HomeMy WebLinkAbout(2005, 04/12) - L-25 - AmendedL-25
DECORATIVE CONCRETE PAVERS IN ALLEYS
The City supports the beautification of public alleys by adjacent property owners. It is
the intent of this policy to allow property owners to contribute funds to enhance the
surface of alleys with decorative concrete pavers.
GENERAL
Ao Installation is permitted in residential and commercial alleys upon approval of
the Public Works Department. No person shall install decorative concrete pavers
without first obtaining an encroachment permit from the Public Works
Department.
All improvements shall conform to City Standards and pavers shall conform to
City Standard Drawing STD-144-L. The block choice, color scheme, and block
pattern shall be approved by the Public Works Department. Traditional colors
(ex: concrete gray, brick red) or blended color schemes that are readily available
materials are required.
Co The proponents for a decorative concrete paver project shall pay for the
increased cost of the decorative concrete paver pavement section above the cost
of standard improvements, if the alley is scheduled for alley replacement by the
City. If the alley is not scheduled for replacement, the proponents shall be
responsible for all costs associated with alley reconstruction (including design
and construction services).
Upon installation, the City will be responsible for maintenance of the concrete
pavers during the design life of the product (20 years). During the maintenance
period, every effort shall be made to match shape and color of replacement
pavers. At such time the Public Works Director determines that the concrete
pavers have deteriorated to an unacceptable condition and/or suitable
replacements are unavailable, the proponents shall be given an opportunity to
replace said pavers or the Public Works Department shall have the option of
replacing the alley pavement with alternative standard materials.
PROCEDURE
Ao The Proponents shall appoint a treasurer, trustee, escrow agent or fiscal agent
(agent) to collect and record individual property owner contributions at the
property owners expense and notify the City of the appointed agent in writing.
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Eo
Proponents must circulate a City provided petition to owners adjacent to the
alley where decorative concrete pavers are desired. The petition shall include
product specifications, color palette, paver layout pattern, estimated project
costs, and expected contribution amounts. Proponents shall submit samples and
manufacturers specifications for review and approval. The petition shall be
approved by the Public Works Department prior to initiating the project.
More than 60% of the adjacent property owners per block where improvements
are proposed must support the installation by signing the petition. However,
support of the project does not make contribution mandatory, and the
contributions among individual proponents may vary.
Upon certification of the petition, City staff will prepare construction documents
or modify budgeted alley resurfacing projects to include pavers. At this time the
City may require a non-refundable fee to cover the administration and design
costs of the project. The design and administration fee can vary between 5 and
15 percent of the anticipated construction cost.
Upon completion of construction documents, the remaining portion of the
proponent’s contributions are due within 30 days of invoicing from the City to
the Proponents appointed agent. Said contributions shall be paid to the City by
the agent in lump sum and deposited in a designated project trust account.
Interest earned on the construction deposit, the project proceeds and on any
proceeds received in excess of the cot of the project shall accrue to the benefit of
the City. Once these funds are received, the City will obtain bids for the
proposed project. If the contributions are sufficient to cover the bid price of the
project, construction management, inspection, administration and reasonable
contingencies, staff will seek City Council approval to recognize the
contributions, appropriate the expenditures for the project, award the contract to
the successful bidder, and proceed with the construction. Any principal
proceeds in excess of the design, construction and administration of project shall
be returned to the appointed agent after the Public Works Department has
accepted the project, the final retention has been paid and a final accounting of
the project cost has been prepared.
Adopted - August 24, 2004
Amended - April 12, 2005
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