HomeMy WebLinkAboutC-5514 - Amended and Restated Post Retirement Temporary Employment Agreement for Dispatcher ServicesAMENDED AND RESTATED POST RETIREMENT
TEMPORARY EMPLOYMENT AGREEMENT
WITH MICHELLE CALDWELL FOR POLICE DISPATCHER SERVICES
THIS AMENDED AND RESTATED AGREEMENT FOR POST RETIREMENT
TEMPORARY EMPLOYMENT ("Agreement") is made effective as of the 1 st day of July,
2014 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City") and MICHELLE CALDWELL ("Employee")
whose mailing address is - - with reference to
the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws of
the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of the City.
B. City desires to amend and restate the Temporary Employment Agreement
("Original Agreement") entered on July 1, 2013, between the City and Employee for
temporary Police Dispatcher services.
C. In accordance with Government Code Section 21221(h), Employee's services
are being retained by the City as an interim appointment by the City Manager to
a vacant position during recruitment for a permanent appointment and deemed
by the City Manager to require specialized skills or are required during an
emergency to prevent stoppage of public business. Employee shall only be
appointed once to this vacant position. The Employee appointed to this vacant
position pursuant to this subdivision shall not receive any benefits, incentives,
compensation in lieu of benefits, or any other forms of compensation in addition
to the hourly rate. A retired annuitant appointed pursuant to this subdivision shall
not work more than 960 hours each fiscal year regardless of whether he or she
works for one or more employers.
D. The City desires to employ Employee on a provisional "at will" basis and to enter
into an Agreement with Employee for temporary Custody Officer employment
("Position") services upon the terns and conditions in this Agreement.
E. Employee is willing to accept such temporary employment on the terms and
conditions set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on July 1, 2013, or earlier as
directed, in writing, by the Chief of Police, and shall end June 30, 2015, unless
terminated earlier as provided herein.
2. SERVICES TO BE PERFORMED BY EMPLOYEE
2.1 Services shall include the following: Police Dispatcher duties, as further
described in the Job Description attached hereto as Exhibit A and incorporated herein by
reference.
2.2 All duties shall be performed in compliance with City ordinances, policies,
rules and regulations. Employee shall familiarize him or herself with the City's Employee
Manual and the Newport Beach Police Department Policy Manual. At all times, Employee
agrees to perform all services related to Employee's employment hereunder faithfully and
diligently and to discharge the responsibilities thereof to the best of Employee's ability.
3. COMPENSATION
3.1 As consideration for the performance of specified services under this
Agreement Employee shall be compensated as follows:
3.1.1 Pay of Thirty Four Dollars and 581100 ($34.58) per hour for hours
worked pursuant to this Agreement. Employee shall be paid on a bi-weekly basis
corresponding to the City's payroll schedule and Employee is subject to State and Federal
income tax withholdings. $34.58 per hour shall be considered just compensation and no
additional benefits or holiday pay will be provided under this Agreement.
3.1.2 Employee shall maintain and submit complete records of time
expended pursuant to this Agreement and corresponding to City's payroll schedule.
4. HOURS
4.1 Hours of work are not guaranteed. Employee's services will be provided on
an as needed, per project basis, upon written request of the Department Director or City
Manager. Hours of work shall not exceed forty (40) hours per week.
4.2 It is expressly understood that Employee is a nonexempt Employee and
employment is for a provisional, "at will" position.
4.3 Employee shall not work more than 960 hours during any one fiscal year
(June 30 to July 1) of the Agreement in accordance with CalPERS post retirement
employment guidelines. The Employee shall be responsible for monitoring the hours
worked during these time periods to insure full compliance.
5. ADMINISTRATION
This Agreement will be administered by the Police Department. City's Chief of
Police or designee shall be the Administrator and shall have the authority to act for City
under this Agreement. The Administrator shall represent City in all matters pertaining to
Michelle Caldwell Page 2
the services to be rendered pursuant to this Agreement.
6. NOTICES
6.1 All notices, demands, requests or approvals, including any change in mailing
address, to be given under the terms of this Agreement shall be given in writing, and
conclusively shall be deemed served when delivered personally, or on the third business
day after the deposit thereof in the United States mail, postage prepaid, first-class mail,
addressed as hereinafter provided.
6.2 All notices, demands, requests or approvals from Employee to City shall be
addressed to City at:
Attn: Chief of Police
Police Department
City of Newport Beach
870 Santa Barbara Drive
PO Box 7000
Newport Beach, CA 92658-7000
6.3 All notices, demands, requests or approvals from City to Employee shall be
addressed to Consultant at:
7. TERMINATION
7.1 Employee's employment is "at will" which means that Employee's
employment with City may be terminated at any time, with or without cause, by either party
by giving 24 hours prior written notice to the other party.
7.2 Provisional Employee shall mean any person who, pursuant to an
Appointment, contract or otherwise, performs work that is generally identified in the Annual
Budget and is of limited duration or seasonal in nature.
7.3 Employee's employment status cannot be changed except in writing on a
form signed by the Department Director, City Manager and Employee.
7.4 Nothing in this agreement shall prevent, limit or otherwise interfere with the
right of the Employee to resign at any time from the temporary position with the City.
7.5 No promises or representations regarding regular, full time or permanent
employment status have been made to Employee and Employee has no expectation of
permanent employment with the City. Furthermore, Employee has no expectation of Civil
Service classification, rights or status under this Agreement.
Michelle Caldwell Page 3
7.6 Upon termination of this Agreement, the City shall pay to Employee that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
This Agreement supersedes any prior agreement between the City and the
Employee, except that this agreement shall not affect or operate to reduce any benefit
or compensation inuring to the Employee of a kind elsewhere provided and not
expressly provided in this Agreement.
9. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents'), prepared or caused to be prepared by Employee,
in the course of implementing this Agreement, shall become the exclusive property of
City, and City shall have the sole right to use such materials in its discretion without
further compensation to Employee or any other party.
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Employee shall hold and safeguard confidential information in trust for the City and
shall not, without the prior written consent of the City, misappropriate or disclose or make
available to anyone for use outside the City at any time, either during his employment with
the City or subsequent to the termination of his employment with the City for any reason,
including, without limitation, termination by the City for cause or without cause, any
confidential information, whether or not developed by Employee, except as required in the
performance of Employee's duties to the City. All documents, including drafts,
preliminary drawings or plans, notes and communications that result from the services
in this Agreement, shall be kept confidential unless City authorizes in writing the release
of information.
11. CONFLICTS OF INTEREST
11.1 The Employee may be subject to the provisions of the California Political
Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial
interest that may foreseeably be materially affected by the work performed under this
Agreement, and (2) prohibits such persons from making, or participating in making,
decisions that will foreseeably financially affect such interest.
11.2 If subject to the Act, Employee shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate termination of
this Agreement by City.
12. OUTSIDE ACTIVITIES
12.1 Employee is expected to devote his/her full time, attention and efforts to the
performance of his or her assigned duties. An Employee shall not engage in any outside
Michelle Caldwell Page 4
employment or business activities during his/her workday. An Employee shall not engage
in any employment, outside activity, or enterprise that is inconsistent, incompatible or in
conflict with, or that interferes with, his/her ability to perform the duties, functions, or
responsibilities of his/her Position.
12.2 Employees may obtain and/or maintain employment with persons or entities
other than the City or self-employment (outside employment) subject to written approval by
the Department Director.
13. STANDARD PROVISIONS
13.1 Recitals. City and Employee acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
13.2 Compliance with all Laws. Employee shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all work prepared by Employee shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Department Director and City.
13.3 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Job Description or any other attachments
attached hereto, the terms of this Agreement shall govern.
13.4 Waiver. A waiver by either parry of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
13.5 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
13.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
13.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Employee and City and approved as to form by the
City Attorney.
13.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
Michelle Caldwell Page 5
13.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
13.10 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attomeys' fees.
13.11 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Michelle Caldwell Page 6
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the dates written below.
CITY OF NEWPORT BEACH,
a California municipal corporation
Date: &—y't- a
By:
Jay XhnsZn
Chi of Police
APPROVED AS TO FORM:
CITY ATTO NES OFFICE
Date: ZY'IF I
CITY OF NEWPORT BEACH,
a California municipal corporation
Date: '1 SLA LLN
By: G...l
Dave iff
City Manager
EMPLOYEE: Michelle Caldwell,
Employee
Date: 'T
By: By:
Aar C. Harp (0Michelle Caldwell
City -Attorney ti Employee
ATTEST:
Date:
By: 44* C�. J��V�
Leilani I. Brown
City Clerk
Attachments:
Exhibit A
'%.()RNIA
[END OF SIGNATURES]
Job Description—Police Dispatcher
Michelle Caldwell Page 7
EXHIBIT A
JOB DESCRIPTION—POLICE DISPATCHER
Definition:
To receive incoming calls for police, fire, and other emergency assistance and dispatch
appropriate units via radio and telephone; and to monitor Teletype communications.
SUPERVISION RECEIVED AND EXERCISED: Receives general supervision from
sworn police staff.
Essential Duties:
Duties may include, but are not limited to, the following:
• Receive emergency calls from the public requesting police, Hire or other emergency
service; determine nature and location of emergency, determine priority and dispatch
emergency units as necessary and in accordance with established procedures;
• Maintain contact with all units on assignment; maintain status and location of police
and fire field units,
• Answer non -emergency calls and relay information and assistance requests involving
other law enforcement agencies,
• Monitor all burglary and fire alarms received through automatic detection alarm
systems; dispatch emergency units as appropriate;
• Enter, update and retrieve information from Teletype networks, relating to wanted
persons, stolen property, vehicle registration, stolen vehicles and other information;
• Test and inspect equipment as required,
• Establish and maintain daily log of all field calls and units dispatched; and
• Perform related duties as assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential
function. The requirements listed below are representative of the knowledge, skill,
and/or ability required.
Michelle Caldwell Page A- 1
Knowledge of:
Geographic features and streets within the area served;
Standard radio broadcasting procedures and rules;
Correct English usage, spelling, punctuation and grammar; and
Modern office procedures, practices and equipment.
Ability to:
Work under pressure, exercise good judgment and make sound decisions in emergency
situations,
Effectively communicate with and obtain information from upset and irate citizens;
Type at a speed necessary for successful job performance;
Understand and follow oral and written instructions;
Operate dispatch, Teletype and other office equipment;
Work various shifts as assigned;
Communicate clearly and concisely, both orally and in writing;
Appear for work on time;
Follow directions from a supervisor,•
Understand and follow posted work rules and procedures;
Accept constructive criticism, and
Establish and maintain cooperative working relationship with those contacted in the
course of work.
This position may be required to work overtime hours as needed.
Experience & Training and License/Certificate:
A combination of experience and training that would likely provide the required
knowledge and abilities may be qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience: Some telephone or dispatch experience is highly desirable.
Michelle Caldwell Page 2
Training: Equivalent to completion of the twelfth grade.
License/Certificate: Possession of, or ability to obtain, an appropriate, valid California
driver's license.
Additional Requirement: Prior to employment, the prospective candidate must
successfully complete a thorough background review, including being fingerprinted by
Newport Beach Police Department.
Disaster Service Worker: In accordance with Government Code Section 3100, City of
Newport Beach Employees, in the event of a disaster, are considered disaster service
workers and may be asked to respond accordingly.
Michelle Caldwell Page 3
AGREEMENT FOR TEMPORARY EMPLOYMENT
WITH MS. MICHELLE CALDWELL
THIS AGREEMENT for temporary employment ("Agreement") is made effective as
of the 1st day of July, 2013, by and between the CITY OF NEWPORT BEACH, a
California Municipal Corporation and Charter City, ("City") and Michelle Caldwell
1
("Employee") whose mailing address is with
reference to the following:
RECITALS
A. City is a municipal corporation and Charter City duly organized and validly existing
under the laws of the State of California with the power to carry on its business as it
is now being conducted under the statutes of the State of California and the Charter
Of City.
B. On December 28th, 2012, Employee retired from the City of Newport Beach.
C. The City desires to employ Employee on a provisional "at will" basis and to enter
into an Agreement with Employee for temporary employment services upon the
terms and conditions in this Agreement based upon a finding that Employee
possesses specialized skills needed to perfomn work of a limited duration.
D. Employee is willing to accept such employment on the terms and conditions set
forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
'I. TERM
1.1 The term of this Agreement shall commence upon the 1st day of July, 2013
and shall end on the 30th of June, 2014, unless terminated earlier as provided herein.
1.2 Employee shall not work more than 960 hours during the term of this
Agreement in accordance with the Government Code and CalPERS post retirement
employment guidelines, as outlined below. The Employee shall be responsible for
monitoring the hours worked during these time periods.
1.3 Employee may work for a CalPERS-covered public agency without
reinstatement from retirement into active employment, pursuant to Government Code
section 21224, if all of the following conditions are met:
a. Employee has specialized skills needed to perform work of limited
duration or his/her employment is needed during an emergency to
prevent stoppage of public business;
b. Employee's temporary employment will not exceed 960 -hours in a
fiscal year (July 1St through June 30ffi); and
C. Employee's rate of pay received will not be less than the minimum,
nor exceed the maximum that is paid to other employees performing
comparable duties.
1.4 By executing this Agreement, Employee certifies pursuant to Government
Code section 7522.56(e)(1) that during the twelve months prior to execution of this
Agreement, Employee has not received any unemployment insurance compensation
arising out of prior employment with a public agency employer.
2. SERVICES TO BE PERFORMED BY EMPLOYEE
Services shall include the following: Receive emergency calls from the public
requesting police, fire or other emergency service; Determine nature and location of
emergency, determine priority and dispatch emergency units as necessary and in
accordance with established procedures; Maintain contact with all units on assignment;
Maintain status and location of police and fire field units; Answer non -emergency calls
and relay information and assistance requests involving other law enforcement
agencies; Monitor all burglary and fire alarms received through automatic detection
alarm systems; Dispatch emergency units as appropriate; Enter, update and retrieve
information from Teletype networks, relating to wanted persons, stolen property, vehicle
registration, stolen vehicles and other information; Test and inspect equipment as
required; Establish and maintain daily log of all field calls and units dispatched; and
Perform related duties as assigned.
All duties shall be performed in compliance with City ordinances, current policies, rules
and regulations. Employee shall familiarize herself with the City's Employee Policy
Manual and the Newport Beach Police Department Policy Manual. At all times, Employee
agrees to perform all services related to Employee's employment hereunder faithfully and
diligently and to discharge the responsibilities thereof to the best of Employee's ability.
Fc?ldi7 tit I» � 6'i j i fiP l
3.1 As consideration for the performance of specified services under this
Agreement Employee shall be compensated as follows:
3.1.1 Pay of $34.58 per hour for hours worked pursuant to this Agreement.
Employee shall be paid on a bi-weekly basis corresponding to the City's payroll schedule
and Employee is subject to State and Federal income tax withholdings. The pay of $34.58
per hour shall be considered fair and just compensation and pursuant to Government
Code section 21224(a) no additional compensation, incentives, benefits, or holiday pay, or
other form of compensation in addition to the hourly pay rate will be provided under this
Agreement.
3.2. Employee shall maintain and submit complete records of time expended
pursuant to this Agreement and corresponding to City's payroll schedule.
4.1 Hours of work are not guaranteed. Employee's services will be provided on
2
AGREEMENT FOR TEMPORARY EMPLOYMENT
an as needed, per project basis, upon written request of the Department Director or City
Manager. Employee's hours of work shall not exceed 40 hours per week nor exceed 960
hours total during the term of this agreement.
4.2 It is expressly understood that Employee is a nonexempt Employee and
employment is for an "at will" position.
5. TERMINATION
Employee understands and agrees that:
5.1 Employee's employment is "at will" which means that Employee's
employment with City may be terminated at any time, with or without cause, by either party
by giving 24 hours prior written notice to the other party.
5.2. Employee's at will status cannot be changed except in writing on a form
signed by the Department Director, City Manager and Employee.
5.3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the
right of the Employee to resign at any time from the temporary position with the City.
5.4 No promises or representations regarding regular, full time or permanent
employment status have been made to Employee and Employee has no expectation of
permanent employment with the City. Furthermore, Employee has no expectation of Civil
Service classification, rights or status under this Agreement.
5.5 Upon termination of this Agreement, the City shall pay to Employee that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
6. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto and all preliminary negotiations and agreements of
any kind or nature are merged herein. Any modification of this Agreement will be effective
only by written amendment approved as to form by the City Attorney, signed by Employee,
Department Director, City Manager, attested to by the City Clerk, and approved as to form
by City Attorney.
7. EFFECT OF PRIOR AGREEMENTS
This Agreement supersedes any prior agreement between the City and the Employee,
except that this Agreement shall not affect or operate to reduce any benefit or
compensation inuring to the Employee of a kind elsewhere provided and not expressly
provided in this Agreement.
8. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing produced
AGREEMENT FOR TEMPORARY
(hereinafter "Documents"), prepared or caused to be prepared by Employee, in the
course of implementing this Agreement, shall become the exclusive property of City,
and City shall have the sole right to use such materials in its discretion without further
compensation to Employee or any other party.
9. CONFIDENTIALITY
Employee shall hold and safeguard the Confidential Information in trust for the City and
shall not, without the prior written consent of the City, misappropriate or disclose or make
available to anyone for use outside the City at any time, either during his employment with
the City or subsequent to the termination of his employment with the City for any reason,
including, without limitation, termination by the City for cause or without cause, any of the
Confidential Information, whether or not developed by Employee, except as required in the
performance of Employee's duties to the City. All Documents, including drafts,
preliminary drawings or plans, notes and communications that result from the services
in this Agreement, shall be kept confidential unless City authorizes in writing the release
of information.
10. CONFLICTS OF INTEREST
The Employee may be subject to the provisions of the California Political Reform Act of
1974 (the "Act"), which (1) requires such persons to disclose any financial interest that
may foreseeably be materially affected by the work performed under this Agreement,
and (2) prohibits such persons from making, or participating in making, decisions that
will foreseeably financially affect such interest.
If subject to the Act, Employee shall conform to all requirements of the Act. Failure to do
so constitutes a material breach and is grounds for immediate termination of this
Agreement by City.
11. OUTSIDE ACTIVITIES
Employee is expected to devote his full time, attention and efforts to the performance of
his assigned duties. An Employee shall not engage in any outside employment or
business activities during his workday without written authorization from his department
director. Employee shall not engage in any employment, outside activity, or enterprise
that is inconsistent, incompatible or in conflict with, or that interferes with, his ability to
perform the duties, functions, or responsibilities of his position.
Employees may obtain and/or maintain employment with persons or entities other than
the City or self-employment (outside employment) subject to approval by the
Department Director.
M�.
A waiver by either party of any breach, of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant or condition contained herein, whether of the same or a different
character.
_ 4
AGREEMENT FOR TEMPORARY EMPLOYMENT
13. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the
authorship of the Agreement or any other rule of construction which might otherwise
apply.
14. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
15. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters relating
to it and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
day and year first above written.
CITY OF NEWPORT BEACH,
A California Municipal Corporation
By:
Dave iff
City Manager
APPROVED AS TO FORM:
OFFICE OF T CITY ATTORNEY
By:
Aa . Harp
City Attorney
ATTEST:
� M� oil
By:
Leilani I. Brown
City Clerk
E
EMPLOYEE:
e
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AGREEMENT FOR TEMPORARY EMPLOYMENT
�tiWPoRT — CITY OF
NEWPORT BEACHU
City Council Staff Report
Agenda Item No. 8
June 25, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Jay R. Johnson, Chief of Police
949-644-3701, JJohnson@nbpd.org
PREPARED BY: Jonathan Stafford, Support Services Administrator
949-644-3650, JStafford@nbpd.org
APPROVED: C ✓'
TITLE: Contract with City Employee, Michelle Caldwell
The Police Department seeks to obtain authorization to temporarily rehire a Police
Dispatcher, who retired on December 28, 2012, for a period of one year, and not to
exceed 960 hours, effective July 1, 2013, to temporarily assume the duties of Police
Dispatcher.
RECOMMENDATION:
Authorize the City Manager to execute a Temporary Employment Agreement (TEA) with
employee, Michelle Caldwell, who retired on December 28, 2012, to temporarily fill the
position of Police Dispatcher until all vacancies can be filled.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this Agreement. It will be
expensed to the Temporary Salaries Account in the Support Services Division of the
Police Department, 1820-7030.
DISCUSSION:
Council Policy F-20 states that the City Council shall review and consider any contract
the City enters into with a former employee. The Police Department seeks to hire
Michelle Caldwell, on a limited basis and effective on July 1, 2013, to temporarily serve
1
Contract with Former City Employee, Michelle Caldwell
June 25, 2013
Page 2
as a Police Dispatcher. Ms. Caldwell has served as a Police Dispatcher from May 1984
and retired in December 2012.
A Dispatcher that was hired to fill the vacancy created by the retirement of this tenured
employee resigned during the training phase and two other Dispatchers are on leave.
Additionally, the Department is down two part-time Dispatchers who would normally be
used to fill in with extra hours.
The Department cannot fill the extended vacancy with existing employees.
Ms. Caldwell possesses specialized skills and knowledge necessary to perform the
function of the Police Dispatcher. As a career Police Dispatcher, Ms. Caldwell is able to
effectively and efficiently handle the duties and responsibilities of a Police Dispatcher.
In accordance with Government Code 7522.56, the Department has done the following;
1. Waited in excess of 180 days since the employee's retirement.
2. Ensured the employee is not earning less than the minimum, nor exceeding the
maximum, of other employees in the classification.
The Temporary Employment Agreement provides:
On July 1, 2012, the City will engage Ms. Caldwell at $34.58 per hour, the
amount equal to a Police Dispatcher with similar experience. Should Ms.
Caldwell work the maximum allowable 960 hours, her total compensation would
be approximately $33,196.80.
2. She is not to be paid overtime or work overtime.
3. Her work with the Police Department shall cease upon the Department filling all
vacancies with fully trained full-time Police Dispatchers.
ENVIRONMENTAL_ REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ("CEQK) pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378)of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly
or indirectly.
Contract with Former City Employee, Michelle Caldwell
June 25, 2013
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Ja : Jo son
C ief of Police
Attachment: Temporary Employment Agreement for Michelle Caldwell
AGREEMENT FOR TEMPORARY EMPLOYMENT
WITH MS, MICHELLE CALDWELL
THIS AGREEMENT for temporary employment ("Agreement") is made effective as
of the I st day of July, 2013, by and between the CITY OF NEWPORT BEACH, a
California Municipal Corporation and Charter City, ("City") and Michelle Caldwell
("Employee") whose mailing address is with
reference to the following:
RECITALS
A. C4 is a municipal corporation and Charter City duly organized and validly existing
under the laws of the State of California with the power to carry on its business as it
is now being conducted under the statutes of the State of California and the Charter
of CRY.
B. On December 28th, 2012, Employee retired from the City of Newport Beach.
C. The City desires to employ Employee on a provisional "at Wir basis and to enter
into an Agreement with Employee for temporary employment services upon the
terms and conditions in this Agreement based upon a finding that Employee
possesses specialized skills needed to perform work of a limited duration.
D. Employee Is willing to accept such employment on the terms and conditions set
forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
'I. TERM
1.1 The term of this Agreement shall commence upon the 1st day of July, 2013
and shall end on the 30th of June, 2014, unless terminated earlier as provided herein.
1.2 Employee shall not work more than 960 hours during the term of this
Agreement in accordance with the Government Code and C81PERS post retirement
employment guidelines, as outlined below. The Employee shall be responsible for
monitoring the hours worked during these time periods,
1.3 Employee may work for a CalPERS-covered public agency Without
reinstatement from retirement into active employment, pursuant to Government Code
section 21224, if gi of ft following conditions are met.
a. Employee has specialized skills needed to perform work of limited
duration or his/her employment is needed during an emergency to
prevent stoppage of public business;
b. Employee's temporary employment will not exceed 960 -hours In a
fiscal year (July 1" through June 30th); and
4
c. Employee's rate of pay received will not be less than the minimum,
nor exceed the maximum that is paid to other employees performing
comparable duties.
1.4 By executing this Agreement, Employee certifies pursuant to Government
Code section 7522.56(e)(1) that during the twelve months prior to execution of this
Agreement, Employee has not received any unemployment insurance compensation
arising out of prior employment with a public agency employer.
2. SERVICES TO BE PERFORMED BY EMPLOYEE
Services shall include the following; Receive emergency calls from the public
requesting police, fire or other emergency service; Determine nature and location of
emergency, determine priority and dispatch emergency units as necessary and in
accordance with established procedures; Maintain contact with all units on assignment;
Maintain status and location of police and fire field units; Answer non -emergency calls
and relay information and assistance requests involving other law enforcement
agencies; Monitor all burglary and fire alarms received through automatic detection
alarm systems; Dispatch emergency units as appropriate; Enter, update and retrieve
information from Teletype networks, relating to wanted persons, stolen property, vehicle
registration, stolen vehicles and other Information; Test and inspect equipment as
required; Establish and maintain daily log of all field calls and units dispatched; and
Perform related duties as assigned.
All duties shall be performed in compliance with City ordinances, current policies, rules
and regulations. Employee shall familiarize herself with the City's Employee Policy
Manual and the Newport Beach Police Department Policy Manual. At all times, Employee
agrees to perform all services related to Employee's employment hereunder faithfully and
diligently and to discharge the responsibilities thereof to the best of Employee's ability.
3. COMPENSATION
31 As consideration for the performance of specified services under this
Agreement Employee shall be compensated as follows:
3.1.1 Pay of $34.58 per hour for hours worked pursuant to this Agreement.
Employee shall be paid on a bi-weekly basis corresponding to the City's payroll schedule
and Employee is subject to State and Federal income tax withholdings. The pay of $34.58
per hour shall be considered fair and just compensation and pursuant to Government
Code section 21224(a) no additional compensation, incentives, benefits, or holiday pay, or
other form of compensation in addition to the hourly pay rate will be provided under this
Agreement.
3.2. Employee shall maintain and submit complete records of time expended
pursuant to this Agreement and corresponding to City's payroll schedule.
4. HOURS
4.1 Hours of work are not guaranteed. Employee's services will be provided on
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AGREEMENT FOR TEMPORARY EMPLOYMENT
an as needed, per project basis, upon written request of the Department Director or City
Manager. Employee's hours of work shall not exceed 40 hours per week nor exceed 960
hours total during the term of this agreement.
4.2 It is expressly understood that Employee is a nonexempt Employee and
employment is for an "at will" position.
5. TERMINATION
Employee understands and agrees that:
5.1 Employee's employment is "at will" which means that Employee's
employment with City may be terminated at any time, with or without cause, by either party
by giving 24 hours prior written notice to the other parry.
5.2 Employee's at will status cannot be changed except in writing on a form
signed by the Department Director, City Manager and Employee,
5.3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the
right of the Employee to resign at any time from the temporary position with the City.
54 No promises or representations regarding regular, full time or permanent
employment status have been made to Employee and Employee has no expectation of
permanent employment with the City. Furthermore, Employee has no expectation of Civil
Service classification, rights or status under this Agreement.
5.5 Upon termination of this Agreement, the City shall pay to Employee that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
6. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto and all preliminary negotiations and agreements of
any kind or nature are merged herein. Any modification of this Agreement will be effective
only by written amendment approved as to form by the City Attorney, signed by Employee,
Department Director, City Manager, attested to by the City Clerk, and approved as to form
by City Attorney.
7. EFFECT OF PRIOR AGREEMENTS
This Agreement supersedes any prior agreement between the City and the Employee,
except that this Agreement shall not affect or operate to reduce any benefit or
compensation inuring to the Employee of a kind elsewhere provided and not expressly
provided in this Agreement.
8. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing produced
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AGREEMENT FOR TEMPORARY EMPLOYMENT
(hereinafter "Documents"), prepared or caused to be prepared by Employee, in the
course of implementing this Agreement, shall become the exclusive property of City,
and City shall have the sole right to use such materials in its discretion without further
compensation to Employee or any other party.
9. CONFIDENTIALITY
Employee shall hold and safeguard the Confidential Information in trust for the City and
shall not, without the prior written consent of the City, misappropriate or disclose or make
available to anyone for use outside the City at any time, either during his employment with
the City or subsequent to the termination of his employment with the City for any reason,
including, without limitation, termination by the City for cause or without cause, any of the
Confidential Information, whether or not developed by Employee, except as required in the
performance of Employee's duties to the City. All Documents, including drafts,
preliminary drawings or plans, notes and communications that result from the services
in this Agreement, shall be kept confidential unless City authorizes in writing the release
of information.
10. CONFLICTS OF INTEREST
The Employee may be subject to the provisions of the California Political Reform Act of
1974 (the "Act"), which (1) requires such persons to disclose any financial interest that
may foreseeably be materially affected by the work performed under this Agreement,
and (2) prohibits such persons from making, or participating in making, decisions that
will foreseeably financially affect such interest.
If subject to the Act, Employee shall conform to all requirements of the Act. Failure to do
so constitutes a material breach and is grounds for immediate termination of this
Agreement by City.
11, OUTSIDE ACTIVITIES
Employee is expected to devote his full time, attention and efforts to the performance of
his assigned duties. An Employee shall not engage in any outside employment or
business activities during his workday without written authorization from his department
director. Employee shall not engage in any employment, outside activity, or enterprise
that is inconsistent, incompatible or in conflict with, or that interferes with, his ability to
perform the duties, functions, or responsibilities of his position.
Employees may obtain and/or maintain employment with persons or entities other than
the City or self-employment (outside employment) subject to approval by the
Department Director.
12, WAIVER
A waiver by either party of any breach, of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant or condition contained herein, whether of the same or a different
character.
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AGREEMENT FOR TEMPORARY EMPLOYMENT'
13. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the
authorship of the Agreement or any other rule of construction which might otherwise
apply.
14. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
15. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters relating
to it and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
day and year first above written.
CITY OF NEWPORT BEACH,
A California Municipal Corporation
By:_.._
Dave Kiff
City Manager
APPROVED AS TO FORM:
OFFICE OFT (ESC{T 'ATTORNEY
AarM C. Harp
City Attorney
ATTEST:
Leiiani I. Brown
City Clerk
By:
Michelle Caldwell
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AGREEMENT FOR TEMPORARY EMPLOYMENT