HomeMy WebLinkAboutC-3999 - Agreement to Transfer Funds for 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program (2011, 2010 & 2007 also)I
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AGREEMENT TO TRANSFER FUNDS
FOR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this _n day of Cwhe( 2012, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY ", and
a municipal corporation, hereinafter referred to as
" SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of fourteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced fourteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
28 I CFDA 16.738
FY2012 JAG Progmm
U.S. Department of Justice
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io obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
I I information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
Ireference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
II attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
11 bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.736
FY2012 JAG Program
U.S. Department of Justice
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iUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
vill abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice Page 3 of 5
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
//
//
//
CFDA 16.738
FY2012 JAG Program
U.S. Department or Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: .2012
APPROVED AS TO FORM:
COUNTY COUNSEL
By / `i'6wx
Nicole Sims, Deputy
DATED: 4/—/ , 2012
ATTEST:
B "�1( `
y
City Clerk
DATED: NOWL , 2012
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice
0-! FOR„
COUNTY OF ORANGE, a political
subdivision of the State of California
c/
By ZY
Sandra Hutchens, Sheriff -Coroner
Sheriff -Coroner Department
"COUNTY"
SUBGRANTEE
By l W'00,
NameaW itle
31,
DATED: Oa o2s_,2012
Ztto
D S , ORM:
y
Page 5 of 5
ATTACHMENT A 2012 -DJ -BX -0057
BJA FY 12 Edward Byme Memorial Justice Assistance Grant (JAG) Program
PROGRAM NARRATIVE
General Description of ProZram Activities:
The Edward Byme Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad
range of activities to prevent and control crime within the County of Orange. The County of Orange has
been certified disparate; therefore, this joint application includes sixteen units of local government for
which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The fourteen units
of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance,
training, personnel, equipment, supplies, and contractual support and information systems for criminal
justice within the following purpose areas: law enforcement, prosecution and court, prevention and
education, corrections and community corrections, drug treatment, and planning, evaluation and
technology improvement. The expenditure details of the funds for each city are outlined in the following
narrative.
2012 -DJ -BX -2532 Page I of 30
ATTACHMENT A 2012 -DJ -BX -0057
Multi- Agencv Funding:
In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in
this grant application have agreed to utilize $26,869 (approximately 5.78 %) of the total funding to
supplement the multi jurisdictional Orange County Pro - Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Program Narrative:
Outline the Proposed program activities —
Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies
within the boundaries of Orange County. Successful clandestine methamphetamine laboratory
investigations require acquired expertise and are extremely time consuming and labor intensive. Local
law enforcement agencies do not have the resources, specialized training, or safety equipment necessary
to conduct the specialized investigations required to combat these types of operations. The tabs
themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users
are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical
and mental health. PROACT will investigate all clan lab incidents within Orange County while
maintaining a close liaison with local agencies. These agencies will forward intelligence to PROACT for
review, evaluation, and subsequent enforcement action.
PROACT will integrate city law enforcement agencies, the Sheriffs Department, the District Attorney's
Office, the Bureau of Investigation, the Probation Department, as well as Child Protective Services to
conduct criminal investigations of clandestine methamphetamine laboratory operators, suppliers, and
traffickers.
PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and
probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has previously
distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible
for providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence, PROACT has functioned as the highly unique "proactive" effort against
the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange
County.
Provide a brief Analysis of the need.for the programs —
Precursor chemical smurfing has emerged as the preeminent source of pseudoephedrine for
methamphetamine production in the Southwest Region. Law enforcement investigations in California
suggest that organized precursor chemical smurfing organizations are supplying large quantities of
pseudoephedrine to methamphetamine laboratory operators. These operations are composed of numerous
individuals who make multiple purchases of products containing pseudoephedrine from pharmacies, drug
stores, and retail outlets. These products are then sold to chemical precursor brokers who sell them
directly to methamphetamine laboratory operators. The success of drug market disruption is due in large
part to the tireless work of state and local law enforcement agencies and the task forces they comprise.
Any real or perceived diminishment of law enforcement pressure will enable these criminal groups in
California to resurge resulting in the production and distribution of higher purity ice methamphetamine.
According to state and local law enforcement agencies, the threat associated with methamphetamine
trafficking and abuse exceeds any other drug.
2012 -DJ -BX -2532 Page 2 of 30
ATTACHMENT A 2012 -DJ -BI -0057
Methamphetamine- related criminal activity has increased concurrently with the rise in the overall tin-eat
posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of
methamphetamine has been devastating to many cities and rural counties throughout the country. State
and local law enforcement agencies identify methamphetamine as the drug that most contributes to
violent crime.
Methamplietamine critical incidents occurring in Orange County have and continue to represent the
majority of all narcotic incidents occurring within the county.
Goal:
The goal of the PROACT Task Force is to pro - actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for
the residents, employees and visitors within the County. The objectives of the PROACT Task Force are
to reduce the availability of methamphetamine in Orange County, improve public safety in Orange
County by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest
suppliers of methamphetamine precursor and essential chemicals
Strategies to be used for protect:
PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole
and orobation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue
to focus on disrupting and eliminating individuals and criminal cells responsible for providing both the
essential chemicals that are required to manufacture methamphetamine.
PROACT will continue to utilize innovative investigative techniques in an attempt to identify and
apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include;
reverse stings of lab apparatus and essential chemicals; use of GPS tracking devices; wiretap
investigations, pursuing chemical sources, as well as continuing to assist and enter into partnerships with
Orange County law enforcement agencies at all levels of pro- active investigations. PROACT will
continue to maintain an on -going training profile in an attempt to stay current with all progressive case
law and new investigative techniques, as well as new safety procedures.
Lastly, the PROACT Task Force subscribes to the philosophy that the existence of methamphetamine
laboratories is defined by a three - pronged cycle of Facilitation, Manufacturing and Distribution.
Subscribing to this philosophy, PROACT will continue to focus on disrupting each of these prongs.
Project identifiers:
Meth labs
Funding:
TOTAL PROACT ALLOCATION (5.78 %): $26,869
2012 -DJ -BX -2532 Page 1 of 30
ATTACHMENT A 2012 -DJ -BX -0057
County /OCSD:
The County of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Unincorporated Communities:
Las Flores, Coto de Caza, Ladera Ranch and Trabuco Canyon
Purpose Areas:
Law Enforcement, Crime Prevention and education
Program Narrative:
The unincorporated communities of Coto de Caza, Ladera Ranch, Las Flores, and Trabuco Canyon have a
population of over 42,000. These communities continue to experience population growth and expansion
in both residential and commercial development. In addition, accessibility to this eastern part of south
Orange County has been somewhat limited due to the urban landscape and roadway infrastructure. To
alleviate the limited accessibility to these communities, the County of Orange is in the planning phase of a
major thoroughfare extension. This will lead to significant increase in traffic volume and visitors. The
roadway will enhance mobility for the residents and will serve commuters traveling to the inland empire.
With the increase of commercial and residential development and population, demands on law
enforcement continue to increase. Calls for service have increased over 9% the past two (2) years and
most importantly, part one property crime rates have increased 8 %.
To meet the demands for law enforcement, the Orange Comity Sheriff's Department has engaged in a
community based multi- layered approach to reduce incidents of property crimes. This has been based on
targeted enforcement, intelligence -based policing, education and crime prevention through environmental
design.
Targeted Enforcement
The Unincorporated Special Enforcement Team (SET) and Directed Enforcement Team (DET) will be
utilized for crime suppression. Over the past year, the unincorporated areas have experience a 50%
increase in residential burglaries and continued increases in property crimes. This special enforcement
team will provide the necessary law enforcement surge and patrol saturation to prevent, detect and
apprehend individuals committing property crimes in these communities. The SET team will also
continue to conduct both probation and parole compliance checks of those individuals residing in the
unincorporated areas of southeast Orange County.
Intelligence Based Policing
The Special Enforcement Team (SET) will partner with our Statistical Tracking and Reporting unit
(STAR) to identify crime trends and specific problem areas. Information received from the Statistical
Tracking and Reporting unit (STAR) will be one of the driving mechanisms to pinpoint targeted
enforcement surges in the communities. These deployment surges will be strategic and based on crime
analysis.
Crime Prevention Through Environmental Desian
The Special Enforcement Team (SET) will conduct community urban development assessments with a
specific focus on crime prevention. They will partner with the community housing and business
associations to seek ways to safeguard their communities from property based crimes.
2012 -DJ -BX -2532 Page 4 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Goals of the project:
• Reduction of property crimes
• Use of Crime Analysis Unit
• Targeted enforcement based on intelligence based predictive policing
• hnplementation of crime prevention through environmental design
• Establish Problem - Oriented Policing approach -
Strategies to be used for project:
• Target enforcement
• Saturation patrols
• Use of Crime Analysis Unit to assist with target enforcement
Project identifiers:
• Clime mapping
• Career Criminals
• Community Policing
• Crime Prevention
• Policing
• Overtime
Budget and Budget Narrative:
These funds will be used for overtime expenses incurred by front line deputy sheriffs assigned to the
Special Enforcement Team. The overtime will enhance the effectiveness of the program and allow both
saturation/surge patrols during varying hours of the day. Realizing crime is not restricted by city limits;
the overtime hours will allow these deputies the flexibility to assist other local and regional investigative
details combating property crimes
4 of deputies x $68.46/43 hrs. eacb(total hrs. 172.12) _ $11,784
Timeline and/or project plan: Identify when the goals and objectives will be completed.
Complete within the next fiscal year - 2012/2013 - Deployment of saturation patrols to reduce property
crime rates in the unincorporated areas of south Orange County.
Funding:
Total Allocation: $14,548
PROACT Contribution: (10 %) $1,455
Administrative Fee (9 %): $1,309
Funds Retained by City /County: $11,784
2012 -DJ -BX -2532 Page 5 of 30
ATTACHMENT A 2012- IDJ -BX =0057
City: Anaheim
The City of Anaheim proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
The Anaheim Police Department (APD) would like to use JAG funds to support the overtime expenses of
the Department's frontline sworn and non sworn personnel in the following divisions: Operations,
Operation Support, Investigations, and Special Operations. Due to the City's economic conditions, over
the last few years APD has had to reduce both their sworn and non sworn staff in order to meet the City's
budgetary goals. As a result, all employees within the Department have taken on extra responsibilities and
duties in order to meet APR's goal of maintaining a safe community. Overtime hours have become an
intricate part in helping APR's personnel work efficiently and effectively. Overtime hours will be
assigned to employees within the four divisions at the discretion of the Department.
Goals of the protect:
The Department's project goal is to improve and enhance the community's safety, while using a reduced
number of sworn and non sworn personnel. In order to accomplish this goal, overtime hours will be
assigned to each employee at the discretion of the Department.
Strategies to be used for project:
Overtime hours will be assigned to each employee at the discretion of the Department. A separate account
code will be assigned specifically for this project. All overtime documents for this project will be
assigned a specific account code. A copy of all overtime documents will be approved by the Department
prior to submittal. A backup of all overtime documents will be included in each reimbursement submitted
to the Orange County Sherriff s Department.
Project identifiers:
Overtime for personnel within Anaheim Police Department's four divisions: Operations, Operation
Support, Investigations and Special Operations.
Budget and Budget Narrative:
Overtime for the Department's personnel will range from $16.00- $90.00 per hour depending on the
position and rank of each employee. Due to budget constraints, APD is currently unable to fully fund the
Department's overtime expenses.
Timeline and/or project plan:
The project goals and objectives will be implemented immediately upon approval of the JAG program
funds and Anaheim's City Council approval to utilize the JAG funds for this project.
2012 -DJ -BX -2532 Paae 6 of 30
ATTACHMENT A
Funding:
Total Allocation: $93,503
PROACT Contribution: (4 %) $3,740
Administrative Fee (9 %): $ 8,415
Funds Retained by City /County: $ 81,348
2012 -DJ -BX -0057
2012 -DJ -BX -2532 Page 7 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Buena Park:
The City of Buena Park proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
- Law Enforcement
Program Narrative:
The Buena Park Police Department proposes to use the Justice Assistance Grant Program funding to
supplement our current Police Service Aide Program. As a result of current fiscal deficits, we have had
several swom police officer positions either frozen or eliminated. With the availability of our Police
Service Aides, they will be able to assist by taking non- violent reports, assisting in traffic control,
providing service at the front counter of the Police Department, and other duties as assigned. By using
funding for this program, this will free up sworn officers to respond to critical calls, and maintain timely
responses.
Goals of the project:
To maintain our current Police Service Aide Program. This will free up our sworn personnel from non-
critical reports, and allow them to respond to emergency calls for service. The Police Service Aide
Program will help us to maintain our current response times.
Strategies to be used for project:
- Police Service Aides will continue to assist in everyday Casks of taking reports for non - violent crimes
and other miscellaneous duties, usually handled by sworn patrol officers
- Reduce the amount of reports taken by patrol officers and allow them to be more available for
emergency calls for service
- Reduce response times for Patrol Officers responding to emergency calls for service
Project identifiers: See JAG Identifiers (attached)
- Community Policing
Budget and Budget Narrative:
Our Police Service Aide Program (which currently receives partial funding from JAG ARRA Grant
funds), will utilize this additional funding to provide salaries for this program.
Timeline and/or project plan: Identify when the goals and objectives will be completed
We will continue to fund the PSA program, which will free up the time of our patrol officers and reduce
response times to emergency calls. We should continue to maintain consistent response times to
emergency calls less than 5 minutes within the first year of the grant period.
2012 -DJ -BX -2532 Page 8 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Funding:
Total Allocation: $19,176
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,726
Funds Retained by City /County: $17,450
2012 -DJ -BX -2532 Page 9 of 30
ATTACHME NT A 2012- IDJ -BX -0057
City: Costa Mesa
The City of Costa Mesa proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
1) Planning, Evaluation, and Technology Improvement
Program Narrative:
The Costa Mesa Police Department's proposed program activity is to expand upon its security system to
include other police facilities. In general, law enforcement is a target to both foreign and domestic threats.
The department lacks funding to expand its current security system to include other police facilities.
Goals of Project:
The department's project goal is to expand upon its security system by installing new card access points
at the police department's Communications Center and Westside Substation facilities. The installation of
these new card access points will improve the department's security system and enhance its monitoring
capabilities of police facilities.
Strategies to be used for Project:
To accomplish the department's 2012 JAG project goal, the agency will obtain quotes firom vendors that
can supply the identified service, technology, and/or equipment needed.
Project Identifiers:
1) Electronic Monitoring, 2) System Improvements
Budget & Budget Narrative:
Preliminary quotes have been obtained for the department's proposed program. The estimated cost is:
Electronic Card Access System - $20,000.
Timeline and/or Project Plan:
The project objectives and goals will be uistituted immediately upon approval of the Costa Mesa City
Council and the department's ability to utilize the JAG allocation for expenditures.
Funding:
Total Allocation: $22,858
PROACT Contribution: (0 %) S 0
Administrative Fee (9 %): $2,057
Funds Retained by City/County: $20,801
2012 -DJ -BX -2532 Page 10 of 30
ATTACHMENT A
City: Fullerton
2012 -DJ -BX -0057
The City of Fullerton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose Areas related to the proposed CCTV (Closed Circuit TV) Project include Law Enforcement,
Prosecution and Court; Corrections and Conununity Corrections; and Planning, Evaluation and
Technology Improvement.
Program Narrative:
Outline the Proposed program activities —
The Fullerton Police Department's proposed JAG 2012 CCTV (Closed Circuit TV) Project will provide
partial fundung of $28,186 for a new security camera and video system at the Police Department and City,
estimated at $119,500 by the Communications & Technology Division of the Orange County Sheriffs
Department. The remainder of the costs, approximately $91,314, will be funded through the
Department's existing asset seizure fund balance. This project would also integrate the Police
Department and the Jail camera systems which now operate separately.
18 outdated security /surveillance cameras at the Police Department facility and 19 outdated cameras at
the Jail facility will be replaced, and four new cameras monitoring both the Police Department and City
Hall will be installed. Four large- screen monitors will be mounted in the Watch Commander's Office,
and an additional monitor wil I be used to observe Ful lerton's very active downtown area.
Two digital video recorders with 30 -day retention capabilities will be installed for Police facility cameras,
and two DVR's with one -year retention would record from the Jail cameras.
Provide a brief Analysis of the need for the programs —
The Fullerton Police Department and Jail camera systems are so antiquated that they have been
characterized by audio /video technicians, including the Sheriffs Communications & Technology
Division, as virtually irreparable, with parts no longer available. Because of their age, most of these
cameras cannot be integrated into a new security system. However, the system breaks down frequently so
makeshift but costly repairs must still be made. In addition, there are no cameras monitoring activities in
front of the Police Department and City Hall, an employee parking lot, and some interior walkways and
gates as well as a back lot, so four new cameras will be installed in these areas. And, because the Jail
cameras and the Police facility cameras are currently on separate systems - making monitoring a
cumbersome task - an integrated system is a logical necessity.
Very importantly, too, the Police Department cun-ently has no video recorders connected to their
security cameras. Hence, the CCTV project, which includes the installation of four DVR's, is particularly
vital to the protection of the public, jail imnates, and City and Police staff, and will provide critical
information and evidence in the event of an incident.
Recently, incidents involving up to 500 protestors in front of the Police Department and City Hall greatly
hampered the safety of City employees and those seeking City or Police services, and also resulted in
assaults and vandalism against vehicles and City property. However, these criminal activities went
unrecorded, making identification and prosecution difficult. With the proposed cameras and DVR's, any
acts of civil disorder can be monitored by a Police Department supervisor, who can then safely coordinate
2012 -DJ -BX -2532 Page I l of 30
ATTACHMENT A 2012 -DJ -BX -0057
effective and appropriate responses, while video evidence of any criminal activities would also be
recorded.
Goals of the project:
o Increase and improve security and monitoring capabilities within the Police Department, Jail and
areas surrounding City Hall.
Utilize the data gathered„ if needed, to assist in the investigation, prosecution or exoneration of
individuals involved in a recorded event.
Strategies to be used for project:
• Put CCTV Project out to bid and select most qualified bidder
• Purchase security system equipment and services from selected bidder
• Utilize JAG 2012 grant funds for partial reimbursement of project expenses in the amount of $28,186
• Utilize asset seizure funds for remainder of project in the amount of $91,314
Project identifiers: See JAG Identifiers (attached)
a Jails
.y Equipment — Video /Audio Recording
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
EQUIPMENT:
Est. Cost
No.
Subtotal
Cameras
Police Facility Replacement Cameras
1,000
18
18,000
Jail Replacement Cameras
1,000
19
19,000
New Additional Cameras incl. Installation
4,000
4
16,000
Digital Video Recorders
Police Facility DVR w/ 30 day retention
6,000
2
12,000
Jail DVR w/ 1 yr. retention
22,000
2
44,000
Monitors w/ Installation
40" Screen for PD in WC Office
1700
4
6,800
40" Screen for Downtown Area
1700
1
1,700
One -Time User Fee for Camera Monitoring
500
4
2 000
TOTAL ESTIMATED COSTS $ 114.500
Portion Funded by Asset Forfeiture Funds S 91,314
2012 -DJ -BX -2532 Page 12 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Timeline and/or project plan: Identify when the goals and objectives will be completed
Bid and award process — Three months
Installation of camera and video recording system — Estimated three months after bid award
Funding:
Total Allocation: $34,798
PROACT Contribution: (10 %) $3,480
Administrative Fee (9 %): $3,132
Funds Retained by City /County: $28,186
2012 -DJ -BX -2532 Page 13 of 30
ATTACHMENT A
City: Garden Grove
2012 -DJ -BX -0057
The City of Garden Grove proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement; Corrections and Community Corrections
Program Narrative:
The Police Department will use 2012 JAG funds to pay a portion of its jail services contract. The jail
contract saves thousands of department man -hours and is a key component for maximizing police officer
time out on the streets.
The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size
in California, yet the Department must still struggle to keep staffing levels from decreasing. The recent
elimination of redevelopment agencies in California drastically worsened the City of Garden Grove's
current and projected financial condition. The loss of millions of agency dollars caused the City to
immediately implement additional budget cuts, and further cuts will be implemented in FY 2012 -13.
Contracting out jail services allows officers to spend the majority of their time in the field, which is
especially critical during due financial times when no new officers will be hired.
Goals of the project:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to
seven additional Police Officers that could be used to augment patrol operations.
Strategies to be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its efforts on
community safety rather than expending energy and resources on jail operations. Prior to the contract,
officers would spend approximately two hours processing and transporting an arrestee. If the arrestee
required medical clearance, that process could be extended by several hours. Now, sworn police officers
complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes
while thejailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases
the officer's availability to handle additional calls for services. In 2011, the jailers processed 6,101
arrestees, saving sworn officers approximately 12,202 hours that would have been spent processing
arrestees.
Project identifiers: See JAG Identifiers (attached)
Community Policing; Detention (Non- residential). The Garden Grove Police Department implemented
the Comtunity Policing philosophy many years ago. Contracting out staffing of the detention facility
facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly.
2012 -DJ -BX -2532 Page 14 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
The funds retained by the City will help to offset the annual cost of the jail services contract. For FY
2012 -13 the monthly cost of the contract will remain $40,965. The cost covers staffin„ operating
expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel
services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE.
Timeline and /or project plan: Identify when the goals and objectives will be completed
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are
met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the
policing presence in the City.
Funding:
Total Allocation: $43,185
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $3,887
Funds Retained by City /County: $39,298
2012 -DJ -BX -2532 Page 15 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Huntington Beach
The City of Huntington Beach Police Department, Huntington Beach, California proposes to use
the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Planning, evaluation, and technology improvement
Program Narrative:
Outline the Proposed program activities —
I) The police department will create a computer training lab for employees within the police department.
2) The department will purchase a scanner to allow reports for felony in custody arrests to be filed
electronically with the courts.
3) The department will purchase dictation software for employees to create and edit law enforcement
related reports and documents.
Provide a brief Analysis of the need for the programs —
1) Computer technology and software improvements require ongoing training to keep employees
competent in their use.
2) Orange County Superior Court is going to require felony court packages to be filed electronically.
The detective bureau currently does not have a scanner to scan the paper reports.
3) Employees who can dictate and edit their reports with software will reduce their report writing time to
allow them to spend more time in proactive law enforcement duties.
Goals of the proiect
1) To improve police department employees competency and skill level using computers and software
for law enforcement purposes.
2) To comply with the new requirements of the courts requiring the court packages to be filed
electronically.
3) To provide dictation software to police department employees for creating and editing police reports
and law enforcement related documents.
Strategies to be used for project:
I ) Create a training lab with 13 work stations (12 students and one instructor) to provide a classroom
styled learning environment.
2) Purchasing a scanner to allow detectives to create the electronic court packages as required by the
court.
3) Purchase and use dictation software for law enforcement reports to allow them to complete
thorough reports in a timely manner allowing them to go back into patrol service in less time.
Project identifiers: See JAG Identifiers (attached)
Computer software /hardware
Court Delay Reduction
Computer software/hardware
2012 -DJ -BX -2532 Page 16 of 30
ATTACHMENT A
2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & other category)
1) The 13 computers and monitors will cost $13,846 for the computer training lab which will be
purchased with grant funds. The remaining costs for the computer training lab will be absorbed
with the police department budget.
2) The scanner for felony court packages will cost $6,027 in grant funds. No other expenses are
expected.
3) The dictation software is $593 per license. The remaining grant funds of $8,373 allocated to
Huntington Beach will be used to purchase 14 licenses to be assigned for use by police officers.
Timeline and/or project plan: Identify when the goals and objectives will be completed
- The computer training lab will be operational by December 2012.
- The scanning of reports for felony court packages will be implemented within 60 days after receiving
the grant funds.
- The implementation of the dictation software will occur within 60 days after receiving the grant funds.
Funding:
Total Allocation: $31,040
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $2,794
Funds Retained by City /County: $28,246
2012 -DJ -BX -2532 Page 17 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Irvine
The City of Irene (Police Department) proposes to use the 2012 Justice Assistance Grant funding
as follows:
Purpose Areas:
The Purpose Area for the stated project will be to support frontline law enforcement in the area of
education.
Proaram Narrative:
The City of Irvine is a master planned community spanning over 65 square miles and geographically is
that largest municipality in Orange County. The City's population is approaching 219,000 and has
dramatically increased as a result of several new residential developments. Irvine's daytime population,
including the business community, is estimated at over 350,000. Irvine is also home to 36 public schools
and the University of California Irvine with a student population of 22,122. hr response, the Irvine
Police Department has grown considerably and currently consists of over 200 sworn officers and 90 non-
swom civilian employees.
In order to broaden leadership skills among frontline law enforcement supervisors, a dynamic and
impactful training course is planned to take place in the fall of 2012. The training course will include
several topics covering leadership traits, risk management, effective communication, employee
morale /wellness, strategic planning and training for success.
The Irvine Police Department is proud of the men and women who make up its ranks and deserve the best
leadership possible. Many of the Department's frontline supervisors have been in their current positions
for less than three years and would benefit from receiving enhanced training in the aforementioned areas.
Goals of the project:
To ensure a forward - thinking, proactive supervisory unit who will carry the Irvine Police Department into
the next decade. These supervisors will develop a better working understanding of:
- Leadership principles
-Risk management techniques
- Effective communication skills
- Employee morale and wellness measures
- Efficient planning models
- Training techniques for success
Strategies to be used for project:
This training will be presented in an intensive and compressed one -day course, facilitated by a
professional trainer. The presenter will engage the supervisors to participate in a dynamic class
discussion on leadership and the above topics. Success will be measured by the number of participants
and comparing the supervisors' leadership skills before and after the training.
Project identifiers:
-Law Related Education
- Policing
2012 -DJ -BX -2532 Paae 18 of 30
ATTACHMENT A
Budget and Budget Narrative:
2012 -DJ -BX -0057
The Department of Public Safety will interview and select the best qualified trainer within the budget
parameters to provide the enhanced training. The Justice Assistance Grant will be solely used to cover
costs associated with the "Consultant /Contract' fee for the trainer.
Timeline and/or project plan:.
The proposed project is anticipated to be initiated and completed within twelve - months of receiving the
2012 Justice Assistance Grant.
Funding:
Total Allocation: $10,278
PROACT Contribution: (10 %) $1,028
Administrative Fee: (9 %) $925
Funds Retained by City: $8,325
2012 -DJ -13X -2532 Page 19 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: La Habra
The City of La Habra proposes to use the 2012 Justice Assistance Grant funding, as follows:
Purpose Areas:
Purpose area is Law Enforcement Technology Improvement
Program Narrative:
Outline the Proposed pr og am activities
The La Habra Police Department proposes to use the 2012 JAG funds to purchase a replacement booking
mug shot software system. The current system (CABS) is at the end of its life and the manufacturer no
longer support's this software. The City of La Habra has not budgeted fund to replace the aging
photography software. It is imperative that the jail begin to utilize a new booking photo capture system to
record and retain booking photos of arrestees.
Provide a brief Analysis of the need for the programs —
The current booking photo system is outdated, functioning poorly and is no longer supported by the
vendor who created it. There is no way to repair the software once it fails. Digital mug photos are the
standard in Orange County and like all other Orange County agencies; La Habra PD uses the "Hunter
Camera System" in its jail. While this system operates the camera, it is dependant on mug photo capture
and management software to function.
Goals of the protect:
The goal of this project is to purchase booking photo software.
Strategies to be used for project:
Staff at La Habra PD has obtained a bid for a suitable jail photo management software system (JLBaRS)
from an Orange County based police I.T. consulting firm. The entire JAG grant allocation for the City of
La Habra ($11,308) will be spent on this software purchase at a cost of $16,114. The balance of the
purchase price, roughly $4,800 will come from City funds.
Project identifiers: See JAG Identifiers (attached)
Computer hardware /software
Criminal Intelligence Information Systems
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants /Contracts, B an Other category)
The jail booking photo management system cost. 516,114. The full allocation of $11,308 will be spent. on
this purchase. The balance will come from non - budgeted City funds.
2012 -DJ -BX -2532 Page 20 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Timeline and/or project plan: Identify when the goals and objectives will be completed
This project involves a relatively simple purchase and installation of computer software and it is
anticipated to be completed within 120 days of grant approval.
Funding:
Total Allocation: $13,960
PROACT Contribution: (10 %) $1,396
Administrative Fee (9 %): $1,256
Funds Retained by City /County: $11,308
2012 -DJ -BX -2532 Page 21 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Newport Beach
The City of Newport Beach proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Prevention and Education
Program Narrative:
Maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention
Program under the LLEBG program (now JAG).
The Newport Beach Police Department has seen a steady rise in burglary from motor vehicles crimes.
The Department is utilizing several crime prevention campaigns to educate community members on how
to avoid becoming a burglary from motor vehicle victim. This includes our TLC, Take your valuables,
Lock your car, and Close your Windows corrunuaity outreach program. .
Goals of the Project:
The goal of the program is to maintain a highly visible program dedicated to
1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime
prevention, and 3) Enhancing the perception of security within the community.
Strategies to be used for Project:
Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community
crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare
the community to take crime prevention measures. Utilization of evolving social media mediums to
deliver the Department's crime prevention messages.
Project identifiers: See JAG Identifiers (attached)
Newport Beach Police Department identifies this project as Crime Prevention.
Budget and Budget Narrative:
The funds from this grant will off -set the annual salary and benefits of our full -time Crime Prevention
Specialist ($ 109,712).
Timeline and/or Project Plan: Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of the grant.
Funding:
Total Allocation: $10,048
PROACT Contribution: $1,005
Administrative Fee (9 %): $904
Funds Retained by City: $8.139
2012 -DJ -13X -2532 Page 22 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Citv: ORANGE
The City of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
The purpose area for use of funds is Law Enforcement.
Pram Narrative:
Each year more than five thousand pieces of property and evidence are processed, cataloged and booked
into the Orange Police Department's property and evidence room. With over 400 firearms and 3000 plus
narcotics cases at any one time, attention to detail is a must. Organization and proper retention of these
items is often a daunting and relentless task requiring specialized equipment to properly maintain and
store these items for extended periods of time. In 2011, the Orange Police Department began a
reorganization process to catalog and efficiently store items in its possession. This reorganization requires
the procurement of additional shelving and storage units.
Goals of the project:
To procure several shelving units which include secure, open, and wire shelving to better organize and
store property processed and booked by the Orange Police Department. This equipment will allow for the
efficient storage and safekeeping of items, as well as affording the ability to organize and audit these
items with greater efficiency.
Strategies to be used for project:
Not Applicable
Project identifiers:
The JAG Identifier is equipment - general.
Budget and Budget Narrative:
Jag funds will be used to purchase and install shelving unit within the Property and Evidence room as
Follows:
Heavv Dutv Shelving
Rows One and Two- Secure Shelving. Each row is comprised of two sections and has the
cumulative dimensions of: 7' 3 /4 "Lx]S', 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings. Each row has one roll down security door. Doors are keyed alike.
Rows Three and Four- Coen Shelving. Each row is comprised of six sections and has eight
cumulative dimensions of: 22'1/4" Lx18' 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings.
2012 -DJ -BX -2532 Page 23 of 30
ATTACHMENT A
Wire Shelvino
2012 -DJ -BX -0057
c Four sections. Each section id 36 "Wx24 "Dx63" H and is configured with five shelves and four
openings with casters.
The total cost of tivs equipment, including all applicable freight, installation and sales tax is $14,485.00
Timeline and/or project plan:
Once the funds are received and made available through the City's normal approval process, it is
anticipated that bidding and equipment ordering will be completed in six to eight weeks. Once the
equipment is delivered and installed, it will be put to use immediately. The difference in the cost of the
project and the JAG funds received leaves a balance of $3061. This balance will be offset by Prop 69
funds received earlier from the county.
Fundins:
Total Allocation: $13,551
PROACT Contribution: (6.7 %) $908
Administrative Fee (9 %): $1,220
Funds Retained by City /County: $11,423
2012 -DJ -B1 -2532 Page 24 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Santa Ana City:
The City of Santa Ana proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
— Law Enforcement;
Program Narrative:
Outline the Proposed program activities —
Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and
Career Criminal Unit with suppression units working overtime to target enforcement of gang members
and Career Criminals involved in violent behavior. The department currently lacks the manpower and
fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods
being most affected by the current state of affairs and will be funded for the three year grant period. Tlris
funding will equate to approximately 1,370 hours of additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act
Program in support of their operational needs
Provide a brief Analysis of the need_for the programs —
The Santa Ana criminal street gang population of approximately 6,900 which accounts for the less than
two percent of the City's population, this criminal element constitutes a significant impact on fear in the
community and threatens the safety and stability of our neighborhoods.
Goals of the project:
The goal of this project is to reduce criminal activity and increase public safety through enhanced
enforcement efforts
Strategies to be used for project:
The use of selective enforcement overtime coupled with crime analysis data allows resources to be
specifically deployed in areas of increased criminal activity during time frames found to be most
beneficial to project goals:
i. Contact gang members and Career Criminals to gain intelligence and investigative information
for prosecutorial purposes
2. Increase the number of arrests and prosecution of gang members and Career Criminals
3. Reduce the fear gang members and Career Criminals evoke in the community through high
visibility police presence and enforcement activities
2012 -DJ -BX -2532 Page 25 of 30
ATTACHMENT A 2012 -DJ -BR -0057
Project identifiers:
Gangs; Career Criminals
Budget.and Budget Narrative:
Funds will be utilized for personnel overtime. No funds are allocated for travel, supplies, consultants or
contracts.
Overtime: $102,765.00
1,370.2 hours @ $75 per hour
Timeline and/or project plan: Identify when the goals and objectives will be completed
Months 1 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the
grant
Funding:
Total Allocation: $126,869
PROACT Contribution: (10 °/) $12,687
Administrative Fee (9 %): $11,418
Funds Retained by City /County: $102,764
2012 -DJ -BX -2532 Page 26 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Stanton
The City of Stanton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law enforcement
The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large
Hispanic immigrant population and the resulting language barrier can cause a gap between residents,
businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to
their immigration status. Stanton is home to several active criminal street gangs which use fear and
intimidation of residents as a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices we intend to increase awareness and positive
interaction among residents, business owners and law enforcement in a community effort to reduce crime.
Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active
and flourishing business community supported by its residents. It is a commonly recognized fact that
public support is necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the public increases
police legitimacy and affects how well they can control crime.
Prozrani Narrative.
Outline the Proposed program activities —
To increase law enforcement presence in the community. Use of overtime to place personnel into problem
areas of the City, either on foot, bicycle or patrol car. Their efforts will be directed to combat a growing
graffiti, gang, and other crime problems. This will be done in an effort to reduce crime and blight in the
City of Stanton.
Provide a bri.efAnalysis of the need.for the programs —
Staff will determine target areas for which personnel will utilize crimes and calls for service data and
work with the OCSD Crime analysis unit to patrol during times that have higher activity levels. The target
areas will be chosen based upon level of calls for service, citizen complaints, Part I and N crimes. The
type of area will also determine the type of patrol to be used, certain high density housing areas will use
either foot or bicycle patrol. Larger sprawling gang areas may require a vehicle.
Goals of the project:
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
2012 -DJ -BX -2532 Page 27 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Strategies to be used for uroiect
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffrti and increased complaints.
Project identifiers: See JAG Identifiers (attached)
Overtime (Deputies for directed enforcement efforts)
Budget and Budget Narrative:
Personnel OT- $8,946.10
Timeline and/or project plan: Identify when the goals and objectives will be completed
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborbood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism /graffiti and increased complaints.
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $11,710
PROACT Contribution: (10 %) $1,171
Administrative Fee: (9 %u) $1,054
Funds Retained by City/County: $9,485
2012 -DJ -BX -2532 Page 28 of 30
ATTACHMENT A
City: Westminster
2012 -DJ -BX -0057
The City of Westminster proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Area:
Law Enforcement
Program Narrative:
These grant funds are intended to provide the funding costs for I part-time Property
Technician/Police Aide to be shared by the Westminster Police Department's Forensic Services
and Property and Evidence Divisions.
Due to the recent advancements in the ability of criminal laboratories to detect a person's DNA in
minute amounts and on almost any type of surface, greater emphasis has been placed on
collecting DNA evidence at crime scenes for possible suspect DNA.
Historically, DNA typing was laborious and time consuming in the laboratory, so DNA sampling
was only obtained in the most serious crimes. However, since the laboratory time and the size of
the sample required for an identification has significantly decreased; the demand to collect
samples has significantly increased.
Westminster Police officers are now collecting DNA samples. on all criminal cases. The large
volume of suspect and victim elimination samples has caused a significant backlog in the
Westminster Police Department's ability to collect and process DNA related evidence items. The
grant funded Property Technician/Police Aide will primarily perform related tasks including, but
not be limited to, the collecting, packaging, filing, and transferring of DNA related evidence
between police officers, Forensic Services, Property and Evidence and outside criminal
laboratories.
Goals of the project:
The goal of the project is to eliminate the back log of DNA samples that need to be properly
processed in such a manner that it meets the evidentiary chain of custody required by law. If the
backlog can be eliminated, the technician will be utilized for the efficient processing of evidence
between Forensic Services and Property and Evidence until the 2012 JAG Grant funds are
exhausted.
Strategies to be used for the project:
Existing full -time Forensic Services Technicians and the full -time Property and Evidence
Specialist will determine the most efficient way for the Property Technician/Police Aide to
reduce and/or eliminate the backlog of DNA samples.
Project identifiers:
Law Enforcement -
Process DNA samples to help identify criminal suspects
2012 -DJ -BX -2532 Page 29 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget Narrative:
Part-time Technician: The cost of this position per hour, including part-time benefits, is
approximately $19.94. The Part -time Technician will work approximately 20 hours per week for
44 weeks, or 889 hours or until the 2012 funds are exhausted, for a total of $17,730
Timeline and /or project plan:
The 2012 JAG Grant funds will be utilized to hire a part-time Property Technician/Police Aide as
soon as the funds became available. The position will be maintained until the funds are
exhausted (Approximately 10 months).
Funding:
Total Allocation: $19,483
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,753
Funds Retained by City /County: $17,730
2012 -DJ -BX -2532 Page 30 of 30
ATTACHMENT B
2012 -DJ -BX -0057
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on vour cities letterhead that includes or states the fo11_owin
A. Your agency's request for reimbursement in the amount of $
B. Against Grant Award #2012 -DJ -BX -0057;
C. List of items purchased and types of costs being claimed for the quarter that match your city's
initial write -up /request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current
OJP Financial guide;
E. Letter is to be signed by the person authorized in the JAG Program MOU.
2. Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a Standard Form
SF -425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The Federal Financial
Report is due at the Sheriffs Department Financial Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4/10
Qtr. ending 06 -30-YY due no later than 7/10
Qtr. ending 09 -30 -YY due no later than 10/10
Qtr. ending 12 -31 -YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP
website at: httn: / /www.ojpusdoi.gov /funding /forms.htm
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County
Sheriffs Department (OCSD). The invoice /bill should reference the grant name, grant
number and quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoices /receipts and relevant purchase orders pertaining to federal monies
spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed, if any.
c. Copies of signed check(s) for purchase(s) and general ledger reports clearly
indicating expenditures for the quarter.
All of the above documents must be provided to our office: otherwise your claim will not be
processed. Please send your claims to:
Orange County Sheriffs Department- Financial /Admin. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834- 6675.
ATTACHMENT C
2012 JAG PROGRAM ALLOCATIONS
Award #2012 -DJ -BX -0057
CITY
2012 Funds
PROACT &
Admin. Fee
Total
PROACT
%ALLOC
Amount To
PROACT
ADM. FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$14,548
$2,764
10%
$ 1,455
$ 1,309
$ 11,784
Anaheim
$93,503
$12,155
4%
$ 3,740
$ 8,415
$ 81,348
Buena Park
$19,176
$1,726
0%
$. -
$ 1,726
$ 17,450
Costa Mesa
$22,858
$2,057
0%
$ -
$ 2,057
$ 20,$01
Fullerton
$34,798
$6,612
10%
$ 3,480
$ 3,132
$ 28,186
Garden Grove
$43,185
$3,887
0%
$ -
$ 3,887
$ 39,298
Huntington Beach
$31,040
$2,794
00/0
$ -
$ 2,794
$ 28,246
Irvine
$10,278
$1,953
10%
$ 1,028
$ 925
$ 8,325
La Habra
$13,960
$2,652
10%
$ 1,396
$ 1,256
$ 11,308
Newport Beach
$10,048
$1,909
10/0
$ 1,005
$ 904
$ 8,139
Orange
$13,551
$2,128
101yo
$ 1,355
$ 1,220
$ 10,976
Santa Ana
$126,869
$24,105
10%
$ 12,687
$ 11,418
$ 102,764
Stanton
$11,710
$2,225
10%
$ 1,171
$ 1,054
$ 9,485
Westvtinster
$ 19,483
$1,753
0%
$
$ 1,753
$ 17,730
TOTAL
$ 465,007 1
$ 68,720 1
6%
$ 27,31.6 $ 41,851
$ 395,840
ATTACHMENT D 2012 -DJ -B% -0057
FY2012 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and /or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are:
January 1 — March 31
April 1— June 30
July 1 — September.30
October 1 —December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http:// www. ojp. usd!�j .gov /financialguid.e /index.litm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to funds if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide, Post award
Requirements, Audit Requirements and in OMB Circular No. A -133, Audits of States, Local
Governments, and Non -Profit Organizations.
ATTACHMENT D 2012 -DJ -BX -0057
The submission of audit reports for all grantees shall be as follows:
State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouses Web site at
http: //harvester.census.gov /sac. Do NOT submit your audit reports to OJP unless
specifically requested.
m Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTNT:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabrera(@,,ocsd.ore
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
—. „ v„ 1 V 1 C
i
Department of Justice
1
L Office of Just= Programs
Bureau of Justice Assistance
Office of Justice Programs wrashing,oa D.C. 20531
June 29, 2012
Mr. Bill Campbell
Coumy of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office!of Justice Programs.has approved
your application for funding under the FY 12 Edward Bymc Memorial Justice Assistance Grant (JAG)'ProgramLocal
Solicitation in the mount of S465,007 for.County of Orange.
Enclosed you will find the.Grant Award and Special Conditions' documents. This award is subject to all administrative and
financial requirements; including the timely submission of all financi al andTrogramroatic reports, resolution of all interim
audit findings, and the maiuunince of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to tern unaiion for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
Program Questions, Carrie Booth, PrOgram.Manager at (202) 305 -7426; and
Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo @mdoj.gov.
Congratulations, and we look forward in working- with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
Departmentof Justice
+. '..
`•- I' Office of Justice,Programs
Office.for Civil Bights
W.Wh gran. D.C. 20371
June 29, 2012
Mr. Bill Campbell
County of (range
1 O.Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell
Congratulations on your recent. award. In.establishing Financial: assistance programs, Congress linked the mccipt.OfFedetaJ' funding 'to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR); Office of Justice Programs;(OJP); U.S. Department Of.Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureau,; the Office on Violence Against
Women (OVW), and the Office of Community Oriented'Policing:Services (COPS) comply with.applicable Federal civil righnsmmtes and
regulations. We at OCR are available in help you and your organization meet the civil rights requitemems"tliat comawiih Justice
Department funding.
Ensuring Access to Federally Assisud Programs
As:you know, Federal laws prohibit recipients Of financial assistance from discriminating on the basis of mce, color, national origin,
religion, sex, or disability is funded programs or netivities,.nol,only in mspertio employment practices but also in the delivery of.services.or
benefits; Federal law: also prohibits, funded programs or activities from discriminating on the basis of age tit the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Tide VT of the Civil Rights Act of 1964,42 U.S:C. § Mood, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to then programs and.nctiiities for persons with limited
English proficiency (LEP). For mom information on the civil rights responsibilities that recipients have in providing language services m
LEP individuals, please-see the website at hap://www.lep.gov.
Ensuring Equal Treatment for Falth -Based Organizations
The Department of Justice has published a regulation specifically pertaining to.the funding of faith -based organizations. In general, the
regulation. Participation in Justice DepartmentProgmms by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the•EqualTreatment Regulation 28 C.FYL part 38, requires State Administering Agencies
to beat these organizations the same as any otherrappricant orrecipient. The regulation prohibits State Administering Agencies.frona making
award or gemtadminisuation decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the.Depamoentof Justice to fund inherently
religious.activitics. White faith-based organizations can engage in non - funded inberently-mligious activities, they mustbe held separately
from the Department of Justice funded progmm and customers or beneficiaries cannot be compelled to participate in them. The. Equal
Treatment Regulation also makes clear Ihatorganizstions.panicipating in•prbgrams funded by the Department of Justice are not permitted to
discriminate in the provision of services an the basis of a beneficiary's religion. For more information on the reghlatiou, please see OCR's
websim a hnpJ/ www .ojp.usdoj.gov /ocr /etlbo:htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act: as amended; the Victims of Crime
Act. as amended; and the Juvenile Justice and Delinquency Prevention Act,.as amended, contain • pmhibitions-against discrimination on the
basis of religion in employmrem. Despiteffiese nondiscrimination provisions. the Justice Department has concluded that the Religious
Freedom Resmm ton Act (RFRA) is reasonablyconsuued, on a case -by -case basis, to require that its funding agencies permit faith-based
organizations-applying for funding under the applicable program statutes both to.teeeive DOFfunds and to continue considering religion
when hiring staff, even if the statute that authorizes thefunding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA m the smarms that prohibit. discrimination in employment may be directed in this
Office-
Enforcing Civil Rights laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the woMorce, are subject to the prohibidons against unlawful discrminadon. Accordingly, OCR investigates recipients. that
are the subject of discrimination complaints from both individuals and groups. Inaddidon, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits thin require recipients to submit dam showing that theyyareproviding services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial.assistance subject to the nondiscrimination
provisions of the Omnibus (rime Control and Safe Streets Act (Safe Streets Act) 61`1968, 42 U.S.C. § 3789d(c)..or othcr:Fedcral.grant
program requirements, must meet.two additional requirements:(1) complying with:Pederal regulations pertaining to the development of an
Equal Employment Opportunity Plan (ESOP). 28 C.F.R. § 42.301 -308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42'.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 82, or certain Federal. grant
program requirements, your organization must comply with the following'EEOP reporting requirements:
If your organization has received.an award for $500,000 or more and has 50 or more employees (counting both full - and part -time
employees but excluding political appointees), then ithas to prepare an ESOP, and submit t.it,to -OCR for review within' 60 days:from.the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at httpd /www.ojp.usdoj.gov icier /e op htm. You
may also request technical assistance Fromm EEOP specialist at OCR by dialing (202) 616 -3208.
If your organization received an award between $25,000 =it $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization-has (o.maintain.rhd EEOP on file and
make it available for review on request In addition, your organization has to complete Section B of the Certifiraten Form and ietum'it to
OCR. The Cenificaton Form can be found at http://www.ojp.usdoj.gov/oc;deeop.lim.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a- medical institution, educational institution, nonprofit organization orindian tribe, then your
organization is exempt from the ESOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http: /Jw .ojp:usdpj.gov /oa /=p,htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or Sete administrative agency makes an adverse finding of discriminution against your
organization after a due process hearing, an the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review. -
Ensuring the Compliance of Subrecipieats
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting anEEOP,reporling Findings of
Discrimination, and providing language services to I, EP persons. Sete agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subreeipiems,
If we can.assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202)307 -
0690or visit ourwebsite athrtpJ /www.cjp:usdcj,gov /ocr /.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
z f 'Bureau of Justice Assistance
1. RECIPIENT NAME AND:ADDRESS (I.dmilin6 Zip Cade)
Cmimy of Omnge
10 Gvic C.w Plena
S.m Ana CA 92701
IA. GRANTEE
950009281
3. PROJECT TITLE
Local Law Enfmceinem.Pmgr
Grant
4. AWARD NUMBER: 201'.
5. PROJECT PERIOD:.FROM
BUDGET PERIOD: FROM
6. AWARD DATE 062921
9. PREVIOUS AWARD AMOUNT
I0: AMOUNT OFTHIS AWARD
J L TOTAL AWARD
PAGE I OF 7
101D12011 TO 09=015
immou TO 09A020L5
7. ACTION
Ldual
I1SPECIALCONDMONS '
THE ABOVE GRANT PROJEGr IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS *ARESET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORYAUTHORITY'FOR GRANT
This pmject.is,suppond.nnde FY 12(BJA- JAG) 42 USC 3750. ct seq.
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Deaix O Do.dl
Di..,
17. SIGNATURE OF APPROVING OFFICIAL
SO
5465,007
5465.007
_GRANTEE ACCEPTANCE
1 S. TYPED NAME AND T17LE OF AUTHORIZED GRANTEE .0ItriAl,
Bill Camphcll
Bondofsupc m. Chsir
19. SIGNATURE OF
RECIPIENT OFFICIAL 119A. DATE
I. AGENCY USE ONLY
• M. ACCOUNTING CLASSIFICATION CODES 21. LDlUGT0141
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. PONS AMOUNT
X B DJ 80 DO 00 465007 I !
DIP FORM4000a (REV. 5-87) PREVIOUS EDI TJONS AREGBSOLETE.
On, FORM 40002(REV. 0.88)
Department of Justice
Office of fustice Programs
Bureau of justice Assistance
PROJECT NUMBER 2012-Dl- BX.0057
AWARD CONTINUATION
SHEET i PAGE 2 OF 7
Grant
AWARD DATE 0N!9no12
SPECIAL COND177ONS
1. The recipient agrees to comply, with the'l=- cial and administrative requirements set- forth'ln the current edition of.the
Office of Justice Programs (OJP) Financial Guide.
2. Therecipient acknoMedges thaFfailure to submit =acceptable Equal Employment OpporatnityPlan.(if.regipieuCis
required to subinitone.pursuanl to 28 C.F.R. Section 42.304 that is approved by the Offtce.for Civil Rights; is:a
violation of its Certified Assurances and may result in suspension or temtinati an of funding, lm6f sueh'flme as the
recipient is in compliance.
3. The recipient agrees to comply'with the orgardzati onal, audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and f"erunderstands and agrees'thatfuods.may be vrithheld, or
other related requirements may'.be.imposea, if outstanding:audit issues (if any):frdin OM&Cucular.A 7133 audits'(and
any other audits of OTP gran @funds) are not satisfactorily and promptly addressed, as further desciitied in the currant
edition of the OJP Financial Guide.
4. Recipient understands and agrees1hat itcamot use any federal funds, either directly or, indirectly, in support.of the
enactment, repeal; modification or adoption of any law, regulation or policy. atany level of government, vtithout the
express prior written approval 5POJP.
S. The recipient must promptly refer to the DOI OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has:either 1) submitted ,a false claim for grant funds under the False Claims
Act; or 2) commiaed a criminal or. civil violation of laws pertaining to fmbd, conflict of interest; bribery, gratuity, or
similar miscoaduct'invblving grant funds. 7his.condition also applies to any subrecipienfs. Potenfial.fraud, waste,
abuse, or misconducushould be reported to the 010 -by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 PermVivania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.hotline @usdoj.gov
hotline: (contact information in English and Spanish): (800)869 - 499
or hotline fax: (202) 616 -9881
Additional information is available from the DOI OIG website at www.usdoj.gov /oig.
6. Recipient understands and agrees that it crumol use any federal funds, eimer directly or indirectly, in support of any
contract or subaward.to'either the.Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OIP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.FR parts 66, 70.
OM FORM 40OW2 (REV. 188)
Department of Justice
i Office of Justice Programs AWARD CONTINUATION
;. ., Bureau of Justice Assistance SHEET PAGE 3 OF 7
�.
��. Grant
I
PROMCTNUMBER 20L2- Dl -aXDm7 AWARD DATE GM912012
SPECLLL CONDITIONS
S, The recipient agmesto comply with applicable requirements regarding Central Couractor Registration (CCR) and
applicable restrictions onsubawards to firsGiier subrecipients stmt do not acquire and provide a:Daw Universal
Numbering System (DUNS) number. The details of recipient bbligations are posted on the Office of Justice Programs
website at htrp:f /www,ojp.gov /Nndi Lg/=.htm,(Award'condition: Central Contractor Registration and,Uni.vetsal
identifier Requ- vements),.and:amincorpomtcdby reference hem. This special condition does not apply to an award to
an individual who received the award asa natural:person (i.e., unrelated to any business or non =profit organi2ation'that
he or she may own'or:operam in his or fier name).
9. Pursuant to Executive Order 1, 3513, "Federal Leadership on Reducing TeXLMeMSegigg VA le Driving;' 74 Fed. Reg.
51225 (October, 1, 2009);. the Depardnent encourages recipients and.sub recipienlado adopt and.enfome.policies
hawing employees.,from,texrmassaging while driving;any vehicle ilrnins•.the coupe of performing work funded by [his
gram, and to'esiablish workplacesafetyypolicies and conduct educatioa, awmmness, and other ounrachAd decrease
crashes caused by di'stracted'dri"vers.
10. The recipient agrees So comply with all applicable laws, regulations,; policies, and guidance (including specific cost
limits, prior approval and reporting requirements; where apphcable),govemigg the.tsse of federal.f lids for expenses
related to cmlfereaces, meefings, innings, arid other events, including the provision of food and/or beverages,ai such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available at www.ojp.gov /fuoding/confeosthtm
11. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25;000 or more and in
certain circumstances, in report the names and total compensation of the five;most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA.Stibaward
Reporting System (FSRS). The.detarls of recipient obligations, which derive from the Federal Funding Accountability
ari6Transpemacy Aetof 2006 (FFAT.A), are posted on the Office of Justice Programs web site at
httpll /w .ojp.gov /funding/ffam -htm (Award condition: Reporting Subawanls and'Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to
an individual who received the award as anatural person (i.e., unrelated to any business or non -profit organization that
he or she may own operate in his or her name).
12. The. recipient agrees that all income generated as a.direct result of this award shall be deemed program income. All
program income earned must be accounted, for and used for the purposes of funds pmvided under this award; including
such rue being consistent with the conditions of the award the effective edition of 03 Financial Guide and, as
applicable, either (1) 28 C.F.R Part 66 or (2)'29 CFA Pan. 70 and 2 C.F.R. Part 215 (OMB Circular A -110). Further,
the use of program iucome must be reported on the quarterly Federal Fnancial'Report, SF 425.
OJP FORM 4000f2 (Rev, 4-89)
Department of Justice -
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE a OF 7
W a ,
Grant
PROJECTHUMBER 2012- DJ- BX-0051 AWARD DATE 06292012
SPECIAL CONDITIONS
13. The grantee agrees to assistBJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirementsin We.use.of.th"ese
gram funds, either directly by the,granice,or by a subgramee. Accordingly; the grantee agrees to first determine if any
of the following activities will be funded by the gram, prior to;obligatipg.fundsfor any of these purposes. If it is
delermined9hat any of the fdllowing activities will be funded by the.grany the,gmnree agrees to contact BJA-
Ile granme undersmads that this: special.condition applies in its following new activities whether ornot they are being
specifically funded with these grant funds. That is, arlong as the activity is being conducted by the grantee, a
subgrantee, or any third patty and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation orremWeling of a properly located in an onvironmentally or historically sensitive area, including
properties located..witlun -a 100- yearilood plain, a*wellapd, -or habitat for endangered species, or a property listed.on'or
eligible for lisdng.on the.Nallmid Register of Historic Pieces; -
c. A renovation, lease, oranyproposed use.of a building orfacility that will either (a) result in a change,in it's basic
prior use or (b) significantly change its's'[zet
d. Implemenmtioo Of 2 raw program involving the use'of'chemicalsother than chemicals.tharam (a) Purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. hnplemereadon ofa program relating,to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure ofrcladdes me methamphemmine laboratories.
The grantee understands'and agrees that complying with NEPA may mquirer the preparation of an Environmental
Assessment and/or an Environmental Impact. Statement, as directed by B'JA- The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
hup:li www. ojp. usdoj.govBJAiresourcc /nepahtml, for programs relating td methamphetamine laboratory operations.
Application of This Special Condition to Grantee's, Existing Programs or Activities:.Eor any of the gramee's,or its
subgantces' existing programs or activities-that will be funded by these grant funds, the grantee; upon.specific request
from BJA, agrees to cooperate with BJA in any preparadon by BJA of a national or program environmeaud assessment
of that funded program or activity.
14. To avoid duplicating existing networks or IT systems,in any . initiatives funded by BJA for law enforcement information
sharing systems which involve interstatecmmectivity between jurisdictions, such systems shall employ, td the extent
possible, existing oetwod-s as- the.communication backbone to achieve interstate connectivity, unless'the,grantee can
.demonstrate to the satisfaction of BJA'that Us requirement would not.beecst effective or'would.impair the
functionality of an.existing or proposed IT system.
15. In order to promote information sharing add enable intefoperabiliry among disparate systems. across the justice and
public safety community, OJP iequires the.grantee to comply wiLICDOPs Global Justice Irifomtalion.Sharing Inifiative
(DOps Global). guidelines and recommendation for this particular grant. Grantm.shall.conform to the Global
Standards Package (GSP), and all constituent elements, where applicable, as described an
hnpJ lwww.it:ojp.gov /gsp_gmwondidon. Grammshall document planned approaches todriformation sharing and
describe compliance to the GSP'and appropriateprivacy policythat.pt'otects shared information; on provide detailed
justification for why an alternative - approach is recommended.
OIP FORM 40W- (REV. 4-88)
I Department of Justice 1
I
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SYMT PAGE 5 OF 7
� Grant
-- PROIEUNUMSER 7012- DJ- RX4057 AWARD DALE o6R.BP.An
SPECIAL CONDITIONS
16. The recipiemis required to establish a-bust fund account (The trastfund may'ormay not be an interest, hearing
account -) The fund, including my interest may not be used to pay debts or cxpepses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Pmgram (JAG). The reeipiennalso agrees to obligate
and expend the grunt'ft tads' inthetrust #und(iucluding'any'intemst earned) during the;perioddf the grant Giabtfuo'ds
(including any interest - earned) not expended by the end.of ilie grant period must be returned to dvi'Bureau of Justice
Assistance no later than 90 days.afterthe.end of the grant period, along with the fund submission of the Federal
Financial Report (SF -425).
17. JAG funds may be used to purchase bulletproof vests for an.ageory, but may not.be used as the 50% match for
purposes of the Bulletproof Vest Partnership (B VP) program.
18. The recipientagrees.to submicasigned certification that that all law enforcement agencies receiving vem purchased
with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state.agmcies musukeep signed
certifications on file for any subrecipiems planning to utilize JAG funds forbulletproof vest purchases.,Thi's policy
most be implace for at least all uniformed officers before any FY 7,012 7AG.fundi'ng can be used bythe.agency for
bulletproof vests. There are no requirements regarding the nature of the-policy other than it beimg�a.mandatory wear
policy for all uniformed officers while on duty.
19. Bulletproof vests purchasedwith'7AG funds may be purchased at any threat.level, make or model, from my distributor
or manufacturer, as long as the vests have been tested and found to comply withrapplicable National institute of Justice
ballistic or stab standards. In addition, bulletproof vests purchased with JAG funds must be Americon, made. The latest
NU standard infnanation can be, found here: h[ tp:// www. nij.gov /topics/technologyfoody- armor /safety- initiadve:h[m.
20. The recipient agrees that any information technology system funded or supported by OR funds will comply with 28
C.F.R. Part 23, CHmitud Intelligence .Syste ms Operating Policies, if OJP determines this regulation to be'applicable.
Should OJP determine 28. C:F.R. Part.23 to be applicable, OJP may, of its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 CRK Part 23 occur-the recipicdtmay be fined as per 42'U;S.C.
3789g(c )-(d). Recipient may not satisfy such a foe withtederal funds.
21. The recipient agrees to ensure that the Stare- Information Technology Point of Contact receives written notification
regarding any information technology project funded by [his. grant during, the' obligation and expenditure perietl This is
to facilitatc-comtuunication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In.aft6ba, the recipient agrees to maintain an - administrative file
documenting.the meeting of this requirement. For'a list of State Information Technology Paints of Contact, go to
hirp:llwww.it.ojp.gov/dcfaulLaspx?wu=poli*AxidPru dcc&pagc= 1046.
22. T iagranue agrees to comply with the applicable requirements of 28 C.F.R. Pan 38, the Department of Justice
regulati on governing "Equal Treatment for Faith Based Organizations" (the "Equal TreatmenrRegulation" ). The Equal
Treatment Regulation provides in part that Department of Justice grant.awards of direct may not be used to
fund any inherently religious activities; such as worship, mbgiotis instruction, of limselyt'vatioa. Rccipienis of direct
grants.may still engage in inherently religious activities, but such activities must be separate iii lime or place from the
Department faf Justitice forded program, and participation in such activities by individuals-receiving.-services from the
grantee or asub- giameemust be voluntary. The Equal Treatment Regulation also.makes clear 'tha[ organizations
participating is programs directly funded by the Department of Justimare not permituxl %to discriminate in the provision
of services on the basis of a beneficiary s religion. Notwithstanding any other special condition of this award, faith.
based organizations may, in some circumstances, consider religion as a basis for employment. See
hup://www.ojp.govlabout/mr/equal-fbo.hmL
23. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
OJP FORM 400012 (REV. 488)
i Department of Justice
Office of Justice Programs
1 i Bureau of Justice Assistance
PROJECTNMIDER, 7012 -DI -13X -0057
AWARD CONTINUATION
SHEET PAGE 6 OF 7
Grant
AWARD DATE 061292012
SPECIAL CONDMONS
24. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46:mdall Office of Justice Programs policies and
procedures regarding:the protection of human research subjects, including, obtainment of frtstimtional Review Board
approval, if appropriate, and subject informed consent.
25. Grantee agrees to comply with all confidentiality requirements of 42 U.S.0 section 3789g.and 28 C.F.R. Pan 22 that
arc applicable to co0cction,-use, and revelation of data or information, Grantee furthcragrees, as a condition of grant
approval, to submit a Privacy Certificate•dlat i$ in accord With requirements of 28 C.F:R, Part 22-and; in particular,
section 22.23.
26. The recipient agreevLhatfunds received under this award will oncbevsed =to supplant State or local funds, but %iW be
used to increase the amounts of such funds that would; in the absence'o @Federal funds; be made available for law
enforcementnetivides.
27. Award recipients' must submit quarterly aFederal. Financial Report (SF- 425). and' annual performance reports through
GMS(htipSi//gmts.ojp.usdoj.gov.). Consistent with WnDepamnent' s< msponsibilJdes udderthe 'Government
Performance aad'ResuhsAct (GPRA), P.L. 103-62, applicants who receiveiudding-trader this solicitation most
provide data that measure the results of their work Therefore, quarterly performance metrics repons'must be submined
through BIA's Performance Measurement Tool (PNM website (www.bjaperfomrancetools.org). For.more detailed
information on reporting and other JAG. requirements, refer to the JAG reporting requirements ivebpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
28. The recipient agrees to mooflor subawards under this JAG award in accordance with all applicable stannes, regulations,
OMB circulars, and guidelines, including the 01P Financial Guide, and to include the applieable conditions of this
award in my subaward. The recipient is responsible for oversight of subrecipient spending and, monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipienls. The recipient agrees to submit upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
29. Award recipients must verify Point of Contact(POC); Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
hrcorrect or' has 'changed, a. Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS).to document changes.
30. The grantee agrees that within 120 days of award acceptance, each member of a law enforcemen( ink farce funded
with these funds who is.a ask force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (mtemet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.cifli.org). All current and new�task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requitement. This training aftmses:task force effectiveness as well as other key issues
including privacy and civil liberdeslrights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Cenrer for Task Force Integrity and Leadership (www.ctfli.org).
OJP FORM'. 4000(2 (REV. 4-88)
Department of Justice i
< - OfficeufJuseceprograms AWARD CONTMATION
Bureau of Justice Assistance SHEET PAGE 7 OF 7
°� .✓ '
Grant
PROJECT NUMBER 2012- DJ- BX-0057 AWARDDAn 06!292012
SPECIAL CONDMONS
31. With respect to this award, federal funds.may not be used to pay cash. compensation (salary plus bo ruses)'[o any
employee-of the award recipientata rawthiit exceeds ilOr%'of'the maximum'annual.salary payibkto a memberof the
federal governments Senior Executive Service (SFS).at an agency with a Certified SES'Pe'rformance Appmisnl System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is.paid with-non- federa .funds.)
This Undtation on.compensabon rates allowable tinder this award.may:be waived on an individual.basisetthe
discretion of the OJP official indicated ia.the program announcement under which this awardis made.
32. Recipient may not expend or drawdown funds until the Bureau ofmUce Assistance. Office of Justice Programs has
received and approved -the signed Memorandum of Understanding (MOU)�between the disparate jurisdictions.and:has
issued a Grant Adjustment Notice (GAN) releasing this special condition.
33. Recipient may notexpendordrawdown funds until the Burcau.of Justice Assistance, Officc of Justice Programs has
received documentation • demonstrating that the stateorlocal. governing bddyaeview.and/or communhy notification
requimmems.have been metamd bas issued aGrantAdjustment NOtice(GAN) releasing tRs spc6dl- condition.
OJP FORM 40002 fREV.4-88)
Department'of Justice
'i
;# Office of Justice Programs
Bureau of Justice Assistance
Wmh(ng�an D.C. 30571
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal.justice:system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the' grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must fast determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine rnethamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental
Impact Stztement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http:// wvrw. ojp. usdojigovBIA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
Y„ Department of Justice
GR?iNT MANAGER'S MEMORANDUM, PT. 1:
Office of Justice Programs
l
PROJECT SUMMARY
_ Bureau ofJuslice Assism¢ce
I
z >+ -
Grant
r2012DJI�IBX-0057 T NUMBL•R
PAGE I OF I
7 This prvjccr u supportu4uvdv FY32(BJA - JAG) 42 USC 3750, or
ttq. -
I. STAFF CONTACT (Namc&bdcphorenumbar)
2. PROJECT DIRECTOR (Name, adder& tdcphooevumbcr)
C.'icaoath
Susie Cabrcm
(202) 30-7426
Admihistradve Munger
431 The CiiyCnive South.
'
Or@nBe,.CA 92868 =3303
(734)935 -6869
! 3s. TITLE OFTNE PROGRAM
3b. POMS:CODE (SEE INSTRUCTIONS
BJA FY 12 Edu.&Byroc Mcinofbal Jusdcet Aesumnce Grs4QAG). Program ON REVERSE)
4. Trr7;OF PROJECT
Loral law Enfro ent Pmgrms
S. NAME &. ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBG RANTEE
County of Gestic -
10 Civic Center Plat,
Sanm Aae. CA 92701
1
I
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM; . 10/012011 TO: 09/302015
PROM: 10/012011 TO; 09/302015
1, 9, AMOUNT OFAWARD
110. DATE OFAWARD
S465,007
I 06'292012
I1: SECOND YEAR'S BUDGET
�
I 12. SECOND YEAR'S BUDGETAMOUNT
13. THIRD YFAWS BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (Sec instruction ov ¢vase)
The FAuzrd BIrrve Memorid Juuicc Assismnce Grant Program
(JAC) dluws'sm'� and units of locd govcrmncnt including bribes, to euppon a broad rsge of
ectin,mcs m pr eml sed coned crime based on their own rare and lo¢I mxds arul rnndidons. Grant fueds can Dc used for stme end local inidadves. ashdcal
assisunca, noticing. personnel..equipmene supplies. can ,touc d
suppom sort infosmedonsystems for criminal justice. including for any one or mom of the
following purpose aseae U low rnfineemenb pmgrems: 2) pmsecudoo send coatt pmgreres: 3) prevention and ech odoo pmgmms; 4) emr¢dons and community
eortectiovs programs: 5) drug yr -aurem not enrot¢mcnt programs: 6) plsowng, evduadoo, and technology improvement pr g,.; end 7) crime siosi u end
witness programs Ind., than cmnpcvsstion).
The County ofOrsgr will rea "wc gmntlsuuls node the 9vrceu
of Jvsbia Assisunce FY 2012JAC Hoed Pmgrvn. The fu Ws will be utilircd bo supporz a broad
range of 2fdVides to Prevcnr a Mnvol crime within the commuviry. The County has been cteralled as dispmn[e and 16ejoint appliearioe includes tomreen rod¢oC
OJP FORM 40082 (REV. 4-88)
local govem rcul for which the applicant and fiscal 4gent is the County of Orenge.
The goals or the pmjmarcto now IoW and sum iniriadva such as: rvnd cmhaiml nssismacc, training. P omrcl, egoiPmem, saPPlies, eommemal soppoa.
information systems far criminal justcc. and criminal justice rclemd tesetrchkvaltration.&id. that will impmvc or cal ar.. law cnf..M.nt specific programs.
NCA/NCP
= CITY OF By MEMYCOUNC11
c�EW PORT CITY OF NEWPORT BEA
>a-
NEWPORT BEACH 2 2012
C"9CIF00.N�P City Council Staff Report
Agenda Item No. 5
October 23, 2012 ��Go
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Jay R. Johnson, Chief of Police
949 - 644 -3701, JJohnson @nbpd.org
PREPARED BY: Jon Lewis, Lieutenant
949 - 644 -3710, JLewis @nbpd.org
APPROVED: :�,,,,,, 01 `C.A
TITLE: Justice Assistance Grant — Annual Award
ABSTRACT:
Authorize the City Manager to execute the 2012 Justice Assistance Grant to transfer
funds.
RECOMMENDATION:
1. Approve Agreement to transfer funds for Fiscal Year 2012, Justice Assistance
Grant Annual Award, and authorize the City Manager to execute the Agreement
per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3,
the City Manager may accept grants or donations of up to $30,000 on behalf of
the City.
2. Approve a Budget Amendment increasing revenue estimates in the amount of
$8,139 in Account #1290 -5257, and increase expenditure appropriations in
Account #1290-7095.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $8,139 in additional revenue from
the Justice Assistance Grant and $8,139 in increased expenditure appropriations. The
revenue will be posted to the Fund 129 Account in the Police Department, 1290 -5257,
and the purchase will be expensed to the salary account in the Police Department,
1290 -7095.
Justice Assistance Grant — Annual Award
October 23, 2012
Page 2
DISCUSSION:
In 1996, with the approval of the City Council, the Police Department applied for a grant
to establish the position of Crime Prevention Specialist. The grant was part of a Federal
program directed at local law enforcement. The Local Law Enforcement Block Grant
(LLEBG) Program targeted several areas, including crime prevention. As a result of
that grant being awarded to the City of Newport Beach, a Crime Prevention Specialist
position was established. In 2005, the LLEBG Program was discontinued. Several
grant programs, including LLEBG, were then combined into a new Federal grant called
the Justice Assistance Grant (JAG). Since 1996, the Police Department has received
funding, at continuing smaller amounts, for the Crime Prevention Specialist position
from the LLEBG, now JAG. This has required the Police Department to assume greater
financial responsibility for the position with each new budget year. The annual salary
and benefits for the position of Crime Prevention Specialist is $113,359, and the current
grant allowance will be used to offset those costs.
The previous annual JAG grants provided $24,569 in 2004; $12,474 in 2005; $7,422 in
2006; and $6,403 in 2007. No funds were received in 2008. In September 2009, due to
the President's Economic Stimulus Program, Newport Beach received a 2009 JAG
Recovery Act grant award of $54,430, which is separate from the annual awards. In
2010, the Police Department received an award of $13,332, and in 2011, the Police
Department received $10,977.
A requirement of the JAG is for all law enforcement agencies in Orange County to apply
together in one application.. The Federal Department of Justice has established the
monetary amount for each agency, based on prior grants received by each agency.
The portion of this annual grant designated to Newport Beach for 2012, which is $8,139,
will continue to provide limited support for the Crime Prevention Specialist position.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Justice Assistance Grant — Annual Award
October 23, 2012
Page 3
Submitted by:
Jay, Johnson
Ch %f of Pdlice
Attachment: A. Agreement to Transfer Funds
B. Budget Amendment
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AGREEMENT TO TRANSFER FUNDS
FOR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this day of 2012, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY ", and
a municipal corporation, hereinafter referred to as
I " SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheri ff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of fourteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced fourteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the tenns of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.738
FY2012 JAG Piogmin
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation; as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment) or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terns of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY2012 JAG Program
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
I hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or daJnaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
I written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.733
FY2012 JAG Proggam
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
//
//
//
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CFDA 16.738
FY2012 JAG Progiam
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED:
APPROVED AS TO FORM:
COUNTY
/ CODUNSE //L�� /I
By L,1061&
2012
Nicole Sims, Deputy
DATED: �/ 7 2012
ATTEST:
By
City Clerk
25 11 DATED:
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CFDA 16.735
FY2012 JAG Piogam
U.S. Depanment of Justice
COUNTY OF ORANGE, a political
subdivision of the State of California
r.�
By C
Sandra Hutchens, Sheriff- Coroner
Sheriff - Coroner Department
"COUNTY"
SUBGRANTEE
By
Name and Title
City
DATED: 12012
APP
2012
C tv ttomey
Page 5 of 5
ATTACHMENT A 2012 -DJ -BX -0057
BJA FY 12 Edward Byme Memorial Justice Assistance Grant (JAG) Program
PROGRAM NARRATIVE
General Description of ProZram Activities:
The Edward Byme Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad
range of activities to prevent and control crime within the County of Orange. The County of Orange has
been certified disparate; therefore, this joint application includes sixteen units of local government for
which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The fourteen units
of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance,
training, personnel, equipment, supplies, and contractual support and information systems for criminal
justice within the following purpose areas: law enforcement, prosecution and court, prevention and
education, corrections and community corrections, drug treatment, and planning, evaluation and
technology improvement. The expenditure details of the funds for each city are outlined in the following
narrative.
2012 -DJ -BX -2532 Page I of 30
ATTACHMENT A 2012 -DJ -BX -0057
Multi- Agencv Funding:
In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in
this grant application have agreed to utilize $26,869 (approximately 5.78 %) of the total funding to
supplement the multi jurisdictional Orange County Pro - Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Program Narrative:
Outline the Proposed program activities —
Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies
within the boundaries of Orange County. Successful clandestine methamphetamine laboratory
investigations require acquired expertise and are extremely time consuming and labor intensive. Local
law enforcement agencies do not have the resources, specialized training, or safety equipment necessary
to conduct the specialized investigations required to combat these types of operations. The tabs
themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users
are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical
and mental health. PROACT will investigate all clan lab incidents within Orange County while
maintaining a close liaison with local agencies. These agencies will forward intelligence to PROACT for
review, evaluation, and subsequent enforcement action.
PROACT will integrate city law enforcement agencies, the Sheriffs Department, the District Attorney's
Office, the Bureau of Investigation, the Probation Department, as well as Child Protective Services to
conduct criminal investigations of clandestine methamphetamine laboratory operators, suppliers, and
traffickers.
PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and
probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has previously
distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible
for providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence, PROACT has functioned as the highly unique "proactive" effort against
the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange
County.
Provide a brief Analysis of the need.for the programs —
Precursor chemical smurfing has emerged as the preeminent source of pseudoephedrine for
methamphetamine production in the Southwest Region. Law enforcement investigations in California
suggest that organized precursor chemical smurfing organizations are supplying large quantities of
pseudoephedrine to methamphetamine laboratory operators. These operations are composed of numerous
individuals who make multiple purchases of products containing pseudoephedrine from pharmacies, drug
stores, and retail outlets. These products are then sold to chemical precursor brokers who sell them
directly to methamphetamine laboratory operators. The success of drug market disruption is due in large
part to the tireless work of state and local law enforcement agencies and the task forces they comprise.
Any real or perceived diminishment of law enforcement pressure will enable these criminal groups in
California to resurge resulting in the production and distribution of higher purity ice methamphetamine.
According to state and local law enforcement agencies, the threat associated with methamphetamine
trafficking and abuse exceeds any other drug.
2012 -DJ -BX -2532 Page 2 of 30
ATTACHMENT A 2012 -DJ -BI -0057
Methamphetamine- related criminal activity has increased concurrently with the rise in the overall tin-eat
posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of
methamphetamine has been devastating to many cities and rural counties throughout the country. State
and local law enforcement agencies identify methamphetamine as the drug that most contributes to
violent crime.
Methamplietamine critical incidents occurring in Orange County have and continue to represent the
majority of all narcotic incidents occurring within the county.
Goal:
The goal of the PROACT Task Force is to pro - actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for
the residents, employees and visitors within the County. The objectives of the PROACT Task Force are
to reduce the availability of methamphetamine in Orange County, improve public safety in Orange
County by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest
suppliers of methamphetamine precursor and essential chemicals
Strategies to be used for protect:
PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole
and orobation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue
to focus on disrupting and eliminating individuals and criminal cells responsible for providing both the
essential chemicals that are required to manufacture methamphetamine.
PROACT will continue to utilize innovative investigative techniques in an attempt to identify and
apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include;
reverse stings of lab apparatus and essential chemicals; use of GPS tracking devices; wiretap
investigations, pursuing chemical sources, as well as continuing to assist and enter into partnerships with
Orange County law enforcement agencies at all levels of pro- active investigations. PROACT will
continue to maintain an on -going training profile in an attempt to stay current with all progressive case
law and new investigative techniques, as well as new safety procedures.
Lastly, the PROACT Task Force subscribes to the philosophy that the existence of methamphetamine
laboratories is defined by a three - pronged cycle of Facilitation, Manufacturing and Distribution.
Subscribing to this philosophy, PROACT will continue to focus on disrupting each of these prongs.
Project identifiers:
Meth labs
Funding:
TOTAL PROACT ALLOCATION (5.78 %): $26,869
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ATTACHMENT A 2012 -DJ -BX -0057
County /OCSD:
The County of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Unincorporated Communities:
Las Flores, Coto de Caza, Ladera Ranch and Trabuco Canyon
Purpose Areas:
Law Enforcement, Crime Prevention and education
Program Narrative:
The unincorporated communities of Coto de Caza, Ladera Ranch, Las Flores, and Trabuco Canyon have a
population of over 42,000. These communities continue to experience population growth and expansion
in both residential and commercial development. In addition, accessibility to this eastern part of south
Orange County has been somewhat limited due to the urban landscape and roadway infrastructure. To
alleviate the limited accessibility to these communities, the County of Orange is in the planning phase of a
major thoroughfare extension. This will lead to significant increase in traffic volume and visitors. The
roadway will enhance mobility for the residents and will serve commuters traveling to the inland empire.
With the increase of commercial and residential development and population, demands on law
enforcement continue to increase. Calls for service have increased over 9% the past two (2) years and
most importantly, part one property crime rates have increased 8 %.
To meet the demands for law enforcement, the Orange Comity Sheriff's Department has engaged in a
community based multi- layered approach to reduce incidents of property crimes. This has been based on
targeted enforcement, intelligence -based policing, education and crime prevention through environmental
design.
Targeted Enforcement
The Unincorporated Special Enforcement Team (SET) and Directed Enforcement Team (DET) will be
utilized for crime suppression. Over the past year, the unincorporated areas have experience a 50%
increase in residential burglaries and continued increases in property crimes. This special enforcement
team will provide the necessary law enforcement surge and patrol saturation to prevent, detect and
apprehend individuals committing property crimes in these communities. The SET team will also
continue to conduct both probation and parole compliance checks of those individuals residing in the
unincorporated areas of southeast Orange County.
Intelligence Based Policing
The Special Enforcement Team (SET) will partner with our Statistical Tracking and Reporting unit
(STAR) to identify crime trends and specific problem areas. Information received from the Statistical
Tracking and Reporting unit (STAR) will be one of the driving mechanisms to pinpoint targeted
enforcement surges in the communities. These deployment surges will be strategic and based on crime
analysis.
Crime Prevention Through Environmental Desian
The Special Enforcement Team (SET) will conduct community urban development assessments with a
specific focus on crime prevention. They will partner with the community housing and business
associations to seek ways to safeguard their communities from property based crimes.
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ATTACHMENT A 2012 -DJ -BX -0057
Goals of the project:
• Reduction of property crimes
• Use of Crime Analysis Unit
• Targeted enforcement based on intelligence based predictive policing
• hnplementation of crime prevention through environmental design
• Establish Problem - Oriented Policing approach -
Strategies to be used for project:
• Target enforcement
• Saturation patrols
• Use of Crime Analysis Unit to assist with target enforcement
Project identifiers:
• Clime mapping
• Career Criminals
• Community Policing
• Crime Prevention
• Policing
• Overtime
Budget and Budget Narrative:
These funds will be used for overtime expenses incurred by front line deputy sheriffs assigned to the
Special Enforcement Team. The overtime will enhance the effectiveness of the program and allow both
saturation/surge patrols during varying hours of the day. Realizing crime is not restricted by city limits;
the overtime hours will allow these deputies the flexibility to assist other local and regional investigative
details combating property crimes
4 of deputies x $68.46/43 hrs. eacb(total hrs. 172.12) _ $11,784
Timeline and/or project plan: Identify when the goals and objectives will be completed.
Complete within the next fiscal year - 2012/2013 - Deployment of saturation patrols to reduce property
crime rates in the unincorporated areas of south Orange County.
Funding:
Total Allocation: $14,548
PROACT Contribution: (10 %) $1,455
Administrative Fee (9 %): $1,309
Funds Retained by City /County: $11,784
2012 -DJ -BX -2532 Page 5 of 30
ATTACHMENT A 2012- IDJ -BX =0057
City: Anaheim
The City of Anaheim proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
The Anaheim Police Department (APD) would like to use JAG funds to support the overtime expenses of
the Department's frontline sworn and non sworn personnel in the following divisions: Operations,
Operation Support, Investigations, and Special Operations. Due to the City's economic conditions, over
the last few years APD has had to reduce both their sworn and non sworn staff in order to meet the City's
budgetary goals. As a result, all employees within the Department have taken on extra responsibilities and
duties in order to meet APR's goal of maintaining a safe community. Overtime hours have become an
intricate part in helping APR's personnel work efficiently and effectively. Overtime hours will be
assigned to employees within the four divisions at the discretion of the Department.
Goals of the protect:
The Department's project goal is to improve and enhance the community's safety, while using a reduced
number of sworn and non sworn personnel. In order to accomplish this goal, overtime hours will be
assigned to each employee at the discretion of the Department.
Strategies to be used for project:
Overtime hours will be assigned to each employee at the discretion of the Department. A separate account
code will be assigned specifically for this project. All overtime documents for this project will be
assigned a specific account code. A copy of all overtime documents will be approved by the Department
prior to submittal. A backup of all overtime documents will be included in each reimbursement submitted
to the Orange County Sherriff s Department.
Project identifiers:
Overtime for personnel within Anaheim Police Department's four divisions: Operations, Operation
Support, Investigations and Special Operations.
Budget and Budget Narrative:
Overtime for the Department's personnel will range from $16.00- $90.00 per hour depending on the
position and rank of each employee. Due to budget constraints, APD is currently unable to fully fund the
Department's overtime expenses.
Timeline and/or project plan:
The project goals and objectives will be implemented immediately upon approval of the JAG program
funds and Anaheim's City Council approval to utilize the JAG funds for this project.
2012 -DJ -BX -2532 Paae 6 of 30
ATTACHMENT A
Funding:
Total Allocation: $93,503
PROACT Contribution: (4 %) $3,740
Administrative Fee (9 %): $ 8,415
Funds Retained by City /County: $ 81,348
2012 -DJ -BX -0057
2012 -DJ -BX -2532 Page 7 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Buena Park:
The City of Buena Park proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
- Law Enforcement
Program Narrative:
The Buena Park Police Department proposes to use the Justice Assistance Grant Program funding to
supplement our current Police Service Aide Program. As a result of current fiscal deficits, we have had
several swom police officer positions either frozen or eliminated. With the availability of our Police
Service Aides, they will be able to assist by taking non- violent reports, assisting in traffic control,
providing service at the front counter of the Police Department, and other duties as assigned. By using
funding for this program, this will free up sworn officers to respond to critical calls, and maintain timely
responses.
Goals of the project:
To maintain our current Police Service Aide Program. This will free up our sworn personnel from non-
critical reports, and allow them to respond to emergency calls for service. The Police Service Aide
Program will help us to maintain our current response times.
Strategies to be used for project:
- Police Service Aides will continue to assist in everyday Casks of taking reports for non - violent crimes
and other miscellaneous duties, usually handled by sworn patrol officers
- Reduce the amount of reports taken by patrol officers and allow them to be more available for
emergency calls for service
- Reduce response times for Patrol Officers responding to emergency calls for service
Project identifiers: See JAG Identifiers (attached)
- Community Policing
Budget and Budget Narrative:
Our Police Service Aide Program (which currently receives partial funding from JAG ARRA Grant
funds), will utilize this additional funding to provide salaries for this program.
Timeline and/or project plan: Identify when the goals and objectives will be completed
We will continue to fund the PSA program, which will free up the time of our patrol officers and reduce
response times to emergency calls. We should continue to maintain consistent response times to
emergency calls less than 5 minutes within the first year of the grant period.
2012 -DJ -BX -2532 Page 8 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Funding:
Total Allocation: $19,176
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,726
Funds Retained by City /County: $17,450
2012 -DJ -BX -2532 Page 9 of 30
ATTACHME NT A 2012- IDJ -BX -0057
City: Costa Mesa
The City of Costa Mesa proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
1) Planning, Evaluation, and Technology Improvement
Program Narrative:
The Costa Mesa Police Department's proposed program activity is to expand upon its security system to
include other police facilities. In general, law enforcement is a target to both foreign and domestic threats.
The department lacks funding to expand its current security system to include other police facilities.
Goals of Project:
The department's project goal is to expand upon its security system by installing new card access points
at the police department's Communications Center and Westside Substation facilities. The installation of
these new card access points will improve the department's security system and enhance its monitoring
capabilities of police facilities.
Strategies to be used for Project:
To accomplish the department's 2012 JAG project goal, the agency will obtain quotes firom vendors that
can supply the identified service, technology, and/or equipment needed.
Project Identifiers:
1) Electronic Monitoring, 2) System Improvements
Budget & Budget Narrative:
Preliminary quotes have been obtained for the department's proposed program. The estimated cost is:
Electronic Card Access System - $20,000.
Timeline and/or Project Plan:
The project objectives and goals will be uistituted immediately upon approval of the Costa Mesa City
Council and the department's ability to utilize the JAG allocation for expenditures.
Funding:
Total Allocation: $22,858
PROACT Contribution: (0 %) S 0
Administrative Fee (9 %): $2,057
Funds Retained by City/County: $20,801
2012 -DJ -BX -2532 Page 10 of 30
ATTACHMENT A
City: Fullerton
2012 -DJ -BX -0057
The City of Fullerton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose Areas related to the proposed CCTV (Closed Circuit TV) Project include Law Enforcement,
Prosecution and Court; Corrections and Conununity Corrections; and Planning, Evaluation and
Technology Improvement.
Program Narrative:
Outline the Proposed program activities —
The Fullerton Police Department's proposed JAG 2012 CCTV (Closed Circuit TV) Project will provide
partial fundung of $28,186 for a new security camera and video system at the Police Department and City,
estimated at $119,500 by the Communications & Technology Division of the Orange County Sheriffs
Department. The remainder of the costs, approximately $91,314, will be funded through the
Department's existing asset seizure fund balance. This project would also integrate the Police
Department and the Jail camera systems which now operate separately.
18 outdated security /surveillance cameras at the Police Department facility and 19 outdated cameras at
the Jail facility will be replaced, and four new cameras monitoring both the Police Department and City
Hall will be installed. Four large- screen monitors will be mounted in the Watch Commander's Office,
and an additional monitor wil I be used to observe Ful lerton's very active downtown area.
Two digital video recorders with 30 -day retention capabilities will be installed for Police facility cameras,
and two DVR's with one -year retention would record from the Jail cameras.
Provide a brief Analysis of the need for the programs —
The Fullerton Police Department and Jail camera systems are so antiquated that they have been
characterized by audio /video technicians, including the Sheriffs Communications & Technology
Division, as virtually irreparable, with parts no longer available. Because of their age, most of these
cameras cannot be integrated into a new security system. However, the system breaks down frequently so
makeshift but costly repairs must still be made. In addition, there are no cameras monitoring activities in
front of the Police Department and City Hall, an employee parking lot, and some interior walkways and
gates as well as a back lot, so four new cameras will be installed in these areas. And, because the Jail
cameras and the Police facility cameras are currently on separate systems - making monitoring a
cumbersome task - an integrated system is a logical necessity.
Very importantly, too, the Police Department cun-ently has no video recorders connected to their
security cameras. Hence, the CCTV project, which includes the installation of four DVR's, is particularly
vital to the protection of the public, jail imnates, and City and Police staff, and will provide critical
information and evidence in the event of an incident.
Recently, incidents involving up to 500 protestors in front of the Police Department and City Hall greatly
hampered the safety of City employees and those seeking City or Police services, and also resulted in
assaults and vandalism against vehicles and City property. However, these criminal activities went
unrecorded, making identification and prosecution difficult. With the proposed cameras and DVR's, any
acts of civil disorder can be monitored by a Police Department supervisor, who can then safely coordinate
2012 -DJ -BX -2532 Page I l of 30
ATTACHMENT A 2012 -DJ -BX -0057
effective and appropriate responses, while video evidence of any criminal activities would also be
recorded.
Goals of the project:
o Increase and improve security and monitoring capabilities within the Police Department, Jail and
areas surrounding City Hall.
Utilize the data gathered„ if needed, to assist in the investigation, prosecution or exoneration of
individuals involved in a recorded event.
Strategies to be used for project:
• Put CCTV Project out to bid and select most qualified bidder
• Purchase security system equipment and services from selected bidder
• Utilize JAG 2012 grant funds for partial reimbursement of project expenses in the amount of $28,186
• Utilize asset seizure funds for remainder of project in the amount of $91,314
Project identifiers: See JAG Identifiers (attached)
a Jails
.y Equipment — Video /Audio Recording
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
EQUIPMENT:
Est. Cost
No.
Subtotal
Cameras
Police Facility Replacement Cameras
1,000
18
18,000
Jail Replacement Cameras
1,000
19
19,000
New Additional Cameras incl. Installation
4,000
4
16,000
Digital Video Recorders
Police Facility DVR w/ 30 day retention
6,000
2
12,000
Jail DVR w/ 1 yr. retention
22,000
2
44,000
Monitors w/ Installation
40" Screen for PD in WC Office
1700
4
6,800
40" Screen for Downtown Area
1700
1
1,700
One -Time User Fee for Camera Monitoring
500
4
2 000
TOTAL ESTIMATED COSTS $ 114.500
Portion Funded by Asset Forfeiture Funds S 91,314
2012 -DJ -BX -2532 Page 12 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Timeline and/or project plan: Identify when the goals and objectives will be completed
Bid and award process — Three months
Installation of camera and video recording system — Estimated three months after bid award
Funding:
Total Allocation: $34,798
PROACT Contribution: (10 %) $3,480
Administrative Fee (9 %): $3,132
Funds Retained by City /County: $28,186
2012 -DJ -BX -2532 Page 13 of 30
ATTACHMENT A
City: Garden Grove
2012 -DJ -BX -0057
The City of Garden Grove proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement; Corrections and Community Corrections
Program Narrative:
The Police Department will use 2012 JAG funds to pay a portion of its jail services contract. The jail
contract saves thousands of department man -hours and is a key component for maximizing police officer
time out on the streets.
The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size
in California, yet the Department must still struggle to keep staffing levels from decreasing. The recent
elimination of redevelopment agencies in California drastically worsened the City of Garden Grove's
current and projected financial condition. The loss of millions of agency dollars caused the City to
immediately implement additional budget cuts, and further cuts will be implemented in FY 2012 -13.
Contracting out jail services allows officers to spend the majority of their time in the field, which is
especially critical during due financial times when no new officers will be hired.
Goals of the project:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to
seven additional Police Officers that could be used to augment patrol operations.
Strategies to be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its efforts on
community safety rather than expending energy and resources on jail operations. Prior to the contract,
officers would spend approximately two hours processing and transporting an arrestee. If the arrestee
required medical clearance, that process could be extended by several hours. Now, sworn police officers
complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes
while thejailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases
the officer's availability to handle additional calls for services. In 2011, the jailers processed 6,101
arrestees, saving sworn officers approximately 12,202 hours that would have been spent processing
arrestees.
Project identifiers: See JAG Identifiers (attached)
Community Policing; Detention (Non- residential). The Garden Grove Police Department implemented
the Comtunity Policing philosophy many years ago. Contracting out staffing of the detention facility
facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly.
2012 -DJ -BX -2532 Page 14 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
The funds retained by the City will help to offset the annual cost of the jail services contract. For FY
2012 -13 the monthly cost of the contract will remain $40,965. The cost covers staffin„ operating
expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel
services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE.
Timeline and /or project plan: Identify when the goals and objectives will be completed
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are
met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the
policing presence in the City.
Funding:
Total Allocation: $43,185
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $3,887
Funds Retained by City /County: $39,298
2012 -DJ -BX -2532 Page 15 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Huntington Beach
The City of Huntington Beach Police Department, Huntington Beach, California proposes to use
the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Planning, evaluation, and technology improvement
Program Narrative:
Outline the Proposed program activities —
I) The police department will create a computer training lab for employees within the police department.
2) The department will purchase a scanner to allow reports for felony in custody arrests to be filed
electronically with the courts.
3) The department will purchase dictation software for employees to create and edit law enforcement
related reports and documents.
Provide a brief Analysis of the need for the programs —
1) Computer technology and software improvements require ongoing training to keep employees
competent in their use.
2) Orange County Superior Court is going to require felony court packages to be filed electronically.
The detective bureau currently does not have a scanner to scan the paper reports.
3) Employees who can dictate and edit their reports with software will reduce their report writing time to
allow them to spend more time in proactive law enforcement duties.
Goals of the proiect
1) To improve police department employees competency and skill level using computers and software
for law enforcement purposes.
2) To comply with the new requirements of the courts requiring the court packages to be filed
electronically.
3) To provide dictation software to police department employees for creating and editing police reports
and law enforcement related documents.
Strategies to be used for project:
I ) Create a training lab with 13 work stations (12 students and one instructor) to provide a classroom
styled learning environment.
2) Purchasing a scanner to allow detectives to create the electronic court packages as required by the
court.
3) Purchase and use dictation software for law enforcement reports to allow them to complete
thorough reports in a timely manner allowing them to go back into patrol service in less time.
Project identifiers: See JAG Identifiers (attached)
Computer software /hardware
Court Delay Reduction
Computer software/hardware
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ATTACHMENT A
2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, & other category)
1) The 13 computers and monitors will cost $13,846 for the computer training lab which will be
purchased with grant funds. The remaining costs for the computer training lab will be absorbed
with the police department budget.
2) The scanner for felony court packages will cost $6,027 in grant funds. No other expenses are
expected.
3) The dictation software is $593 per license. The remaining grant funds of $8,373 allocated to
Huntington Beach will be used to purchase 14 licenses to be assigned for use by police officers.
Timeline and/or project plan: Identify when the goals and objectives will be completed
- The computer training lab will be operational by December 2012.
- The scanning of reports for felony court packages will be implemented within 60 days after receiving
the grant funds.
- The implementation of the dictation software will occur within 60 days after receiving the grant funds.
Funding:
Total Allocation: $31,040
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $2,794
Funds Retained by City /County: $28,246
2012 -DJ -BX -2532 Page 17 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Irvine
The City of Irene (Police Department) proposes to use the 2012 Justice Assistance Grant funding
as follows:
Purpose Areas:
The Purpose Area for the stated project will be to support frontline law enforcement in the area of
education.
Proaram Narrative:
The City of Irvine is a master planned community spanning over 65 square miles and geographically is
that largest municipality in Orange County. The City's population is approaching 219,000 and has
dramatically increased as a result of several new residential developments. Irvine's daytime population,
including the business community, is estimated at over 350,000. Irvine is also home to 36 public schools
and the University of California Irvine with a student population of 22,122. hr response, the Irvine
Police Department has grown considerably and currently consists of over 200 sworn officers and 90 non-
swom civilian employees.
In order to broaden leadership skills among frontline law enforcement supervisors, a dynamic and
impactful training course is planned to take place in the fall of 2012. The training course will include
several topics covering leadership traits, risk management, effective communication, employee
morale /wellness, strategic planning and training for success.
The Irvine Police Department is proud of the men and women who make up its ranks and deserve the best
leadership possible. Many of the Department's frontline supervisors have been in their current positions
for less than three years and would benefit from receiving enhanced training in the aforementioned areas.
Goals of the project:
To ensure a forward - thinking, proactive supervisory unit who will carry the Irvine Police Department into
the next decade. These supervisors will develop a better working understanding of:
- Leadership principles
-Risk management techniques
- Effective communication skills
- Employee morale and wellness measures
- Efficient planning models
- Training techniques for success
Strategies to be used for project:
This training will be presented in an intensive and compressed one -day course, facilitated by a
professional trainer. The presenter will engage the supervisors to participate in a dynamic class
discussion on leadership and the above topics. Success will be measured by the number of participants
and comparing the supervisors' leadership skills before and after the training.
Project identifiers:
-Law Related Education
- Policing
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ATTACHMENT A
Budget and Budget Narrative:
2012 -DJ -BX -0057
The Department of Public Safety will interview and select the best qualified trainer within the budget
parameters to provide the enhanced training. The Justice Assistance Grant will be solely used to cover
costs associated with the "Consultant /Contract' fee for the trainer.
Timeline and/or project plan:.
The proposed project is anticipated to be initiated and completed within twelve - months of receiving the
2012 Justice Assistance Grant.
Funding:
Total Allocation: $10,278
PROACT Contribution: (10 %) $1,028
Administrative Fee: (9 %) $925
Funds Retained by City: $8,325
2012 -DJ -13X -2532 Page 19 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: La Habra
The City of La Habra proposes to use the 2012 Justice Assistance Grant funding, as follows:
Purpose Areas:
Purpose area is Law Enforcement Technology Improvement
Program Narrative:
Outline the Proposed pr og am activities
The La Habra Police Department proposes to use the 2012 JAG funds to purchase a replacement booking
mug shot software system. The current system (CABS) is at the end of its life and the manufacturer no
longer support's this software. The City of La Habra has not budgeted fund to replace the aging
photography software. It is imperative that the jail begin to utilize a new booking photo capture system to
record and retain booking photos of arrestees.
Provide a brief Analysis of the need for the programs —
The current booking photo system is outdated, functioning poorly and is no longer supported by the
vendor who created it. There is no way to repair the software once it fails. Digital mug photos are the
standard in Orange County and like all other Orange County agencies; La Habra PD uses the "Hunter
Camera System" in its jail. While this system operates the camera, it is dependant on mug photo capture
and management software to function.
Goals of the protect:
The goal of this project is to purchase booking photo software.
Strategies to be used for project:
Staff at La Habra PD has obtained a bid for a suitable jail photo management software system (JLBaRS)
from an Orange County based police I.T. consulting firm. The entire JAG grant allocation for the City of
La Habra ($11,308) will be spent on this software purchase at a cost of $16,114. The balance of the
purchase price, roughly $4,800 will come from City funds.
Project identifiers: See JAG Identifiers (attached)
Computer hardware /software
Criminal Intelligence Information Systems
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants /Contracts, B an Other category)
The jail booking photo management system cost. 516,114. The full allocation of $11,308 will be spent. on
this purchase. The balance will come from non - budgeted City funds.
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ATTACHMENT A 2012 -DJ -BX -0057
Timeline and/or project plan: Identify when the goals and objectives will be completed
This project involves a relatively simple purchase and installation of computer software and it is
anticipated to be completed within 120 days of grant approval.
Funding:
Total Allocation: $13,960
PROACT Contribution: (10 %) $1,396
Administrative Fee (9 %): $1,256
Funds Retained by City /County: $11,308
2012 -DJ -BX -2532 Page 21 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Newport Beach
The City of Newport Beach proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Prevention and Education
Program Narrative:
Maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention
Program under the LLEBG program (now JAG).
The Newport Beach Police Department has seen a steady rise in burglary from motor vehicles crimes.
The Department is utilizing several crime prevention campaigns to educate community members on how
to avoid becoming a burglary from motor vehicle victim. This includes our TLC, Take your valuables,
Lock your car, and Close your Windows corrunuaity outreach program. .
Goals of the Project:
The goal of the program is to maintain a highly visible program dedicated to
1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime
prevention, and 3) Enhancing the perception of security within the community.
Strategies to be used for Project:
Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community
crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare
the community to take crime prevention measures. Utilization of evolving social media mediums to
deliver the Department's crime prevention messages.
Project identifiers: See JAG Identifiers (attached)
Newport Beach Police Department identifies this project as Crime Prevention.
Budget and Budget Narrative:
The funds from this grant will off -set the annual salary and benefits of our full -time Crime Prevention
Specialist ($ 109,712).
Timeline and/or Project Plan: Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of the grant.
Funding:
Total Allocation: $10,048
PROACT Contribution: $1,005
Administrative Fee (9 %): $904
Funds Retained by City: $8.139
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ATTACHMENT A 2012 -DJ -BX -0057
Citv: ORANGE
The City of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
The purpose area for use of funds is Law Enforcement.
Pram Narrative:
Each year more than five thousand pieces of property and evidence are processed, cataloged and booked
into the Orange Police Department's property and evidence room. With over 400 firearms and 3000 plus
narcotics cases at any one time, attention to detail is a must. Organization and proper retention of these
items is often a daunting and relentless task requiring specialized equipment to properly maintain and
store these items for extended periods of time. In 2011, the Orange Police Department began a
reorganization process to catalog and efficiently store items in its possession. This reorganization requires
the procurement of additional shelving and storage units.
Goals of the project:
To procure several shelving units which include secure, open, and wire shelving to better organize and
store property processed and booked by the Orange Police Department. This equipment will allow for the
efficient storage and safekeeping of items, as well as affording the ability to organize and audit these
items with greater efficiency.
Strategies to be used for project:
Not Applicable
Project identifiers:
The JAG Identifier is equipment - general.
Budget and Budget Narrative:
Jag funds will be used to purchase and install shelving unit within the Property and Evidence room as
Follows:
Heavv Dutv Shelving
Rows One and Two- Secure Shelving. Each row is comprised of two sections and has the
cumulative dimensions of: 7' 3 /4 "Lx]S', 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings. Each row has one roll down security door. Doors are keyed alike.
Rows Three and Four- Coen Shelving. Each row is comprised of six sections and has eight
cumulative dimensions of: 22'1/4" Lx18' 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings.
2012 -DJ -BX -2532 Page 23 of 30
ATTACHMENT A
Wire Shelvino
2012 -DJ -BX -0057
c Four sections. Each section id 36 "Wx24 "Dx63" H and is configured with five shelves and four
openings with casters.
The total cost of tivs equipment, including all applicable freight, installation and sales tax is $14,485.00
Timeline and/or project plan:
Once the funds are received and made available through the City's normal approval process, it is
anticipated that bidding and equipment ordering will be completed in six to eight weeks. Once the
equipment is delivered and installed, it will be put to use immediately. The difference in the cost of the
project and the JAG funds received leaves a balance of $3061. This balance will be offset by Prop 69
funds received earlier from the county.
Fundins:
Total Allocation: $13,551
PROACT Contribution: (6.7 %) $908
Administrative Fee (9 %): $1,220
Funds Retained by City /County: $11,423
2012 -DJ -B1 -2532 Page 24 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Santa Ana City:
The City of Santa Ana proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
— Law Enforcement;
Program Narrative:
Outline the Proposed program activities —
Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and
Career Criminal Unit with suppression units working overtime to target enforcement of gang members
and Career Criminals involved in violent behavior. The department currently lacks the manpower and
fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods
being most affected by the current state of affairs and will be funded for the three year grant period. Tlris
funding will equate to approximately 1,370 hours of additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act
Program in support of their operational needs
Provide a brief Analysis of the need_for the programs —
The Santa Ana criminal street gang population of approximately 6,900 which accounts for the less than
two percent of the City's population, this criminal element constitutes a significant impact on fear in the
community and threatens the safety and stability of our neighborhoods.
Goals of the project:
The goal of this project is to reduce criminal activity and increase public safety through enhanced
enforcement efforts
Strategies to be used for project:
The use of selective enforcement overtime coupled with crime analysis data allows resources to be
specifically deployed in areas of increased criminal activity during time frames found to be most
beneficial to project goals:
i. Contact gang members and Career Criminals to gain intelligence and investigative information
for prosecutorial purposes
2. Increase the number of arrests and prosecution of gang members and Career Criminals
3. Reduce the fear gang members and Career Criminals evoke in the community through high
visibility police presence and enforcement activities
2012 -DJ -BX -2532 Page 25 of 30
ATTACHMENT A 2012 -DJ -BR -0057
Project identifiers:
Gangs; Career Criminals
Budget.and Budget Narrative:
Funds will be utilized for personnel overtime. No funds are allocated for travel, supplies, consultants or
contracts.
Overtime: $102,765.00
1,370.2 hours @ $75 per hour
Timeline and/or project plan: Identify when the goals and objectives will be completed
Months 1 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the
grant
Funding:
Total Allocation: $126,869
PROACT Contribution: (10 °/) $12,687
Administrative Fee (9 %): $11,418
Funds Retained by City /County: $102,764
2012 -DJ -BX -2532 Page 26 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Stanton
The City of Stanton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law enforcement
The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large
Hispanic immigrant population and the resulting language barrier can cause a gap between residents,
businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to
their immigration status. Stanton is home to several active criminal street gangs which use fear and
intimidation of residents as a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices we intend to increase awareness and positive
interaction among residents, business owners and law enforcement in a community effort to reduce crime.
Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active
and flourishing business community supported by its residents. It is a commonly recognized fact that
public support is necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the public increases
police legitimacy and affects how well they can control crime.
Prozrani Narrative.
Outline the Proposed program activities —
To increase law enforcement presence in the community. Use of overtime to place personnel into problem
areas of the City, either on foot, bicycle or patrol car. Their efforts will be directed to combat a growing
graffiti, gang, and other crime problems. This will be done in an effort to reduce crime and blight in the
City of Stanton.
Provide a bri.efAnalysis of the need.for the programs —
Staff will determine target areas for which personnel will utilize crimes and calls for service data and
work with the OCSD Crime analysis unit to patrol during times that have higher activity levels. The target
areas will be chosen based upon level of calls for service, citizen complaints, Part I and N crimes. The
type of area will also determine the type of patrol to be used, certain high density housing areas will use
either foot or bicycle patrol. Larger sprawling gang areas may require a vehicle.
Goals of the project:
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
2012 -DJ -BX -2532 Page 27 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Strategies to be used for uroiect
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffrti and increased complaints.
Project identifiers: See JAG Identifiers (attached)
Overtime (Deputies for directed enforcement efforts)
Budget and Budget Narrative:
Personnel OT- $8,946.10
Timeline and/or project plan: Identify when the goals and objectives will be completed
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborbood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism /graffiti and increased complaints.
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $11,710
PROACT Contribution: (10 %) $1,171
Administrative Fee: (9 %u) $1,054
Funds Retained by City/County: $9,485
2012 -DJ -BX -2532 Page 28 of 30
ATTACHMENT A
City: Westminster
2012 -DJ -BX -0057
The City of Westminster proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Area:
Law Enforcement
Program Narrative:
These grant funds are intended to provide the funding costs for I part-time Property
Technician/Police Aide to be shared by the Westminster Police Department's Forensic Services
and Property and Evidence Divisions.
Due to the recent advancements in the ability of criminal laboratories to detect a person's DNA in
minute amounts and on almost any type of surface, greater emphasis has been placed on
collecting DNA evidence at crime scenes for possible suspect DNA.
Historically, DNA typing was laborious and time consuming in the laboratory, so DNA sampling
was only obtained in the most serious crimes. However, since the laboratory time and the size of
the sample required for an identification has significantly decreased; the demand to collect
samples has significantly increased.
Westminster Police officers are now collecting DNA samples. on all criminal cases. The large
volume of suspect and victim elimination samples has caused a significant backlog in the
Westminster Police Department's ability to collect and process DNA related evidence items. The
grant funded Property Technician/Police Aide will primarily perform related tasks including, but
not be limited to, the collecting, packaging, filing, and transferring of DNA related evidence
between police officers, Forensic Services, Property and Evidence and outside criminal
laboratories.
Goals of the project:
The goal of the project is to eliminate the back log of DNA samples that need to be properly
processed in such a manner that it meets the evidentiary chain of custody required by law. If the
backlog can be eliminated, the technician will be utilized for the efficient processing of evidence
between Forensic Services and Property and Evidence until the 2012 JAG Grant funds are
exhausted.
Strategies to be used for the project:
Existing full -time Forensic Services Technicians and the full -time Property and Evidence
Specialist will determine the most efficient way for the Property Technician/Police Aide to
reduce and/or eliminate the backlog of DNA samples.
Project identifiers:
Law Enforcement -
Process DNA samples to help identify criminal suspects
2012 -DJ -BX -2532 Page 29 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Budget Narrative:
Part-time Technician: The cost of this position per hour, including part-time benefits, is
approximately $19.94. The Part -time Technician will work approximately 20 hours per week for
44 weeks, or 889 hours or until the 2012 funds are exhausted, for a total of $17,730
Timeline and /or project plan:
The 2012 JAG Grant funds will be utilized to hire a part-time Property Technician/Police Aide as
soon as the funds became available. The position will be maintained until the funds are
exhausted (Approximately 10 months).
Funding:
Total Allocation: $19,483
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,753
Funds Retained by City /County: $17,730
2012 -DJ -BX -2532 Page 30 of 30
ATTACHMENT 13
2012 -DJ -BX -0057
HOW TO APPLY FOR )AG GRANT REIMBURSEMENTS
1. A letter on your cities letterhead that includes or states the following_
A. Your agency's request for reimbursement in the amount of $
B. Against Grant Award #2012 -DJ -BX -0057;
C. List of items purchased and types of casts being claimed for the quarter that match your city's
initial write -up /request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current
OJP Financial guide;
E. Letter is to be signed by the person authorized in the JAG Program MOU.
2. Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a Standard Form
SF -425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The Federal Financial
Report is due at the Sheriffs Department Financial Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4/10
Qtr. ending 06 -30 -YY due no later than 7/10
Qtr. ending 09 -30 -YY due no later than 10 /10
Qtr. ending 12 -31 -YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is available at the DO]-OJP
website at: http: www.oip.usdoi.gov /funding /forms.htm
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County
Sheriffs Department (OCSD). The invoice /bill should reference the grant name, grant
number and quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoices /receipts and relevant purchase orders pertaining to federal monies
spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed, if any.
c. Copies of signed check(s) for purchase(s) and general ledger reports clearly
indicating expenditures for the quarter.
All of the above documents must be provided to our office; otherwise your claim will not be
processed. Please send your claims to:
Orange County Sheriffs Department - Financial /Admin. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
ATTACHMENT C
2012 JAG PROGRAM ALLOCATIONS
Award #2012 -DJ -BX -0057
CITY
2012 Funds
PROACP &
Admin. Fee
Total
PROACT
%ALLOC
Amount To
PROACT
ADM. FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$14,548
$2,764
10%
$ 1,455
$ 1,309
$ 11,784
Anaheim
$93;503
$12,155
4%
$ 3,740
$ 8,415
$ 81,348
Buena Park
$19,176
$1,726
0%
$. -
$ 1,726.
$ 17,450
Costa Mesa
$22,858
$2,057
0%
$ -
$ 2,057
$ 20,801
Fullerton
$34.,798
$6,612
10%
$ 3,480
$ 3;132
$ 28,186
Garden Grove
$43,185
$3,887
0%
$ -
$ 3,887
$ 39,298
Huntington Beach
$31,040
$2,794
0%
$ -
$ 2,794
$ 28,246
Irvine
$10,278
$1,953
10%
$ 1,028
$ 925
$ 8,325
Laflabra
$13,960
$2,652
10/0
$ 1;396
$ 1,256
$ 11,308
Newport Beach
$10,048
$1,909
10%
$ 1,005
$ 904
$ 8,139
Orange
$13;551
$2,128
10%
$ 1,355
$ 1,220
$ 10,976
Santa Ana
$126,869
$24,105
10%
$ 12,687
$ 11,418
$ 102,764
Stanton
$11,710
$2,225
10%
$ 1,171
$ 1,054
$ 9,485
Weshuinster
$ 19,483
$1,753
0%
$ -
$ 1,7S3
$ 17,730
TOTAL
$ 465,007
$ 68,720
6%
$ 27,316 $ 41,851
$ 395,840
ATTACHMENT D 2012 -DJ -B% -0057
FY2012 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and /or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are:
January 1 — March 31
April 1— June 30
July 1 — September.30
October 1 —December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http:// www. ojp. usd!�j .gov /financialguid.e /index.litm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to funds if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide, Post award
Requirements, Audit Requirements and in OMB Circular No. A -133, Audits of States, Local
Governments, and Non -Profit Organizations.
ATTACHMENT D 2012 -DJ -BX -0057
The submission of audit reports for all grantees shall be as follows:
State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouses Web site at
http: //harvester.census.gov /sac. Do NOT submit your audit reports to OJP unless
specifically requested.
m Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTNT:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabrera(@,,ocsd.ore
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
—. „ v„ 1 V 1 C
i
Department of Justice
1
L Office of Just= Programs
Bureau of Justice Assistance
Office of Justice Programs wrashing,oa D.C. 20531
June 29, 2012
Mr. Bill Campbell
Coumy of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office!of Justice Programs.has approved
your application for funding under the FY 12 Edward Bymc Memorial Justice Assistance Grant (JAG)'ProgramLocal
Solicitation in the mount of S465,007 for.County of Orange.
Enclosed you will find the.Grant Award and Special Conditions' documents. This award is subject to all administrative and
financial requirements; including the timely submission of all financi al andTrogramroatic reports, resolution of all interim
audit findings, and the maiuunince of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to tern unaiion for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
Program Questions, Carrie Booth, PrOgram.Manager at (202) 305 -7426; and
Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo @mdoj.gov.
Congratulations, and we look forward in working- with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
Departmentof Justice
+. '..
`•- I' Office of Justice,Programs
Office.for Civil Bights
W.Wh gran. D.C. 20371
June 29, 2012
Mr. Bill Campbell
County of (range
1 O.Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell
Congratulations on your recent. award. In.establishing Financial: assistance programs, Congress linked the mccipt.OfFedetaJ' funding 'to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR); Office of Justice Programs;(OJP); U.S. Department Of.Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureau,; the Office on Violence Against
Women (OVW), and the Office of Community Oriented'Policing:Services (COPS) comply with.applicable Federal civil righnsmmtes and
regulations. We at OCR are available in help you and your organization meet the civil rights requitemems"tliat comawiih Justice
Department funding.
Ensuring Access to Federally Assisud Programs
As:you know, Federal laws prohibit recipients Of financial assistance from discriminating on the basis of mce, color, national origin,
religion, sex, or disability is funded programs or netivities,.nol,only in mspertio employment practices but also in the delivery of.services.or
benefits; Federal law: also prohibits, funded programs or activities from discriminating on the basis of age tit the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Tide VT of the Civil Rights Act of 1964,42 U.S:C. § Mood, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to then programs and.nctiiities for persons with limited
English proficiency (LEP). For mom information on the civil rights responsibilities that recipients have in providing language services m
LEP individuals, please-see the website at hap://www.lep.gov.
Ensuring Equal Treatment for Falth -Based Organizations
The Department of Justice has published a regulation specifically pertaining to.the funding of faith -based organizations. In general, the
regulation. Participation in Justice DepartmentProgmms by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the•EqualTreatment Regulation 28 C.FYL part 38, requires State Administering Agencies
to beat these organizations the same as any otherrappricant orrecipient. The regulation prohibits State Administering Agencies.frona making
award or gemtadminisuation decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the.Depamoentof Justice to fund inherently
religious.activitics. White faith-based organizations can engage in non - funded inberently-mligious activities, they mustbe held separately
from the Department of Justice funded progmm and customers or beneficiaries cannot be compelled to participate in them. The. Equal
Treatment Regulation also makes clear Ihatorganizstions.panicipating in•prbgrams funded by the Department of Justice are not permitted to
discriminate in the provision of services an the basis of a beneficiary's religion. For more information on the reghlatiou, please see OCR's
websim a hnpJ/ www .ojp.usdoj.gov /ocr /etlbo:htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act: as amended; the Victims of Crime
Act. as amended; and the Juvenile Justice and Delinquency Prevention Act,.as amended, contain • pmhibitions-against discrimination on the
basis of religion in employmrem. Despiteffiese nondiscrimination provisions. the Justice Department has concluded that the Religious
Freedom Resmm ton Act (RFRA) is reasonablyconsuued, on a case -by -case basis, to require that its funding agencies permit faith-based
organizations-applying for funding under the applicable program statutes both to.teeeive DOFfunds and to continue considering religion
when hiring staff, even if the statute that authorizes thefunding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA m the smarms that prohibit. discrimination in employment may be directed in this
Office-
Enforcing Civil Rights laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the woMorce, are subject to the prohibidons against unlawful discrminadon. Accordingly, OCR investigates recipients. that
are the subject of discrimination complaints from both individuals and groups. Inaddidon, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits thin require recipients to submit dam showing that theyyareproviding services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial.assistance subject to the nondiscrimination
provisions of the Omnibus (rime Control and Safe Streets Act (Safe Streets Act) 61`1968, 42 U.S.C. § 3789d(c)..or othcr:Fedcral.grant
program requirements, must meet.two additional requirements:(1) complying with:Pederal regulations pertaining to the development of an
Equal Employment Opportunity Plan (ESOP). 28 C.F.R. § 42.301 -308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42'.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 82, or certain Federal. grant
program requirements, your organization must comply with the following'EEOP reporting requirements:
If your organization has received.an award for $500,000 or more and has 50 or more employees (counting both full - and part -time
employees but excluding political appointees), then ithas to prepare an ESOP, and submit t.it,to -OCR for review within' 60 days:from.the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at httpd /www.ojp.usdoj.gov icier /e op htm. You
may also request technical assistance Fromm EEOP specialist at OCR by dialing (202) 616 -3208.
If your organization received an award between $25,000 =it $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization-has (o.maintain.rhd EEOP on file and
make it available for review on request In addition, your organization has to complete Section B of the Certifiraten Form and ietum'it to
OCR. The Cenificaton Form can be found at http://www.ojp.usdoj.gov/oc;deeop.lim.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a- medical institution, educational institution, nonprofit organization orindian tribe, then your
organization is exempt from the ESOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http: /Jw .ojp:usdpj.gov /oa /=p,htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or Sete administrative agency makes an adverse finding of discriminution against your
organization after a due process hearing, an the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review. -
Ensuring the Compliance of Subrecipieats
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting anEEOP,reporling Findings of
Discrimination, and providing language services to I, EP persons. Sete agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subreeipiems,
If we can.assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202)307 -
0690or visit ourwebsite athrtpJ /www.cjp:usdcj,gov /ocr /.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
z f 'Bureau of Justice Assistance
1. RECIPIENT NAME AND:ADDRESS (I.dmilin6 Zip Cade)
Cmimy of Omnge
10 Gvic C.w Plena
S.m Ana CA 92701
IA. GRANTEE
950009281
3. PROJECT TITLE
Local Law Enfmceinem.Pmgr
Grant
4. AWARD NUMBER: 201'.
5. PROJECT PERIOD:.FROM
BUDGET PERIOD: FROM
6. AWARD DATE 062921
9. PREVIOUS AWARD AMOUNT
I0: AMOUNT OFTHIS AWARD
J L TOTAL AWARD
PAGE I OF 7
101D12011 TO 09=015
immou TO 09A020L5
7. ACTION
Ldual
I1SPECIALCONDMONS '
THE ABOVE GRANT PROJEGr IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS *ARESET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORYAUTHORITY'FOR GRANT
This pmject.is,suppond.nnde FY 12(BJA- JAG) 42 USC 3750. ct seq.
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Deaix O Do.dl
Di..,
17. SIGNATURE OF APPROVING OFFICIAL
SO
5465,007
5465.007
_GRANTEE ACCEPTANCE
1 S. TYPED NAME AND T17LE OF AUTHORIZED GRANTEE .0ItriAl,
Bill Camphcll
Bondofsupc m. Chsir
19. SIGNATURE OF
RECIPIENT OFFICIAL 119A. DATE
I. AGENCY USE ONLY
• M. ACCOUNTING CLASSIFICATION CODES 21. LDlUGT0141
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. PONS AMOUNT
X B DJ 80 DO 00 465007 I !
DIP FORM4000a (REV. 5-87) PREVIOUS EDI TJONS AREGBSOLETE.
On, FORM 40002(REV. 0.88)
Department of Justice
Office of fustice Programs
Bureau of justice Assistance
PROJECT NUMBER 2012-Dl- BX.0057
AWARD CONTINUATION
SHEET i PAGE 2 OF 7
Grant
AWARD DATE 0N!9no12
SPECIAL COND177ONS
1. The recipient agrees to comply, with the'l=- cial and administrative requirements set- forth'ln the current edition of.the
Office of Justice Programs (OJP) Financial Guide.
2. Therecipient acknoMedges thaFfailure to submit =acceptable Equal Employment OpporatnityPlan.(if.regipieuCis
required to subinitone.pursuanl to 28 C.F.R. Section 42.304 that is approved by the Offtce.for Civil Rights; is:a
violation of its Certified Assurances and may result in suspension or temtinati an of funding, lm6f sueh'flme as the
recipient is in compliance.
3. The recipient agrees to comply'with the orgardzati onal, audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and f"erunderstands and agrees'thatfuods.may be vrithheld, or
other related requirements may'.be.imposea, if outstanding:audit issues (if any):frdin OM&Cucular.A 7133 audits'(and
any other audits of OTP gran @funds) are not satisfactorily and promptly addressed, as further desciitied in the currant
edition of the OJP Financial Guide.
4. Recipient understands and agrees1hat itcamot use any federal funds, either directly or, indirectly, in support.of the
enactment, repeal; modification or adoption of any law, regulation or policy. atany level of government, vtithout the
express prior written approval 5POJP.
S. The recipient must promptly refer to the DOI OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has:either 1) submitted ,a false claim for grant funds under the False Claims
Act; or 2) commiaed a criminal or. civil violation of laws pertaining to fmbd, conflict of interest; bribery, gratuity, or
similar miscoaduct'invblving grant funds. 7his.condition also applies to any subrecipienfs. Potenfial.fraud, waste,
abuse, or misconducushould be reported to the 010 -by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 PermVivania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.hotline @usdoj.gov
hotline: (contact information in English and Spanish): (800)869 - 499
or hotline fax: (202) 616 -9881
Additional information is available from the DOI OIG website at www.usdoj.gov /oig.
6. Recipient understands and agrees that it crumol use any federal funds, eimer directly or indirectly, in support of any
contract or subaward.to'either the.Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OIP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.FR parts 66, 70.
OM FORM 40OW2 (REV. 188)
Department of Justice
i Office of Justice Programs AWARD CONTINUATION
;. ., Bureau of Justice Assistance SHEET PAGE 3 OF 7
�.
��. Grant
I
PROMCTNUMBER 20L2- Dl -aXDm7 AWARD DATE GM912012
SPECLLL CONDITIONS
S, The recipient agmesto comply with applicable requirements regarding Central Couractor Registration (CCR) and
applicable restrictions onsubawards to firsGiier subrecipients stmt do not acquire and provide a:Daw Universal
Numbering System (DUNS) number. The details of recipient bbligations are posted on the Office of Justice Programs
website at htrp:f /www,ojp.gov /Nndi Lg/=.htm,(Award'condition: Central Contractor Registration and,Uni.vetsal
identifier Requ- vements),.and:amincorpomtcdby reference hem. This special condition does not apply to an award to
an individual who received the award asa natural:person (i.e., unrelated to any business or non =profit organi2ation'that
he or she may own'or:operam in his or fier name).
9. Pursuant to Executive Order 1, 3513, "Federal Leadership on Reducing TeXLMeMSegigg VA le Driving;' 74 Fed. Reg.
51225 (October, 1, 2009);. the Depardnent encourages recipients and.sub recipienlado adopt and.enfome.policies
hawing employees.,from,texrmassaging while driving;any vehicle ilrnins•.the coupe of performing work funded by [his
gram, and to'esiablish workplacesafetyypolicies and conduct educatioa, awmmness, and other ounrachAd decrease
crashes caused by di'stracted'dri"vers.
10. The recipient agrees So comply with all applicable laws, regulations,; policies, and guidance (including specific cost
limits, prior approval and reporting requirements; where apphcable),govemigg the.tsse of federal.f lids for expenses
related to cmlfereaces, meefings, innings, arid other events, including the provision of food and/or beverages,ai such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available at www.ojp.gov /fuoding/confeosthtm
11. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25;000 or more and in
certain circumstances, in report the names and total compensation of the five;most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA.Stibaward
Reporting System (FSRS). The.detarls of recipient obligations, which derive from the Federal Funding Accountability
ari6Transpemacy Aetof 2006 (FFAT.A), are posted on the Office of Justice Programs web site at
httpll /w .ojp.gov /funding/ffam -htm (Award condition: Reporting Subawanls and'Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to
an individual who received the award as anatural person (i.e., unrelated to any business or non -profit organization that
he or she may own operate in his or her name).
12. The. recipient agrees that all income generated as a.direct result of this award shall be deemed program income. All
program income earned must be accounted, for and used for the purposes of funds pmvided under this award; including
such rue being consistent with the conditions of the award the effective edition of 03 Financial Guide and, as
applicable, either (1) 28 C.F.R Part 66 or (2)'29 CFA Pan. 70 and 2 C.F.R. Part 215 (OMB Circular A -110). Further,
the use of program iucome must be reported on the quarterly Federal Fnancial'Report, SF 425.
OJP FORM 4000f2 (Rev, 4-89)
Department of Justice -
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE a OF 7
W a ,
Grant
PROJECTHUMBER 2012- DJ- BX-0051 AWARD DATE 06292012
SPECIAL CONDITIONS
13. The grantee agrees to assistBJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirementsin We.use.of.th"ese
gram funds, either directly by the,granice,or by a subgramee. Accordingly; the grantee agrees to first determine if any
of the following activities will be funded by the gram, prior to;obligatipg.fundsfor any of these purposes. If it is
delermined9hat any of the fdllowing activities will be funded by the.grany the,gmnree agrees to contact BJA-
Ile granme undersmads that this: special.condition applies in its following new activities whether ornot they are being
specifically funded with these grant funds. That is, arlong as the activity is being conducted by the grantee, a
subgrantee, or any third patty and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation orremWeling of a properly located in an onvironmentally or historically sensitive area, including
properties located..witlun -a 100- yearilood plain, a*wellapd, -or habitat for endangered species, or a property listed.on'or
eligible for lisdng.on the.Nallmid Register of Historic Pieces; -
c. A renovation, lease, oranyproposed use.of a building orfacility that will either (a) result in a change,in it's basic
prior use or (b) significantly change its's'[zet
d. Implemenmtioo Of 2 raw program involving the use'of'chemicalsother than chemicals.tharam (a) Purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. hnplemereadon ofa program relating,to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure ofrcladdes me methamphemmine laboratories.
The grantee understands'and agrees that complying with NEPA may mquirer the preparation of an Environmental
Assessment and/or an Environmental Impact. Statement, as directed by B'JA- The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
hup:li www. ojp. usdoj.govBJAiresourcc /nepahtml, for programs relating td methamphetamine laboratory operations.
Application of This Special Condition to Grantee's, Existing Programs or Activities:.Eor any of the gramee's,or its
subgantces' existing programs or activities-that will be funded by these grant funds, the grantee; upon.specific request
from BJA, agrees to cooperate with BJA in any preparadon by BJA of a national or program environmeaud assessment
of that funded program or activity.
14. To avoid duplicating existing networks or IT systems,in any . initiatives funded by BJA for law enforcement information
sharing systems which involve interstatecmmectivity between jurisdictions, such systems shall employ, td the extent
possible, existing oetwod-s as- the.communication backbone to achieve interstate connectivity, unless'the,grantee can
.demonstrate to the satisfaction of BJA'that Us requirement would not.beecst effective or'would.impair the
functionality of an.existing or proposed IT system.
15. In order to promote information sharing add enable intefoperabiliry among disparate systems. across the justice and
public safety community, OJP iequires the.grantee to comply wiLICDOPs Global Justice Irifomtalion.Sharing Inifiative
(DOps Global). guidelines and recommendation for this particular grant. Grantm.shall.conform to the Global
Standards Package (GSP), and all constituent elements, where applicable, as described an
hnpJ lwww.it:ojp.gov /gsp_gmwondidon. Grammshall document planned approaches todriformation sharing and
describe compliance to the GSP'and appropriateprivacy policythat.pt'otects shared information; on provide detailed
justification for why an alternative - approach is recommended.
OIP FORM 40W- (REV. 4-88)
I Department of Justice 1
I
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SYMT PAGE 5 OF 7
� Grant
-- PROIEUNUMSER 7012- DJ- RX4057 AWARD DALE o6R.BP.An
SPECIAL CONDITIONS
16. The recipiemis required to establish a-bust fund account (The trastfund may'ormay not be an interest, hearing
account -) The fund, including my interest may not be used to pay debts or cxpepses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Pmgram (JAG). The reeipiennalso agrees to obligate
and expend the grunt'ft tads' inthetrust #und(iucluding'any'intemst earned) during the;perioddf the grant Giabtfuo'ds
(including any interest - earned) not expended by the end.of ilie grant period must be returned to dvi'Bureau of Justice
Assistance no later than 90 days.afterthe.end of the grant period, along with the fund submission of the Federal
Financial Report (SF -425).
17. JAG funds may be used to purchase bulletproof vests for an.ageory, but may not.be used as the 50% match for
purposes of the Bulletproof Vest Partnership (B VP) program.
18. The recipientagrees.to submicasigned certification that that all law enforcement agencies receiving vem purchased
with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state.agmcies musukeep signed
certifications on file for any subrecipiems planning to utilize JAG funds forbulletproof vest purchases.,Thi's policy
most be implace for at least all uniformed officers before any FY 7,012 7AG.fundi'ng can be used bythe.agency for
bulletproof vests. There are no requirements regarding the nature of the-policy other than it beimg�a.mandatory wear
policy for all uniformed officers while on duty.
19. Bulletproof vests purchasedwith'7AG funds may be purchased at any threat.level, make or model, from my distributor
or manufacturer, as long as the vests have been tested and found to comply withrapplicable National institute of Justice
ballistic or stab standards. In addition, bulletproof vests purchased with JAG funds must be Americon, made. The latest
NU standard infnanation can be, found here: h[ tp:// www. nij.gov /topics/technologyfoody- armor /safety- initiadve:h[m.
20. The recipient agrees that any information technology system funded or supported by OR funds will comply with 28
C.F.R. Part 23, CHmitud Intelligence .Syste ms Operating Policies, if OJP determines this regulation to be'applicable.
Should OJP determine 28. C:F.R. Part.23 to be applicable, OJP may, of its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 CRK Part 23 occur-the recipicdtmay be fined as per 42'U;S.C.
3789g(c )-(d). Recipient may not satisfy such a foe withtederal funds.
21. The recipient agrees to ensure that the Stare- Information Technology Point of Contact receives written notification
regarding any information technology project funded by [his. grant during, the' obligation and expenditure perietl This is
to facilitatc-comtuunication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In.aft6ba, the recipient agrees to maintain an - administrative file
documenting.the meeting of this requirement. For'a list of State Information Technology Paints of Contact, go to
hirp:llwww.it.ojp.gov/dcfaulLaspx?wu=poli*AxidPru dcc&pagc= 1046.
22. T iagranue agrees to comply with the applicable requirements of 28 C.F.R. Pan 38, the Department of Justice
regulati on governing "Equal Treatment for Faith Based Organizations" (the "Equal TreatmenrRegulation" ). The Equal
Treatment Regulation provides in part that Department of Justice grant.awards of direct may not be used to
fund any inherently religious activities; such as worship, mbgiotis instruction, of limselyt'vatioa. Rccipienis of direct
grants.may still engage in inherently religious activities, but such activities must be separate iii lime or place from the
Department faf Justitice forded program, and participation in such activities by individuals-receiving.-services from the
grantee or asub- giameemust be voluntary. The Equal Treatment Regulation also.makes clear 'tha[ organizations
participating is programs directly funded by the Department of Justimare not permituxl %to discriminate in the provision
of services on the basis of a beneficiary s religion. Notwithstanding any other special condition of this award, faith.
based organizations may, in some circumstances, consider religion as a basis for employment. See
hup://www.ojp.govlabout/mr/equal-fbo.hmL
23. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
OJP FORM 400012 (REV. 488)
i Department of Justice
Office of Justice Programs
1 i Bureau of Justice Assistance
PROJECTNMIDER, 7012 -DI -13X -0057
AWARD CONTINUATION
SHEET PAGE 6 OF 7
Grant
AWARD DATE 061292012
SPECIAL CONDMONS
24. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46:mdall Office of Justice Programs policies and
procedures regarding:the protection of human research subjects, including, obtainment of frtstimtional Review Board
approval, if appropriate, and subject informed consent.
25. Grantee agrees to comply with all confidentiality requirements of 42 U.S.0 section 3789g.and 28 C.F.R. Pan 22 that
arc applicable to co0cction,-use, and revelation of data or information, Grantee furthcragrees, as a condition of grant
approval, to submit a Privacy Certificate•dlat i$ in accord With requirements of 28 C.F:R, Part 22-and; in particular,
section 22.23.
26. The recipient agreevLhatfunds received under this award will oncbevsed =to supplant State or local funds, but %iW be
used to increase the amounts of such funds that would; in the absence'o @Federal funds; be made available for law
enforcementnetivides.
27. Award recipients' must submit quarterly aFederal. Financial Report (SF- 425). and' annual performance reports through
GMS(htipSi//gmts.ojp.usdoj.gov.). Consistent with WnDepamnent' s< msponsibilJdes udderthe 'Government
Performance aad'ResuhsAct (GPRA), P.L. 103-62, applicants who receiveiudding-trader this solicitation most
provide data that measure the results of their work Therefore, quarterly performance metrics repons'must be submined
through BIA's Performance Measurement Tool (PNM website (www.bjaperfomrancetools.org). For.more detailed
information on reporting and other JAG. requirements, refer to the JAG reporting requirements ivebpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
28. The recipient agrees to mooflor subawards under this JAG award in accordance with all applicable stannes, regulations,
OMB circulars, and guidelines, including the 01P Financial Guide, and to include the applieable conditions of this
award in my subaward. The recipient is responsible for oversight of subrecipient spending and, monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipienls. The recipient agrees to submit upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
29. Award recipients must verify Point of Contact(POC); Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
hrcorrect or' has 'changed, a. Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS).to document changes.
30. The grantee agrees that within 120 days of award acceptance, each member of a law enforcemen( ink farce funded
with these funds who is.a ask force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (mtemet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.cifli.org). All current and new�task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requitement. This training aftmses:task force effectiveness as well as other key issues
including privacy and civil liberdeslrights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Cenrer for Task Force Integrity and Leadership (www.ctfli.org).
OJP FORM'. 4000(2 (REV. 4-88)
Department of Justice i
< - OfficeufJuseceprograms AWARD CONTMATION
Bureau of Justice Assistance SHEET PAGE 7 OF 7
°� .✓ '
Grant
PROJECT NUMBER 2012- DJ- BX-0057 AWARDDAn 06!292012
SPECIAL CONDMONS
31. With respect to this award, federal funds.may not be used to pay cash. compensation (salary plus bo ruses)'[o any
employee-of the award recipientata rawthiit exceeds ilOr%'of'the maximum'annual.salary payibkto a memberof the
federal governments Senior Executive Service (SFS).at an agency with a Certified SES'Pe'rformance Appmisnl System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is.paid with-non- federa .funds.)
This Undtation on.compensabon rates allowable tinder this award.may:be waived on an individual.basisetthe
discretion of the OJP official indicated ia.the program announcement under which this awardis made.
32. Recipient may not expend or drawdown funds until the Bureau ofmUce Assistance. Office of Justice Programs has
received and approved -the signed Memorandum of Understanding (MOU)�between the disparate jurisdictions.and:has
issued a Grant Adjustment Notice (GAN) releasing this special condition.
33. Recipient may notexpendordrawdown funds until the Burcau.of Justice Assistance, Officc of Justice Programs has
received documentation • demonstrating that the stateorlocal. governing bddyaeview.and/or communhy notification
requimmems.have been metamd bas issued aGrantAdjustment NOtice(GAN) releasing tRs spc6dl- condition.
OJP FORM 40002 fREV.4-88)
Department'of Justice
'i
;# Office of Justice Programs
Bureau of Justice Assistance
Wmh(ng�an D.C. 30571
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal.justice:system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the' grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must fast determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine rnethamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental
Impact Stztement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http:// wvrw. ojp. usdojigovBIA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
Y„ Department of Justice
GR?iNT MANAGER'S MEMORANDUM, PT. 1:
Office of Justice Programs
l
PROJECT SUMMARY
_ Bureau ofJuslice Assism¢ce
I
z >+ -
Grant
r2012DJI�IBX-0057 T NUMBL•R
PAGE I OF I
7 This prvjccr u supportu4uvdv FY32(BJA - JAG) 42 USC 3750, or
ttq. -
I. STAFF CONTACT (Namc&bdcphorenumbar)
2. PROJECT DIRECTOR (Name, adder& tdcphooevumbcr)
C.'icaoath
Susie Cabrcm
(202) 30-7426
Admihistradve Munger
431 The CiiyCnive South.
'
Or@nBe,.CA 92868 =3303
(734)935 -6869
! 3s. TITLE OFTNE PROGRAM
3b. POMS:CODE (SEE INSTRUCTIONS
BJA FY 12 Edu.&Byroc Mcinofbal Jusdcet Aesumnce Grs4QAG). Program ON REVERSE)
4. Trr7;OF PROJECT
Loral law Enfro ent Pmgrms
S. NAME &. ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBG RANTEE
County of Gestic -
10 Civic Center Plat,
Sanm Aae. CA 92701
1
I
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM; . 10/012011 TO: 09/302015
PROM: 10/012011 TO; 09/302015
1, 9, AMOUNT OFAWARD
110. DATE OFAWARD
S465,007
I 06'292012
I1: SECOND YEAR'S BUDGET
�
I 12. SECOND YEAR'S BUDGETAMOUNT
13. THIRD YFAWS BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (Sec instruction ov ¢vase)
The FAuzrd BIrrve Memorid Juuicc Assismnce Grant Program
(JAC) dluws'sm'� and units of locd govcrmncnt including bribes, to euppon a broad rsge of
ectin,mcs m pr eml sed coned crime based on their own rare and lo¢I mxds arul rnndidons. Grant fueds can Dc used for stme end local inidadves. ashdcal
assisunca, noticing. personnel..equipmene supplies. can ,touc d
suppom sort infosmedonsystems for criminal justice. including for any one or mom of the
following purpose aseae U low rnfineemenb pmgrems: 2) pmsecudoo send coatt pmgreres: 3) prevention and ech odoo pmgmms; 4) emr¢dons and community
eortectiovs programs: 5) drug yr -aurem not enrot¢mcnt programs: 6) plsowng, evduadoo, and technology improvement pr g,.; end 7) crime siosi u end
witness programs Ind., than cmnpcvsstion).
The County ofOrsgr will rea "wc gmntlsuuls node the 9vrceu
of Jvsbia Assisunce FY 2012JAC Hoed Pmgrvn. The fu Ws will be utilircd bo supporz a broad
range of 2fdVides to Prevcnr a Mnvol crime within the commuviry. The County has been cteralled as dispmn[e and 16ejoint appliearioe includes tomreen rod¢oC
OJP FORM 40082 (REV. 4-88)
local govem rcul for which the applicant and fiscal 4gent is the County of Orenge.
The goals or the pmjmarcto now IoW and sum iniriadva such as: rvnd cmhaiml nssismacc, training. P omrcl, egoiPmem, saPPlies, eommemal soppoa.
information systems far criminal justcc. and criminal justice rclemd tesetrchkvaltration.&id. that will impmvc or cal ar.. law cnf..M.nt specific programs.
NCA/NCP
City of Newport Beach NO. BA- 13BA -016
BUDGET AMENDMENT
2012 -13 AMOUNT: $6,139.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates X Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept the 2012 Federal Justice Assistance Grant (JAG)
which will be used to offset the salary and benefit expense related to the Crime Prevention Specialist position.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund - Fund Balance $8,139.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
1820 5134 Police - Support Services - JAG City Staff ServiceE $8,139.00
129 5257 Misc Grants - JAG Revenues $8,139.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 1290 Misc Grants
Account Number 7095 Salary Reimbursement $8,139.00
Automatic System Entry.
Signed:
Fin ncial Approval: Fi an e r o Date
Signed: 11 Lal
AdministPAe Approval: City Mana er Date
Signed:
City Council Approval: City Clerk Date
2
3
4
5
6
7
8
9
1.0
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT TO TRANSFER FUNDS
FOR 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this 13-11 day of kN 2011, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of (they State of California, hereinafter referred to as "COUNTY ", and
ChC qtr ae� a municipal corporation, hereinafter referred to as
" SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of sixteen units of local government, including
SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial
Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance (hereinafter referred to as "the grant ").
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced sixteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CPDA 16.738
FY2011 JAG Program
U.S. Depanment of Justice
Page I of 5
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG ,Program Allocation "), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment ") or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
Page 2 of 5
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
I hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
I written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.738
VY2011 JAG Program
U.S. Department of Justice
Page 3 of 5
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A. B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
//
//
//
CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: , M i l
APPROVED AS TO FORM:
COUNTY COUNSEL
B, 6/0 �, ,-0 ---
Nicole Sims, Deputy
DATED: r//� '2011
COUNTY OF ORANGE, a political
subdivision of the State of California
Sheriff -Cora
"COUNTY"
I DATED: 2011 SUBGRANTEE
partment
By (' \1 of m , !Lc 'tLl ct
Name an Ti le
�Qsw�.�J1r
City
ATTEST-
am
TTEST: n
C
AFFR ♦ �% E AS 'TO FORM
City Clerk 1*11
DATED:
I 3 I rtOI Iley
CFDA Ih 738
FY201 1 JAG Program
U.S Department of'Justice
Page 5 of 5
ATTACHMENT A 2011 -DJ -BX -2532
City: Newport Beach
The City of Newport Beach proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
State which Purpose Area(s) out of the following programs yew- project will be used for - Prevention
and education.
Program Narrative:
The Newport Beach Police Department is requesting 2011 Justice Assistance Grant funding to
supplement the salary of the Police Department's Crime Prevention Specialist. This grant will insure our
agency is able to seamlessly maintain our Crime Prevention services to our Community, despite
mandatory budgetary reductions. This will include crime prevention education to our residential and
business conmmnities, Neighborhood Watch groups, and school programs.
The Newport Beach Police Department's mission statement indicates that we will respond positively to
the Community's needs. The Community has come to expect a vibrant and active Neighborhood Watch
Program, as well as other Community outreach programs conducted by the Police Department's Crime
Prevention Specialist. Currently, the Crime Prevention Specialist is further expanding social media outlets
to further the Police Department's outreach to the Community.
Goals of the Proiect:
The goal of the program is to maintain a highly visible program dedicated to 1.) Preventing Crime, 2.)
Disseminating correct and realistic information about criminal activity and crime prevention; and, 3.)
Enhancing the perception of security within the Community.
Strategies to be used for Proiect:
Conduct Neighborhood Watch meetings, crime prevention meetings, and the distribution of electronic and
hard copy Community crime alert bulletins to keep the Community informed 'of current crime trends h1 an
effort to better prepare the Community to take crime prevention measures.
Proiect identifiers: See JAG Identifiers (attached)
Crime Prevention & Education/Crime Prevention
Budget and Budget Narrative:
The fulPamomit of the grant, 510,997 will be used to supplement the salary of the Newport Beach Police
Department's Crime Prevention Specialist.' .
2011 -DJ -BX -2532 Page 26 of 38
ATTACHMENT A
2011 -DJ -BX -2532
Timcline and/or Proiect Plan: Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of the grant.
Funding:
Total Allocation: $13,551
PROACT Contribution: $1,355
Administrative Fee (9 %): $1,220
Funds Retained by City: $10,976
2011 -DJ -BX -2532 Page 27 of 38
ATTACHMENT B 2011 -DJ -BX -2532
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on vour cities letterhead that includes or states the followine:
A. Your agency's request for reimbursement in the amount of $
B. Against Grant Award #201.1 -DJ -BX -2532;
C. Certification that you complied with all procurement procedures
outlined in your agency's procurement manual and financial and
administrative requirements set forth in the current OJP Financial
guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program
MOU.
Required attachments to the letter:
A. Your agency is required to submit quarterly Federal Financial
Report using a Standard Form 425 (OMB). This report reflects the
cumulative actual federal monies spent, unliquidated obligations
incurred, and the unobligated balance of federal funds. The Federal
Financial Report is due at the Sheriffs Department Financial
Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4/10
Qtr. ending 06 -30 -YY due no later than 7/10
Qtr. ending 09 -30 -YY due no later than 10 /10
Qtr. ending 12 -31 -YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is
available at the DOJ -OJP website at:
httl2://www.oip.usdoi.gov/funding/`forms.htm
B. All invoices /receipts and relevant purchase orders pertaining to
federal monies spent.
C. Time Sheets and part of payroll register showing personnel name or
other individual identifier and details of payroll costs claimed, if any.
D. Copies of signed check(s) for purchase(s) and general ledger reports
clearly indicating expenditures for the quarter;
All of the above documents must be provided to our office: otherwise your
claim will not be processed.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
Send your claim to the Attention of Karla Lazaridis at 320 N. Flower Street, Suite
108, Santa Ana, CA 92703.
ATTACHMENT C
2011 TAG PROGRAM ALLOCATIONS
Award #2011 -DJ -BX -2532
CITY
2010 Funds
TO PROACT
(Includes
Admin. Fee)
Total
%
ALLOC
Amount To
PROACT
ADM.
FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$
16,938
$
3,218
10%
$
1,694
$
1,524
$
13,720
Anaheim
$
118;537
$
15,410
4%
$
4,741
$
10,668
$
103,127
Buena Park
$
24,984
$ _
2,249
0%
$
-
$
2,249
$
22,735
Costa Mesa
$
27,585
$
2,483
0%
$
-
$
2,483
$
25,102
Fountain Valley
$
10,012
$
901
0%
$
-
$
901
$
9,111
Fullerton
$
42,436
$
8,063
10%
$
4,244
$
3,819
$
34,373
Garden Grove
$
54,293
$
4,886
0%
$
-
$
4,886
$
49,407
Huntin on Beach
$
34,511
$
3,106
0%
$
-
$
3,106
$
31,405
Irvine
$
12,855
$
2,442
10%
$
1,286
$
1,157
$
10,413
La Habra
$
17,725
$
3,368
10%
$
1,773
$
1,595
$
14,357
Newport Bea
o
=,7
e
$
19,539
$
3,712
10%
SantaAna
31,027
T/0
1
Stanton
$
14,246
$
2,707
10%
$
1,425
$
1,282
$
11,539
Tustin
$
10,223
$
1,942
10%
$
1,022
$
920
$
8,281
Westminster
$
25,952
$
3,262
0%
$
926
$
2,336
$
22,690
;)'OVAL, - `-
$; 606,5$9,
'$ 91;3571:
$;:
ATTACHMENT D 2011 -DJ -BX -2532
FY2011 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and/or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are:
January 1 — March 31
April 1— June 30
July 1— September 30
October 1 — December 31
Reporting requirements must be met during the life of the. grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http:// ,Awv.ojp.usdoj.gov /financiaiguide /index.htm Also check special conditions on awards for
additional reporting requirements. GPRS (see Step 5) will not permit access to funds if financial
reporting is delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide under Part III,
Postaward Requirements, Chapter 19: Audit Requirements and in OMB Circular No. A -133,
Audits of States, Local Governments, and Non -Profit Organizations.
ATTACHMENT D 2011 -DJ -BX -2532
The submission of audit reports for all grantees shall be as follows:
State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
I 0th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouse's Web site at
http: //harvester.census.gov /sac. Do NOT submit your audit reports to OR unless
specifically requested.
Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabrera@ocsd.org
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
ATTACHMENT E
Department of J�slice
,r Office of Justice Prop, ms
Bureau of Justice Assistance
.A
9-1
GraN
PAGC. I OP 6
I. RECIPIENT NAME AND ADDRESS (Including LP Cud.)
4.AWARDNUMBER: 2011 -D3 -BX -2532
Cuun.yuf Orange
10 Civic Ccmer Pbn
Sava A.A. CA 92)01 -401]
5. PROJECT PERIOD: FROM I W(j12010 TO 09/30/2014
BUDGET PERIOD: FROM 101012010 TO 0913012014
6. AWARD DATE 081122011
8. SUPPLEMENT NUA48FR
7. ACTION
Initial
1.4. GRANTEEIRSNENDOR NO.
950009261
OD
9. PREVIOUS AWARD AMOUNT $0
3. PROJECT TITLE
10. AMOUNT OFTHIS AWARD $606,689
FY 2011 Justice AcSidun4e Grant Program
11. TOTAL AWARD $ 606.689
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRAN
This Project is supymle4 under FY I I DUA - JAG) 42 USC 3750. et mq.
I5. MSTHOD OF PAYMENT
GPRS
® AGENCYAPPROVAL
GRANTEEACCEPTANCE -
16. TYPED NAMEAND TITLE OF APPROVING OFFICIAL
I&TYPED NAME AND TITLEOFAUTHORIZED GRANTEE OFFICIAL
DeniseODonnell
Bill C.pbell
Direuror
Chairman
12. SrGNATUREOF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFMCIAL
19A. DATE
AGENCYUSEONLY
20. ACCOUNTING CLASSIFICATTON CODES
21. KDJUG10093
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B D1 80 00 00 606659
OIP FORM 40002 (REV. 5.87) PREVIOUS EDITIONS ARE OBSOLETE
OR' FORM 40002 IREV. 4.88)
Department of Justice
c �`a Office of Justice Programs AWARD CONTINUATION
d Bureau of Justice Assistance SHEET rncE or c
Grant
PROIECTNUMBER 201 I.DLBX -]512 AWARDDATE W1212011
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and adminlsmative requirements set fonh in the cunent edition of the
Office of Justice Programs (0JP) h7nancial Guide.
2. The recipient acknowledges that faihne to submit an acceptable Equal Employment Opponunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Goverrnments, and Non -Profit Organizations, and funher understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OIP gram funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly infer to die DOI OIG any credible evidence that a principal, employee, agent, conuactor,
subgmntee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws per to fraud; conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.hotline0usdoj.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
or hodine fax: (202) 616 -9881
Additional information is available from the DOJ OIG website at www.usdoj.gov /oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract orsubawod to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prim written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency detemhines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 400012 (RE'v.4 -as)
Department of Justice
Office of JusticePmgrams AWARD CONTINUATION
Bureau of Justice Assistance SIIEET PAGE: 3 OF a
i
Grant
PROIECTP'UM9ER 201 I.DJ -0X -2532 AWARDDAM 0 &1]/-011
SPECIAL CONDITIONS
S. Pursuant to Executive Order 17513, "Federal Leadership on Reducing Text Messaging While Driving;' 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during die course of perdorrr ing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease .
crashes caused by distracted drivers.
9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and
applicable restrictions on subawards to first -tier subaccipients that do not acquire and provide a Data Universal
Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs
web site at http ://www.ojp.gov /funding/eer.hlm (Award condition: Central Connactor Registration and Universal
Identifier Requirements), and are incorporated by reference hue. This special condition does not apply to an award to
an individual who received die award as a natural person (i.e., unrelated to any business or nomptrofit organization that
he in she may own or operate in his or her name).
10. The recipient agrees to comply with applicable requimmenis to report first -der subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS), The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on die Office of Justice Programs web site at
l,itp: / /www,ojp.gov /fundine /ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting mquimnnent does not apply to grant awards made to
an individual who received the award as a natural person (ht., unrelated to any business or non-profit organization that
he in she may own operate in his or her name).
IL The recipient is required to establish a trust fund account. (The oust fund may or may not be an interest- bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SFAr25).
12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantce can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair am
functionality of an existing or proposed IT system.
13. To support public safety and justice infmmation sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all sdiemas generated as a result of this grant to the component registry as specified in the
guidelines. Formom infmmation on compliance with this special condition, visit
http:/Iwww.niem.gov/implemmlatioilguide.plip.
OM FORM 400012 (REV. 4-89)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SIMET PACE 4 of a
` Grant
PROTECT NUMBER 201 h.DJ-eX -2332 AWARD DATE 08/13lJ.011
SPECIAL CONDITIONS
14. The grantee agrees to assist BIA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant fonds, either directly by the grange or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of nhc following activities will be funded by the grant, prior to obligating funds fm any of these ptnposes. if it is
determined that any of the following activities will be funded by the grant, the nancee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long As rho activity is being conducted by the grantee, a
subgrari o any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. no activities covered by this special condition are:
a. New construction;
b. Minor renovation at icinodeling of a property located in an environmentally or historically sensitive area, including
popenies located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on rite National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of cherri other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of aprogram relating to clandestine methanrplreumine laboratory operations, including the
identification, seizure, or closure of clandestine msthamphetarome laboralorict.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and /or an Environmental Impact Statement, as directed by BIA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
hitp: // www. ojp .usdojgovBJA /resoumehicpa.html, for programs relating to methampinen mine laboratory operations.
Application of This Special Condition to Grantee$ FXisting Programs or Activities: For any of the grantees or its
subgramees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BIA, agrees to cooperate with BJA in any preparation by BIA of a national or program environmental assessment
of that funded program or activity.
15. The recipient agrees that any information technology system funded or supported by OR funds will comply with 28
C.F.R. Parr 23, Criminal intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.P.R. Part 23 to be applicable, OJP may, m its discretion, perform audits of due system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c) -(d). Recipient may not satisfy such a fine with federal funds.
16. The recipient agrees to ensure that the Sure Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
hitp: // www .ii.ojp.gov /defamlt. 6px ?areacpol icyAndPractice &page =1046.
On' FORM 4000r2 (REV. 4.86)
s ti... Department of Justice
rr,(� ��, Office of Justice Programs AWARD CONTINUATION
�i 7; Bureau ol'Justice Assistance MEET PAGE s of 6
5,.,: ? Grant
P o0JECTNUMBER 2011 DI- BX2a32 AWARD DATE Efflfl 011
SPECIAL CONDITIONS
17. The grantee agrees to comply with the applicable requirements M 28 C.P.R. Pan 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations' (the "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in pan der Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytizadon. Recipients of direct
grams may still engage in inherently religious activities, but such activities most be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sWgramee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participaling in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
hitp://www.ojp.gov/about/ocr/cquaLfbo.lilm.
18. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirement as stated in BJA program guidance.
19. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
20. Gramee agrees to comply with all confidentiality requirements of 42 U.S.C. section 37898 and 28 C.F.R. Par 22 that
are applicable to collection, use, and revelation of data or information. Grantee further: agrees, as a condition of grant
approval, to iubmit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Pan 22 and, in particular,
section 22.23.
21. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal Ponds, be made available for law
enforcement activities.
22. Award recipients must submit gnartuiy a Federal Financial Report (SFA25) and annual performance reports through
GM S(https: / /grants.ojp.usdoj.,ov). Consistent with the Depaimment's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
_ provide dam that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BIA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For mom detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
23. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OUP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subreciptent spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
24. Award recipients must verify Point of Conlacl(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System.
(GMS) to document changes.
DIP FORM 40002 (REV. 44 ad
Department of Justice
Office. of JusticePreerams AWARD CONTINUATION
Bureau of Justice Assistance SHGLT PAGE a OF a
-a' f
Grant
PROJECTNUMBER 1011.M-M -2582 AWARD DAIS 081IM011
SPECIAL CONDITIONS
25. The grantee agrees thal within 120 days of award acceptance, each member of a law enforcement Task force funded
with these funds who is a task force commander, agency excentive, task force officer, or other task force member of
equivalent rank, will complete required online (imemet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.et0i.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center fm Task Force Integrity and Leadership (www.clflJ.org).
26. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received documentation demonstrating that the state or local governing body review and/or community notification
requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
27. The recipient agrees expeditiously to obtain active registration with the Central Cmnractm Registration (CCR)
database, and to notify the program office in writing of its registration. Following satisfaction of this requirement, a
Gram Adjustment Notice will be issued to remove this special condition.
26. Recipient may not expend, our drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
reviewed and approved the Budget Narradve portion of the application and has issued a Grant Adjustment Notice
(CAN) informing the redpicm of the approval.
29. With respect to this award, federal funds may nor be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SFS Performance Appraisal System
far that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non- federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OR official indicated in the program announcement under which this award is made.
OJP FORM 40002 (REV. 4-88)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Jay R. Johnson, Chief of Police
949 - 644 -3701, JJohnson @nbpd.org
Bill Hartford, Lieutenant
PREPARED BY: 949- 644 -3710, BHartford @nbpd.org
APPROVED: A
TITLE: Justice Assistance Grant — Annual Award
ABSTRACT:
Authorize the City Manager to execute the 2011 Justice Assistance Grant to transfer
funds.
RECOMMENDATION:
1. Approve Agreement to transfer funds for Fiscal Year 2011, Justice Assistance
Grant Annual Award, and authorize the City Manger to execute the Agreement
per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3,
the City Manager may accept grants or donations of up to $30,000 on behalf of
the City.
2. Approve a Budget Amendment increasing revenue estimates in the amount of
$10,977 in Account #1290 -5257, and increase expenditure appropriates in
Account #1290 -7095.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $10,977 in additional revenue from
the Justice Assistance Grant and $10,977 in increased expenditure appropriations. The
revenue will be posted to the Fund 129 Account in the Police Department, 1290 -5257,
and the purchase will be expensed to the salary account in the Police Department,
1290 -7095.
DISCUSSION:
In 1996, with the approval of the City Council, the Police Department applied for a grant
to establish the position of Crime Prevention Specialist. The grant was part of a Federal
program directed at local law enforcement. The Local Law Enforcement Block Grant
(LLEBG) Program targeted several areas, including crime prevention. As a result of
Justice Assistance Grant — Annual Award
December 13, 2011
Page 2
that grant being awarded to the City of Newport Beach, a Crime Prevention Specialist
position was established. In 2005, the LLEBG Program was discontinued. Several
grant programs, including LLEBG, were then combined into a new Federal grant called
the Justice Assistance Grant (JAG). Since 1996, the Police Department has received
funding, at continuing smaller amounts, for the Crime Prevention Specialist position
from the LLEBG, now JAG. This has required the Police Department to assume greater
financial responsibility for the position with each new budget year. The annual salary
and benefits for the position of Crime Prevention Specialist is $109,712, and the current
grant allowance will be used to offset those costs.
The previous annual JAG grants provided $24,569 in 2004; $12,474 in 2005; $7,422 in
2006; and $6,403 in 2007. No funds were received in 2008. In September 2009, due to
the President's Economic Stimulus Program, Newport Beach received a 2009 JAG
Recovery Act grant award of $54,430, which is separate from the annual awards. In
2010, the Police Department received an award of $13,332.
A requirement of the JAG is for all law enforcement agencies in Orange County to apply
together in one application. The Federal Department of Justice has established the
monetary amount for each agency, based on prior grants received by each agency.
The portion of this annual grant designated to Newport Beach for 2011, which is
$10,977, bwill continue to provide limited support for the Crime Prevention Specialist
position.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
(21e-2=-,-
R. Anson
Chief of Police
Attachment: A. Agreement to Transfer Funds
B. Budget Amendment No. 12BA -020
Justice Assistance Grant — Annual Award
December 13, 2011
Page 2
that grant being awarded to the City of Newport Beach, a Crime Prevention Specialist
position was established. In 2005, the LLEBG Program was discontinued. Several
grant programs, including LLEBG, were then combined into a new Federal grant called
the Justice Assistance Grant (JAG). Since 1996, the Police Department has received
funding, at continuing smaller amounts, for the Crime Prevention Specialist position
from the LLEBG, now JAG. This has required the Police Department to assume greater
financial responsibility for the position with each new budget year. The annual salary
and benefits for the position of Crime Prevention Specialist is $109,712, and the current
grant allowance will be used to offset those costs.
The previous annual JAG grants provided $24,569 in 2004; $12,474 in 2005; $7,422 in
2006; and $6,403 in 2007. No funds were received in 2008. In September 2009, due to
the President's Economic Stimulus Program, Newport Beach received a 2009 JAG
Recovery Act grant award of $54,430, which is separate from the annual awards. In
2010, the Police Department received an award of $13,332.
A requirement of the JAG is for all law enforcement agencies in Orange County to apply
together in one application. The Federal Department of Justice has established the
monetary amount for each agency, based on prior grants received by each agency.
The portion of this annual grant designated to Newport Beach for 2011, which is
$10,977, will continue to provide limited support for the Crime Prevention Specialist
position.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submi d by:
Jo son
Chief of Police
Attachment: A. Agreement to Transfer Funds
B. Budget Amendment 11 BA -_
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AGREEMENT TO TRANSFER FUNDS
FOR 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this day of 2011, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY ", and
a municipal corporation, ' hereinafter referred to as
I " SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of sixteen units of local government, including
SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial
Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced sixteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
Iincorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
Iassistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
Page t of 5
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Ito obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
I will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
ISUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is
Iattached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment "] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
Iproperty and equipment as are necessary, in order to keep said grant property and equipment
I continually in good working order
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
Ibound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY201 I JAG Program
U.S. Department of Justice
Page 2 of 5
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.738
FY2011 JAG Program
U.S. Depadment of Justice
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14.. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
//
CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
Page 4 of 5
I
IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
2
State of California.
3
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DATED: °E -)Oil
COUNTY OF ORANGE, a political
subdivision of the State of California
5
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By
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SNndra Hutchens, heriff- Coroner
Sheriff- Coroner apartment
8
"COUNTY"
9
APPROVED AS TO FORM:
10
COUNTY COUNSEL
By_
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Nicole Sims, Deputy
13
DATED: , 2011
-
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DATED: 2011
SUBGRANTEE
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By
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Name and Title
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City
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ATTEST:
22
City Clerk
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homey
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DATED: 12011
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CFDA 16.738
PY201I JAG Program
U.S. Department of Justice
Page 5 of 5
City of Newport Beach
BUDGET AMENDMENT
2019 -12
EFFECT ON
BUDGETARY FUND BALANCE:
Description
Increase Revenue Estimates
X
Increase Expenditure Appropriations AND
MiscGrants - JAGRevenues
EXPENDITURE APPROPRIATIONS (3603)
Transfer Budget Appropriations
SOURCE:
Description
Division
from existing budget appropriations
X
Account
from additional estimated revenues
Salary Reimbursement
Division
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 11 BA -020
AMOUNT: $tos77.00
�X Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept the 2011 Federal Justice Assistance Grant (JAG)
which will be used to offset the salary and benefit expense related to the Crime Prevention Specialist position.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Amount
Debit Credit
$10,977.00
$10,977.00
$10,977.00
$10,977.00
��• -
It
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-)III
Date
Date
Fund /Division Account
Description
1820 5134
Police - Support Services - JAG City Staff Services
129 5257
MiscGrants - JAGRevenues
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 1290
Misc Grants
Account
Number 7095
Salary Reimbursement
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Financial Approval: 4Ninistrative
Services Director
Signed:
rid
Administrativ oval:
City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$10,977.00
$10,977.00
$10,977.00
$10,977.00
��• -
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-)III
Date
Date
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AGREEMENT TO TRANSFER FUNDS
FOR 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this ? 20)1
day of , 2.01'0, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY", and
1111 ��� �� 1�AY�P.(T �i a municipal corporation, hereinafter referred to as
" SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of nineteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byme
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced nineteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
I. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.738
FY2010 JAG Program
U.S. Depa ent of Justice 10
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation; as set forth in Attaclunent B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation. as set forth in Attachment C hereto (`JAG Program Allocation"), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
I called "grant property and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
I continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D (`Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
Ireference.
7. SUBGRANTEE shall comply with all applicable tenns of the certifications) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
PY2010 JAG Program
U.S. Department of Justice 10
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save hannless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement.
including Attachments A. B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
H. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.735
FY2010 JAG Program
U.S. Department orJustice 10
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement; including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A. B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
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28
CFDA 16.738
FY2010 JAG Program
U.S. Department of Justice 10
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: 1117-3 2010
APPROVED AS TO FORM:
COUNTY COUNSEL
By
Nicole Sims, Deputy
DATED: '2010
I DATED:
1 ATTEST:
City Clerk
2010
I DATED: 2010
CFDA 16.738
PY2010 JAG Program
U.S. Department of Justice 10
am
COUNTY OF ORANGE, a political
subdivision of the State of California
"COUNTY"
CITY OF NEWPORT BEACH,
A California municipal corporation
By: /?ice\
Da'V-0 Kiff
City Manager
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
By,
i
ynet D. Bea champ
Assistant Clty Attorney
ATTEST:
By: 9CLA
Leilani I. Brown
City Clerk A0008",9,1
Page 5 of 5
ATTACHMENT A
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
GMS Application Award No. 2010 -DJ -BX -0324
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to
support a broad range of activities to prevent and control crime within the County of
Orange. The County of Orange has been certified disparate; therefore, this joint application
includes, nineteen units of local government for which the applicant and fiscal agent is the
County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The
nineteen units of local government in the jurisdiction will utilize the funds for local
initiatives, technical assistance, training, personnel, equipment, supplies, and contractual
support and information systems for criminal justice within the following purpose areas:
law enforcement, prosecution and court, prevention and education, corrections and
community corrections, drug treatment, and planning, evaluation and technology
improvement. The expenditure details of the funds for each city are outlined in the
following narrative.
Multi- Agency Funding:
In a collaborative effort to benefit the County of Orange, the nineteen units of local
government involved in this grant application have agreed to utilize $51,464
(approximately 6.5 %) of the total funding to supplement the multi- jurisdictional Orange
County Pro- Active Methamphetamine Laboratory Investigative Team, hereafter referred to
as PROACT.
Problem Statement: -
Methamphetamine is the primary drug investigated by local, state, and federal law
enforcement agencies within the boundaries of Orange County. Successful clandestine
methamphetamine laboratory investigations require acquired expertise and are extremely
time. consuming and labor intensive. Local law enforcement agencies do not have the
resources, specialized training,-or safety equipment necessary to conduct the specialized
investigations required to combat these types of operations. The labs themselves are toxic
and explosive in nature. Children of clandestine laboratory operators and meth users are
often forced to live in an environment of toxic chemicals with lasting effects on their overall
physical and mental health. PROACT investigates suspected all clan lab incidents within
Orange County while maintaining a close liaison with local agencies. These agencies
forward intelligence to PROACT for review, evaluation, and subsequent enforcement
action. PROACT integrates city law enforcement agencies, the Sheriffs Department, the
District Attorney's Office, the Bureau of Narcotic Enforcement, the Probation Department,
as well as Child Protective Services to conduct criminal investigations of clandestine
2010- DJ -BX =0324 Page 1 of 34
ATTACHMENT A
methamphetamine laboratory operators, suppliers, and traffickers. PROACT personnel
initiate investigations, conduct covert surveillances, conduct parole and probation
searches, execute search warrants, and arrest criminal perpetrators. PROACT distinctively
focuses on disrupting and eliminating individuals and criminal cells responsible for
providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence PROACT functions as the sole and highly unique "proactive"
effort against the entire clandestine methamphetamine laboratory hierarchy, within and
having a nexus to Orange County.
Goal:
The goal of the PROACT Task Force is to pro - actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer
community for the residents, employees and visitors within the County.
Objectives:
The objectives of the Orange County Methamphetamine Laboratory Investigation Team are
to:
o Reduce the availability of methamphetamine in Orange County
o Improve public safety in Orange County by eradicating hazardous clandestine
methamphetamine labs
o Identify, disrupt and arrest suppliers of methamphetamine precursor and essential
chemicals
Quantifiable Performance Measures.
Project performance will be measured by the number of clandestine laboratory incident
seizures, cases initiated, cases completed, arrests, searches, methamphetamine seized,
precursor & essential chemicals seized, cases referred for prosecution, cases filed for
prosecution, and convictions that are accomplished as a result of PROACT'S overall
enforcement activities.
Page 2 'of 34 -
ATTACIiMEA'T A
County: Orange
The County of Orange proposes to use the 2010 justice Assistance Grant funding as
follows:
Protect Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
Orange County's Countywide Coordinated Communication Center (Control One) maintains
a pool of over 370 portable radios programmed with Orange County 800 MHz talk groups.
These radios can be borrowed by any agency currently using the 800 MHz CCCS radio
system. These radios are regularly borrowed to support law enforcement agencies for
surveillances, planned events, unplanned incidents, and interoperability with assisting
agencies that do not have 800 MHz radios,. This program has facilitated interoperability
with out of county agencies, State agencies and Federal agencies when coordinating with
Orange County law enforcement agencies on short term and long term incidents and
investigations.
The portable loan pool has been maintained for many years and additional grant funded
radios have been added to the loan pool over the years: Many of these radios can no longer
be loaned to requesting agencies due to the lack of batteries to accompany the radios. The
batteries that were purchased with the radios have reached the end of their life cycle and
need to be replaced. Portable radio batteries typically should be replaced after two years.
Many of these batteries have been in service for several years and will not hold a charge
anymore. Since the radios were purchased with grant funds and are available to all CCCS
users in the Orange County Operational Area and often used by assisting units from other
County, State or Federal agencies, we would like to purchase as many batteries as possible
to return the loan pool to a better state of readiness.
Goals of the protect:
The Goal of this project is simply to return the existing portable radio loan pool to an
improved state of readiness -by purchasing as many batteries as possible. By using the
available grant funds of $17,000, we will be able to purchase over 200 new batteries. This
will allow us to dispose of the oldest batteries in the pool so agencies borrowing the radios
will be assured of having a radio with a fully charged battery • that will provide
communications for 8 to 12 hours of operation between charges.
Strategies to be used For1roject.
The new Impres smart battery utilizes improved technology to extend the life of the battery
and the length of time each charge will last -If the justice Assistance Grant funds of $17,000
.can be applied toward this need, over 200 batteries could be added to the loan pool at $73
per Impres battery. This is a very straightforward project that involves simply ordering the
Motorola .Impres batteries to be:,delivered..to ourJacility and.:putting. them -into service
2010- .DJ -BX -0324 Page 3 of 34
ATTACHMENT A
immediately. The portable radio loan pool room is already outfitted with Motorola Impres
battery chargers to fully benefit from the Impres battery technology.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
All funding allocated would be used to purchase batteries from Motorola at the current
contract price listed in the Orange County Equipment Price Book. The current contract
price for an Impres battery is $73 /ea. There would be no further expenditure required
other than sales tax and shipping fees.
Timeline and /or project plan: Identify when the goals and objectives will be
completed
Once the grant funds have been approved, a purchase requisition will be submitted to
OCSD /Purchasing to order the batteries from Motorola in accordance with the approved
Orange County Equipment Price Book. The process of submitting the requisition and
getting the appropriate approvals will add a few days to the timeline but the batteries
should be ordered and received within a two -week timeframe. The batteries will then be
engraved or otherwise marked to identify them as part of the Portable Equipment Loan
Pool. This process will take a few days to complete. The radios will then be charged and
put into service.
Funding:
Total Allocation: $21,240
PROACT Contribution: (10 %) $2,124
Administrative Fee (9 %): $1,912
Funds Retained by City/County: $17,204
City: Anaheim
The City of Anaheim proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: '
The Anaheim Police Department would like to use JAG funding to support a new
"telemedicine° program at the Detention Facility. Telemedicine is the use of tele-
communications technology for medical diagnosis and patient care when the care provider
and patient are separated by distance. Telemedicine technology will allow arrestees with
minor injuries and /or illnesses to be. treated. quickly and efficiently without leaving the
Detention Facility., Abotit 700 medical transports are made annually'for arrestees who do
not have an urgent need for medical care. Telemedicine will-eliminate the need for these
time - consuming transports.. Telemedicine will allow police officers to spend "more time in
2010- D7 -BX -0324 Page 4 of 34.
ATTACHMENT A
service on patrol and less time at the hospital. In addition, security issues with arrestee
custody in the hospital and during transportation will be eliminated.
Goals of the project:
The use of telemedicine will increase the number of productive hours that patrol officers
spend on the streets, and will also eliminate the burden placed on local hospital emergency
rooms to treat arrestees who do not truly need urgent care. Significant monetary and time
savings will be realized by both the Police Department and the local hospitals.
Strategies to be used for project:
Through the use of video conferencing and an onsite EMT, simple diagnosis and issuance of
minor medications can be made without leaving the Detention Facility. The Police
Department will have immediate 24/7 access to emergency medicine trained physicians,
and will be able to effectively communicate with them via video conferencing. Police
Officers will spend less time transporting non - critical arrestees to the hospital and will
have more time to patrol the streets and respond to 911 calls.
Budget Narrative:
The total monthly service fee for telemedicine is approximately $17,000.00 which equates
to $204,000.00 annually. This fee includes the onsite EMT, access to physicians, and live
technical support at all times. (Due to budget reductions throughout the' City, the Police
Department is unable to fully fund the telemedicine projectat this time.)
Timeline an!t or project plan:
The Police Department would like to implement telemedicine by October 1, 2010.
Increased productive hours for patrol officers will be noticeable soon after the program is
fully operational and all personnel have been trained.
.Fundina.,
Total Allocation: $154,633
PROACT Contribution: (5 %) $7,732
Administrative Fee (9 %): $13,917
Funds Retained by City/County: $132,984
2010- DJ -BX -0324 Page 5 of 34
ATTACHMENT A
City: Buena Park:
The City of Buena Park proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
Most local law enforcement agencies do not have the resources, staffing or infrastructure in
place to proactively monitor and conduct compliance checks of previously convicted sex
offenders who have served their sentences and returned to the community. In order to
ensure these individuals are complying with all aspects of the law (including Jessica's Law
and Megan's Law), additional funding and resources are normally required. The Buena
Park Police Department believes this funding is critical to support public safety in this
area. There are approximately 4,800 sexual registrants in the County of Orange. The Buena
Park Police Department is seeking funding to create a unit of experienced investigators to
better monitor sex offenders in the community to improve public safety:
Goals of the project:
Proactively Identify, monitor, arrest, and assist in the prosecution of habitual sexual
offenders who violate the terms and conditions of their probation or parole, who fail to
comply with the registration requirements of California Penal Code § 290, or who commit
new sexual assault, offenses through proactive surveillance and arrest of habitual sexual
offenders.
Strategies to be used for project:
Proactively. identify and monitor all registered sexual offenders in the Buena Park
community to,ensure these individuals are in compliance with all aspects of the law
(including Jessica's Law and Megan's Law).
Budget Narratives Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
The amount of $28,182.70 would be used for existing personnel to pay for overtime to
accomplish the goals and objectives of this project
Timeline and/or project plan. Identify when the goals and objectives will be
completed:
During the first year of the project, investigators will identify and contact all sexual
predators in the community to ensure compliance and maintain a data base of those
contacted.
2010- DJ -BX -0324 Page.6.of 34
ATTACHMENT A
Funding:
Total Allocation: $30,970
PROACT Contribution: (0 %) 0
Administrative Fee (9 %): $2,787
Funds Retained by City/County: $28,183
City: Costa Mesa
The City of Costa Mesa proposes to use the 2010 justice Assistance Grant funding as
follows:
Project Objectives:
The Costa Mesa Police Department (CMPD) project objectives for the 2010 JAG funds are:
Facility Security: In general, law enforcement is a target to both foreign and domestic
threats. The police department lacks funding to repair and improve the Close Circuit
Television (CCTV) Security System of the main police facility. This project objective is to
replace and add additional CCTV monitors, and expand upon the monitoring capabilities of
the Department's CCTV Security System. This objective also includes making security
improvements to the Watch Commander's Office, which is the focal point of the
Department for-daily operations.
Inventory Control - Barcode System: The Department is striving to improve upon its
processing and accountability capabilities of property and evidence. This project objective
consists of purchasing evidence -based equipment /technology (i.e., a computer server) to
build upon the Inventory Control - Barcode System being developed by the Department.
Taser Thigh Holsters: Tasers have become a basic use of force option and tool utilized by
law enforcement CMPD has been able to adequately equip both sworn and non -sworn
personnel with this vital tool; however, the Department is attempting to provide personnel
an equipment option that allows them to carry the Taser in a more proficient manner. The
Taser thigh holster is an equipment option, which allows personnel to "free up their duty
belt and access other equipment more efficiently. The thigh holster will also increase
personnel proficiency and minimize damage to spare Taser cartridges. This projective
objective is to purchase Taser thigh holsters for first responder personnel.
K -9 Agitator Bite Suit: Training is a main component and emphasis of the Department's K-
9 Unit. Through the utilization of K -9 Agitator Bite Suits, training scenarios are constructed
that allow a K -9 handler and his /her police service dog (PSD) to engage in bite situations
where the team's performance can be evaluated during deployment Additionally, bite suits
provide the opportunity for handlers, to - experience a PSD bite . "first hand" for their
2010- DJ -BX -0324 Page 7.of 34
ATTACHMENT A
professional development and experience. This project objective is to acquire a new K -9
Agitator Bite Suit for the Department's K -9 Unit and agitators.
Goals of the project:
The Department's project goals are to:
Facility Security: Purchase four to five CCTV monitors, reprogram CCTV monitor viewing
options and capabilities, and install security measures (i.e., lockable shelving) in the
Department's Watch Commander office.
Inventory Control - Barcode System: Purchase a computer server to complete the
development of the Department's Inventory Control - Barcode System.
Taser Thigh Holsters: Purchase Taser thigh holsters for first responders.
K -9 Agitator Bite Suit: Purchase a K -9 Agitator Bite Suit for the Department K -9 Unit,
Strategies to be used for project:
To accomplish the Department's identified initiatives, the agency will obtain quotes from
vendors that can supply the identified service, technology, and /or equipment needed to
meet the,CMPD 2010 JAG project objectives and goals.
Budget Narrative:
Preliminary quotes have been obtained for the Department's 2010 JAG project objectives
and goals. The estimated costs are: Facility Security - $13,000, Inventory Control - Barcode
System - $ 9,000, Taser Thigh Holsters - $ 2,880, and K -9 Agitator Bite Suit - $2,000.
Timeline and /or project plan:
The project objectives and goals will be instituted immediately upon approval of the Costa_
Mesa City .Council and the Department's ability to utilize the JAG allocation for
expenditures...
Funding:
Total Allocation: ,$33,185
PROACT Contribution: (10 %) $ 3,318
Administrative Fee (9 0/o): $2,987
Funds Retained by City /County: $26,880.
2010- DJ -BX -0324
ATTACHMENT A
City: CYPRESS
The City of Cypress proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Obiectives: Include type of programs to be funded and the need for the
programs for the four year grant period
To equip front -line first responder police officers with equipment to enhance their - ability
to perform their duties in the following programs:
1) Cypress police officers are issued less - than - lethal Taser X -26 devices as standard
equipment for all uniformed patrol officers. This equipment represents an important
weapons option for police officers facing threats to themselves or others, which when
deployed diminishes or eliminates the injuries caused by impact weapons such as batons.
The police department currently has no reserve officers, but is developing a pool of 5 to 10
reserve police officers to work various assignments. There are no budget funds to
purchase Taser devices for reserve officers, so JAG funds will be used to purchase this
safety equipment for front -line volunteer police officers which augment regular officers by
working side -by -side in various assignments. The need for this equipment is ongoing
throughout the grant period.
2) The Cypress Police Department operates a Crime Scene Investigation (CSI) program
which consists of patrol officers taking photographs and collecting physical evidence, such
as DNA, latent finger prints, etc., at crime scenes ranging from petty thefts to violent assault
crimes. The department lacks adequate camera equipment to fulfill this mission and in
these tough economic times, the city has no budgeted funds to purchase or replace aging
camera equipment. The need for CSI cameras is an ongoing need which will continue
throughout this grant period.
Goals of the 12raiect:
To purchase seven (7) Taser X -26 devices and associated holsters at a cost of $900 each,
totaling $6,300
To purchase three (3) Digital Camera Kits (camera, case, memory cards) for CSI program at
a cost of $750 each, totaling $2,400
Strategies to be used for project.•
The Taser devices will be issued to individual officers who will carry/use them in the
course of their duties- as uniformed police officers performing first responder services
within a municipal police department
The camera, kits will be assigned to patrol officers conducting crime scene investigations.
These cameras will be used to .photograph .crime scenes, document victim injuries,
photograph traffic collision scenes, etc.
2010 - DJ BX -0324 - Page 9 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
This grant proposal consists of equipment purchases and does not include personnel or
travel costs. The budget is simple and includes funds to purchase seven (7) Taser X -26
devices and three (3) digital camera kits for Crime Scene Investigations.
Taser devices: seven (7) at $900 each, subtotal: $ 6,300
Camera Kits: three (3) at $750 subtotal: $ 2.400
TOTAL $8,700
Timeline and /or project plan: Identify when the goals and objectives will be completed
Upon receipt of grant funds, Command Staff will submit a Staff Report to City Council
outlining appropriation of grant funds and approval of the appropriation of funds for the
purchase of items listed in the project objectives section. Once authorized by Council, staff
will abide by the City bid process and obtain three (3) quotes for the purchase of identified
items, and will have the purchases made within one (1) month from Council approval.
Items purchased will then be immediately. distributed to the work- groups in need of said
items.
Funding:
Total Allocation: $10,202
PROACT Contribution: (5 %) $510
Administrative Fee (9 %): $918
Funds Retained by City/County: $8774
City: FOUNTAIN VALLEY
The City of FOUNTAIN VALLEY proposes to use the 2010 Justice Assistance Grant
funding as follows:
Project Obiectives:
The first objective of this grant is to improve the technical ability. of.the Police Department
by enabling the surreptitious recording and transmitting of covert operations. This will be
done by purchasing a key.-fob transmitter anddigital radios.
The second objective of this grant is to relieve frontline Police Officers of traffic collision
and parking issues during peak call volume and holidays. This will be accomplished by
funding selected parking /traffic enforcement detail staffed by Parking Control Officers.
Currently no funding exists:for selected parking /traffic enforcement '
2010 -, DJ -BX 4324 Page-10 of-34 :
ATTACHMENT A
Goals of the protect:
The goals of these expenditures are to reduce crime by improving the ability to covertly
record conversations and activities of undercover Police Officers while conducting
sensitive investigations. Currently, the Police Department does not possess the equipment
to function effectively and has been loaned or borrowed it in the past. By the very nature of
these time - sensitive investigations, the equipment is needed at a moment's notice to
effectively impact ongoing crime trends.
The goal of the directed parking enforcement efforts is to relieve frontline Police Officers of
these duties. This will enable frontline Police Officers to handle priority calls for service
while Parking Control Officers handle traffic collisions, directing traffic and parking
enforcement issues throughout the City.
Activities:
Upon approval by the City Council, the Police Department will act quickly to purchase the
portable radios and covert recording equipment and to immediately schedule directed
traffic /parking control efforts. This purchase and staffing will have an immediate positive
impact on the local vendors and the community at large.
Quantifiable Performance Measure:
Covert audio recording and transmitting hardware will greatly assist in criminal
investigations. The Special Investigations Unit follows emerging crime trends and reports
monthly to the Office of the Chief of Police regarding their proactive efforts. The Police
Department keeps accurate records. of operations plans, investigations, arrests and /or
dispositions of these investigations. Since we do keep accurate records of our
investigations, it will be easily quantifiable as to compare our previous efforts once the
equipment is put to use.
As to staffing selected traffic /parking enforcement, again, the Police Department maintains
accurate records to include traffic collision reports, traffic control issues and parking
enforcement efforts. Records will be kept of these special enforcement efforts and the
amount of time frontline Police personnel are able to concentrate on priority calls for
service.
Strategies to be used for project:
The covert recording and transmitting equipment will be used by the Investigations Bureau
during criminal investigations. These recordings will be used to manage the ongoing field
operations, to prepare criminal reports and to support the criminal prosecution in court.
The staffing of the directed traffic /parking control officers will coincide with holidays and
periods of high call volume. These-areas will'be identified by an analysis of the high
incidents of traffic collisions, traffic control and parking issues. "
2010.- DJ -B.X -0324 Page l l of 34
ATTACHMENT A
Budget Narrative:
EQUIPMENT
(1) Microflex FOB Recorder & (1) OSRFT Transmitter 161.25 frequency $3,600.00
(6) Yaesu VX -7R Radio black ($289.95 each) $1,740.00
SUBTOTAL: $5,340.00
TAX: $ 467.25
TOTAL: $5,807.25
PERSONNEL:
Traffic /Parking Enforcement Officer ($19.80 an hour /225 hours) $4,455.00
GRAND TOTAL: $10,262.25
Timeline and orproject plan:
Once approved at the federal level, the program will be submitted to our local City Council.
Once approved at the local level, requisition and purchasing should be accomplished in the
first three months to one year of the program. Staffing of the directed traffic /parking
enforcement details will begin immediately.
Funding:
Total Allocation: $11,292
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,016.28
Funds Retained by City/County: $10,276
City: Fullerton
The City of Fullerton proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
Smart Sector Policing
• Identify and target high -crime sectors frequented by probationers, parolees and
other high -risk individuals,
• Identify and target high -crime areas and "hot spots," using advertising -like efforts to
educate local community members and reduce their risk of exposure to crime.
P Enhance and utilize the Police Department's website as a means of communicating
with its citizens through reporting sectors, to reduce and prevent crime, identify
crime trends and to broadcast emergency situations.
2010- DJ -BX -0324 Page 12 of 34
ATTACHMENT A
Need for Prodect:
Fullerton has seen an increase in its crime rate, due in part to the current economic
crisis that has impacted both residents and non - residents alike. While the City's
population has increased 149yo in 20 years, hiring freezes and City- imposed furloughs
have resulted in a decrease of 13% in Fullerton's police force, from a high in 1990 of
1.3 officers per 1,000 citizens or 157 FTE officers, to the current effective equivalent
of .98 officers per 1,000 or 136 FTE officers. Besides experiencing the usual gang,
graffiti and crime problems of many suburban areas, Fullerton is also home to three
colleges and a downtown area that is a very popular night -time destination for
party -goers and criminal opportunists.
Tough times call for innovative, cost - effective solutions. The Fullerton Police
Department is meeting this challenge by. proposing technologies and strategies
which can more effectively target and impact high -crime areas and reach out to
thousands of citizens while costing very little. But, with City budgets being slashed,
earmarking general or City funds for new programs is difficult at best. A JAG 2010
grant, with its emphasis on innovative "Smart Policing" programs that take
advantage of new technologies and the public's penchant for those technologies,
would be the ideal proving grounds for the proposed program
Goals of the project:
• Reduce crime in Fullerton, particularly in targeted areas
• Discourage and limit the number of criminals, repeat offenders and other high -risk
individuals from entering or remaining in the City
• Enhance citizen awareness of crime and strategies for crime prevention
• Collect, track and share crime data and trends
O
Strategies to be used for project:
Smart Sector Patrols
G High -crime sectors will be identified and, rather than patrolling large areas of town,
one officer will be assigned daily-to patrol and be responsible for a specific high -
crime sector.
Smart Sector Postings
C Areas of unusually high crime activity, e.g., spate of burglaries, will have large
temporary signs or postings alerting local residents and providing a phone number
and website address for reporting any unusual activity or suspicious individuals.
Besides making the residents more alert to possible crimes, the signs will
discourage would -be criminals.'
2010- DJ-BX -0324 Page 13 of 34
ATTACHATENT A
Web -based Smart Sector Policing
• Improve and enhance the existing Fullerton Police Department website through a
free on -line subscription for residents and businesses to sign up for e-mail alerts
and other communications
• Website will allow any visitors to view information and respond to alerts
• Subscribers will be assigned to and receive information on specific City sectors
(which will match patrol sectors), based on their residential or business address, to
receive specific and localized alerts and information.
• Subscribers will be able to submit anonymous tips through the website
• E -mail, text messages and Twitter feeds can be sent, including to specific groups
such as Neighborhood Watch groups or specific businesses, e.g. banks, restaurants,
etc.
• Suspect or vehicle images can be disseminated
Data Collection
o Data will be recorded and analyzed to evaluate the effectiveness of smart sector
policing.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
$ 20,000 Consultant /contract for website development and staff training
11,600 Website maintenance agreement ($5,800 /yr. x 2 yrs.)
7.985 Program supplies
$39,585 TOTAL
Timeline and /or project plan: Identify when the goals and objectives will be completed
Year 1: Quarter 1:Implementation of Smart Sector Patrol
4 Smart Sector Patrols Daily
Development of Smart Sector Postings
Quarter 2: Development of website and training of staff
6 Smart Sector Patrols Daily
10 Smart Sector Postings
Quarter 3:10 outreach presentati ons /publications re: new website
900 new subscriptions to PD website
10% increase in visitors to PD website from current 09/10 rate
6 Smart Sector Patrols Daily
10 Smart Sector Postings
Quarter 4:10 outreach presentations /publications re: new - website
900 new subscriptions to PD website
15% increase in visitors to PD website from.current 09/10 rate
6 Smart Sector Patrols Daily
10 Smart Sector Postings
2010 -AJ -BX -0324 Page 14.of34. '.
ATTACHMENT A
Reduction in crime in at least 40% of Smart Sectors
Year 2: 20 outreach presentations /publications re: new website
6 Smart Sector Patrols Daily
40'Smart Sector Postings
3,000 new subscriptions to PD website
20% increase in visitors to PD website from current 09/10 rate
Reduction in crime in at least 50% of Smart Sectors
Funding:
Total Allocation: $48,870
PROACT Contribution: (10 %) $4,887
Administrative Fee (9 %): $4,398
Funds Retained by City/County: $39,585
City: Garden Grove
The City of Garden Grove proposes to use the 2010 Justice Assistance Grant funding
as follows:
Profeect Obiectives: Include type of programs to be funded and the need for the
programs for the four year grant period
The Garden Grove Police Department has one of the lowest ratios of officers per capita of
any city its size in California. This problem will only get worse as the City's population
continues to increase. Unfortunately, the Garden Grove's current and projected financial
condition prohibits the Department from hiring additional personnel. The Department, to
fulfill its ever - increasing demand for officers, must develop alternative solutions to
increase officer time in the field without hiring additional Personnel
Goals of the project:
Create operational efficiencies in_ Patrol that would generate 'the equivalent productive
hours of up to seven additional Police Officers 'that could he used to augment patrol
.operations.
Strategies to'be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its
efforts on community safety instead of expending energy and resources on jail operations.
The jail contract allows sworn police officers to process arrestees and return to their field
du in :as ji$le as 15 minutes. This in.tuin. will increase. their availability to handle
additional calls for services.
2010- ,DJ -BX -0324 Page 15 of 34
ATTACHMENT A
Budget Narrative; Include breakdown for personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
The funds retained by the City will help to offset the annual cost of the jail services contract.
For FY 2010 -11 the monthly cost of the contract will be $39,772. For FY 2011 -12, the cost
will increase by three percent to $40,965 per month. The cost covers staffing, operating
expenses, and management fees, as well as liability insurance maintained by the vendor.
Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at
9.6 FTE.
Timeline and or project plan: Identify when the goals and objectives will be completed.
The jail is a 24/7 operation and operates 365 days a year. T_ he goals and objectives for the
program are met on a continual basis, by allowing officers to return to their patrol duties
quickly, thus enhancing the policing presence in the City.
Funding:
Total Allocation: $70,763
PROACT Contribution: $0
Administrative Fee (9 %): $6,369
Funds Retained by City/County: $64,394
City: Huntington Beach
The City of Huntington Beach proposes to use the 2010 Justice Assistance Grant
funding as follows:
Pr iect Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period.
This grant funding will be used to: 1) Begin imaging, and indexing crime and incident
reports to, provide on- demand information from these reports to officer personnel.
2) Reduce the costs associated with paper records maintenance, retrieval and storage.
3) Provide for the recovery of crime and incident report information in case of a disaster.
Goals of the oroiect:
o ''Provide immediate access to 525,000 images of crime, suspect, arrest and location
information to patrol officers, detective personnel and Senior Staff through their
desktop computers and /or computers in the patrol vehicles, enhancing police
decision making.
2010 -.DJ. BX -0324 Page 16 of.34 p.
ATTACFIMENT A
• Improve police performance, efficiency and productivity by more informed citizen
contacts, better field investigations, more thorough detective follow -up and more
complete documentation of call for service incidents.
• Enhance officer safety by providing crime information that is not currently and
readily available.
• Improve information quality while allowing for wide access to it.
• Reduce costs associated with paper storage and handling and prevent misplaced,
lost or damaged reports.
• Provide for the recovery of crime and incident information in case of a disaster.
Strategies to be used for project:
Huntington Beach Police Department has crime and incident report files dating back to
1996 and continuing thru 2010. These files, and the information they contain, are
currently stored in paper form and are not readily accessible to detectives and officer
personnel. Huntington Beach Police Department wants to begin imaging crime and
incident reports from 2006 and 2007, approximately 44,000 reports or 525,000 images.
The imaging, indexing and verification tasks will be performed by an outside vendor. The
crime and incident report information will be returned in multi -page PDF files, formatted
for import into our current records management system. The information will then be
attached to the specific incident and /or arrest record. Once attached, this information
becomes immediately accessible to officer personnel and with one inquiry the officer will
have the complete record of that incident It is our goal to eventually image all crime and
incident report back files to provide on- demand access to this information.
When returned, the paper version of these reports will be purged, saving additional costs
associated with paper storage. Crime and incident report information will also be provided
in secured DVD -r format allowing for storage in a safe and separate location in case of
disaster.
Budget Narrative, Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Consultant /contract cost $50,000
Timeline and /or project plan: Identify when the goals and objectives will be completed
The total timeline for this project is between 9 -10 months. Below are the estimates for
each process step:
Identify and contract with outside vendor to perform imaging, indexing and. verification
tasks - 2 months
o Prepare 2006 and 2007 crime and incident reports for imaging - 3 months
a Meet with vendor and PD personnel to identify indexing criteria - 2 weeks
e
..Meet with vendor and City IT personnel to discuss and identify the capturing of data,
storage media, and import criteria to the records management system - 1 month '
o Conduct pilot program and implement any changes or fixes to the job. -1 month '
2010- DJ -BX -0324 Page 17 of 34
ATTACHMENT
• Organize and coordinate the movement of documents to imaging facility - 2 weeks
• Full production with imaging of 2006 and 2007 crime and incident reports - 2
months
• Attach the imaged information to the specific incident and /or arrest records in the
records management system - 2 months
• Train officer personnel on inquiry and access to this information - 3 weeks
Funding:
Total Allocation: $42,516
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $3,826
Funds Retained by City /County: $38,690
City: Irvine
The City of Irvine proposes to use the 2009 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
The Irvine Police Department is proposing to utilize the 2010 Justice Assistance Grant to
extend its existing contract with Community Services Program, Inc. (CSP) to provide a full -
time Family Violence Victim Advocate. The City's 2009 Justice Assistance Grant (Recovery
Fund) is being used to pay for costs associated -with retaining a crime victim advocate.
However, this funding source will be fully depleted by or near the end of the present
calendar year. The crime victim advocate currently reports to Investigations supervisory
personnel and has been assigned a work space in the Irvine Police Department. The
objective of this program would be to improve the City's overall service to victims by
extending the services provided by the Family Violence Victim Advocate. The dedicated
victim advocate enables the City to be more responsive to victim needs and to provide
personalized services as necessary.
Community Service Programs (CSP), Inc. - Victim Assistance Programs is a non - profit
organization, designated by the Board of Supervisors as the victim service provider for
Orange County. Victim Assistance Programs is contracted to provide services to the Orange
'County District Attorney's Office. In addition, every Orange County law enforcement agency
contracts with Victim Assistance Programs to provide counseling and support to victims of
sexual assault .
In order to provide services which are appropriate to the needs of crime victims, all CSP
Victim Advocates are required to have a Bachelor's Degree or extensive related experience.
The State of California requires. each,Victim Advocate to complete the training listed below
as specified in Penal Code 13835.10:
2010- .DJ -BX -0324 Page 18 of 34
ATTACHMENT A
• Entry Level Victim Advocate Training (40 hours) within one year of employment
• Advanced Level Victim Advocate Training (40 hours) within three years of
employment
CSP Victim Assistance Programs requires the following additional training:
• Sexual Assault Counselor Training -Certified by the State of California (48 hours)
• Domestic Violence Counselor Training - Certified by the State of California (40
hours)
At least 24 hours of yearly in- service training
Goals of the project:
The specific goals of a dedicated Family Violence Victim Advocate include:
• Enhance the City's ability to connect victims of family violence, sexual assault and
other violent crimes with timely counseling, resources and referrals.
• Streamline the process to refer victims to advocates.
• Lead and direct the efforts of our dedicated advocate, based on the immediate needs
of our community or individuals.
Personalize and tailor victim services based on individual needs.
Strategies to be used for-the project:
• Crisis Intervention - counseling, reassurance and support immediately following a
crime and in the following days.
• Victim Advocate ride -a -longs with Patrol Officers - designed to provide immediate,
on -scene crisis intervention services for victims who have just reported domestic
violence., sexual assault and other violent crime.
• Emergency Assistance - meeting the immediate needs of victims, for example food,
clothing, shelter and /or medical attention.
• Orientations to the system - explaining the criminal justice system, including
information about individual cases.
• Accompanying victims to court - to provide support and information during court
hearings and trials.
• Property return - assisting in the prompt return of property booked as evidence.
• Restitution assistance - helping victims obtain court - ordered restitution from
convicted offenders.
• Filing Victim of Crime State Compensation Claims - assisting the victim and eligible
family members in preparing and submitting application forms to receive funds
from the State Restitution Fund.
Temporary. Restraining Orders'- Assisting victims of domestic violence to obtain
court ordered protection.
2010 -. DJ -BX -0324 Page 19. of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc
See attached narrative.
Timeline andfor proiectplan: Identify when the goals and objectives will be completed
Goals and objectives of the program will be completed within grant period. The advocate
will be tasked with fulfilling the objectives based on the needs of the community and
individual victims.
Funding:
Total Allocation: $14,450
PROACT Contribution: (10 %): $1,445
Administrative Fee (9.0 %): $ 1,300
Funds Retained by City: $11,705
City: La Habra
The City of La Habra proposes to use the 2009 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period.
The City of La Habra will use its 2010 JAG funds to improve the technology in its
communications center. The current communications recording system is antiquated and
in need of replacement. All phone calls and radio transmissions are recorded in our
communications center. These recordings provide valuable information and evidence when
criminal cases are presented and prosecuted in court. Recordings can be exported to a CD
or sent via an audio recording on email. The new system will allow supervisors to listen to
and monitor the performance of dispatchers in the communications center.
Goals o the project:
The goal of this project is to purchase a new a new digital recording system for La Habra's
Communication Center.
Strateaies to be used for nroiect.
The total cost for the purchase of the.digital recording system is approximately $20,000. La
Habra's entire portion of JAG funds ($16,705) will be used. and the remaining funds
.necessary for the purchase will come from the City's General Fund.'The purchase 'of the
recording system will be made in the United States of America.
2010 -UnBX -0324 Page 20 -of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment,, supplies,
consultants /contracts, other costs, etc.
The new digital recording system will be purchased at a cost of approximately $20,000.
Timeline andlor proiect plan: Identify when the goals and objectives will be completed
The purchase is expected to be completed in the first few months of the 2010/ 2011 fiscal
year.
Funding:
Total Allocation: .$20,623
PROACT Contribution: (10 %) $2062
Administrative Fee (9 %): $1,856
Funds Retained by City: $16,705
City: Lake Forest
The City of Lake Forest proposes to use the 2009 justice Assistance Grant funding as
follows:
Project Obiectives:
Conduct Driving Under the Influence (D.U.I) saturation patrols within the City of Lake
Forest. Units dedicated to this endeavor will focus on known areas and establishments
specifically targeting those driving while impaired. The intent of this program is to reduce
the number of alcohol related injury collisions.
Goals of the proiect:
Through the increased presence of O.C.S.D. personnel - and increased awareness in the
community,. the goal of the program ,is to. reduce the number of alcohol related injury
collisions.
2010 - DJ -BX -0324 Page 21. of 34
ATTAC14MGNT A
Strategies to he used for protect:
Lake Forest Police Services intends to reduce incidents of driving under the influence
through the deployment of a D.0.1. Enforcement unit. This unit will be operational during
strategically identified time periods in order to maximize the impact of the additional
patrols. This unit will utilize multiple factors in determining most effective deployment
periods.
Budget Narrative:
All operations will be conducted by Deputy 11 positions at the overtime rate of $67.08. The
entirety of the funding will be used to pay for salary expenses.
Timeline and /or project plan:
This project will be operational and completed between July 1, 2010 and June 30, 2011.
Funding;
Total Allocation: $10,820
PROACT Contribution: (5 %) $541
Administrative Fee (9 %): $974
Funds Retained by City/County: $9,305
City: Newport Beach
The City of Newport Beach proposes to use the 2010 Justice Assistance Grant funding
as follows:
Project Objectives: Include type of programs to be funded and the need for the programs for
the fo uryear grant period
To continue maintaining the high level of crime prevention that resulted from-the
establishment of Crime Prevention Program under the LLEBG program (now JAG).
Goals of the _proiect
The goal of the program is to maintain a highly visible program dedicated to
1) Preventing. Crime, 2) Disseminating correct and realistic information about. criminal
activity, and crime prevention, and 3) :Enhancing the.: perception of .security within the
community.
2010- .DJ -BX -0324 Page 22 of 34
ATTACHMENT A
Strategies to be used for project:
Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of
community crime alert bulletins to keep the community informed of current crime trends
in an effort to better prepare the community to take crime prevention measures.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contrasts, other costs, etc.
The funds from this grant will be used to off -set the annual salary and benefits of our full -
time Crime Prevention Specialist ($109,712).
Timeline and /or project plan: Identify when thegoals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of
the grant.
undin :
Total Allocation: $16,447
PROACT Contribution: $ 1,645
Administrative Fee (9 %): $ 1,480 '
Funds Retained by City: $13,322
City: ORANGE
The City of Orange proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
Over the past several years the Orange Police Department has been involved in large -scale
critical incidents that have required the rapid deployment of resources. These types of
incidents-present many challenges. Failing to effectively. and efficiently manage a critical
incident can have dire consequences. Not providing our field personnel with the proper
equipment can have a major impact on our ability to successfully resolve emergency
situations. This program will enhance our ability to manage these incidents and provide
our staff with the equipment necessary to be successful.
Objective #1: The Orange Police Department has identified the need to provide field
supervisors with tools to document and manage critical incidents. This project will provide
.staff the necessary equipment to successfully manage and resolve dynamic and challenging
incidents.when they occur.
2010- DJ -BX -0324 Page 23 of 34
ATTACHMENT A
Objective #2: The Orange Police Department has also identified the need to provide officers
with equipment that is necessary to resolve critical incidents. These incidents create many
safety hazards that can be minimized when the proper tools are utilized. Equipment such
as breaching tools, ballistic shields and collapsible ladders will help minimize injuries to
personnel, enhance safety and allow us to better serve the community.
Goals.of the project:
Goal #1: To enhance the ability of field supervisors to manage critical incidents by creating
a system of command forms, charts and boards. These tools will help to organize
information, manage resources and assist in strategic planning for emergency situations.
Goal #2: To enhance the ability of field personnel to effectively resolve emergency
situations. Currently field personnel do not possess breaching equipment, shields or
ladders; equipment that is critical to mission success.
Strategies to be used for project:
Strategy #1: Department staff will continue to receive training on managing critical
incidents. Departmentstaff will utilize command forms, boards and charts during trainings
in order to familiarize them with the established process.
Strategy #2: Department staff will receive training on the proper deployment of equipment
to be purchased. Staff will continue to receive training on how and when the equipment is
to be utilized.
Budget Narrative:
Four existing vehicles will be outfitted with the below equipment. The cost for one vehicle
is approximately $5,764.25; for a total cost $23,057.
Four ladders ' 8' collapsible metal ladder
l Total $2,000.00
Four sets of breaching I Total $2,800.00
Ram, hooligan, bolt cutters, carry bag
eguipment _..... ..... -- ___...- ---- .- --__ -- - -- -- - --._ -- ($7O0_OO per vehicle) —
j Four shields Total $10,000.00
24 "x36" ballistic shield I
($
— .___ -- --..__ 00 99per vehicle_._;
24 Glock magazines w/ ammo (6 per !- 25
Extra magazine/ ammo ! vehicle) E Total $2,000.00
_ 16 Colt ma azines w ammo 4 er vehicle ! ($500 per vehicle)
-. L -_. Lye -�) -
�edesign — electrical Total $6,000.00
system and storage area i Redesign electrical system and storage area I .f$1500 Der vehicle)
Command system i Command system
fm lementation I boards and charts
on (forms, i Total $257.00
2010- DJ -BX -0324 Page. 24 of 34
ATTACHMENT A
Timeline and /or project plan:
Once the funds are received and made available through the City's normal approval
process, it is anticipated that bidding and equipment ordering can be completed in eight to
twelve months. Once the equipment is delivered and installed, it will be put to use
immediately.
Funding:
Total Allocation: $28,465
PROACT Contribution: (10 %) $2,846
Administrative Fee (9 %): $2,562
Funds Retained by City/County: $23,057
City: Placentia
The City of Placentia proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
Objectives are to purchase new Taser X26 electronic devices for deployment to all sworn
officers at the rank of Sergeant through Officer. We believe the Taser X26 devices will
reduce the potential for injury to both officers and the public during criminal arrests and
taking into protective custody violent persons.
Goals of the project:
Enable all on -duty officers and supervisors assigned to Patrol, Traffic and Detectives to be
able to carry Taser X26 devices on -duty at all times. Original quantity of devices purchased
as well as those obtained through the 2009 JAG grant enabled only some of the on -duty
officers to possess and deploy these devices. There are not currently enough to equip all
uniformed and plain clothed personnel assigned to respective shifts. Additionally, an
adjustment.to our shift scheduling created an increased number of officer's on -duty at any
one point in time. More Tasers need to be purchased to equip all of these personnel.
Strateqies to be used for project:
To acquire 'enough devices to equip thi maximum number of patrol, traffic and detective
personnel with their own department issued `device for deployment on any given shift
.Secondly, train all 'officers in the use and deployment of X26 Taser devices. Available
funding will be used to purchase 9 new TaserX26 XDPM devices.
2010 -. DJ -BX -0324 Page 25 of 34
ATTACHMENT A
Budaet Narrative:
Purchase of 9 Taser X26 devices at the following cost break down: 9 @ $814.95 ($7334.55),
Tax @ 8.75% ($641.77), Extended Warranty, 9@ $184.95 ($1660.50) for a total of
$9,636.82.
Timeline and /or project plan:
Within one month of purchase and receipt ofTaser devices, all remaining personnel will be
trained and full deployment is anticipated.
Funding
Total Allocation: $11,001
PROACT Contribution: (5 %) $ 550
Administrative Fee (9 %): $990
Funds Retained by City/County: $9,461
Santa Ana City:
The City of Santa Ana proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
The City of Santa Ana is the county seat and the largest and most densely populated
municipality in Orange County. Its residents are overwhelmingly Latino and its population
is the youngest of any city of its size in the nation with a median average age of 26.1 years.
Census data reports 14.1% of all families and 16.5% of all individuals are at or below the
poverty level as compared to the national averages of 9.8% and 13.3 %. The housing
foreclosure rate is 6.52 %, compared to the national average of 1.84% and the State of
California's Average of 3.47 %. Unemployment in January 2008 was 7.2 %, and in January
2009 it is 12.0%. During the last decade the City made great strides in reducing crime and
disorder in the community through collaborative community partnerships, technological
advancements (including crime analysis) and carefully targeted -enforcement efforts.
However, the City has disproportionally suffered the consequences'of the current recession
and has been forced to make draconian cuts to its current and - future budgets, thus
significantly reducing the number of sworn officers. There are fewer officers now than in
1985. and budget deficits will further reduce their ranks as early as this year. Due to.the
current recession and financial crisis the gains from the last decade are in jeopardy and the
well being of the community is threatened. The Department employs 1.02 officers per
1,000 population which is dramatically below state and national averages. This ratio is
based on 42 unfunded sworn officer positions, more than 10 %: of total strength. Crime,
which had been on a steady long -term downward trend, is.rising in many:categories. The
2010-...DJ-13X-0324 Page 26..of34
ATTACHMENT A
Santa Ana criminal street gang population of approximately 6,900 which accounts for less
than two percent of the City's population, this criminal element constitutes a significant
impact on fear in the community and threatens the safety and stability of our
neighborhoods. It is our belief that Gangs in Santa Ana are responsible for a
disproportionate amount of the crime being committed. Through the use of grant funding
the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit
with suppression units working overtime to target enforcement of gang members and
Career Criminals involved in violent behavior. The Department currently lacks the man
power and fiscal resources to address this problem, these officers will be deployed directly
into the neighborhoods being most affected by the current state of affairs and will be
funded for the three year grant period. This funding will equate to 2,565 hours of
additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to
Pro -Act Program in support of their operational needs.
Goals of the Project:
The goal of these projects is to reduce criminal activity through enhanced enforcement efforts,
increase public safety and equip frontline law enforcement with needed safety equipment.
Stratepiesto be used for proiect:
The use of selective enforcement overtime coupled with crime analysis data allows resources to
be specifically deployed in areas of increased criminal activity during time frames found to be
most beneficial to project goals.
• Contact gang members and Career Criminals to gain intelligence and investigative
information for prosecutorial purposes
• Increase the number of arrest and prosecution of gang members and Career Criminals
• Reduce the fear gang members and Career Criminals evoke in the community through
high visibility police presence and enforcement activates.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Funds will be utilized for personnel overtime and -frontline law enforcement safety equipment.
No fiords are allocated for travel, supplies, consultant / contracts, etc...,
All funds, except those allocated to PROACT, will. be utilized, in support of .frontline law
enforcement efforts only.
2010- D7 -BX -0324 Page 27 of 34
ATTACHMENT
Timeline and/or project plan: Identify when the goals and objectives will be completed
Month 1: Gang Enforcement and Career Criminal enforcement Initiated
Month 2 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life
of the grant.
Funding:
Total Grant Allocation: $205,899
PROACT Contribution (10 %): $20,590
Administrative Fee (9 %): $18,531
Funds Retained by City: $166,778
City: Stanton
The City of Stanton proposes to use the 2010 Justice Assistance Grant funding as
follows:
Proiect Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
The City of Stanton is a diverse community presenting unique challenges for law
enforcement A large Hispanic immigrant population and the resulting language barrier
can cause a gap between residents, businesses and law enforcement providers. In many
cases immigrant residents are fearful of police due to their immigration status. Stanton is
home to several active criminal street gangs which use fear and intimidation of residents as
a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices We intend to increase awareness
and positive interaction among 'resi dents, business owners and 'law enforcement in a
community effort to reduce crime. Reducing crimes against persons and businesses will
help ensure that the City of Stanton has an -active and flourishing business community
supported by its residents. It is a commonly recognized fact that public support is
necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the
public increases police legitimacy and affects how well they can control crime.
2010- DJ -BX -0324 Page 28.:of'34
ATTACHMENT A
Goals of the project:
1) To increase community awareness and education in crime prevention through the
implementation of both a neighborhood and business watch program in the City of Stanton.
2) Increase interaction between law enforcement and the community during City events
and activities, through use of overtime, in.effort to build a better partnership to help reduce
crime.
3) Continue to support a Stanton Police Services Bicycle Patrol Team which will participate
in community events and afford deputies the opportunity to gain legitimacy in the eyes of
the public by interacting with the community in a positive environment away from calls for
service.
Strategies to be used for project:
• Assist residents in creating neighborhood watch groups in effort to reduce crime.
• Provide materials and continued support of neighborhood watch groups through
participation in meetings and events /activities.
• Collaborate with the Stanton Business Alliance to create a business watch program
in the City of Stanton and attend monthly meetings with the business community.
• Provide materials and continued support of Stanton Business /Neighborhood Watch.
• Utilize JAG funding to cover overtime costs for neighborhood and business watch
meetings and activities.
• Purchase and maintain patrol bicycles and all related equipment and items
necessary for the continued implementation of the Stanton Bicycle Patrol Team.
• Utilize JAG funding to cover overtime costs for Bike Team members to participate in
City activities and events.
,Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
75% of allocated funds are to be used for Personnel Overtime in achieving the program
goals.
20 % of allocated funds are to be used for purchase and maintenance of equipment for the
Stanton Bicycle Patrol Team.
5% of the allocated funds are to be used for Neighborhood /Business Watch program
literature.
2010- DJ -BX -0324 Page 29 of 34
ATTACHMENT A
.Timeline and /or project plan: Identify when the goals and objectives will be completed
1. Number of neighborhood watch programs implemented.
2. Hours (regular and overtime) spent working with community on neighborhood
watch meetings and activities.
3. Number of neighborhood and business watch meetings held / attended.
4. Number of hours (regular and overtime) spent working with the business
community on crime reduction.
5. Number of crime prevention materials produced and distributed to community.
6. Number of regular and overtime hours spent by the Stanton Bicycle Patrol Team at
community events, activities and directed enforcement.
7. Number of deputies trained for participation in Bike Team.
Community policing efforts are already underway in Stanton. Previous JAG and other grant
funding have allowed us to implement a gang education and prevention program in our
local schools and to conduct limited neighborhood and business watch activities. Currently
resources are limited and no funds.are available for production of the necessary materials,
purchase of equipment and supplies, or for other reoccurring maintenance and training
costs associated with these efforts.
It is our intent to approach every.. com m unity in Stanton in the year and encourage them to
start a neighborhood watch program. We are already an active member of the Stanton
Business Alliance and are networking with the business community. Training of the
Stanton Bicycle Patrol Team members is planned for the immediate future and recruitment
for the Team is underway. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $17,573
PROACT Contribution: (10 %) $1,757
Administrative Fee (9 %): $1,582
Funds Retained by City/County: $14,234
2010- DJ -BX -0324 Page 30,of.34-
ATTACHMENT A
City: Tustin
The City of Tustin proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
Digital audio and video recording of suspect interviews is now mandatory for court use in
prosecution of suspects. Tustin PD's current system is an antiquated VCR type recording
system. The stated project objective is to install a digital audio /video recording system in
two non - secure interview rooms to meet court mandates for recording compatibility.
Goals of the project:
Project goal is to be able to meet court mandates to supply suspect interviews in digital
format
Strategies to be used for project:
Strategy intended for most cost - effective solution would -be to utilize an extension system
of current digital media solution used for Mobile Audio /Video in police units, designed to
accomplish a "one stop shopping' storage solution for digital media.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Equipment Costs: Total $14,046.41- requires a Tustin match of $2,256.41 for completion.
Timeline and /or project plan: Identify when the goals and objectives will be completed
This project will proceed immediately upon approval of expenditure.
Funding:
Total Allocation: $14,559
PROACT Contribution: (10 %) $1,456.
Administrative Fee (9 %): $1,310
Funds Retained by City/County: $11,793
2010 -. DJ -BX -0324 Page 31 of 34
ATTACHMENT A
City: Westminster
The City of Westminster proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
Part-Time Property Clerk:
Position will be used to supplement current Property Bureau staff, and focus efforts
on facilitating increased evidence processing for the police department.
2. Technology Funding
To purchase emergency high frequency radio equipment required by county to help
supplement emergency communications by the police department with other first
responding agencies during a significant critical event.
Goals of the12roject,
1. Part-Time Property Clerk:
To increase the number of items processed ithrough the Property Bureau; to
increase the number of items purged from the Property Bureau storage areas; to
decrease the amount of time required to access property /evidence items for judicial
review, forensic processing, and /or release to property owners.
2. Technology Funding:
Funding will be used to establish a functional HF infrastructure capable of
maintaining sustained, supplemental communications with other first responding
agencies in the county and state during a critical incident.
Strategies to be used for project:
1. Part -Time Property Clerk:
(a) Will be hired within a month of the grant monies being available; (b) Will begin
by processing evidence and property in the Property Bureau; (c) Will facilitate the
required access to property/evidence items for judicial review, forensic processing,
and /or release to property owners.
2. Technology Funding_
(a) purchase emergency radio equipment; (b) install new equipment and hardware
infrastructure in new police building; (c) test and use equipment during training
exercises focused on critical incidentsupplemental communications..
2010 DJ -BX -0324 Page 32 of 34 '
ATTACHMENT A
Buffet Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Personnel
G Part -Time Property Clerk: The cost of this position per hour, including part time
benefits, is approximately $23.73 per hour. The Part -Time Property Clerk will work
no more than 960 hours (approximately one year of part time labor), for a total of
$22,780.
Equipment
Technology Fundin. The total hardware costs for this system are $6,640, plus
8.25% sales tax ($548), total $7,188. The costs of hardware installation will be
borne by the City of Westminster, Westminster Police Department. See below for
breakdown of equipment to be purchased:
QTY MFG
MODEL
DESCRIPTION
COST
SOURCE
2
YAESU
FT8900
VHF /UHF XCVR
850.00
HRO
1
YAESU
FT897
HFXCVR
870.00
HRO
2
DIAMOND
V2000
TRI BAND ANTENNA
360.00
HRO
3
AUNCO
DM330MVT
POWER SUPPLIES
510.00
HRO
1
HYGAIN
AV640
HF ANTENNA
400.00
HRO
3
HEIL
PRO SET PLUS HEADSET /BOOM /ADAPT
636.00
HRO
1
[CO
ID- 88OH -05
D-STAR VHF /UHFXCVR
500.00
HRO°
1
ICOM
ID -1
D -STAR 3..2 GHZ XCVR
950.00
HRO°
2
ALINCO
DM330MVT
POWER SUPPLIES
340.00
HRO'
1
M2
23CM22EZA
1.2GHZ 22 ELEMENT ANT
185.00
HRO*
1
HYGAIN
AR35
ROTOR
90.00
HRO*
1
DIAMOND X30DA
ZM /440 ANTENNA
140.00
HRO*
S00' BELDEN
9913F
COAX CABLE
695.00
HRO
100' BELDEN
8448
ROTOR CABLE
89.00
HRO`
10
LANDS
PL259ST
PL259 CONNECTORS
25.00
HRO
TOTAL
6640.00
2010- DJ -BX -0324 Page 33 of 34 `:.,
ATTACHMENT A
Timeline and /or project plan:
1. Part -Time Property Clerk: The part -time Property Clerk will be employed for one
year (960 hours) under this grant funding starting approximately one month after
funding release.
2. Technology Funding: The hardware for the emergency radio supplementary system
will be purchased upon funding release. Items will be installed in the Police
Department's new facility by March of 2011. The system will be tested before
September 30, 2011.
Funding:
Total Allocation: $32,931
PROACT Contribution: (undetermined %) $0
Administrative Fee (9 %): $2,964
Funds Retained by City /County: $29,967
2010- DJ -BX -0324 Page 34 of 34
ATTACHMENTB
HOW TO APPLY FOR IAG GRANT REIMBURSEMENTS
1. A letter on vour cities letterhead that includes or states the followina:
A. Your agency's request for reimbursement in the amount of $ ,
B. Against Grant Award# 2010 -DJ -BX -0324;
C. Certification thatyou complied with all procurement procedures
outlined in your agency's procurement manual and financial and
administrative requirements set forth in the current OJP Financial
guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program
MOU.
2. "Required attachments to the letter:
A. Your agency is required to submit quarterly Financial Status
Report (FSRs) using a Standard Form 269A (SF- 269A). This report
reflects the actual federal monies spent, unliquidated obligations
incurred, and the unobligated balance of federal funds. The FSR is
due at the Sheriffs Department Financial Division no later than
15 days following each calendar quarter, even if you don't have
any reimbursement claims. The reporting quarter end dates and
due dates are as follows:
Qtr. ending 03 -31 -YY due no later than 4/15
Qtr. ending 06 -30 -YY due no later than 7/15
Qtr. ending 09 -30 -YY due no later than 10/15
Qtr. ending 12 -31 -YY due no later than 01/15
A helpful hints guide for completing FSRs is available at the DOJ -OJP
website at: http:l/www.ojp.usdoj .gov /funding /forms.htm
B. All invoices and relevant purchase orders pertaining to federal monies
spent.
C. Time Sheets and part of payroll register showing personnel name or
other individual identifier and details of payroll costs claimed, if any.
D. Copies of signed check(s) for purchase(s);
All of the above documents must be provided to our office: otherwise your
claim will not be processed.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street
Suite 108, Santa Ana, Calif. 92703.
ATTACHMENT C
2010 TAG PROGRAM Au nrATIOW-c
2010 -DJ -BX -0324
CITY
2010 Funds
TO PROACT
(includes
Admin. Fee)
Total
%
ALLOC
Amount To
PROACT
ADM.
FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$
21,240
$
4,036.00
10%
$
2,124.00
$
1,911.60
$
17,204.40
Anaheim
$
154,633
$
21,649.00
5%
$
7,731.65
$
13,916.97
$
132,984.38
Buena Park
$
30,970
$
2,787.00
0%
$
-
$
2,787.30
$
28,182.70
Costa Mesa
$
33,185
$
6,305.00
10%
$
3,318.50
$
2,986.65
$
26,879.85
Cypress
$
10,202
$
1,428.00
5%
$
510.10
$
918.18
$
8,773.72
Fountain Valley
$
11,292
$
1,016.00
0%
$
-
$
1,016.28
$
10,275.72
Fullerton
$
48,870
$
9,285.00
10%
$
4,887.00
$
4,398.30
$
39,584.70
Garden Grove
$
70,763
$
6,369.00
0%
$
$
6,368.67
$
64,394.33
Huntington Beach
$
42,516
$
3,826.00
0%
$
-
$
3,826.44
$
38,689.56
Irvine
$
14,450
$
2,746.00
10%
$
1,445.00
$
1,300.50
$
11,704.50
La Habra
$
20,623
$
3,918.00
10%
$
2,062.30
$
1,856.07
$
16,704.63
Lake Forest
o
Nemmort Beach
4
0
4.
T
1,480.23
Orange
$
29,46
o
Placentia
o
SantaAna
o
Stanton
$
17,573
$
3,339.00
10%
$
1,757.30
$
1,581.57
$
14,234.13
Tustin -
$
14,559
$
2,766.00
10%
$
1,455.90
$
1,310.31
$
11,792.79
Westminster
$
32,931
$
2,964.00
0%
$
$
2,963.79
$
29,967.21
S796143i9'tP
fi1r2�,1!4`3�00"
$
�5,51.4h6`39'
$ 7 «1;6,7,9 ;51
$
673,295.5'9
ATTACHMENT D
2010 -DJ -BX -0324
FY2010 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REOUIREMENTS
Once an award is accepted, award recipients must submit quarterly financial status and annual
performance reports through the Giants Management System (GMS).
To assist in fulfilling the Department's responsibilities under the Government Performance and
Results Act of 1993 (GPRA), P.L. 103 -62, applicants who receive funding under this award must
provide data that measures the results of their work. Quarterly performance metrics reports must
be submitted through BJA's Performance Measurement Tool (PMT) web site:
www.bi apeifonrr ancetools.ore
Direct any questions regarding the grant program to Susie Cabrera
scabrera(iuocsd.ore
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
i
'" Hl.'1�HC1Y1V11;N'J' 1;
I
Department of Justice
!
` Office ofluitice Programs
{{
Bureau of Justice Assistance
1
Grant
PAGE 1 OF S
I
!
I. RECFPIFNT NAME AND ADDRESS (lnclodi4g 2e'p Code)
4,AWARDNUMBER: 2010D1- BX0324 �I
_
Caamy orom8c
-- —I
ioriA' Cana pl..
5. PROJECT PERIOD: FROM 101012009 TO 091302013
Sanw Am CA 92101-401 ]
BUDGET PERIOD: FROM 100/12009 TO U9A02013 !
6. AWARD DATE 09/10/2010
8. SUPPLEMENT NUMBER
1. ACTION
Ioilinl
IA. GRANTEE rRSJVENDOR NO.
950D09281
00
9. PREVIOUS AWARD AMOUNT so
3. PRGJECTTrtLE
10. AMOUNTOFMS AWARD SI96 ?39
FY 2010 Jmucc Assisworo G.O. Pmgam
11. TOTAL AW ARD $196,439
12. SPFCIALCONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUW ECTTO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THe ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This prg4ccis tuppo uoda FYID HHA- JAG)42 USC 3150, a scy.
15. METHOD OF PAYMENT
GPRS
AGENCYAPPROVAL
® GRANTEEACCFJTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORRfiD GRANTEE OFFICIAL
Jetocs H.8=bB
Isom Nguy.
Ad., DIX=
Ruud of Supervisors Chatr
11. SIGN ATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A.DATE
AGENCYUSEONLY
20. ACCOUNTING CLASSIFICATION CODES
21. JDJUMB31
FISCAL FUND BUD. DN.
YEAR CODE ACT. OTC. REG. SUB. POMS AMOUNT
X B DI 80 00 00 196439
OJP FORM 4W02 (REV. 5-81) PREVIOUS M17IONS ARBOBSOLUM
OH, FORM 40002 UtEV. 4 -88)' '
r s•
�i
4bb}
Department of Justice _---- _ --._�
Office of Justice Programs
Bureau Ot justice Assistance
AWARD CONTINUATION f
SHEET PACE z OF 5
Grant
PROICCr M1MBER 2010- D1- BX.0324_ AWARD DATE 09/102010 - -__ —
SPECIAL CONDITIONS
1. 'Me recipient agrees to comply with the fuuncial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. Therecipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A.133. Audits of Slates,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OJP gnaot funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJR
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grunt funds under the False Claims
Act; or 2) committed a oiminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, of
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of lustim
Investigations Division.
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.bo0ine @usdoi.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9881
Additional information-is available from the DOJ OIG website at www.usdoj.gov /oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may beimposed during the grant performance
period if use agency deNSmines that the recipient is a bigh -risk grantee. CL 28 C.F.R. parts 66, 70.
DIP FORM 40002 (REV. 4-88)
Department of Justice I
Office of Justice Programs I AWARD CONTINUATION
BurceuofJustice Assistance SHEET rnce s of s
Grant
PROJECTti"RER 2010 -D)- 8X0124 AWARD DATE 09/1012010
SPEC /A L COND1770NS
8. To support public safety and justice information sharing, ON requires the grantee to use the National Information
Exchange Model (NJEM) specifications and guidelines for this particular grant. Grantee, shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. Nr more information on compliattce with this special cmtditim. visit
btip: / /www.niem .gov /tmplemenmtionguide.php.
9. To avoid duplicating existing networks or fl'systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA. that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with [be applicable requirements of 28 C.F.R. Pan 38, the Department of Justice
regulation governing "Fqual Treatment for Failh Based Organizations" (the "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inhumanly religious activities, such as worship, religious insteclion, or proselytiudon. Recipients of direct
Sears may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and paricipation in such acti vities by individuals receiving services from the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs difecly funded by &a Department of Justice are not permitted to discriminate in the provision
of services on (lie basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may- in some circumstances, consider religion as a basis for employment See
httj)://www.ojp.gov/abouVoWequal_fbo.htm.
11. The recipient acknowledges that all programs funded through subawards, whether at the stale a local levels, must
conform to the grant program requirements as stated in BJA program guidance.
72. The recipient agrees that any information technology system funded or supported by 01P funds will comply with 28
C.ER Part 73, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP delemline 28 CF.R, Pan 23 to be applicable, ON may, a its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c) {d). Recipient may not satisfy such a fee with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any infonnabon !ethnology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an admiaiswative file
documenting the meeting of this requirement For a list of Sta te InfonnationTechnology Paints of Contact, go to
bapJ /wwwiLojp. gov /defaulLWx ?area= paheyAndP=dce&pagc =1046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Pan 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Bbard
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiatiry requirements of 42 U.S.C. section 3789g and 28 CF.R. Pan 22 that
we applicable to collect ion, use, and revelation of data or information. Gentee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Pan 22 and, in particular,
section 22.23. '
OJP FORM 408ar2 (REV. 4b8)
',
Deparm ent of Justice
y)
i
Office of Justice Programs
s'2
Bureau of Justice Assistance
A W ARI) CONTINUATION
SIMILT
Grant
PROJECTNUMBFR 2010-DI -aX -032A AWARD DATE 09/102010
PAGE a OF 5
SPECIAL CONDITIONS -
16. The gramee agrees in assist BIA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the rose of these
grant funds, either directly by the grantee or by a subgraolee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for my of these purposes. H it is
determined dial any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The granteeunderstands that this special condition applies to its following new activities whether or not they are being
specifically funded with these gram funds. That is, as )one as the activity is being conducted by the grantee, a
subgramee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are-
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a weds ad, or habitat for endangered species, of a property listed an or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or my proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, in
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an E•nvircrunctual Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed ar
liup :ffwww.ojp.mdoj.gov/BJA/rmur Joepa.html, for programs relating to medtamphetatnn , laboratory operatiom.
Application of This Special Condition to Grantees Existing Programs or Activities. For any of the grantee's or its
subgrantees' existing programs car activities that will be funded by these grant funds, the gramee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a rust fund WCOML (The most fund may or may not be an interest- bearing
account.) The food, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Bymi Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the must fund Cinnuding any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF -425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECr NUMMFR 2010DJ -BX -0324
SPECIAL COND177ONS
19. Award recipients must submit quarterly a Federal Financial Report (SP 425) and annual performance reports through
GMS (hnpsl /gran[s.cjp.usdoj.gov). Consistent with the Department's responsibilities under the Govcmmenl
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this sohcimfion must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool( PMT)w ebsite (www.bjaperforrnanmtooks.org). Fornimcdemiled
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by esu iblished deadlines may result in the freezing of grant funds and future High Risk
designation.
AWARD CONTINUATION
SHEET
Grant
AWARD DALE 09/1012010
I
PAGE 5 OF 5
20. Award recipients most verify Point of Contact(POC), Financial Point of Contact (FPOQ, and Authorised
Representative contact information in GMS, including telephone number and a -mail address. If any information is
incorrect or has changed. a Grant Adjustment Notice (GAN) must be submitted via the Grams Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency cxccutive; task force officer, or other msk force member of
equivalent rank, will complete required online (intemet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.etfli.org). All current and new task
form members are required to complete this training once during the life of the award, or ®ce every four years if
multiple awards include this requitement This ¢mining addresses task force effectiveness as well as uhw key issues
including privacy mid civil liberties/rights, task form performance measurement, . personnel selection, and task?orce
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Form Integrity and Leadership (www.ctfli.org).
22. Pursuant to Executive Order 13513, "Fed' end Leadership on Reducing Text Messaging While Driving; 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
gram, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
washes caused by distracted drivers.
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT ' �J
a-ftem -No 1?
January 11, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Jay R. Johnson, Chief of Police, 949 644 3701, JJohnson @nbpd.org
William Hartford, Lieutenant, 949 644 3710, BHartford @nbpd.org
SUBJECT: JUSTICE ASSISTANCE GRANT - ANNUAL AWARD
ISSUE:
Authorize the City Manager to execute the 2010 Justice Assistance Grant to transfer
funds.
RECOMMENDATIONS:
1. Approve Agreement to transfer funds for Fiscal Year 2010, Justice Assistance
Grant annual award, and authorize the City Manager to execute the Agreement
per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3,
the City Manager may accept grants or donations of up to $30,000 on behalf of
the City.
2. Approve a Budget Amendment increasing revenue estimates in the amount of
$13,322 in Account #129 -5257, and increase expenditure appropriations in
Account #1290 -7095.
DISCUSSION:
In 1996, with the approval of the City Council, the Police Department applied for a grant
to establish the position of Crime Prevention Specialist. The grant was part of a Federal
program directed at local law enforcement. The Local Law Enforcement Block Grant
(LLEBG) Program targeted several areas, including crime prevention. As a result of
that grant being awarded to the City of Newport Beach, a Crime Prevention Specialist
position was established. In 2005, the LLEBG Program was discontinued. Several
grant programs, including LLEBG, were then combined into a new Federal grant called
the Justice Assistance Grant (JAG). Since 1996, the Police Department has received
funding for the Crime Prevention Specialist position from the LLEBG, now JAG. This
has required the Police Department to assume greater financial responsibility for the
position with each new budget year. The annual salary and benefits for the position of
Crime Prevention Specialist is $109,712, and the current grant allowance will be used to
offset those costs.
Justice Assistance Grant — Annual Award
January 11, 2011
Page 2
The previous annual JAG grants provided $24,569 in 2004; $12,474 in 2005; $7,422 in
2006; and $6,403 in 2007. No funds were received in 2008. In September 2009, due to
the President's Economic Stimulus Program, Newport Beach received a 2009 JAG
Recovery Act grant award of $54,430 and $13,078 from the annual award.
A requirement of the JAG is for all law enforcement agencies in Orange County to apply
together in one application. The Federal Department of Justice has established the
monetary amount for each agency, based on prior grants received by each agency.
The portion of this annual grant designated to Newport Beach for 2010 is $13,322,
which will continue to provide limited support for the Crime Prevention Specialist
position.
ENVIRONMENTAL REVIEW: None.
PUBLIC NOTICE: None.
FUNDING AVAILABILITY:
The amount of $13,322 will be transferred to the City of Newport Beach upon receipt of
a fully executed 2010 Justice Assistance Grant Fund Distribution Agreement.
Prepared by:
William Hartford, Li, utenan
Executive Officer
Attachment: Agreement to Transfer Funds
Submitted by:
G,�-
J son
CHIEF OF POLICE
431 THE CITY DRIVE SOUTH
ORANGE, CA 92868
(714) 935 -6661
FAX(714)935 -6669
Jay Johnson, Chief of Police
City of Newport Beach
P. O. Box 7000
Newport Beach, CA 92658
SHERIFF - CORONER DEPARTMENT
COUNTY OF ORANGE
CALIFORNIA
N* V�_1z91: WTI Ia711W14116]2tril:1iq III l
November 23, 2010
RE: 2010 Justice Assistance Grant Fund Distribution Agreement
Chief Johnson,
SANDRA HUTCHENS
SHERIFF - CORONER
UNDERSHERIFF
JOHN L. SCOTT
EXECUTIVE COMMAND
TIM BOARD
RICK DOSTAL
MIKE JAMES
JAY LEFLORE
COMMANDERS
MARK BILLINGS
LEE TRUJILLO
W. DAVID WILSON
As you know, the 2010 Edward Byrne Memorial Justice Assistance Grant program (JAG), requires a single
unit of county government to function as the applicant /fiscal agent to apply for, receive and administer the
funds on behalf of all sub - grantees eligible to receive funds.
The County of Orange designated its Sheriff's Department to act as the applicant/fiscal agent for the JAG. In
order to satisfy a JAG program requirement, a Memorandum of Understanding (MOU) was signed by all
eligible sub - grantees acknowledging the Sheriffs Department as the single applicant/fiscal agent for the JAG
funds.
The 2010 JAG application was completed and the county is awaiting the transfer of funds, which will be
deposited into a trust account as required by law. To legally distribute these federal funds, the County of
Orange is required to utilize a formal distribution method to reimburse the local agencies for their
expenditures and for transfers of funds to the County Methamphetamine Task Force.
The attached documents outline the financial and programmatic reporting procedures for the 2010 JAG
program. Please obtain formal City Council approval for the attached document titled "2010 JAG
Agreement to transfer funds" and return two original hard copies with the City Clerk and City Council
signatures to me no later than January 6, 2011, keep one original for your records. No reimbursements
will be authorized until recipients submit the distribution document described above.
Please feel free to contact me with any questions regarding these requirements. Thank you for your prompt
attention to this matter.
Sincerely,
Susie Cabrera, Administrative Manager /Grants
714- 935 -6869
scabrera wocsd.ora
PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE FOLLOWING CITIES AND AGENCIES:
ALISO VIEJO • DANA POINT • LAGUNA HILLS • LAGUNA NIGUEL • LAGUNA WOODS • LAKE FOREST • MISSION VIEJO
RANCHO. SANTA MARGARITA • SAN CLEMENTE • SAN JUAN CAPISTRANO STANTON • VILLA PARK
OC PARKS - DANA POINT HARBOR • JOHN WAYNE AIRPORT • OCTA SUPERIOR COURT
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs w�,ru�s,o�, D.0 20571
September 10, 2010
Mrs. Janet Nguyen
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701.4017
Dear Mrs. Nguyen:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the PY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Loral
Solicitation in the amount of $796.439 for County of Orange.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
Financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terns of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
Program Questions, Dean Iwasaki, Program Manager at (202) 514 -5278; and
Financial Questions, the Officeol' the Chief Fimmcial Offices, Customer Service Center (CSC) at
(800) 458 -0786, or you may contact the CSC at ask.ocfo @usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
James fl. Burch B
Acting Director
Enclosures
1
4�
September 10. 2010
Mrs. Janet Nguyen
County of Orange
10 Civic Center Plaza
Santa Ana. CA 92701 -4017
[)car Mrs. Nguyen:
Department of Justice
Office of Justice Programs
oft-ice, for Civil Rights
Wa,hi,ip., U.C. 20571
Congratulations on your recent award. In cstabbshing financial assistance programs. Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (Of P), U.S. Department of Justice
is responsible for ensuring" recipients of financial aid from DIP, its component offices and bureaus, the Office on Violence Against
Women (OV W), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English,Prnrtciency (LEP) Individuals
lit accorda¢e with Department of Justice Guidance pertaining to Tide VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities far persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
EEP individuals, please see the website at http: / /ww..Iep.go,,,
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 78, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or gram administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Deparnnent of Justice to fund inherently
religious activities. While faith -based organizations can engage in non - funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot he compelled to participate in diem. The Equal
Treatment Regulation also makes clear dial organizations participating in programs funded by the Department of Justice are not Pertained to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http:// www .ojp.usdoj.gavlocrtetibo.him.
Slate Administering Agencies and faith -based organizations should also note that the Safe Streets Am., as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFIRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable programsmmtes both to receive DOJ funds and to comma: considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. ht addition, based on regulatory criteria. OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient. of Financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Commit and Safe Streets Act (Safe Sweets Act) of 1968. 42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(I) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (ESOP), 28 C.F.R. § 42.301 -.308, and (2) submitting to OCR Findings of Discrimination (sec 28
C.F.R. §§ 42205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.6, or certain Federal grant
program requirements, your organization must comply with tine following EEOP reporting requirements:
If your organization has received an award for $500.000 or more and has 50 or more employees (counting both full- and part -lime
employees but excluding political appointees), llnm it has to prepare an ESOP and submit it to OCR for review within 60 days from the
date of this letter For assistance in developing an ESOP, please consult OCR's website at hup: / /www,ojp.usdoj vov /ocr /eeop.him. You
may also request technical assistance from an ESOP specialist at OCR by dialing (202) 616 -3208.
If your organization received an award between $25,000 and 5500,000 and has 50 or more employees, your organization still has to prepare
an ff-_OP, but it does not have to submit die EEOP to OCR for review. Instead, your organization has to maintain the EEOP on rile and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Fonn can be found at hup: / /www.ojp.usdoj.gov /ocr /eeop.httn:
If your organization received an award for less than 125,000; or if your organization has leas than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the ESOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http: / /www.Ojp.usdoj.gov /ocr /e p.litm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the fording to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting ao EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at hup: / /www.ojp.usdoj.gov /ocr /.
Sincerely,
A&A---
Michael L. Alston
Director
cc: Grans Manager
Financial Analyst
OIP FORM a)002 (REV. 5 -51) PREVIOUS 1.DITIONS ARF OBSOLR 117' APPROVED. AS TO FORM
OFFICE OF THE COUNTY COUNSEL
ORANGE. COUNTY, CAUFORNIA
ON' FORM e0=(REV. 4.88) By ( U fi
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Data: /O / /& /U
Department of Justice
✓r. Office of Justice Praerams
: o
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PAGE 1 of s
4.AWARDNUMBFR ^_010- DLOXd1724
LRECIPIEKfiJAMEAADADDRESS {including Zip CWzI 4
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- -- -
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$196,479
12. SPECIAL CONDITIONS ---- -__. -
- -
I THE ABOVE GRANT PROJECT IS APPROVED SUBJECTTO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
I ON THE ATTACHED PAGE (S),
17. S1 A I'tfroRY AUII our rY FOR GRANT i
i
'11tlo project is suppurled midis FY 10 BIJA - JAC) 42 USC 3750, e
et my.
15. METHOD OF PAYMENT
GPRS
® AGENCYAPPROVAL ® ®
® GRANTEE ACCFI'TANCE ®
®�
16.TYPrD NAME ANDTITLE OF APPROVING OFFICIAL A
ALTYPED NAME ANDTITLE OF AUTHORIZED GRANTEFOFFICIAL
Junws H. Burch 11 J
Janet Nguyen
0oard of S.,,rvisurs Chao
Acting Duo
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19A. DATE
AGENCY USE ONLY
20. ACCOUNTLNG CLASSIFICATION CODES 2
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OIP FORM a)002 (REV. 5 -51) PREVIOUS 1.DITIONS ARF OBSOLR 117' APPROVED. AS TO FORM
OFFICE OF THE COUNTY COUNSEL
ORANGE. COUNTY, CAUFORNIA
ON' FORM e0=(REV. 4.88) By ( U fi
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Data: /O / /& /U
Department of Justice j
r` Office of JusticeProgrmns I AWARD CONTINUATION j
Bureau of Justice Assistance SHEET I PAGE 2 OF 5
I
Grant
PROJECr NUMBER 2010 -DJ -0X 0324 AWARD DATE 0911012010
SPECIAL CONDITIONS
I. The recipient agrees to comply with die financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
1 The recipient agrees to comply with the organizational audit requirements of 0' 14B Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
anv other audits of OJP grant funds) are not satisfactorily mid promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot uses any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior wri inert approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
smbgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds mlder the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of inlerest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reponed to the OIG by -
mail:
Office of the inspector General
U.S. Deparmeut of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail: oig.hotline @usdoj.gov
hotline: (contact information in English and Spanish): (800) 8694199
or hotline fax: (202) 616 -.9881
Additional information is available from the DOJ OIG website at www- usdoj.gov /oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indiremly, in supper, of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines Nat the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66. 70.
M10
OUP FORM 400012 (REV 4 -88)
Department of Justice
f Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET i voce :+ of s
vw. I
Grant i
i
PROIECTNUMBER 2010 -D1 -RX -0324 — AWARD DATE 09 1100010 - --- ' - -� -I
SPECIAL CONDITIONS
I
i
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIBM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
.uidelines. For more information on compliance with this special condition, visit
hap: // www. niem .,ovrimplementatiOnguide.php. I
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to die satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). the Equal
Treatment Regulation provides in pan that Deparrmem of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants stay still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services tin the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
hop: / /www. ojp .gov /about/occ /equal_fbo.hi m.
if. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the gran) program requirements as stated in B1A program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Pan 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Pan 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Pan 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c) -(d). Recipient may not satisfy such a Fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. 'This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, dierecipiem agrees to maintain an administrative file
documenting the meeting of this requirement. For a fist of State Informadou Technology Points of Contact, go to
hap: / /www -it. ojp. gov /default.aspx ?area= policyAndPra Licc &page =1046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Pan 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Pan 22 and, in particular,
section 22.23.
O1PrO1tM<0Wr2(REV 4.88)
Department of Justice
OfficeoflusticcProgranhs i AVVARDCONTINUATION
Bureau of Justice Assistance i SHEET i PAGE 4 OF s
Grant
I I �
PROIECr NUMBER 2010 -DJ.EX -0924 AWARD DATE 09110/2010
SPECIAL CONDITIONS
16. The grantee agrees to assist BJA in complying with the National Enviromnental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds. either directly by the grantee or by a subgramee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. Thal is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a properly located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wctaud, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
C, A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification. seizure, or closurcof clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment anchor an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http:// www. ojp. usdoj.,ov[BJA/resourcelnepa.himi, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantees Existing Programs or Activities: For any of the grantees or its
subgramecs existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a trust fund account. CDhe oust fund may or may not be an interest - bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the cost fund (including any interest earned) during the period of the grant. Gran funds
(including any interest earned) not upended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Repon (SF425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
M1
OUP FORM 40W2 (REV, 4.38)
Department of Justice
_ Office of Justice Programs
gat c Bureau of Justice Assistance
PROJECT NUMBER 2010- 171- 0X-0324
AWARD CONTINUATION
SKEET
Grant
AWARD DATE WIIW2010
PAGE 5 OF 5
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report (SF 425) and annual performance reports through
GMS (hops: /Igrams.ojp.usdoj.gov). Consistent with the Departments responsibilities under the Government
Performance and Results Act (GPRA). P.L. 103 -62, applicants who receive funding under this solicitation must
provide dam that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetuols.org). For more detailed
information on reponing and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (PPOC), and Authorized
Representative contact information in GMS, including telephone number and a -mail address. if any information is
incorrect or has changed. a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance. each member of a law enforcement task force funded
with these lands who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (imemel- based) task force training. The training is provided free M
Charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple. awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties /rights, task force performance measuremcnl, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfB.org).
22. Pursuant to Executive Order 13513,'•Pederal Leadership on Reducing Text Messaging While Driving;' 74 Fed. Reg.
51225 (October L 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
M
Oil' FORM a(KXV2 (REV, 4.th')
6°
Department of Justice
Office of Justice Programs
.��
Bureau of Justice Assistance
1Vwhfn,frnq D.G 20531
Memorandum To:
Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental . impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis arc:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamme laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see ht ip:/ /www.ojp.usdoj.gov /BJA/resource /nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
Deparumenlof Justice GRANT MANAGER'S NTEMORANDUM, PT. t:
010cc of luatia Prann.ma PROJECT SUMMARY
I
Bureau of Justice Assistance �
Graut
PROJECT NUMBER
PAGE I OF 1
i2010AYBX -0324
OJP FORM 410012 (REV. 4 -88)
I STAFF CON "I'AC'I- (Nulne R telcphunc number) 2 PROJECT DIRECTOR (Nalne. address S telephone number) _ —I
Ikon Iwasaki I Susie Cabrera
(202) 514_5218 Administrative ManagedGrants `
431 The City Drivc Somh
Orange. CA 92S68-3303
(714) 935-6869
I
—�
I. I'I'fLE OF I'HE PROGRAM 3b POMS CODE (SEE INSTZCI'IONS
ON REVERSE)
i FV 20101ustice ASSismncc Gram Pntgram i
4 -TITLE OP PROIECI'
FY 2UI11luslice ASaswnnn Gem lingmm
I
I
5. NAME .0 ADDRESS OFGRANTEE u i
i
G,NAMLT &AURESSOFSUBGRANTEE
County of orange
IU Civic Cmncr plaza
Santa Ana, CA 92701.4(117
7. PROGRAM PERIOD
S. BUDGET PERIOD
FROM: 101012009 TO. M13MO13
—
FROM: 101012(*9 TO 091302013
9. AMOUNTOFAWARD
10.DATEOPAWARD
$ 796,439
09/1012010
I I- SECOND YEAR'S BUDGET
12, SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (Sec instruction on reverse)
The Edward Byrne Memorial Justice Asaiscance Gram Program (JAG) allows sots and units of local government, including Rites, to support a broad range of
activities io prevent and conoul crime based on Neh own sate and local needs and conditions. Grant funds can be used for slate and local initiatives, technical
assismncc, aamivg, persovnd, cquipmmr, supplies, conoacmel support, aad mourn tiav systems far criminal justice, including far any ova ur mum of Ne
following parlaiscarw: 1)1aw enforcement progmms:2) persecution and court programs; 3) prevention and education programs: 4) corrections and community
corrections program: 5) drag treauocnt and enfamuncnt programs; G) planning, evaluation, and technology improvemvat piagrams; and 7) trim, victim and
wimss programs (ether than compensation).
Orange Couory xvd eighteen cities within its disparate group will use FY 2010 JAG funds m support a broad mngeof aeuvitics to prevent and control come. Gram
funded projects will include a multi - jurisdictional team tasked with iuvestigations of clandestine medranphemo inn laboratory operators, suppliers. and iraffickers;
OJP FORM 410012 (REV. 4 -88)
1
cssenlial equlpmem for police officers m enhance dmir abdiry m perform dmlm, such as Ines and associated quips not - cameras for crime segue mn esdgmions,
occmdine and o-ansmittingdeviens fm coven operations, a paining suit fm K -9 apermiona, and p..bl. radio bancries; a ieleinedicine program that will enable j
medical diagnosis and patient care for arreslms while . emodainioe secured confimmncmr, overdmecosle a,. xc and willn . the proactive idenlifi ation and monimring
of regisecied sus uffe des and wrgaed patrob of bout spot acs; and emimamenem of police depanmenu purer ons through IbSii provements dca will enable
bene. .6no, .end e m f lion am] broadcast of emerg cyst anon$ m Cincom, - s anny.ymem no,movc t. and lrveot y ointfut sysvcms uo;mpeove
proeesainc and accounubim, of pinpeny and end.. C.H.M. F., admimsurm on purmi. ,the county will serve ax the fiscal agem foe this award. 1
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AGREEMENT TO TRANSFER FUNDS
FOR 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
ASTIff -M
THIS AGREEMENT is entered into this day of 2010, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California. hereinafter referred to as "COUNTY ", and
a municipal corporation, hereinafter referred to as
I " SUBGRANTEE."
WHEREAS; COUNTY, acting through its Sheriff- Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of nineteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro- Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced nineteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
I. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attaclunent C hereto ( "JAG Program Allocation"), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
I necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
I called "grant property and equipment"] or to perform such other grant functions, if any, for which
I Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
I I will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
it. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
I written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C; D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
//
//
//
//
//
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: 111 Z-3 12010 COUNTY OF ORANGE, apolitical
subdivision of the State of California
By �r
andra Hutchens, heriff oroner
Sheriff - Coroners apartment
"COUNTY"
APPROVED AS TO FORM:
COUNTY COUNSEL
By
Nicole.Sims, Deputy
DATED: Ay/i ' '2010
I DATED: 2010
I ATTEST:
City Clerk
I DATED: - 2010
CFDA 16.738
FY2010 JAG Program
U.S. Department ofJpsticc 10
CITY OF NEWPORT BEACH,
A California municipal corporation
By:
Dave Kiff
City Manager
APPROVED-AS TO FORM:
OFFICE OF THE CITY ATTORNEY
By:
;.ynet. D. ea champ
Assistant C ty Attorney
ATTEST:
By:
Leilani I. Brown
City Clerk
Page 5 of 5
ATTACHMENT A
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
GMS Application Award No. 2010 -DJ -BX -0324
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to
support a broad range of activities to prevent and control crime within the County of
Orange. The County of Orange has been certified disparate; therefore, this joint application
includes nineteen units of local government for which the applicant and fiscal agent is the
County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The
nineteen units of local government in the jurisdiction will utilize the funds for local
initiatives, technical assistance, training, personnel, equipment, supplies, and contractual
support and information systems for criminal justice within the following purpose areas:
law enforcement, prosecution and court, prevention and education, corrections and
community corrections, drug treatment, and planning, evaluation and technology
improvement. The expenditure details of the funds for each city are outlined in the
following narrative.
Multi - Agency Funding:
In a collaborative effort to benefit the County of Orange, the nineteen units of local
government involved in this grant application have agreed to utilize $51,464
(approximately 6.5 %) of the total funding to supplement the multi - jurisdictional Orange
County Pro - Active Methamphetamine Laboratory Investigative Team, hereafter referred to
as PROACT.
Problem Statement:
Methamphetamine is the primary drug investigated by local, state, and federal law
enforcement agencies within the boundaries of Orange County. Successful clandestine
methamphetamine laboratory investigations require acquired expertise and are extremely
time consuming and labor intensive. Local law enforcement agencies do not have the
resources, specialized training, or safety equipment necessary to conduct the specialized
investigations required to combat these types of operations. The labs themselves are toxic
and explosive in nature. Children of clandestine laboratory operators and meth users are
often forced to live in an environment of toxic chemicals with lasting effects on their overall
physical and mental health. PROACT investigates suspected all clan lab incidents within
Orange County while maintaining a close liaison with local agencies. These agencies
forward intelligence to PROACT for review, evaluation, and subsequent enforcement
action. PROACT integrates city law enforcement agencies, the Sheriffs Department, the
District Attorney's Office, the Bureau of Narcotic Enforcement, the Probation Department,
as well as Child Protective Services to conduct criminal investigations of clandestine
2010- DJ -BX -0324 Page 1 of 34
ATTACHMENT A
methamphetamine laboratory operators, suppliers, and traffickers. PROACT personnel
initiate investigations, conduct covert surveillances, conduct parole and probation
searches, execute search warrants, and arrest criminal perpetrators. PROACT distinctively
focuses on disrupting and eliminating individuals and criminal cells responsible for
providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence PROACT functions as the sole and highly unique "proactive"
effort against the entire clandestine methamphetamine laboratory hierarchy, within and
having a nexus to Orange County.
Goal:
The goal of the PROACT Task Force is to pro - actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer
community for the residents, employees and visitors within the County.
Obiectives:
The objectives of the Orange County Methamphetamine Laboratory Investigation Team are
to:
• Reduce the availability of methamphetamine in Orange County
• Improve public safety in Orange County by eradicating hazardous clandestine
methamphetamine labs
• Identify, disrupt and arrest suppliers of methamphetamine precursor and essential
chemicals
Ouantifiable Performance Measures:
Project performance will be measured by the number of clandestine laboratory incident
seizures, cases initiated, cases completed, arrests, searches, methamphetamine seized,
precursor & essential chemicals seized, cases referred for prosecution, cases filed for
prosecution, and convictions that are accomplished as a result of PROACT'S overall
enforcement activities.
Funding:
TOTAL PROACT ALLOCATION (6.5 %): $51,464
20] 0- DJ -BX -0324 Page 2 of 34
ATTACHMENT A
County: Orange
The County of Orange proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
Orange County's Countywide Coordinated Communication Center (Control One) maintains
a pool of over 370 portable radios programmed with Orange County 800 MHz talk groups.
These radios can be borrowed by any agency currently using the 800 MHz CCCS radio
system. These radios are regularly borrowed to support law enforcement agencies for
surveillances, planned events, unplanned incidents, and interoperability with assisting
agencies that do not have 800 MHz radios,. This program has facilitated interoperability
with out of county agencies, State agencies and Federal agencies when coordinating with
Orange County law enforcement agencies on short term and long term incidents and
investigations.
The portable loan pool has been maintained for many years and additional grant funded
radios have been added to the loan pool over the years. Many of these radios can no longer
be loaned to requesting agencies due to the lack of batteries to accompany the radios. The
batteries that were purchased with the radios have reached the end of their life cycle and
need to be replaced. Portable radio batteries typically should be replaced after two years.
Many of these batteries have been in service for several years and will not hold a charge
anymore. Since the radios were purchased with grant funds and are available to all CCCS
users in the Orange County Operational Area and often used by assisting units from other
County, State or Federal agencies, we would like to purchase as many batteries as possible
to return the loan pool to a better state of readiness.
Goals of the project:
The Goal of this project is simply to return the existing portable radio loan pool to an
improved state of readiness by purchasing as many batteries as possible. By using the
available grant funds of $17,000, we will be able to purchase over 200 new batteries. This
will allow us to dispose of the oldest batteries in the pool so agencies borrowing the radios
will be assured of having a radio with a fully charged battery that will provide
communications for 8 to 12 hours of operation between charges.
Strategies to be used for project:
The new Impres smart battery utilizes improved technology to extend the life of the battery
and the length of time each charge will last. If the justice Assistance Grant funds of $17,000
can be applied toward this need, over 200 batteries could be added to the loan pool at $73
per Impres battery. This is a very straightforward project that involves simply ordering the
Motorola Impres batteries to be delivered to our facility and putting them into service
2010- DJ -BX -0324 Page 3 of 34
ATTACHMENT A
immediately. The portable radio loan pool room is already outfitted with Motorola Impres
battery chargers to fully benefit from the Impres battery technology.
Budget Narrative: include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
All funding allocated would be used to purchase batteries from Motorola at the current
contract price listed in the Orange County Equipment Price Book. The current contract
price for an Impres battery is $73 /ea. There would be no further expenditure required
other than sales tax and shipping fees.
Timeline and, or pro'e) ct plan: Identify when the goals and objectives will be
completed
Once the grant funds have been approved, a purchase requisition will be submitted to
OCSD /Purchasing to order the batteries from Motorola in accordance with the approved
Orange County Equipment Price Book. The process of submitting the requisition and
getting the appropriate approvals will add a few days to the timeline but the batteries
should be ordered and received within a two -week timeframe. The batteries will then be
engraved or otherwise marked to identify them as part of the Portable Equipment Loan
Pool. This process will take a few days to complete. The radios will then be charged and
put into service.
Funding:
Total Allocation: $21,240
PROACT Contribution: (10 %) $2,124
Administrative Fee (9 %): $1,912
Funds Retained by City/County: $17,204
City: Anaheim
The City of Anaheim proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
The Anaheim Police Department would like to use JAG funding to support a new
"telemedicine" program at the Detention Facility. Telemedicine is the use of tele-
communications technology for medical diagnosis and patient care when the care provider
and patient are separated by distance. Telemedicine technology will allow arrestees with
minor injuries and /or illnesses to be treated quickly and efficiently without leaving the
Detention Facility. About 700 medical transports are made annually for arrestees who do
not have an urgent need for medical care. Telemedicine will eliminate the need for these
time - consuming transports. Telemedicine will allow police officers to spend more time in
2010- DJ -BX -0324 Page 4 of 34
ATTACHMENT A
service on patrol and less time at the hospital. In addition, security issues with arrestee
custody in the hospital and during transportation will be eliminated.
Goals of the project:
The use of telemedicine will increase the number of productive hours that patrol officers
spend on the streets, and will also eliminate the burden placed on local hospital emergency
rooms to treat arrestees who do not truly need urgent care. Significant monetary and time
savings will be realized by both the Police Department and the local hospitals.
Strategies to be used for project:
Through the use of video conferencing and an onsite EMT, simple diagnosis and issuance of
minor medications can be made without leaving the Detention Facility. The Police
Department will have immediate 24/7 access to emergency medicine trained physicians,
and will be able to effectively communicate with them via video conferencing. Police
Officers will spend less time transporting non- critical arrestees to the hospital and will
have more time to patrol the streets and respond to 911 calls.
Budget Narrative:
The total monthly service fee for telemedicine is approximately $17,000.00 which equates
to $204,000.00 annually. This fee includes the onsite EMT, access to physicians, and live
technical support at all times. (Due to budget reductions throughout the City, the Police
Department is unable to fully fund the telemedicine project at this time.)
Timeline and /or project plan:
The Police Department would like to implement telemedicine by October 1, 2010.
Increased productive hours for patrol officers will be noticeable soon after the program is
fully operational and all personnel have been trained.
Funding:
Total Allocation: $154,633
PROACT Contribution: (5 %) $7,732
Administrative Fee (9 %): $13,917
Funds Retained by City/County: $132,984
2010- DJ -BX -0324 Page 5 of 34
ATTACHMENT A
City: Buena Park:
The City of Buena Park proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
Most local law enforcement agencies do not have the resources, staffing or infrastructure in
place to proactively monitor and conduct compliance checks of previously convicted sex
offenders who have served their sentences and returned to the community. In order to
ensure these individuals are complying with all aspects of the law (including Jessica's Law
and Megan's Law), additional funding and resources are normally required. The Buena
Park Police Department believes this funding is critical to support public safety in this
area. There are approximately 4,800 sexual registrants in the County of Orange. The Buena
Park Police Department is seeking funding to create a unit of experienced investigators to
better monitor sex offenders in the community to improve public safety.
Goals of the project:
Proactively Identify, monitor, arrest, and assist in the prosecution of habitual sexual
offenders who violate the terms and conditions of their probation or parole, who fail to
comply with the registration requirements of California Penal Code § 290, or who commit
new sexual assault offenses through proactive surveillance and arrest of habitual sexual
offenders.
Strategies to be used for project:
Proactively identify and monitor all registered sexual offenders in the Buena Park
community to. ensure these individuals are in compliance with all aspects of the law
(including Jessica's Law and Megan's Law).
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
The amount of $28,182.70 would be used for existing personnel to pay for overtime to
accomplish the goals and objectives of this project.
Timeline and /or project plan: Identify when the goals and objectives will be
completed:
During the first year of the project, investigators will identify and contact all sexual
predators in the community to ensure compliance and maintain a data base of those
contacted.
2010- DJ -BX -0324 Page 6 of 3 4
ATTACHMENT A
Funding:
Total Allocation: $30,970
PROACT Contribution: (0 %) 0
Administrative Fee (9 %): $2,787
Funds Retained by City/County: $28,183
City: Costa Mesa
The City of Costa Mesa proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
The Costa Mesa Police Department (CMPD) project objectives for the 2010 JAG funds are:
Facility Security: In general, law enforcement is a target to both foreign and domestic
threats. The police department lacks funding to repair and improve the Close Circuit
Television (CCTV) Security System of the main police facility. This project objective is to
replace and add additional CCTV monitors, and expand upon the monitoring capabilities of
the Department's CCTV Security System. This objective also includes making security
improvements to the Watch Commander's Office, which is the focal point of the
Department for daily operations.
Inventory Control - Barcode System: The Department is striving to improve upon its
processing and accountability capabilities of property and evidence. This project objective
consists of purchasing evidence -based equipment /technology (i.e., a computer server) to
build upon the Inventory Control - Barcode System being developed by the Department.
Taser Thigh Holsters: Tasers have become a basic use of force option and tool utilized by
law enforcement. CMPD has been able to adequately equip both sworn and non -sworn
personnel with this vital tool; however, the Department is attempting to provide personnel
an equipment option that allows them to carry the Taser in a more proficient manner. The
Taser thigh holster is an equipment option, which allows personnel to "free up" their duty
belt and access other equipment more efficiently. The thigh holster will also increase
personnel proficiency and minimize damage to spare Taser cartridges. This projective
objective is to purchase Taser thigh holsters for first responder personnel.
K -9 Agitator Bite Suit: Training is a main component and emphasis of the Department's K-
9 Unit. Through the utilization of K -9 Agitator Bite Suits, training scenarios are constructed
that allow a K -9 handler and his /her police service dog (PSD) to engage in bite situations
where the team's performance can be evaluated during deployment. Additionally, bite suits
provide the opportunity for handlers to experience a PSD bite "first hand" for their
2010- DJ -BBC -0324 Page 7 of 34
ATTACHMENT A
professional development and experience. This project objective is to acquire a new K -9
Agitator Bite Suit for the Department's K -9 Unit and agitators.
Goals of the proiect:
The Department's project goals are to:
Facility Security: Purchase four to five CCTV monitors, reprogram CCTV monitor viewing
options and capabilities, and install security measures (i.e., lockable shelving) in the
Department's Watch Commander office.
Inventory Control - Barcode System: Purchase a computer server to complete the
development of the Department's Inventory Control - Barcode System.
Taser Thigh Holsters: Purchase Taser thigh holsters for first responders.
K -9 Agitator Bite Suit: Purchase a K -9 Agitator Bite Suit for the Department K -9 Unit.
Strategies to be used for project:
To accomplish the Department's identified initiatives, the agency will obtain quotes from
vendors that can supply the identified service, technology, and /or equipment needed to
meet the CMPD 2010 JAG project objectives and goals.
Budget Narrative:
Preliminary quotes have been obtained for the Department's 2010 JAG project objectives
and goals. The estimated costs are: Facility Security - $13,000, Inventory Control - Barcode
System - $ 9,000, Taser Thigh Holsters - $ 2,880, and K -9 Agitator Bite Suit - $2,000.
Timeline and /or project plan:
The project objectives and goals will be instituted immediately upon approval of the Costa
Mesa City .Council and the Department's ability to utilize the JAG allocation for
expenditures.
Funding:
Total Allocation: $33,185
PROACT Contribution: (10 %) $ 3,318
Administrative Fee (9 %): $2,987
Funds Retained by City/County: $26,880
2010- DJ -BX -0324 Page 8 of' 4
ATTACHMENT A
City: CYPRESS
The City of Cypress proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
To equip front -line first responder police officers with equipment to enhance their ability
to perform their duties in the following programs:
1) Cypress police officers are issued less- than - lethal Taser X -26 devices as standard
equipment for all uniformed patrol officers. This equipment represents an important
weapons option for police officers facing threats to themselves or others, which when
deployed diminishes or eliminates the injuries caused by impact weapons such as batons.
The police department currently has no reserve officers, but is developing a pool of 5 to 10
reserve police officers to work various assignments. There are no budget funds to
purchase Taser devices for reserve officers, so JAG funds will be used to purchase this
safety equipment for front -line volunteer police officers which augment regular officers by
working side -by -side in various assignments. The need for this equipment is ongoing
throughout the grant period.
2) The Cypress Police Department operates a Crime Scene Investigation (CSI) program
which consists of patrol officers taking photographs and collecting physical evidence, such
as DNA, latent finger prints, etc., at crime scenes ranging from petty thefts to violent assault
crimes. The department lacks adequate camera equipment to fulfill this mission and in
these tough economic times, the city has no budgeted funds to purchase or replace aging
camera equipment. The need for CSI cameras is an ongoing need which will continue
throughout this grant period.
Goals of the project:
To purchase seven (7) Taser X -26 devices and associated holsters at a cost of $900 each,
totaling $6,300
To purchase three (3) Digital Camera Kits (camera, case, memory cards) for CSI program at
a cost of $750 each, totaling $2,400
Strategies to be used for project:
The Taser devices will be issued to individual officers who will carry /use them in the
course of their duties as uniformed police officers performing first responder services
within a municipal police department.
The camera kits will be assigned to patrol officers conducting crime scene investigations.
These cameras will be used to photograph crime scenes, document victim injuries,
photograph traffic collision scenes, etc.
2010- D7 -BX -0324 Page 9 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
This grant proposal consists of equipment purchases and does not include personnel or
travel costs. The budget is simple and includes funds to purchase seven (7) Taser X -26
devices and three (3) digital camera kits for Crime Scene Investigations.
Taser devices: seven (7) at $900 each, subtotal: $ 6,300
Camera Kits: three (3) at $750 subtotal: $2,400
TOTAL $8,700
Timeline andor project plan: Identify when the goals and objectives will be completed
Upon receipt of grant funds, Command Staff will submit a Staff Report to City Council
outlining appropriation of grant funds and approval of the appropriation of funds for the
purchase of items listed in the project objectives section. Once authorized by Council, staff
will abide by the City bid process and obtain three (3) quotes for the purchase of identified
items, and will have the purchases made within one (1) month from Council approval.
Items purchased will then be immediately distributed to the work - groups in need of said
items.
Funding:
Total Allocation: $10,202
PROACT Contribution: (5 %) $510
Administrative Fee (9 %): $918
Funds Retained by City/County: $8774
City: FOUNTAIN VALLEY
The City of FOUNTAIN VALLEY proposes to use the 2010 Justice Assistance Grant
funding as follows:
Proiect Objectives:
The first objective of this grant is to improve the technical ability of the Police Department
by enabling the surreptitious recording and transmitting of covert operations. This will be
done by purchasing a key fob transmitter and digital radios.
The second objective of this grant is to relieve frontline Police Officers of traffic collision
and parking issues during peak call volume and holidays. This will be accomplished by
funding selected parking /traffic enforcement detail staffed by Parking Control Officers.
Currently no funding exists for selected parking /traffic enforcement.
2010- DJ -BX -0324 Page 10 of 34
ATTACHMENT A
Goals of the project:
The goals of these expenditures are to reduce crime by improving the ability to covertly
record conversations and activities of undercover Police Officers while conducting
sensitive investigations. Currently, the Police Department does not possess the equipment
to function effectively and has been loaned or borrowed it in the past. By the very nature of
these time - sensitive investigations, the equipment is needed at a moment's notice to
effectively impact ongoing crime trends.
The goal of the directed parking enforcement efforts is to relieve frontline Police Officers of
these duties. This will enable frontline Police Officers to handle priority calls for service
while Parking Control Officers handle traffic collisions, directing traffic and parking
enforcement issues throughout the City.
Activities:
Upon approval by the City Council, the Police Department will act quickly to purchase the
portable radios and covert recording equipment and to immediately schedule directed
traffic /parking control efforts. This purchase and staffing will have an immediate positive
impact on the local vendors and the community at large.
Ouantifiable Performance Measure:
Covert audio recording and transmitting hardware will greatly assist in criminal
investigations. The Special Investigations Unit follows emerging crime trends and reports
monthly to the Office of the Chief of Police regarding their proactive efforts. The Police
Department keeps accurate records of operations plans, investigations, arrests and /or
dispositions of these investigations. Since we do keep accurate records of our
investigations, it will be easily quantifiable as to compare our previous efforts once the
equipment is put to use.
As to staffing selected traffic /parking enforcement, again, the Police Department maintains
accurate records to include traffic collision reports, traffic control issues and parking
enforcement efforts. Records will be kept of these special enforcement efforts and the
amount of time frontline Police personnel are able to concentrate on priority calls for
service.
Strategies to be used for project:
The covert recording and transmitting equipment will be used by the Investigations Bureau
during criminal investigations. These recordings will be used to manage the ongoing field
operations, to prepare criminal reports and to support the criminal prosecution in court.
The staffing of the directed traffic /parking control officers will coincide with holidays and
periods of high call volume. These areas will be identified by an analysis of the high
incidents of traffic collisions, traffic control and parking issues.
2010- DJ -BX -0324 Page I I of 34
ATTACHMENT A
Budget Narrative:
EQUIPMENT
(1) Microflex FOB Recorder & (1) OSRFT Transmitter 161.25 frequency
$3,600.00
(6) Yaesu VX -7R Radio black ($289.95 each)
$1,740.00
SUBTOTAL:
$5,340.00
TAX:
$ 467.25
TOTAL:
$5,807.25
PERSONNEL:
Traffic /Parking Enforcement Officer ($19.80 an hour /225 hours)
$4,45S.00
GRAND TOTAL:
$10,262.25
Timeline and /or project plan:
Once approved at the federal level, the program will be submitted to our local City Council.
Once approved at the local level, requisition and purchasing should be accomplished in the
first three months to one year of the program. Staffing of the directed traffic /parking
enforcement details will begin immediately.
Funding:
Total Allocation: $11,292
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,016.28
Funds Retained by City /County: $10,276
City: Fullerton
The City of Fullerton proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
Smart Sector Policing
0 Identify and target high -crime sectors frequented by probationers, parolees and
other high -risk individuals.
o Identify and target high -crime areas and "hot spots," using advertising -like efforts to
educate local community members and reduce their risk of exposure to crime.
C Enhance and utilize the Police Department's website as a means of communicating
with its citizens through reporting sectors, to reduce and prevent crime, identify
crime trends and to broadcast emergency situations.
2010- DJ -BX -0324 Page 12 of 34
ATTACHMENT A
Need for Project:
Fullerton has seen an increase in its crime rate, due in part to the current economic
crisis that has impacted both residents and non - residents alike. While the City's
population has increased 14% in 20 years, hiring freezes and City- imposed furloughs
have resulted in a decrease of 13% in Fullerton's police force, from a high in 1990 of
1.3 officers per 1,000 citizens or 157 FTE officers, to the current effective equivalent
of .98 officers per 1,000 or 136 FTE officers. Besides experiencing the usual gang,
graffiti and crime problems of many suburban areas, Fullerton is also home to three
colleges and a downtown area that is a very popular night -time destination for
party -goers and criminal opportunists..
Tough times call for innovative, cost- effective solutions. The Fullerton Police
Department is meeting this challenge by proposing technologies and strategies
which can more effectively target and impact high -crime areas and reach out to
thousands of citizens while costing very little. But, with City budgets being slashed,
earmarking general or City funds for new programs is difficult at best. A JAG 2010
grant, with its emphasis on innovative "Smart Policing" programs that take
advantage of new technologies and the public's penchant for those technologies,
would be the ideal proving grounds for the proposed program
Goals of the project:
• Reduce crime in Fullerton, particularly in targeted areas
• Discourage and limit the number of criminals, repeat offenders and other high -risk
individuals from entering or remaining in the City
• Enhance citizen awareness of crime and strategies for crime prevention
• Collect, track and share crime data and trends
O
Strategies to be used for project:
Smart Sector Patrols
O High -crime sectors will be identified and, rather than patrolling large areas of town,
one officer will be assigned daily to patrol and be responsible for a specific high -
crime sector.
Smart Sector Postings
G Areas of unusually high crime activity, e.g., spate of burglaries, will have large
temporary signs or postings alerting local residents and providing a phone number
and website address for reporting any unusual activity or suspicious individuals.
Besides making the residents more alert to possible crimes, the signs will
discourage would -be criminals.
2010- DJ -BX -0324 Page 13 of' 4
ATTACHMENT A
Web -based Smart Sector Policing
• Improve and enhance the existing Fullerton Police Department website through a
free on -line subscription for residents and businesses to sign up for e -mail alerts
and other communications
• Website will allow any visitors to view information and respond to alerts
• Subscribers will be assigned to and receive information on specific City sectors
(which will match patrol sectors), based on their residential or business address, to
receive specific and localized alerts and information.
• Subscribers will be able to submit anonymous tips through the website
• E -mail, text messages and Twitter feeds can be sent, including to specific groups
such as Neighborhood Watch groups or specific businesses, e.g. banks, restaurants,
e tc.
• Suspect or vehicle images can be disseminated
Data Collection
G Data will be recorded and analyzed to evaluate the effectiveness of smart sector
policing.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
$ 20,000 Consultant /contract for website development and staff training
11,600 Website maintenance agreement ($5,800 /yr. x 2 yrs.)
7.985 Program supplies
$39,585 TOTAL
Timeline and /or project plan: Identify when the goals and objectives will be completed
Year 1: Quarter 1:lmplementation of Smart Sector Patrol
4 Smart Sector Patrols Daily
Development of Smart Sector Postings
Quarter 2: Development of website and training of staff
6 Smart Sector Patrols Daily
10 Smart Sector Postings
Quarter 3:10 outreach presentations /publications re: new website
900 new subscriptions to PD website
10% increase in visitors to PD website from current 09/10 rate
6 Smart Sector Patrols Daily
10 Smart Sector Postings
Quarter 4:10 outreach presentations /publications re: new website
900 new subscriptions to PD website
15% increase in visitors to PD website from current 09/10 rate
6 Smart Sector Patrols Daily
10 Smart Sector Postings
2010- DJ -BX -0324 Page 14 of 34
ATTACHMENT A
Reduction in crime in at least 40% of Smart Sectors
Year 2: 20 outreach presentations /publications re: new website
6 Smart Sector Patrols Daily
40 Smart Sector Postings
3,000 new subscriptions to PD website
20% increase in visitors to PD website from current 09/10 rate
Reduction in crime in at least 50% of Smart Sectors
Funding:
Total Allocation: $48,870
PROACT Contribution: (10 %) $4,887
Administrative Fee (9 %): $4,398
Funds Retained by City/County: $39,585
City: Garden Grove
The City of Garden Grove proposes to use the 2010 Justice Assistance Grant funding
as follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
The Garden Grove Police Department has one of the lowest ratios of officers per capita of
any city its size in California. This problem will only get worse as the City's population
continues to increase. Unfortunately, the Garden Grove's current and projected financial
condition prohibits the Department from hiring additional personnel. The Department, to
fulfill its ever - increasing demand for officers, must develop alternative solutions to
increase officer time in the field without hiring additional Personnel
Goals of the project:
Create operational efficiencies in Patrol that would generate the equivalent productive
hours of up to seven additional Police Officers that could be used to augment patrol
operations.
Strategies to be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its
efforts on community safety instead of expending energy and resources on jail operations.
The jail contract allows sworn police officers to process arrestees and return to their field
duties in as little as 15 minutes. This in turn will increase their availability to handle
additional calls for services.
2010- DJ -BX -0324 Page 15 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
The funds retained by the City will help to offset the annual cost of the jail services contract.
For FY 2010 -11 the monthly cost of the contract will be $39,772. For FY 2011 -12, the cost
will increase by three percent to $40,965 per month. The cost covers staffing, operating
expenses, and management fees, as well as liability insurance maintained by the vendor.
Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at
9.6 FTE.
Timeline and /or proiectplan: Identify when the goals and objectives will be completed.
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the
program are met on a continual basis, by allowing officers to return to their patrol duties
quickly, thus enhancing the policing presence in the City.
Funding:
Total Allocation: $70,763
PROACT Contribution: $0
Administrative Fee (9 %): $6,369
Funds Retained by City/County: $64,394
City: Huntington Beach
The City of Huntington Beach proposes to use the 2010 Justice Assistance Grant
funding as follows:
Proiect Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period.
This grant funding will. be used to: 1) Begin imaging and indexing crime and incident
reports to provide on- demand information from these reports to officer personnel.
2) Reduce the costs associated with paper records maintenance, retrieval and storage.
3) Provide for the recovery of crime and incident report information in case of a disaster.
Goals of the proiect.
C Provide immediate access to 525,000 images of crime, suspect, arrest and location
information to patrol officers, detective personnel and Senior Staff through their
desktop computers and /or computers in the patrol vehicles, enhancing police
decision making.
2010- DJ -BX -0324 Page 16 of 34
ATTACHMENT A
• Improve police performance, efficiency and productivity by more informed citizen
contacts, better field investigations, more thorough detective follow -up and more
complete documentation of call for service incidents.
• Enhance officer safety by providing crime information that is not currently and
readily available.
• Improve information quality while allowing for wide access to it.
• Reduce costs associated with paper storage and handling and prevent misplaced,
lost or damaged reports.
• Provide for the recovery of crime and incident information in case of a disaster.
Strategies to be used for project:
Huntington Beach Police Department has crime and incident report files dating back to
1996 and continuing thru 2010. These files, and the information they contain, are
currently stored in paper form and are not readily accessible to detectives and officer
personnel. Huntington Beach Police Department wants to begin imaging crime and
incident reports from 2006 and 2007, approximately 44,000 reports or 525,000 images.
The imaging, indexing and verification tasks will be performed by an outside vendor. The
crime and incident report information will be returned in multi -page PDF files, formatted
for import into our current records management system. The information will then be
attached to the specific incident and /or arrest record. Once attached, this information
becomes immediately accessible to officer personnel and with one inquiry the officer will
have the complete record of that incident. It is our goal to eventually image all crime and
incident report back files to provide on- demand access to this information.
When returned, the paper version of these reports will be purged, saving additional costs
associated with paper storage. Crime and incident report information will also be provided
in secured DVD -r format allowing for storage in a safe and separate location in case of
disaster.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Consultant /contract cost $50,000
Timeline and /or project plan: Identify when the goals and objectives will be completed
The total timeline for this project is between 9 -10 months. Below are the estimates for
each process step:
Identify and contract with outside vendor to perform imaging, indexing and verification
tasks - 2 months
• Prepare 2006 and 2007 crime and incident reports for imaging - 3 months
• Meet with vendor and PD personnel to identify indexing criteria - 2 weeks
• Meet with vendor and City IT personnel to discuss and identify the capturing of data,
storage media, and import criteria to the records management system - 1 month
• Conduct pilot program and implement any changes or fixes to the job - 1 month
2010- DJ -BX -0324 Page 17 of 34
ATTACHMENT A
• Organize and coordinate the movement of documents to imaging facility - 2 weeks
• Full production with imaging of 2006 and 2007 crime and incident reports - 2
months
• Attach the imaged information to the specific incident and /or arrest records in the
records management system - 2 months
• Train officer personnel on inquiry and access to this information - 3 weeks
Funding:
Total Allocation: $42,516
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $3,826
Funds Retained by City /County: $38,690
City: Irvine
The City of Irvine proposes to use the 2009 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
The Irvine Police Department is proposing to utilize the 2010 Justice Assistance Grant to
extend its existing contract with Community Services Program, Inc. (CSP) to provide a full -
time Family Violence Victim Advocate. The City's 2009 justice Assistance Grant (Recovery
Fund) is being used to pay for costs associated with retaining a crime victim advocate.
However, this funding source will be fully depleted by or near the end of the present
calendar year. The crime victim advocate currently reports to Investigations supervisory
personnel and has been assigned a work space in the Irvine Police Department. The
objective of this program would be to improve the City's overall service to victims by
extending the services provided by the Family Violence Victim Advocate. The dedicated
victim advocate enables the City to be more responsive to victim needs and to provide
personalized services as necessary.
Community Service Programs (CSP), Inc. - Victim Assistance Programs is a non - profit
organization, designated by the Board of Supervisors as the victim service provider for
Orange County. Victim Assistance Programs is contracted to provide services to the Orange
County District Attorney's Office. In addition, every Orange County law enforcement agency
contracts with Victim Assistance Programs to provide counseling and support to victims of
sexual assault.
In order to provide services which are appropriate to the needs of crime victims, all CSP
Victim Advocates are required to have a Bachelor's Degree or extensive related experience.
The State of California requires each Victim Advocate to complete the training listed below
as specified in Penal Code 13835.10:
2010- DJ -BX -0324 Page 18 of 34
ATTACHMENT A
Entry Level Victim Advocate Training (40 hours) within one year of employment
Advanced Level Victim Advocate 'Training (40 hours) within three years of
employment
CSP Victim Assistance Programs requires the following additional training:
Sexual Assault Counselor Training - Certified by the State of California (48 hours)
Domestic Violence Counselor Training - Certified by the State of California (40
hours)
At least 24 hours of yearly in- service training
Goals of the pro,iect:
The specific goals of a dedicated Family Violence Victim Advocate include:
Enhance the City's ability to connect victims of family violence, sexual assault and
other violent crimes with timely counseling, resources and referrals.
Streamline the process to refer victims to advocates.
Lead and direct the efforts of our dedicated advocate, based on the immediate needs
of our community or individuals.
Personalize and tailor victim services based on individual needs.
Strategies to be used forth e project:
• Crisis Intervention - counseling, reassurance and support immediately following a
crime and in the following days.
• Victim Advocate ride -a -longs with Patrol Officers - designed to provide immediate,
on -scene crisis intervention services for victims who have just reported domestic
violence, sexual assault and other violent crime.,
• Emergency Assistance - meeting the immediate needs of victims, for example food,
clothing, shelter and /or medical attention.
• Orientations to the system - explaining the criminal justice system, including
information about individual cases.
• Accompanying victims to court - to provide support and information during court
hearings and trials.
• Property return - assisting in the prompt return of property booked as evidence.
Restitution assistance - helping victims obtain court - ordered restitution from
convicted offenders.
• Filing Victim of Crime State Compensation Claims - assisting the victim and eligible
family members in preparing and submitting application forms to receive funds
from the State Restitution Fund.
• Temporary Restraining Orders - Assisting victims of domestic violence to obtain
court ordered protection.
2010- DJ -BX -0324 Page 19 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc
See attached narrative.
Timeline and /or project plan: Identify when the goals and objectives will be completed
Goals and objectives of the program will be completed within grant period. The advocate
will be tasked with fulfilling the objectives based on the needs of the community and
individual victims.
Funding:
Total Allocation: $14,450
PROACT Contribution: (10 %): $ 1,445
Administrative Fee (9.0 %): $ 1,300
Funds Retained by City: $11,705
City: La Habra
The City of La Habra proposes to use the 2009 Justice Assistance Grant funding as
follows:
Project Obiectives: Include type of programs to be funded and the need for the
programs for the four year grant period.
The City of La Habra will use its 2010 JAG funds to improve the technology in its
communications center. The current communications recording system is antiquated and
in need of replacement. All phone calls and radio transmissions are recorded in our
communications center. These recordings provide valuable information and evidence when
criminal cases are presented and prosecuted in court. Recordings can be exported to a CD
or sent via an audio recording on email. The new system will allow supervisors to listen to
and monitor the performance of dispatchers in the communications center.
Goals of the project:
The goal of this project is to purchase a new a new digital recording system for La Habra's
Communication Center.
Strategies to be used for proiect:
The total cost for the purchase of the digital recording system is approximately $20,000. La
Habra's entire portion of JAG funds ($16,705) will be used and the remaining funds
necessary for the purchase will come from the City's General Fund, The purchase of the
recording system will be made in the United States of America.
2010- DJ -BX -0324 Page 20 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
The new digital recording system will be purchased at a cost of approximately $20,000.
Timeline and /or project plan: Identify when the goals and objectives will be completed
The purchase is expected to be completed in the first few months of the 2010/ 2011 fiscal
year.
Funding:
Total Allocation: $20,623
PROACT Contribution: (10 %) $2062
Administrative Fee (9 %): $1,856
Funds Retained by City: $16,705
City: Lake Forest
The City of Lake Forest proposes to use the 2009 Justice Assistance Grant funding as
follows:
Project Objectives:
Conduct Driving Under the Influence (D.U.I) saturation patrols within the City of Lake
Forest. Units dedicated to this endeavor will focus on known areas and establishments
specifically targeting those driving while impaired. The intent of this program is to reduce
the number of alcohol related injury collisions.
Goals of the project:
Through the increased presence of O.C.S.D. personnel and increased awareness in the
community, the goal of the program is to reduce the number of alcohol related injury
collisions.
2010- DJ -BX -0324 Page 21 of 34
ATTACHMENT A
Strategies to be used for project:
Lake Forest Police Services intends to reduce incidents of driving under the influence
through the deployment of a D.U.I. Enforcement unit. This unit will be operational during
strategically identified time periods in order to maximize the impact of the additional
patrols. This unit will utilize multiple factors in determining most effective deployment
periods.
Budget Narrative:
All operations will be conducted by Deputy II positions at the overtime rate of $67.08. The
entirety of the funding will be used to pay for salary expenses.
Timeline and /or project plan:
This project will be operational and completed between July 1, 2010 and June 30, 2011.
Funding:
Total Allocation: $10,820
PROACT Contribution: (5 %) $541
Administrative Fee (9 %): $974
Funds Retained by City /County: $9,305
City: Newport Beach
The City of Newport Beach proposes to use the 2010 Justice Assistance Grant funding
as follows:
Project Obiectives: Include type of programs to be funded and the need for the programs for
the fouryeargrant period
To continue maintaining the high level of crime prevention that resulted from the
establishment of a Crime Prevention Program under the LLEBG program (now JAG).
Goals of the project:
The goal of the program is to maintain a highly visible program dedicated to
1) Preventing Crime, 2) Disseminating correct and realistic information about criminal
activity and crime prevention, and 3) Enhancing the perception of security within the
community.
2010- DJ -BX -0324 Page 22 of 34
ATTACHMENT A
Strategies to be used for12roject:
Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of
community crime alert bulletins to keep the community informed of current crime trends
in an effort to better prepare the community to take crime prevention measures.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
The funds from this grant will be used to off -set the annual salary and benefits of our full -
time Crime Prevention Specialist ($109,712).
Timeline and /or project plan, Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of
the grant.
Funding:
Total Allocation: $16,447
PROACT Contribution: $ 1,645
Administrative Fee (9 %): $ 1,480
Funds Retained by City: $13,322
City: ORANGE
The City of Orange proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
Over the past several years the Orange Police Department has been involved in large -scale
critical incidents that have required the rapid deployment of resources. These types of
incidents present many challenges. Failing to effectively and efficiently manage a critical
incident can have dire consequences. Not providing our field personnel with the proper
equipment can have a major impact on our ability to successfully resolve emergency
situations. This program will enhance our ability to manage these incidents and provide
our staff with the equipment necessary to be successful.
Objective #1: The Orange Police Department has identified the need to provide field
supervisors with tools to document and manage critical incidents. This project will provide
staff the necessary equipment to successfully manage and resolve dynamic and challenging
incidents when they occur.
2010- DJ -BX -0324 Page 23 of 34
ATTACBMENT A
Objective #2: The Orange Police Department has also identified the need to provide officers
with equipment that is necessary to resolve critical incidents. These incidents create many
safety hazards that can be minimized when the proper tools are utilized. Equipment such
as breaching tools, ballistic shields and collapsible ladders will help minimize injuries to
personnel, enhance safety and allow us to better serve the community.
Goals of the project:
Goal #1: To enhance the ability of field supervisors to manage critical incidents by creating
a system of command forms, charts and boards. These tools will help to organize
information, manage resources and assist in strategic planning for emergency situations.
Goal #2: To enhance the ability of field personnel to effectively resolve emergency
situations. Currently field personnel do not possess breaching equipment, shields or
ladders; equipment that is critical to mission success.
Strategies to be used for project:
Strategy #1: Department staff will continue to receive training on managing critical
incidents. Department staff will utilize command forms, boards and charts during trainings
in order to familiarize them with the established process.
Strategy #2: Department staff will receive training on the proper deployment of equipment
to be purchased. Staff will continue to receive training on how and when the equipment is
to be utilized.
Budget Narrative:
Four existing vehicles will be outfitted with the below equipment. The cost for one vehicle
is approximately $5,764.25; for a total cost $23,057.
Four ladders
' collapsible metal ladder
Total 00 00p0r vehicle)
_8'
- -- ` --
--
Four sets of
breaching
Ram, hooligan, bolt cutters, carry bag
; Total $2,800.00
equipment
($700.00 per vehicle)
Four shields-
4 "x36" ballistic shield
Total $10,000.00
.... - .._ .. .. .... ........ _.
-- . . _ ($2500.00 per vehicle)
2 4 Glock magazines w/ ammo
(6 per
i Total $2,000.00
j Extra magazine/ ammo :vehicle)
($500 per vehicle)
_16 Colt magazines w /ammo (4 per vehicle)
Redesign
electrical i Redesign electrical system and storage area Total $6,000.00
system and store area _ _ _ _
_ _L($1500 per vehicle)
' Command
system Command system implementation
(forms, i Total $257.00
implementation
t boards and charts) —
_ _ ($64.25 per vehicle)
2010- D7 -BX -0324 Page 24 of 3 4
ATTACHMENT A
Timeline and /or project plan:
Once the funds are received and made available through the City's normal approval
process, it is anticipated that bidding and equipment ordering can be completed in eight to
twelve months. Once the equipment is delivered and installed, it will be put to use
immediately.
Funding:
Total Allocation: $28,465
PROACT Contribution: (10 %) $2,846
Administrative Fee (9 %): $2,562
Funds Retained by City/County: $23,057
City: Placentia
The City of Placentia proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives:
Objectives are to purchase new Taser X26 electronic devices for deployment to all sworn
officers at the rank of Sergeant through Officer. We believe the Taser X26 devices will
reduce the potential for injury to both officers and the public during criminal arrests and
taking into protective custody violent persons.
Goals of the project;
Enable all on -duty officers and supervisors assigned to Patrol, Traffic and Detectives to be
able to carry Taser X26 devices on -duty at all times. Original quantity of devices purchased
as well as those obtained through the 2009 JAG grant enabled only some of the on -duty
officers to possess and deploy these devices. There are not currently enough to equip all
uniformed and plain clothed personnel assigned to respective shifts. Additionally, an
adjustment to our shift scheduling created an increased number of officer's on -duty at any
one point in time. More Tasers need to be purchased to equip all of these personnel.
Strategies to be used for project:
To acquire enough devices to equip the maximum number of patrol, traffic and detective
personnel with their own department issued device for deployment on any given shift.
Secondly, train all officers in the use and deployment of X26 Taser devices. Available
funding will be used to purchase 9 new Taser X26 XDPM devices.
2010- DJ -BX -0324 Page 25 of 34
ATTACHMENT A
Budget Narrative:
Purchase of 9 Taser X26 devices at the following cost break down: 9 @ $814.95 ($7334.55),
Tax @ 8.7S% ($641.77), Extended Warranty, 9@ $184.95 ($1660.50) for a total of
$9,636.82.
Timeline and /or project plan:
Within one month of purchase and receipt of Taser devices, all remaining personnel will be
trained and full deployment is anticipated.
Funding:
Total Allocation: $11,001
PROACT Contribution: (5 %) $ 550
Administrative Fee (9 %): $990
Funds Retained by City /County: $9,461
Santa Ana City:
The City of Santa Ana proposes to use the 2010 justice Assistance Grant funding as
follows:
Project Objectives:
The City of Santa Ana is the county seat and the largest and most densely populated
municipality in Orange County. Its residents are overwhelmingly Latino and its population
is the youngest of any city of its size in the nation with a median average age of 26.1 years.
Census data reports 14.1% of all families and 16.5% of all individuals are at or below the
povery level as compared to the national averages of 9.8% and 13.3 %. The housing
foreclosure rate is 6.52 %, compared to the national average of 1.84% and the State of
California's Average of 3.47 %. Unemployment in January 2008 was 7.2 %, and in January
2009 it is 12.0 %. During the last decade the City made great strides in reducing crime and
disorder in the community through collaborative community partnerships, technological
advancements (including crime analysis) and carefully targeted enforcement efforts.
However, the City has disproportionally suffered the consequences of the current recession
and has been forced to make draconian cuts to its current and future budgets, thus
significantly reducing the number of sworn officers. There are fewer officers now than in
198S, and budget deficits will further reduce their ranks as early as this year. Due to the
current recession and financial crisis the gains from the last decade are in jeopardy and the
well being of the community is threatened. The Department employs 1.02 officers per
1,000 population which is dramatically below state and national averages. This ratio is
based on 42 unfunded sworn officer positions, more than 10% of total strength. Crime,
which had been on a steady long -term downward trend, is rising in many categories. The
20] 0- DJ -BX -0324 Page 26 of 34
ATTACHMENT A
Santa Ana criminal street gang population of approximately 6,900 which accounts for less
than two percent of the City's population, this criminal element constitutes a significant
impact on fear in the community and threatens the safety and stability of our
neighborhoods. It is our belief that Gangs in Santa Ana are responsible for a
disproportionate amount of the crime being committed. Through the use of grant funding
the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit
with suppression units working overtime to target enforcement of gang members and
Career Criminals involved in violent behavior. The Department currently lacks the man
power and fiscal resources to address this problem, these officers will be deployed directly
into the neighborhoods being most affected by the current state of affairs and will be
funded for the three year grant period. This funding will equate to 2,565 hours of
additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to
Pro -Act Program in support of their operational needs.
Goals of the Project:
The goal of these projects is to reduce criminal activity through enhanced enforcement efforts,
increase public safety and equip frontline law enforcement with needed safety equipment.
Strategies to be used for protect:
The use of selective enforcement overtime coupled with crime analysis data allows resources to
be specifically deployed in areas of increased criminal activity during time frames found to be
most beneficial to project goals.
• Contact gang members and Career Criminals to gain intelligence and investigative
information for prosecutorial purposes
• Increase the number of arrest and prosecution of gang members and Career Criminals
• Reduce the fear gang members and Career Criminals evoke in the community through
high visibility police presence and enforcement activates.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Funds will be utilized for personnel overtime and frontline law enforcement safety equipment.
No funds are allocated for travel, supplies, consultant / contracts, etc...
All funds, except those allocated to PROACT, will be utilized in support of frontline law
enforcement efforts only.
2010- DJ -BX -0324 Page 27 of 34
ATTACHMENT A
Timeline and/or project plan: Identify when the goals and objectives will be completed
Month 1: Gang Enforcement and Career Criminal enforcement Initiated
Month 2 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life
of the grant.
Funding:
Total Grant Allocation: $205,899
PROACT Contribution (10 %): $20,590
Administrative Fee (9 %): $18,531
Funds Retained by City: $166,778
City: Stanton
The City of Stanton proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
The City of Stanton is a diverse community presenting unique challenges for law
enforcement. A large Hispanic immigrant population and the resulting language barrier
can cause a gap between residents, businesses and law enforcement providers. In many
cases immigrant residents are fearful of police due to their immigration status. Stanton is
home to several active criminal street gangs which use fear and intimidation of residents as
a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices we intend to increase awareness
and positive interaction among residents, business owners and law enforcement in a
community effort to reduce crime. Reducing crimes against persons and businesses will
help ensure that the City of Stanton has an active and flourishing business community
supported by its residents. It is a commonly recognized fact that public support is
necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the
public increases police legitimacy and affects how well they can control crime.
2010- DJ -BX -0324 Page 28 of 34
ATTACHMENT A
Goals of the project:
1) To increase community awareness and education in crime prevention through the
implementation of both a neighborhood and business watch program in the City of Stanton.
2) Increase interaction between law enforcement and the community during City events
and activities, through use of overtime, in effort to build a better partnership to help reduce
crime.
3) Continue to support a Stanton Police Services Bicycle Patrol Team which will participate
in community events and afford deputies the opportunity to gain legitimacy in the eyes of
the public by interacting with the community in a positive environment away from calls for
service.
Strategies to he used for project:
• Assist residents in creating neighborhood watch groups in effort to reduce crime.
• Provide materials and continued support of neighborhood watch groups through
participation in meetings and events /activities.
• Collaborate with the Stanton Business Alliance to create a business watch program
in the City of Stanton and attend monthly meetings with the business community.
• Provide materials and continued support of Stanton Business /Neighborhood Watch.
• Utilize JAG funding to cover overtime costs for neighborhood and business watch
- meetings and activities.
• Purchase and maintain patrol bicycles and all related equipment and items
necessary for the continued implementation of the Stanton Bicycle Patrol Team.
• Utilize JAG funding to cover overtime costs for Bike Team members to participate in
City activities and events.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
75% of allocated funds are to be used for Personnel Overtime in achieving the program
goals.
20 % of allocated funds are to be used for purchase and maintenance of equipment for the
Stanton Bicycle Patrol Team.
5% of the allocated funds are to be used for Neighborhood /Business Watch program
literature.
2010- DJ -13X -0324 Page 29 of 34
ATTACHMENT A
Timeline and /or project plan: Identify when the goals and objectives will be completed
1. Number of neighborhood watch programs implemented.
2. Hours (regular and overtime) spent working with community on neighborhood
watch meetings and activities.
3. Number of neighborhood and business watch meetings held / attended.
4. Number of hours (regular and overtime) spent working with the business
community on crime reduction.
5. Number of crime prevention materials produced and distributed to community.
6. Number of regular and overtime hours spent by the Stanton Bicycle Patrol Team at
community events, activities and directed enforcement.
7. Number of deputies trained for participation in Bike Team.
Community policing efforts are already underway in Stanton. Previous JAG and other grant
funding have allowed us to implement a gang education and prevention program in our
local schools and to conduct limited neighborhood and business watch activities. Currently
resources are limited and no funds are available for production of the necessary materials,
purchase of equipment and supplies, or for other reoccurring maintenance and training
costs associated with these efforts.
It is our intent to approach every community in Stanton in the year and encourage them to
start a neighborhood watch program. We are already an active member of the Stanton
Business Alliance and are networking with the business community. Training of the
Stanton Bicycle Patrol Team members is planned for the immediate future and recruitment
for the Team is underway. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $17,573
PROACT Contribution: (10 %) $1,757
Administrative Fee (9 %): $1,582
Funds Retained by City/County: $14,234
2010- DJ -BX -0324 Page 30 of 34
ATTACHMENT A
City: Tustin
The City of Tustin proposes to use the 2010 justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
Digital audio and video recording of suspect interviews is now mandatory for court use in
prosecution of suspects. Tustin PD's current system is an antiquated VCR type recording
system. The stated project objective is to install a digital audio /video recording system in
two non- secure interview rooms to meet court mandates for recording compatibility.
Goals of the project:
Project goal is to be able to meet court mandates to supply suspect interviews in digital
format.
Strategies to be used for project:
Strategy intended for most cost - effective solution would be to utilize an extension system
of current digital media solution used for Mobile Audio /Video in police units, designed to
accomplish a "one stop shopping' storage solution for digital media.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Equipment Costs: Total $14,046.41 - requires a Tustin match of $2,256.41 for completion.
Timeline and /or project plan: Identify when the goals and objectives will be completed
This project will proceed immediately upon approval of expenditure.
Funding:
Total Allocation: $14,559
PROACT Contribution: (10 %) $1,456
Administrative Fee (9 %): $1,310
Funds Retained by City /County: $11,793
2010- DJ -BX -0324 Page 31 of 34
ATTACHMENT A
City: Westminster
The City of Westminster proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period
1. Part -Time Property Clerlc:
Position will be used to supplement current Property Bureau staff, and focus efforts
on facilitating increased evidence processing for the police department.
2. Technology Funding
To purchase emergency high frequency radio equipment required by county to help
supplement emergency communications by the police department with other first
responding agencies during a significant critical event.
Goals of the project:
1. Part -Time Property Clerk:
To increase the number of items processed through the Property Bureau; to
increase the number of items purged from the Property Bureau storage areas; to
decrease the amount of time required to access property/evidence items for judicial
review, forensic processing, and /or release to property owners.
2. Technology Funding;
Funding will be used to establish a functional HF infrastructure capable of
maintaining sustained, supplemental communications with other first responding
agencies in the county and state during a critical incident.
Strategies to be used for project:
Part -Time Property Clerk:
(a) Will be hired within a month of the grant monies being available; (b) Will begin
by processing evidence and property in the Property Bureau; (c) Will facilitate the
required access to property/evidence items for judicial review, forensic processing,
and /or release to property owners.
2. Technology Funding_
(a) purchase emergency radio equipment; (b) install new equipment and hardware
infrastructure in new police building; (c) test and use equipment during training
exercises focused on critical incident supplemental communications.
2010- DJ -BX -0324 Page 3 2 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants /contracts, other costs, etc.
Personnel
Part -Time Property Clerk: The cost of this position per hour, including part time
benefits, is approximately $23.73 per hour. The Part -Time Property Clerk will work
no more than 960 hours (approximately one year of part time labor), for a total of
$22,780.
Eaui_pment
o Technology Funding; The total hardware costs for this system are $6,640, plus
8.25% sales tax ($548), total $7,188. The costs of hardware installation will be
borne by the City of Westminster, Westminster Police Department. See below for
breakdown of equipment to be purchased:
QTY
MFG
MODEL
DESCRIPTION
COST
SOURCE
2
YAESU
FT8900
VHF /UHF XCVR
850.00
HRO
1
YAESU
FT897
HF XCVR
870.00
HRO
2
DIAMOND V2000
TRI BAND ANTENNA
360.00
HRO
3
AUNCO
DM330MVT
POWER SUPPLIES
510.00
HRO
1
HYGAIN
AV640
HF ANTENNA
400.00
HRO
3
HEIL
PRO SET PLUS HEADSET /BOOM /ADAPT
636.00
HRO
1
ICO
ID- 88OH -05
D -STAR VHF /UHFXCVR
500.00
HRO'
1
ICOM
ID -1
D -STAR 1.2 GHZ XCVR
950.00
HRO`
2
ALINCO
DM330MVT
POWER SUPPLIES
340.00
HRO°
1
M2
23CM22EZA
1.2GHZ 22 ELEMENT ANT
185.00
HRO`
1 HYGAIN
AR35
ROTOR
90.00
HRO°
1 DIAMOND
X300A
2M /440ANTENNA
140.00
HRO*
500'
BELDEN
9913F
COAX CABLE
695.00
HRO
100'
BELDEN
8448
ROTOR CABLE
89.00
HRO°
10
LANDS
PL259ST
PL259 CONNECTORS
25.00
HRO
TOTAL
6640.00
2010- DJ -BX -0324 Page 33 of 34
ATTACHMENT A
Timeline and /or project plan:
1. Part -Time Property Clerk: The part -time Property Clerk will be employed for one
year (960 hours) under this grant funding starting approximately one month after
funding release.
2. Technology Fundinz: The hardware for the emergency radio supplementary system
will be purchased upon funding release. Items will be installed in the Police
Department's new facility by March of 2011. The system will be tested before
September 30, 2011.
Funding:
Total Allocation: $32,931
PROACT Contribution: (undetermined %) $0
Administrative Fee (9 %): $2,964
Funds Retained by City /County: $29,967
2010- DJ -BX -0324 Page 34 of 34
ATTACHMENT C
2010 JAG PROGRAM ALLOCATIONS
2010 -DJ -BX -0324
CITY
2010 Funds
TO PROACT
(Includes
Admin. Fee)
Total
%
ALLOC
Amount To
PROACT
ADM. FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$
21,240
$
4,036.00
10%
$
2,124.00
$
1,911.60
$
17,204.40
Anaheim
$
154,633
$
21,649.00
5%
$
7,731.65
$
13,916.97
$
132,984.38
Buena Park
$
30,970
$
2,787.00
0%
$
-
$
2,787.30
$
28,182.70
Costa Mesa
$
33,185
$
6,305.00
10%
$
3,318.50
$
2,986.65
$
26,879.85
Cypress
$
10,202
$
1,428.00
5%
$
510.10
$
918.18
$
8,773.72
Fountain Valley
$
11,292
$
1,016.00
0%
$
-
$
1,016.28
$
10,275.72
Fullerton
$
48,870
$
9,285.00
10%
$
4,887.00
$
4,398.30
$
39,584.70
Garden Grove
$
70,763
$
6,369.00
0%
$
-
$
6,368.67
$
64,394.33
Huntin ton Beach
$
42,516
$
3,826.00
0%
$
-
$
3,826.44
$
38,689.56
Irvine
$
14,450
$
2,746.00
10%
$
1,445.00
$
1,300.50
$
11,704.50
La Habra
$
20,623
$
3,918.00
10%
$
2,062.30
$
1,856.07
$
16,704.63
Lake Forest
S%
T
547T
Newl2ort Beach
4
/o
—774-4-7-7
,4
7
Oran a
/0
4
Placentia
/0
4
Santa Ana
/n
$
20,589.90
$
18,530.91
$
166,778.
Stanton
$
17,573
$
3,339.00
10%
$
1,757.30
$
1,581.57
$
14,234.13
Tustin
$
14,559
$
2,766.00
10%
$
1,455.90
$
1,310.31
$
11,792.79
Westminster
$
32,931
$
2,964.00
0%
$
$
2,963.79
$
29,967.21
TOTAL
$
796,439
$
123,143.00
$
51,463.90
$
71,679.51
$
673,295.59
ATTACHMENT B
HOW TO APPLY FOR LAG GRANT REIMBURSEMENTS
A letter on your cities letterhead that includes or states the following_
A. Your agency's request for reimbursement in the amount of $
B. Against Grant Award# 2010- DJ -BX- 0324;
C. Certification that you complied with all procurement procedures
outlined in your agency's procurement manual and financial and
administrative requirements set forth in the current OJP Financial
guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program
MOU.
2. Required attachments to the letter:
A. Your agency is required to submit quarterly Financial Status
Report (FSRs) using a Standard Form 269A (SF- 269A). This report
reflects the actual federal monies spent, unliquidated obligations
incurred, and the unobligated balance of federal funds. The FSR is
due at the Sheriffs Department Financial Division no later than
15 days following each calendar quarter, even if you don't have
any reimbursement claims. The reporting quarter end dates and
due dates are as follows:
Qtr. ending 03 -31 -YY due no later than 4/15
Qtr. ending 06 -30 -YY due no later than 7/15
Qtr. ending 09 -30 -YY due no later than 10/15
Qtr. ending 12 -31 -YY due no later than 01/15
A helpful hints guide for completing FSRs is available at the DO]-OJP
website at: http: / /www.oip.usdoi.gov /funding /fornis.htm
B. All invoices and relevant purchase orders pertaining to federal monies
spent.
C. Time Sheets and part of payroll register showing personnel name or
other individual identifier and details of payroll costs claimed, if any.
D. Copies of signed check(s) for purchase(s);
All of the above documents must be provided to our office: otherwise your
claim will not be processed.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street
Suite 108, Santa Ana, Calif. 92703.
ATTACHMENT D 2010 -DJ -BX -0324
FY2010 EDWARD BYRNE D4EMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Once an award is accepted, award recipients must submit quarterly financial status and annual
performance reports through the Grants Management System (GMS).
To assist in fulfilling the Department's responsibilities under the Government Performance and
Results Act of 1993 (GPRA), P.L. 103 -62, applicants who receive funding under this award must
provide data that measures the results of their work. Quarterly performance metrics reports must
be submitted through B.IA's Performance Measurement Tool (PMT) web site:
www.biaperformancetooIS.ort�,
Direct any questions regarding the grant program to Susie Cabrera.
scabreratcocsd.ora
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
fUl'AUHMEN'1' E;
Department of Justice
Office of lus(ice Programs
�g
I PACE I of s
A Bureau of Justice Assistance
I
Grant
' IPI 4.AWARDNUMBER:
- RECENT NAM- AND ADDRESS Zip Ccde)
2010.DYB% -0724
nunry of O mge
C
i
10 Crvic Coma Pura
5. PROJCQ PERIOD: FROM 10MU2009 TO 09130200 i
i Sama Ana CA 927044017
I
BUDGET PERIOD. MOM I0f01 /2009 TO 096012011 )
:
6. AWARD DATE _ 09/10/2010 17. ACTION-.-- -
__.__
IA. GRANTEE IRS /VENDOR NO. I
F. SUPPLEMENT NUMBER
95OW9291
110 l
9. PREVIOUS AWARD AMOUNT so
7. PROJECT -DTIE
I0.AMOUNT OFTHIS AWARD S796,439
FY 2010 lusuae ASvsmnte Gram Program
I I -TOTAL AWARD $796.439
12. SPECIAL CONDI'T'IONS - - -. - -- —_ -- -_ -� -- -_ - --
THE ABOVE GRANT PROJECI' IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITA NONS AS ARE SET FORTH
ON THE A'ITAC{1ED PAGE(S).
I
I_ _ ._ —_.- - - -- -- -- —_ - - -�
17 STATUTORY AUTHORITY FOR GRANT
I tan pml¢I is supleomd under FY IU MIA . JAG) 42 USC 375U. a. wl. !
S. METHOD OF PAYMEN T
GPRS
® AGENCYAPPROVAL ®
® GRANI'CEACCE"ANCC
16.TYPEDNAME AND TITLCOPAPPROVINGOFMCIAL
IS. TYPEDNMfEANDTI '1'1- EOFAUT{ORIZEDGRANTCEOMCIAL
Jame; H. Burch 11
lanes Nguy4u
Hoard of Supnr.isors Chair
Aping fJirwun
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OFAUTHORIZED RECIPIENT OFFICIAL
DA'1'F,
119A.
AGUNCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. JDJUG'f2531
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X 8 DJ so W (10 796439
i
OIP NORM 4000f2 (REV. 5.87) PREVIOUS EDITIONS ARE OBS0LETC
OIP FORM 4(1002 (REV. 4 -88)
Department of Justice '
Office of Justice Programs I AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE z OF 5
Grant
PROJECT NUMBER '_011601 =RX- 0324 –- — AWARD DATE 091101,2010 ---- `---- - - -. —I
SPECIAL CONDITIONS
t
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide, i
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133. Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OJP 6Tant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of ilia OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enacument, repeal, modification or adoption of any law, regulation or policy, at any level of government, without die
express prior wri Lien approval of OJP.
5. The recipient must promptly refer to the DOJ 010 any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either I ) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery. gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
,abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline @usdoj.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ DIG wellsite at www.usdoj.gov /oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.P.R. pans 66, 70.
0JP FORM 41100/2 (REV. 4.88)
Department of Justice
Office of Justice Programs
F'•at � Bureau of justice
PROJECT NUMBER 2010 -1)I -Ux -0124
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 0/102010
SPECIAL CONDITIONS
PAGE 3 OF s
8. To suppon public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NILM) specifications and guidelines for this particular grant. Grantee shall publish and make
;available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
hnp:l /w ww. niem.gov /i mplementati onguide.php.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality m in existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Pan 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal "frcaunent Regulation "). The Equal
Treatment Regulation provides in pan that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities. such as worship, religious instruction, or proselytivation. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
Participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment, See
liilp://www.ojp.gov /abouL/ocrtecitial—lbo.hLM.
11. The recipient acknowledges that at] programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as slated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Pan 23 to be applicable, O1P may, at its discretion, perfomt audits o1 'the system, as
per the regulation. Should any violation of 28 C.P.R. Pan 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c) -(d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and slate governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
bitp: / /www.n.oj p.gov/ default .aspx?area= policyAndP=I ice &page =1046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Pan 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.P.R. Pan 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.P.R. Pan 22 and, in particular,
section 22.23.
OJP FORM 40002 (REV. 4.88)
Department of Justice
Office of Justice Programs
.,' Bureau of Justice Assistance
c .i�j�rf
PR0JrC1'NUM1ER 2010- 01- HX.032n
AWARD CONTINUATION
SHEET
Grant
AWARD DATE OWHY2010
SPECIAL CONDITIONS
PAGE a 01: 5
Ih. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NF.PA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not They are being
specifically funded with these grail funds. That is, as long as the activity is being conducted by the grantee, a
subgranice, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located inn environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environmems; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
hip:// www. ojp. usdoj .govIBJA /resource /uepa.himi, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Gramce s Existing Programs or Activides: For any of the grantees or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a trust fund account. (The trust fund may or may not he an interestbeari ng
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). "I'he recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the cud of the grant period, along with the final submission of the Federal
Financial Report (SF -425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for Inv
enforcement activities.
OJP FORD140t10R (REV, 4.88)
�.:- °y. Department of Justice
Office of Justice Programs
!�
i.''' ' Bureau of justice Assistance
PROJECT NUMBER R 2010 -DJ.BX 0324
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09 1102010
PAGE 5 OF 5
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report (SF425) and annual performance reports through
GMS (hops: / /grante.ojp.usdoj.gov). Consistent with the Depanment s responslbibtes under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.hjaperformarectools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of gram funds and future High Risk
designation.
20. Award recipients must verify Point of ComacdPOC), Financial Point of Contact (FPOC), and Authorized
Representati ve contact informal ion in GMS, including telephone number and a =mail address. If any inforrmumn is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other tack force member of
equivalent rank, will complete required online (intemet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.afli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include (his requirement. This training addresses lack force effectiveness as well as other key issues
including privacy and civil liberties /rights, last force performance measurement. personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.m-eJ.
22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,' 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted dri vers.
O)P FORM 40M (REV. 44R)
Edward Byrne Memorial
Justice Assistance Grant (.TAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title
Orange County - $21,240
Print Name and Title
Anaheim City - $154,633
Print Name and Title
Buena Park City - $30,970
Print Name and Title
Costa Mesa City - $33,185
Print Name and Title
Cypress City - $10,202
Signature
Signature
Signature
Signature
Signature
APPROVED AS TO FORM
OFFICE OF THE COUNTY COUNSEL
ORAA�N/GG//E. COUNTY, CALIFORNIA
Deputy
Dato: �' // 7110
Edward Bvrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title
Orange County - $21,240
Tom Wood, City Manager
Anaheim City - $154,633
Print Name and Title
Buena Park City - $30,970
Print Name and Title
Costa Mesa City - $33,185
Print Name and Title
Cypress City - $10,202
Signature
Signature
Signature
Signature
Signature
Edward Byrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant /fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title Signature
Orange County - $21,240
Print Name and Title Signature
Anaheim City - $154,633 /11�
Corey Sianez, Acting Chief of Police
Print Name and Title Signature
Buena Park City - $30,970
Print Name and Title Signature
Costa Mesa City - $33,185
Print Name and Title Signature
Cypress City - $10,202
Edward Byrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant /fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title Signature
Orange County - $21,240
Print Name and Title Signature
Anaheim City - $154,633
Print Name and Title Signature
Buena Park City - $30,970
/4 11 PM L.,iG�J�crz 01mtli 5 '
Print Name and Title �`� Signat
Costa Mesa City - $33,185
Print Name and Title Signature
Cypress City - $10,202
Edward Byrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title
Orange County - $21,240
Signature
Print Name and Title Signature
Anaheim City - $154,633
Print Name and Title Signature
Buena Park City - $30,970
Print Name and Title
Costa Mesa City - $33,185
Print Name and Title
Cypress City - $10,202
Signature
JAG Memorandum of Understanding (continued)
Print/Name and Title
Fountain Valley City - $11,292
Print Name and Title
Fullerton City - $48,870
Signature
Print Name and Title Signature
Garden Grove City - $70,763
Print Name and Title Signature
Huntington Beach City - $42,516
Print Name and Title
Irvine City - $14,450
Signature
Print Name and Title Signature
La Habra City - $20,623
Print Name and Title Signature
Lake Forest City - $10,820
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Fountain Valley City - $11,292
Chris Meyer, City Manager
Print Name and Title Signature
Fullerton City - $48,870
Print Name and Title Signature
Garden Grove City - $70,763
Print Name and Title Signature
Huntington Beach City - $42,516
Print Name and Title Signature
Irvine City - $14,450
Print Name and Title Signature
La Habra City - $20,623
Print Name and Title Signature
Lake Forest City - $10,820
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Fountain Valley City - $11,292
Print Name and Title Signature
Fullerton City - $48,870 n O
Joseph M. Polisar, Chief of Police U Signature
Garden Grove City - $70,763
Print Name and Title Signature
Huntington Beach City - $42,516
Print Name and Title Signature
Irvine City - $14,450
Print Name and Title Signature
La Habra City - $20,623
Print Name and Title Signature
Lake Forest City - $10,820
JAG Memorandum of Understanding (continued)
JAG Memorandum of Understanding (continued)
Print Name and Title
Fountain Valley City - $117292
Signature
Print Name and Title Signature
Fullerton City - $45,370
Print Name and Title Signature
Garden Grove City - $70,763
Print Name and Title
Irvine City - $14,450
Print Name and Title
La Habra City - $20,623
Signature
Signature
Print Name and Title Signature
Lake Forest City - $10,320
APPROVED AS TO FORM
JENNIFER MCC QyAu mey
E ye
D�ntyC;ty ��t \�D
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Fountain Valley City - $11,292
Print Name and Title Signature
Fullerton City - $48,870
Print Name and Title Signature
Garden Grove City - $70,763
Print Name and Title
Huntington Beach City - $42,516
Print Name and Title
Irvine City - $14,450
Signature
Print Name and Title Signature
La Habra City - $20,623
Print Name and Title Signature
Lake Forest City - $10,820
JAG Memorandum of Understanding (continued)
Print Name and Title
Fountain Valley City - $11,292
Print Name and Title
Fullerton City - $48,870
Print Name and Title
Garden Grove City - $70,763
Signature
Signature
Signature
Print Name and Title Signature
Huntington Beach City - $427516
Print Name and Title Signature
Irvine City - $14,450
Print Name and Title Signature
La Habra City - $20,62' )
Print Name and Title Signature
Lake Forest City - $10,820
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Fountain Valley City - $11,292
Print Name and Title
Fullerton City - $48,870
Print Name and Title
Garden Grove City- $70,763
Print Name and Title
Huntington Beach City - $42,516
Print Name and Title
Irvine City - $14,450
Signature
Signature
Signature
Signature
Print Name and Title Signature
La Habra City - $20,62'
Forest City - $10,820
JAG Memorandum of Understanding (continued)
Print Name and Title — \,j Signature
Newport Beach City - $16,447
Print Name and Title Signature
Orange City - $28,465
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City- $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Signature
Print Name and Title
Placentia City - $11,001
Signature
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Print Name and Title
Orange City - $28,465
FW
AiI Ck-, +a1t
Print Nate and Title
Placentia City - $11,001
Print Name and Title
Santa Ana City - $205,899
Signature
Signature
E
Signature
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Print Name and Title
Orange City - $25,465
Signature
Signature
Print Name and Title Signature
Placentia City - $11,001
David Ream City Mana er � .4 �
Print Name and Title Signat re
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Newport Beach City - $16,447
Print Name and Title Signature
Orange City - $28,465
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title
Santa Ana City - $205,899
Print Name and Title
Stanton City - $17,573
Print Name and Title
Tustin City - $14,559
Print Name and Title
Westminster City - $32,931
Signature
Signature
Signature
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Signature
Print Name and Title Signature
Orange City - $28,465
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
I& lc%' A)M/
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Print Name and Title
Orange City - $28,465
Signature
Signature
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title
Stanton City - $17,573
Signature
Print Name and Title Signature
Tustin City - $14,559
'DoWd D, LaM , CI¢ 44r, 1�
Print Name and Title S
Westminster City - $32,931
City of Newport Beach NO. BA- 11BA -027
a ao +a
,,,. pn —•, v n
BUDGET AflAENDMENTL >m�3 -� d =• —��Jr�
2010 -11 wft I AMOUNT: $1a,azz.00
D E I - 11-2011
EFFECT ON BU G TARY FUND BALANCE.
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
fX I No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept the 2010 Federal Justice Assistance Grant (JAG)
which will continue to provide limited support for the Crime Prevention Specialist position.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
1820
129
EXPENDITURE APPROPF
Division
1290
Signed:
5134 Police - Support Services - JAG City Staff Services
5257 Misc Grants - JAG Revenues
JATIONS (3603)
Account Description
7095 Misc Grants - Salary Reimbursement
Financial App /oval: Administrative Services Director
Signed: G
AdministrbKe Approval: City
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$13,322.00
$13,322.00
$13,322.00
$13,322.00
Automatic System Entry
1-6.1
Date
I -7 -11
Date
Dale
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AGREEMENT TO TRANSFER FUNDS
FOR 2007 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this Ord day of October 2007, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision" of the �State / of California, hereinafter referred to as "COUNTY ", and
C,U o�iuPcJlbGt 17r4c�1 a municipal corporation, hereinafter referred to as
" SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of eighteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne'
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced eighteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
I SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
I assistance, training, personnel, equipment, supplies, contractual support, and information systems for
I law enforcement, as more particularly described in Attachment A hereto.
NO*, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. ' COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
I to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
Shaiff 2007
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required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation'), which is
attached hereto and incorporated herein by reference.
2. SUB- GRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter I
called "grant property and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
I only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment I
I continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it I
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice I
I Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
Sheriff 2007
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9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or I
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
I written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same. time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
Shaiff 2007
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15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
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Sheriff 2007
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED:2-", 3 , 2007
APPROVED AS TO FORM:
COUNTY COUNSEL
By ` j' <il �-- 4&
Nicole Sims, Deputy
DATED: % 7 , 2007
DATED: 22007
ATTEST:
za _J61, � / 2
City Clerk
DATED: l 0 Cl , l3 2007
Sheriff 2007
COUNTY PFIOVLANGE, a political
subdivis' n of the State of California
SUBGRANTEE
B
Y
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