HomeMy WebLinkAboutC-5893(I) - Grant Agreement for Special Event Support Program FY 14-15 - NB Wine & Food FestivalM
GRANT AGREEMENT
BETWEEN THE CITY OF NEWPORT BEACH AND
NEWBE PRODUCTIONS LLC
This Grant Agreement ( "Agreement ") is entered into this 10th day of July, 2014
( "Effective Date "), by and between the City of Newport Beach, a California municipal
corporation and Charter City ( "City "), and NEWBE PRODUCTIONS LLC, a California
Limited Liability Company located at 2400 West Coast Highway, Suite 11 -104
( "Grantee "). City and Grantee are at times individually referred to as "Party' and
collectively as "Parties" herein.
RECITALS
A. It is the policy of the City Council that the City's budget specifically allow the City
Council to direct revenue towards non - profit agencies, community groups,
community events, or enhancement projects with worthy projects or programs
which the City Council deems beneficial to resident's quality of life.
B. Grantee requested a grant from the City for the Newport Beach Wine and Food
Festival ( "Grant Proposal ").
C. The City Council determined the Grant Proposal is for a worthy project that will
benefit the City's resident's quality of life.
D. The City Council approved a grant in the amount of Fifteen Thousand Dollars
($15,000) ( "Grant Funds ") to Grantee pursuant to certain conditions regarding
expenditure, reporting, and accounting requirements.
NOW, THEREFORE, the Parties agree as follows:
1.1. City awards to Grantee Grant Funds in the amount of Fifteen Thousand
Dollars ($15,000) as requested by Grantee in the Grant Proposal attached hereto as
Exhibit A and incorporated herein by reference, or such other amount as authorized by
the City Council.
1.2. Grant Funds shall be disbursed by City to Grantee at the time of execution of
this Agreement.
2. TERM
The term of this Agreement shall commence on the Effective Date and shall
continue in full force and effect until June 30, 2015, unless terminated earlier as
provided herein.
3. RESTRICTIONS ON USE OF FUNDS
3.1. The Grant Funds are subject to the following expenditure conditions
( "Approved Uses "):
3.1.1. The Grant Funds shall be expended solely for the purposes
provided in Exhibit A;
3.1.2. The Grant Funds shall not be used for any activity that would
violate City, state or federal statutory or decisional law such as regulations affecting
non - profit or tax exempt organizations exempt from taxation pursuant to Section
501(c)(3) of the Internal Revenue Code; and
3.2. Grantee further warrants to City that the Grant Funds will be spent solely for
the Approved Uses and the Grant Funds shall be used by Grantee during this
Agreement's term otherwise the Grant Funds shall be returned to City, as provided in
Section 5 below.
4. REPORTING AND ACCOUNTING REQUIREMENTS
4.1. At all times during the term of this Agreement, Grantee shall maintain true,
proper, and complete books, records, and accounts (collectively, "Books and Records ")
in which shall be entered fully and accurately all transactions taken with respect to the
operations of Grantee under the Grant Proposal and the expenditure of the Grant
Funds. Grantee shall maintain the Books and Records in accordance with Generally
Accepted Accounting Principles.
4.2. If the Grantee has been audited by an independent auditor or has been the
subject of a compliance audit/examination by a grantee or regulatory agency during the
past three years, audit reports and management letters indicating compliance violations,
fraud, illegal acts, material weaknesses in internal control structure or reportable
conditions, in connection with such audits shall be delivered to the City thirty (30) days
prior to the effective date of this agreement. If no audits or events as described above
have occurred during this period, the Grantee shall provide City a written assertion that
no audits or similar examinations have occurred during the three (3) year period and an
assertion that the Grantee is not aware of any events or conditions, described above, or
other information that might reasonable impact City's decision to fund the grant as
requested.
4.3. City reserves the right to designate its own employee representative(s) or its
contracted representative(s) with a Certified Public Accounting firm who shall have the
right to audit Grantee's accounting procedures and internal controls of Grantee's
financial systems as they relate to the Grant Proposal and to examine any cost,
revenue, payment, claim, other records or supporting documentation resulting from any
items set forth in this Agreement. Any such audit(s) shall be undertaken by City or its
representative(s) at mutually agreed upon reasonable times and in conformance with
generally accepted auditing standards. Grantee agrees to fully cooperate with any such
audit(s).
NEWBE PRODUCTIONS LLC Page 2
4.4. This right to audit shall extend during the length of this Agreement and for a
period of three (3) years or longer, if required by law, following the date of any Grant
Funds tendered under this Agreement. Grantee agrees to retain all necessary
records /documentation for the entire length of this audit period.
4.5. Grantee shall, upon conclusion of the event, furnish the City with a Balance
Sheet and Income Statement describing the receipt and disbursement activities of
Grantee with respect to the Grant Funds. In its sole and absolute discretion the City
may also require Grantee to submit: (1) quarterly check registers and descriptions of
each disbursement; (ii) budget -to- actual - results; and (iii) a statement of position
describing the assets and liabilities associated with the Grant event. All reports,
including a post -event evaluation, shall be due to the City no later than forty -five (45)
days following the conclusion of the event. In the event that an independent audit is
conducted, Grantee shall forward a copy of the audited report to the City for review,
including any Management Letter, Report on Internal Controls, or Reportable Conditions
letter generated during the course of the audit.
4.6. Grantee agrees to exercise prudent financial management processes
including proper oversight of all assets, budget preparation, and timely reporting
including budget -to- actual- comparisons.
4.7. All Approved Uses shall be performed by Grantee or under Grantee's
supervision. Grantee represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform all
services with a standard of care and in a manner commensurate with the community
professional standards.
4.8. If Grantee has supported Political Action Committees(s) (PACs) during the
past three (3) years, the Grantee shall hire an independent auditor to perform limited,
agreed -upon testwork procedures to provide City assurance that City sponsored event
profits did not subsidize the funding of Political Action Committees (PACs) and event
proceeds were adequately segregated from funds used to support PACs. Agreed upon
procedures may include a review of a detail list of the past three (3) years of PAC
contributions and expenditures, including:
a. An identifying donor number, date and amount of each reported
contribution; and
b. A detail of expenditures sufficient enough to determine that the
expenditures were solely for PAC - related expenses; and
c. Any retained earnings or fund balance at the end of each fiscal year.
Substantive documentation for the contribution and expenditure should be available
upon request. City shall approve the agreed -upon testwork procedures prior to the
commencement of fieldwork.
5. USE OF GRANT FUNDS
The Grant Funds shall be used solely by Grantee for the Approved Uses and for no
other use. In the event that the Grant Funds are not used for the Approved Uses or are
NEWBE PRODUCTIONS LLC Page 3
not expended by or before June 30, 2015, Grantee shall notify the City in writing, and
shall be obligated to return the Grant Funds to City within thirty (30) days.
6. INDEMNIFICATION
6.1. To the fullest extent permitted by law, Grantee shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties ") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to this Agreement (including the negligent and /or willful acts,
errors and /or omissions of Grantee, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable for any or all of them).
6.2. Notwithstanding the foregoing, nothing herein shall be construed to require
Grantee to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity
shall be construed as authorizing any award of attorney's fees in any action on or to
enforce the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Grantee.
7. GRANTEE INDEPENDENCE
In the performance of this Agreement, the Grantee, and the agents and employees of
Grantee, shall act in an independent capacity and are not officers, employees or agents
of the City. The manner and means of performing the Approved Uses are under the
control of Grantee, except to the extent they are limited by statute, rule or regulation and
the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
constitute approval for Grantee or any of Grantee's employees or agents, to be the
agents or employees of City. Grantee shall have the responsibility for and control over
the means of performing the Approved Uses, provided that Grantee is in compliance
with the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Grantee as to the details of the performance or to exercise a
measure of control over Grantee shall mean only that Grantee shall follow the desires of
City with respect to the results of the Approved Uses.
8. PROHIBITION AGAINST TRANSFERS
Grantee shall not assign, sublease, hypothecate or transfer this Agreement or any of
the services to be performed under this Agreement, directly or indirectly, by operation of
law or otherwise without prior written consent of City. Any attempt to do so without
written consent of City shall be null and void.
NEWBE PRODUCTIONS LLC Page 4
9. NOTICES
9.1. All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States
mail, postage prepaid, first class mail, addressed as hereinafter provided.
9.2. All notices, demands, requests or approvals from Grantee to City shall be
addressed to the City at:
Attn: City Manager
City of Newport Beach
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658
9.3. All notices, demands, requests or approvals from City to Grantee shall be
addressed to Grantee at:
Attn: Stefanie Salem
NEWBE PRODUCTIONS LLC
2400 West Coast Highway, Suite 11 -104
Newport Beach, CA 92663
10.TERMINATION
10.1. Termination for Cause. Grantee shall be in default if Grantee fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent
with the terms, conditions and restrictions in this Agreement. In such event, City shall
give Grantee, thirty (30) days written notice to cure, if the default can be cured and City
shall be entitled to terminate this Agreement if Grantee has not cured the default within
the thirty (30) day cure period. City shall be entitled to immediately terminate this
Agreement if the default cannot be cured through corrective action. If terminated for
cause, Grant Funds shall be returned to the City pursuant to Section 5. This Agreement
is made on an annual basis, and as such is subject to non - renewal at its termination.
10.2. Termination without Cause. City may terminate this Agreement at anytime
with or without cause upon seven (7) days written notice to Grantee, any remaining
Grant Funds in Grantee's possession at the time of termination shall be returned to City
pursuant to Section 5.
10.3. Specific Performance. Grantee agrees that the City has the legal right, and
all necessary conditions have been satisfied, to specifically enforce Grantee's
obligations pursuant to this Agreement.
11.STANDARD PROVISIONS
11.1. Recitals. City and Grantee acknowledge that the above Recitals are true and
.correct and are hereby incorporated by reference into this Agreement.
NEWBE PRODUCTIONS LLC Page 5
11.2. Compliance With all Laws. Grantee shall at its own cost and expense comply
with all statutes, ordinances, regulations and requirements of all governmental entities,
including federal, state, county or municipal, whether now in force or hereinafter
enacted.
11.3. Waiver. A waiver by either Party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent
breach of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
11.4. Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged
herein. No verbal agreement or implied covenant shall be held to vary the provisions
herein.
11.5. Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Grant Proposal or any other
attachments attached hereto, the terms of this Agreement shall govern.
11.6. Interpretation. The terms of this Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of the Agreement or any other rule of construction
which might otherwise apply.
11.7. Amendments. This Agreement may be modified or amended only by a
written document executed by both Grantee and City and approved as to form by the
City Attorney.
11.8. Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
11.9. Controlling Law And Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
11.10. Equal Opportunity Employment. Grantee represents that it is an equal
opportunity employer and it shall not discriminate against any contractor, employee or
applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age or any other impermissible basis under law.
11.11. No Attorney's Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorney's fees.
11.12. Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one and the same instrument.
NEWBE PRODUCTIONS LLC Page 6
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: -4 /,8 / /`/
By:
Aaron C. Harp
City Attorney
ATTEST: �� f
Date: /
By: vW1VUvul
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
A California municipal corporation
Date: '%�., [Lt
(c.r By: 'c .-JZ'-
Dave KM
City Manager
GRANTEE: NEWBE PRODUCTIONS
LLC, a California limited liability company
Date:
r By:
o °R e S efani alem
E Presid t
Attachment: Exhibit A: Grant Proposal
[END OF SIGNATURES]
NEWBE PRODUCTIONS LLC Page 7
Exhibit A
Grant Application and Event Budget
Locey, Mary
From: form—engine@fs23.formsite.com
Sent: Friday, March 21, 2014 2:32 PM
To: Locey, Mary
Subject: Special Event— NewBe Productions #7935350
Special Event — Application for Financial Support
Reference #: 7935350
Status: Complete
Date: 2014 -03 -21 14:32:00
User: 107.185.84.41 (IE 10 - Windows)
Referrer. http://unvw.newportbeachca.gov/index.aspx?paac=2032
FFonr1 Login Account (optional) j
New Users / Returning Users CLICK HERE to setup or return to your account for this form. Creating an
account enables you to return to this form and your submitted results. An account will also enable you to
ipartially complete this form and return later to finish the form. The account you establish is only for this form.
1 Directions for Completing the Application Form
• Each question should be answered clearly and briefly.
• If a question is not applicable, enter N /A.
• Attach a copy of the event budget (2 -page maximum)
• Incomplete or application received after the submission deadline will notbe accepted.
• Do not sumit collateral materials (i.e. marketing materials and programs). They will not be considered.
• Submissions received via mail or online will be considered equally..
• Completed application must be received no later than 4 p.m. on Friday, March 21, 2014.
Special Event Support Evaluation Criteria
The City of Newport Beach will consider the following criteria in evaluating requests for financial support:
1. The event should advance the City of Newport Beach as an exciting place to live, work, play, learn, and visit.
2. The event should give Newport Beach residents and businesses a sense of civic pride and ownership.
3. The event enhances, serves, involves, benefits, and or promotes a sense of community for the residents of Newport Beach.
4. The event does not have to be free of charge, but should be accessible to the community/public.
5. The application must include a copy of the Event Budget (2 -page maximum).
6. The amount of financial support requested from the City should represent no more than 25% of the total event budget. (Volunteer hours
may not be counted toward the total event budget, but the value of in -kind goods and services may be counted.)
7. The applicant should demonstrate strong financial management and effective management controls over the event, including cost
effectiveness. Successful applicants must agree to provide the event's financial statements and allow the City to conduct its own review of
them, if desired.
8. If the event is charitable in nature, it should benefit a local Newport Beach or Orange County-based charitable organization.
9. The event must be held between July 1, 2014 and June 30, 20 15.
* Name of Applicant Organization:
NewBe Productions LLC
Applicant Representative Contact Information
* First Name
Stefanie
* Last Name
Salem
* Full Address
2400 W. Coast Hwy, Ste. 11 -104, Newport Beach, CA 92663
* Phone Number
(949)335 -2348
* Email Address
stefanie(@.newbefest.com
* Type of Entity
FI Corporation
N LLC
❑ LLP
❑ Sole Proprietor
❑ Other
Authorized Agents for Entity (signing authority for entering into contracts)
* First Name
Stefanie
* Last Name
Salem
* Title
President
* First Name
Stefanie
* Last Name
Salem
* Title
President
* Entity Address (if different from applicant):
same as above
* Name of Event:
Newport Beach Wine and Food Festival
* Event Date(s):
September 19-21,2014
* Is this an annual event?
3
FX yes
Dan
* Event location /venue:
RED O / Civic Center Lawns & Community Room / Various Restaurants
* Type of event:
F1 Art/Culture
❑ Sports
❑ Commercial
❑ Social
FX Community
❑ Special Interest
❑ Other
* Have you previously received City support for this or any other event sponsored by your organization?
❑ Yes
FX No
* If yes, please list the event(s), year(s) and amount(s):
N/A
* Is there a fee to enter the event? If yes, what is the amount of the fee?
Yes. Minimum of 4 events with ticket prices ranging from $125 to $225. 100% of proceeds go to local charities.
* Describe what, if any, portion of the event is FREE to the public.
None - Tickets to festival will include wine, food, chef demonstrations, sommelier seminars, mixology classes, live jazz music and will be available
to the general public for purchase.
* Brief Description of Event (150 -word maximum):
-The Newport Beach Wine and Food Festival will be the quintessential chef-centric event for food and wine lovers in Orange County.
- Kick -off dinner at RED O with Chef Rick Bayless
- Daytime festival at the Civic Center on the lawns and in the Community Room.
-Local and national celebrity chef cooking demonstrations on two stages
-Grand Tasting Pavilion promoting our top Newport Beach restaurants and showcasing their chefs
- Sommelier seminars
- Mixology contests
-World class wine and spirit tastings
-Live jazz music
- Lounge and booth opportunities for our sponsors
-The daytime festival will be reminiscent of the Pebble Beach Concours D'Elegance with vintage furniture, settees and hand passed hors d'oeuvres on
silver trays ... a reflection of the sought after lifestyle of Newport Beach.
- Evening Pop -Up restaurants are a collaboration of national celebrity chefs and local executive chefs creating a one -of -a -kind dining experience.
-100% of proceeds will go to our local charities.
* Anticipated Event Attendance (indicate participants vs. spectators, if applicable):
RED 0 -240
Daytime Festival per day
400 participants
1100 spectators
Pop Up restaurants: TBD
* Summarize applicant's prior event experience (100 -word maximum):
Stefanie Salem
- 20 years entrepreneurial, business and sales experience.
- Founder/President of Hampton Court Publishing - published "In God's Time, the building of a Democratic Nation" - sales totaling 6 million.
Katy Higgins
- President of BESPOKE
- Produced 1 100 events over 12 years in Newport, nationally and internationally.
- Works with celebrity chefs on the "Patron Secret Dining Society"
- Featured in Martha Stewart
- Received industry's highest global award, "Best Event Produced for an Individual over $1,000 per person."
Pat Merrell
- Founder/President of PTS Marketing
- Co- produced Hawaii Food & Wine Festival for 5 years.
* If the Applicant conducts similar events elsewhere, please provide details including: where, when, safety issues, and if applicable, why the
event left its previous location (150 -word maximum):
N/A
Financial Support Request
* Amount of cash requested (do not request fee waivers or in -kind donations):
$25,000
* Briefly describe how the requested funds be used.
-Civic Center lawns and community room for 3 days
-City Policemen
-Trash cans, dumpster, maintenance during event and clean up after
- Portable toilets, bathroom attendants
* The City's support should represent no more than 25% of the total event budget. Volunteer hours may not be counted toward the total
event budget, but the value of in -kind goods and services may be counted. Does your request meet this criterion?
IX Yes
❑ No
* The City's support must be used for the implementation of an actual special event. (i.e. event execution, not planning the event.) Does your
request meet this criterion?
nX Yes
❑ No
* The request for City support must include a list of other City entities or groups (e.g., City Arts Commission, Newport Beach Restaurant
Association Business Improvement District) from which the applicant is seeking financial support. Are you seeking financial support from
other City entities?
❑X Yes
F1 No
* If you answered yes above, please list the entities or groups and the amount of financial support requested from each:
Newport Beach Restaurant Association Business Improvement District - we will present to them at their May meeting. They said we needed to wait
until after their annual voting meeting. We will ask for $5,000
Attach event budget (2 -page maximum)
eJDubI2V Projected Budget 2014- City.xlsx
Projected Budget for the Newport Beach Food and Wine Festival 2014
Ticket, Auction, Sponsor & Misc Income
#'s
Projected Budget
RED O Launch party, dinner
240
48,000
Pop Up Restaurant #1 Tickets
125
21,875
Pop Up Restaurant #2 Tickets
100
17,500
Festival Tickets
1000
195,000
Discount Pre -sale tickets
1000
150,000
VIP Festival Tickets
100
22,500
Weekend Pass Tickets
50
27,500
Two day pass
100
30,000
Gate sales day of event
50
9,750
Exhibitors Fees GTP
40
25,000
Exhibitors Fees
20
10,000
Most all of the following have proposals already
This is the requested amount
Sponsor - Rolex
5,000
Sponsor - HOM Sotheby's
10,000
Sponsor- PIM CO
10,000
Sponsor - Pacific Life
10,000
Sponsor- Land Rover /Jaguar /Aston Marton
10,000
Sponsor- Irvine Company
50,000
Sponsor - Sire Eyewear
5,000
Sponsor - Sub Zero Wolf
5,000
Sponsor - Chase Bank
$10,000
Sponsor - Barnes and Noble
$5,000
Sponsor -City of Newport Beach
25,000
Sponsor - NB Restaurant Association
5,000
Sponsor - Southern Wine and Spirits
30,000
Sponsor - Epic
2,500
Sponsor -Deep Eddy Vodka
7,500
Projected Cash Income
747,125
In Kind Donations
Sub Zero Wolf Outdoor dual BBQ stage
10,000
Sub Zero Wolf Indoor dual indoor kitchen stage
10,000
Whole Foods
8,000
QSC - Sound and Amplification
10,000
Archive Rentals
15,000
Rodger's Gardens - floral and trees
5,000
Island Hotel
10,000
SOAP Creative Group
23,000
PR services
10,000
Greer Wilder- greerOC
3,000
Total In Kind Income
104,000
Not included in projected cash income
Festival Event Expenses
RED 0 Dinner +tax
27,840
Pop Up Restaurant #1 + tax
Pop Up Restaurant #2 + tax
RED O /Pop Up's- Design, lighting, sound
Richard Blais Chef appearance fee
Other Chef Appearance fee
Stipend for restaurants
Civic Center lawns
Civic Center community room
Special Event Permit
GTP Tent
GTP Chandeliers
fencing
Table /chair Rental
Linens
Market umbrellas
Generator /cable rentals
Labor for Set up
Archive Rental - the "look" of event
Signage /poles /hanging supplies
Trash / maintenance / bathroom attendants
Extra Portable higher end toilettes
City Police and Private Security
Ice
Wine Glasses
NewBe reimbursements
ABC license
Jazz bands
Welcome Bags
Volunteer and Supplier food
Program Books
Event volunteer T -shirts
Event Letterhead /savethe date cards
Postage Fees
Festival Web Site Design & Maintenance
Wristbands
Office supplies
Name Badges
Advertising
Company /Event Insurance
Videographer
Photographer
Telephone
Aprons and Chef hats for bunnies
BESPOKE by Katy Higgins
Contingency fund
NewBe Productions - staff salaries
m
$6,000
$30,000
$8,000
$5,520
$7,440
$922
$8,273
$800
$6,000
$2,000
$7,200
7
6,
1,
4,75(
$4,000
$2,500
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SPONSORSHIP AGREEMENT 2014
=F10.ST ADih l
WW&FOW
SFPTFMBFR 0 -31. 2014
PRINCIPAL CONTACT
Name: JIM WALKER
Company: NEWPORT BEACH RESTAURANT ASSOCIATION
Address: 2441 EAST COAST HIGHWAY
City: CORONA DEL MAR State: CA Zip Code: 92625
Tel: (949) 673 -6585 Fax: (949) 673 -9583
Email: iim(mthebun¢alowrestaurant.com
SPONSORSHIP DETAILS AND TERMS
COMMUNITY PARTNER SPONSORSHIP BENEFITS
• Sponsorship listing at no cost
• Logo prominently featured on all marketing collateral /step and repeat, event program, press
release, advertisements and website
• loft x loft Exhibitor space during daytime event for a concierge service to participating
restaurants and to promote Dine NB
• Market umbrellas and tables with linens
• Cohesive signage provided
• Support for City Special Event Funding for Newport Beach Restaurant Association
INVESTMENT:
• Participation and assistance of NBRA board members, Thomas Guilioni and Joe Campbell to
secure additional Newport Beach restaurants participation in the Newport Beach Wine and
Food Festival
NewBe Productions LLC - www.newportwineandfood.com - (888) S11 -FEST Page 1
SPONSORSHIP AGREEMENT 2014
• Support for City Special Event Funding for Newport Beach Wine and Food Festival
• Event listing included on:
1. DineNB.com
2. VisitNewport.com
• Commitment to strongly promote the Newport Beach Wine and Food Festival to the restaurants
of Newport Beach
PAYMENT:
• No Cost
TERMS OF AGREEMENT
This agree ent is effective as of
C.3 14 (date) and shall remain
effective until the "Event" ends on 21" of
September, 2014 at 5:00PM. This agreement
defines the terms under which NewBe
Productions ( "Owner") and Newport Beach
Restaurant Association ( "Sponsor") enter into a
sponsorship agreement for the first annual
Newport Beach Wine and Food Festival 2014.
Cancellation Policy:
This agreement is effective as of the date signed
below and shall remain effective until the Event
ends on 21September 2014 at 5:OOPM or until
terminated by either party. Owner may
terminate this agreement at any time by
notifying the sponsor in writing or by email.
SPONSOR:
Limited License:
Owner grants the Sponsor a limited license to
use any of the artwork on the Event site for the
-7 ,
purpose of promoting the Event and linking to
the Event site. Sponsor grants Owner a limited
Newpo Beach Restaurant Association Date
lira Wa er, President
license to use Sponsor's logo in festival
promotional material and on the Event site.
OWNER:
Miscellaneous:
This Agreement shall become effective on the
date signed below and will remain in effect until
all responsibilities set out are fulfilled. The
parties acknowledge that they will use their
best good faith efforts to negotiate and resolve
subsequent issues that may arise from this
Agreement as a result of unforeseen
occurrences and that may alter the conditions
of this Agreement.
I AS TO FORM:
Attorney BIhIIN ckM
2400 W. Coast Highway, Suite 11 -104
Newport Beach, CA 92663
Tel: (888) 511 -FEST
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CITY MNAGER, CITY OF NEWPORT BEA i yfpc
Attu City \ °"
NewBe Productions LLC - www.newportwineandfood.com - (888) 511 -FEST Page 2
VENDOR INFORMATION FORM
Instructions: COmDlete the form below and remit as Dart of vour Proposal.
VENDOR- INFORMATION
Vendor Name (Legal Entity Name):
Entity Tvae (e.p. California j 1 /)
&
corporation) L'l
Address For Notices: 4-17-1 fs�)
Project Manager (Name And Title):
c�G� 0-7/�s Ile,
Amy
Contact Numbers n Phone: 9(�/ --j3�j
Email Address � /}. 0�I jolyl ✓/�
VENDOR SIGNATURE AUTHORIZATION AND CERTIFICATION
and/or the attached Board Resolution (if applicable), [/we hereby verify that I /we am /are (an) authorized signatory(ies)
for the aforementioned Consultant and as such am/are authorized to sign and bind the Vendor in contract with the City
of Newport Beach.
1. CONSULTANT AUTHORIZED SIGNATORY(IES):
SIGNATURE PRINT NAME TITLE DATE
2. SIGNATURE AUTHORIZATION IS PROVIDED.IN ACCORDANCE WITH:
❑ Proposer's Bylaws/ Operating Agreement Section ❑ Copy Attached
❑ Board Resolution
❑ Corporate or Business and Professions Code`*
❑ Copy Attached
' "If Consultant is a corporation, two (2) authorized signatories will be required on all documents submitted, unless
specified in the organization's Bylaws or by corporate resolution.
IMPORTANT NOTE: If the signature authorization status of any individual changes during the term of the contract, it is
the responsibility of the Consultant to contact the City Administrator for the Consultant regarding:.ttW!�ch uw and to
complete and submit anew Signature Authorization Form. Incorrect Information on file may delay the processing of any
of the documents submitted,