2411
j ^
TDD (800) 735.2929
October 15, 2007
Mr. Steve Myrter, Utilities Director
Utilities Department - Water
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663 -3884
Dear Mr. Myrter:
12- ORA -55 -PM 0.0/0.5
SR -55 from Finley Avenue to
Old Newport Blvd. off ramp
E.A. 12412- OJ4601
CT File# 12 -UT -997
AC Overlay Project
The enclosed Notice to Owner, No. 12 -UT -997, dated October 15, 2007 covers the water valve cover
adjustments of your facilities in order to accommodate the State's conventional highway construction
project on State Route 55 (SR -55) from Finley Avenue to the Old Newport Boulevard off ramp in the
City of Newport Beach. The scope of work will he to overlay SR -55's existing pavement with 0.2 ft. (2.4
in.) of rubberized asphalt concrete, and replace existing loop detectors and traffic striping.
The requirements of this Notice to Owner are based on City of Newport Beach Utilities Department's
communication dated September 24, 2007 from Alfred Castanon. The State will complete the adjustment
work concurrent with the proposed project at City of Newport Beach's expense.
Also enclosed are five (5) originals of Utility Agreement Number 12 -UT -997 between the State and the
City of Newport Beach for your review. Upon approval, please have the City of Newport Beach Utilities
Department's authorized representative date and sign all five (5) originals. Keep one (1) fully executed
original for your records, and return the remaining four (4) fully executed originals to us in the enclosed
envelope for State's files.
This project is currently scheduled for construction in April of 2008.
If you have any questions, please contact Franci Coleman at (949) 724 -2710 or myself at (949) 724 -2386.
Thank you for your attention and cooperation.
Sincerely,
Ricky Ro gue
District 2 tility Coordinator
Southern Right of Way Region -1323
Encs.
cc: Loanna Huynh, Project Engineer
Alfred Castanon - City of Newport Beach, Utilities Department
District 07 R WField Office
District 08 R&VField ice
Southern Right of Way Region
100 South Main Street, MS -2
464 W. 41h Street, 12" Floor
21073 Pathfinder Road, Ste. 100
Los Angeles, CA 90012
San Bernardino, CA 92401
Diamond Bar, CA 91765
Phone: (213) 897 -1773
Phone: (909) 383 -6211
Phone: (909) 468.1500
Fax: (213) 897 -8902
Fax: (909) 383 -6877
Fax: (909) 468 -1501
STATE OF MIFORNIA, DEPARTWNr OF TRANSPORTATION
NOTICE TO OWNER
RW 134 (Rev. 9%)
NOTICE TO OWNER
Number 12- UT-997
TO: City of Newport Beach
Utilities Department - Water
3300 Newport Boulevard
Newport Beach, CA 92683 -3884
Dist.
County
Route
P.M.
E.A.
12
ORA
55
0.010.5
QJ4601
Federal Aid No.: n/a
Owners File:
Date: 10115107
Freeway: [ ] Yes [X j No
Because of the State Highway construction project on State Route 55 (SR -55) from Finley Avenue to the Old
Newport Boulevard off ramp in the City of Newport Beach which proposes to overlay SR -55's existing pavement with 0.2
ft. (2.4 in.) of rubberized asphalt concrete, and replace existing loop detectors and traffic striping,
Which affects your facilities: Existing three (3) water valve cover facilities,
You have hereby ordered to: Cause the above described facilities to be relocated in coordination with State highway
construction as shown on STATE's contract plans and as directed by STATE's Engineer all to clear for State
Construction.
Your work schedule shall be as follows: All work is to be incorporated in STATE's contract plans and performed by
the State Contractor in accordance with contract 12- ORA -55- 074601.
Notify Franci Coleman at (949) 724 -2710, Fax (949) 724 -2622 as to schedule of work.
Liability for the cost of the valve adjustment work is: 100% OWNER's expense under Section 673 & 680 of the
Streets and Highways Code.
CINDY QUON
DISTRICT DIRECTOR
DEBORAH MEYERS
DISTRICTED
By '
RICKY
TR RODRI�itJ
DISTRICT
CC: 12
CC: aeaident Engineer R/W UTILITY COORDINATOR
Ww
THIS NOTICE DOES NOT CONSTITUTE A PERMIT. OBTAIN AN ENCROACHMENT PERMIT BEFORE STARTING WORK.
STATE OF CALIFORNIA . DEPARTMENT OF TRANSPORTATION
UTILITY AGREEMENT
Page 9 of 3 "
Dist I Co I Rte I LA
12 ORA 55 0.010.5 OJ4601
Federal Aid No.
Owners File:
FEDERAL PARTICIPATION: On the Project ❑ Yes ® No
On the Utilities ❑ Yes ® No
UTILITY AGREEMENT NO. 12 -UT -997 DATE .2007
The State of California acting by and through the Department of Transportation, hereinafter called "STATE" proposes to
overlay existing pavement with rubberized asphalt concrete and replace existing loop detectors and traffic striping on
State Route 55 from Finley Avenue to the Old Newport Boulevard off ramp in the City of Newport Beach, and the City
of Newport Beach Utilities Department (Water); hereinafter called "OWNER", owns and maintains underground water
facilities, in particular, three (3) water valve covers within the limits of STATE'S project which require adjustment to
grade to accommodate the STATE'S project.
It is hereby mutually agreed that:
I. WORK TO BE DONE
In accordance with Notice to Owner No. 12 -UT -997 dated October 15, 2007, STATE shall adjust OWNER's three (3)
water valve cover facilities along State Route 55, as shown on STATE's contract plans for the improvement of State
Route 55, EA OJ4601, which by this reference are made a part hereof. OWNER hereby acknowledges review of
STATE's plans for work and agrees to the construction in the manner proposed. Deviations from the plan described
above initiated by either the STATE or the OWNER, shalt be agreed upon by both parties hereto under a Revised Notice
to Owner. Such Revised Notices to Owner, approved by the STATE and agreed to/acknowledged by the OWNER, will
constitute an approved revision of plan described above and are hereby made a part hereof. No work under said deviation
shalt commence prior to written execution by the OWNER of the Revised Notice to Owner. Changes in the scope of the
work will require an amendment to this Agreement in addition to the revised Notice to Owner. OWNER shall have the
right to inspect the work by STATE's contractor during construction. Upon completion of the work by STATE, OWNER
agrees to accept ownership and maintenance of the constructed facilities.
H. LIABILITY FOR WORK
The existing facilities are located with the STATE's right of way under permit and will be adjusted at 100% OWNER's
expense under the provisions of Section (673)(680) of the Streets and Highway Code.
III. PERFORMANCE OF WORK
OWNER shall have access to all phases of the adjustment work to be performed by STATE, as described in Section I
above, for the purpose of inspection to ensure that the work is in accordance with the specifications contained in the
Highway Construction Contract; however, all questions regarding the work being performed will be directed to STATE's
Resident Engineer for their evaluation and final disposition.
UTILITY AGREEMENT (Cont.)
IV. PAYMENTS FOR WORK
Page 2 of 3
The OWNER shall pay its share of the actual cost of said work included in the STATE's highway construction contract
within 90 days after receipt of STATE's bill, compiled on the basis of the actual bid price of said contract. The estimated
cost to OWNER for the work being performed by the STATE's highway contractor is $1,200.00.
In the event actual final relocation costs as established herein are less than the sum of money advanced by OWNER to
STATE, STATE hereby agrees to refund to OWNER the difference between said actual cost and the sum of money so
advanced. In the event that the actual cost of relocation exceeds the amount of money advanced to STATE, in
accordance with the provisions of this Agreement, OWNER hereby agrees to reimburse STATE said deficient costs upon
receipt of an itemized bill as set forth herein.
V. GENERAL CONDITIONS
If STATE's project, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of work
by OWNER, STATE will notify OWNER in writing and STATE reserves the right to terminate this Agreement by
Amendment. The Amendment shall provide mutually acceptable terms and conditions for terminating the Agreement.
UTILITY AGREEMENT (Cont.)
RW 13-5 (Rev. IW5)
THE ESTIMATED COST TO THE STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS$ 0.00
CERTIFICATION OF FUNDS
I hacby certify upon my own persona( knowledge drat budgeted fiords are
available fm the period and purpose of the expo xtitare shown hem
A=ountird
Officer Date
ITEM
$ 000
STAT
FY
AMOUNT
RW Funds
--CHAP
is 0.00
,
STATE:
9�
FUNDTYPE
I EA
OUNT
6�L__ —
Design Funds
OJ4601
$ 000
Construction Funds
OJ4604
$ 1,200.00
RW Funds
is 0.00
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
APPROVAL RECOMMENDED:
,40
By
C�
Rod Date
District 12;�j ttheg nator
Prepared', -7
By C&QO-�, 16 1 I'S J(J'
Franci Coleman Date
SR 55 Utility Coordinator:
OWNER:
CITY OF N
UTILITIES
DO NOT WRITE BELOW - FOR ACCOUNTNG PURPOSES ONLY
PLANNING AND MANAGEMENT COMPLETES EXCEPT SHADED COLUMNS:
If j-f Hrf wKem I a a a I
14NjB
W_ D
DOCUMENT
NUMBER
DIST
UNIT
CH �
DIST
EA
SUB
JOB
SPECIAL
DESIGNATION
I FFY JIFAI
OW DOLLAR
CODE AMOUNT
,
EA FUNDING VERIFIED:
Si r>
Print>
R/W Planning and Martagenient Date
Distribution: 3 originals to RfW Program Accounting & Analysis
3 originals returned to R/W Planning & Management
REVIEW /REQUEST FUNDING;
Sign>
Print>
Utility Coordinator Date