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HomeMy WebLinkAbout12/2/1997 - Agenda Packet1 : ; 1 COMMISSION Meeting December 2, 1997 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, DECEMBER 2, 1997 CITY COUNCIL CHAMBERS INA [gill a UT I ORDER AND ROLL CALL II, APPROVAL OF MINUTES - Meeting of,November 4, 1997 III. PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to three minutes. IV. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion • in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. Park and Tree Division (Report Attached) Report of Park and Tree Division activities during November and upcoming projects in December. 2. Recreation and Senior Services (Reports Attached) Report of activities during November for these two divisions. 3. Application for Listing of the Property at 700 E. Bay Avenue and 701 Edgewater in the City's Register of Historical Property (Report Attached) Review application for listing of the Balboa Saloon building in the City's Register of Historical Property. 4. Tree Donation (Report Attached) Accept one Flowering Plum Tree donation and plaque from Morgan C. Ringwald that will be planted in Begonia Park. 2 5. Bench Donation (Report Attached) Accept one concrete bench donation from Ethel M. Meyers that will be installed along the bluffs on Ocean Boulevard at Lookout Point. Bench Donation (Report Attached) Accept one bench donation from Karen Carlson that will be installed at the lower observation area of Inspiration Point. V. DISCUSSION ITEMS Recreation and Open Space Element (Verbal Report) Review Maps of the draft Element. 8. Potential Annexations (Verbal Report) Presentation by Peggy Ducey, Assistant to the City Manager, regarding Newport Coast and Bonita Canyon. 9. Tree Removal Appeal (Report Attached) Review appeal by Mr. and Mrs. Henry Stempniak to remove one Monterey Pine tree at 226 Heliotrope Avenue. 10. Request of FY 1998 -99 Capital Improvement Projects (Reports Attached) • Review requests from the General Services Department and Community Services Department. • ON 11. City Council G -1 Policy, Additions to Preservation of Special Trees List (Report Attached) Review request by SPON to add all trees located-in the California native planting area at Cliff Drive Park to the G -1 Policy "Preservation of Special Trees" list. Add two Quercus Agrifolia trees to the Dedicated Trees section of the policy. 12. Marian Bergeson Aquatic Center (Report Attached) Review request from Eastbluff Homeowners, Association regarding policies and procedures. 1& Subcommittee Reports (Verbal Reports) Reports from Park and Open Space Committee, Budget Committee and Annexation Committee. VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. VII. ADJOURNMENT Item II • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission 'Regular Meeting November 4, 1997 — 7:00 P.M. Staff present:LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent John Conway, Urban Forester Steve Hunt, Senior Recreation Manager Dottie Flohr, Secretary ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Beek, Dunn, Glasgow, Pfaff, Schonlau and, Skoro were present. Commissioner Phillips was absent. APPROVAL OF MINUTES Commissioner Dunn requested that under Item #8, Possible Alternative Uses for Marinapark and Las Arenas Park, the last sentence in Mary Moyer's public testimony read... "the Girl Scouts cannot compete on the dollar basis." In response to an inquiry from Commissioner Dunn, Commissioner Skoro clarified his motion under Item #8 that the area includes the ,entire property with the exclusion of the American Legion. Commissioner Glasgow moved the minutes of the October 7, 1997 meeting be approved as corrected. The motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Schonlau, Skoro III. PUBLIC COMMENTS — None IV. CONSENT CALENDAR Item #1 — Removed from Consent Calendar Item #2 — Removed from Consent Calendar Item #3 — Tree Donations Accept the donation of two Eldarica Pine trees and plaques from Mrs. Frank S. Tallman that will be planted at Mariners Park. • Parks, Beaches and Recreation Commission November4, 1997 Page 2 • Item #4 — Tree Donations Accept the donation of two Coconut Palm trees from Ralph J. Velez that will be planted at the Balboa Branch Library. Item #5 — Bench Donation Accept one bench donation from Betty Bottorf that will be installed at the lower observation area of Inspiration Point. Item #6 — Removed from Consent Calendar ITEMS REMOVED FROM CONSENT CALENDAR Item #1 — Park and Tree Division Dr. Jan Vandersloot, 2221 — 16th Street, addressed the Commission as a representative of SPON. Dr. Vandersloot expressed his concern that a gradual deforestation will occur if trees are removed and not replaced. He requested the City institute a policy whereby trees that are removed and cannot be replaced at the same,location be planted at another location in the City. Director Niederhaus advised that all tree removals will be replaced on a one for one basis as part of the reforestation process. Trees that cannot be replaced • due to the requirements of the G -6 Policy will be planted at other sites, namely ,parks. Item #2 — Recreation and Senior Services Steve Hunt introduced Andrea McGuire, the new Recreation Manager who started October 27. Andrea will be a great asset to the City with her diverse recreational background in both the private and public sectors. Director Kienitz reported the Commissioners will be receiving the quarterly California Park and Recreation Society magazine. Item #6 — Plant and Labor Donation for Cliff Drive Park In response to a question from Commissioner Glasgow, Director Niederhaus explained that SPON has donated funds and volunteers for the project. Commissioner Dunn moved to approve Items 1, 2 and 6. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Schonlau, Skoro • V. DISCUSSION ITEMS Parks, Beaches and Recreation Commission November4, 1997 • Item #7 — Recreation and Open Space Element Larry Lawrence, consultant for the project, addressed the Commission and introduced the first three maps and draft text of Chapter 4 of the Element. Chapter 4 is the Facilities Plan that describes plans for existing and future Recreation and Open Space. The text, as presented for Service Areas 1, 2 and 3, corresponds with the maps. In response to a question from Commissioner Dunn, Mr. Lawrence explained that the special language for that area was provided by the Planning Department and is a reflection of what is under consideration. The text and maps are reviewed by the Park and Open Space Committee and the Commission's input is requested. Commissioner Dunn stated he objects to Item 10 under Service Area 2, Balboa Peninsula, which refers to commercial facilities. He requested this be deleted. Item #8 — Potential Annexations Director Kienitz presented a status report from Peggy Ducey, Assistant to the City Manager,, on the parks in the proposed annexation areas. Ms. Ducey will review the annexations with the Commission at their December meeting. 0 Item #9 — Proposed Regional Plan for the Santa Ana River Ecological Reserve 0 Evelyn Hart, representative from the Friends of the Harbors, Beaches and Parks, addressed the Commission and explained their long range plan to create a multiple jurisdictional park and nature reserve centering on the mouth of the Santa Ana River. Bob Fisher, Executive Director of the Friends of Harbors, Beaches and Parks, addressed the Commission. Mr. Fisher gave an overview of their proposed plans for a major nature park that would encompass park and open space as an ecological staircase for a variety of habitats. Mr. Fisher then gave a slide presentation which showed the land as it exists and those areas which can be restored. The property is controlled by the Cities of Newport Beach, Huntington Beach and Costa Mesa, the County of Orange and Cal Trans. The Friends have committed $2,500 and are asking each City for $5,000 in addition to $10,000 from the County to initiate the project and apply for state and federal funds. In response to a question from Commissioner Skoro, Mr. Fisher explained that there would be areas for picnic tables and trails. Parks, Beaches and Recreation Commission November4, 1997 Pace 4 • Following a brief discussion, •Commissioner Skoro moved that the Commission, approve in, concept the plan as presented by the Friends of Harbors, Beaches and Parks, .including their request for $5,000 to fund detailed planning which would be contingent upon the other cities providing $5,000. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Schonlau, Skoro Commissioner Glasgow recommended the preliminary plans include playing fields if at all possible. Item #10 — Tree Removals Appeal Director Niederhaus reported that three Lemon Gum City parkway street trees were illegally removed by the resident at 1737 Antigua Way. Mr. Anderson was clearly notified in writing that the trees could not be removed. Staff recommends full restitution for the value of the trees in the amount of $9,344.88 and removal of the four Liquidambar trees which he subsequently planted. These trees would be replaced with a designated street tree. Dan Ohl, Deputy City Attorney, addressed the Commission and stated he met with the Urban Forester and Mr. Anderson but could not resolve the issue. • Should litigation be pursued, he would recommend taking, the matter to small claims court with a $5,000 maximum recovery. Robert Anderson, 1737 Antigua Way, addressed the Commission. Mr. Anderson stated the trees were 34 years old and were causing hardscape problems. His driveway had to be replaced and his walkway was cracked. He stated that although he was denied permission for removal, his intent was not to vandalize but to replace the trees with Liquidambar as recommended by Sunset Western Garden book. He stated that, if necessary, he would replace these trees and requested the Commission deny staffs recommendation for reimbursement of $9,344. Ed Benson, President of Dover Shores Community Association, addressed the Commission and reported that some of the trees on Antigua are grotesque and that Mr. Anderson's replacement of the trees is a big improvement. He questioned how the $9,344 figure was determined. Director Niederhaus explained that a precise, objective formula is used encompassing height, width, girth, species, etc. Commissioner Glasgow commented that 'Mr. Anderson was advised of the appeal process and citizens should not be allowed to remove City parkway trees • at their own discretion. Parks, Beaches and Recreation Commission November4, 1997 • Jocelyn Gilbert, 1801 Antigua Circle, addressed the Commission and recommended the Commission be reasonable and fair in determining a penalty. She recommended Mr. Anderson be fined for only one tree. She pointed out that their neighborhood cleans up after themselves, which is why staff rarely sees damage caused by trees. She further requested that trees be,planted which are not prone to give allergy problems. • I Patricia Anderson, 1737 Antigua Way, addressed the Commission and stated the four Eucalyptus trees had caused severe damage to City and private property. Although the City removed one tree, the most severe damage was caused by the remaining three trees. They had to replace their driveway for $4;000 and their pebbled walkway has three cracks. Mrs. Anderson explained that when their request for removal was denied, it was their impression the City wasn't going to spend any more money. Virginia Herberts addressed the Commission and reported that Chapter 13 of the City Ordinance states that trees are not to be taken out without permission from the City Manager. Suzanne McBrign, 1812 Antigua Circle, addressed the Commission and asked how tall the trees are on Glenwood and Candlestick. Director Niederhaus advised they are 50 -65' tall. Ms. McBrign then stated that she feels it is too dangerous for tree trimmers to trim at this height, particularly for trees that should be removed for sidewalk damage. She also questioned the black asphalt which Director Niederhaus advised are temporary patches until the sidewalk can be replaced. Responding to the comment on the Eucalyptus trees, Director. Niederhaus explained that these are on the protected species list. Dr. Jan Vandersloot, 2221 E. 16" Street, addressed the Commission and referred to the Urban Forester's letter to Mr. Anderson which clearly states his recourse in the matter. Dr. Vandersloot stressed the need for law and order and stated he cannot condone Mr. Anderson's actions. He also pointed out that the lowest value of the trees was chosen, rather than the $13,000 figure. He recommended the Commission approve staff's recommendation. Holly Anderson, Mr. Anderson's daughter, addressed the Commission and stated her child cannot play in their grandparents front yard due to damage. She said her father tried to follow direction and replaced the trees. He will replace them again with the City's recommendation. There being no further public testimony, Chair Schonlau closed the meeting to public hearing. Parks, Beaches and Recreation Commission November4, 1997 . Chair Schonlau pointed out it is the Commission's responsibility to administer policies and uphold respect for the law. I During discussion the Commission agreed that letters sent denying removal should be reworded and that residents should be fined for illegal tree removals. In response to a question from Commissioner'Dunn,' Dan Ohl advised this is a civil matter concerning the value of property and that this Commission's decision would set a policy statement in regard to future illegal tree removals. Director Niederhaus stated staff would recommend referring the matter to the City Attorney's office in order to pursue action'in small claims court. Commissioner Glasgow moved that Mr. Anderson work with staff to reforest the majority of the 16 neighborhood homes that have no trees. The trees will be at Mr. Anderson's expense and will be 24" box trees with root barriers per City standards. If not complied within 90 days, the matter will be turned over to the City Attorney's office. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Schonlau, Skoro Item #11 — Tree Removal Appeal, Director Niederhaus reported that one City Brazilian Pepper parkway street tree was illegally removed by the resident at 2406 Windward Lane. The tree cannot be replanted at the same site due to a water meter located less than 2' from the tree stump.. There are six vacant tree sites on Windward Lane and Mr. Muto has indicated his interest in replacing some of the trees on his street. Chair Schonlau opened the meeting to public hearing. Charles Muto, 2406 Windward Lane, addressed the Commission and explained his reasons for removing the tree, namely that the root system has raised the sidewalk and poses a threat to his water meter in addition to causing damage to his drainage system. He stated he assumed one tree was his because he paid for it. He also reported he attempted to contact the Urban Forester during a three month period. Hearing no response, he decided to take the tree out that was causing the damage. Dr. Jan Vandersloot addressed,the Commission and stated the major problem is the letter to the homeowner recommending retention of the tree and the appeal process. The letter needs to state that trees cannot be removed and there is a penalty for unauthorized removals. He recommended policies be, set and standards enforced. Parks, Beaches and,Recreation Commission November 4,1997 i Paae 7 • There being no further public testimony, Chair Schonlau closed the meeting to public hearing. Commissioner Beek stated that based upon the series of events, she felt staffs response to Mr. Muto's request was timely. Following a brief discussion, Commissioner Dunn moved that staff contact five homeowners within the immediate vicinity for the purpose of planting, at Mr. Muto's expense, a minimum of three 24" box trees with root barriers within 90 days or the matter be referred to the City Attorney's office. Motion carried by the following vote: Ayes: Beek, Dunn, Glasgow, Pfaff, Schonlau, Skoro Commissioner Glasgow recommended the letter sent to homeowners be revised so it is more explicit. Item #12 — Application for Listing of the Property at 700 E. Bay Avenue and, 701 Edgewater in the City's Register of Historical Property Chair Schonlau announced that Item #12 has been postponed to the December meeting in accordance with the request of the applicant. 0 Item #13 — Marian Bergeson Aquatic Center Steve Hunt reviewed the background of the Marian Bergeson Aquatic Center and asked the Commission to revisit the current regulations. Chair Schonlau opened the meeting to public hearing. R. H. Babbe, President of the Eastbluff Homeowners Community Association, addressed, the Commission. 'Mr. Babbe objected to the six days of whistles and shouting during water polo events and requested shorter hours and a limit of three consecutive days for such events. Commissioner Glasgow gave a brief background on the facility which he noted was built by and for the community. He pointed out that the main problem is during the summer and that such events normally only occur every 5 or 6 years. He recommended adjusting the schedule and including a statement on flyers that no parking is allowed in residential areas. Don Slaughter addressed the Commission and stated their only complaint is in regard to the incessant noise from water polo. He recommended events be no longer than three days and that signage be posted on flyers regarding parking. Parks, Beaches-and Recreation Commission November 4, 1997 Page 8 • Dick Wagner addressed the Commission and stated that noise devalues homes in the immediate area and is very annoying. He recommended water polo events end at 5:00 P.M. Following a discussion regarding flexibility for special events, noise control and the homeowners. concerns, Commissioner Glasgow moved that parking be restricted to the school site and kept to a minimum in residential areas; that there be a limit of three consecutive days for any event; and that there be a review process by this Commission. Steve Hunt advised that staff will consult with the Traffic Division regarding the residential parking issue. Commissioner Dunn made a substitute motion to form a committee to review improvements to the operational procedures for water polo. Motion fails by the following vote: Ayes: Dunn, Skoro Noes: Beek, Glasgow, Pfaff Abstain: Schonlau The original motion was voted on and failed by the following vote: Ayes: Beek, Glasgow, Schonlau Noes: Dunn, Pfaff, Skoro Commissioner Beek moved to postpone the matter to the December meeting. Motion carried by the following vote: Ayes: Beek, Dunn, Pfaff, Schonlau, Skoro Noes: Glasgow Item #14 — Preliminary Request of FY 1998 -99 Capital Improvement Projects Director Niederhaus reported that staff met with the Budget Committee and formed the preliminary capital improvement project requests for FY 1998 -99. Input is requested and this item will be reviewed again at the Commission's December meeting. In response to a question from Commissioner Dunn, Director Niederhaus reported that restrooms were originally proposed for the West Jetty area in 1982 and 1988. Recently staff has been receiving more requests for a restroom facility in the area. • Chair Schonlau opened the meeting to public hearing. �b Parks,,Beaches and Recreation Commission 'November4, 1997 Page 9 • Virginia Herberts presented a petition in opposition to a restroom in this area. She also stated the Board of the Balboa Peninsula Point Association is opposed to restrooms at the Wedge and, West Jetty View Park. Mrs. Herberts then read a letter written in 1988 from the Association opposing the restrooms due to problems associated with security, vandalism, noise, parking, traffic and liability. Mary Moyer, 2157 Miramar Drive, addressed the Commission. Ms. Moyer, President of the Balboa Peninsula Point Association, stated the Association is opposed to a restroom for the same reasons outlined in their 1988 letter. Mary Ann Nethercutt, 2118 E. Ocean Boulevard, addressed the Commission and stated the Police Department is also opposed to a facility at the Wedge since it would be used for drug. dealing. There being no further public testimony, Chair Schonlau closed the meeting to public hearing. In response to a question from, Commissioner Glasgow, Director Niederhaus reported he has not heard an official opinion from the Police Department and Marine Division. Chair Schonlau requested Director Niederhaus contact the two chiefs for their recommendations. • Commissioner Skoro pointed out that it will be necessary to obtain funding for street tree reforestation. 0 Following discussion, Commissioner Dunn moved to approve the preliminary requests with the deletion of the West Jetty View Park Restrooms. Motion failed by the following vote: Ayes: Dunn Noes: Beek, Glasgow, Pfaff, Schonlau, Skoro VI. FUTURE AGENDA ITEMS VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 11:00 P.M. The agenda for this meeting, was posted October 28, 1997 at 12:05 P.M. on the City Hall Bulletin Board outside of the City of Newport Beach Administration Building. • Agenda Item No. December 2, 1997 General Services Department Park and Tree Divisions November 1997 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding MacArthur Boulevard, Castaways and Sunset View Parks, the Pacific Coast Highway and Newport Boulevard Interchange Project with the Public Works Department. 2. Staff continued coordinating the construction of Phase II of the "Green Acres Reclaimed Water Project" with the Public Works Department. The project will route reclaimed water to irrigate Bonita Creek and Eastbluff Parks and several of the Jamboree Road medians. 3. Irrigation renovation and plant replacements were completed by staff at various sites. 4. Staff continued coordinating the annual control of rodents by contract • services. 5. Staff continued coordinating with the Community Services and Public Works Departments for the renovation of the sand play area in Bayside Park. 6. A new water saving product is being tested at several City park sites. The product is called Water -Loc and has recently been introduced to the landscape industry. The product was applied to existing turfgrass areas and is intended to retain water in the soil and root zone until the plant needs it. The product was provided free of charge and will be monitored by staff for water savings. 7. Staff is coordinating with the Public Works Department for the replacement of the asphalt walkways at Galaxy Park and the maintenance driveway at Irvine Terrace Park. The asphalt will be replaced with concrete at both locations. Upcoming Activities for December 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to coordinate the installation of recycled wood chips in all City medians and roadsides for weed control, water conservation, and recycling purposes. �-V • 3. The LA. Cellular antennae will be installed at Bonita Creek Park. 4. A handrail will be installed at the Inspiration Point walkway for safety. 5. Staff will continue to monitor the mitigation plan in the Mouth of Big Canyon area. 6. Poinsettias will be planted at City Hall for seasonal color. 7. A donation bench will be installed at Buffalo Hill's Park. Tree Division Activities During the month of November, 989 trees were trimmed, 14 trees were removed, 14 trees was planted, 15 emergency calls were responded to regarding trees and 257 tree maintenance requests were received by the Urban Forester. , 1. Tree removals were performed at these various locations during the month: Replacement trees were planted at alternate sites whenever the existing removal location prevented any tree planting due to City Council G -6 guidelines. , • 901 Alder Place - One dead tree removed. One replacement tree planted. 2600x Alta Vista Drive - One dead tree removed., One replacement tree planted. 236 Heliotrope Avenue - One dead tree removed'. One replacement tree planted. 2340 Aralia Street - One dead tree removed. One replacement tree planted. 711 Bay Avenue - One dead tree removed. One replacement tree planted. 1919 Commodore Road - One tree removed due to property damage. One replacement tree planted at alternate site on street. 1833 Port Renwick Place - One tree removed due to property damage. One replacement tree planted. 2334 Aralia Street - Two trees removed due to property damage. Two replacement trees planted. 1912 Irvine Avenue - One tree removed due to property damage. One replacement tree planted at alternate site on street. • 0 • 436 Snug Harbor Road - One tree removed due to property damage. One replacement tree planted at alternate site on street. 1917 Seadrift Drive - One diseased tree removed. One replacement tree planted. 1121 Nottingham Road - One tree removed due to property damage. One replacement tree planted. 3111 Second Avenue - One tree removed due to property damage. One replacement tree planted. 2. The City tree trimming contractor, West Coast Arborists, completed work at several locations within the Newport Heights area. Additionally, the contractor continued to trim palm and coral trees throughout the City to reduce potential storm damage. 3. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 4. The new City Council Policy G-1 requires that notification be made to the Commission prior to any tree removals 30 days in advance. There are no trees • scheduled for removal in December. 5. Staff and the City Attorney's office has modified the General Services Department's tree denial letter and a copy of the letter is attached for your information. • 19 V sully, INV Park and Trees Maintenance Superintendent MGt/pw Attachment .• November 13, 1997 (Name) (Address) (City) Dear , Your request for the removal of City parkway trees has been received and examined on site. Since staff recommends the retention of the trees in accordance with the attached City Council Policy G-1, your request is denied. For your information, the trees were trimmed in 1993 and 1995 and are again scheduled for trimming this fall. If you disagree with this decision, your recourse is to appeal the decision to the Parks, Beaches, and Recreation Commission for further review. Do not • remove any trees. If you remove any City trees, the City will pursue restitution for the value of the tree as established by the City Urban Forester. If you wish to appeal the decision for retention, please send a letter within 15 days to David E. Niederhaus, General Services Director, Post Office Box 1768, Newport Beach, California 92658 -8915 in order that your appeal can be included on a future Commission agenda. E Please contact me at 644 -3083 if you have any questions. Sincerely, John Conway Urban Forester JC: � 1 LJ Agenda Item No. 2 COMMUNITY SERVICES DEPARTMENT DATE: December 2, 1997 TO: Parks, Beaches and Recreation Commission FROM: Steve Hunt, Senior Recreation Manager SUBJECT: Recreation Division _ Monthly Commission Report Rose Parade Excursion - The Rose Parade Excursion is set for Thursday, January 1. This perennially sold out program ,takes 135 participants from Mariner's Park to the parade in luxury custom buses. The excursion is known for its comfortable, hassle -free transportation and excellent seats. This year's 109th parade will have a theme of "Hav'n Fun" and the Grand Marshall will be Carol Burnett. Rent -A -Santa - Tis the season! Community Services is in the middle of its very popular Rent -A -Santa program. Santa is available for public, business and home visits. The contracted Santas are rented for $30 per half hour. Visits will be scheduled from December 1 to 23. Staff is looking to surpass last year's total of 78 rentals. • Adult .Softball /Basketball - The Winter Basketball season deadline is December 5, with the leagues set to start January 5, 1998. Games will be played at West'Newport (4 nights), Ensign School (4 nights) and Lincoln (2 nights). The Spring Softball registration deadline is January 9, with the league set to start the week of February 2, 1998. Recreation Division Primary Responsibilities - The year of 1997 has witnessed a significant change in the Recreation Division programming staff. Attached is an updated list of staff names and their corresponding responsibilities. Classes /Instruction - The Winter edition of the Newport Navigator went to the printer on November 11 and will be mailed the week of December 1'. The winter Navigator lists over 300 classes and activities. Fall Classes are drawing to a close over the next month, with most sessions concluding by December 19. There were 353 classes offered with 3,000 participants. Staff is working with Human Resources, Risk Management, to develop a new instructor contract to be instituted in January of 1998. The objective is to have a consistent document for each instructor that incorporates a declaration of insurance requirements, • instructor policy training and facility key management. 10 Recreation Division Page 2 • Orange County Museum of Art - Staff received the attached' fetter from the Orange County Museum of Art stating that they are discontinuing their contractual educational programming with the City after the Winter session. The rationale for this decision is the recently enacted City policy to charge a $5.00 fee to non - residents, which acts in direct conflict with their mandate to provide programs equally to all the people of Orange County. Aquatics - Following a full summer season, the Marian Bergeson Aquatic Center has remained busy in the fall months. For the period of September 1 to November 18, which also is the main high school water polo season, the following revenue was collected at the pool: Lap Swim - Annual and punch passes - $1253, Drop in fees - $874 Newport Beach Aquatics Club Dues for Fall - $5,673 Pool Rentals - US Men's Water Polo - $480 and Novaquatics $1560 Sailing Program Inventory - A boat inventory is being completed to coincide with DMV registration renewals. Staff will be conducting a meeting with Schock boats and longtime contract instructor, Fletcher Olson, to discuss the current fleet inventory, the maintenance schedule and the future needs of the program. In an effort to set up, a replacement plan, staff is exploring the possibility of establishing a sailing fund similar to the tennis program fund, which would result in a portion of the program fees being. set • aside for purchase of new vessels and equipment. Youth Flag Football - The 1997 Youth Flag Football Season is in its last week. Playoffs started on Thursday, November 20, with the Championship game on Monday, November 24. This season there were 100 participants in the program. A total of 10 teams began the season and two of those teams will advance to the Orange County Municipal Athletic Association Tournament to be held in Garden Grove on December.3 through December 7. Those teams that advance from the Orange County tournament will participate in the Southern California Municipal Athletic Federation on December 1'3 and 14. Youth Basketball - Registration for the youth Basketball League begins December 3; practices, on December 8. This year the city will be offering both a boys and a girls league at each of the elementary schools in Newport Beach. Games will be held on Saturdays at the West Newport Gymnasium beginning January 10, 1998. Last year, there were 157 participants in the Boys division and 44 participants in the girls division. Winter Wonderland — Twenty tons of snow will be delivered to Grant Howald Park on Saturday, December 13, for the Community Services Department's Annual Winter Wonderland. The event will feature a snow creature building contest, holiday arts and • crafts, playing in the snow, and a visit from Santa. The event begins at 10:00 a.m. and 0 Recreation Division Page 3 ends at 1:00 p.m. Children of all ages are encouraged to come out for this fun, exciting • event. The Newport B.P.O. Elks Club is again a major sponsor of this event. • Youth Council — Applications are being accepted for the 1997 -98 High School Youth Council. The first meeting will be in December. The Newport Beach Youth Council, which is comprised of students from Newport Harbor and Corona del Mar High Schools, meets at least once a month on Monday evenings, December to June. The Council plans and conducts events such as City Government Day and Beach Clean -up Day, and interacts with City Council Members and City Staff. Youth Council members must meet the following qualifications: 1) Be in high school; 2) Receive at least a 2.5 grade point average the previous year in school; 3) Maintain at least a 2.5 grade point average; 4) Have the ability to work cooperatively in a large group setting; and 5) Have the ability to complete required work on time. An application is attached. 1� 4 0 A v � q N 0 �o 0 z� °��' U 0 U I q h0 m q o ;a PO, W x a+' W 0 q �p'y m,ti•�"�GC U :5 0 d a O Ca N q O O o " Cd F o > q q F4 d " m Ep N '� V�+p��j'� o° a y �b .`,3.d•�c2r��y ro �n d Pi �a� d W� co a +' O •� PQ a y m U z q � m •a aU �w F s rA 'U 0 q h0 m q o ;a PO, W x a+' W 0 q �p'y m,ti•�"�GC U O :5 0 d w q O Ca N q O O o " Cd O � E� N N q C 9 Fy p V�+p��j'� o° a y �b .`,3.d•�c2r��y ro �n d Pi �a� d W� co a �w O o y m d a wM� �w F O :5 0 w a ro w q O Ca N q O O o " ° P4 .s7 ° O 0 vma av90 W 0 Fy p ifl i. o � ro �n d Pi a $ :5 0 w a ro :5 c N °,4b >� r " A '45 �7 ? W F .s7 ° O 0 d .0 q N N O P. F .�i O d F d d m m N � � m � a � U ° q Lq d � d O N .tl Ftll U q 0 N H q a0 O � C.+ U pNj m O U ° p, m N Y P4 P4 E a 0 F v N d P4 3 d so. W q ti ro E S d y N Z F C, � b .0 q W 0 o ro �n O o y m d a wM� N N O P. F .�i O d F d d m m N � � m � a � U ° q Lq d � d O N .tl Ftll U q 0 N H q a0 O � C.+ U pNj m O U ° p, m N Y P4 P4 E a 0 F v N d P4 3 d so. W q ti ro E 0 0RAAGE 000ATY 0. museum of art 'November 17, 1997 Christine Page, Recreation Coordinator City of Newport Beach 3300 Newport Boulevard Newport.Beach CA'92658 -8915, Dear Christine, We have very much appreciated your efforts in including our education programs as part of your offerings, and have enjoyed working with your staff for many years. However, your recent decision to add a $5 fee for non - Newport Beach residents penalizes non- residents and contradicts the mandate of the Orange County Museum of Art to provide aprograms equally to all the people of Orange County. Although we have been very happy with our association with your office, we therefore find ourselves forced to discontinue our arrangement with you after this winter term. We hope that you can reinstate your previous policy of offering equal access to all area residents and would be happy to re- institute our prior arrangement with you at that time. Thank you again for all your support and best wishes on the continuing success of your programs. Siinncerely, f `; Maxine Gelber Director of Education cc: ✓LaDonna Kienitz, Community Services Director Karin Schnell, Cultural Arts Coordinator o 858 SAO CLEWEnTE DRIVE nEWP0AT 11 En.CH CA 92660 p 7 1'4 759 1122 • f 714 759 5623 C I T Y O f N E W P O R T b E I C h • V, LL %r 1 .i 1 NJ 114, .7, ThAT EFFECT Y �;S 1 3ly9 !C'�JL �'U��f� 1 q 111 The Newport Beach Youth Council is comprised of students from Newport Harbor and Corona del Mar High Schools. The Council meets at least once a month on Monday evenings, November to June, at one of the City Hall Departments. The Council plans and conducts events such as City Government Day and Beach Clean -up Day, and interacts with City Council Members and City Staff. TO Apply Pick up an application from Mr. O'Hern at Newport Harbor or Mr. Cool at Corona del Mar. For more information, phone Marilyn Fisher at City Hall at 644 -3159 ii x YOUR ChANCE TO • V, LL %r 1 .i 1 NJ 114, .7, ThAT EFFECT Y �;S 1 3ly9 !C'�JL �'U��f� 1 q 111 The Newport Beach Youth Council is comprised of students from Newport Harbor and Corona del Mar High Schools. The Council meets at least once a month on Monday evenings, November to June, at one of the City Hall Departments. The Council plans and conducts events such as City Government Day and Beach Clean -up Day, and interacts with City Council Members and City Staff. TO Apply Pick up an application from Mr. O'Hern at Newport Harbor or Mr. Cool at Corona del Mar. For more information, phone Marilyn Fisher at City Hall at 644 -3159 VOOOZ61e� Oi of Newport Beach 0 MUNITY SERVICES • 1J November 5, 1997 Dear Parent: P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658.8915 PHONE 714- 644 -3151 PAX 714- 644 -3155 Your daughter /son'has expressed an interest in being appointed to the High School Youth Council of the City of Newport Beach. The following information describes the Youth Council's purpose and anticipated time commitments. Parents are asked to review the information and the attached application forms. The parent consent form, which is also attached, is required for each student to be considered for appointment. Completed applications and parent consent forms are due to City Hall no later than Friday, November 21, 1997. The Youth Council was established as a means of providing a direct line of communication between the City's high school age youth and the Newport Beach City Council. The Council will act in an advisory capacity with respect to community affairs and, activities that effect youth. One of the main goals of the Council is to sponsor an event known as City Government Day. This event has been very successful over the last few years. Other events the Council sponsored last year were joint meetings with the City Council, and a Beach Clean -up Day. The minimum anticipated time commitments include eight to ten Monday evening meetings from November through June. In addition to these meetings, the Youth Council may schedule committee meetings and require members to attend events and activities related to their responsibilities. The City and the School District are not responsible for providing transportation to meetings, events or activities. Parent consent forms are provided as a means of documenting each parent's review of the Youth Council information and for their consent of,participation should their daughter /son be selected. Please contact me at the Community Services Department at 644 -3159 if you have any questions regarding the Youth Council. Sincerely, Marilyn Fisher Recreation Manager • City of Newport Beach Youth Council 1997 -98 APPLICATION FOR APPOINTMENT NAME GRADE PHONE SCHOOL ADDRESS CITY ZIP 1. Please list any previous leadership, volunteer and/or community service experience. • 2. Please list any extracurricular student activities you plan on participating in this year. 3. Please'list two people who may be contacted regarding your qualifications. These may include teachers,, counselors, administrators or employers. Name Name Phone Phone 4. Please describe how you interact with adults and students. • • 5. Please elaborate on your understanding of the role of the Youth Council. 6. Please explain why you feel you should receive an appointment. Return this form and the signed consent form to City Hall no later than FRIDAY, NOVEMBER 21, 1997 to: City of Newport Beach Community Services Department P.O. Box 1768 . Newport Beach, CA 92658.8915 Attn: Marilyn Fisher For further information please call Marilyn Fisher, Recreation Manager, at 644.3159. 41 • City of Newport Beach Youth Council QUALIFICATIONS AND SELECTION PROCESS QUALIFICATIONS 1. Students in all high school grades are eligible. 2. At least a 2.5 grade point average for the previous year. 3. Maintenance of a 2.5 grade point average for each quarter of the academic year. 4. Ability to work cooperatively in a large group setting. 5. Ability to complete required work on time. •' SELECTION PROCESS 1. Completion of the required forms by both parent and student. 2. Counselor verification of each applicant's grade point average from the previous and current academic year (this will be done at the administrative level). 3. Qualified applicants will be selected by the Youth Council Liaison representing their particular high 'school, and City Staff Liaison. L� • City of Newport Beach High School Youth Council 1996 =97 PARENT CONSENT FORM I, the undersigned parent/guardian, have reviewed the information,provided regarding the Youth Council and grant permission for my daughter /son,named below to apply for appointment. I understand the anticipated time commitment and grant permission for my daughter /son to attend the meetings, events and activities associated with the Youth Council should she/he be appointed. I further understand that the City and the School District are not responsible for providing transportation to meetings, events and activities. NAME OF STUDENT PARENT /GUARDIAN SIGNATURE DATE • • Agenda Item No. 2 • COMMUNITY SERVICES DEPARTMENT DATE: December 2, 1997 TO: Parks, Beaches, and Recreation Commission FROM: Celeste Jardine -Haug, Senior Services Manager SUBJECT: Senior Services Division - Monthly Commission Report November always seems to be a busy month. People are busy trying to get everything in order for the holidays which seems to affect our Human Services division. I suppose this is when families are in contact with their older members and begin to realize that they need help. Calls from family members are always on the rise during November,' December and January. This is also the time of year that our special events increase. Thanksgiving Celebration - On November 26,'OASIS celebrated Thanksgiving for 200 seniors. A full turkey and pumpkin pie was on the menu and served to the tables by the OASIS staff. The entertainment was the Harmonica Baroque Players, a chamber music concert provided by a grant from the Arts Commission. • Flu Shots - Free flu shots were administered on Saturday, November 1, beginning at 9:00 a.m. and ending at 12 noon. We administered 450 shots. We were restricted to serving those 60 and older, however, there were some exceptions. The serum was provided by the Orange Country Health Care Agency and the nurses volunteered their time. The Health Care Agency provided insurance coverage for the nurses for that day. New Support Group Anew support group that we refer to as "Aging; It's Inevitable" had its second meeting on November 4 at 1:00 p.m. The subject matter is anything age related and allows participants a forum for talking about issues that are of concern. This informal group is led by Lynda Grant, MSW. She is being provided to us through Manor Care in Fountain Valley. There is no charge for the group. Computer Networking Groin- The Computer networking group, which meets the second Wednesday of each month at 1:30 p.m., hosts a panel of experts who answer any question one might have about computers. After the presentation, the Special Interest Groups (SIG) meet in the classrooms. This month's SIGs included Beginning Internet, Advanced Internet, Beginning Windows, MAC Users, Investing on the Internet, and Banking by Computers. The group is comprised of approximately 80 -100 people who are serious users of computers and the Internet. They meet once a month to share ideas, learn new techniques, and trouble shoot problems. Upcoming in December are several special activities to celebrate the Holidays. Holiday Handbells from Harbor Day School - Dec. 11, 2 p.m. Holiday Luncheon, Dec. 19, 11 a.m. Holiday Party - Saturday, Dec. 6, 7 p.m. • New Year's Eve Party - Dec. 31, 1 p.m. e)-t • • • M OASIS SENIOR CENTER SUMMARY OF ACT'IVIT'IES OCTOBER 1997 PARTICIPANTS ATTENDING - 3931 CUSTOMERS PERSONALIZED SERVICES PROVIDED - Includes: Information/Referral Another Passage 3 Blood Pressure 84 Braille 61 Counseling 72 Eldercare 7 Employment 25 HICAP 0 2015 SERVICES Housing 25 Information/Referral 1296 Legal Assistance 12 Life On Your Own 5 Senior Assessment (hrs) 50 Telephone Reassurance 369 Visual Screening 6 SENIORS.RECEIVING TRANSPORTATION SERVICES -1062 CUSTOMERS Care -A -Van 616 Shuttle 446 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 1736 CUSTOMERS VOLUNTEER HOURS OF SERVICES PROVIDED AT THE CENTER - 2167 HOURS (Equivalent of 12.04 full time employees) Includes: Front Office Kitchen Gift Shop Pancake Breakfast Home Delivered Meals Special Events Instructors Travel Office Office Library PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS - 148 CUSTOMERS Overnight Trips Nova Scotia 16 Laughlin/Golden Nuggett 32 Sedona/Oak Creek Canyon 7 Day Trios 73 Jewels of the Romanovs 28 Santa Anita Races 21 Fallbrook 44 ATTENDEES TO MEETINGS AT OASIS 116 PERSONS Board of Directors 14 Steering Committee 14 Newsletter Collating 15 General Membership 73 PARTICIPANTS AT SPECIAL EVENTS 759 PERSONS Pancake Breakfast 164 Halloween Party 145 Flu Shots 450 • Agenda dtem No: 3 CITY OF NEWPORT BEACH COMMUNITY AND ECONOMIC DEVELOPMENT DATE: November 4, 1997 TO: Parks, Beaches and Recreation Commission FROM: Planning Department SUBJECT: Application for Listing of the Property at 700 E. Bay Avenue and, 701 Edgewater in the City's Register of Historical Property Recommendation: 1. Review application for listing of the Balboa Saloon building in the City's Register of Historical Property; and • 2. Recommend to the City Council the classification of the property as a Local Historic Site (Class 3) Overview: The owners of the Balboa Saloon at 700 E. Bay Avenue and 701 Edgewater have submitted a request to have their property placed in the City of Newport Beach Register of Historical Property. Pursuant to City Council Policy K -2 (attached), this application must be reviewed by the Parks, Beaches, and Recreation Commission, the Arts Commission, and the Newport Beach Historical Society for recommendation to the City Council. City Council Policy K -2 permits that a property may be placed in the Register of Historical Property if it is designated as having any one of the criteria for architectural or historical significance set forth in City Council Policy K -2. The historical designation also makes the property eligible to use the State Historical Building Code. The State Historical Building Code supplants the Uniform Building Code and permits the use of alternative construction techniques and materials to preserve historical structures. The State Historical Building Code is particularly useful in dealing with requirements for • plumbing, electrical, structural, seismic, fire, safety, energy conservation,.and disabled access. The State Historical Building Code allows equivalent methods of construction or Parks, Beaches and Recreation Commission Page 2 • repair so as not to destroy any historical features but does not relieve the property owner of meeting necessary building requirements. Analysis: The subject property currently houses the Balboa Saloon. The application cites that the brick structure was built in 1926, and its original use was a marine hardware store which operated the first marine railway in Orange County used to haul boats out of the water for painting and repair. The railway once ran along Washington Street from the waterfront to Bay Avenue but does not exist today. Since the marine hardware store closed in 1934, the property has provided several uses catering to the waterfront environment in downtown Balboa. The,property has served as a bath house, and during World War II, the premises were donated to the U.S.O. After World War II, the bay side of the building became a restaurant called "Pizza Pete ", which still exists today. The inland side of the property has been the `Balboa Saloon" for the last 20 years. The building looks essentially the same outside as it did when the owner's father purchased it before World War I1. Historical Significance: The applicant suggests that the Balboa Saloon property is linked to the nautical industry historic theme of Newport Beach due to its operation of the first • marine railway in Orange County. In addition, the property may also be linked to the social history of the City of Newport Beach due to its involvement in bayfront activities and entertainment within the downtown Balboa Fun Zone/Pavilion area. Per City Council Policy K -2, the Balboa Saloon property may potentially qualify for historical designation under the following standard of historical significance: • L1 Criterion 1 -b -1. Sites and structures connected with events significant in the economic, cultural, political, social, or civic history of the City of Newport Beach, the County of Orange, the State of California, or the United States ofAmerica. Architectural Significance: The applicant suggests that the brick design of the building is significant to the 1926 time period' in which it was built. The walls are unique in that they are built 3.5 to 4 bricks thick as opposed to the brick veneer that is typical today. Per City Council Policy K -2, the Balboa Saloon may potentially qualify for historical designation under the following standard of architectural significance: Criterion 1 -a -i. Structures or areas that embody distinguishing characteristics of an architectural style, period, or method of construction, or of architectural development with the City. Parks, Beaches and Recreation Commission Page 3 • Conclusion: The historical designation of a property can help to enhance the public image of an area, which in turn may contribute to its economic revitalization. The recognition of a property as historically or architecturally significant may also contribute to a sense of neighborhood pride among,local residents. The analysis suggests that the history of the Balboa Saloon property is connected with the nautical heritage of Newport Beach as well as social activities significant to the history of the City of Newport Beach, and the brick structure itself is representative of an architectural period and method of building significant to the architectural history of the City of Newport Beach. Staff recommends that the Commission recommend approval of this request by the City Council. ter- �- �--- �--- -- Alicia Harrison Planning Intern Attachments: • I. City Policy K -2 2. Historical Designation Application 3. History of Property, Written by Owner • 15/ E K2 PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE The City Council may designate as historical property any building or part thereof, object,, structure, monument; or collection thereof having importance to the history or architecture of the City, of Newport Beach in accordance with the criteria set forth below. The City Clerk shall maintain a register which shall be known as the City of Newport Beach Register of Historical Property. The City Council may at any time repeal, revise or modify any such designation upon reconsideration of the historical or architectural importance of the places therein described. 1. Criteria for Selection (a) Property may be designated as historical property if it meets any of the following standards of architectural significance: (i) Structures or areas that embody distinguishing characteristics • of an architectural style, period, or method of construction, or of architectural development with the City. (ii) Notable works of a master builder, designer, or architect whose style influenced the City's architectural development, or structures showing the evolution of a architect's style. (iii) Rare structures displaying a 'building type, design, or indigenous building form. (iv) Structures which embody special architectural and design features. (v) Outstanding examples of structures displaying original architectural integrity, structurally or stylistically, or both ' (vi) Unique structures or places that act as focal or pivotal points important as a key to the character or visual' quality. of an area. (b) Property may be designated as historical property if it meets any of • the following standards of historical significance. I VII we 0 K -2 (i) Sites and structures connected with events significant in the economic, cultural, political, social, or civic history of the City of Newport Beach, the County of Orange, the State of California, or the United States of America. (ii) Structures or areas identified with the lives of historical personages of the City of Newport Beach, the County of Orange, the State of California, or the United States of America. (iii) Sites and groups of structures representing historical development patterns, including, but not limited' to, urbanization patterns, railroads, agricultural settlements, and canals. 2. Classification Historical property shall be categorized in relation to their significance and condition in the Newport Beach Register of Historical Property under the following hierarchical classification system: Class 1. Major Historic Landmark A building, structure, object, site, or natural feature of major historical significance. The property exemplifies, historic /architectural themes of local and statewide importance and serves as a significant part of the heritage of Newport Beach. Class 2. Historic Landmark A building, structure, object, site, or natural feature of historical significance. The property is representative of historic /architectural themes of local and statewide importance and serves as a physical link to the historical past of Newport Beach. Class 3. Local Historic Site. A building, structure, object, site, or natural feature of local significance only. The property is representative of historic /architectural themes of local importance. Class 4. Structure of Historic Interest A building, structure, object site, or natural feature that has been altered to the extent that the historic/architectural integrity has been substantially • compromised, but is still worthy of recognition. 111 2 K -2 Class 5. Point of Historic Interest. A site of a building, structure, or object that no longer exists, but is, associated with historic events or persons, or architecturally significant structures. 3. Application of State Historical Building Code Any building or structure rated as Class 1, 2, 3 or 4 in the Newport Beach Register of Historical Properly shall be deemed a "qualified historical building or structure" for purposes of applying the State Historical Building Code, as set forth in Part 2.7 (commencing with section 184050) of Division 13 of the Health and Safety Code of the State of California and Part 8 of Title 24 of the California Administrative Code. The Director of the Building Department may apply the said State Historical Building Code to any such building or structure, providing, however, that the highest standards of structural and fire safety are maintained. Class 5 properties shall be listed in the Newport Beach Register of Historical Property for recognition purposes only. 4. Procedures The owner of any structure who desires that such structure be included in the Register shall make application to the City Council in form prescribed by the City Manager stating the characteristics of such structure in terms of the criteria outlined above. The City Manager shall submit applications to the Parks, Beaches, and Recreation Commission, the Arts Commission, and the Newport Beach Historical Society for review and recommendation before submitting such application to the City Council for consideration. The City Council shall consider all recommendations before making its determination. 5. Incentives for Preservation The City Council shall consider granting reductions or waivers of applications fees, permit fees, and /or any liens placed by the City to properties listed in the Newport Beach Register of Historical Property in exchange for preservation easements. Adopted - May 28,1985 Amended -January 24,1994 • Formerly A -15 IN • 1. 2. 3. • 4. CITY OF NEWPORT BEACH REGISTER OF HISTORICAL PROPERTY APPLICATION FORM Name of Property: and/or Common .BA i. QLr1 S-n Lb6d Location: Street &Number 700 JF, $AY Aue, n�Rw�oRT$eACf, ACCESSIBLE GtALr `iZLG! ✓occupied yes: restricted Lot: to -- Block °I Tract 8 A L S O A _rR R47- Assessor's Parcel Number 0 4 9" 133 - 0 6 Classification: CATEGORY STATUS ACCESSIBLE district ✓occupied yes: restricted l!' buildings(s) _ unoccupied dyes: unrestricted V structure _ work in progress —no V_'site' _object PUBLIGACQUISITION PRESENT USE _ in process _ agriculture OWNERSHIP _ being considered (_/commercial _ public kno _ educational private Ll entertabunem _ both _ government Owner of Property (list land and building separately, if applicable): Name 61tcrtS A7 -S Street & Number 2- Z 410 C.t 1�4 KNeL RD City, Town $/h L 56A State/Zip CA r `l2- 66 / Telephone 7 669.i Type of Estate Parts 46044 oF'ficr 7 /y -6'iS' -0'333 Mortgagee(s) Wally Amounts '-6" 5. Description: Lot dimensions 30 X /00 Structure dimensions 3 0 X 9 Acreage Interior area 270 0 A P PR o x . PRESENT USE _ industrial _ military _ museum _ Park _ private residence _ religious _ scientific _ transportation other. Description (Cont) CONDITION if;�xcellent • —good fair Describe present an( • CH CK ONE CHE�CK ONE _ deteriorated !_'unaltered L/original site ruins _ altered _ moved _ unexposed data:_ I original (if known) physical appearance:_ BRIE K B xD, wA5' 6. Significance. PERIOD AREAS OF SIGNIFICANCE- CHECK AND JUSTIFY BELOW _ prehistoric _ archeology- prchistoric _ education _ philosophy _ 1400.1499 _ archeology- historic _ exploration'settlement _ politicstgovemment _ 1500 -1599 _ agriculture i % industry _ religion _ 1600.1699 _ 1111 _ invention _ science _ 1700 -1799 _ commerce _ landscape architecture _ sculpture 1800 -1899 sociaMumanitarian _communications community planning _law _literaR•re _ _theater _conservation _military _transportation _ economics _ music _ other (specify) 3 -S 112- C-, SPECIFIC CONSTRUCTION DATE:,�.gjj — I it 2.6 BUILDERIARCHITECT: : STATE\IENTOFSIGNIFICANCE:F /R57' IVARIlle 1114ROWAA& 5T-oler_ IVIrk A N4 h/Ar2 RAIL wA`/ 1N U'RH/Yffa4 CQ01VrY. ryi-i- ,S- eavige 12gpmtz Fell poprj 7. Form Prepared By: Signature _C. 14RTII 14eRBE'i27rS 2-2-10 ehpNNPt- (N (j,rsGgpfl 44,92-6,61 Name/Title City 1YF9 Organization Date Street & Number 2.176 eb Artnet- R 0H D Telephone ] 0FFI4'e •7/'l– &V5'-O3-3j City/Town /VO,"j p on,r &c'a C k e 4 L State/Zip 9 7 tc rr I 8. Attachments: ✓2 representative 8" x 10" photos. Parcel map indicating location. _ Notarized transmittal letter from recorded owner(s) of property requesting inclusion in register. *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 09. Completed application received: Signature Title Date ■ • Irj jo t lus si - at 6d - )1e bo wo :dol I T 1 m d .IVY Y 1 m m O O • v vi 1 = 3XIAY O e � O O O CSI b� ti gALBDA EA'�"-V 90 _ OS NO /1p3S 1NON! A OOO '�: � 3MLaAY O � y " mJ �f YB Japio x M DOMEVARD LJ a WZ b U g 4< O n � Af x 2 ti om� N N y < d r map !n W U'3 i4N r ' n ro N �I 0 m J m Oi a g$3 J Z£ w R a g F �Btill 3�D �' t '� ttt tY L 1 r . • �J� .. 1� ff yJ • � VAS.` �� •r • ll �JTr' ��•• •\ to °:' �1 � f %+: :,•,i 1 �ii+'q n ZJ r't • � 1 � IS•'•1 S t y. ��G�w...� /• n 1 1 l•1,�, L 1 1 � . • y • �LI .1 •. J�Si , *• •. L 1 • l•. ,'\ p ••t. F1 O iR. r w I r] ll nl? jlr . /t,... .. •.. �� -1141 �>y /� • .� . 11 jrl 1 . • � Ins I _rdl1:�. t..:: d_e ��- _ — �.� i � '- —_.. � � .,': , w i � - _ a ti i; ti ua •Jtj . t 1 ti r •r Curtis A. Herberts 2290 Channel Road • Balboa, CA 92661 August 6, 1997 City of Newport Beach Planning Dept. Attn: Alicia Harriman 3300 Newport Blvd. Newport Beach, CA 92663 RE: 700 E. Bay Ave., Newport Beach, CA Historical Monument Status Dear Mrs. Harriman, -..._- .. eLANNl4. G DEPOME" i CITY 'OF NEWPORT BEACH' 111997 AM P ril 8191 %U11211121314►5 6 This letter shall indicate my request for the approval of the above referenced property being designated as a historical monument site. • Sincerely, 0 Curtis A. Herberts PACIFIC COAST REALTY GROUP �. � �,,�..� •tom � -��'�< 1 � '.t G1-�%F ✓�...�v� ���y %-mac._ J,i'w).G��� -��� 1 1 R\carlc Co. \S'I' Giiotr • H �I. CCRT15 [fti1tl31 RTS 2:3L1: 17111sl •tii iii Ilri•c���i� \h ��. ('.\ S)2i�_ >7 l Ilu;.1)��i�i-�- I- 411i�4 > -niii lil�•i71.41 ii7.i -1 i���l.�i FAX 17111)).il ();tiO 0 Agenda Item No. 4 December 2, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Donation Recommendation To accept one Flowering Plum Tree (Prunus cerasifera) donation and plaque from Mr. Morgan C. Ringwald that will be planted at Begonia Park. Additionally, that the verbiage and size of the donor plaque conforms to City Council 'Policy G-5 (Attachment A). Discussion • Staff received an inquiry from Mr. Morgan C. Ringwald regarding a proposed tree donation for Begonia Park. Subsequently, the donor submitted the attached letter (Attachment B) requesting the approval of one tree donation. Staff feels that the 24" box tree donation would enhance the park located near the sand play area and drinking fountain. The size of the donor plaque will conform to the City Council Policy G-5 in size, 2" x 6 ", and verbiage. Mr. Ringwald has received a copy of this report and a notice of the December 2 Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/pw Attachments: A. City Council Policy G-5 B. Letter from Mr. Morgan C. Ringwald • G -5 PARK AND STREET IMPROVEMENT DONATIONS • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at -locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. • 31 The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts .Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. 11 11 G -5 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6 ". plaque and limited to Donated by (Name), or Donated for (Name) as a means of identifying the donation Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission The cost of a donated item, including identification plaque, .shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft Adopted - July 22,1992 • Amended - January 24,1994 Amended - June 27,1994 Amended - June'24,1996 • 46 Formerly I -15 2 • VIA FACSIMILE & U.S. MAIL RECEIVED November 14, 1997 NOV 17 1997 GS PgRKS/TREES 200 South Doheny Drive, #201 Beverly Hills, California 90211 (310) 385 -0160 Mr. Marcelino G. Lomeli Park and Tree Maintenance Superintendent City of Newport Beach 3300 Newport Boulevard P.O. Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli; Pursuant to-our recent telephone conversations, I am writing to you in hope of donating a tree to the • City of Newport Beach. As we discussed, I would like to have, a 24" boxed container with a flowering plum tree planted at Begonia Park in Corona del Mar, along with the standard 2" x 6" ,plaque with the permitted verbiage that will read "Donated for Cheryl Ringwald". The site that we discussed will be near the drinking fountain at the lower part of the park, closest to Bayside Drive. • I understand that this request is subject to approval by the City of Newport Beach, and, will be brought up at the next council meeting, scheduled for December 2, 1997. If you should have any questions or need any more information from me, please do not hesitate to call at either the telephone number listed above, or at work (310) 777 -3145. Thank you very much for your assistance with this matter. Sincerely, Morgan C. Ringwald 0 • Agenda Item No. 5 December 2, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To accept one concrete bench donation from Ms. Ethel M. Meyers that will be installed along the bluffs on Ocean Boulevard at Lookout Point. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G -5 (Attachment A). Discussion • Staff received an inquiry from Ms. Ethel M. Meyers proposing a bench donation for the upper observation area of Lookout Point. • Subsequently, Ms. Meyers submitted the attached letter (Attachment B) requesting the approval, of one bench donation. The proposed bench will replace one that was removed due to deterioration and match similiar benches at the location. Ms. Meyers has received a copy of this report and a notice of the December 2 Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/pw Attachments: A. City Council Policy G -5 B. Letter from Ms. Ethel M. Meyers V 11)11 PARK AND STREET IMPROVEMENT DONATIONS G -5 • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at 'locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or, • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches, for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement front; the local business association c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. a3 .. G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6 "". plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24;,1996 is Formerly I -15 2 OCT -30 -97 THV 14:06 CARPET SHOWROOM 5575329 P.01 10 -30 -1997 12:4SPM FROM GENERAL SERVICES 714 650 07d7 P.a I i I October 00, 1997 Mr. MaiIcelino Lomeli Park ano1 Trees Superintendent General Services Department Post 0060e Box 1768 Newport Beach, California 92659-1768 Dear W Lomeli, 1,aaM ZV4.ueef to donate to the City of Newport Beach one concrete bench, R gton, far the upper observation area of Lookout point. The plaque woul Donated for ,Y.o = Agenda Item No. 6 December 2, 1997 To : Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To accept one bench donation from Ms. Karen Carlson that will be installed at the lower observation area of Inspiration.Point. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G-5 (Attachment A). Discussion • Staff received an, inquiry from Ms. Karen Carlson regarding a proposed bench donation for Inspiration Point. • vi Subsequently, the donor submitted the attached letter (Attachment B) requesting the approval of one bench donation. The existing wooden bench at the site is in poor condition due to extreme seacoast weather exposure and is in need of replacement. The bench will'be the Infinity model, with no back, which is the style recently approved by the Commission as the replacement bench for the site. Ms. Karen Carlson will receive a copy of this report and a notice of the December 2 Commission meeting. Very respectfully, David X. Niederhaus DEN/MGL/pw Attachments: A. City Council Policy G -5 B. Letter from Ms. Karen Carlson G -5 PARK AND STREET IMPROVEMENT DONATIONS • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement, items. • This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at 'locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation., X11 The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost, The Arts Commission will provide design review assistance as required.. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. IM G -5 0 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6'::. plaque and limited to Donated by (Name) or Donated- for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x r with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque,, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 • Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 • 1A Formerly I -15 2 0 R'q RECEIVED NOV 1 4 1997 GS PARKS/TRP3S October 30, 1997 Mr. Marcelino Lomeli Park and Trees Superintendent General Services Department Post Office Box 1768 Newport Beach, California 92659 -1768 Dear Mr. Lomeli, I am requesting to donate to the City of Newport Beach one backless Infinity bench for the lower observation area oflnspiration Point. We will,provide a 2" x 6" bronze plaque with conforming v rbiag�pe+ the City Council policy. The plaque would read Donated for �L�Y\ Sincerely, dkh l 0 Agenda Item No. 9 December 2, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject. Tree Removal Appeal Recommendation To deny the appeal by Mr. and Mrs. Henry Stempniak to remove one Monterey pine tree at their residence, 226 Heliotrope Avenue. Discussion Mr. and Mrs. Henry Stempniak submitted the attached fetter (Attachments A) dated September 21, 1997 requesting the removal of one Monterey pine tree • (Pinus radiata) adjacent to their residence. Additionally, the letter states that the tree was approved for removal per the attached correspondence (Attachment B) from the City dated February 1988 and the tree was never removed. Subsequently, the Urban Forester contacted Mr. and Mrs. Stempniak and informed them that he would evaluate their request. The attached Tree Inspection Report (Attachment C) identified the tree as a healthy specimen that should be retained. The Park and Trees Maintenance Superintendent concurs with the report. The value of the tree per the attached tree appraisal report (Attachment D) is $12,215.32. Additionally, the tree is listed in the City Council G -1 Policy, Preservation of Special Trees, Neighborhood Trees section. The Urban Forester sent the attached letter (Attachment E) dated October 10, 1997 denying the removal request. The Stempniak's most recent letters (Attachment F and G) request staff to reconsider their decision and to root prune until a decision has been made. Informationally, the curb and gutter at their address is scheduled for replacement by the. General Services Department Concrete Crew within the next few months. Since the tree is on the .preservation list root pruning can only occur on one side of the tree at this time and will be done during the repair process. Mrs. Stempniak has received a copy of this report and a notice of the December 2 Commission meeting. 0 0 0 51 Very respectfully, David E. Niederhaus DEN/MGL/pw Attachments: A - Letter from Mr. and Mrs. Henry Stepniak dated September 21, 1997 B - Letter from the City dated February 1988 C - Tree Inspection Report D - Tree Appraisal Form E - Letter from City dated October 10, 1997 F - Letter from Mr. and Mrs. Henry Stepniak dated October 22, 1997 G - Letter from Mr. and Mrs. Henry Stepniak, early November'(no date) A7 C(-'L 3 RECEIVED SEP 2 41997 4 GS PARKSMIEES r v c e7 r 0 �Z .'. ' 1'II 1 CITY 074 NEWPC RT BEACH PARKS. BEACHES AND RECRE.TION DEPARTMENT P.O. BOX 1768. NEWPORT BEA�.CH, CA 92659-8915 (714)644 -3151 DATE: 2/2/88 T0: MN -,_- Stempmiai 226 -Wela tr pe i Your request for tree removal has been reviewed by'the, Street Tree Committee and 'has beer' approved. Comments: l/ i Sincerely, Jack Brooks ?ark and Street Tree SUP''rintendent 3300 Newport Boulevard, Newport Beach 9 CITY OF NEWPORT BEACH • GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT 7 Name: Mr. and Mrs. Henry Stempniak Address: 226 Heliotrope Avenue Phone Number: 534 -9424 'Request: Tree removal per attached. letter. Tree is located on Heliotrope Avenue. Botanical Name: Pinus radiata, tree site # 1 Common Name: Monterey pine Designated Street Tree: same Estimated Tree Value: 30" DAR (706.9 sq.in.) = $12,215.32, 100% species value Damage: Maintenance records indicate last trimming was completed July 1996. Parkway: Concrete Brick x Turf Other Comments: A field' inspection determined extensive curb, gutter and sidewalk repairs required to adjacent street tree. Root pruning would be required on a minimal of one side to accommodate repairs because the tree is on the preservation list of the Council Policy G-1. Inspected by: 2` LL29 Date: September 12, 1997 Reviewed by: Retain tree and repair one side each year, per preservation Date: September 29, 1997 0 .z w L� ■LU �2 @ 0 g� LL w oU) V¢ w a 0 d k ( 2 2 § B � IS Q e E a « w LU A N \ / / z , c ; § § o0 § °c _ 12 § § E o k� © o . - k (d $ §«,2 a° .( / �/ . \ § f . §� 28 � § �m§ � z §� ° §§ k , �2 g' «\ . ) ») )kf . CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 October 10, 1997 Mrs. Dorothy Stepniak 226 Heliotrope Avenue Corona del Mar, California 92625 Dear Mrs. Stepniak, Your request for a City tree removal has been reviewed and- examined on site. Staff recommends the retention of the tree in accordance with the attached • City Council Policy G -1. However, the City has scheduled root pruning to accommodate concrete repairs adjacent to the tree. Your recourse in this matter includes an appeal of this decision to the Parks, Beaches and Recreation Commission. If you wish to do so please send a letter to: David E. Niederhaus, General Services Director, Post Office Box 1768, Newport Beach, California 92658 -8915, for inclusion on a future Commission agenda. Please contact me at 644 -3083 regarding any questions. Sincerely, JAn Urban Forester JC /pw Attachments 0 3300 Newport Boulevard, Newport Beach 0 0 )S RECEIVED p OCT 17 1997 GS PARKS/TREES 6`4 t2, )147 rte- i c t 19 1 C� 2� l O j 4 7 % �Lrn / lN1 tl✓� `� ii 2 7. Q-wL .,e. a I --------{---= °tom -�-. - �.. - -- �-� -_�-. -��. coal � C04 • • n V Agenda Item No. 10 December 2, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Fiscal Year 1998.1998 Capital Improvement Projects At the November 4, 1997 meeting a preliminary list of projects was submitted to the Commission for review and comment. The finalized project list is being submitted for your review. Project Category Park Facility Improvement Fund A Street Tree Reforestation A Backflow ReplacementlPrevention Program A Bonita Creek Park Gypsum Injector A Parks Rodent Control A Big Canyon Park Mitigation A Root Pruning of Park Trees (Phase II) A Bob Henry Park Soil Improvements A Central Irrigation Computer System (Phase I) A Newport Boulevard Median Improvements (Phase II) A Eastbluff Park Walkway (Phase II) A West Jetty View Park Restrooms A City Hall Irrigation Improvements (Phase I) A Bayside Drive Beautification (Phase I) B San Miguel Park Irrigation Renovation B Park Parking Lot Slurry Sealing B Irvine Avenue Median Improvements (Phase I) B CdM Beach Landscape Renovation (Phase I) B Peninsula Park Renovation (Phase II) B Asphalt Walk Replacement B Concrete Mowing Strips B Backflow Vandal -proof Covers (Phase I) C Newport Boulevard Roadside Improvements (Phase I) C .San. Joaquin Hills Road Median Improvements (Phase I), 'C Very respectfully, David E. Niederhaus DEN/MGL/pw Amount Total: $1,1399600 0 • b1 PROJECT DESCRIPTIONS 1998.1999 PROJECT 1. Park Facility Improvement Fund BUDGET $125,000 Projects for improvements of parks and facilities generated by City Department's, public, Commission and City Council, these projects include athletic fields. 2. Street Tree Reforestation $100,000 Removal of problem trees City -wide in, conjunction with Sidewalk Replacement Program. 3. Backflow Replacement/Prevention Program $70500 Project required by County Health Department Codes. 4. Bonita Creek Park Gypsum Injector $5,000 Provide for gypsum materials for improvement of Park per consultants recommendations. 'S. Parks Rodent Control $59000 Control the high rodent population that inhabit the City park system. Squirrels and rats are a major health problem. 6. Big Canyon Park Mitigation $259000 Remove undesirable trees and shrubs per mitigation plan. 7. Root Pruning of Park Trees (Phase II) $7,000 Several locations have been identified by staff that have exposed roots and present a liability and tripping problem. 8. Bob Henry Park Soil Improvements $59000 Aerify and apply soil additives to reduce high salinity condition. 9. Central Irrigation Computer System (Phase 1) $45,000 Install one central computer system to increase irrigation distribution throughout City park systems. Eventual goal is.to convert entire system over the next 5 years. 10. Newport Boulevard Median Improvements (Phase 11) $100,000 • Install new irrigation system and additional planting on median currently irrigated by water truck between Hospital. Road to Industrial Way. Phase 1 will be completed between Interchanges of Newport Boulevard and Pacific Coast highway to Hospital Road. 11. Eastbluff Park Walkway (Phase II) $40,000 Replace existing deteriorated asphalt walkways with concrete walkways. 12. West Jetty View Park Restrooms $1252000 Design and construct park restroom, nearest public restroom is located at Peninsula Park. A proposed restroom building floor plan and elevation is attached. 13. City Hall Irrigation Improvements (Phase I) $10,000 Replace old irrigation system for better efficiency and water conservation. 14. Bayside Drive Beautification (Phase I) $35,000 First phase of design and construction at corner of Jamboree Road and • Bayside Drive. More phases to continue between Jamboree Road and El Paseo Drive. 15. San Miguel Park Irrigation Renovation $20;000 Renovation of existing irrigation system to improve distribution of water. 16. Park Parking Lot Slurry Sealing $109000 Slurry seal City park parking lots. 17. Irvine Avenue Median Improvements (Phase I) $1259000 Begin design work and construction on median that is major entry into City, More phases to continue in future years in conjunction with the City of Costa Mesa. 18. CdM State Beach Landscape Renovation (Phase I) $50,000 Renovate the landscape and irrigation at this facility. No improvements have been made for 20 years. 19. Peninsula Park Renovation (Phase II) $150,000 • Replace existing irrigation system, regrade, planters and install new turf grass in the park. �V • 1] 0 0 20. Asphalt Walk Replacement $40,000 Replace existing asphalt walkways with concrete throughout the City park system for safety and maintenance. 21. Concrete Mowing Strips $30,000 Install concrete mowing strips throughout City parks to better define planters in turf areas for aesthetics and maintenance. 22. Backflow Vandal-proof Covers (Phase I) $s,00o Install backflow vandal proof covers City wide to reduce theft and vandalism. 23. Newport Boulevard Roadside Improvements (Phase I) $25,000 Begin landscape and irrigation design of roadsides located between Hospital Road and Industrial Way. 24. San Joaquin Hills Road Median Improvements (Phase I) $50,000 Install concrete pavers in the median turn pockets for safety and maintenance. L wI ,4 C` Ic d I;< ;'4' II �` ♦ II /I ,,VYe v pale II pye V Y _ I ' • , I e WOMEN 1 i I CHIMP I I I I I = 1 Ir TREWS ABOVE RON YEO, FAIA SIDE ELEVATION ARCHITECT, INC. PENINSULA POINT PARK 0 jr PROPOSED RESTROOM BUILDING City of Newport Beach PATRICK MARR, AIA, PE Ron Yea, Architect Inc, expressly reserves Its common law copyright for these plans. ASSQCIATE.ARCHITECT These plans are not to be changed.or copied in any form or manner,.nor are they to be assigned to a third party, without first obtaining the written permission and consent of Ron Yea, Architect Inc. • COMMUNITY SERVICES DEPARTMENT Agenda Item No. 10 DATE: December 2, 1,997 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director /City Librarian SUBJECT: Preliminary'Request for FY 1998 -99 Capital Improvement Projects The Recreation and Senior Services staff recommend the following capital improvement projects for funding for 1998 -99: Category Amount Community Service Buildings Bonita Creek Community Center Repair and Replacement B $5,000 Install AC unit. Carroll Beek Community Center Repairs and Replacement B $2,000 • Install'AC system. Cliff Drive Community Center Repairs and Replacement A $2,000 Replace doors. Community Youth Center Repair and Replacement Paint exterior of facility; replace skylights. A $3,500 Repair roof, eaves and install gutters. A $15,000 Lincoln Gymnasium A $5,000 Replace ceiling. Marian Bergeson Aquatic Center A $4,000 Remodel of office including shelf and counter repair. Mariners Park Recreation Office Remodel B $4,000 Replace door, cabinets, desk, flooring. West Newport Community Center A $16,000 Remodel gym office entrance; replace lockers; refinish gym floor. Theatre.Arts Center A $65,000 Remodel of Theatre Center -in cooperation with • Friends of the Theatre Arts Center who have Raised. more than 50% of the funding. (�5 • 11 • Page 2 Category Amount OASIS Senior Services OASIS Senior Center Maintenance and Replacement A Replacement of flooring in classrooms and multi- purpose room floor; renovation of sewage system; paint interior of classrooms and replace sinks and remodel main restrooms. OASIS Courtyard Renovation B Renovation of center grass and patio areas to include irrigation, softscape and hardscape. Parks and Playground Equipment Eastbluff Park Replacement of backstop and dugouts. V Freeway Reservation Park A Design and completion of Freeway'Reservation Park. Grant Howald Athletic Field Renovation A Rehabilitation of the softball /football /soccer field on a phased basis. $97,000 $102,000 $10,000 $60,000 $150,000 Lincoln Athletic Center Field Lights A $8,000 Wash and relamp field lights. Playground Equipment Replacement A $60,000 Replacement of playground equipment. Construction of Sunset View Park with Caltrans East B $110,000 Completion of Sunset View Park with addition of Caltrans East. Bonita Creek Park Softball Field Renovation A $30,000 Replace two infields and install improved drainage system. Bonita Canyon /Freeway Reservation A $75,000 Design and construction plans of Banana Belt and north section of Freeway Reservation. • Agenda Item No. 11 December 2, 1997 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: City Council G -1 Policy, Additions to Preservation of Special Trees -List Recommendations To forward the request by SPON (Stop Pollution. Our Newport) to add all trees located in the California native planting area at Cliff Drive Park to the City Council G -1 Policy "Preservation of Special Trees" list for consideration by the Commission. To add two (2) Quercus agrifolia (Coast Live Oak) trees to the Dedicated Trees section of the policy. • Discussion n LJ 0 Staff received the attached (Attachment A) letter from Ms. Susan B. Seifert of SPON requesting that the City add' all of the existing 'trees located in the California native plant area of Cliff Drive Park to the G-1 policy (Attachment B) to ensure their preservation. The current tree preservation list only includes sixteen Eucalyptus globulus that are referred to as "Along Avon Avenue ". The proposed request from SPON would add a total of forty Eucalyptus trees and include various species of sycamore, oak, willow, and alder, that are located in the California native tree area of the park, to the list. Staff will work with SPON over the next month to document and include all of the trees in this area into the City inventory. Staff does not concur with the necessity to add such a large number of trees to the Preservation of Special Trees list. Additionally, SPON requests that two Coast Live Oak trees located on the west side of the ravine along Avon Avenue in the park also be added to the list under the Dedicated Trees section. These two trees were planted in honor of Jan D. Vandersloot, M.D., by the Newport Conservancy in 1995 and in honor of Gary Lovell, the first recipient of the Frank and Francis Robinson Environmental Award, planted by SPON in 1997. • Ms. Seifert will receive a copy of this report and a notice of the December 2 Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/pw Attachments: A. Letter from Susan B. Seifert B. City Council Policy G-1 • 0 j 0 P.O. BOX 102 BALBOA ISLAND, CALIFORNIA 92662 October 24, 1997 Dave Niederhaus General Services Dept. City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Re: Preservation of Special Trees List (G -1) request, Cliff Drive Park Dear Mr. Niederhaus, On October 21, 1997, the SPON'Steering Committee met and voted to ask the City to place the trees in the west side of Cliff Drive Park on the "Preservation of Special Trees" • list in the G -1 Policy, in order to help protect these trees. These trees are special, being planted up to 40 years ago, and contribute to and add character to1he natural side of the park, which has been protected „ .planngd, planted, and maintained, by SPON members since 1987. These trees enhance the overall beauty of the area and help block and screemthe ugly appearance of parking lots and backs of buildings.and roofs below the park. Some of these trees, the Eucalyptus goobulus along•Avon Avenue,'are already on the' Neighborhood Tree list in the Preservation of Special Trees List. We would ask the City to in4entory the other trees in the park and add those to the list. Curiously, four of these Eucalyptus golbulus trees were brutally topped a few weeks ago, despite being on the Special Tree list and having protections from excessive trimming under the G -3 Policy. Hopefully, renewed attention to the Special Trees list will encourage the City to take a more active role in protecting its Special Trees. The Coast Live Oak Trees on the west side of the ravine were planted in honor of Jan D. Vandersloot, M.D. by the Newport Conservancy in 1995, and in honor of Gary Lovell, the first recipient of the Frank and Francis Robinson Environmental Award, by SPON in 1997. These trees should be on the Dedicated Trees list. Thank you for considering this special request. • Sincer y, �q • G -1 RETENTION OR REMOVAL OF CITY TREES The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, and supplemental trimming of City trees. City street trees are an important part of the character and charm of certain communities and regular care, trimming, maintenance and programmed replacement are necessary to preserve this charm while protecting public and private property. SPECIAL CITY TREES It is the City's policy to retain City trees categorized as landmark, dedicated, or neighborhood trees which contribute to and give character to an entire neighborhood. Landmark, dedicated, and neighborhood trees are identified on Attachment 1, and shall hereinafter be referred to as Special Trees. Trees within these categories shall be established, mapped, recorded and maintained' by the Parks, Beaches & Recreation Commission ( "Commission"). Special Trees shall be retained, unless there are exceptional problems which require their removal. Prior to consideration for removal of Special Trees, the General Services • Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful in retaining a tree(s) then a full report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Trees, the City must comply with the noticing provisions of the Removal of City Trees section set forth in this policy. "' During normal sidewalk, curb, and street repair activity requiring root pruning, all steps will be taken to retain Special Trees. If tree roots are to be pruned in association with hardscape improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a tree's root are to be pruned, one side should be pruned a year in advance of the other side. ALL OTHER CITY TREES It is the City's policy to retain all other City trees unless removal is necessary for one of the following reasons: 1. The City tree has had a history, of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, or foundations based on City records or other competent and reliable authority despite • specific treatment by the City to alleviate repeated damage. -16 • G -1 • 2. The City tree has had a repeated history of interfering with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. 3. The City tree is dead, diseased, or dying. 4. The tree(s) must comply with the criteria for reforestation as contained in the Reforestation of City Trees section of this policy. 5. The tree(s) have been requested to be removed in conjunction with a City Council- approved neighborhood or community association beautification program. REMOVAL OF CITY TREES The initiation to remove any City tree may be made by the General Services Department, Public Works Department, a legally established community association, or a private property owner by making application with the General Services Director. After receipt of the application a tree inspection report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets 'the criteria outlined above for consideration for removal. Simultaneously, a notice shall be provided to the affected property owner and the owners immediately adjacent to the applicant's property, and the appropriate community association if applicable. The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree. If a tree(s) is to be removed, the tree(s) will be marked at least 30 days prior to the removal, in order to notify the public at large. Once a recommendation is made by the Urban Forester and the Park and Tree Superintendent to the General'Services Director and the General'Services Director or designee concurs, then the applicant, the adjoining owners, and the community association if applicable shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. The General Services Director, or his designee, shall report at a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those categorized in paragraph 3 in the preceding section on All Other City Trees. An applicant, an adjoining property owner, or any interested party may appeal the decision of the General Services Director to the Commission, and if the appeal cannot be resolved at the Commission level, then the final resolution will be determined at the City Council level. The Commission and Council, in considering any appeal, shall determine whether the removal meets the criteria outlined in .this policy, 2 • G -1 as well as any unique factors which may be pertinent to the removal or retention of tree(s). REFORESTATION OF CITY TREES It is recognized' and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature create significant problems in curb, gutter, sidewalk or underground utilities. In certain neighborhoods, mature City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed. Today, arborists have developed lists of tree species which are able to grow in restricted parkway areas without causing significant future problems to curb, gutter, sidewalk, utilities or views. The concept of systematically replacing mature trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which are reaching their fun life and are declining in health, is referred to as reforestation. • As a City which understands the importance of trees and the beauty it brings to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City should expeditiously replace them with the appropriate, designated City tree. Reforestation may also be initiated by residents utilizing the process outlined below. The City shall require the proper care and watering of replacement trees to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with replacement trees in violation of Section 13.08.040 of the Municipal Code. 0 Individuals or parties desiring to reforest City trees in their respective area, may submit a request to the General Services Director for consideration by the Commission that meets the following requirements: a. The proposed area must have clearly defined contiguous boundaries that include the trees proposed for removal and replacement, street addresses, block numbers, or other geographical information. b. Residential communities, neighborhoods or business organizations must submit a .petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is —1 Z 3 • G1 defined for the purposes of this policy as ten or more homes in any given area of the City. C. Areas represented by a legally established community association empowered with CC & R's must submit a resolution of the Board of Directors formally requesting reforestation with a statement that all members of the community association have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. d'. A written agreement by ,the petitioning sponsor to pay 100 % of the costs of the removal and replacement of the public trees in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs. e. The replacement tree must be the designated street tree as prescribed by City Council Policy G -6, or the organization must request and • have approval from. the Commission of the designation of a different tree species. In the event that the Parks, Beaches and Recreation Commission: does not approve the reforestation request, the applicant has the option to appeal the proposal to the City Council. TREE TRIMMING STANDARDS /SUPPLEMENTAL TRIMMING The City Council has adopted tree trimming cycles for trees of different ages and species. The current tree trimming cycles and trimming standards represent the maximum feasible frequency and extent of trimming given current fiscal conditions. Except as provided in this Section, trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA). The City will consider, and as a general rule approve, requests to trim certain trees more frequently or to trim trees consistent with practices applied prior to the adoption of ISA standards (to enhance public and private views, ,preserve required sight /distance standards, or other public purposes)' which are submitted by affected residents or the board of a legally established community association and the request is accompanied by a commitment to fully reimburse the City for any costs of trimming. • •4 -15 • • Iq G -1 The General Services Director shall establish procedures to implement the supplemental trimming, provisions of this Policy. Note: (Attachment 1- Preservation of Special Trees) (Attachment 2- Tree Inspection Report) Adopted - May 9,1966 Amended - August 14,1967 Amended - November 9,1976 Amended - November 12,1985 Amended -November 28,1988 Formerly I -9 Amended - March 14,1994 Amended - April 11, 1994 Amended - February 26,1996 Amended - July 14,1997 5 G-1 • PRESERVATION OF SPECIAL TREES LANDMARK TREES Balboa Library Eucalyptus globulus Balboa Library Phoenix canariensis West Jetty (near Historical Marker) Phoenix canariensis Dover Drive at Westcliff Liquidambar styraciflua 400 block Poinsettia Eucalyptus corynocalyx Ocean Blvd. Corona del Mar Phoneix canariensis Westcliff & Dover (Groves) Eucalyptus globulus Main Street (between East Bay Ficus nitida Ave. and Balboa Blvd.) DEDICATED TREES No. Mariners Park (Marcie Schrouder) Pinus radiata Mariners Park (Frank Tallman) Pinus radiata No. City Hall grounds (Billy Covert) Ficus benjamina City Hall grounds (Walter Knott) Pinus halepensis City Hall grounds (Calif. Bicentennial) Pinus halepensis Las Arenas Park (Ed Healy) Melaleuca linarifolia • Mariners Park (Isy Pease) Pinus halepensis City Hall grounds (U.S. Bicentennial Freedom Tree) Harpephyllum caffrum Buffalo Hills Park (Bahia Community Earth Day Celebration) Erythrina caffra Peninsula Park (Gray Lunde Memorial Tree) Chamaerops humilis NEIGHBORHOOD TREES Parkway in Shorecliffs Erythrina caffra Marguerite Avenue Phoenix canariensis Goldenrod Avenue Washington robusta Dover Drive (Mariners to Irvine) Eucalyptus, globulus 15th Street (Newport Heights) Eucalyptus cladocalyx Irvine Avenue Median Eucalyptus globulus Holiday between Irvine & Tustin Eucalyptus globulus Along Avon Avenue Eucalyptus globulus Via Lido Bridge Eucalyptus globulus Marine Avenue (Balboa Island) Eucalyptus rudis Seaview Avenue (Corona del Mar) Pinus radiata Poppy Avenue (Corona del Mar) Eucalyptus rudis • Heliotrope Avenue (Corona del Mar) Pinus radiata Attachment 1 • Candlestick Lane, etc. (Baycrest) Eucalyptus citriodora Commodore Eucalyptus citriodora Starlight Eucalyptus citriodora Glenwood Eucalyptus citriodora Candlestick Eucalyptus citriodora Sandalwood Eucalyptus citriodora Adopted - May 9,1966 Amended -November 9,1976 Amended - November 28,1988 Amended - October/1993 Amended - July 14,1997 • G-1 -- Attachment 1 2 0 i CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name Address _ Phone Number Request Botanical Name Common Name Designated Street Tree Estimated Tree Value Damage Parkway: Concrete _Brick _Turf Comments Inspected by Recommendation Other Date Reviewed by Date G•1 Attachment 2 0 CITY COUNCIL POLICY G -1 Supplemental Tree Trimming Procedures Property owners, per the policy, have the option to have City trees, in their parkway, trimmed by incurring the costs of such services per the following procedures: 1. A letter must be submitted to the Urban Forester by the property owner or the board of a legally established community association specifying the number of City trees to be trimmed and the location of each tree by address. The cost of supplemental tree trimming will be $39 for each tree. Additionally, a check made payable to the City of Newport Beach must be included in the letter. 2. After the tree trimming request has been verified by a site visit, the trimming will be scheduled by the Urban Forester, normally within 60 days. The Urban Forester will group multiple requests in a geographic area prior to scheduling supplemental tree trimming. Trimming may be delayed until a sufficient number of requests are received. • 3. Supplemental tree trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA) or with standards applied prior to the adoption of the ISA standards in the City. These standards may include practices to enhance public and private views as necessary. 4. All supplemental trimming will be performed by the City tree trimming contractor, West Coast Arborists, with the supervision of the Urban Forester. 0' 1 Prepared by the General Services Department August 19, 1997 • Agenda Item No. 12 COMMUNITY SERVICES DEPARTMENT DATE: December 2, 1997 TO: Parks, Beaches and Recreation Commission FROM: Steve Hunt, Senior Recreation Manager SUBJECT: Marian Bergeson Aquatic Center Recommendations Maintain the current policies and regulations for the joint use of the Marian Bergeson Aquatic Center and monitor the strict adherence to these policies by teams and organizations using the pool; and 2. Establish a set of event application guidelines that would help to control the 'length, sound and general effects of a water polo event on the surrounding • neighborhood. If an application contains use requests that exceed these guidelines, the application will be taken to the Parks, Beaches and Recreation Commission for approval, denial or modification. • -1A Commission review would be required for: • Events which exceed three consecutive days. • Events .which exceed an eight hour period for a one day session of water polo games. • Extraordinary activities that could negatively affect the nearby residents. Background In response to citizen requests, Recreation staff met with representatives of the Eastbluff Homeowners Association on September 19, 1,997 to discuss the Marian Bergeson Aquatic Center usage and the related effects on nearby residents. After the meeting, Bob Babbe, President of the Association, submitted a letter to request future considerations in the policies and procedures of the usage of the Center. The proposed set of restrictions are focused primarily on water polo events held during the summer months. The main areas of concern are the persistent sound of game whistles and participant parking on residential streets. Marian Bergeson Aquatic Center Page 2 • The issue was brought to the Parks, Beaches and Recreation Commission at the November 4, 1997 meeting. No action was taken. The Commission moved to postpone the matter to the December meeting for further investigation. 0 0 Residential Parking Information Staff was directed to investigate options regarding possible restrictive guidelines, for residential parking, specifically on Aralia Street. The Traffic Division of the Public Works Department reported that all requests for time limited parking must come in a letter directed to the Traffic Affairs Committee. There are no written policies regarding restrictive parking. However, previously instituted methods include a two hour time limit or parking by permit only. These actions are usually preceded by a petition process. Staff will continue to guide and direct event coordinators to have their participants park on the school grounds and to avoid parking on adjacent residential streets. 0 City of Newport Beach October 9, 1997 Community Services Department 3300 Newport Blvd. Newport Beach, CA 92658 -8915 Attention: Steve Hunt Dear Steve, Thank you for your participation inthe recent meeting with representatives of the Eastbluff Homeowners Association. You may recall we discussed our concerns regarding the current operation of the Marian Bergeson Aquatic Center and its impact on the numerous.homes located in proximity to the Center. We have reviewed the copies of the POLICY AND PROCEDURES MANUAL you provided, along with the USE REGULATIONS, and find that several additional restraints are necessary to provide a reasonable balance between the Center's operation and the affected homeowner's rights of" peace and quiet" enjoyment of their homes. • WATER POLO EVENTS As we discussed water polo events are the major source of noise pollution and receive the most criticism from the homeowners. We therefore, are proposing the following set of restrictions to govern such events: • 1) A limit of three consecutive days for any event. 2) No event will be scheduled to include both Saturday and Sunday. 3) All events to be limited to the hours between 9AM and 5PM PARKING The parking restrictions'in the residential areas have not been enforced in the past by the City. We request therefore, that the City enforce the parking regulations as described in the POLICY AND PROCEDURES MANUAL for all future events. We would be pleased to meet with you again, along with members of the Parks, Beaches and Recreation Commission in order to arrive at a solution to these matters,Please advise me as to the time and place we may meet to further discuss these issues. I can be reached at 644 -0145 Sincerely. 2. La. R.H. Babbe, President Eastbluff Homeowners'Community Association 2339 Aralia St. Newport Beach, CA 92660 `b 1 MARIAN BERGESONAOUATIC CENTER CITY OF NEWPORT BEACH • COMhdUNITY SERVICES DEPARTMENT PO BOX 1768, 3300 NEWPORT BLVD. (714)644-3151 FAX(714 )644-3155 NEWPORT BEACH, CALIFORNIA 92658 -8915 CONTRACT# This reservation contract is issued in accordance with the policies on the reverse side as established by the City Council, Parks , Beaches& Recreation Commission, and Community Services Department Please add any necessary additional information. ALL reservation forms must be signed and returned along with fees and deposits before consideration of use approval. SUBMISSION OF RESERVATION REQUEST DOES NOT CONSTITUTE APPROVAL. YOUR COPY WILL BE RETURNED TO YOU AFTER APPROVAL OR DENIAL. Reservations require a minimum of five working days to process. Processed by Date Time Organization PtesidentlChairman Phone Reservation Issued To NO Phone: Residence Business Reservation Dates) Times am/pm to am/pm Estimated Participants - Estimated Total Attendance Open to Public? Yes No Is Facility to be used for money raising? Yes No If Yes, what will the net proceeds be used foe? Will there be a food concession? Yes No If Yes, list concessionaire • Will vendors be present? Yes No If Yes, list vendor(s) Event insured by (certificate required with application) NOTE: Please explain in detail below any pertinent information. (Special arrangements andlormuhiple dates required, etc.) I, the undersigned, on behalf of the above maned organization, do hereby agree to defend, indemnify and hold harmless the Director of Community Services Department, It's persecuted, the City of Newport Beach, the Newport Mesa Unified School District, and any of their officers, agents, m employees from any liability or claim or action for damages resulting form or in any way arising out of the are of the facility or equipment and will agree to abide and enforce the Rules, Regulations and Policies governing the facility as set forth by are City Council, Parks, Beaches & Recreation Commission , Community Services Department and Newport Mesa Unified School District Said organization will accept all responsibility for any damage to premises, furniture, equipment, or grounds resulting from use of facility. I M THE EVENT OF A FACILITY CANCELLATION BY THE GROURIPERSON, A,$25.00 CHARGE WILL BE DEDUCTED FROM DEPOSIT MONIES COLLECTED, IF NOT REQUESTED IN WRITING A MINIMUM OF 5 WORKING DAYS BEFORE THE RENTAL DATE. I, the undersigned, have read the above statements and the general regulations of this contract, and understand them fully. FOR OFFICE USE ONLY Total Fees Due+ S Deposit Paid $ ('Refer to Rental Worksheet) Paid.by: cash_ check # credit card(MCNisa)# •Insurance Certificate submitted' (Tnmmrnic• • CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT MARIAN BERGESON AQUATIC CENTER USEMEGULATIONS GENERAL REGULATIONS: 1. Reservations offacilities and payment of fees or deposit, when applicable, are due upon approval of reservation. All applications for reservations shall be made on official forma provided by the Community Services Department Special tournaments and/or annual events maybe applied for no more than 12 months in advance. 2. Permission to use the M.B.A.C. is granted subject to observance of all City, School District, County, Stare and Federal laws, rules and regulations. Users pemtit maybe revoked for any violations. 3. Cancellation of activities by users may occur five(5) working days prior to the scheduled use of the M.B.A.C. withoutforfeiting my fees collected Cancellations without proper notice will be charged a 525.00 cancellation fee, In the event of cancellation by the CAN notice will be given as far in advance of the scheduled use as is possible under the circumstances. 4. Groups or persons using a facility are responsible to pay for any damage to or loss of property. A fee equal to total replacement cost will-be charged 5. The City of Newport Beach is not liable for accidental injury to persons or loss or damage of group or individual property. In the best interest of the General Public, the City of Newport Beach requires the group to furnish proofof h>.sumace by way ofa commercial general liability policy in the amount of $1,000,000 naming the City of Newport Beach as additional insured 6. Groups composed ofnanors must be supervised by approved adults for minom at all times while they are using the facility. Tho use permit must be taken out by one of the adults who will be supervising the function. • 7. A City Aquatic Staff person(s) will be assigned to be present At all program and /or activities. Staff shall be responsible for, and have complete authority over the M.B.A.C., all equipment, participants andactivities. Staffshal have the authority to request changes in activities or cessation of activities, and the group(s) using the M.B.AC, must comply with these requests or instructions. 8. When, in the opinion of Community Services Director, activity conditions warrontthe presence of additional aquatic personnel, the cost ofsuch service shall be home by the group or organization sponsoring the activity. 9. Any signage, decoratingorothwaiteratiom to the existingfacilities will be subject to the approval and conditions of the Director. NOTE: No structure may be erected or assembled on premises, nor may any extraordinary electrical, mechanical or other equipment be brought thereon unless special written approval has been obtained form the Community Services Department Any use offacilities shall comply with all slate and local fire, health and safety laws. 10. No advertising shall be exhibited, no petitions circulated and no solicitation or sales made in public facilities or on public grounds without written permission from the Community Services Department 11. All vehicles must obey parking regulations. If estimated'ettendance warrants, group will be responsible for parking lot signage and enforcement 12. All permits will be issued for specific activities and specific boors. Usage must be within the allotted pemdttimo. Ushallbetheresponsibilityof the organization to see that unauthorized portions of the facility are not being used and that the premises are vacated as scheduled 13. Facilities and equipment are to be left in the some condition as they were prior to the activity. 14. Under no circumstances will Department equipment be removed from the M.B.AC. 15. Permits may ,ggtbetransibn4 assigned orsublet. 16. Aresponsible representative ofthe group must be present during the opening and closing of the M.B.A.C. 17. Request for rental of the M.B.A.C. on legal holidays will be mbjectto staff availability and Director approval. 18. Repeat reservations of any given group will be contingent upon care ofproperty and equipment and observance of approved rules and regulations. 19. No gambling of any kind shall be conducted on or in the municipal facilities, and pennittea shall insure that no profane language or other disorderly or unseemly, conduct • shall be allowed in the M.B.A.C.. 20. The M.B.A.C. shall not be used for purposes of advancing any doctrine or theory subversive under the Constitution ofthe United Stales. i� mbaccon • 21. The Community Services Director shall have the authority to determine the charges to participants for special programs. FOOD REGULATIONS: 1. Food and refreshments will be permitted only in certain designated areas as determined by the Director, "designated representatives. 2. Food concessions must have prior written approval from the Community Services Department 3. Any exceptions to the above policies will be referred to the Director. 4. NO ALCOHOLIC BEVERAGES ARE ALLOWED ON THE PREMISESI SECURITY PERSONNEL: 1. IC in the opinion ofthe Director, an activity condition warrants the presence ofone or more security personal, the cost ofsuch service shall be home by the group or or person sponsoring the event 2. K afterproofofsecurityhasbeen submitted to Community Services, said security is notpresent on date ofactivity, the City Staffin charge may request the group to discontinue activity and ask the group to leave the area CLEAN -UP RESPONSIBILrr ES: • ywt lO 1. Reservation group is responsible forkeeping the pool, deck area and bleachers clean. Group must pickup trash during and after activity. 2. At the conclusion of the activity and clean -up; the group representative is required to participate in a Condition of Facility Inspection conducted by City Staff 3. If deemed necessary, the reservation group may be subject cleaning or equipment replacement fee. IMPORTANT NOTE: Please refer to the supplemental Marten Bergeson Aquatic Center's (M.B.A.C.) Ponry and Procedure for more specific regulations. mbaccon 7 E MARIAN BERGESON AQUATIC CENTER POLICY AND PROCEDURES MANUAL THE MARIAN BERGESON AQUATIC CENTER IS OPERATED AND MAINTAINED UNDER A JOINT POWER AGREEMENT BETWEEN THE NEWPORT -MESA UNIFIED SCHOOL DISTRICT(DISTRICT) AND THE, CITY OF NEWPORT BEACH(CITY). THE FOLLOWING SUMMARY OF OPERATIONAL RULES AND REGULATIONS IS OFFERED TO CLARIFY THE USE OF THE CENTER BY VARIOUS APPROVED USER GROUPS. A CITY OF NEWPORT BEACH HOURS OF OPERATION. SCHOOL YEAR MONDAY - FRIDAY SATURDAY - SUNDAY 8:00 AM) 3 PM -9PM 7 AM - 9 PM (no events may start before SUMMER VACATION & SCHOOL HOLIDAYS: MONDAY - FRIDAY SATURDAY - SUNDAY 8:00 AM) 6AM -9PM 7 AM - 9 PM (no events may start before IMPORTANT NOTE: THE FOLLOWING NOISE REGULATIONS PERTAIN TO ALL USERS: NO WHISTLES ARE TO BE USED, PRIOR TO 8:00 AM. NO LIVE MUSIC DURING ANY EVENT. NO AMPLIFIER, LOUDSPEAKER, OR PA SYSTEMS ARE TO BE USED FOR CHEERLEADING AT ANY TIME. AMPLIFIER, WHISTLES, LOUDSPEAKER, OR PA SYSTEMS FOR ANNOUNCEMENTS, ANTHEMS, ETC., MAY BE USED FROM 9:00 AM TO 8:00 PM., MONDAY THROUGH SUNDAY. B. FACILITY USE PERMITS: (Required of all users during these, operating hours. Feesato be charged in accordance with the City of Newport Beach Pool Rental Fee Schedule.) C. INSURANCE REOUIREMENT: CERTIFICATE 'OF INSURANCE NAMING THE CITY OF NEWPORT BEACH AS ADDITIONALLY INSURED FOR $1,000,000. / EACH QROUP IS SUBJECT TO A $250 REFUNDABLE DEPOSIT •PRIOR TO THERESEWA *N•+?XT PX0FI'Z OROUP MUST PROVIDE PPO(11± OF XOS- PROFIT STATUS " "NUMBER OF LIFEGUARW AAS13P E?N ANTICIPATED POOL ATTENDANCE *"RESIDENCY IS DATERMINED BY MEMBERSHIP EQUALINCr §0 °lo NEWPORT BEACH RESI (ELECTRONIC. SCORE13 OARD AND Trty NG SY M 19 NOT AVAILABLE E TROD N Nils CIT' NEWPORT AE•A014 mbaccon • IMPORTANT REGULATIONS: • THE PERSON WHO SIGNS THE APPLICATION IS RESPONSIBLE FOR AND MUST BE PRESENT THE EVENT OR PRACTICE. • ALL APPLICATIONS FOR RESERVATIONS MUST BE ON OFFICIAL FORMS PROVIDED BY THE COMMUNITY SERVICES DEPARTMENT. • GROUPS REQUIRING TIME TO SET -UP, CLEAN -UP AND TO COMPLETE ANY ADDITIONAL PREPARATION MUST INCLUDE ENTIRE TIME ON ORIGINAL PERMIT. • EVENT OR PRACTICE PARKING MUST BE CONTROLLED BY GROUP. ALL VEHICLES MUST BE PARKED, LEGALLY ACCORDING TO ALL CITY PARKING MUNICIPAL CODES. CARS PARKED IN NO PARKING OR RESIDENTIAL AREA ARE SUBJECT TO TOWING AND ARE THE RESPONSIBILITY OF THE RESERVATION GROUP. • APPLICANT AND GROUP ARE SUBJECT TO A CLEANING OR MAIM `ENANCE FEE IF IT DECLARED NECESSARY BY THE CITY OR THE DISTRICT. • • EACH USER GROUP WILL BE REQUIRED TO FURNISH PROOF OF INSURANCE BY WAY OF A COMMERCIAL GENERAL LIABILITY POLICY IN THE AMOUNT OF $1,000,000 NAMING THE CITY OF NEWPORT BEACH AS ADDITIONAL INSURED. 61 • RESERVATION GROUP MUST DECLARE ANY VENDOR REQUESTING TO CONDUCT BUSINESS AT A GROUP EVENT. EACH VENDOR MUST PROVIDE PROOF OF A CITY OF NEWPORT BEACH ISSUED BUSINESS LICENSE PRIOR TO THE EVENT DATE. CONDITION OF FACILITY UPON ARRIVAL TIME ON THE DAY OF THE EVENT THE PATRON, WHO IS THE RESPONSIBLE APPLICANT, MUST INITIALLY INSPECT THE PREMISES WITH A STAFF PERSON AND FILL OUT A CONDITION OF FACILITY REPORT. THIS REPORT IS A CHECK LIST TO INSURE THERE IS NO DISAGREEMENT AS TO THE CONDITION OF THE FACILITY BEFORE AND AFTER THE EVENT. RESERVATION GROUP IS RESPONSIBLE FOR ALL TRASH PICK UP AND PUT INTO CONTAINERS. EXTRA TRASH BAGS WILL BE SUPPLIED. mbaccon •THE APPLICANT MUST ACCEPT RESPONSIBILITY FOR THE ACTIONS OF ALL PARTICIPANTS AND SPECTATORS WITHIN THE GROUP AND ALL AREAS OF THE FACILITY UTILIZED BY THE GROUP INCLUDING RESTROOMS. THE FACILITY MUST BE LEFT IN THE EXACT ORDER IT WAS ACCEPTED INCLUDING RESTROOMS, BLEACHERS, OFFICE)ROOMS, POOL AND DECK. • AT THE END OF THE RESERVATION, IT IS THE RESPONSIBILITY OF THE APPLICANT TO INSPECT THE PREMISES WITH A STAFF PERSON AND COMPLETE THE CONDITION OF FACILITY REPORT. NOTE: THIS IS A SUMMARY OF MARIAN BERGESON AQUATIC CENTER USE REGULATIONS AND DOES NOT INCLUDE EVERY DETAIL OF THE POTENTIAL USER'S RESERVATION CONTRACT. PLEASE READ THE ENTIRE CONTRACT, FRONT AND BACK, BEFORE SIGNING THIS APPLICATION. MARIAN BERGESON AQUATIC CENTER CONDITION OF FACILITY REPORT RESERVATION GROUP GROUP REPRESENTATIVE RESERVATION TIINE DATE EVENT INFORMATION (POOL ARRANGEMENT, VENDORS, PARTICIPANTS \ SPECTATORS, ETC.) CHECK IN CHECKOUT RESTROOMS(clean, docked) DECK(clean, crowd control) OFFICEMAM ROOM(tmffic, phone control) POOL (cleanliness, artnngement, equipment) TRASH(caa levels, fhll bogs in dumpster) • PARKING LOT(signage, attendants, legal parking) 11 - mbaccon LIFEGUARD SIGNATURE DATE(ITVIE / CONROENTS • im mbaccon 0 ,, r� U Community Services Department Normal Operating Hours: Summer: Monday 6:00am- 9:00am, 4:00pm- 9:00pm (8 weeks) Tuesday- Friday 6:00am- 9:00pm Saturday & Sunday 9:00am -12 noon School Season: Monday - Friday 3:30pm- 9:00pm Saturday & Sunday 9:00am- 12noon Group Examples: Group I Community Services Department Events Group II Newport Beach Homeowners Associations or (Newport Beach) Club Teams Group III Non -Profit Organizations, Religious Organizations, College Teams, Amateur Teams or Club Teams outside Newport Beach. Group IV Private Organizations Group V Commercial Groups Scheduling: Pool Fees tVormal Operating Hours. Group I Srop IT Grow II I GtoW TV N /C N/C $30.00/hr $90.00/hr Non - Operating Hours. Groupi I Group 11 Crow III GroLip TV N/C $40.00/hr $40.00/hr $110.00/hr 010 *ronp V, $260.00 /hr Group V $260.00/hr