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HomeMy WebLinkAbout10-01-1985 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION • REGULAR MEETING TO BE HELD TUESDAY, OCTOBER 1, 1985 CITY HALL COUNCIL CHAMBERS 1 7:00 P.M. AGENDA I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of September 3, 1985 4. Adoption of Agenda II. JOINT MEETING WITH FRIENDS OF OASIS - AGENDA ATTACHED' III. ACTION ITEMS 5. Review and Amend City Council Policies (Report Attached) • 6. Request From Ruby's for Storage (Material Attached) IV. PUBLIC COMMENTS V. DISCUSSION ITEMS 7. Management Plan for 16th to 19th Street Bay'Front (Memo Attached) 8. Friends of Oasis Leadership (Report Attached) 9. Communications Received (Attached) 10. Park Facilities Evaluation 11. Recreation Division (Report Attached) 12. Park and Street Tree Division (Report Attached) VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT l • Motion Seconded Ayes • R Item No. 3 CITY OF NEWPORT BEACH ,, Parks, Beaches & Recreation Commission �o J3 2 September 3, 1985 ���< City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Jack Brooks, Park and Street Tree Supt. Nancy Beard, Acting Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:04 P.M. Item #2 Roll Call Roll call was taken. Commissioners Cohen, de Boom, Hopkins, Springer and Wolfe were present. Capretz and King were absent. Item #3 Approval of Minutes Motion was made by de Boom and seconded by Springer to approve the minutes of the August 6, 1985 meeting. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of Request from City of Irvine, 1984 California Park and Recreation Facilities Act, Lincoln School Usage, Cliff Drive Park, West Newport Park and City Maps. Item #5, Joint Meeting with Friends of Oasis, will be postponed to the October 1, 1985 meeting. II. ACTION ITEMS Item #5 - Jolly Roger Request for Historical Register Jolly Roger Request for X Ron Whitley reported a letter had been sent to the owner of Historical X the Jolly Roger on Balboa Island that this item would be on Register x x x x x the agenda. Mr. Hal W. Smith, Jr., 457 Elmhurst in Costa Mesa, addressed the Commission. Mr. Smith's father bought the land in 1927 and built the Jolly Roger in 1948. In order to preserve it when remodeling, they are asking that it be dedicated as an historical site so they don't have to conform with current City codes. Mr. Smith was not aware.of any tax advantage. He indicated they would provide facilities for the CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX handicapped although they are not required to do so under Policy A -15, Places of Historical and Architectural Significance. Ron Whitley reported Policy A -15, which spells out the criteria for a structure to be designated historical property, is a new policy adopted in May, 1985. It came about due to buildings identified as historical landmarks by the State or'Federal Government and now cities can designate their own historical sites. The motivating reason to apply for such a status is to allow the owner to restore a structure which has historical significance to its original state without conforming to all the City codes, i.e., utilities, handicapped, etc. Following discussion concerning how this would affect the City's liability and tax structure, Hopkins moved that the • request for the Jolly Roger on Balboa Island to be designate an historical site and architectural landmark be approved and recommended to the City Manager. Seconded by de Boom. Unanimous. Item #6 - Balboa Inn Request for Historical Register Balboa Inn Request for Moved x Following a brief discussion, Brenner moved the Commission Historical Seconded x accept the application of the Balboa Inn as an historical Register Ayes x x x x site and architectural landmark. Seconded by Hopkins. Unanimous. Commissioner Hopkins asked that Policy A -15 be clarified for the Commission for future requests that come before them Ron Whitley will give a report on this item at the October 1, 1985 meeting. Item #7 - Naming of Park, North Ford Area Naming of Park, North Motion x Following a brief discussion, Hopkins moved the Commission Ford Area Seconded x recommend the area known as North Ford Park be officially Ayes x x x x named Bonita Creek Park. Seconded by Springer. Motion Nay x passes. Item #8 - Preliminary Plans for Washi'ngton Street Restroom Preliminary Plans for Moves x Ron Whitley explained the financing and refurbishment plans Washington Se ed x for the Washington Street Restroom. Springer moved the Street Ayes x x x x x Commission approve the preliminary plans as presented for Restroom• the Washington Street Restroom. Seconded by de•Boom. 3 Unanimous. Motion Seconded Ayes Motion Seconded Ayes • Motion Seconded Ayes • Motion Seconded Ayes CITY OF NEWPORT BEACH P Parks, Beaches & Recreation Commission a 24z Page 3 City Council Chambers 7 p.m. INDEX Item #9 - Preliminary Plans for 15th Street Restroom Preliminary Plans for x Ron Whitley explained the preliminary plans for building 15th Street x a replacement restroom at 15th Street and Ocean Front which Restroom x x x x x have met with nearby residents' approval. Motion was made by de Boom and seconded by Springer to approve the preliminary plans as presented for the 15th Street Restroom. Unanimous. Item #10 - Nautical Museum Nautical Museum x Ron Whitley reviewed the Nautical Museum's original request x to use the old City owned Tea House. Staff endorses their x x x x x present request to share and help refurbish the City owned building at 1714 West Balboa with the Balboa Power Squadron. The AA group which met at this location has been relocated and the storage by Friends of the Theatre Arts Center mill be moved. Ron Whitley also reported on the status of the Marinapark situation which will go for Council review and final recommendation on September 9, 1985. Springer motioned the Commission approve joint use of the building at 1714 West Balboa by the Balboa Power Squadron and the Newport Nautical Museum group. Seconded by Brenner. Following a brief discussion, Springer amended her motion to include "subject to annual evaluation." Seconded by Brenner Unanimous. Item #11 - Request From City of Irvine Request From City x Ron Whitley passed out a letter from the City of Irvine of Irvine x Community Services concerning developing a communication/ x x x x x network system among the Southern Orange County Recreation and Park Commissions. They will host an initial meeting to develop objectives and would like to know if the City of Newport Beach has any interest in this idea. de Boom motioned the Commission indicate their willingness to participate. Seconded by Springer. Unanimous. Ron Whitley will transmit this to the City of Irvine and recommend a meeting the third week of the month. Item #12 - 1984 California Park and Recreation Facilities 1984 Calif - Act ornia Park and Recrea- x X x x x x x Ron Whitley reviewed Proposition 18, 1984 California Park and Recreation Facilities.Act, specifically noting that the second year funds are available if we apply for them in tion Facili- ties Act CITY OF NEWPORT BEACH o Parks, Beaches "& Recreation Commission 2 Page 4 0�mIr City Council Chambers 7 p.m. INDEX �. ' order to complete the'development of the Community Youth Center. Hopkins moved the Commission request the City Council to adopt a resolution authorizing the application of funds available through the California Park and Recreation Facilities Act of 1984 to be utilized toward the develop- ment of the Community Youth Center. Seconded by Brenner. Unanimous. III. PUBLIC COMMENTS None. IV. DISCUSSION ITEMS Item #13 - Committee Responsibilities Committee Responsi- • Wolfe announced the Capital Improvement Committee will meet bilities in November and there is room for one more person on the committee. Ron Whitley passed out a Five Year Capital Improvement Inventory list for informational purposes. Chaff Wolfe asked that each of the Commissioners provide input to the Capital'Improvement Committee and to please notify him as soon as possible if there are any specific requests for funds from any of the local communities. He also suggested asking the homeowner associations for their input. The Budget Committee will meet after they receive the budget packet in January. The Tree Committee will send out letters indicating the Commission's interest in hopes of more public input on tree matters. The Balboa Point Association wants their trees removed. Jack Brooks reported 50% of the Ficus Nidia have been removed due to sidewalk damage and insects. Each resident has been offered a larger replacement tree. Wolfe suggested the Recreation Committee, which could use one more member, meet once a month with the Recreation Superintendent. Brenner will be on the selection panel to interview the new Recreation Superintendent. Wolfe suggested de Boom give a monthly report to the Com- • mission on behalf of the Friends of the Theatre Arts Center. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission o 2- Page 5 City Council Chambers 7 p.m. INDEX Springer will continue to give a monthly report on Friends of Oasis. The Oceanfront and Beach•Committee will meet with people on the Boardwalk for their input. Wolfe encouraged the Chairs of the respective committees to put forth extra effort to generate interest and help improve the City. An organization chart was included in the agenda packet and it was decided that each staff person be introduced to the Commissioners. Item #14 - Community Youth Center Project Community Youth Center Ron Whitley announced the Labor Day Picnic at the Community Project Youth Center and the groundbreaking ceremony were a success and helped to get the community, aware of our programs at • this facility. He also commended Brenner for all her effort on this program. Mr. Whitley reported that the new Community Youth Center project went to bid and the three bids received were well over the amount appropriated for the project. 'Meetings are set up with Public Works and the architect to determine different alternatives and a'report on the results will be given at the October 1 meeting. Brenner announced the Labor Day Picnic at the Community Youth Center was delightful with about 200 in attendance. Barbara Melger, CYC Coordinator,,was introduced and re- ceived input from the community. They are in the process of forming a community support group called Friends of the Community Youth Center. Item #15 - Oasis Information Oasis Information Springer announced Oasis celebrated their 9 year birthday party with about 200 people in attendance. At their Board meeting the installation of telephone poles above ground were approved; however, this has upset the homeowners on Sandcastle. • Item #16 - Park and Street Tree Division Park and Street Tree Jack Brooks answered questions concerning his progress Division report. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission City Council Chambers 7 p.m. INDEX Item #17 - Recreation Division Recreation Division Ron Whitley reported the job flier for the open Recreation Superintendent position went out two weeks ago and about 30 applications have been received. Although there is no closing date at this point, someone should be on board by the end of October. Item #18 - Lincoln School Usage Lincoln School Harbor Area Baseball will not be affected if the City takes Usage over the Lincoln School athletic fields. Item #19 - Cliff Drive Park Cliff Drive Park An architect has been hired to draw up a master plan for the park's improvements. The homeowners association will be involved, however, the members do not agree on the improve- ments. Springer met with'Mrs. Rayl, who wants the trees to , remain. Jack Brooks said they intend to plant with view problems in mind and hope to put in more native plants that are drought resistant. Item #20 - West Newport Park West Newport Park Wolfe reported that two Council members were against the Commi'ssion's recommendation that the development of West Newport Park be changed to no parking. As a result, there was a hearing with the West Newport Association's committee, a result of which two plans will be considered, namely, one with no parking and one with limited parking. Ron Whitley reported the landscape architect has been authorized to prepare these two plans. The plans will be reviewed by this Commission before they go to Council. Item #21 - City Maps City Maps Chair Wolfe suggested the City map used by the Department be creatively updated. Ron Whitley reported that this is in process and a graphic rough draft will be presented at the November 5 meeting for the Commission's review. V. SPECIAL, URGENT OR LAST MINUTE ITEMS None. VI. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:52 P.M. ITEM II. Wriends of OASIS BOARD OF DIRECTORS Edgar Williams, President P.O. BOX 829 Barney Larks, 1st Vice President CORONA DEL MAR, C 92625 TELEPHONE: 644 4 -3244 BoydStMcC 2nd Vice President September 19, 1985 Charles McCann, Recording Secretary Fern Torrance, Corresponding Secretary Matt Hall, Treasurer Edith Nelson, Assistant Treasurer Garnet Barriek Martha Blanchette O.K. Englund James DeLamater Grant Howald Merle Hummel Lillian Lippett Joe Mariscal Ross Miller Anthony Monte Brenda Ross Evelyn Sherwood Dick Sweet Annabeth Webb Julia O'Shaughnessy, Ex -Officio ADVISORY BOARD ill Agee Pete Barrett Senator Marian Bergeson Dick Bertea Agnes Blomquist William Blurock Dr. R. J. (Sal) Curred George Dupont Walter Gerken Evelyn Hart Jackie Heather Chris Hopper A. Grant Howald Vmcent Jorgensen Lucille Kuehn John Macnab Michael Manahan Mayor Phil Maurer Robert McCurdy Connie Mumford C. Bradley Olson Mayor Pro Tem Ruthelyn Plummer Supervisor Thomas F. Riley James Roosevelt Judge Calvin P. Schmidt Florence Schumacher Richard Smith J. Leslie Steffensen Dr. Jerome Tobis Charles Wheeler Ron Whitley Robert Wynn City of Newport Beach OASIS CENTER 5th and Marguerite Avenue �jl Corona del Mar, CA 92625 (Vj Mr. Ron Whitley, Director Parks, Beaches & Recreation Department and Parks, Beaches & Recreation Commissioners Dear Ron: At our joint Friends of OASIS /Parks, Beaches & Recreation Commission Meeting of October 1, 1985, we would like to discuss the following: I. Traffic Signal - 5th & Marguerite II. Trips out of OASIS - "HOLD HARMLESS" form (See attached - drafted by Carole Corade, City of Newport Beach Assistant City Attorney) III. Bingo at OASIS A. Sundays starting in November B. Wednesday nights starting in January IV. Request for list of proposed Parks, Beaches & Recreation classes at OASIS prior to printing in the Parks, Beaches & Recreation Brochure. V. Update information re: A. Senior Centers Bond Act Application B. Senior Housing east of OASIS 1. Response from Bren Company regarding 20% priority for Irvine Company and Bren Company employees. OASI2 Older Adults Social, Information & Services P., B., & R COMMISSION MEETING (Continued) . VI. Request from Ross Miller that the Senior Citizens Committee issue be reopened. VII. Other Thanks. Sincerely, EW /ls cc: Judy O'Shaughnessy Executive Committee L I 0 q PAGE 2 Item No. 5 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: September 23, 1985 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches aid Recreation Director SUBJECT: CITY COUNCIL POLICIES During October there is historically a review of City Council policies. The Commission and Parks, Beaches and Recreation staff is responsible for providing input on the I series which is attached for your review. Staff is recommending only one change. This is to Council Policy I -9 and documents our recent tree committee work on retention of street trees. PROPOSED AMENDMENT: The Parks, Beaches and Recreation Commission is required to establish a standing Street Tree Committee to assist the Commission in developing a community awareness program and provide input to the total street tree program. Objectives of this Street Tree Committee will be: • 1. To obtain representation for each situation as it arises in a community and /or neighborhood. 2. To develop innovative techniques that will enable trees to be saved when concrete is removed and replaced. 3. To provide recommendations to the Parks, Beaches and Recreation Commission when tree removal requests are received. 4. To inform the public and further the philosophy of the value of trees in a community. 5. To pursue procedures whereby larger replacement trees can be used when trees are removed. 6. To assure that no community has a mass removal effect as projects occur. 7. Annually review landmark tree locations for inclusion in Council Policy I -9. A� Ronald A. W itley t� I -2 COMKUNITY'BEAUTIFICATION AND WATER CONSERVATION - Page One The City Council believes that it would be in the best interest of the City and the developer to encourage utilizing the services of a landscape architect simultaneously with,the services of the engineers, rather than after cutting and grading are final. Strips of land dividing housing projects should be preserved as green- belts or open space wilderness areas. Ravines and barrancas should be preserved to provide natural areas of beautification. Where possible, some streets in residential developments should run toward the ocean or Upper Bay to provide a view of the water. The cost of transmitting water to Southern California will increase dramatically during the next decade due to the increased cost of oil in the conveyance process. Anticipating this cost increase, it shall be the policy of the City of Newport Beach to encourage conservation of water throughout the City and to develop methods-whereby the City, its citizens, businessmen and homeowner associations can reduce their con- sumption of water. Suggested methods include, but are not limited to, the following: (1) Select landscape materials from a list of drought resistant shrubs, trees and ground covers and use them as extensively as possible in parks, parkways, traffic medians and around public buildings. (2) Encourage the use of solid materials (concrete, brick, etc.) in traffic islands, parkways and other locations in order to reduce water - consuming areas. Care should be taken, however, to provide ample tree wells in parkways when solid materials are used. (3) Reduce to an acceptable minimum the amount of water that is applied to lawns, ground covers, paseos and greenbelts, but giving care to the deep water that is required by trees. (4) Give greater consideration to soil conditioning and be sure that soils are properly prepared prior to planting. Sandy soils should receive a generous amount of humus to retain moisture. (5) In design of parkway and median landscaping, grade the area concave rather than convex to eliminate run -off and spray drift. Bubbler heads should be used instead of spray heads. Drip irrigation systems should be installed whenever possible. I -2 COMMUNITY BEAUTIFICATION AND WATER CONSERVATION - Page Two (6) Determine proper water timing of landscaping in various types of soil and publicize appropriate watering procedures for public information: i.e.., deep watering for trees. (7) Investigate the possibility of using recycled water for parks, traffic medians and other 'public locations. 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'00 r,4 p w w ro U at b ro ro w $4 �u m A .. ,. .•i N M v v v t -4 . b A 3 o+ ; of Y Q d i Q .. 1. ... _ Win b 4 c N � O i N C` H Nj 00 ♦ b m L v a rn m a a� s b in tm - co C Id Qco i m J L b 3 ro CL c o N v • O 44 L m H Y I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT The City Council Chambers, in addition to those recreation buildings, park and playground areas under the jurisdiction of the Parks, Beaches and Recreation Department are public property, and as such, are available for the use of any person or group of persons in accordance with the following specifications: PURPOSE OF USE: The foregoing facilities and equipment therein shall be used.for meetings.and activities which are recreational, social or civic in character, and offer services of interest or need to the community. PROCEDURE: Any person(s) desiring to use said facilities shall make application on forms provided -by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Department to assure compliance with these specifications. Appli- cants may be required to satisfy the Department that meetings or activities will be conducted in an orderly manner and that such persons(s) are financially able to respond in damages in the event of any personal injuries or property damage arising therefrom. Prior to the use of any facility, the application must have been approved by. the Parks, Beaches and Recreation Director or his designated representative. RESTRICTIONS ON USE: Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Parks, Beaches and Re- creation.Department, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall in no case be per- mitted in the City Council Chambers. PRIORITY OF USE: 1. All official Parks, Beaches and Recreation /City of Newport Beach initiated and /or conducted activities. 2. All official Parks, Beaches, and Recreation co- sponsored groups and /or activities. The aforementioned are community groups and activities which are nonprofit, self- governing, privately organ- ized and of a recreationai nature which may be brought under the sponsorship of the Parks, Beaches and Recreation Department. 3. 'official School District sponsored programs and activities with • which the Parks, Beaches and Recreation Department has reciprocal facility -use agreements. , I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 2 4. Official public agency sponsored programs and activities not included in the above categories. 5. Recreational, social or civic activities and /or groups (resident) promoted and sponsored by local nonprofit organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. 6. Recreational, social or civic activities and /or groups (non- resident) promoted and sponsored by nonprofit organizations which are open to-the public, not qualifying under Priority #5. 7. Commercial of profit making groups. NOTE: A. In the City Council Chambers, the following groups shall supersede all the above.regarding priority of use: 1. City Council 2. City Boards, Commissions and Committees 3. 'City Staff 4. Joint public agencies.(any organization involving the is mutual participation of the,City of Newport Beach and other governmental jurisdictions or agencies) B. Youth activities will take precedence over adult activities at the.Community Youth Center. C. Senior citizens' activities will take precedence at the OASIS Senior Center. 'SPECIFICATIONS FOR CIVIC AND-SOCIAL GROUPS: 1.• Fees, donations or admissions charged by the groups; must be limited to essential expenses of the group. The group treasurer will be required to submit a financial report following each activity when any of the above is collected. 2. The group must be nonprofit. A copy of the constitution or bylaws or rules and regulations governing the group will be required. 3. Activities shall not involve individual gain or be in the nature of a commercial enterprise. • 4. Membership and meetings or activities must be open to the public. af • I -5 .USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 3 FEES AND DEPOSITS: 1. The fees charged for use of recreational buildings and meeting rooms shall be established and periodically adjusted by a resolu- tion of the City Council. Said fees are to cover overhead, processing, key deposits, maintenance, and related costs. 2. The Parks, Beaches and Recreation Department may require a cleaning fee from groups to permit a contract for a commercial maintenance service to clean the facility after a rental when necessary. Adopted - January 22, 1962., Amended - March 9, 1970 Amended - May 28, 1974 Amended - February 13, 1978 Amended - February 12, 1979 Amended - May 14, 1979 Amended - November 26,, 1979 Amended - February 9, 1981 Amended - November 23, 1981 Amended - October 12, ,1982 Amended - March 12, 1984 Amended - April 23, 1984 I 11/27/78 8 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Parks, Beaches & Recreation Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Regis- * tration fees will be based on an amount sufficient to acquire independent. con- tractors, class materials and the administrative overhead. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self- supporting. However, each total recreation program, such as tennis, sailing, surfing, etc. will be at least self - supporting. A sum of money equivalent to 20% of the annual revenues derived from the instructional classes in surfing shall be set aside and used for the pur- pose of purchasing new or replacement surfboards. A sum of money equivalent to 30% of the registration fee from tennis instructional classes shall be set aside and used for the development of tennis courts. The Parks, Beaches & Recreation Director or his designee is authorized to • * enter into agreements for securing independent contractors for approved instructional recreation activities. Adopted - October, 1963 Amended - August 30, 1966 Amended - November 25, 1968 Amended - March, 1970 Reaffirmed - February 8, 1971 Amended - April 12, 1971 Amended - August 9, 1971 Amended - February 14, 1972 Amended - March 13, 1972 Reaffirmed - December 10, 1973 Amended - November 11, 1974 Reaffirmed - November 11, 1974 Amended - March 24, 1975 Amended - December 8, 1975 * Amended - November 27, 1978 • • �J SCHOOL USE OF CITY PARKS Wherever possible, City neig elementary schools in order owned facilities. City park areas, but supplement them. better lanned as a joint pr It shou d be understood that be used exclusively for 'scho is in the best interests of M hborhood parks will be located adjacent to that there can be maximum utilization of publicly sites do no; take the place of school playground Both City parks and school playgrounds can be oject if they are located adjacent to each other. C the City does not believe that park sites should of playgrounds, but.thatijoint use of the facilities the community. Reaffirms' — December 10, 1973 Adopted - February 24, 1964 REAFFIRMED - NOVfAMR 11, 1974 Reaffirmed - August 30, 1,966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 I -7 • 'LANDSCAPING'AND'BEAUTIFICATION I -8 10/26/76 Public Works contracts should provide that where any beautified area becomes marred or damaged as a result of the construction work, the contractor shall restore both irrigation and landscaping to its former condition, and should attempt to avoid any unnecessary destruction to adjacent plant material. • Adopted - April 11, 1966 Amended — October 26, 1976 • • • • • • RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community which should be retained to the exclusion of all normal problems. This list will contain landmark trees, special trees of extreme beauty, stately trees which contribute to an entire neigh- borhood, dedicated trees, etc. These trees will be identifiedi mapped and recorded. Subsequent to this they will be given all types of special treatment to retain them, including the use of asphalt sidewalks, realigned curbing, etc. Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the subject tree, every reasonable effort shall be made-to save.the tree, including the use of high grade asphalt sidewalk sections. It will still be necessary to meet the-City's standards relative to grades and alignments, with the exception of those special trees discussed in Paragraph 1 of this policy statement. If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall be considered individ- ually on its own merits to determine whether the tree should be retained or replaced. All parkway trees included in'this category must be sub- jected to and meet the following criteria: 1. Have sufficient root system to sustain life and" remain in a safe condition after root pruning; 2. Have sufficient life expectancy to merit special consideration; 3. Have adjacent property owners be desirous of retaining tree in light of "patchy sidewalk effect" that would be created next to their homes if asphalt sidewalk is to be used to save the tree; 4. Not ba of an undesirable species that has been removed from the official street tree list by the Parks, Beaches & Recreation Commission; , 5. Not have had a consistent history of damaging utilities such as sewers, water mains, etc.; 6. Not interfere with acceptable drainage if alternate methods of curb repair are utilized. { I -9 RETENTION OR REMOVAL OF PARK AND PARKWAY TREES -- Page 2 I -9 LJ • Application of the criteria on parkway trees will be conducted by the Parks, Beaches & Recreation Department in coordination with the Parks, Beaches & Recreation Commission. In applying the criteria other departments of the City will be consulted as necessary. • If there is any conflict between the application of the criteria and established standards of the City which cannot be resolved at staff and Commission level, final resolution will be determined by the City Council. When a tree is removed from the parkway for the sole benefit of the adjacent property owner, the property owner will be responsible for the cost of removal. Removal must still be done in accordance with City approvals. The Parks, Beaches and Recreation Commission is required to establish a standing Street Tree Committee to assist the Commission in developing a community awareness program and provide"Tnput to the total street tree program. Objedtives of this Street Tree.Committee will be: 1. To obtain representation for each situation as it arises in a community and /or neighborhood. • 2. To develop innovative techniques that will enable trees to • be saved when concrete is removed and replaced. 3. To provide recommendations to the Parks, Beaches and Recreation Commission when tree removal requests are received. 4. To inform the public and further the philosophy of the value of trees in a community. 5. To pursue procedures whereby larger replacement trees can be used when trees are removed., 6. To assure that no community has a mass removal effect as projects occur. 7. Annually review landmark tree locations for inclusion in Council Policy I -9. r �J .Adopted - May 9, 1966 Reaffirmed - August 30, 1966 d Amended - August 14, 1967 Reaffirmed - November 12, 1968 • Reaffirmed - March 9, 1970 Reaffirmed - December 10, 1973 Reaffirmed - November 11, 1974 :6 0 • �'I I -10 NEW RECREATION PROGRAMS The City Council shall be notified of all new recreation programs to be conducted by the Parks, Beaches and Recreation Department prior to public announcement. This will be an advisory procedure only in order that City Council may have time to speak on the matter if desired prior to the program being implemented. Adopted - August 30, 1966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirmed - February 14, 1972 Amended - November 14, 1983 I -11 • TRAFFIC ISLAND BEAUTIFICATION IN ESTABLISHED COMMERCIAL AREAS Sinlce traffic island beautification in commercial areas benefits the entire City both aesthetically and economically as well as benefiting the immediate commercial community, the�City Council recognizes the equity of cost sharing formulas for these projects. Throughout the City, it is the policy of this Council that, when funds are available, the City will contribute to traffic island beautification projects as follows: • woo 1. Traffic Island Installation -- The total construction cost of beautified traffic island installations, including labor and materials, will be shared on the basis of two- thirds by the City and one -third by the adjacent commercial .property owners. Thereafter the beautified traffic islands shall be maintained by the City; 2. Traffic Island Lighting -- The total construction cost of installing lighting systems for landscaped traffic is1'ands in retail commercial'areas, including labor and material, will be borne by•the adjacent retail commercial property owners. Thereafter, the City will maintain the lighting systems, including the cost of electrical energy and bulb and fixture replacement. Adopted - November 1,3,, 1967 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirme9 — December 10, 1973 'Peaffirmed — November 11, 1974 I -13 MEDIAN LANDSCAPING DEVELOPMENTS ON PUBLIC CUL -DE -SACS 4) It shall be the policy of the City Council to permit construction of median landscaping installations on public cul -de -sacs under the following set of conditions: 1. Detailed written plans must be prepared and submitted to the Parks, Beaches and Recreation Director by the person or organization desiring to install specific landscaping improvements. These plans shall: a. Indicate the exact location where the installation is to be constructed. b. Detail the specific design and materials to be used in the construction of the median island and provide for the relocation of any existing underground utilities which will interfere with the proposed work. c. Provide for a separate water meter as a part of the landscape median installation and indicate sprinkler system design. d. Itemize the landscaping materials —to be planted in the median island. e. Allow for sufficient emergency vehicular movements. f. Be reviewed and approved by both the Public Works and Parks, Beaches and Recreation Directors. 2. Written support must be obtained from at least 75% of the homeowners of the affected cul -de -sac circle in favor of the landscape installation to be constructed which must accompany the proposed installation plans. This approval must also reflect a commitment to assume all installation costs and the maintenance of the landscape installation once installed, including necessary water service. 3. If the landscape median is not maintained to the satisfaction of the Parks, Beaches and Recreation Director, the persons or organization responsible for installing the landscaped island will be so notified. If the Parks, Beaches and Recreation Director determines that there has not been an improvement in the maintenance within thirty days of such notification, the City will have the median island removed and restored to its former status as a full service street or remove the landscaping and pave the curbed circle with asphalt. Adopted - December 8, 1969 Amended - March 9, 1970 • Reaffirmed - December 10, 1973 Reaffirmed - November 11, 1974 I -14 • POLICY STATEMENT FOR PARK LAND ACQUISITION The City Council- adopted Recreation & Open Space Element for the provision of neighborhood park sites throughout the community is identified in the Park Dedication Ordinance. To meet the needs of the present and projected populations of the City of Newport Beach, it will be the policy of the City Council to acquire park lands whenever practicable. In addition, it will be the policy of the City Council to preserve and acquire view sites, and'to implement the adopted Master Plan of Bicycle Trails. It will also be the policy of the City Council to accept dedication - of open space lands subject to individual merit review of the following criteria: 1. Other open space in the immediate area; 2. Aesthetic factor - does the property afford a unique view or access; 3. Quality and quantity of public input;. • 4. Potential public injury from alternative usage; 5. Population segment to be served by the space; 6: Willingness and ability of local property owners to accept care and maintenance; is 7. Unique environmental or ecological factors. This policy is adopted in an effort to meet the recreational needs of the citizens of Newport Beach and to provide open space for the environ- mental improvements of the City of Newport Beach. Adopted - August 21, 1972 Amended - November 11, 1974 Amended - February 14, 1977 Amended - November 27, 1978 Amended - November 14, 1983 3v 0 I -16 COMMERCIAL USES IN PUBLIC PARKS Commercial uses of public park lands may be desirable in certain circum- stances to provide revenues to offset maintenance costs of the balance or a park. If practical and feasible, consideration could be given to use of segments of various public parks for commercial development on a revenue - producing basis. Commercial developments, as approved by City Council, may include, but not be limited to, restaurants, equipment rentals, food concessions, tennis center, pro shops, etc. Each proposed commercial use would be carefully studied and judged on the merits of the individual case, as recommended by the Parks, Beaches and Recreation Commission, and approved by the City Council. Adopted - May 12, 1975 0 31 • I 1/21/80 /80 OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS In today's era of limited resources, support groups have formed to render essential assistance, both in time and money, to worthwhile public programs and facilities. In the context of a philosophy which encourages people to help themselves in their leisure pursuits, the Parks, Beaches and Recrea- tion Department is committed to a cooperative effort to provide senior programs and services at the Oasis-Center. The Department welcomes volun- teer support and intends by this policy to identify the relationship, roles and control between the City of Newport Beach and Friends of Oasis. Facility Use and Scheduling 1. The City, through the Parks, Beaches and'Recreation Department, is responsible for determining priorities of use and overall scheduling of the Oasis Center. 2. Senior - citizen activities shall have priority of use, in accordance with Council Policy I -5, Use, Priorities and Fees for Facilities. 3. The senior - citizen programs at Oasis Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of Oasis; as Department programs - -and in consideration of the significant volunteer . contribution by the Friends of Oasis -- facility -use fees are not approp- priate. 4. Scheduling of senior activities at the Oasis Center will be done by the Recreation Supervisor, in cooperation with the Friends of Oasis President. 5. The Department maintains a master calendar for the Oasis Center; use by other Department programs and outside groups will be handled by Department staff as specified by Council Policy I- 5,Use, Priorities and Fees for Facilities. Programming and Administration 1. The Recreation Supervisor is responsible for day -to -day operation of the Oasis Center. 2. Within the context of cooperation, programming decisions will be made jointly by the Recreation Supervisor and the Friends of Oasis President. 3. The Recreation Supervisor and Friends of Oasis President shall be ex- officio members of each Friends of Oasis Committee. 4. The Recreation Supervisor will be an ex- officio member of the Friends of Oasis Executive Committee and the Board of Directors. I -17 1/21/80 OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS - Page 2 5. Clerical assistance is provided by the City; all requests for this assistance will ,go through the Recreation Supervisor. ,6. Any improvement or physical change of the Oasis Center must have advance .approval by the Parks, Beaches and Recreation Department. Financial 1. The City is responsible for financing the Oasis Center operation only to the,extent'of the annual City Council approved budget. 2. Equipment, services and financial contributions provided by the Friends of Oasis are welcome and are in keeping with the cooperative philosophy. 3. The Recreation Supervisor will obtain input from the Friends of Oasis Executive Committee in preparing the annual budget. 4. Friends of Oasis shall maintain accurate records of all finances. A copy of all Friends of'Oasis financial reports will be forwarded to the Parks, Beaches and Recreation Department. 5. Fund raising or activities that provide private monetary 'gain must comply with Council Policy I -16, Commercial Uses In Public Parks. Insurance Friends of Oasis shall provide evidence of adequate insurance coverage as determined by the•City's Insurance Administrator. Adopted - January 21, 1980 33 • • • • 5 '� I -18 COMMUNITY THEATRE POLICY The arts and culture are becoming an increasingly important part of community life in the City of Newport Beach. Recognizing this, the City Council hereby establishes the following policy relating to the operation, scheduling, and financing of the Newport Theatre Arts Center, the City's community theatre facility. In the context of a philosophy which encourages people to help themselves in their leisure and cultural pursuits, the Parks, Beaches and Recreation Department is committed to a cooperative effort to provide community theatre and arts related leisure activities at the Newport Theatre Arts Center. The Department welcomes volunteer support and involvement and this policy will serve to identify and clarify the relationships, roles, and control between the City of Newport Beach and the Friends*of the Newport Theatre Arts Center. Definition of a Community Theatre Community Theatre is a volunteer effort, using non - equity, community based performers in its productions., A self- supporting effort funded by memberships, ticket sales and donations from the local private sector is necessary to provide the operational funds to offer the function. Com- munity theatre offers all levels of performers an opportunity to participate and develop their skills while involved in a learning environment. Community theatre is a supplement to other programs available on a regional and /or professional level. They should complement each other to provide a well rounded base for cultural growth in a community. Financial The City is responsible for financing the Newport Theatre Arts Center's maintenance and operation only to the extent of the annual City Council approved budget. In accordance with Council Policy F -20, Reserve Fund for Culture and Arts, the City may match any funds raised privately by the Friends of the Newport Theatre Arts.Center for improve- ments to the building which receive City Council approval. The City encourages the Friends of the Newport Theatre Arts Center to continue their efforts as a self - supporting community theatre and to expand their support of the Arts and culture in Newport Beach. The Friends of the Newport Theatre Arts Center shall provide the Parks, Beaches and Recreation Department with a copy of all financial reports on a regular basis. T -18 COMMUNITY THEATRE POLICY - Page Two Facility Use and Scheduling The City, through the Parks, Beaches and Recreation Department, is responsible for determining priorities of use, rental fees, and overall scheduling of the Newport Theatre Arts Center. Community theatre activities shall have priority of use in accordance with Council Policy I -5, Use, Priorities and Fees for Facilities. A policy of multiple cultural and artistic uses will be maintained at the center. The Department maintains a master calendar for the Newport Theatre Arts Center; all users must apply to the Parks, Beaches and Recreation Department. The Friends of the Newport Theatre Arts Center will be accorded first priority for use in accordance with Council Policy I -5. Scheduling of community theatre activities at.the Newport Theatre•Arts Center will be done by the Recreation Superintendent in cooperation with the Friends of the Newport Theatre Arts Center president. Programming and Administration The Friends of the Newport Theatre Arts Center will be responsible for the day -to -day operation of the community theatre•program. Within the context of cooperative programming, decisions will be made jointly by the Parks, Beaches and Recreation Department and the Board of the Friends of the Newport Theatre Arts Center. The Recreation Superintendent shall be an ex- officio member of the Board of the Friends of the Newport Theatre Arts Center. Any improvement or physical change must have advance approval by the Parka, Beaches and Recreation Department. The programs at the Theatre Arts Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of the Theatre Arts Center; as Department programs- -and in consideration of the significant volunteer contribution by the Friends of the Theatre Arts Center -- facility use fees are not appropriate. Clerical assistance is provided by the City; all request for this assistance will go through the Recreation Superintendent. Equipment, services and financial contributions provided by the Friends of the Theatre Arts Center are welcome and are in keeping with the cooperative philosophy of the Parks, Beaches and Recreation Department. The Recreation Superintendent will obtain input from the Friends of the Theatre Arts Center Board of Directors in preparing the annual budget. Adopted - July 27, 1981 Amended - October 22, 1'984 is D • • I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested' in beautification of City parkways. Public cooperation in helping to develop and maintain healthy and attractive trees is• encouraged. MAINTENANCE OF PARKWAY TREES The Parks, Beaches and Recreation Department will trim the parkway trees on a rotation schedule. An effort will be made to trim most of .the parkway trees on a two year cycle. If the rotation trimming is completed in less than two years, more frequent trimming will be done on certain 'trees and in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim parkway trees on the Peninsula and parts of Corona del Mar during the fall an& winter due to heavy traffic during the summer. Trimming schedule will be altered to avoid trimming streets with flowering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. TREE LIST The Parks, Beaches and Recreation Commission has adopted an official tree list which will be used by the Parks, Beaches and Recreation Department to determine species for planning purposes in all new subdivisions and replacement in established parkways. 3� Botanical Name Erythrina caffra Eucalyptus citriodora Eucalyptus ficifolia Jacaranda acutifolia Liquidambar styraciflua Magnolia grandiflora Pinus canariensis Tristania conferta Callistemon citrinus Cupaniopsis anacardioides Eucalyptus sideroxylon'-.'Rosea'- Melaleuca leucadendra quinquenervia Pious torreyana Platanus,acerifolia Washingtonia robusta Phoenix canariensis Schinus molle Eriobotrya deflexa Metrosideros Tomentosa Geijera Parvifolia Common Name Coral Tree Lemon - scented Gum Scarlet Eucalyptus Jacaranda American Sweet 'Gum Southern Magnolia Canary Pine Brisbane Box Lemon Bottlebrush Cupania Red Ironbark Cajeput Tree Torrey Pine London Plane Tree Mexican Fan Palm Date Palm California Pepper Bronze Loquat New Zealand Xmas Tree Australian Willow I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Two STANDARDS & SPECIFICATIONS FOR PLANTING PARKWAY TREES General Requirements A. 72 -hour notification shall be given the Parks, Beaches & Recreation Department prior to the initial installation of ,parkway trees for approval of species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as required. B. Relative position of parkway trees is subject to approval by the City, and any ,tree not properly placed will be relocated at no cost to the City. In the interest of public safety; treea shall be kept not less than: (a) 25 feet back of beginning of curb returns at intersections. (b) 10 feet from lamp standards. (c) 10 feet from fire hydrants. 1 (d) 10 feet from service walks or driveways. (e) 10 feet from meters and sewers. • (f) 25 feet from stop signs. C. Trees shall be a minimum container size of fifteen gallons. 1. Condition: Plants shall be symmetrical, typical for variety and species, healthy, vigorous,, free from plant'disease, insect pests and shall have healthy, normal root system�fsee from being root bound. Trees shall not be pruned or topped prior to delivery. 2. Inspection: All plant material shall be subject to inspection and approval by the City prior to planting. The City has the sight to reject any item offered. D. 'Soil Analysis Requirement for Land Developers Developer may be required to have a composite soil ana].)k.sis made by a bona fide soil testing laboratory of soil to receive parkway trees at no cost to the City. The location and number of soil samples shall be determined by the City. Analysis shall,include fertility level and organic content of the samples taken. A copy of the test results shall be forwarded directly to-the Parka, Beaches,& Recreation Department a, minimum of 60 days prior to scheduled planting of parkway treea., I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Three PARKWAY TREE PLANTING A. All pits shall -be dug with bottoms level, the width equal to two times the diameter-of-the ball, and the bottom two times the depth of the container from which the tree is planted. B. Pits shall be backfilled with a thoroughly mixed "prepared soil" to the, bottom of the tree ball. When planting tablets are required, they shall be.placed after placing the•tree ball in the pit. Five (21 gram) plant- ing tablets shall be evenly spaced around perimeter of pit on top of prepared soil. Note: Where land developers are required to provide soil analysis, the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, "prepared soil" mix for backfill of the pits for 15- gallon trees shall consist of the following: (a) (b) (c) (d) (e) Note: (1) '60% Fine Sand (4128 conrock or equal) 40% Nitrolized Fir Sawdust 1041 Agricultural Gypsum/ cu. yrd. of mix ' 241 Iron Sulphate/ cu, yrd. of mix 5 (21 gram)planting tablets per plant pit Nitrolized Fir Sawdust shall have a minimum nitrogen content of .7 %. (2) Planting tablets shall be a commercial fertilizer in tablet form yielding 20% nitrogen, 10% phosphorus and 5% potash. The tablet shall be compressed and yield a slow release of nutrient over a 12-month period. D. Set plants in center of pit, in vertical position, so that crown of ball will be level with finish grade after allowing'for watering and settling and shall bear the same relationship to finish grade that it did to soil surface in-original place of growth. E. Prepare a depressed water basin capable of holding 10 gallons of water. Water shall be applied in that quantity at time of planting. F. If houses are not occupiedi,trees shall be watered one week later. Thereafter, watering shall be done at one week intervals by the • developer Tbr a period of one year or until homes are occupied. I -19 MAINTENANCE AND•PLANTING OF PARKWAY TREES - Page Four PARKWAY TREE PLANTING (continued) G. Each tree must be properly supported by two Lodgepole pine stakes or . other material approved by the City. Stakes shall be a minimum of eight feet in length. Stake all trees at time of ,planting by placing stake in prepared hole and driving stake a minimum of,30 inches into soil. H. All trees shall be secured to stakes with a steel twist brace. 1. 8 penny duplex nails shall be used to secure the brace to the stakes - two per side. I. Root barrier may be installed if the City "feel's it is needed. GUARANTEES. A. 15- gallon tree shall be guaranteed as to growth and health for a period of ninety '(90) days after final acceptance by the City. B. Trees that fail to grow or are injured or damaged during planting opera- tions shall be replaced within 15 days after notification. Replacement material shall be guaranteed a6 apecified•as original guaranteed material. 'ESTABLISHED PARKWAYS APPLICANT MUST: 1. Apply either in person or by telephone for City approval of parkway tree planting plan. Contact the Parks, Beaches and Recreation office, 640 -2271, 3300 Newport Boulevard, Newport Beach. 2. Deposit with the Park Division in advance the required fee for each tree to be installed. The minimum fee for a 15- gallon residential or commercial tree is $37.50 installed. An addi- tional charge of $25.00 will be applied to•any installation requiring concrete cutting., The difference between the fee and the actual cost of installation is borne by the City of Newport Beach in the interest of civic beautification.' 3. Accept responsibility for watering and fertilizing new trees. CITY OF NEWPORT BEACH WILL: 1. Approve type, location and spacing of tree planting proposed'. • 2. Furnish, install, stake and initially fertilize new tree. 3. Prune and spray tree as required. 3 / Adopted - November 22, 1982 Amended - November 14, 1983 • I -21 BIKE & FOOT RACE POLICY It is the policy of the City Council that all races using. City streets, beaches or parks shall be administered through the Special Event procedure established by the City Manager. Organizers of a race must prove the ability to pay for required City safety and maintenance services. Races shall be restricted to courses approved by the City Manager. Races shall not be held during summer months (June 15 through September 15) and shall not exceed 12 per year. The City shall also receive registration fees or a cash deposit as proof of ability to pay for City services provided. It shall additionally be required that organizers of races provide a certificate of insurance co- insuring the City or purchase a City approved Special Event Policy providing a minimum of $1,000,000 coverage. • It is the intent of this policy to minimize inconvenience to City residents and maximize safety precautions for races. • q6 Adopted - February 14, 1983 Amended - November 14, 1983 Item No. 6 41 yl September 11, 1985 TO: PARKS, BEACHES AND RECREATION d0111M4 SSION' FROM: Executive Assistant SUBJECT: BALBOA Please review the attached request from the Balboa Pier Concessionaire and make a recommenda- tion to the City Council. Also attached is a response from the General Services Department. 91LNO KJD:ets KENNETH Attachments CITY OF NEWPORT PEACH OFFI -CE OF THE CITY MANAGER 41 yl September 11, 1985 TO: PARKS, BEACHES AND RECREATION d0111M4 SSION' FROM: Executive Assistant SUBJECT: BALBOA Please review the attached request from the Balboa Pier Concessionaire and make a recommenda- tion to the City Council. Also attached is a response from the General Services Department. 91LNO KJD:ets KENNETH Attachments • September 9, 19,85 TO: KEN DELINO„ EXECUTIVE ASSISTANT FROM: General Services Director SUBJECT: RETENTION OF BALBOA PIER RESTROOM FOR USE BY RUBYS. t 5 RECOMMENDATION: I do not recommend retention of the Balboa Pier restroom for use by Ruby's restaurant. DISCUSSION: That restroom has been the target of many citizen's groups as being most undesirable. Now that we are getting it replaced, I believe it would be in the best interest of the whole city to have it removed as soon as the new one is completed. Mr. Cavanaugh already has off site storage on the mainland, right in the Balboa area. I believe that space is.adequate for most of the summer season, and probably all of the winter season. • Demolition of the old buil..ding is included in the contract price for the new one. I'm sure that the contractor included salvage value of anything usable in the old building. The City would have to re- negotiate that part of the contract, at least. In summary, retention of the old building would Certainly detract from the overall appearance of the new one, and would reduce the overall benefit from the new building. I do'not recommend 'it. !t t Wade S. Beyel.er • WSB /ib 1 n U • August 30, 1985 City of Newport Beach Mr. Robert L. Wynn 3300 Newport Blvd. P.O. Box 1768 Newport Beach, CA 92663 -3884 Dear Mr. Wynn: r 9 .C\ To our suprise and delight, Ruby's Diner has continually exceeded our sales projections each and every year. From the City's perspective this means an increase in this years revenues from the concession to an amount of approximately $75,000. This continual increase in sales volume carries with it the 'need for increased storage space. Presently, Ruby's cannot store enough product to handle the demand for even one day. We understand the City will soon begin construction om a new restroom facility at the base of the Balboa pier that will be built adjacent to the old one. We would like to propose renting the old facility from the City and use it as warehouse space for Ruby's Diner. This proposal would save the City whatever the costs of demolition would be for the old building and would provide additional revenues for the City from its rental. The only change to the plans for the new facility would be a possible 'relocation of the proposed ' handicapped ramp that is now shown going directly across the site of the old building. Perhaps this ramp could be designed to service both the handicapped traffic and the warehouse. We would agree to pay for all costs of converting the old restroom into a warehouse and would also be responsible for building maintenance. If you think this might be a workable idea, please contact me at your earliest convenience. Sincerely, Dougl S. Cavanaugh �3 141 BalLoa pier o P.O. Box 887 o Balboa, California 92661 0 (714 ) 675 --RUBY CITY OF NEWPORT BEACH Item No. 7 Parks, Beaches and Recreation Department DATE: August 27, 1985 TO: Ronald A. Whitley, Director FROM: Recreation Supervisor SUBJECT: Action Plan For 16th To 19th Streets Proposal 1. Limit sailboarding rentals and lessons to= more than two vendors per day. 2. Limit sailboarding to 18th Street 3. Limit 16th and 19th Streets to City sailing classes. 4. Discontinue the storeage of boats other than those designated for the instructional program. 5. Discontinue the canoe storeage at 18th Street and relocate them to Northstar Beach. Background The bayside beach area between 16th and 19th Streets, offers a City sabot program at 19th Street and City contractual sailing program at 16th Street. In the • last two years, the City has permitted a canoe club and a sailing club to store its canoes and catamarans on the beach area. The increasing popularity of sailboarding and dealership growth in Newport Beach has cluttered the beach area. Local citizens and boat owners are upset because the rentals and lessons have hindered parking, swimming and boating areas. Even the local sailboard dealerships are upset with each other. Our department has taken the stand that it would like to work with these people. They have already been told that their commercial enterprises at 18th Street are illegal, but the City has not used its enforcement policy to correct this problem. We have already met with the local sailboard dealers and the department heads of the Marine and Harbor Departments. In order to devise a fair policy, a study of surrounding harbor areas was done. Sailboard dealer- ships have been informed that probably nothing will be enforced this summer. Recommendation The Parks, Beaches and Recreation Department, recommends the approval of the proposed action plan for the beach area between 16th and 19th Streets. A meeting has been scheduled with the sailboard dealers on September 11th. We are hopeful that the meeting will result with a policy which can be implemented in the near future. If an agreement cannot be reached, the City may be forced to implement a competitive bid system in which only one store may benefit. qy r August 23, 1985 Page 2 • The clearing of unauthorized canoes and boats from the area in question will give the beach more open space and a less cluttered look. City seals will be placed on the hulls of boats who have the City's permission to be stored on the beach. • Keeping the programs to the specified geographic locations will insure the safety of the swimmer, sailboarder and sailor. Upon the approval of the action plan, an enforcement policy must be adopted by the City and the Harbor Department. Moving slowly on this issue, will put us back where we are today! Submitted by, a(� 4- Daniel K. Iwata Recreation Supervisor IS Item No. 8, OT'xionds of OASIS BOARD OF DIRECTORS Edgar Williams, President Barney Larks, 1st Vice President Boyd StilBngs, 2nd Vice President Charles McCann, Recording Secretary Fern Torrance, Corresponding Secretary Matt Hall, Treasurer Edith Nelson, Assistant Treasurer Garnet Bardek Martha Blanchette O.K. Englund James DeLamater Grant Howald Merle Hummel Lillian Lippert Joe MarlsM Ross Miller Anthony Monte Brenda Ross Evelyn Sherwood Dick Sweet Annabeth Webb Julia O'Shaughnessy, Ex -Officio ADVISORY BOARD 0. ill Agee Pete Barrett Senator Marian Bergeson Dick Bertea Agnes Blomquist William Blurock Dr. R. J. (Sal) Currerl George Dupont Walter Gerken Evelyn Hart Jackie Heather Chris Hopper A. Grant Howald Vincent Jorgensen Lucille Kuehn John Macnab Michael Manahan Mayor Phil Maurer Robert McCurdy Connie Mumford C. Bradley Olson Mayor Pro Tern Rutheiyn Plummer Supervisor Thomas F, Riley James Roosevelt Judge Calvin P. Schmidt Florence Schumacher Richard Smith J. Leslie Steffensen Dr. Jerome Tobis Charles Wheeler Ron Whitley Robert Wynn • City of Newport Beach OASIS CENTER 5th and Marguerite Avenue Corona del Mar, GA 92625 P.O. BOX 829 CORONA DEL MAR, CA 92625 TELEPHONE: 644 -3244 September 18, 1985 To Members of the Board of Directors of Friends of OASIS: Unfortunately, I feel that some comments expressed and actions taken by a handful of our Directors does not fully represent all the interest of OASIS. These few have developed into a negative clique, interested primarily in their own personal gains, thus making it impossible for me to complete my second term as President. I have received many congratulatory remarks and expressions of gratitude from our membership as well as various organizations throughout Newport Beach and Orange County. Therefore, it is with reluctance that I am submitting my resignation as President of Friends of OASIS, I am willing to serve on the Board in any positive direction as all Board Members should, for the goad of all our members. Sincerely, .cc: Judy O'Shaughnessy Ron Whitley OASM Older Adults Social, Information & Services • • • September 19, 1985 The Honorable Phil Maurer Mayor, City of Newport Beach L and Members of the City Council City Hail P. 0. Box 1768 Newport Beach, CA 92663 -:3884 Item No. 9 I;r NEVlh:ii SEPNO L-i 4 /2 .lam Your Honor, and Distinguished Members r`_i1 i of the Council: RR, Mr- Dan Iwata,, Recreation Supervisor In May of 1.984 Dan lwata., Recreation Supervisor in the City's Parks, Beaches, and Recreation Department, encouraged a group of parents to organize a competitive swim team to represent the City of Newport Beach in United States Swimming (the erstwhile AAU), Southern California Municipal Athletic Federation, and Orange County Swim Conference meets, At that time we had very few swimmers on our roster, and most were novices. Through Mr. Iwata's auspice's we organized Newport Beach Aquatics competitive swim team -- sponsored by the City - -and created a Parents' Support Group. Mr. Iwata worked with the Support group to hire a coach. Subsequently Dan Iwata 'has represented the team's interest in an absolutely laudatory fashion. And he has given the full weight of his support, with personnel, equipment, and advice, to assist the Support Group in sponsoring and conducting two major United States Swimming meets and about a dozen Orange County Swim Conference meets at the Newport Harbor High pool.. Since Dan Iwata took the team under his wing it has doubled in size from 25 to 5o swimmers, developed some top -notch age group swimmers (ages 6 to 18), and carried the City's banner to the Southern California Municipal Athletic Federation's annual championship meet. In regional competition 22 Newport swimmers qualified for the finals held in Long Beach.. At that meet Newport swimmers won 24 medals against competition provided by about 500 swimmers from municipalities all over Southern California.. Y We wish to commend Dan Iwata for his excellent service on behalf of Newport Beach Aquatics. We are grateful f.or his assistance and counsel, and for City sponsorship of the team made possible by him. Si cerely y urs, �7T0: �' ti J seph G, r ensen, President Parents' Support Group,.Newport Beach Aquatics ' i�ac�er 1517 Highland Drive, Newport Beach 926601 [lAUOCRey zl­ gD G planE,ing D!r. rJ pchte Chief ❑ p.%N. Dir p Other HARBOR VIEW COMMUNITY ASSOCIATION September 19, 1985 F.O. BOX 4708 Mr. Ronald A. Whitley, Director, IRVINE, CALIF. 92664 Parks, Beaches, and Recreation Department City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 RE: HARBOR VIEW COMMUNITY ASSOCIATION Dear Ron: The Board of Directors of the Harbor View Community Association would like to express their appreciation to you and your staff as well as the City of Newport Beach for installing the Picnic BBQ area adjacent to the Clubhouse. • We have received many favorable comments from the homeowners in the Association who are pleased with this area. The popularity of the picnic area has increased substantially in the last month since it was installed. We would like to thank you on behalf of the Harbor View homeowners and the Board of Directors for the care, maintenance, and tree replacements you have given the park over the years. Sincerely, HARBOR VIEW COMMUNITY ASSOCIATION ) fillip �S.- President Board of Directors HJL cc: Robert Wynn City Engineer 0 4g Robert R. Scott, C C & R Architectural Compliance -Ron Whetley, Director Department of Parks.-Beaches, and Recreation City of NewportBeach, Calif. September 17, 1985 W It sure was exciting, to see the City trucks and - workers topping the -trees on some of the-City right -of- way on Oecan Blvd. this week! -That was a pretty fast - .. - start, and we thank you for.that. Although most of the - action occurred several blocks north -of us, and affected - trees we can't see, we are nevertheless grateful that you - _ have started the process of correcting the overgrown • conditions. The little flit of trimming-the Citystarted on Inspiration Point is. a rent help,- although -we noticed that the workmen who cut-the trees -down maneuvered, carefully around the. tumbleweeds; probably- not their 'spec salty'... or maybe they -were saving 'em for another- - pa .. We hope your staff is now-on -a 'roll, and that the other offending vegetation win -soon receive similar City .attention. Then, on to replacing the trampled ground -- cover, demolished sprinklers, and: treacherous walkways! -_. Thanks again! Sincerely, 0 600 NORTH ALAMEDA STREET, COMPTON, CALIFORNIA 90224, (213) 537.8000 EXT. 400 CITY OF COMPTON PARKS & RECREATION DEPARTMENT September 231 1985 City of Newport Beach Parks .& Recreation Commission 3300 Newport Blvd. Newport Beach, California 92663 Dear Commissioners: The City of Compton's Parks and' Recreation Commission is once again challenging all Commissioners in District . X to join us in ,participating, in our Annual 5 & 10K Run. We stand (smile) ready' to accept any and all challenges from our worthwhile competitors. You can run, walk or even crawl as long as you compete. The date is October 12•,. 1985 at 8: -00 a.m,. • Location: Alameda Auto Plaza '91 Fwy. at Alameda Street City of Compton Expecting to see -all of you there.. City of Compton Parks & Recreation Commission King, Henslee & Jackson Certified Public Accountants 5000 Birch Street Suite 4400 Newport Beach, CA 92660 (714) 833.8900 September 19, 1985 The Honorable Mayor Philip Maurer 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mayor Maurer: It is with deep regrets that I find I must resign from the Parks, Beaches and Recreation Commission, effective immediately. I have spent many weeks deliberating this decision. Because of my extensive business travel schedule I find it almost impossible to continue to schedule my trips around the PB & R commission meetings. • I have enjoyed my tenure on the Commission and feel very fortunate to have been appointed. It was a worthwhile experience for me and enabled me to meet many civic minded persons that I probably would not have met any other way. Very truly yours, Earle V. King cc: Ron Whitley Sterling Wolf 1 . Item No. 10 CITY•OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: July 31, 1985 TO: Jack Brooks, Park and Street Tree Superintendent Nancy Beard, Recreation Supervisor FROM: Parks, Beaches and Recreation Director SUBJECT: Park Facilities Evaluation This is a reminder that an annual evaluation of park facilities is to be conducted. This review should occur in September and October, and due in my office by the end of October. The attached form is a guideline of things that should be checked and analyzed. The purpose of this evaluation at this time of the year is to provide input to the upcoming budget process which includes capital improvements; capital outlay and M and 0 funds necessary to make our facilities safe, attractive and usable. Attached are copies of last year's completed forms for your information. It might be wise to have the Parks Division do the parks that are not • programmed and the Recreation Division do those that are used for organized activities. • If there are any questions regarding this important function, please feel free to see me. 5�) Ronald A. Whitley E U • FACILITY: DESCRIPTION: ACREAGE: GENERAL: EVALUATION: ATTRACTIVENESS: TURF MAINTENANCE: PLANT MAINTENANCE: IRRIGATION: PLAY EQUIPMENT: _ PICNIC TABLES: DRINKING FOUNTAINS: BENCHES: BLEACHERS: COURTS, FIELDS: PARKING: RECOMMENDATIONS: I CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT PARK FACILITY EVALUATION DATE EVALUATOR: • RECREATION DIVISION SEPTEMBER, 1985 PROGRESS REPORT Special Activities Item No. 11 Sign -ups for the City Golf Championship at the Irvine Coast Country Club on October 18 are moving along briskly. The tournament will be sold out shortly. The Tournament of Roses Excursion, which we offer annually, will be sold out long before the December 20 deadline. This is probably our most popular excursion. Last year we grew to two bus loads of participants and still maintained a waiting list. The First Annual 1OK in the Back Bay on November 9 co- sponsored by the'Parks, Beaches-and Recreation Department and the Newport Harbor Area Chamber of Commerce promises to be a very exciting event. The Parks, Beaches and Recreation Department staff have completed all the Race details while the Chamber is busily obtaining sponsors for the Race. Working with the Newport Chamber for the first time on a co- sponsored event has been an experience. Contract Classes Fall classes began the week of September 16. Registration continues to go well. We are already beginning to prepare for our Winter Schedule. Don't forget, . Christmas is only 91 days away! Sports Boys Flag Football sign -ups are continuing this month. The league will be com- bining with other Orange County Football programs this fall. It seems all of the cities are down in registration and desire working together to form leagues for the boys. Adult softball and basketball leagues are progressing well. We have 36 basketball teams playing at Corona del Mar High School, Ensign and Lincoln Schools. We are also fielding 36 softball teams at Mariners Park, CYC and Lincoln School. Aquatics Although greatly reduced from the summer class load, our Aquatics programs of sailing and swimming are still enjoying good registrations. The Swim Club just held their annual pot luck and awards banquet at Oasis. The Club just completed a Swim- A -Thon in which $2500 in pledges were collected. Our parent support group for the Club does a super job. Tennis • We had one of our largest quarters ever in tennis this summer. The program has exceeded last summer's revenue.- Our popularity in tennis'seems to grow each year. This is mainly due to the hard work of our Tennis Coordinator, Fred Brown. Nancy Be • • n U CITY OF NEWPORT BEACH PARKS, BEACHES, & RECREATION DEPARTMENT OASIS MULTIPURPOSE SENIOR CITIZENS CENTER ( A Cooperative Endeavor Between the City of NEWPORT BEACH and the FRIENDS OF OASIS SUPERVISOR'S REPORT TO THE BOARD OF DIRECTORS OF FRIENDS OF OASIS AND THE PARKS, BEACHES, AND RECREATION DEPARTMENT AND COMMISSION BOARD MEETING: September 16, 1985 August 11, 1985 - September 5, 1985 September 5, 1985 ADMINISTRATION: Senator.Marian Bergeson has invited me to be on her Advisory Task Force for senior citizens affairs and I have accepted. I would appreciate receiving your concerns in writing so I can bring them to the Task Force meetings. We had ordered a water cooler and the bid included installation. When the company could not install this., we cancelled the order. An "angel" in the form of Joe Mariscal and his son have donated an Elkay water cooler and we are delighted! Hugh Lilly and Joe Blanchette will install it. Thanks very much, Joe,t•!ariscai. The ' Huntington Beach Council on Aging has invited me to do their training in January for their new Executive Committee. I have accepted with pleasure. Mike Rodgers, for whom the senior center in Huntington Beach was named, visited our 8th Birthday Party and Hobby Show and called to say what a delightful center we have and what a wonderful day it was.. OASIS truly is known far and wide as one of the most outstanding centers in Orange County and beyond. PROGRAMS, ACTIVITIES & CLASSES & HUMAN SERVICES: Coastline College classes started the week of August 19 and are going very well. Only two of their classes had to be cancelled - Creative Writing and Healthful Eating. The Ping Pong Club and the Shuffleboard Club are very active at OASIS. Each has a monthly meeting. Each are planning various tournaments. The 8th Birthday Party of OASIS Center and Friends of OASIS followed by the Hobby Show, lunch and entertainment was fantastic. Diana Springer and Chip DeSon played bluegrass music to start off the festivities. Ruthelyn Plummer read a Congratulatory letter from Mayor Phil Maurer; Ron Whitley spoke of the blessings of volunteers; Ed Williams thanked the Board of Directors of Friends and others; and Ruthelyn and Edie Williams cut the first slice of cake which was served by Edie and 'Eleanor Baldwin. Merle Hummel and Pearl Armstrong served the punch. Lillian Lippitt and Eleanor Baldwin were Co- Chairmen of•the Hobby Show and Entertainment. Boyd Stillings, Rubie Suikki and many other volunteers made a delicious lunch. s3 SUPERVISOR'S REPORT (Continued) PAGE 2 • The whole day was meant for happiness, love and companionship. It was a wonderful occasion thanks to all the lovely volunteers and the exquisite hobbies. Next time, though, when Lillian gets a gleam in her eye------- - I'm running the other way! We have a new Sailing Club and had a second meeting on August 28, Neel Buell is the Admiral and Abe Etinger is the Commander. A Dance was held Wednesday, August 28, from 8 -11 PM. 112 were in attendance. 0. C. and Wreatha Moon were in charge of this delightful affair. STAFF: Interviews were held August 22 for 'Program Coordinator. No decision has been made as yet. Roseann Mason and Pam McGovern will attend a conference in Santa Barbara September 9 -12 with-two members of the Newport Beach Library Staff. "Libraries and Older Adults: Forging Community Links" is the conference title. My staff has taken a tour of one Newport Beach Library and I held an orientation meeting for the library staff about OASIS. Networking between OASIS and the Library will enhance both. FRIENDS OF OASIS: A discussion meeting of the TRAVEL COMMITTEE was held August 29. The Newport Beach Assistant City Attorney has devised a "HOLD HARMLESS" form that all tour companies that plan trips for Friends of OASIS out of OASIS Center and other carriers when the trip is planned only by Friends must sign. •(See attached copy) This will serve as a protection for the Friends of OASIS and the City of Newport Beach. After affirmation of members of the Travel Committee is made by the Board, the Committee will meet on a regular basis. The 40 plus committees of Friends of OASIS are so valuable. COMING EVENTS SEPTEMBER Monday, September 16 MEDICAL LIBRARY COMMITTEE 10:00 -11 :00 AM MULTIPURPOSE COMMITTEE 1:30- 3:30 PM BOARD MEETING 7 :00 PM Tuesday, September 17 BLOOD PRESSURE TESTS 9:00 -11:00 AM PING PONG COMMITTEE 2:15- 3:15 PM Wednesday, September T8 FUND RAISING COMMITTEE 7 :3Q AM Friday, September 20 SHARED HOUSING MIXER 10:00 -12:00 NOON Saturday, September 21 WESTERN PARTY 7:00 -10:00 PM Tuesday, September 24 INSURANCE POLICIES ASSISTANCE 9 :00 -12:00 NOON Wednesday, September 25 CRIBBAGE 7:00 -10:00 PM Thursd , September 26 LIVE, LOVE, LEARN 11:00 -12:00 NOON 5 11 5s� SUPERVISOR'S REPORT (Continued) PAGE 3 COMING EVENTS • OCTOBER Tuesday, October 1 BLOOD PRESSURE TESTS 9 :00 -11:00 AM Wednesday, October 2 FUND RAISING COMMITTEE 7:30 AM EXECUTIVE COMMITTEE 9:30 -11;00 AM GENEALOGY CLASS (Starts Anew) 1:00- 3:00 PM Thursday, October 3 LIVE, LOVE, LEARN 1'1:00 -12:00 NOON VISUAL AIDS SCREENING 10:00- 2:30 PM SHUFFLEBOARD MEETING 1:30- 3:30 PM Friday, October 4 - GENERAL MEMBERSHIP MEETING 10:p0 -12:00 NOON Saturday, October 5 GARDEN GROUP MEETING 9:QO AM PARTY FOR VOLUNTEERS 2:00- 4;00 PM Tuesday, October 8 HEARING TESTS 9:00 -12:00 NOON Wednesday, October 9 LONG RANGE PLANNING COMMITTEE 9;00 -10 :00 AM CRIBBAGE 7:00 -10;00 PM • Thursday, October 10 LIVE, LOVE, LEARN 11 :00 -12;00 NOON Friday, October 11 INSURANCE POLICIES ASSISTANCE 9:00 -12:00 NOON Saturday, October 12 PANCAKE BREAKFAST 7:30 -10:00 AM OASIS HEALTH FAIR 9:00- 2:00 PM (Includes Flu shots, Glaucoma Screening, Health Information, Foot Screening, Spinal Stress Test and much more). Monday, October 14 ORGAN LESSONS BEGIN 1;00- 2:00 PM Tuesday, October 15 BLOOD PRESSURE TESTS 9:00 -11:00 AM PING PONG COMMITTEE 2:15- 3 :15 PM Wednesday, October -16 FUND RAISING - COMMITTEE 7:30 AM EXECUTIVE COMMITTEE 9:30 AM Thursday, October 17 LIVE, LOVE, LEARN 11:00 -12 ;00 NOON Friday, October 18 SHARED HOUSING MIXER 10;00 -12:00 AM 11 5s� SUPERVISOR'S REPORT (Continued) PAGE 4 • COMING EVENTS OCTOBER Monday, October 21 BALLET FOR SENIORS BEGIN 1:00- 2:30 PM MULTIPURPOSE COMMITTEE 1:30- 3:30 PM BOARD MEETING 7:00 PM Saturday, October 26 HALLOWEEN PARTY 7 :00 -10:00 PM 0 0 Volunteer hours for July were 2,040. V 4 Julia E. O'Shaughnessy JO'S /lep Att: �'( Y INDEMNITY AND HOLD HARMLESS • AGREEMENT`--------- whose address is: (hereinafter "Indemnitor ") in consideration of providing travel arrangements agrees to the following terms and conditions: Indemnitor shall indemnify and hold harmlegs,City of Newport Beach, its City Council, boards, commissions, and employees and Friends of OASIS and their officers, agents, servants, and employees from and against any and all loss, damage, liability, claims, suits, costs and expenses,, what- soever, including reasonable attorneys' fees, regardless of the merit or outcome of any such claim or suit, arising from or in any manner connected to the services, work or activities conducted or performed by Indemnitor in connection with this Agreement. Indemnitor shall indemnify, and hold harmless the City of Newport Peach, • its City Council, boards, commissions, and employees, and Friends of OASIS and their officers, agents, servants, and employees from and against any and all loss, damage, liability, claims..._ utts.,_costs.and expenses, what- ... soever, including reasonable attorneys' fees, regardless of the merit or outcome of any such claim or suit accruing or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, equipment or supplies in connection with the services, work, or activities conducted or performed by Indemnitor pursuant to this 'Agreement. IN WITNESS WHEREOF, this Agreement is executed on.this day of , 198_. • INDEMNITOR: Item No. 12 PARK AND STREET TREE DIVISION • SEPTEMBER, 1985 PROGRESS REPORT Our Park Crews performed the following tasks in addition to normal maintenance during the month of September: Continued improvements at Irvine Terrace Park. Finished and painted Kings Road Park drainage line. Picked up piano at CYC and returned it to the Theatre Arts Center. Picked up tables at Oasis and set up at Bullocks in Fashion Island and returned tables to Oasis. Moved wood chips from Reservoir to Irvine Terrace sound wall landscaping and the Groves. Graded and compacted and installed jute on filled slope areas at Cliff Drive Park. Temporary repair to steps to park at Goldenrod Bridge. . Our Street Tree Division performed the following: Trimmed 616 trees. Planted 3 trees. Removed 3 trees. Root pruned 4 trees. Completed 12 Work Requests. Areas being trimmed are Spyglass Hills, Corona del Mar Eucalyptus, Corona del Mar Main Beach, Breakers Drive and Marguerite. • J V