HomeMy WebLinkAboutC-5776 - Cooperative Agreement No. C-3-2083 for the Newport Boulevard (South) Regional Traffic Signal Synchronization Project_J
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AMENDMENT NO. 2 TO
COOPERATIVE AGREEMENT NO. C-3-2083
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF COSTA MESA AND NEWPORT BEACH
FOR
THE NEWPORT BOULEVARD (SOUTH)
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS AMENDMENT NO. 2 is made and entered into this 11— day of ec P,
2018, by and between the Orange County Transportation Authority, ("AUTHORITY"), and the Cities
of Costa Mesa and Newport Beach (hereinafter referred to as the "PARTICIPATING AGENCIES").
WITNESSETH:
WHEREAS, by Agreement No. C-3-2083 dated May 5, 2014, as last changed by
Amendment No. 1 dated August 8, 2016, AUTHORITY and PARTICIPATING AGENCIES entered
into a cooperative agreement for the coordination of traffic signals across multiple jurisdictional
boundaries as a part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization
Program Project P (Project P) to enhance countywide traffic flow and reduce congestion; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of the
agreement for an additional six (6) months to June 30, 2019;
NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-3-2083 is
hereby amended in the following particulars only:
/
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AMENDMENT NO. 2 TO
COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH - RTSSP
1. Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 12, Paragraph A, line 23,
to delete "December 2018", as the expiration date of the Agreement and in lieu thereof, insert
"June 30, 2019".
The balance of Agreement No. C-3-2083 remains unchanged.
This Amendment shall be made effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to
Agreement No. C-3-2083 to be executed on the date first above written.
CITY OF COSTA MESA
ORANGE COUNTY TRANSPORTATION AUTHORITY
�
A - ADL �cG� o----
Bv: ' Jim - By; cl4kal-7,
Raja Sethuraman Meena Katakia
Public Services Director Manager, Capital Projects
ATTEST:
By: bw& 3y2m
Brenda Green
City Clerk
APPROVED FORM:
By:
Tom Duarte
City Attorney
Date: I I _ ()"Ir J f
APPROVED AS TO FORM:
By:
Ja s M. Donich
eneral Counsel
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AMENDMENT NO. 2 TO
COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH - RTSSP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to
Agreement No. C-3-2083 to be executed on the date first above written.
CITY OF NEWPORT BEACH
By:
A,,--
G(aedK. Leung
City Manager
ATTEST:
By
/,/Leila i. Brown
City Clerk
APPROVED AS TO FORM:
By: CLI -
Foc, Aaron C. Harp W.""' i`'a'`Q
City Attorney
Date: 11 /1 � / 201,6
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2083
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
1kno
THE CITIES OF COSTA MESA AND NEWPORT BEACH
FOR
THE NEWPORT BOULEVARD (SOUTH)
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS AMENDMENT NO. 1 is made and entered into this 0" day of b4a
,
2016, by and between the Orange County Transportation Authority, ("AUTHORITY"), and the Cities
of Costa Mesa and Newport Beach (hereinafter referred to as the "PARTICIPATING AGENCIES").
WHEREAS, by Agreement No. C-3-2083 dated May 5, 2014, AUTHORITY and
PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
congestion; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to revise
"Attachment B — Detailed Local Match Commitment" to reflect changes in match distribution;
NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-3-2083 is
hereby amended in the following particulars only:
1. Delete "Attachment B — Detailed Local Match Commitment' in its entirety and, in lieu
thereof, insert, "Attachment B — Detailed Local Match Commitment, Amendment No. 1", which is
attached to this Amendment, and by this reference incorporated herein.
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH - RTSSP
The balance of Agreement No. C-3-2083 remains unchanged.
This Amendment shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-3-2083 to be executed on the date first above written.
CITY OF COSTA MESA n ORANGE COUNTY TRANSPORTATION AUTHORITY
By: VI /
Jardes 15Ross
Intdrim Public Services Director
Brenda Green
City Clerk
APPROVED TO O
By:
Tom uarte '
City Attorney i I`
Date:
1 Meena Katakia '
Manager, Capital Projects
Q
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH -RTSSP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-3-2083 to be executed on the date first above written.
CITY OF NEWPORT BEACH
By:
Dav'L�-Kiff z
City Manager
ATTEST:
By: A.Y/WI/1/bl'l. /Pf • ,l )ryy'y
Leilani I' Brown
City Clerk
APPROVEDASTO FO,,RAM: I �
By: D4 -A I`�"\
Aaron C. Harp
City Attorney
Date:
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT B
NEWPORT BOULEVARD SOUTH — RTSSP
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Cost Mesa
$ 81,167.00
$ 81,047.00
$ 162,214.00
City of Newport Beach
$ 163,935.00
$ 0
$ 163,935.00
TOTAL
$ 245,102.00
$ 81,047.00
$ 326,149.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Costa Mesa
AQMD
$ 81,167.00
City of Newport Beach
General Fund
$ 163,935.00
and
Transportation and
$
Circulation Fund (Local)
$
TOTAL
$ 245,102.00
B. In -Kind Services
i. Specific Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
N/A
$
$
TOTAL
$
Page B - 1
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT B
NEWPORT BOULEVARD SOUTH — RTSSP
ii. Staffing Commitment.
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total'
Project
Hours
HourlyRate
City of Costa
Project Manager
Project
122
$150.00
$ 18,300.00
Mesa
Administration
City of Costa
Construction
Mesa
Senior Engineer
Management/
120
$151.00
$18,120.00
Inspection
City of Costa
Construction
Mesa
Assistant Engineer
Management /
220
$104.50
$ 22,990.00
Inspection
City of Costa
Public Works
Construction
Mesa
Inspector
Management/
228.9
$94.50
$21,637.00
Inspection
Total for City of Costa Mesa:
$81,047.00
TOTAL IN-KIND MATCH':
$ 81,047.00
"Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total' dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
Page B - 2
1�
C 1 COOPERATIVE AGREEMENT NO. C-3-2083
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF COSTA MESA AND NEWPORT BEACH
6 FOR
7 THE NEWPORT BOULEVARD (SOUTH)
8 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
9 THIS COOPERATIVE AGREEMENT (Agreement), is effective this' --day of rx.
10 201etween the Orange County Transportation Authority, 550 South Main Street, P.O. Box
11 Orange, California 92863-1584, a public corporation of the State of California (hereinafter referred to as
12 "AUTHORITY"), and the Cities of Costa Mesa and Newport Beach (hereinafter referred to as
13 "PARTICIPATING AGENCIES") each individually known as "PARTY" and collectively known as
14 "Parties".
15 RECITALS:
16 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working
17 together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed
18 Measure M (M2) Regional Traffic Signal Synchronization Program (Project P) to enhance countywide
19 traffic flow and reduce congestion; and
20 WHEREAS, the AUTHORITY has completed the competitive 2013 Call for Projects (hereinafter,
21 "2013 CALL") in support of Project P and awarded Project P funds based on the application (hereinafter,
22 "APPLICATION') prepared by the City of Costa Mesa (hereinafter referred to as the "APPLICANT
23 AGENCY") for implementation of signal synchronization of traffic signals along Newport Boulevard -
24 South (hereinafter, "PROJECT'); and
25 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected to
28 designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry out
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KI
COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
the signal synchronization PROJECT; and
WHEREAS, the PROJECT will include approximately thirty-three (33) traffic signals as identified
in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached and referred to
herein as Attachment A; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware, firmware, and/or software upgrades to traffic controllers, traffic telecommunications
and intertie systems, central traffic master controllers and associated systems (hereinafter collectively
referred to as 'TRAFFIC CONTROL ELEMENTS"), which are to be constructed and or installed and
implemented as part of the PROJECT as identified in Attachment A; and
WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other traffic control elements (OTHER ELEMENTS) that should be installed at the same
time as the construction of the PROJECT and are not a part of this Agreement; and
WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the
responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course of
the project; and
WHEREAS, based on Attachment A, the AUTHORITY agrees to implement the PROJECT; and
WHEREAS, the PARTICIPATING AGENCIES, per the M2 Ordinance, agree to provide
PROJECT funding in a combined cash match and in-kind services match of Three Hundred, Twenty -Six
Thousand, One Hundred, Forty -Nine dollars ($326,149.00), equivalent to twenty percent (20%) of the
PROJECT cost as shown in Attachment B; and
WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P as part of M2; and
WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of
the PROJECT.
WHEREAS, the Orange County Transportation Authority Board of Directors approved funding for
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH – RTSSP
the PROJECT and authorized the Chief Executive Officer to negotiate and execute this Agreement on
April 8, 2013.
WHEREAS, the CITY of Costa Mesa's City Council approved this Agreement on the
�5 day ofJ Y �t170 —,20/4
WHEREAS, the CITY of Newport Beach's City Council approved this Agreement on the
day of ��Ch 20 (�
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement
between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior representations,
understandings and communications between the parties. The invalidity in whole or in part of any term or
condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement.
The above referenced Recitals are true and correct and are incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force and
effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when
specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written
amendment to this Agreement and issued in accordance with the provisions of this Agreement.
C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force and
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
1 effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING AGENCIES
2 except when specifically confirmed in writing by an authorized representative of PARTICIPATING
3 AGENCIES by way of a written amendment to this Agreement and issued in accordance with the
4 provisions of this Agreement.
5 ARTICLE 2. SCOPE OF AGREEMENT
6 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
7 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree that
8 each will cooperate and coordinate with the other in all activities covered by this Agreement and any other
9 supplemental agreements that may be required to facilitate purposes thereof.
10 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
11 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
12 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by the
13 APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP Guidelines.
14 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
15 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
16 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
17 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
18 D. AUTHORITY shall perform web -based public outreach activities for the project to
19 communicate major project milestones and results.
20 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements as
21 described in Comprehensive Transportation Funding Program (CTFP).
22 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon close-out of
23 PROJECT, may perform a technical and/or field review to ensure that the CTFP Guidelines policies and
24 procedures were followed. Such a review may be performed one hundred and eighty (180) days after the
25 PROJECT three-year grant period is complete. If the technical and or field review determines that any of
26
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
1 the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must return the
2 amount of funding used to perform the ineligible activity to AUTHORITY.
3 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the PROJECT
4 2013 CALL APPLICATION and Attachment B for the dollar cash match at the start of the PROJECT or at
5 a mutually agreed upon time to facilitate any respective AGENCY funding timeframes
6 H. AUTHORITY shall request updates on the PROJECT as part of semi-annual review
7 process, including documentation of in-kind match conforming to Attachment B and will include the
8 PROJECT in the list of active projects in OCfundTrAcker until completion of the three year grant period.
9 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders.
10 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
11 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
12 implementation of the PROJECT:
13 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage, procure,
14 and complete the PROJECT as identified in Attachment A.
15 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
16 C. To collect manual intersection movement and automated machine traffic counts.
17 D. To develop new timing plans optimized for signal synchronization.
18 E. To provide updated timing plans and traffic count data to the PARTICIPATING
19 AGENCIES.
20 F. To prepare a "Before and After Study" for the PROJECT as described in the Measure M2
21 Eligibility Guidelines adopted by the AUTHORITY. The `Before and After Study" for the project is
22 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
23 8.111.9) for the PROJECT. The AUTHORITY shall provide the "Before and After Study" to the
24 PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
25 shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY shall
26 provide a "Before and After Study" video of a representative portion of PROJECT.
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
1 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after Primary
2 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
3 ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES
4 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation and
5 funding of the PROJECT:
6 A. Provide a technical representative to meet and participate as a member of the
7 PROJECT's Traffic Forum.
8 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
9 PROJECT.
10 C. To participate and support the PROJECT implementation within the timeframe outlined
11 in the APPLICATION and consistent with the CTFP Guidelines adopted by the AUTHORITY.
12 D. To provide the AUTHORITY all current intersection, local field master, and or central
13 control system timing plans and related data upon request.
14 E. To provide the local cash match and or documentation for the in-kind services match for
15 the PROJECT in accordance with Attachment B. Failure to provide included local cash match and or
16 evidence of in-kind services match may result in the loss of future participation for competitive funding
17 opportunities
18 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
19 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
20 receipt of an invoice.
21 G. PARTICIPATING AGENCIES that have included an in-kind services match as identified in
22 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
23 H. To waive all fees associated with any local agency permits that may be required of the
24 OCTA Consultant, sub — consultants, and/or service or equipment providers in the performance of this
25 project.
26
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
1 L PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the PROJECT
2 as part of semi-annual review process until completion of the three year PROJECT grant period.
3 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders.
4 J. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
5 the three year grant period is complete and continue until the end of the PROJECT per additional
6 Maintenance of Effort as specified in the APPLICATION.
7 ARTICLE 6. DELEGATED AUTHORITY
8 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
9 Agreement are delegated to their respective City Manager/County Executive Officer, or designee and the
10 actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to
11 AUTHORITY's Chief Executive Officer or designee.
12 ARTICLE 7. AUDIT AND INSPECTION
13 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
14 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
15 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
16 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
17 period of five (5) years after final Closeout of PROJECT, or until any on-going audit is completed. For
18 purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's acceptance
19 of Closeout of Project and Final Report into the OCfundTrAcker System. AUTHORITY shall have the right
20 to reproduce any such books, records, and accounts. The above provision with respect to audits shall
21 extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor.
22 ARTICLE 8. INDEMNIFICATION
23 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES' shall defend (at
24 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
25 AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, its officers, directors, employees, and
26 agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims,
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
1 demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
2 penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not
3 limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES's employees
4 included), for damage to property, including property owned by AUTHORITY, or from any violation of any
5 federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful
6 misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or agents in connection with
7 or arising out of the performance of this Agreement.
8 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
9 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify,
10 protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees, and agents
11 (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims,
12 demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
13 penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not
14 limited to Claims arising from injuries to or death of persons (AUTHORITY's employees included), for
15 damage to property, including property owned by PARTICIPATING AGENCIES, or from any violation of
16 any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful
17 misconduct of AUTHORITY, its officers, directors, employees or agents in connection with or arising out of
18 the performance of this Agreement.
19 C. The indemnification and defense obligations of this Agreement shall survive its expiration or
20 termination.
21 ARTICLE 9. ADDITIONAL PROVISIONS
22 A. Term of Agreement: This Agreement shall be effective on f to ."5 20!T, and shall be in
It -
23 full force and effect for——monfl;s through December 2018. }
24 B. Termination: In the event either Party defaults in the performance of their obligations under
25 this Agreement or breaches any of the provisions of this Agreement, the non -defaulting Party shall have
26 the option to terminate this Agreement upon thirty (30) days' prior written notice to the other party.
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
1 C. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
2 state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction
3 over the PROJECT.
4 D. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they
5 are authorized to execute this Agreement on behalf of said parties and that, by so executing this
6 agreement, the parties hereto are formally bound to the provisions of this Agreement.
7 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
8 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
9 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition
10 of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
11 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
12 number of counterparts, each of which, when executed and delivered shall be deemed an original and all
13 of which together shall constitute the same agreement. Facsimile signatures will be permitted.
14 G. Force Maieure: Either Party shall be excused from performing its obligations under this
15 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
16 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
17 commandeering of material, products, plants or facilities by the federal, state or local government; national
18 fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause is
19 presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the
20 control and is not due to the fault or negligence of the Party not performing.
21 H. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
22 authority hereunder may be assigned in whole or in part by either Party without the prior written consent of
23 the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed void
24 and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent
25 assignment, nor the waiver of any right to consent to such subsequent assignment.
26 I. Governing Law: The laws of the State of California and applicable local and federal laws,
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
regulations and guidelines shall govern this Agreement.
J. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
K. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To COSTA MESA:
To NEWPORT BEACH:
City of Costa Mesa
City of Newport Beach
77 Fair Drive
P.O. Box 1200
Costa Mesa, CA 92686
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658-8915
Attention: Raja Sethuraman
Transportation Services Manager
Attention: Brad Sommers
Senior Civil Engineer
Tel: 714/754-5032
Tel: 9491644-3326
Email: raia.sethuraman(a)costamesaca qov
Email: bsommersCcbnewporfbeachca. ov
To AUTHORITY:
Orange County Transportation Authority
550 South Main Street
Orange, CA 92863-1584
Attention: Venita Anderson
Senior Contracts Administrator
Tel: 714/560-5446
Email: vandersonWocta.net
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COOPERA..✓E AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-3-2083 to be executed on the date first above written.
CITY COSTA ME, A//i/i�� ORANGE CCN ry3RANSPORTATION AUTHORITY
in
ATTEST:
By: -kwk aum
Brenda Green
City Clerk
APPROVE F 1�:
By:
Tom'/Duart
City Attorney
Dated:_ J a 11�
I ?j
DarreVohnso
Chief ecu ' e Officer
PPROVED AS TO FORM:
y:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOWENQED)
Kia MMazavi
Executive Dire c lanning
Dated: �z - z, — /
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COOPERATIVE AGREEMENT NO. C-3-2083
NEWPORT BOULEVARD SOUTH — RTSSP
This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-3.2083 to be executed on the date first above written.
CITY OF NEWPORT BEACH
By:
4 " LA—) 21
/Rush WWII, II
Mayor
ATTEST:
By:
Leilani I. Brown
City Clerk
APPROV T FORM:
By:17 1
Aa . Harp
City Attorney
Dated:
Page 12 of 12
SFO R tO�
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
SCOPE OF WORK
Newport Boulevard — South Corridor
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the components
necessary to improve and enhance signal timing and synchronization services and operations for all
signalized intersections on the Newport Boulevard (South) Corridor Traffic Signal Synchronization
Project (PROJECT). This Scope of Work (SOW), as Attachment A to the Cooperative Agreement
C-3-2083, includes all written text plus tables and maps showing locations for construction, inclusive.
PROJECT DESCRIPTION — GENERAL PROVISIONS
The PROJECT shall be completed in two distinct phases: Primary Implementation and On-
going Monitoring and Maintenance, respectively.
The On — Call Traffic Engineering Consultant (CONSULTANT) assigned the Contract Task
Order (CTO) for this PROJECT shall complete Primary Implementation phase within one year
of Notice to Proceed. Upon acceptance of the Primary Implementation phase by the PARTIES,
CONSULTANT shall then commence the Ongoing Monitoring and Maintenance
phase. Ongoing Monitoring and Maintenance will have duration of 24 months. PROJECT
Closeout of the total three year PROJECT length shall occur upon receipt of Final Report and
acceptance by all PARTIES.
The PROJECT length is approximately (7) miles and includes thirty-three (33) signalized
intersections. The two (2) Orange County participating agencies are the Cities of Costa Mesa
(APPLICANT AGENCY) and Newport Beach. The street was proposed for synchronization by the
City of Costa Mesa as part of the 2013 Call for Projects for Project P corridors from Renewed
Measure M (M2). The term PARTIES shall refer to all participating AGENCIES and OCTA.
Caltrans is not a participating agency to the AGREEMENT, but owns intersections on the corridor.
All work performed on the PROJECT at Caltrans locations shall be considered a PROJECT
Contract Line Item. The AGENCIES have designated OCTA to act as LEAD AGENCY for this
PROJECT.
Traffic Signals to be synchronized along the corridor are controlled by the AGENCIES listed above.
The AGENCIES along the corridor utilize several different types of controllers, including Type
170E, Type 2070, and NEMA TS - 1 or 2, and Advanced Transportation Controller (ATC) each with
their own respective firmware or operating systems and characteristics. The respective agencies
also interface with these controllers utilizing unique Central Systems and are planning on
expanding/extending those systems onto this corridor.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized traffic signal
synchronization timing, including the development and implementation of timing plans at all
signalized intersections;
• Determine and make recommendations for all traffic signal equipment and infrastructure
related solely to improve and/or enhance synchronization and overall corridor operational
efficiencies; and
• Upon approval by the owning AGENCY and OCTA, procure, furnish, and install all
approved infrastructure improvements for PROJECT.
Page A - 1
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns;
• Maximize the number of intersections traversed on a green indication vs. those stopped by
a red indication;
• Reduce stops, decrease travel times, and reduce overall delay;
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination of
interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing service for the
traffic signal coordination project. Tasks are listed in sequential order for clarity. However, some
tasks may run concurrently or commence prior to the order listed.
Task 1: Project Management
Project Management is ongoing throughout the duration of the PROJECT. This task includes day-
to-day project management, such as meetings, progress reports, tracking of schedules, invoicing,
and overall administration of the PROJECT. The project management team, comprised of
Authority personnel including internal on — call consulting support firms, and the On—Call Traffic
Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and will act in
that capacity at meetings with the respective corridor AGENCIES. The following list is a minimum
of what is required of this task:
The selected CONSULTANT for PROJECT shall prepare a detailed Project Management Plan
(PMP) that includes budget and schedule estimates for all of the tasks described in the SOW,
providing specific project milestones for review and approval by the Authority Project Manager
(APM), Project Manager III — Regional Modeling/Traffic Operations, or designated
representative. These items shall be detailed and include expected meetings, activities (by
work task, whether performed by CONSULTANT team or by others), start dates, activity
durations, product submittal dates, relationships among work tasks (including critical path
items), and a detailed GANT flow chart for the project tasks, and float time. The PMP shall also
define the roles of the Project Manager, Project Assistant, and Project Manager's Reporting
Contact Person, as well as their corresponding contact information. CONSULTANT shall
finalize the report based on comments received from the project sponsor, other involved
AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick -Off Meeting with the APM and AGENCY
representatives.
a. The first stage will be to kick-off the project with the APM; establish communication
channels and protocols; discuss the SOW, schedule, and budget; gather available
information; and obtain a thorough understanding of the goals for the project. Specific
topics to discuss include data collection needs, specific Traffic Signal Timing Optimization
software programs specified herein, specific construction items and procurement
methodologies, and PROJECT schedule.
Page A - 2
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
b. The second stage of the meeting will be the PROJECT Traffic Forum with the
CONSULTANT, APM, and AGENCY representatives that have signalized intersections
along the PROJECT. Data collection needs and requirements shall be outlined to the
involved AGENCIES. CONSULTANT shall notify each AGENCY of the type of work, and
when the work is to be performed within that AGENCY. CONSULTANT shall notify each
participating AGENCY any and all documents that need to be produced pertaining to the
construction of the facilities and the coordination, including but not limited to: as -built
drawings, new Plans, Specifications and Estimates (PS&E) for new construction to be built
as part of this project, Intersection timing charts, existing Synchro models, aerial photos,
ADT and TMC data, and etc. The APM may assist in this endeavor to facilitate time
constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of these
meetings will be to ensure that proper input is being received and included in the work effort by
CONSULTANT and the Authority.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and
direction of the work, and provide notes of these meetings as directed by the Authority to all
participants. These meetings will also serve to provide feedback between the project
development team and CONSULTANT regarding specific issues of the effort, including
facilitating the development of measures of effectiveness, construction alternatives and
mitigations, and as specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority -led Traffic Forum
(formerly ITS Roundtable), updating the group on the effort, its status, and other items as
determined by Authority staff. The Traffic Forum is a semi — annual forum envisioned to further
communication and information exchange between the Authority and the local AGENCIES
regarding signal coordination and ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to summarize
the findings. CONSULTANT shall attend and present at other AGENCY committee meetings,
and intergovernmental meetings as directed by the Authority. The purpose of these meetings
may be to inform attendees about the project, signal synchronization in general, the PROJECT
potential strategies, and other relevant information.
a. At a minimum, a total of 10 meetings (this maybe adjusted upon agreement of the PARTIES),
2 Board, 2 Committee, and 6 project team and other meetings shall be used for scheduling
and budgeting purposes.
Page A - 3
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
Deliverables — Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan — one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the work effort
and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit an informal weekly summary of work performed in text, rich
text, or MS Word formats for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including agenda, action
items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be those currently used by OCTA: MS Office
2010 format, and Adobe Acrobat pdf files.
8. All electronic data produced for this project shall be provided on CD -R, Flash Media, DVD -R or
similar hardware non-volatile memory device.
9. All correspondence shall include as a recipient the project mailbox at OCTA:
Newport-South.TSS Paocta. net
10. in addition, during the course of the project, SharePoint and FileZilla systems managed by
OCTA, may be employed for file transfer, etc.
PageA-4
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand existing traffic
conditions in the study area and be able to develop optimal time -of -day traffic signal coordination
plans, if applicable.
From the involved AGENCIES and or Authority, CONSULTANT shall collect existing timing
charts/sheets, existing coordination plans, traffic as -built drawings, aerial photos, maps, traffic
collision data as available, and collision diagrams for the study intersections, if available.
CONSULTANT shall also collect any of the shelf plans for construction and all traffic signal
coordination/synchronization related Plans, Specifications and Estimates (PS & E) for the
corridor. CONSULTANT, if requested by the involved AGENCY, will provide their own staff to
review available records/plans and request copies of needed records/plans with minimal
disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal priority
preferences, including, but not limited to, those related to pedestrian and bicycle timing; phase
sequence modifications and preferences; and special operations such as conditional service,
coordination preferred phase re — service, and ring — barrier logic, as well as the timing
optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile segment of
PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle classification counts using
a machine at three (3) locations on PROJECT to determine heavy vehicle (truck) percentage
information. Data obtained from Saturday and Sunday counts will determine the necessity of
weekend signal timing. All count locations will be approved by the PARTIES prior to collection.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement counts
(TMC) at each and every one of the PROJECT signalized intersections (see Page A-21, Node
Map with Construction Notes), including pedestrian and bicycle counts. No other types of TMC
classification shall be necessary. Weekday counts shall be conducted for two hours of each
peak period (AM, mid-day, and PM). If a need is determined, after analyzing the seven-day 24-
hour machine counts, weekend TMC counts shall be conducted at each and every one of the
PROJECT signalized intersections for a single two hour Saturday mid-day peak period. For
intersections with more than 2 through lanes in any of the approaches, a minimum of 2 people
per intersection is required. Video data collection may be utilized for this function and will
negate the personnel requirements.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for special video
recording of bicycle and pedestrian activity for specific data collection in support of
upcoming changes to the CA MUTCD. Video recording and data reduction shall be
required at a minimum of 6 locations. PROJECT Traffic Forum will approve the locations.
b. CONSULTANT and designated sub -consulting Traffic Counting Firm shall be cognizant of
the fact that queuing of right turn vehicles or left turn vehicles that do not pass the limit line
for counting purposes during the count time period shall also be counted as part of the
quarter hour period in which they occur. (This means that if a queue develops that is not
served in one cycle and the counting period is ending, the number of un -served cars in the
queue shall be included in that 15 minute period. It shall not be included in the succeeding
15 minute period).
PageA-5
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
c. TMCs that are <— 2 years of age, and supplied by an alternate viable source, for an
intersection, may be used in lieu of a manual count. Per the CTFP Guidelines and the
precepts of the Measure M2 Ordinance, TMC's supplied by a PARTY cannot be used as a
credit against match funding requirements.
5. All counts shall be summarized in MS Excel 2010 format. Copies of the raw data count sheets
will be provided to each involved AGENCY and APM. (See CTFP Guidelines, page 8 — 14, for
ROADS requirements)
Deliverables — Task 2;
1. Report summarizing data collection effort, including intersection turning counts, traffic collision
analysis, current traffic signal timing patterns, and drawings of intersection features.
2. Electronic versions of all data files (See CTFP Guidelines, page 8 — 14, for ROADS
requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries.
Page A - 6
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal
synchronization related infrastructure, and identify any deficiencies for each intersection and
along the whole corridor. The review shall include an assessment of the existing intersection
geometry, traffic conditions, and traffic signal control equipment and telemetry/interconnect
facilities along the corridor and of each intersection using observation, available as -built plans,
consultation with the local AGENCIES, and AGENCY supplied aerial photos. CONSULTANT
shall use a standard field form developed by CONSULTANT for this review that accounts for
each piece of intersection data required. With permission of the local AGENCIES,
CONSULTANT will inspect the interior of each traffic control cabinet, inspect the telemetry
systems and determine their respective condition and make recommendations for equipment
upgrades. CONSULTANT is advised that certain infrastructure and equipment upgrades have
been identified previously by the AGENCIES and reviewed by the APM and shall be a
requirement of this project. These items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study corridor. The
identification of these projects should be at minimum a list summarizing all improvements.
3. Key components of the corridor review shall include, at minimum, the following:
a. Corridor lane configurations and lane widths;
b. Existing street and lane geometries, curbs, bus turnouts, and medians;
c. Upcoming improvements to the corridor;
d. All Traffic Control Devices related to traffic signal operations at all PROJECT
intersections, approaches to cross streets, and along PROJECT corridor;
e. Traffic signal control device information, such as type of device, brand and make,
condition of equipment. Intersection Photographic Documentation Log shall be required;
f. Existing signal operation characteristics — signal phasing, cycle lengths, phase sequence
alteration, and protective -permissive, etc.;
g. Existing controller and telemetry/interconnect equipment, if any;
h. Existing time -referencing setup, if any;
i. Existing Central Master Equipment, if any;
j. Existing Field Master Equipment, if any;
k. Open each controller cabinet and take digital photos of all equipment inside;
1. Note any deficiencies of traffic control equipment at each intersection; and
m. Note the maintenance condition or existence of the traffic signal equipment, controllers
and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal progression
including, but not limited to: intersections with high pedestrian or bicyclist volumes; over -saturated
intersections; uneven lane distribution; high volumes of trucks and buses; high-volume un -
signalized intersections, including interchanges; parking maneuvers; presence and location of bus
stops; differing signal timing patterns among AGENCIES; etc.
PageA-7
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
With the view of assisting, enhancing, and improving the traffic operations along this corridor,
CONSULTANT shall identify any deficiencies of the existing traffic signal control and telemetry
infrastructure, geometric layout, and provide recommendations towards simple solutions that may
be implemented to correct such deficiencies. CONSULTANT shall prepare a report summarizing
the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of sketches to full-
fledged Plans, Specifications, and Estimates (PS & E). CONSULTANT shall prepare such plans
for use in the construction of the PROJECT per each respective AGENCY's standards.
CONSULTANT shall supply such documentation to the APM and the AGENCY owning the affected
facility for approval prior to commencing any construction. Construction documents will be used
during the course of construction by AGENCY for inspection services. CONSULTANT shall modify
documents subject to approved construction completion to owning AGENCY as an As — Built
document. Cost for production, reproduction, inspection services, and as — built services are part of
the Full Fixed Price of the Contract and/or CTO and no additional compensation shall be allowed,
therefore.
CONSULTANT shall be required to design, procure, install, construct, and implement all desired
components of the PROJECT as described in this document. CONSULTANT shall negotiate with
OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be installed
and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment whether local
intersection or central systems, shall perform due diligence in the determination of what types of
systems are to be installed. NTCIP compatible systems with Center to Center (C2C)
communications ready capability shall be installed. System Telemetry C2C or to intersections from
Central or peer to peer shall be Internet Protocol (I.P.) based Ethernet over Copper, Ethernet over
Fiber, or hybrid of those two. Serial Communications shall not be allowed. Closed Loop Systems
shall not be continued, supplied nor installed without special consideration and approval by OCTA
and APM. Sole Source systems or systems that are a linked subset or part of a sole source central
system are not to be installed unless verification of need can be demonstrated to OCTA APM and
CAMM Contract Administration per OCTA standards and policies. In the circumstance where a
local intersection system controller is a necessary sole source and there is no alternate substitute,
the CONSULTANT shall procure the sole source local intersection controller unit. The controller
assembly and appurtenances housing the local intersection system controller may be supplied by
others.
Deliverables — Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times and days for
which synchronization plans will be developed. The report shall identify Measures of Effectiveness
(MOE) to evaluate the effects of the synchronization plans. MOE's will likely include traffic flow,
travel time, average speed, number of stops per mile, number of intersections traversed on green
vs. stopped by red (Greens per Red) (note: Average Speed, Stops per Mile, and Greens per Red
are the new OCTA MOE, Corridor Synchronization Performance Index (CSPI)), fuel consumption
reduction, pollution reduction, and other pertinent items. The CONSULTANT shall include the CSPI
as part of the MOEs as they are easily identifiable by lay persons relevant to demonstrating
corridor improvements. The identified MOE's shall be compiled for the corridor using the floating
car method and from either or PTV Vistro 2, Svnchro 8.0 and from Tru -Traffic Version 10.0. At
least five (5) runs will be completed in each direction for each of the three weekday timing plans
(a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the
Saturday midday plan. Number of runs shall be consistent for both directions and time periods.
Based on engineering judgment and in conjunction with APM approval, CONSULTANT should
subdivide the corridor into contiguous segments for the 'Before' and 'After' runs. CONSULTANT
shall notify and receive approval from PARTIES on number of runs and contiguous segments to be
accomplished.
Project travel -time data will be collected using the floating car method, a laptop computer, a GPS
receiver unit, and Tru -Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization, specifically
focusing on how to consider PROJECT optimization: end — to — end vs. coordinated zones.
Ideally, the analysis should include the floating car data and data collected as part of Task 2.
However draft versions of the report can include previously collected traffic, travel time, or other
data, if considered relevant and available. The evaluation report shall provide a very good
understanding of traffic patterns on PROJECT throughout the weekdays and throughout the
weekend. Tru -Traffic Version 10.0 has the OCTA Corridor Synchronization Performance Index
(CSPI) Calculation formulas available for use as well as the calculations for the latest emissions for
GHG and other Measures of Effectiveness (MOE). These functions shall be utilized by the
CONSULTANT in the draft preliminary, draft final and final reports as specified herein.
It is highly recommended that the following modules be downloaded and installed as part of Tru
Traffic prior to the start of the 'Before' Runs:
• OCTA CSPI.urc,
• Emissions using CMEM for Vehicle Category 4 rev2.urc
• FuelConsumption&Emissions_mph.urc,
• CumulativeAvgSpeedLOS_mph.urc
The CONSULTANT shall perform due diligence with regard to existing and proposed timing
operations on arterials that intersect with the PROJECT.
PageA-9
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining the
findings of the 'Before' field study. The Authority may request a presentation on the traffic patterns
on PROJECT Scope and possible synchronization strategies to address the traffic patterns
(optimizing the entire corridor versus optimizing segments identified with natural traffic breaks) to
provide direction on the preferred signal timing strategy. Any requested presentation shall include
as much of the turning movement, 24-hour machine counts, travel time, earlier city counts, etc. as
available. CONSULTANT shall finalize the memorandum based on comments received from the
Authority Project Manager and other involved AGENCIES and after incorporating the full set of
data collected by CONSULTANT as part of Task 2.
Deliverables — Task 4:
1. A memorandum documenting the results of the 'Before' study is to be distributed to the APM
and AGENCIES as a discussion item. More detailed analysis of project results shall be
included in Task 8: Project Report.
2. Electronic versions of all data files and memorandum to all PARTIES and AGENCIES.
Page A - 10
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area and
calibrate the model based on field observations of existing conditions. Signal synchronization
optimization shall be conducted in PTV Vistro 2 and/or Synchro 8.0. The corridor model must be
consistent with all aspects and seamlessly interface and interlace with the County Wide Synchro
Network as administered by the GIS/ROADS database. The PROJECT shall be developed with
PTV Vistro 2 and/or Synchro 8.0 and shall be easily imported and or exported to and from those
programs' respective database. Node or intersection numbering scheme must remain consistent
with ROADS. Any modifications, additions, or removal of intersections or roadway segments
(nodes or links) must be approved by the Section Manager III — Planning/GIS, Planning and
Analysis for OCTA. CONSULTANT shall calibrate the model based on travel time, delay studies,
field observations of queue lengths, and saturation flows for heavy movements at key
intersections. It is recommended that the CONSULTANT utilize the BingTM Map feature from PTV
Vistro 2 or Synchro 8 in the development of the base layout files. Tru -Traffic Software version 10.0
or latest release should be used, subsequent to initial optimization, to augment and enhance green
band throughput (offset, splits, phase rotation); and, to incorporate specific off band coordinated
traffic platoons into the corridor operation as required by data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the
volume balancing and other factors becomes an issue with node numbering in regard to OCTA
ROADS Database. if the CONSULTANT chooses to use this methodology, the requirement for
submittal of the database in the ROADS format is still required. The extra node numbering used
for volume balancing nodes and other factors must be removed upon final submittal of the Synchro
document that will be incorporated into the ROADS database. These operations will be closely
monitored and controlled through the APM and the Section Manager of the GIS department of
Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with consideration for the
following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
- Lead/Lead
- Lead/Lag
- Lag/Lead
- Lag/Lag
- Leading and Lagging the same phase within a given cycle
• Protected/Permissive operations
- Phasing will be lead/lead only; or,
- Flashing Yellow Arrow technique may be employed for lead/lag if
controlling/owner AGENCY permits its use
• Harmonic cycling — double, half, third or other harmonic multiple,
• Other innovative techniques upon approval of the owning agency and the APM.
Page A -11
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ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
CONSULTANT will measure the saturation flow rates at key project intersections during one peak
hour where the overall intersection volume -to -capacity ratio is greater than or equal to 0.8 as a
calibration for the Synchro model.
o Timing parameters which provide adequate splits and corresponding offsets which fully
accommodate pedestrians within the split time. CONSULTANT shall take into consideration
the pedestrian timing parameters used by the local AGENCY on a case by case basis.
Pedestrian Intervals shall be examined and retimed to current adopted standards by each
respective AGENCY. CONSULTANT should note that proposed new pedestrian timing
standards have been approved at the Federal and State levels. AGENCIES must be
contacted and provide policy and guidance to the CONSULTANT for calculations regarding
these timing intervals.
Timing parameters which incorporate minimal pedestrian activity to provide the optimum
vehicle split and offset timing and accommodate pedestrians using various pedestrian
timing adjustment techniques for pedestrian splits during coordination.
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time -of -day start and stop intervals for the various timing
plans based on the identified peaks from the 24-hour machine counts, and field observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for a typical
weekday which consider the following peak periods: AM PEAK, MID-DAY PEAK, PM PEAK
and one (1) timing plan for a typical Saturday for a MID-DAY PEAK. Timing plans should
be in both Synchro format and the preferred timing chart format of each local AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational analysis will
be used to micro — simulate and analyze specific roadway segments with queuing, spill back,
starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the
conditions discovered by CONSULTANT and/or APM and AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from PTV Vistro 2 and/or
Synchro/SimTraffic 8.0, in conjunction with Tru -Traffic version 10.0 or latest released version and
recommend any changes to the signal phasing at each signalized intersection that may improve
the efficiency of operations. Output of the modeling software shall not be utilized without proper
QA/QC. Engineering judgment shall be utilized to determine final operational parameters. The
recommended signal timing plans shall be reviewed by the APM and local AGENCY staff.
Time of Day/Day of Week (TOD/DOW) Timing Plan selection schedules shall be developed that
reflect actual traffic conditions within contiguous segments or down to the individual intersection as
necessary. The CONSULTANT, in cooperation with the APM, and upon concurrence of the Traffic
Forum, shall develop a real time traffic responsive operations (TRO) program to facilitate timing
plan selection based on data obtained from the project. The program shall select the timing plans
relative to volume, occupancy, speed, if available, and directional flows on a 24hour/7 days per
week schedule. All forms of detection for all modes of travel may be employed in this endeavor. A
library of timing plans shall be developed to facilitate this requirement. A static TOD/DOW
schedule shall be developed and set ready as backup in case of detection failures within the TRO
program.
Page A -12
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
Upon approval of the optimized signal timings by the Authority and the cities, the CONSULTANT
shall implement, or assist local AGENCIES staff in the implementation of new signal timings either
through the central traffic signal system (if available) or direct implementation at the intersection
controller units. CONSULTANT shall use existing traffic signal interconnection systems, where
they exist, and, as a result of the inter -jurisdictional nature of the project, shall implement time -
based signal coordination techniques across signals controlled by different AGENCIES.
As the project will be using time -based signal coordination, the CONSULTANT shall evaluate the
current time -referencing of all traffic signal controllers and recommend a corridor -wide strategy to
ensure that all traffic signal controllers are on synchronized time clocks linked to a master time
source. CONSULTANT shall verify that all Central Master or Local Field Master, and/or Local
Controller unit clocks are:
0 operating properly and are synchronized;
o and that all clocks are referencing a Coordinated Universal Time (UTC) and the start for all
cycle length calculation shall be 12:OOAM — Midnight.
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the new settings
and timings. CONSULTANT shall fine-tune timings in the field and record all changes. Fine-tuning
shall be conducted during times and days that are representative of the times and days for which
coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with appropriate
GPS device and use the floating car method utilized in the PROJECT 'Before' Study to fine tune
the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall
be used to compare actual conditions to anticipated conditions dictated by the Tru -Traffic time
space diagram so that any anomalies may be corrected prior to 'After' Study tasks. (Note:
Synchronized video may be done in defined segments as determined by the Traffic Forum. See
Task 6 below.)
Synchronized Video of 'Before' and 'After' runs shall be utilized in the development of
presentations to City Council or Committee meetings.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization and
implementation, including detail on the Tru-Traffic/OCTA CSPI and other MOE's and PTV Vistro 2
or Synch ro/S I mTraffic MOE results. CONSULTANT shall finalize the memorandum based on
comments received from the PROJECT AGENCY applicant or sponsor, the other involved
AGENCIES, and the APM.
Deliverables — Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor conditions
and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions, including
all required fine tuning and Traffic Responsive Operations parameters.
3. Evaluation, recommendation, and installation of a master synchronized time -referencing
system.
4. Electronic versions of Files from all Traffic Signal Modeling Software programs used in
PROJECT.
5. Electronic versions of all other data files and memorandums.
6. Memorandum documenting the signal timing optimization and implementation.
Page A -13
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
7. Deliverables shall be limited to one to three signalized intersections on each side of respective
political boundaries.
Task 6: `After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and days for which
synchronization plans will be developed. The 'After' study must be conducted in the same manner
and contain the same MOE's as the 'Before' study in order to evaluate the improvements of the
synchronization plans. MOE's should be compiled for the optimized corridor using the floating car
method output in Tru -Traffic and then from Synchro/SimTraffic 8.0 or from PTV Vistro 2. At least five
(5) runs will be completed in each direction for each of the three weekday timing plans (a.m., midday,
and p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday
plan.
Project travel -time data will be collected using the floating car method, a laptop computer, a GPS
receiver unit, and the methodologies and software to match the 'Before' study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and 'After' field
study with reference to the specific MOE's and present the findings to the Board. CONSULTANT
shall finalize the memorandum based on comments received from the APM and other involved
AGENCIES.
Deliverables — Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be distributed to
OCTA Board as an item. More detailed analysis of project results to be included in Task 8:
project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Electronic versions of all data files and memorandum.
Page A -14
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
Task 7: Synchronization System Construction — Agency Specific
General:
All work and equipment supplied for PROJECT shall comply and be done in accordance with all
provisions of 2010 Section 86 of the State of California Standard Specifications as amended herein
and the State of California Standard Plans as amended herein or on Construction Plans for
PROJECT.
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project including:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or units;
3. New Central Systems or Modifications or upgrades from closed loop system to central
system hardware, firmware, and software,
4. Modifications, additions, or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Pages A-22 to A-25 for the matrix
for each AGENCY as to what is currently proposed to be constructed. See Task 3: Field
Review, Plans Specifications and Estimates, Design Standards and Requirements for
allowed systems and sub systems, sole source, and design requirements for all equipment
to be installed.); and
Attention is directed to Section 86 —1.05 CERTIFICATE OF COMPLIANCE.
Section 86 —1.05 CERTIFICATE OF COMPLIANCE is removed in entirety and replaced with Section
86 —1.05 WARRANTIES, GUARANTIES and INSTRUCTION SHEETS as follows:
Manufacturers' warranties and guaranties furnished for materials used in the work and
instruction sheets and parts lists supplied with materials shall be delivered to the owning
AGENCY prior to acceptance of the project. CONSULTANT, sub — consultant, and vendors'
of equipment and material on PROJECT shall provide to the owning AGENCY the following
Warranties and Guaranties:
a. ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment furnished,
installed, and/or modified
b. THREE (3) YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates,
and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall not be
allowed nor charged to any PARTY or AGENCY by either the CONSULTANT, his/her Sub —
Consultants, and/or vendors/suppliers, either jointly or severally, of the specified systems and
related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or firmware
specified heretofore shall be the sole responsibility of the AGENCY receiving the equipment.
Page A -15
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
Attention is directed to Section 86 — 8 PAYMENT. Section 86 - 8.01 PAYMENT is included herein in
entirety with the following additions:
Add: All work and equipment supplied and/or necessary for PROJECT, including all labor and
insurances, to make PROJECT operate as designed and intended shall be included in the
lump sum price for PROJECT. No additional compensation for same shall be allowed,
therefore. All work and equipment including labor and insurances for maintaining and
operating existing electrical facilities including communications equipment shall be included in
the lump sum price for PROJECT. No additional compensation for same shall be allowed,
therefore. Electrical energy service costs and regular maintenance costs for PROJECT
facilities under construction shall be borne by the owning AGENCY. Maintenance costs for
PROJECT facilities caused by damage from public shall be borne by the owning
AGENCY. Maintenance costs caused by damage from CONSULTANT or sub — consultants,
and/or vendors shall be borne solely by CONSULTANT.
Deliverables — Task 7:
1. Procure and install any and all equipment as specified but within budget for the PROJECT as
proposed in the Scope of Work and Attachments.
2. Negotiate with APM and AGENCY representatives on alternative procurements or substitutions
as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Page A - 16
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
Task 8. Continuing Signal Timing Support
CONSULTANT will provide "on-call" signal timing support services for a period of two years or 24
months following the implementation and fine — tuning of the final signal timing plans, Task 5, to
address any future adjustments that may be needed during this period. Depending on the nature of
the adjustment, CONSULTANT may accomplish the fine-tuning adjustments remotely from the
CONSULTANT's office through the traffic management systems. During this 24 -month period
CONSULTANT shall be prepared to review any project intersection requested by the PARTIES within
(24) hours of written notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that the
synchronization timing is working as designed, and complete any necessary adjustments. Monthly
driving times will consist of a full 12 -hour weekday and a 4 -hour Saturday. CONSULTANT shall notify
APM 24 hours prior to commencement of driving periods.
Deliverables — Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum documenting
CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Page A - 17
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
Task 9: Project Report
At the end of the one (1) year Implementation Phase of the three (3) year contract period,
CONSULTANT shall prepare a Final Report with an executive summary. The report shall provide
complete documentation of the project, including, but not limited to, project objectives, project
locations, project scope, findings, recommendations, implementation schedule, improvements
accomplished, report on the Continued Signal Timing Support per Task 8, and procedures for
continuing maintenance, surveillance, and evaluation of the coordinated signal system, work
performed, data collected: 'before' and 'after' studies and project benefits achieved in terms of fuel
savings, travel time, and other measurable parameters. The report shall document all planned and
programmed improvements on the study corridor as well as recommendations for further
infrastructure improvements that would likely improve the corridor signal coordination project
results. CONSULTANT shall present the final report and results of the project to the Board and city
councils as required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing, turning
movement data, and cycle lengths for existing and proposed timings for all peak periods. In
addition, in a separate binder, all the traffic signal phase sequences, signal timing plans, and
pedestrian timings shall be documented. Finally, the report shall provide recommendations with
cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers,
vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane
geometrics, and alleviation of physical bottlenecks that curtail arterial capacity), and traffic
management strategies. These proposed improvements are beyond the scope of this
demonstration project but should be useful in determining future enhancements to the corridor.
At the end of the three (3) year contract period, the Consultant shall prepare for OCTA the Final
Report as required by the M2 Ordinance and Chapter 10 of the CTFP Guidelines for Fiscal Year
2013. This report is a fill in the form type of report.
Deliverables — Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic master, two
hardcopies to Authority, and one hardcopy per AGENCY) and Presentations at the end of the
Implementation Phase or Phase I.
2. Final Project Report per Chapter 10 of the FY 2013 CTFP Guidelines.
Page A - 18
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD -SOUTH RTSSP
Task 10: Traffic Signal Modeling Software Support
CONSULTANT, in addition to specific needs of AGENCIES as listed on Page A-22 to Page A-25,
shall supply to OCTA or specified AGENCY, if funding is available, any upgrade or new licenses
for the following software and manuals:
Agency Name
Product Name
Quantity
Add
Upgrade
New
License
Costa Mesa
PTV Vistro 2
1
No
No
Yes
Newport Beach
PTV Vistro 2
1
No
No
Yes
Deliverables Task 10:
1. Software with licenses and manuals as specified.
Page A - 19
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT A
NEWPORT BOULEVARD - SOUTH RTSSP
Newport Avenue (South) - List of Intersections
Location
intersection
Node #
Agency
1
NB Newport Avenue @
Bristol
275
Costa Mesa
2
SB Newport Avenue @
Bristol
272
Costa Mesa
3
NB Newport Avenue
@ Mesa
279
Costa Mesa
4
SB Newport Avenue
@ Mesa
346
Costa Mesa
5
NB Newport Avenue @
Del Mar
4529
Costa Mesa
6
SB Newport Avenue
@ Fair
4526
Costa Mesa
7
NB Newport Avenue @ Santa Isabel
4532
Costa Mesa
8
SB Newport Avenue @ Vanguard
4460
Costa Mesa
9
NB Newport Avenue @
Wilson
4537
Costa Mesa
10
SB Newport Avenue @
Wilson
4535
Costa Mesa
11
SB Newport Avenue @
Fairview
4538
Costa Mesa
12
NB Newport Avenue
@ 22nd
4545
Costa Mesa
13
SB Newport Avenue @
Victoria
4544
Costa Mesa
14
NB Newport Avenue
Bay
4547
Costa Mesa
15
SB Newport Avenue
Bay
4548
Costa Mesa
Location
Newport @
Node #
Agency
16
19th
257
Costa Mesa
17
Broadway
98
Costa Mesa
18
Harbor
255
Costa Mesa
19
18th / Rochester
262
Costa Mesa
20
17th
260
Caltrans
21
16th
263
Caltrans
22
Industrial
289
Caltrans
23
Hospital
291
Caltrans
24
Via Lido
293
Newport Beach
25
Finley297
Newport Beach
26
32nd Street
4822
Newport Beach
27
30th Street
4825
Newport Beach
28
28th Street
4855
Newport Beach
Location
Balboa Boulevard @
Node #
Agency
29
23rd Street
4868
Newport Beach
30
21st Street
4871
Newport Beach
31
15th Street
4840
Newport Beach
32
Palm Street
4753
Newport Beach
33
Main Street
4754
Newport Beach
Page A - 20
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COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT B
NEWPORT BOULEVARD SOUTH — RTSSP
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Cost Mesa
$ 81,167.00
$ 81,047.00
$ 162,214.00
City of Newport Beach
$ 129,880.00
$ 34,055.00
$ 163,935.00
TOTAL
$ 211,047.00
$ 115,102.00
$ 326,149.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Cost Mesa
AQMD
$ 81,167.00
City of Newport Beach
$
$129,880.00
$
TOTAL
$ 177,102.00
B. In -Kind Services
i. Specific Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
N/A
$
$
$
TOTAL
$
COOPERATIVE AGREEMENT NO. C-3-2083
ATTACHMENT B
NEWPORT BOULEVARD SOUTH — RTSSP
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Proiect
Hours
HourlyRate
City of Costa
Mesa
Project Manager
Project
Administration
122
$150.00
$ 18,300.00
City of Costa
Construction
Mesa
Senior Engineer
Management!
120
$151.00
$ 18,120.00
Inspection
City of Costa
Assistant
Construction
Mesa
Engineer
Management /
220
$104.50
$ 22,990.00
Inspection
City of Costa
Public Works
Construction
Mesa
Inspector
Management /
228.9
$94.50
$ 21,637.00
Inspection
Total for City of Costa Mesa:
$81,047.00
City of
Newport
Senior Civil
Engineer
Project
Administration
80.0
$160.00
$ 8,640.00
Beach
City of
Construction
Newport
Jr. Civil Engineer
Management!
105.0
$79.00
$ 8,295.00
Beach
Inspection
City of
Senior
Construction
Newport
Technician
Management
105.0
$84.00
$8,820.00
Beach
Inspection
City of
Construction
Newport
Senior Inspector
Management!
100.0
$83.00
$ 8,300.00
Beach
Inspection
Total for City of Newport Beach:
$34,055.00
TOTAL IN-KIND MATCH*:
$ 115,102.00
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned `Total' dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
BOARD OF DIRECTOR3 May 22, 2014
She:vn Nelson
Chair van
Jeffrey Lall)vay Brad Sommers
Vic.=Chairna;;i
Senior Civil Engineer
ratrieaeata
Director City of Newport Beach
100 Civic Center Drive
Loh D Director
e
DirP.O. Box 1768
f.latth,., •• Harper Newport Beach, CA 92658-8915
Dircctar
hlicha I Hennes^ay
D1teftar SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-3-2083
F,e=e Jane;
Directcr
Dear Mr. Sommers:
Cary A. Miller
Director
Enclosed please find one copy of the above referenced subject for your
Jahn Mcci'sh records.
erector
A71=1urrar
D.>-mor Should you have any contractual related questions, please feel free to contact
Janet Nguyr;n Venita Anderson at (714) 560-5427 or by e-mail at vanderson@octa.net.
D:ivctor
Mlyvael Rind Sincerely;
Directer
Tim Shaw
C rectc
Todd SD:zer Marla Ewing
Director
Senior Office Spec' list
Director
Tom Tar Contract Administration and Materials Management
Frank Ury
Dit�ctor Enclosure(s)
Go.ycory T Vriii+terboftom
U:2ator
Hyan Chamberlain
Ex-Officio M+,mbar
CHIEF EXECUTIVE OFFICE
Dacron Johnson
Chief Executive Officer
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6262)