HomeMy WebLinkAbout(1979, 03/12) - A-4 - Amendedn
A -4
3/12/79
BOARD AND COMMISSION APPOINTMENTS
Service on City Boards and Commissions is one of the principal means by
which citizens can participate in the conduct of City government. The
number of citizens qualified for such service always exceeds the number of
appointments that periodically can be made by the Council.
On or before December 31, of each year, the City Clerk. shall prepare a
list of all appointive terms of Boards, Commissions and Committees which
will expire during the next calendar year, with the name of the incumbent
appointee, the date of appointment, the date the term expires, and the
necessary qualifications for the position. Also, the City Clerk shall list
all Boards, Commissions and Committees whose members serve at the pleasure
of the legislative body, and the necessary Qualifications for each position.
The City Clerk shall further maintain a List of Qualified Candidates for
Board and Commission appointments, whic.K shall be purged every year by the
City Clerk to insure that applicants qn the List are still available for
appointment.
Two months prior to the occurrenc¢ of a scheduled vacancy, the City Clerk
shall prepare and submit to the,:various newspapers, information relating
to the vacancy including meeting dates and times, Board or Commission
functions, and the metho }}P ttnn and submitting applications and
establishing the third 3oeto Ju e 1 as the last date to submit
applications. The City Clgt k shall inform ch applicant of the receipt of
their application through /a postcard of acknowledgment.
Whenever an unscheduled:'' vacancy occurs on the Local Appointive List, a
special vacancy notice is to be posted in the City Clerk's office, and in
other places as directed by Council, within 20 days after the vacancy occurs.
Within 20 days following such a vacancy, the City Clerk shall prepare and
submit to the various newspapers information relating to the vacancy includ-
ing meeting dates and times, Board or Commission functions, and the method
of obtaining and submitting applications. The City Clerk shall inform each
applicant of the receipt of their application through a postcard of acknowl-
edgment. Final appointment (other than an emergency situation) shall not
be made for at least 10 working days after the posting of notice. .
Periodically, situations may arise wherein due to the occurrence of a number
of simultaneously scheduled Board or Commission vacancies, it may be appro-
priate to make certain adjustments in the advertising and recruitment procedures,
which are regularly utilized to fill these vacancies. In these cases, the City
Council may make the following adjustments by majority vote at a regular public
meeting:
1. The two -month period prior to the occurrence of a scheduled
vacancy, which is established for advertising purposes, may
be extended to three months.
Amended - March 12, 1979
A -4
BOARD AND COMMISSION APPOINTMENTS - Page 2 3/12/79
2. The last date to submit applications for a vacancy may be
changed from the third Thursday prior to June 1, to no
sooner than the third Thursday prior to May ist.
3. The period established for the Appointments Committee's
recommendation to the Council of candidates, may be
extended from at least two weeks, to at least four weeks
prior to the date of appointment.
When vacancies occur, the City Council shall make every effort to appoint
the best qualified persons available to serve the interests of the City as
a whole. As a secondary consideration, geographic representation from
throughout the City shall be taken into account.
To afford the maximum opportunity for citizen service, the City Council,
as a general policy, will make appointments with the understanding that they
will not be extended beyond one term. Exceptions may be made when, in the
judgment of the Council, a reappointment would recognize and extend an
unusual contribution by the incumbent.
In no event will individual appointments to any one Board or Commission
exceed two consecutive full terms, exclusive.bf appointments to fill un-
expired terms.
The City Council by Resolution has established an Appointments Committee
composed of three Councilmen. The Appointments Committee is charged with
the duty to:
1. Review all applications for.'position to City Boards and
Commissions. Answers to all questions contained in
the application will be considered by the Appointments
Committee; and
2. Conduct any necessary iIaterviews with individual appli-
cants; and
3. At least two weeks prior to the date of appointment,
recommend to the full City Council at a regular
public meeting, two`or more candidates for each
Board or Commission vacancy. Members of the Council
may wish to inter#iew the recommended - candidates further
prior to final sdlection by the Council.
Adopted -
BOARD AND COMMISSION APPOINTMENTS - Page 3 A -4
1965
Amended - August 15, 1966
The Appointments Committee, in c,66du cting their review of applications and
September
interviews with the individual applicants, shall attempt to determine if
1966
there exists a potential..conflict of interest which might interfere with
June 10,
the performance of the applicant's duties in an impartial manner free from
bias. It is generally recognized that from time to time it is possible for
July 12,
any individual to have',a conflict on any one given issue.
The Appointments Committee, however, shall endeavor to avoid recommending
September
appointments of appli,cants.with a substantial conflict of interest which
1977
would require repeated disqualification from voting on issues that are
November
likely to come before the Board or Commission.
1977
The City Clerk shall submit a copy of all applications for positions on
December
the Boards and Commissions to each Councilman for their review and consid-
1977
eration prior to receiving the recommendation from the Appointments Committee
at a regular City Council meeting.
Adopted - June 28, 1965
Amended - August 15, 1966
Amended - September 26, 1966
Amended - June 10, 1968
Amended - July 12, 1976
Amended - September 12, 1977
Amended - November 28, 1977
Amended - December 19, 1977
Amended - June 26, 1978
Amended - November 27, 1978
Amended - March 13, 1979