HomeMy WebLinkAboutC-3626(A) - PSA for Fire Station No. 7PROFESSIONAL SERVICES AGREEMENT WITH
RRM DESIGN GROUP
FOR FIRE STATION NO. 7
THIS AGREEMENT is made and entered into as of this /ftk, day of
2004, by and between the CITY OF NEWPORT BEACH, a Municipal (/Corporation
( "City "), and RRM DESIGN GROUP a California corporation whose address is 31831
Camino Capistrano, Suite 200, San Juan Capistrano, California, 92675 -3215
( "Consultant "), and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to cant' on its business as it is now
being conducted under the statutes of the State of California and the Charter of
City.
B. City plans to construct Fire Station No. 7 in Santa Ana Heights
C. City desires to engage Consultant to provide architectural consultant services for
Station No. 7 ( "Project').
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project, shall be Don Iler,
A.I.A.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 31st day of December, 2007, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference.
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
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3. TIME OF PERFORMANCE
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Time is of the essence in the performance of services under this Agreement and
the services shall be performed to completion in a diligent and timely manner.
The failure by Consultant to perform the services in a diligent and timely manner
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not
exceed Three Hundred Sixty ThreeThousand, Five Hundred Twenty One and
no /100 Dollars ($363,521) without additional authorization from City. No billing
rate changes shall be made during the term of this Agreement without the prior
written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in
advance by City. Unless otherwise approved, such costs shall be limited
and include nothing more than the following costs incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the
services that Consultant agrees to render pursuant "to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance by City in.writing and incurred by Consultant
in the performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work without the
prior written authorization of City. As used herein, "Extra Work" means
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any work that is determined by City to be necessary for the proper
completion of the Project, but which is not included within the Scope of
Services and which the parties did not reasonably anticipate would be
necessary at the execution of this Agreement. Compensation for any
authorized Extra Work shall be paid in accordance with the Schedule of
Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Don Her, A.I.A., to
be its Project Manager. Consultant shall not remove or reassign Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by City's Public Works Department. Lloyd
Dalton, P.E., shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his authorized
representative shall represent City in all matters pertaining to the services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
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8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner commensurate
with community professional standards. All services shall be performed
by qualified and experienced personnel who are not employed by City, nor
have any contractual relationship with City.
8.2 Consultant represents and warrants to City that it has or shall obtain all
licenses, permits, qualifications, insurance and approvals of whatsoever
nature that are legally required of Consultant to practice its profession.
Consultant further represents and warrants to City that Consultant shall, at
its sole cost and expense, keep in effect or obtain at all times during the
term of this Agreement, any and all licenses, permits, insurance and other
approvals that are legally required of Consultant to practice its profession.
Consultant shall maintain a City of Newport Beach business license
during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents
and employees (collectively, the "Indemnified Parties) from and against any and
all claims (including, without limitation, claims for bodily injury, death or damage
to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including,
without limitation, attorney's fees, disbursements and court costs) of every kind
and nature whatsoever (individually, a Claim; collectively, "Claims "), which may
arise from or in any manner relate (directly or indirectly) to any work negligently
performed • or services provided under this Agreement (including, without
limitation, defects in workmanship or materials and/or design defects [if the
design originated with Consultant]) or Consultant's presence or activities
conducted on Project (including the negligent and /or willful acts, errors and /or
omissions of Consultant, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by
any of them or for whose acts they may be liable or any or all of them).
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are
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applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
interest in the work to be performed. City agrees to cooperate with the
Consultant on Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure Project proceeds in a manner consistent with City goals and
policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and/or his duly
authorized designee informed on a regular basis regarding the status and
progress of Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
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of any permit. Current certification of insurance shall be kept on file with
City at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
D. Coverage Requirements.
Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability
Insurance for his or her employees in accordance with the laws of
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days (10 day written notice for non - payment of
premium) prior to such change. The insurer shall agree to waive all
rights of subrogation against City, its officers, agents, employees
and volunteers for losses arising from work performed by
Consultant for City.
General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which
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covers the services to be performed in connection with this
Agreement in the minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
City, its elected or appointed officers, officials, employees, agents
and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
Consultant.
ii. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected
or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days written notice (10 day
written notice for non - payment of premium -) has been received by
City.
F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
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subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership orjoint- venture.
16. SUBCONTRACTING
City and Consultant agree that suboonsultants may be used to complete the work
outlined in the Scope of Services. The subconsultants authorized by City to
perform work on Project are identified in Exhibit A. Consultant shall be fully
responsible to City for all acts and omissions of the subcontractor. Nothing in this
Agreement shall create any contractual relationship between City and
subcontractor nor shall it create any obligation on the part of City to pay or to see
to the payment of any monies due to any such subcontractor other than as
otherwise required by law. Except as specifically authorized herein, the services to
be provided under this Agreement shall not be otherwise assigned, transferred,
contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City s sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to
Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
All improvement and /or construction plans shall be prepared with indelible
waterproof ink or electrostaticly plotted on standard 24 -inch by 36 -inch Mylar with
a minimum thickness of three mils. Consultant shall provide to City 'As- Built'
drawings and a copy of digital ACAD and tiff image files of all final sheets within
ninety (90) days after finalization of Project. For more detailed requirements, a
copy of the City's Standard Design Requirements is available from City's Public
Works Department.
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18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to Project, for the completion of Project by
others, or for any other project, excepting only such use as is authorized, in
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
City's digital submission requirements for Improvement Plans. City will provide
AutoCAD file of City Title Sheets. All written documents shall be transmitted to
City in City's latest adopted version of Microsoft Word and Excel.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
21. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement of
any United States' letters patent, trademark, or copyright infringement, including
costs, contained in Consultant's drawings and specifications provided under this
Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any "services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
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invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his designee with
respect to such disputed sums. Consultant shall be entitled to receive interest on
any withheld sums at the rate of return that City earned on its investments during
the time period, from the date of withholding of any amounts found to have been
improperly withheld.
ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and/or
restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with Project.
CONFLICTS OF INTEREST
Consultant or its employees may be subject to the provisions of the California
Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the
work performed under this Agreement, and (2) prohibits such persons from
making, or participating in making, decisions that will foreseeably financially
affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, to City by Consultant and conclusively shall
be deemed served when delivered personally, or on the third business day after
the deposit thereof in the United States mail, postage prepaid, first -class mail,
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addressed as hereinafter provided. All notices, demands, requests or approvals
from Consultant to City shall be addressed to City at:
Attn: Lloyd Dalton. P.E.
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
Phone: 949 - 644 -3328
Fax: 949 - 644 -3308
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attn: Don Iler, A.I.A.
RRM Design Group
31831 Camino Capistrano, Suite 200
San Juan Capistrano, CA 92675 -3215
Phone: 949 - 608 -4010
Fax: 949 - 608 -4009
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, the non - defaulting party may terminate the
Agreement forthwith by giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
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30. WAIVER
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35.
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A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or
and the Scope of Services or any othe r
of this Agreement shall govem.
AMENDMENTS
inconsistencies between this Agreement
attachments attached hereto, the terms
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
AS TO FORM:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Mayor
for the City of Newport Beach
CONSULTANT:
By: 6).$ -
Bep-Fier.
"Or M (:3yAly►150 V VIu
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
FIRE STATION NO. 7 AND TRAINING FACILITY
PROJECT UNDERSTANDING
The City of Newport Beach wishes to construct a new fire station and training facility in the Santa Ana
heights region of Newport's Back Bay to replace the existing temporary Station No. 7 located nearby. The
new Fire Station No. 7 and Training Facility is to consist of an approximately 8,000 SF fire station to
accommodate two fire vehicles; office space, utilities and fire equipment storage; firefighter living quarters;
physical fitness facilities to accommodate 8 personnel and a 50 person meeting / training classroom. The
Training Facility is to accommodate drill areas, space to maneuver around future training tower and design of
concrete pad and footings to accommodate a future 3 -story pre - fabricated training tower to be supplied by
others. RRM will coordinate work to the training tower through the City of Newport Beach. Included in our
scope will be the design of electrical systems within the tower including light and power at direction of City.
Site work is to include surveying existing site and preparing plans for the demolition of existing on -site
improvements, grading and preparation for the new Fire Station and Training Facility. The site will also
include deep front and rear aprons and a drive- through apparatus bay. On -cite parking for personnel and
meeting/ classroom is to be provided for.
The Fire Station and Training Center's location of Santa Ana Heights is an important factor in the design of
the new station. A building design complimentary of the existing neighborhood in materials, colors and
massing will be a goal for the new Fire Station No. 7 and Training Center.
SCOPE OF WORK AND TASKS
PLANNING PHASE
Task A: Proiect Management Plan and Pre-Desi
Approach:
The project management plan will serve as the road map for the work ahead. This report is the result of
RRM's research and discussions with the City and Fire Department Committee Representatives. The report
will focus on project goals and procedures. The goals will be: budget, time, aesthetics and function. The
procedures will be: key contacts for information or decisions, anticipated `events' for approval and regulatory
agency requirements. The report will also include the overall project schedule and focused schedules for each
main task Early discussions regarding the scheduling for planning and design review submittals will be `key'
to the project schedule.
Products:
• Management Plan containing project goal statements, project directory- and management procedures
• An outline of the primary components of the project design and construction budget
• Refined critical path timeline for design, production and approval of the project
Meetings: One (1) meeting
RRM DESIGN GROUP
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
Task B: Program Refinement and Site Analvsis
Approach:
The RRM Team will formulate a clear program statement that will serve is a `basis of design' for the facility.
Through a series of meetings with the City and Fire Department Committee, RRM will generate site analysis
exhibits, current and future space and equipment needs, address safety and security requirements and
functional relationships. The completion of a comprehensive equipment and furnishings list, which will
include the design criteria for future apparatus or support equipment, fire training needs and furnishings, is
critical to verifying the program.
The program statement will also state specific goals and priorities concerning energy efficiency, sound
attenuation and maintainability of materials. The program will include component room diagrams, which lay
out crucial design components such as turnout gear storage, kitchen design and sleeping layouts. The
component diagrams enable all City/ Fire Department personnel to envision the individual spaces graphically;
not just as a written list. A site plan exhibit will be generated to depict the sun orientation, wind direction,
noise sources (airplane traffic from John Wayne Airport), views that will affect the site layout, zoning
setbacks; maximum allowable building areas and vehicle access that will affect building massing, placement
and maneuverability.
Products:
• Final Project Program report
• Site ,Analysis Arrangement Plan
Meetings:
• Two (2) Team Programming meetings to evaluate the operational functions of this station
• One (1) Project Team meeting to review final Project Program report and Site ,Analysis .arrangement
Plan
Task C. GeotechuicalInvestioation
Approach:
Our team's Geotechnical Consultant will provide geotechnical services to gather known information about
the site, obtain undisturbed soil samples (two CPT's, three borings), perform laboratory- tests on the samples
and provide an engineering analysis of all field and lab data. This engineering analysis mill discuss the site and
underlying sods as well as the seismicity of the site and associated risks involved in developing the project at
this locations. The Geotechnical Report will provide soil profiles and sections, foundation and differential
setdement assumptions, lateral pressures, subsurface water elevations, suitability of on -site soils for backfill, a
plot plan shoving boring locations and soils bearing pressure recommendations for different types of
foundations and pavement sections that may be appropriate. Geotechnical investigation shall run
concurrently with Task B — Program Refinement and Site Analysis.
Geotechnical Consultant will review plans as needed at end of Construction Documents phase as required by
the City Building Department for general compliance of plans to Geotechnical Report.
Products: Geotechnical Engineering Report
Meetings: One (1) at site with Geotechnical Consultant and City Budding Department Representative
RRM DESIGN GROUP
Page 2 of 7
0 0
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
DESIGN PHASE
Task D: Building and Site Schematic Desi
Approach:
Based on the Project Program and Site Analysis Arrangement Plan, the RRM Team will produce one (1) site
and building arrangement plan. It will reflect the primary arrangements of the site and form of the building
and proposed future training tower and facility. Key will be the efficient movement of apparatus to and from
the site, relationship of the living and sleeping rooms to the apparatus bays and movement of apparatus
around the proposed training ground and tower by City. Following direction on the site layout, RRM will
produce one (1) floor plan layout based on the site arrangement study developed. A working meeting with
the City and Fire Department will be used to refine the floor plan design. Based on decisions from the floor
plan review, two (2) exterior design concepts will be presented for review of the station. The exterior
building elevations will show material options, roof profiles, building style and colors. A working meeting
with the City and Fire Department will be used to select and refine the exterior building elevations and
become the basis of design for future phases. Included during this task will be review/ comments on the
Geotechnical Report completed previously. The schematic design task will also include an opinion of
probable cost based on major systems, building components and RRM's knowledge of similar scale and
designed projects.
During schematic design it is anticipated that RRM will attend and present design solutions to neighborhood
community and City Council groups. One (1) water color rendering of the building will be completed for use
in presentations to the above groups.
A site survey will be completed during this phase and used as a base map for demolition plans and proposed
new work. Research of existing utility information will also be included in this task.
Products:
• Schematic Design: Building floor plans, elevations and site plan
• Site survey and topographic map
• Written outline specifications briefly describing the engineered systems anticipated to be used in the
building.
• Schematic Design cost estimate
• One (1) water color rendering
Meetings:
• Three (3) working meetings with the City Team to refine the selected site plan, floor plan and
exterior elevations schemes
• Two (2) neighborhood design review meetings
• One (1) City Council meeting
RAM DESIGN GROUP
Page 3 of 7
0 •
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
Task E: Environmental Documentation
Approach:
RRM's Environmental Consultant will perform a preliminary CEQA review to determine the appropriate
CEQA documentation. The Environmental Consultant will coordinate these efforts with the City to identify
local issues.
After preliminary review, RRM's Environmental Consultant will prepare appropriate CEQA documentation
as well as attend up to two (2) public meetings/ hearings to respond to questions in the environmental
documentation. The Environmental Consultant will prepare an analysis following the State CEQA checklist
as well as discussion of all of the topics contained in the checklist based on current CEQA law. Of primary
concern is the City's water quality regulations and it is assumed to be the focus of the Environmental
Consultant's CEQA documentation efforts. Environmental documentation will run concurrently with Task
B — Program Refinement and Site Analysis.
Products:
• Notice of Intent to Adopt a Negative Declaration
• Mitigation Monitoring Program
• Final IS/ Negative Declaration
• Notice of Determination
Meetings:
• Two (2) staff meetings attended by Environmental Consultant
• Two (2) public meetings or hearings as required
Task F: Design Development
Approach:
The primary intent of this phase is to determine the exact size, profile and character of the building design
and training facility and to start the Construction Documents. RRM and the Consultant Team will use this
very intense phase of the work to pull together all the components and make the crucial engineering and
material decisions.
Client participation in this process is important because the decisions made during this phase will have to
balance the cost of construction with the livability and maintainability of the building. An itemized cost
estimate in CSI format will be generated based on the design development drawings.
Products:
• Building and site improvement design development documents including preliminary door and
window schedules, interior finish schedules, roof plans and building sections
• Outline product specifications with Table of Contents and Part 2, product listing
• Product cut sheet'binder of selected plumbing, mechanical and electrical components
• Review of draft general requirements (based on City provided front -end documents)
• Itemized construction cost estimate in CSI format
• Design of all engineered systems including structural design with rough member sizing, rough
mechanical layout, rough plumbing layout and fixture schedules, rough electrical design and fixture
schedules
RRAl DESIGN GROUP
Page 4 of 7
0 0
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
Meetings: Three (3) meetings with Project Team to review all design development progress, products
and cost estimate.
Task G: Construction Documents
Approach:
RRM and our Consultant Team will prepare Construction Documents and a construction cost estimate.
RRM assumes that the project will be designed using the 2000 CBC as amended by the City of Newport
Beach and other applicable and current local codes. The building (excluding the Training Tower) is required
to meet the requirements of an essential services facility as described in the State of California Essential
Services Requirements. The Construction Documents will include plans, materials and systems specifications
and engineering reports and calculations. RRM anticipates submittals at 50%, 90% and 100% completion of
Construction Documents. The 50% submittal shall include 50% complete drawings and reports. The 90%
submittal shall include 90% complete drawings, reports and a cost estimate and will be submitted to the
Building Department for Plan Check. A detailed cost estimate will be generated at the 50° o and 90% stage of
Construction Documents.
After review by the City the 90% plans (and any completed corrections in response to Agencies review) shall
be submitted to the Building Department for building permit check. Upon receiving plan check comments,
RRM and the Consultant Team will respond to plan check comments and resubmit for building permit
issuance. The plans incorporating City plan check comments shall be considered the 100° o plan set.
Products:
• Complete building and site improvement construction drawings
• Complete technical specifications
• Complete equipment and material cut sheets
• Engineering calculations and Title 24 energy documentation
• Construction cost estimates at 50% and 90% progress in CSI format
• T -24 Energy Analysis
Meetings:
• One (1) Construction Document kickoff meeting with Design Team and City
• One (1) 50% Construction Document meeting with Design Team and City
• One (1) meeting to present 90% Construction Document package to Design Team and City
RAM DESIGN GROUP
Page 5 of 7
0 0
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
CONSTRUCTION PHASE
Task H: Bidding Assistance
Approach:
During the bidding process, speed and accuracy are crucial. With most disciplines in -house and local, the
RRM approach is to establish the means to quickly respond to the contractors' requests as well as client -
initiated revisions.
Products:
• Assistance in clarifications and addenda
• Pre -bid review meeting minutes
• Interpretations of Contract Documents in answering bidder's questions
• Review of bid results and consulting with City on award of contract
Meetings:
• One (1) Pre -bid meeting
• One (1) Bid opening
Task I: Construction Administration
Approach:
During construction prompt response to contractor's request for information, submittal review and
clarifications is critical. The RRM approach is to establish the means to quickly respond to the contractor's
requests. Services to include:
• Attendance at Pre - Construction meeting at the site
• Bi- weekly on -site review of construction progress with field reports attended by Architect
• Construction progress review by consultants at rough -in stages
• Submittal/ shop drawing review
• Product substitution review (limited to 5 total)
• Clarifications/ field questions/ requests for information response
• Review of Contractor Application for Payment
• Preparation of change orders / architect's supplemental instructions if necessary
• Final walk - through and punch -list, establishment of Date of Substantial Completion
Exclusions:
The following services are excluded from our scope and fee:
• Off -site drainage
• Design of training tower other than foundation and utility stub ups
• Hazardous materials/ asbestos abatement or evaluation
• Environmental documentation beyond those specifically called out for in Task E
• Traffic, noise or air quality studies
• Preparation of any easement documents
• Coastal commission documentation and presentations
• Presentations to City Planning Commission
RR1,I DESIGN GROUP
Page 6 of 7
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
i
• Construction staking
• Street improvement/ signalization plans
• Fire sprinkler drawings/ calculations other than riser location and performance specification section
• Permit/ Plan Check/ Agency fees
• Specialized foundation system (Le. pier/ pile/ mat/ post - tensioned) other than assumed conventional
spread footing/ slab on grade system
• Independent verification of accuracy of City - provided information
• Reproduction of plans for bidding and construction other than regular progress submittals
RRM DESIGN GROUP
Page 7 of 7
E
• o2 -V/a
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
COST SUMMARY FOR BASIC SERVICES *
PLANNING SERVICES
TASKS FEES
Task A
Project Management Plan and Pre - Design
$
1,480
Task B
Program Refinement and Site Analysis
$
9,520
Task C
Geotechnical Investigation
$
14,565
DESIGN SERVICES
Task D
Building and Schematic Design
$
40,445
Task E
Environmental Documentation and
$
9,095
Permitting
Task F
Design Development
$
47,821
Task G
Construction Documents
$
160,989
CONSTRUCTION SERVICES
Task H Bidding $ 12,334
Task I Construction Administration $ 49,772
Basic Services Fee Subtotal (Tasks A -I): **$ 346,021
* This fee includes services beyond A.I.A. defined Basic Services' which includes Cost Estimation,
Geotechnical Investigation, Environmental Documentation, Civil Engineering and Landscape Architecture.
** Not including reimbursable.
Reimbursable budget to be $17,500. RRM Design Group reimbursable expenses shall include
photocopies at $.20 per copy. All other types of RRM Design Group reproductions such as
blueprinting, process camera, typesetting and printing shall be billed at the local vendor's current rate
Plus 10% to cover our overhead and administrative expenses.
RRM DESIGN GROUP
Page 1 of 1
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
HOURLY FEE SCHEDULE
Following is an itemized hourly fee schedule to be used as the basis for additional services if required/
requested by the City of Newport Beach:
RRMDesign Group
Team Members
Mary McGrath, AIA
Don Ilex, AIA
Rubio Medina
Laura Forrester
Cameron Norwood
Paige Chastain
Brian Hannegan
Dasse Design
Team Members
Principal
Project Manager/ Senior Project Engineer
Project Engineer
Staff Engineer
Cad Technician
Technician/ Clerical
GLP Engin eering
Team Members
Principal
Associate
Project Manager
Design Drafter
Technical Typist
RBF Consulting
Team Members
Senior Principal
Principal
Project Director
Project Manager
Structural Engineer
Electrical Engineer
Senior Engineer/ Senior Planner
Project Engineer/ Project Planner
Environmental Specialist
Corrosion Engineer
Design Engineer/ Senior Designer / Mapper
Designer / Planner
Job Descriptions
Bill Rate/ Hr
Principal in Charge
$
160.00
Project Architect
$
145.00
Project Manager
$
90.00
Design I
$
68.00
Design I
$
68.00
Clerical
$
60.00
Landscape Designer
$
90.00
RRM DESIGN GROUP
Page 1 o£2
Bill Rate/ Hx
$ 150.00
$ 100.00- 120.00
$ 85.00- 100.00
$ 75.00 -85.00
$ 65.00 -85.00
$ 45.00 -55.00
Bill Rate/ Hr
$ 135.00
$ 115.00
$ 100.00
$ 85.00
$ 55.00
Bill Rate/ Hr
$ 210.00
$ 185.00
$ 164.00
$ 144.00
$ 144.00
$ 126.00
$ 122.00
$ 110.00
$ 106.00
$ 106.00
$ 102.00
$ 88.00
0 0
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
CIS Analyst
$
85.00
Graphic Artist
$
77.00
Environmental Analyst/ Staff Planner
$
76.00
Design Technician
$
74.00
Assistant Engineer/ Planner
$
70.00
Engineer Aid/ Planning Aid
$
57.00
Clerical/ Word Processor
$
50.00
2- Person Survey Crew $ 196.00
1- Person Survey Crew $ 138.00
Field Supervisor $ 130.00
NJFAssociates
Team Members Bill Rate/ Hr
Principal Construction Cost Consultant $ 100.00
John Douglas and Associates
Team Members Bill Rate/ Hr
Principal $ 90.00
GPI
Team Members
Bill Rate/ Hr
Staff Engineer/ Geologist
$
96.00
Project Engineer/ Geologist
$
106.00
Senior Engineer/ Geologist
$
129.00
Associate
$
161.00
Principal
$
195.00
Senior Technician
$
77.00
Technician lI
$
68.00
Assistant Technician I
$
51.00
Field Technician
$
.87.00
Field Technician - Overtime
$
103.00
Technical Illustrator
$
78.00
Word Processor/ Sr. Clerical
$
61.00
Clerical
$
44.00
Field Vehicles with test equipment
RRM DESIGN GROUP
Page 2 of 2
$ 7.00
Cllentll. 92CIM
111011DIPSIGN
ACORDr, CERTIFICATE OF LIABILITY
INSURANCE
0910710 °A"'
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates
199 S Los Robles Ave Ste 540
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Pasadena, CA 91101 .
GENERALLwBIUY
X COMM ERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
626 8443070
INSURERS AFFORDING COVERAGE
INSURED
RRM Design Group
3765 S. Higuera St., Suite 102
INSURER A: Fidelity & Guaranty Ins. Underwriter
INSURER B: Fidelity & Guaranty Ins. Co.
INSURER C: St. Paul Fire & Marine Ins. Co.
San Luis Obispo, CA 93401
IrvsuER R D: Liberty Insurance Underwriters Inc.
NSURER E.
PERSONAL &ADV INJURY
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
HER
TYPE OF INSURANCE
POLICY NUMBER
POLICYEFFECTNE
P�CYEXPIRATION
LIMnB
A
GENERALLwBIUY
X COMM ERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
BKO1571071
09/23/04
09/23/05
EACH OCCURRENCE
$2,000,000
FIREDAMAGE(Myorreflre)
$1000000
MEDEXP(Anyonep...)
$10000
PERSONAL &ADV INJURY
s2,000,000
GENERAL AGGREGATE
114,000.000
GEML AGGREGATE LIMITAPPLIES PER
POLICY PRO- LOC JECT
PRODUCTS- COMP /OP AGG
$4000000
B
AUTOMOBILELIABIUTY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIREDAUTOS
NON- VNED AUTOS
BA01S71113
09/23/04
09/23/05
COMBINED SINGLE UMIT ecciden
(Ea l)
S1,000,000
X
BODILY INJURY
(Per Wmn)
$
X
BODILY INJURY
(Per aoUdern)
$
X
PROPERTY DAMAGE
(Per acciderrl)
$
GARAGE
LIABILITY
ANY AUTO
TO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTOONLY: AGG
S
S
EXCESS LUUSIUTY
OCCUR M CLAIMS MADE
DEDUCTIBLE
RETENTION $
EACH OCCURRENCE
$
AGGREGATE
$
E
$
Is
C
WORKERSCOMPENSATIONAND
EMPLOYEWLIABILITY
WVA2448889
06130/04
QWQ /05
X '!ITC STATU- OTN-
E.L. EACH ACCIDENT
$1,000,000
E.L. DISEASE -EA EMPL OYEE
$1,000,000
E.L. DISEASE -POLICY LIMIT
$1,000,000
D
OTHER Professional
Liability
AEE1966780104
09109/04
09/09105
$2,000,000 per claim
$4,000,000 annl aggr.
DESCRIP ION OF OPERATONSILOCATIONSNEHICLES !EXCLUSIONS ADDED BY ENDORSEMENTISPECIILL PROVISIONS
City, Its elected or appointed officers, officials, employees, agents and
volunteers are named as an additional insured as respects
general liability for claims arising from the operations of the named
Insured.
City of Newport Beach
Public Works - S. Oyler
P.O. Box 768
Newport Beach, CA 92658 -8915
BEFORE THE EXPIRATION
THEREOF, THE ISSUING INSURER WILLMAIL30_ DAYSWRRTEN
CERTIFICATE HOLDER NAKED TOTHE LEFT,
REPRESENTATIVE
AIJUKUZDN(TIBIJI ot1 051105501MI10579 NLS W MyVKu 4VRrVraMr,Vn I..
Policy Number: BKO1571071
ADDITIbNAL INSURED tractors (Form B)
Change(s) Effective: 09/07/04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY. This endorsement modifies insurance policy under the following:
LIABILITY COVERAGE PART:
Schedule
Name of Person or Organization:
City of Newport Beach
Public Works - S. Oyler
P.O. Box 768
Newport Beach, CA 92658 -8915
SECTION II - WHO IS AN INSURED is amended to include as an insured the
person or organization shown in the Schedule, but only with respect to liability
arising out of "your work' for that insured by or for you.
City, its elected or appointed officers, officials, employees, agents
and volunteers are named as an additional insured as respects general
liability for claims arising from the operations of the named insured.
PRIMARY INSURANCE:
IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY
AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED
SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS
INSURANCE.
SEVERABILITY OF INTEREST:
IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS
COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED
AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS
BROUGHT.
WAIVER OF SUBROGATION:
IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF
SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS
THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO.
CL /BF 22 40 03 95
0
0
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different
date is indicated below.
(The following "attaching clause" needs to be completed only when this endorsement is issued subsequent to preparation of the policy.)
This endorsement forms apart of Policy No. WVA2448889
Issuedto: RRM Design Group
By: St. Paul Fire & Marine Ins. Co.
Premium (if any) TBD
We have a right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our
right against the person or organization named in the Schedule. (This agreement applies only to the extent that you
perform work under a written contract that requires you to obtain this agreement from us).
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work
described in the Schedule.
The additional premium for this endorsement shall be 2 -5% of the California workers compensation premium otherwise
due on such remuneration.
Schedule
Person or Organization
City of Newport Beach
Public Works - S. Oyler
P.O. Box 768
Newport Beach, CA 92658 -8915
'lam
Job Description
WC 04 03 06 Countersigned by
(Ed. 4-84) Authorized Representative
SEP_09 -20044 T�HUU}09:31 AM FAX N0. P. Ol
Fax#: 1 '7-l- Q �l�'-- 1 •
CERTIFICATE OF INSURANCE
CHECKLIST
City of Newport Beach
This checklist is comprised of requirements as outlined by the City of Newport Beach.
/�
Date Received: f -g DepUJContact Received From: .� r LW'"
Date Completed: Sent to: SI'lQ1-krn A— By:
Company /Person required to have certificate: t2 YY) /�P 5_�TYat
I. GENERAL LIABILITY t _( nt
A. INSURANCE COMPANY: f i d6 1 T �/��s� �n5 Ur\h
B. AM BEST RATING (A: VII or greater): x V
C. ADMITTED Company (Must be California Admitted):
Is Company admitted in Califomia? Yes No
D. LIMITS (Must be $1M or greater): What is limit provided? M:' ) r✓ 0- ;;
E. PRODUCTS AND COMPLETED OPERATIONS (Must include): Is it included? Yes [I No
F. ADDITIONAL INSURED WORDING TO INCLUDE (The City its
officers, officials, employees and volunteers): Is It included? Yes ❑ No
G, PRIMARY & NON - CONTRIBUTORY WORDING (Must be included):
Is it Included? AfYes 0 No
H. CAUTION! (Confirm that loss or liability of the named Insured is not
limited solely by their negligence) Does endorsement include "solely by
negligence' wording? ❑ Yes 4 No
I. NOTIFICATION OF CANCELLATION: Although there is a provision that requires notification of
cancellation by certified mail; per Lauren Farley, the City will accept the endeavor wording.
H. AUTOMOBILE LIABILITY
A. INSURANCE COMPANY: 1-(�.QL�t r- Ins �,a�Lx r s ; Cpl .
B. AM BEST RATING (A: VIl or greater): —17x U
C. ADMITTED COMPANY (Must be California Admitted):
Is Company admitted in Califomia? grYes ti No
D. LIMITS (Must be $1M min. BI & PO and $500.000 UM): What is limits provided? t rot
E. ADDITIONAL INSURED WORDING TO INCLUDE (The City its
officers, officials, employees and volunteers): Is It Included? ❑ Yes X No
F. PRIMARY & NON - CONTRIBUTORY WORDING (For Waste Haulers only): (1
Is it included? ❑ Yes ❑ No
G. NOTIFICATION OF CANCELLATION: Although there is a provision that requires notification of
cancellation by certified mail; per Lauren Farley, the City will accept the endeavor wording.
M. WORKERS' COMPENSATION
A. INSURANCE COMPANY:
B. AM BEST RATING (A: VII or greater):
C. LIMITS: Statutory
D. WAIVER OF SUBROGATION (To include): )sit included? gjYes Q No
HAVE ALL ABOVE REQUIREMENTS BEEN MET? ❑ Yes VNO
0 0
Oyler, Shauna
From: Her, Don C. [DCller @rrmdesign.com]
Sent: Tuesday, September 07, 2004 3:38 PM
To: 'soyler @city.newport- beach.ca.us'
Cc: 'Idalton@ city. newport - beach .ca.us';'NSmall @INSDRA.com; Pollard, Dana
Subject: FW: City of Newport Beach
WAML
Im
LrAm
NLS_l.pdf
(14 KB) Shauna, here is the information on the Insurance Certificate
coming your way. Please feel free to have Risk management call our
agent direct with any questions regarding clause 14,E,v.
Thank you. Don
Don Iler A.I.A., BYCT
RRM Design Group
31831 Camino Capistrano, Suite 200
San Juan Capistrano, CA 92675
949 - 488 -0933 Fax 949 - 488 -0316
- - - -- Original Message---- -
From: Pollard, Dana
Sent: Tuesday, September 07, 2004 2:15 PM
To: Iler, Don C.
Cc: McGrath, Mary C.
Subject: FW: City of Newport Beach
Per your request for insurance certificates on Newport Beach
Dana
cannot comply with section 14, E, v
0
- - - -- Original Message---- -
From: Norah Small [mai Ito: NSmalI@INSDRA.com]
Sent: Tuesday, September 07, 2004 2:06 PM
To: Pollard, Dana
Subject: City of Newport Beach
Please note that you cannot comply with section 14, E, v.
Norah Small
Account Manager
Dealey, Renton & Associates
626.844.3070x28
626.844.3074 (fax)
F
•
E
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
AUIG 10 2904
• C -3(au
Nfcv -�Wq)
Agenda Item No. 21
August 10, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, Principal Engineer
949 - 6443328
Idalton@city.newport-beach.ca.us
SUBJECT: FIRE STATION NO. 7 — APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH RRM DESIGN GROUP FOR DESIGN AND
CONSTRUCTION SUPPORT SERVICES
RECOMMENDATION:
Approve a Professional Services Agreement in the amount of $363,521 with RRM
Design Group, and authorize the Mayor and the City Clerk to execute the Agreement.
PROJECT DESCRIPTION:
The County of Orange has committed $1,600,000 from the Santa Ana Heights
Redevelopment Agency (SAH RDA) to the City to construct new a new fire station in
Santa Ana Heights. The Fire Department has also obtained a $350,000 grant (pending
City Council approval) from the Rancho Santiago Community College District to
construct a fire training facility within the City, and has an additional $180,000 allocated
to the training facility in FY 2004/2005 Capital Improvement Program.
A fire station to serve this area needs to be designed to accommodate at least two units
and eight personnel. It will be a minimum 8,000 square foot structure that is occupied
24 hours per day for 365 days per year. The station will include an apparatus room for
two fire vehicles, office space, a day room; kitchen facilities, sleeping facilities, bathing
facilities, physical fitness facilities, a training /meeting room, and space to accommodate
utilities and fire equipment storage.
The site will also accommodate a training tower and drill ground area. The three -story
training tower will be a 20 -ft by 50 -ft prefabricated steel building that is sited within a
space that is adequate to maneuver fire apparatus and personnel during training
exercises. This will allow Newport Beach fire personnel a place to train on essential
fireground tactics while remaining in the City, available for timely response.
SUBJECT: Fire Station No. ign — Approval of Professional Services Ag nt with RRM Design Group for
Design Services
August 10, 2004
Page 2
The intent is to construct the station and training facility upon two adjacent parcels
totalling 2.1 acres located at Mesa Drive and Acacia Street (see attached location
map). The parcels are currently being acquired by the City. Acquisition should be
completed this month, whereupon the occupants will have until December 31, 2004, to
vacate the premises.
CONSULTANT SELECTION:
Staff desires to retain consultant services to design the new fire station and fire training
facilities. To do so, professional qualifications were solicited from six firms with known
expertise in fire station design and in an advertisement that was placed in the Daily
Pilot. Five firms responded. Staff reviewed their qualifications, past experience on
similar projects, availability and references, and rated RRM Design Group (RRM) as the
most qualified firm to do the work.
SCOPE OF SERVICES:
RRM has proposed to provide project management; a topographic survey and
geotechnical investigation; site analysis; schematic designs; estimates; a rendering, an
environmental assessment; design development; contract plans and specifications; and
construction support services for the project as specified in their draft Professional
Services Agreement attached hereto. The planning will include meetings with City staff,
neighboring property owners and managers, and the City Council, as needed.
Alternative site development schemes will be explored in order to determine the most
desirable site layout and develop consensus among the interested parties as to ease of
access and egress, building and parking locations, onsite circulation, aesthetics,
landscaping, lighting, etc.
FEES:
Upon negotiation of services and fees, RRM has agreed to provide a complete scope of
planning, design and construction assistance services for $363,521, including surrey,
geotechnical investigation, and a budget for printing, copying, rendering, and other
reimbursibles. Their design and construction support services will extend over the next
two years. RRM's fees and hourly rates are included in the draft Professional Services
Agreement attached hereto.
Funding Availability:
Funds to award a design contract are available in the following accounts:
Account Name
Fire Station No. 7
Rancho Santiago CC Grant
Fire Training Facility
Account Number Amount
7295- C5100569 $1,600,000
Pending 350,000
7011- C2320715 180.000
TOTAL $2,130,000
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SUBJECT: Fire Station No. 7 n — Approval of Professional Services Agre4Wt with RRM Design Group for
Design Services
August10,2004
Page 3
0 Because of significant increases in construction costs (steel, drywall, and more) since
the time the City, the County, and OCDA entered into a Memorandum of Agreement to
fund the stations purchase and construction, we believe the eventual cost to construct
the SAH Fire Station and training facilities will be in the range of $3 -4 million. The
Agreement assumed a $1.6 million cost. However, we do not believe that we will
ultimately have to impact the General Fund for the $1.4 -2.4 million shortfall. Our
options for covering the shortfall include: (a) asking the OCDA for additional
construction funds; (b) acquiring the SAH RDA (as a part of the Spheres Issues
Actions) and providing those funds directly to this Project; (c) using General Funds to
cover the shortfall until RDA funds can be used to reimburse the General Fund.
Submitted by:
NORKS DEPARTMENT
G. Badum, Director
Prepared
Lloydyalt6n,
DesitSin Engineer
Attachments: Location Map
Professional Services Agreement
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PROFESSIONAL SERVICES AGREEMENT WITH
RRM DESIGN GROUP
FOR FIRE STATION NO.7
THIS AGREEMENT is made and entered into as of this day of
2004, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation
( "City "), and RRM DESIGN GROUP a California corporation whose address is 31831
Camino Capistrano, Suite 200, San Juan Capistrano, California, 92675 -3215
( "Consultant'), and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now
being conducted under the statutes of the State of California and the Charter of
City.
B. City plans to construct Fire Station No. 7 in Santa Ana Heights
C. City desires to engage Consultant to provide architectural consultant services for
Station No. 7 ('Project').
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project, shall be Don Iler,
A.I.A.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 31st day of December, 2007, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference.
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
3.
4.
TIME OF PERFORMANCE
Time is of the essence in the performance of services under this Agreement and
the services shall be performed to completion in a diligent and timely manner.
The failure by Consultant to perform the services in a diligent and timely manner
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all work performed in .accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not
exceed Three Hundred Sixty ThreeThousand, Five Hundred Twenty One and
no /100 Dollars ($363,521) without additional authorization from City. No billing
rate changes shall be made during the term of this Agreement without the prior
written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed andlor the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in
advance by City. Unless otherwise approved, such costs shall be limited
and include nothing more than the following costs incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the
services that Consultant agrees to render pursuant to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance by City in writing and incurred by Consultant
in the performance of this Agreement. 10
4.3 Consultant shall not receive any compensation for Extra Work without the
prior written authorization of City. As used herein, "Extra Work" means
2
any work that is determined by City to be necessary for the proper
completion of the Project, but which is not included within the Scope of
Services and which the parties did not reasonably anticipate would be
necessary at the execution of this Agreement. Compensation for any
authorized Extra Work shall be paid in accordance with the Schedule of
Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Don Her, A.I.A., to
be its Project Manager. Consultant shall not remove or reassign Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
• This Agreement will be administered by City's Public Works Department. Lloyd
Dalton, P.E., shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his authorized
representative shall represent City in all matters pertaining to the services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
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8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner commensurate
with community professional standards. All services shall be performed
by qualified and experienced personnel who are not employed by City, nor
have any contractual relationship with City.
8.2 Consultant represents and warrants to City that it has or shall obtain all
licenses, permits, qualifications, insurance and approvals of whatsoever
nature that are legally required of Consultant to practice its profession.
Consultant further represents and warrants to City that Consultant shall, at
its sole cost and expense, keep in effect or obtain at all times during the
term of this Agreement, any and all licenses, permits, insurance and other
approvals that are legally required of Consultant to practice its profession.
Consultant shall maintain a City of Newport Beach business license
during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents
and employees (collectively, the "Indemnified Parties) from and against any and
all claims (including, without limitation, claims for bodily injury, death or damage
to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including,
without limitation, attorney's fees, disbursements and court costs) of every kind
and nature whatsoever (individually, a Claim; collectively, "Claims'), which may
arise from or in any manner relate (directly or indirectly) to any work negligently
performed or services provided under this Agreement (including, without
limitation, defects in workmanship or materials and /or design defects [if the
design originated with Consultant]) or Consultant's presence or activities
conducted on Project (including the negligent and /or willful acts, errors and /or
omissions of Consultant, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by
any of them or for whose acts they may be liable or any or all of them).
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any .
action on or to enforce the terms of this Agreement. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are
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applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by Consultant.
0 10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
11. COOPERATION
Consultant agrees to
Project Administrator
interest in the work
Consultant on Project.
12. CITY POLICY
work closely and cooperate fully with City's designated
and any other agencies that may have jurisdiction or
to be performed. City agrees to cooperate with the
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure Project proceeds in a manner consistent with City goals and
policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or his duly
authorized designee informed on a regular basis regarding the status and
progress of Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work. Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
. coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
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of any permit. Current certification of insurance shall be kept on file with
City at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
D. Coverage Requirements.
Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability
Insurance for his or her employees in accordance with the laws of
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days prior to such change. The insurer shall
agree to waive all rights of subrogation against City, its officers,
agents, employees and volunteers for losses arising from work
performed by Consultant for City.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall •
maintain professional errors and omissions insurance, which
covers the services to be performed in connection with this
C.
Agreement in the minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
City, its elected or appointed officers, officials, employees, agents
and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
Consultant.
ii. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected
• or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
Vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days written notice has been
received by City.
F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
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16.
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disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership orjoint- venture.
SUBCONTRACTING
City and Consultant agree that subconsultants may be used to complete the work
outlined in the Scope of Services. The subconsultants authorized by City to
perform work on Project are identified in Exhibit A. Consultant shall be fully
responsible to City for all acts and omissions of the subcontractor. Nothing in this
Agreement shall create any contractual relationship between City and
subcontractor nor shall it create any obligation on the part of City to pay or to see
to the payment of any monies due to any such subcontractor other than as
otherwise required by law. Except as specifically authorized herein, the services to
be provided under this Agreement shall not be otherwise assigned, transferred,
contracted or subcontracted out without the prior written approval of City.
OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents'), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to
Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
All improvement and /or construction plans shall be prepared with indelible
waterproof ink or electrostaticly plotted on standard 24 -inch by 36 -inch Mylar with
a minimum thickness of three mils. Consultant shall provide to City 'As- Built'
drawings and a copy of digital ACAD and tiff image files of all final sheets within
ninety (90) days after finalization of Project. For more detailed requirements, a
copy of the City's Standard Design Requirements is available from City's Public
Works Department.
COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to Project, for the completion of Project by
others, or for any other project, excepting only such use as is authorized, in
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
City's digital submission requirements for Improvement Plans. City will provide
AutoCAD file of City Title Sheets. All written documents shall be transmitted to
City in City's latest adopted version of Microsoft Word and Excel.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
21. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement of
any United States' letters patent, trademark, or copyright infringement, including
costs, contained in Consultant's drawings and specifications provided under this
Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
23.
24.
25.
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period of three (3) years from the date of final payment to Consultant under this
Agreement.
WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to'the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his designee with
respect to such disputed sums. Consultant shall be entitled to receive interest on
any withheld sums at the rate of return that City earned on its investments during
the time period, from the date of withholding of any amounts found to have been
improperly withheld.
ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and /or
restoration expense shall be bome by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with Project.
CONFLICTS OF INTEREST
Consultant or its employees may be subject to the provisions of the California
Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the
work performed under this Agreement, and (2) prohibits such persons from
making, or participating in making, decisions that will foreseeably financially
affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, to City by Consultant and conclusively shall
be deemed served when delivered personally, or on the third business day after
the deposit thereof in the United States mail, postage prepaid, first -class mail,
addressed as hereinafter provided. All notices, demands, requests or approvals
from Consultant to City shall be addressed to City at:
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Attn: Lloyd Dalton. P.E.
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
Phone: 949 - 644 -33XX
Fax: 949- 644 -33XX
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attn: Don Iler, A.I.A.
RRM Design Group
31831 Camino Capistrano, Suite 200
San Juan Capistrano, CA 92675 -3215
Phone: 949 - 608 -4010
Fax: 949 - 608 -4009
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, the non - defaulting party may terminate the
Agreement forthwith by giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
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30. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
32. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments attached hereto, the terms
of this Agreement shall govern.
33. AMENDMENTS
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
34. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
35. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
36. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
12
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
City Attorney
for the City of Newport Beach
ATTEST:
CITY OF NEWPORT BEACH,
A Municipal Corporation
Mayor
for the City of Newport Beach
CONSULTANT:
LaVonne Harkless, Don Iler, A.I.A.
City Clerk
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
13
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CITY OF NEWPORT BEAC14
Fire Station No. 7 and Training Facility
July 23, 2004
FIRE STATION NO. 7 AND TRAINING FACILITY
PROJECT UNDERSTANDING
The City of Newport Beach wishes to construct a new fire station and training facility in the Santa Ana
heights region of Newport's Back Bay to replace the existing temporary Station No. 7 located nearby. The
new Fire Station No. 7 and Training Facility is to consist of an approximately 8,000 SF fire station to
accommodate two fire vehicles; office space; utilities and fire equipment storage; firefighter living quartets;
physical fitness facilities to accommodate 8 personnel and a 50 person meeting / training classroom. The
Training Facility is to accommodate drill areas, space to maneuver around future training tower and design of
concrete pad and footings to accommodate a future 3 -story pre - fabricated training tower to be supplied by
others. IWI will coordinate work to the training tower through the City of Newport Beach. Included in our
scope will be the design of electrical systems tvitivn the tower including light and power at direction of City.
Site work is to include surveying existing site and preparing plans for the demolition of existing on -site
improvements, grading and preparation for the new Fire Station and Training Facility. The site will also
include deep front and rear aprons and a drive - through apparatus bay. On -.ite parking for personnel and
meeting/ classroom is to be provided for.
The Fire Station and Training Center's location of Santa Ana Heights is an important factor in the design of
the new station. A building design complimentary of the existing neighborhood in materials, colors and
massing will be a goal for the new Fire Station No. 7 and Training Center.
SCOPE OF WORK AND TASKS
PLANNING PHASE
Task A: Project Management Plan and Pre - Design
Approach:
The project management plan will serve as the road map for the work ahead. This report is the result of
RRbI's research and discussions with the City and Fire Department Committee Representatives. The report
will focus on project goals and procedures. The goals will be: budget, tune, aesthetics and function. The
procedures will be: key contacts for information or decisions, anticipated `events' for approval and regulatory
agency requirements. The report will also include the overall project schedule and focused schedules for each
main task. Early discussions regarding the scheduling for planning and design review submittals will be `key'
to the project schedule.
Products:
• Nanagement Plan containing project goal statements, project directory and management procedures
• An outline of the primary components of the project design and construction budget
• Refined critical path timeline for design, production and approval of the project
Meetings: One (1) meeting
RRLI DESIGN GROUP
Page I of 7
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
Task B: Program Refinement and Site Analysis
Approach:
The RRM Team will formulate a clear program statement that will serve as a `basis of design' for the facility.
Through a series of meetings with the City and Fire Department Committee, RRM will generate site analysis
exhibits, current and future space and equipment needs, address safety and security requirements and
functional relationships. The completion of a comprehensive equipment and furnishings list, which will
include the design criteria for future apparatus or support equipment, fire training needs and furnishings, is
critical to veril}ying the program.
The program statement will also state specific goals and priorities concerning energy efficiency, sound
attenuation and maintainability of materials. The program will include component room diagrams, which lay
out crucial design components such as turnout gear storage, kitchen design and sleeping layouts. The
component diagrams enable all City/ Fire Department personnel to envision the individual spaces graphically;
not just as a written Est. A site plan exhibit will be generated to depict the sun orientation, wind direction,
noise sources (airplane traffic from John Wayne Airport), views that will affect the site layout, zoning
setbacks; maximum allowable building areas and vehicle access that will affect building massing, placement
and maneuverability.
Products:
• Final Project Program report
10 • Site analysis Arrangement Plan
Meetings:
• Two (2) Team Programming meetings to evaluate the operational functions of this station
• One (1) Project Team meeting to review final Project Program report and Site Analysis Arrangement
Plan
Task C: Geotechnical Investigation
Approach:
Our team's Geotechnical Consultant will provide geotechnical services to gather known information about
the site, obtain undisturbed soil samples (two CPT's, three borings), perform laboratory tests on the samples
and provide an engineering analysis of all field and lab data. This engineering analysis Hill discuss the site and
underlying soils as well as the seismicity of the site and associated risks involved in developing the project at
this locations. The Geotechnical Report will provide soil profiles and sections, foundation and differential
settlement assumptions, lateral pressures, subsurface water elevations, suitability of on -site soils for backfill, a
plot plan showing boring locations and soils bearing pressure recommendations for different types of
foundations and pavement sections that may be appropriate. Geotechnical investigation shall run
concurrenth with Task B — Program Refinement and Site Analysis.
Geotechnical Consultant «vill review plans as needed at end of Construction Documents phase as required by
the City Building Department for general compliance of plans to Geotechnical Report.
Products: Geotechnical Engineering Report
. Neetings: One (1) at site with Geotechnical Consultant and City Building Department Representative
RRM DESIGN GROUP
Page 2 of 7
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
DESIGN PHASE
Task D: Building and Site Schematic Design
Approach:
Based on the Project Program and Site Analysis Arrangement Plan, the RRM Team will produce one (1) site
and building arrangement plan. It will reflect the primary arrangements of the site and form of the building
and proposed future training tower and facility. Key will be the efficient movement of apparatus to and from
the site, relationship of the living and sleeping rooms to the apparatus bays and movement of apparatus
around the proposed training ground and tower by City. Following direction on the site layout, RRM will
produce one (1) floor plan layout based on the site arrangement study developed. A working meeting with
the City and Fire Department will be used to refine the floor plan design. Based on decisions from the floor
plan review, tvo (2) exterior design concepts will be presented for review of the station. The exterior
building elevations will show material options, roof profiles, building style and colors. A working meeting
with the Ciry and Fire Department will be used to select and refine the exterior building elevations and
become the basis of design for future phases. Included during this task will be review/ comments on the
Geotechnical Report completed previously. The schematic design task will also include an opinion of
probable cost based on major systems, building components and RRM's knowledge of similar scale and
designed projects.
During schematic design it is anticipated that RRAI utill attend and present design solutions to neighborhood
community and City Council groups. One (1) water color rendering of the building will be completed for use
in presentations to the above groups. •
A site suryev will be completed during this phase and used as a base map for demolition plans and proposed
new work. Research of existing utility information will also be included in this task.
Products:
• Schematic Design: Building floor plans, elevations and site plan
• Site survey and topographic map
• Written outline specifications briefly describing the engineered systems anticipated to be used in the
building.
• Schematic Design cost estimate
• One (1) water color rendering
Meetings:
• Three (3) working meetings with the City Team to refine the selected site plan, floor plan and
exterior elevations schemes
• Two (2) neighborhood design review meetings
• One (1) City Council meeting
E
RRAI DESIGN GROUP
Page 3 of 7
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
Task E: Environmental Documentation
Approach:
RRM's Environmental Consultant will perform a preliminary CEQA review to determine the appropriate
CEQA documentation. The Environmental Consultant will coordinate these efforts with the City to identify
local issues.
After preliminary review, RRM's Environmental Consultant will prepare appropriate CEQA documentation
as well as attend up to two (2) public meetings/ hearings to respond to questions in the environmental
documentation. The Environmental Consultant will prepare an analysis following the State CEQA checklist
as well as discussion of all of the topics contained in the checklist based on current CEQA law. Of primary
concern is the City's water quality regulations and it is assumed to be the focus of the Environmental
Consultant's CEQA documentation efforts. Environmental documentation will run concurrently with Task
B — Program Refinement and Site Analysis.
Products:
• Notice of Intent to Adopt a Negative Declaration
• Mitigation Monitoring Program
• Final IS/ Negative Declaration
• Notice of Determination
Meetings:
• Two (2) staff meetings attended by Environmental Consultant
• Two (2) public meetings or hearings as required
Task F: Design Development
Approach:
The primary intent of this phase is to determine the exact size, profile and character of the building design
and training facility and to start the Construction Documents. RRM and the Consultant Team will use this
very intense phase of the work to pull together all the components and make the crucial engineering and
material decisions.
Client participation in this process is important because the decisions made during this phase will have to
balance the cost of construction with the livability and maintainability of the building. An itemized cost
estimate in CSI format will be generated based on the design development drawings.
Products:
• Building and site improvement design development documents including preliminary door and
w ndow schedules, interior finish schedules, roof plans and building sections
• Outline product specifications with Table of Contents and Part 2, product listing
• Product cut sheet binder of selected plumbing, mechanical and electrical components
• Review of draft general requirements (based on City provided front -end documents)
• Itemized construction cost estimate in CSI format
• Design of all engineered systems including structural design with rough member sizing, rough
mechanical layout, rough plumbing layout and fixture schedules, rough electrical design and fixture
schedules
RRM DESIGN GROUP
Page 4 of 7
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004 0
Meetings: Three (3) meetings with Project Team to review all design development progress, products
and cost estimate.
Task G: Construction Documents
Approach:
RRM and our Consultant Team will prepare Construction Documents and a construction cost estimate.
RRM assumes that the project will be designed using the 2000 CBC as amended by the City of Newport
Beach and other applicable and current local codes. The building (excluding the Training Tower) is required
to meet the requirements of an essential services facility as described in the State of California Essential
Services Requirements. The Construction Documents will include plans, materials and systems specifications
and engineering reports and calculations. RRM anticipates submittals at 50 %, 90% and 100% completion of
Construction Documents. The 50% submittal shall include 50% complete drawings and reports. The 90%
submittal shall include 90% complete drawings, reports and a cost estimate and will be submitted to the
Building Department for Plan Check A detailed cost estimate will be generated at the 50''0 and 90% stage of
Construction Documents.
After review by the City the 90% plans (and any completed corrections in response to Agencies review) shall
be submitted to the Building Department for building permit check. Upon receiving plan check comments,
RRA'I and the Consultant Team will respond to plan check comments and resubmit for building permit
issuance. The plans incorporating City plan check comments shall be considered the 1000 o plan set.
Products: •
• Complete building and site improvement construction drawings
• Complete technical specifications
• Complete equipment and material cut sheets
• Engineering calculations and Title 24 energy documentation
• Construction cost estimates at 50% and 90% progress in CSI format
• T -24 Energy Analysis
Meetings:
• One (1) Construction Document kickoff meeting with Design Team and City
• One (1) 50% Construction Document meeting with Design Team and City
• One (1) meeting to present 90% Construction Document package to Design Team and City
RRAl DESIGN GROUP
Page 5 of 7
CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
CONSTRUCTION PHASE
Task H: Bidding Assistance
Approach:
During the bidding process, speed and accuracy are crucial. \Vith most disciplines in -house and local, the
RRM approach is to establish the means to quickly respond to the contractors' requests as well as client -
initiated revisions.
Products:
• Assistance in clarifications and addenda
• Pre -bid review meeting minutes
• Interpretations of Contract Documents in answering bidder's questions
• Review of bid results and consulting with City on award of contract
Meetings:
• One (1) Pre -bid meeting
• One (1) Bid opening
Task I: Construction Administration
Approach:
During construction prompt response to contractor's request for information, submittal review and
clarifications is critical. The RRM approach is to establish the means to quickly respond to the contractor's
requests. Services to include:
• Attendance at Pre - Construction meeting at the site
• Bi- weekly on -site review of construction progress with field reports attended by Architect
• Construction progress review by consultants at rough -in stages
• Submittal/ shop drawing review
• Product substitution review (limited to 5 total)
• Clarifications/ field questions/ requests for information response
• Review of Contractor Application for Payment
• Preparation of change orders/ architect's supplemental instructions if necessary
• Final walk- through and punch -list; establishment of Date of Substantial Completion
Exclusions:
The following services are excluded from our scope and fee:
• Off -site drainage
• Design of training tower other than foundation and utility stub ups
• Hazardous materials/ asbestos abatement or evaluation
• Environmental documentation beyond those specifically called out for in Task E
• Traffic, noise or air quality studies
• Preparation of any easement documents
• Coastal commission documentation and presentations
• Presentations to City- Planning Commission
RRM DESIGN GROUP
Page 6 of 7
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004 0
• Construction staking
• Street improvement/ signalization plans
• Fire sprinkler drawings/ calculations other than riser location and performance specification section
• Permit/ Plan Check/ Agency fees
• Specialized foundation system (i.e. pier/ pile/ mat/ post - tensioned) other than assumed conventional
spread footing/ slab on grade system
• Independent verification of accuracy of City - provided information
• Reproduction of plans for bidding and construction other than regular progress submittals
0
RRAI DESIGN GROUP
Page 7 of 7
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
COST SUMMARY FOR BASIC SERVICES *
PLANNING SERVICES
TASKS FEES
Task A
Project Management Plan and Pre - Design
$
1,480
Task B
Program Refinement and Site Analysis
$
9,520
Task C
Geotechnical Investigation
$
14,565
DESIGN SERVICES
Task D
Building and Schematic Design
$
40,445
Task E
Environmental Documentation and
$
9,095
Permitting
Task F
Design Development
$
47,821
Task G
Construction Documents
$
160,989
CONSTRUCTION SERVICES
Task 14 Bidding $ 12,334
Task I Construction Administration $ 49,772
Basic Services Fee Subtotal (Tasks A -I): **$ 346,021
* This fee includes services beyond A.I.A. defined Basic Services' which includes Cost Estimation,
Geotechnical Investigation, Environmental Documentation, Civil Engineering and Landscape Architecture.
** Not including reimbursable.
Reunbursable budget to be $17,500. RRM Design Group reimbursable expenses shall include
photocopies at $.20 per copy. All other types of RRM Design Group reproductions such as
blueprinting, process camera, typesetting and printing shall be billed at the local vendor's current rate
plus 10% to cover our overhead and administrative expenses.
RRM DESIGN GROUP
Page 1 of 1
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004 0
HOURLY FEE SCHEDULE
Following is an itemized hourly fee schedule to be used as the basis for additional services if required/
requested by the City of Newport Beach:
RRM Design Group
Team Members
job Descriptions
Bill Rate/ Hr
Mary McGrath, AIA
Principal in Charge
$
160.00
Don Iler, AIA
Project Architect
$
145.00
Rubio Medina
Project Manager
$
90.00
Laura Forrester
Design I
$
68.00
Cameron Norwood
Design I
$
68.00
Paige Chastain
Clerical
$
60.00
Brinn l lannegan
Landscape Designer
$
90.00
Dosse Design
Team Members
Bill Rate/ Hr
Bill Rate/ Hr
Principal
$
150.00
Project Manager/ Senior Project Engineer
$
100.00 - 120.00
Project Engineer
$
85.00- 100.00
Staff Engineer
$
75.00 -85.00
Cad Technician
$
65.00 -85.00
Technician/ Clerical
$
45.00 -55.00
GLP Engineering
Team Members
Bill Rate/ Hr
Principal
$ 135.00
Associate
$ 115.00
Project Manager
$ 100.00
Design Drafter
$ 85.00
Technical Typist
$ 55.00
RBF Consulting
Team Members
Bill Rate/ Hz
Senior Principal
$
210.00
Principal
$
185.00
Project Director
$
164.00
ProjectNlanager
$
144.00
Structural Engineer
$
144.00
Electrical Engineer
$
126.00
Senior Engineer/ Senior Planner
$
122.00
Project FmZineer/ Project Planner
$
110.00
Environmental Specialist
$
106.00
Corrosion Fngineer
$
106.00
Design Engineer/ Senior Designer/ Mapper
$
102.00
Designer/ Planner
$
88.00
RRM DESIGN GROUP
Page 1 of 2
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CITY OF NEWPORT BEACH
Fire Station No. 7 and Training Facility
July 23, 2004
GIS Analyst
$
85.00
Graphic Artist
$
77.00
Environmental Analyst/ Staff Planner
$
76.00
Design Technician
$
74.00
Assistant Engineer/ Planner
$
70.00
Engineer Aid/ Planning Aid
$
57.00
Clerical/ Word Processor
$
50.00
2- Person Survey Crew
$
196.00
1- Person Survey Crew
$
138.00
Field Supervisor
$
130.00
NJFAssociates
Team Members Bill Rate/ Hr
Principal Construction Cost Consultant $ 100.00
John Douglas and Associates
Team Members Bill Rate/ Hr
Principal $ 90.00
GPI
Team Members
Bill Rate/ Hr
Staff Engineer/ Geologist
$
96.00
Project Engineer/ Geologist
$
106.00
Senior Engineer/ Geologist
$
129.00
Associate
$
161.00
Principal
$
195.00
Senior Technician
$
77.00
Technician II
$
68.00
Assistant Technician I
$
51.00
Field Technician
$
.87.00
Field Technician - Overtime
$
103.00
Technical Illustrator
$
78.00
Word Processor/ Sr. Clerical
$
61.00
Clerical
$
44.00
Field Vehicles with test equipment
RRNI DESIGN GROUP
Page 2 of 2
$ 7.00