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Home My WebLink About07/05/1983 - PB&R Commissionotion econded yes otion econded yes Item No. 3 CITY OF NEWPORT BEACH N Parks, Beaches & .Recreation Commission N 2 G July 5, 1983 17 City Council Chambers 7 p.m. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Seating of New Commis- sioners Ex- Officio member present: Ronald A. Whitley, Director Staff present: Jack Brooks, Park & Street Tree Superintendent Dottie Flohr, Secretary Prior to the Parks, Beaches and Recreation Commission meeting Chairman Stuart presented Commissioner Cole with a plaque and thanked him for his outstanding community service and input during the past six years on the Commission. Ron Whitley gave special mention to Cole's expertise on trees and noted how sorry we all are to see him leave. Cole then gave thanks to his family, Ron Whitley, Jack Brooks and hi-s fellow Commissioners. He said he felt the City of Newport Beach has the most outstanding Park Department in California. Ron Whitley introduced the three new Commissioners who were appointed by the City Council on June 27, 1983. They are Barbara de Boom, Earle King and Diana Springer, who then gave a brief introduction of themselves. I. PROCEDURAL" MATTERS ' I•tem' #1 The meeting of the Parks, Beaches and Recreation Commis- sion was called to order at 7:04 P.M. Item #2 Roll call was taken. Cohen, de Boom, Hopkins, King, Springer and Stuart were present. Capretz was absent. Item #3 x x Motion was made by Hopkins and seconded by Stuart to x x x x approve the minutes of the June 7, 1983 meeting. Item #4 x x The agenda was adopted as presented. x x x x II. ACTION ITEMS 'Item #5 - SAatUg'of•NeW'COmmissioners Commissioners de Boom, King and'Springer were officially seated on the Commission. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Seating of New Commis- sioners loti on seconded iyes lotion ;econd'ed eyes loti on seconded yes. otion econded yes tion conded e( ) CITY OF NEWPORT BEACH N Parks, �� NG Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Item #6 - Election of Commission Officers, 1983 -84 Election of x Commission X Stuart nominated Hopkins as Chairman of the Commission. Officers X x x Seconded by King. Unanimous. Hopkins took the Chair and x then presented a plaque to Stuart for his outstanding and X effective leadership as Chairman during the past year. X x x Stuart nominated Cohen as Vice Chair. Seconded by de Boom. Onanimous. Item # 7 - Encroachment Request - Ms. Beverly Clark, Encroachmet Request 3631 Ocean Blvd. X x Ron Whitley gave a brief background on the subject area x x x K which is public property. Following questions by the Commission, Chairman Hopkins opened the meeting to public testimony. Robert Borthwick, landscape architect on the project, addressed the Commission. He presented. an en- larged plan of the development and explained the proposed change of the public pathway portion which retains the asphalt.pathway across the front of the property to insure a public access feeling of the pathway from Inspiration Point to Little Corona. King motioned the subject encroachment request be approved. Stuart seconded. Unanimous. 'Item #8 = West'Newport,'P.E. Right= of =Wa' Proposal .West Newpoi P.E. Right. x Ron Whitley reported that at the City Council meeting of of -Way X June 27, 1983, Councilwoman Ruthelyn Plummer presented a Proposal x Y x x proposal to add improvements to West Newport which resulted in a $95,000 appropriation by the City Council for capital improvements on this park. Ron explained two of the com- onents which were presented, the first involving additional parking and landscaping, and the second being eliminating parking on Seashore Drive except to residents, the latter of which is out-of our jurisdiction. Ron stated that staff supports this proposal and that the City Council wants the Commission to approve the project in concept with a specific plan to be drawn up-at a•later date. Following questions from the Commission, Stuart motioned for approval of the proposal in concept subject to review of the specific plan when it is formulated so that the Commission can approve the project in its entirety. Springer seconded. Unanimous. Item #9 - Tree Removal Request 1938 Port Locksleigh Place Tree Removi X x Ron Whitley reviewed the City's Street Tree Retention and Request x x x Removal Policy and noted that Kelly Abdo's request is now before the Commission for their decision. He passed a pictur of the subject tree to the Commissioners which showed it to be-a healthy one. After a brief discussion, King motioned the request for removal of the tree be denied. Stuart seconded. Unanimous. Ron Whitley will inform Kelly Abdo CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX by mail of the Commission's decision and will advise her that she can appeal to the City Council. III. DISCUSSION ITEMS Item #10 - Joint Meeting .'With'City'Council,'June 27, 1983 Joint Meeting wit Ron Whitley reported that the Commission has an opportunity City Counc- twice a year to have a joint meeting with the City Council. Commissioners Hopkins, Stuart, Capretz, Cohen and'Ron Whitley attended the meeting of June 27. Stuart reported the major item discussed was the Marinapark Study. The lease expires in 1985 and the Study suggests a proposed alternative of returning the land to public recreational use. Hopkins clarified the reasons the Commission supported this Study. Beach responsibilities were also discussed at the joint meeting,. It was noted that the Parks, Beaches and Recreation Department is responsible for the use of the beaches. General Services is responsible for cleaning. They are policied by the Police Department and patrolled by I the Marine Department, Improvements are done by Public Works. Chairman Hopkins, suggested a committee be formed to gather information and report to the next joint session. 'Item #bl'= ComM1ssi'6n'CoMmitt6eS -' Objectives Commission Committees, Ron Whitley suggested the Commission take a look at their Objectives objectives and then form subcommittees. He explained the program at OASIS and the need and request from them for a liaison representative: Hopkins suggested the new Commission members become more familiar with the jurisdiction of the Commission so that at their next meeting on August 2 committees can be formed. Hopkins also suggested a Beach Committee and a Budget Committee be established. The Recreation and Open Space Committee will be comprised of Stuart as Chairman along with Cohen and Springer. The Ad Hoc Committee will remain the same with Stuart and Hopkins as members. Ron Whitley will research the committees formed in the past and analyze those with the most merit. 'Ptem' #12'= 'Commission'116ster Commission Roster Corrections were made to the draft•of the roster and Ron Whitley pointed out that this information is not for public I use. CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission �� NG Page 4 City Council Chambers 7 p.m. INDEX Item #13 - Recreation and Open SpaceElement Recreation and Open Ron Whitley•reviewed the history of the Recreation and Open Space Space Element, specifically noting that it has been ten Element years -since it has been reviewed for planning development purposes. A consultant has been hired who will meet with the Ad Hoc Committee on July 12 at 4:30 P.M. The Commission will review their findings at a later date. Item #14 - Corona del Mar Elementary School Corona del Mar Ele- Stuart reported that Corona del Mar Elementary School is mentary going to be put up for sale and discussion followed con- School cerning the potential use of the site as well as various alternatives to:acquire it, i.e., creating an assessment district. The Commission has been asked to give their thoughts on this matter and the closure of other schools with the consideration of the effect /impact on the community. Ron Whitley reviewed a letter sent by Mr. Richard Nichols, President of-the Corona del Mar Community Association, regarding the disposition of Corona del Mar Elementary School Mr. Nichols suggests either selling it to a private school, in which case we would enter into a joint powers agreement and be able to continue use of the school grounds, or selling. it to a developer and-using a trade or negotiation of the property to provide CYC. Following discussion, it was decided that Mr. Nichols' letter will be incorporated into the material being studied by the•Ad Hoc-Committee on the Recreation and Open Space.Element. Staff and the Commission will be independently analyzing the proposed school closures and will also see that the current review of the Open Space and Recreation Element of The General Plan addresses this issue. IV. 'INFORMATION REPORTS " Item #15 - Recreation "Division Recreation Division Ron Whitley explained the organization of the Recreation and Park Divisions. He stated that we have received over 50 applications for the.Recreation Superintendent position. A check for $2,000 was received from the Superstars portion of Irrelevant Week which will go towards entry signs for the City. CITY OF NEWPORT BEACH P Parks, Beaches & Recreation Commission N yG Page 5 City Council Chambers 7 p.m. INDEX Item #16 - Park and Street Tree Division Park and Jack Brooks, Park and Street Tree Superintendent, was con- Street Tree gratulated on the fact that the City did a less expensive Division job tree trimming than the independent contractors did in the past. Jack also gale a brief explanation of his divi- sion's responsibilities. V.' SPECIAL, URGENT OR LAST MINUTE ITEMS Barbara de Boom reported that the 4th of July celebration at Mariners Park was a great success. They had over 800 people attending and the food was donated. She gave special recognition to Nancy Lerner for her outstanding-contribu- tion to the event and asked that a letter be sent to her to this effect. Ron Whitley reported that construction is underway at San Miguel Park and that construction at the Theatre Arts Center has recently started. VI." ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:40 P.M. Dottie F o r�, Secretary