HomeMy WebLinkAboutC-5602 - Grant Agreement - Sobriety Checkpoint Grant Program for 2013-2014 (SC14284)."_... ....
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The Regents of the University of California
School of Public Health, Berkeley, GRANT NUMBER
t - o with Primary Funding from the
California Office of Traffic Safety SC14284
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: � �'yE9E Of d jJ•
GRANT
1. Title of Program
SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013-2014
2. Name of Applicant Agency
4. Period of Grant
NEWPORT BEACH, CITY OF
Month - Day - Year
From: 10/01/13
3. University of California Berkeley, Safe Transportation Research and Education Center
DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION
RESEARCH AND EDUCATION CENTER
To: 09/30/14
5. Description of Program
The goal of the Sobriety Checkpoint Grant Program for 2013-2014 is to reduce the number of victims killed and injured in alcohol -involved
crashes in participating cities. The period of this grant contract ("contract'), October 01, 2013 to September 30, 2014, encompasses two
national mobilization periods: the Winter Holiday Mobilization period, December 13, 2013 - January 01, 2014, and the Labor Day
Mobilization period, August 15, 2014 - September 01, 2014. The Newport Beach Police Department will conduct sobriety checkpoints in
Newport Beach in accordance with this contract. The contract includes the attached Schedule A - Descriptions, Schedule B - Detailed
Budget Estimate, Schedule B-1 - Budget Narrative, and Schedule C - Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $75,500.00
7. Approval Signatures (By signing this page, Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized
B. Authorizing Official For Applicant Agency
Signature
Name: David Ragland Phone: (510) 642-065
Name: Jay Johnson Phone: (949) 644-3701
Title: Director, SafeTREC Fax: (510) 643-992
Title: Chief of Police Fax: (949) 718-1082
Address: UC Berkeley
Address: 870 Santa Barbara Drive
Safe Transportation Research and Education Center
Newport Beach, CA 92660
2614 Dwight Way #7374
Berkeley, CA 94720-7374
Email: davidr@berkeley.edu
Email: ohnson nbpd.org
(Signature) (Date)
(Signature) (Date)
C. Agency Office Authorized to Receive Payments
D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official For Applicant Agency)
Agency: Newport Beach, City of Phone: (949) 644-3123
Name: Jeffrey Title: Lieutenant
s
// 7!
Office: Finance Department
(S� ature) (Date)
Address: 100 Civic Center Drive
Newport Beach, CA 92660
Name: e r Id itle: Sergeant
Tax ID 95-6000751
1P
9 I- -
t Dal
Contact Person: Dan Matusiewicz
Email: dmatusiewicz@newportbeachca.gov
%.- W-0- --V' -
(Signature) (Date)
Page 1
Newport Beach, City of Grant No. SC14284
Schedule A - Description
Sobriety Checkpoint Grant Program for 2013-2014
GOALS
1. To reduce the number of victims killed in alcohol -involved crashes.
2. To reduce the number of victims injured in alcohol -involved crashes.
3. To reduce nighttime (2100 hours to 0259 hours) fatal crashes.
4. To reduce nighttime (2100 hours to 0259 hours) injury crashes.
5. To reduce hit and run fatal crashes.
6. To reduce hit and run injury crashes.
AGENCY OBJECTIVES
1. To conduct a total of 6 sobriety checkpoints by September 30, 2014 (should be a minimum of one checkpoint per
mobilization).
NOTE: If a department elects to combine a Driver License (DL) checkpoint with a sobriety checkpoint, the
department should: 1) inform the public (via the press release) that driver licenses will be checked and
2) conduct DUI/DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead".
To better identify and apprehend drug -impaired drivers in addition to alcohol -impaired drivers, it is
highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug
Recognition Experts (DREs) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE) trained
sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be
National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST)
trained and certified.
To maximize effectiveness, checkpoint operations may be conducted at more than one location on any
evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does
not fund or support independent DL checkpoints.
Only on an exception basis and with OTS pre -approval will OTS fund checkpoint operations that begin
prior to 1800 hours. When practicable it is recommended that checkpoint operations run until 0300 hours.
2. If appropriate, a supervisor(s) should attend OTS -sponsored "DUI Checkpoints - Planning and
Management" eight-hour, POST -certified training by December 31, 2013. Officers are encouraged to
attend this training as well.
3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and
Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation
Research and Education Center (SafeTREC).
4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization
periods and to submit the data by the end of the applicable quarter(s).
page 2
Newport Beach, City of
Schedule A - Description (continued)
Sobriety Checkpoint Grant Program for 2013-2014
MEDIA OBJECTIVES
Grant No. SC14284
1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the
OTS kick-off press release template provided by SafeTREC.
2. During the mobilization periods (December 13 - January 1 and August 15 - September 1), if an AVOID media
campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at
least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases
including checkpoints conducted during the mobilization periods to all major media outlets in the region.
3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press
release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release
template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press
materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used,
grantee should submit the press release to the OTS Public Information Officer at pio apots.ca.gov for his review. Optimum
lead-time would be 10 — 20 days prior to the operation. The approved press release should also be sent to SafeTREC.
For post -operational media communications that report the results of checkpoints, grantee does not need to have the
release approved by OTS.
4. Grantee should use OTS's tagline "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication
materials.
5. To use the following standard language in all press, media, and printed materials: "Funding for this program was
provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration."
6, Grantee should issue to the media a post -operational news release reporting the results of the checkpoint
(do not submit to OTS media communications reporting the results of checkpoints). Any drug -impaired driving arrests
(23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation
should be incorporated into the post -operational media release.
METHOD OF PROCEDURE
Phase 1: Program Preparation (October 1, 2013 — December 12, 2013)
1. Review the contract to ensure compliance with contract provisions.
2. Notify SafeTREC of any changes in contact information. The contract, purchase order number, and Fact Blasts are
emailed to the contact person listed in the agency application.
3. Attend OTS -sponsored "DUI Checkpoints — Planning and Management" eight-hour, POST -certified training by
December 31, 2013.
4. Plan checkpoint staffing, e.g., supervisors, officers, clerical staff, or community service officers as needed to staff
each sobriety checkpoint on an overtime basis.
5. Send a written request to SafeTREC to seek approval of any changes to grant funded work or
deliverables.
6. Order grant approved checkpoint supplies, if applicable.
page 3
Newport Beach, City of Grant No, SC14284
Schedule A - Description (continued)
Sobriety Checkpoint Grant Program for 2013-2014
Phase II: Mobilization (December 13, 2013 — January 1, 2014 and August 15, 2014 — September 1, 2014)
7. After the statewide kick-offpress event in December, grantee should issue a press release announcing the kick-off of
this grant using the OTS kick-off press release template provided by SafeTREC.
8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint
locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator
should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in
the region.
9. For each checkpoint operation grantee should distribute a separate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted within a seven (7 day period, in which case one press
release covering the seven (7�day period that covers all operations will suffice, When using the OTS press release
template provided b SafeTRR C, grantee should forward press releases, media advisories, alerts, and other press
materials to SafeTREC concurrently with distribution to the media. if any other press release format or copy is used
grantee should submit the press release to the OTS Public Informa coin scer`afpo o s.ca. ov for his review. O $mum
lead-time would be 10 —2Tdays prior to the operation. The approved press releases ou a so e sent to SafeTREC.
For post -operational media communications that report the results of checkpoints, grantee does not need to have the
release approved by OTS.
10. Use OTS's tagline, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials.
11. Conduct roil call training. Roll call training costs are not reimbursable.
12. To better identiiv and apprehend drug -impaired drivers in addition to alcohol -impaired drivers, it is highly
recommended that al personnel assigned to staff thegreeting lane of the checkpoint be Drug Recoggnition Experts
(DREs) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE trained sworn officers. At the very minimum,
all officers contacting drivers in the greeting lane should be NHTSA SFST rained and certified.
13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300
hours.
14. Conduct the last checkpoint no later than September 30, 2014,
Phase III: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar
quarter)
15. Submit post -operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day
mobilizations. Submit data by the SafeTREC deadlines.
16. Submit post -operational data on-line for checkpoints conducted outside the mobilization periods. Submit the data by
the end of the applicable quarter. If multiple checkpoints are conducted during e quarter, marl—ze(tota€) the
checkpoint statistics.
17. Issue to the media a post -operational news release reporting the results of the checkpoint. Any drug impaired
driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the resulf of the
checkpoint operation should be incorporated into the post -operational media release.
Phase IV: Claim Submission (at the end of the applicable calendar quarter)
18. Compile actual overtime and checkpoint supply costs incurred for operating the grant -funded checkpoints.
19. Download the claim form from the SafeTREC web site at:
http://www. safetree. berkeley.edu/checkpointgrants/2013-2014checkpoint. html
20. Complete the claim form for the applicable quarter in accordance with Schedule B —Detailed Budget Estimate and
Schedule i3-1 — Budget Narrative,
21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1) to
SafeTREC following the end of the applicable calendar quarter.
nava
Newport Beach, City of
Schedule B - Detailed Budget Estimate
Sobriety Checkpoint Grant Program for 2013-2014
Grant No. SC14284
The Newport Beach, City of will conduct a total of 6 sobriety checkpoints in Newport Beach as described in
Table B below.
Table B
The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will
be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable
benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and
unemployment insurance.
Maximum Reimbursable Amount for Checkpoint Supplies $500.00
Only OTS -approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with
policies established by the OTS.
Grant Total Amount $75,500.00
(Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies)
page 5
Number of
Cost Per Checkpoint
Total Cost
Checkpoints
Winter Holiday Mobilization,
December 13, 2013 — January
01, 2014
(should be a minimum of one
1
$12,500.00
$12,500.00
checkpoint)
Labor Day Holiday
Mobilization, August 15, 2014 —
September 01, 2014 (should
1
$12,500.00
$12,500.00
be a minimum of one
checkpoint)
Number of checkpoints outside
the mobilization periods
4
$12,500.00
$50,000.00
Total Number of
6
Maximum Reimbursable
$75,000.00
Checkpoints
Amount for Checkpoints
The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will
be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable
benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and
unemployment insurance.
Maximum Reimbursable Amount for Checkpoint Supplies $500.00
Only OTS -approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with
policies established by the OTS.
Grant Total Amount $75,500.00
(Maximum Reimbursable Amount for Checkpoints + Maximum Reimbursable Amount for Checkpoint Supplies)
page 5
Newport Beach, City of
Schedule B-1 - Budget Narrative
Sobriety Checkpoint Grant Program for 2013-2014
Grant No, S014284
Newport Beach, City of will be reimbursed for overtime personnel costs and checkpoint supplies to conduct the
checkpoints.
Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel
conducting the appropriate operations) up to the amount of the approved cost per checkpoint and the grant total
stated in Schedule B- Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered
(e.g,, retirement, medicalldentallvision insurance, uniform allowances will rot be covered). Allowable benefits
include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment
insurance.
Budgeted grant activities will be conducted by personnel on an overtime basis; supplanting is not allowable. The grant
covers only the costs of police department personnel. Grants do not cover contractual services. Grant -funded operations
may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher,
clericaltadministrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to
accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the
checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrest/incident
reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts
and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more
than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not
reimbursable.
OTS -approved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are
reimbursable provided that: 1) the total cost of supplies, including tax and shipping, does not exceed the awarded
amount specified in Schedule B; and 2) the unit prices of checkpoint supplies do not exceed OTS -established unit costs.
Download the Checkpoint Supply Policy from the SafeTREC website to ensure compliance of checkpoint supply
purchases. Other direct costs are not reimbursable, except for OTS -approved checkpoint supplies,
Indirect costs are not reimbursable.
Reimbursements are contingent upon the following (exceptions must be approved by SafeTREC):
i. The applicable post -operational data have been submitted using SafeTREC's on-line reporting
system.
ii. The claim form is correctly filled out, using the SafeTREC Excel -based form.
iii. The claim amounts do not exceed the limits set forth in Schedule B —Detailed Budget Estimate.
iv. The information in the overtime slips and the ledger report are consistent and fully support the claim.
V. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are
accepted to support the claim amount. Explanatory documentation such as spreadsheets may be
submitted to provide additional information but cannot be accepted in lieu of a ledger report(s).
vi. An invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a
sufficient description of the purchased item(s), quantity, and unit cost.
vii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized
to Sign Claims (Box D) as designated in the grant cover page.
viii. Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with SafeTREC documentation requirements.
ix. The final claim is submitted no later than October 31. 2014.
page 6
Newport Beach, City of
Schedule C - Terms and Conditions
Sobriety Checkpoint Grant Program for 2013-2014
A. INDEMNIFICATION
Grant No. SC14284
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents,
and employees, the Regents of the University of California, its officers, agents, and employees from any and all
claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any
other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this contract, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract.
B. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of the State of California.
C. NON -ASSIGNABILITY
The obligations of the applicant agency under this Contract are not assignable to any third party.
D. USE OF UNIVERSITY NAMEITRADEMARKS
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial
context, such as may appear on products, in media (including web sites) and print advertisements in cases
when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All
uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents
of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance
with the State of California Education Code Section 92000.
411ii:4711THIZ _1111011
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency
without cause at any time upon giving prior written notice. In the event that this contract is suspended,
terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for
services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said
payment shall be computed in accordance with Schedules B and B-1, provided that the maximum amount
payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for
services provided hereunder prior to the effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 8,
nano
Sobriety Checkpoint Gray, Program for 2013-2014 Grant Number
SC14284
APPROVED AS TO FORM:
CITY ATTOTNE ( S OFFICE
Date:
By:
Aarori C. Harp
City Attorney
ATTEST:
Date:
By:
Leilani I. Brown
City Clerk
poRNN
CIN OF
NEWPORT BEACH
City Council Staff Report Agenda Item No. 16
September 10, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Jay R. Johnson, Chief of Police
949-644-3701,JJohnson@nbpd.org
APPROVED:
Jeff Lu, Lieutenant
949-644-3740..d#;g
TITLE:cceptanc&�of 2013/2014 State of California, Office of Traffic
�
Safety, DUI Enforcement and Awareness Program Grants #PT1409
and #SC14284
ABSTRACT:
The Police Department seeks acceptance of two grants totaling $358,410, both granted
from the State of California, Office of Traffic Safety (OTS) to fund a Driving Under the
Influence (DUI) Enforcement and Awareness Program, traffic safety enforcement, and
DUI Sobriety Checkpoints.
RECOMMENDATIONS:
1. Authorize the City Council to accept a $282,910 "Selective Traffic Enforcement
Program" (STEP) award granted to the Newport Beach Police Department by
the OTS per Council Policies F-3 and F-25. Therefore, to comply with Council
Policy F-3, City Council must formally accept the award of $282,910 and create
a new appropriation to expend the money.
2. Approve a Budget Amendment increasing Police revenue estimates and
expenditure appropriations by $282,910.
3. Authorize the City Council to accept a $75,500 "Sobriety Checkpoint Grant
Program" award granted to the Newport Beach Police Department by the OTS
per Council Policies F-3 and F-25. Therefore, to comply with Council Policy F-3,
City Council must formally accept the award of $75,500 and create a new
appropriation to expend the money.
4. Approve a Budget Amendment increasing Police revenue estimates and
expenditure appropriations by $75,500.
Acceptance of 2013/2014 State of California, Office of Traffic Safety, DUI Enforcement
and Awareness Program Grants #PT1409 and #SC14284
September 10, 2013
Page 2
FUNDING AVAILABILITY:
The first Budget Amendment records and appropriates $282,910 in additional revenue
from the OTS STEP grant and $282,910 in increased expenditure appropriations. The
revenue will be posted to the OTS STEP FY 14 account, 127-492A, and the expenditure
appropriations will be posted to the various expenditure accounts in division 1276 of the
OTS Fund, according the following breakdown:
1276-7041
Overtime: Safety
$ 255,300
1276-7425
Medicare Fringes
$ 3,769
1276-8100
Travel & Meetings
$ 3,841
1276-9100
Rolling Equipment
$ 20,000
Total FY 14 STEP Grant
The second Budget Amendment records and appropriates $75,500 in additional
revenue from the OTS Sobriety Checkpoint grant and $75,500 in increased expenditure
appropriations. The revenue will be posted to the OTS Sobriety Checkpoint FY 14
account, 127-4928, and the expenditure appropriations will be posted to the various
expenditure accounts in division 1277 of the OTS Fund, according to the following
estimated breakdown:
1277-7041 Overtime: Safety $ 73,900
1277-7425 Medicare Fringes $ 1,100
1277-8250 Special Dept Expense, NOC $ 500
Total FY 14 Sobriety Checkpoint Grant
DISCUSSION:
Background:
The City of Newport Beach has been awarded two grants from the State of California,
OTS, to increase DUI Enforcement and Awareness and to fund additional traffic safety
enforcement, in the City of Newport Beach. Grant number PT1409 ("Selective Traffic
Enforcement Program") and grant number SC14284 ("Sobriety Checkpoint Grant
Program") will both become effective October 1, 2013, and expire September 30, 2014.
This combined $358,410 in grant funds will pay for overtime costs for officers
specifically assigned to DUI enforcement and awareness programs, including six DUI
checkpoint operations, additional traffic safety saturation patrols, and the purchase of a
new Changeable Message Sign Trailer with Speed Radar.
Acceptance of 2013/2014 State of California, Office of Traffic Safety, DUI Enforcement
and Awareness Program Grants #PT1409 and #SC14284
September 10, 2013
Page 3
In 2010, the latest OTS statistics available, OTS rated 103 California cities with
population in the 50,000 to 100,000 range. At that time Newport Beach ranked as
follows:
Category
Rankin
Persons killed or injured in alcohol -involved collisions
6
Total alcohol -involved collisions
1
Alcohol -involved collisions with drivers between thea es of 21 and 34
21
Alcohol -involved collision with drivers under 21
48
The Police Department, in an effort to improve our DUI programs, and to reduce the
number of deaths and injuries involving alcohol-related driving, speed, red-light running
and other primary collisions factors, applied for and was awarded two OTS grants in the
total amount of $358,410, pending approval of the City Council. Both are reimbursable
grants, in that funds are repaid after the City incurs the overtime expense. Claims for
reimbursement are made quarterly, and payments are processed by the State
thereafter.
The "Selective Traffic Enforcement Program" grant ($282,910) allows for the funding of
overtime associated with 125 DUI saturation patrols, 20 primary collision factor
saturation patrols, 5 distracted driving saturation patrols, 3 motorcycle safety saturation
patrols, and a Warrant Service operation, Stakeout operation and Court Sting operation,
all three of which target multiple or repeat DUI offenders. This STEP grant also
provides funding ($20,000.00) for the purchase of a new speed radar trailer, to
supplement those already in-service in the City. The "Sobriety Checkpoint Grant
Program" grant ($75,500) allows for the funding of overtime associated with six DUI
checkpoint operations and $500.00 for the purchase of OTS -approved checkpoint
supplies.
This year, OTS has, again, separated the "Selective Traffic Enforcement Program" grant
funds from the "Sobriety Checkpoint Grant Program" funds and that is the reason for
two separate OTS grants for the upcoming FY. Prior to last year, one OTS grant funded
both programs.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
3
Acceptance of 2013/2014 State of California, Office of Traffic Safety, DUI Enforcement
and Awareness Program Grants #PT1409 and #SC14284
September 10, 2013
Page 4
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
(240�'-
Jay nso
Chid6f of Police
Attachments: OTS Award Letter, STEP Grant
OTS Award Letter, Sobriety Checkpoint Grant
Budget Amendments
a
STATE. OF CALIFORNIA
OFFICE OF TRAFFIC SAFETY
2208 KAUSEN DRIVE. SUITE 300
ELK GROVE, CA 95758
www.ots.ca.gov
(916)509-3030
(800) 735-2929 (TTITDD-Referral)
(916) 509-3055 (FAX)
May 16, 2013
Jeff Lu, Lieutenant
Newport Beach Police Department
870 Santa Barbara Drive
Newport Beach, CA 92660
Dear Lieutenant Lu:
EDMUND G. BROWN JR., GOVERNOR
r-
„
r A,,
oC erne)
Or TIIC MIITT
Grant No. PT 1409
Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively
approved your funding request for the proposal titled "Selective Traffic Enforcement Program" in the
amount of approximately $282,910.00.
Your OTS Coordinator will contact you, to discuss your proposal and explain the Grant Agreement
process. It is our goal to have all new grants start no later than October 1, 2013. If approval from a
City Council or the Board of Supervisors is required, you should begin that process now. Do not incur
grant reimbursable costs prior to the receipt of your official approval packet from OTS or before your
grant start date.
OTS will initiate a statewide media news release regarding 2014 proposals selected for funding. Your
agency should not publically announce this tentative award until the grant agreement is fully
negotiated and signed by OTS.
Again, congratulations on the success of your proposal. If you have any questions, please contact
Julie Schilling, Regional Coordinator, at (916) 509-3018 or a -mail at julie.schilling@ots.ca.gov.
Sincerely,
4'`w(;
CHRISTOPHER J. MURPHY
Director
JS:kn
STATE OF CALIFORNIA
OFFICE OF TRAFFIC S"ETY
2208 KAUSEN DRIVE. SURE 300
ELK GROVE. CA 95758
www.ots.ca.gov
(918)509-3030
(800) 735-2929 (TTITDD-Relemal)
(918) 509-3055 (FAX)
May 24, 20,13
Jeffrey Lu, Lieutenant
Newport Beach Police Department
870 Santa Barbara Drive
Newport Beach, CA 92660
Dear Lieutenant Lu:
EDMUND G. BROWN JR., GOVERNOR
�rf
cw urowx1• FOA, 11.1 er rewrn< urrr<♦
Grant No. SC14284
Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively
approved your funding request for the application titled "Sobriety Checkpoint Grant Program" for
the amount of $75,500.00. This award includes a maximum of $500.00 for the purchase of OTS -
approved checkpoint supplies. The approval is for the operation of six checkpoints in
Newport Beach in the period, October 1, 2013 to September 30, 2014. The maximum allowed cost
per checkpoint is $12,500.00.
The University of California Berkeley Safe Transportation Research and Education Center
(SafeT.REC), who is administering the grant funds for OTS, will e-mail a grant contract to the
contact listed on the application. Please have the Authorizing Official and any additional
individuals authorized to sign claims sign the contract. Send the contract to SafeTREC no later
than September 3, 2013. It is our goal to have all new grants start no later than October I, 2013.
The SafeTREC will issue you a copy of the signed, fully executed grant contract.
If approval from your City Council or Board of Supervisors is required, you should begin that
process now. Do not incur costs prior to the date of the signed, fully executed contract from
SafeTREC.
Again, congratulations on the success of your application. If you have any questions, please contact
Shar Rauch, SafeTREC Program Coordinator at (5 10) 643-1774 or by e-mail at
checkpoint@berkelev.edu.
Sincerely, A
OL
t,�2;
CHRISTOPHER J. MURPHY
Director
CM:kn
cc: Shar Rauch
City of Newport Beach
BUDGET AMENDMENT
2013-14
EFFECT ON BUDGETARY FUND BALANCE:
�X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 14BA-012
AMOUNT: 535e,a1o.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
Ij No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept two State of California, Office of Traffic Safety (OTS)
Grants (PT1409 & SC14284) for increasing DUI Enforcement and Awareness and funding additional traffic safety enforcement.
Funds will be used to pay for overtime costs for officers specifically assigned to these programs, related travel & training costs,
as well as a new radar trailer for program use.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
Fund/Division Account Description
127 492A OTS Grants - FY 14 OTS Selct Traffic Enfrc $282,910.00
127 492B OTS Grants - FY 14 OTS Sobriety Chckpt $75,500.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 1276 FY14 OTS Select Traffic Enforcement Program (STEP)
Account Number 7041 Overtime, Safety & 1/2 Time $255,300.00
Division Number 1276 FY14 OTS Select Traffic Enforcement Program (STEP)
Account Number 7425 Medicare Fringes $3,769.00
Division Number 1276 FY14 OTS Select Traffic Enforcement Program (STEP)
Account Number 8100 Travel & Meetings NOC $3,841.00
Division Number 1276 FY14 OTS Select Traffic Enforcement Program (STEP)
Account Number 9100 Rolling Equipment $20,000.00
Division Number 1277 FY14 OTS Sobriety Checkpoint Program
Account Number 7041 Overtime, Safety & 1/2 Time $73,900.00
Division Number 1277 FY14 OTS Sobriety Checkpoint Program
Account Number 7425 Medicare Fringes $1,100.00
Division Number 1277 FY14 OTS Sobriety Checkpoint Program
Account Number 8250 Special Dept Expense, NOC $500.00
Autmatic System Entry. p p.
Signed: s2/
O._ .- 3
anci I nan rector Date
Signed: I
mi strative Approval: City Manager ate
City Council Approval: City Clerk Date