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HomeMy WebLinkAboutC-6410 - PSA for Library Restrooms Remodelv T AMENDMENT NO. THREE TO C� PROFESSIONAL SERVICES AGREEMENT WITH RUBIO MEDINA, A SOLE PROPRIETOR DOING BUSINESS AS RM ARCHITECTURE FOR LIBRARY RESTROOMS REMODEL THIS AMENDMENT NO. THREE TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. Three") is made and entered into as of this 25th day of June, 2018 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and RUBIO MEDINA, a sole proprietor doing business as ("DBA") RM ARCHITECTURE ("Consultant"), whose address is 780 Roosevelt, Irvine, California 92620, and is made with reference to the following: RECITALS A. On November 19, 2015, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide design services and prepare construction documents for the public restroom renovations at the Central Library and Mariners Branch Library ("Project"). B. On May 16, 2016, City and Consultant entered into Amendment No. One to the Agreement ("Amendment No. One") to reflect additional services not previously included in the Agreement and to increase the total compensation. C. On June 30, 2017, City and Consultant entered into Amendment No. Two to the Agreement ("Amendment No. Two") to extend the term of the Agreement to June 30, 2018, and to update prevailing wage language. D. The parties desire to enter into this Amendment No. Three to extend the term of the Agreement to June 30, 2019. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows.- 1. ollows:1. TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2019, unless terminated earlier as set forth herein." 2. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Rubio Medina, a sole proprietor DBA RM Architecture Page 1 IN WITNESS WHEREOF, the parties have caused this Amendment No. Three to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: T/jrJ j t 7;lo b Aaro C. Harp i's City Attdrney ATTEST: �' � r Date: / CITY OF NEWPORT BEACH, a California municipal corporation Date:? Z� By- _�W�k. /�f� Public Works Director �r�`' 4 �Je •� 44, 7 CONSULTANT: Rubio Medina, a sole proprietor doing business as ("DBA") RM Architecture Date: By: By: Leilani I. Brown City Clerk c� Signed in Counterpart Rubio Medina Sole Proprietor [END OF SIGNATURES] Rubio Medina, a sole proprietor DBA RM Architecture Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Three to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: j�hjf t 9:'Lvic6 R uy:/ Ln_�, �.l AaroHarp City ney ATTEST: Date: By: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By.- David y:David A. Webb Public Works Director CONSULTANT: Rubio Medina, a sole proprietor doing business as ("DBA") RM Architecture / f Date: 22 /l % I ZUflly IVlr_Ull 101 Sole Proprietor [END OF SIGNATURES] Rubio Medina, a sole proprietor DBA RM Architecture Page 2 WX AMENDMENT NO. TWO TO 5 PROFESSIONAL SERVICES AGREEMENT G WITH RUBIO MEDINA, A SOLE PROPRIETOR DOING BUSINESS AS RM ARCHITECTURE FOR LIBRARY RESTROOMS REMODEL THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. Two") is made and entered into as of this 30th day of June, 2017 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and RUBIO MEDINA, a sole proprietor doing business as ("DBA") RM ARCHITECTURE ("Consultant'), whose address is 780 Roosevelt, Irvine, California 92620, and is made with reference to the following: RECITALS A. On November 19, 2015, City and Consultant entered into a Professional Services Agreement ("Agreement') to provide design services and prepare construction documents for the public restroom renovations at the Central Library and Mariners Branch Library ('Project'). B. On May 16, 2016, City and Consultant entered into Amendment No. One to the Agreement ("Amendment No. One') to reflect additional services not previously included in the Agreement and to increase the total compensation. C. The parties desire to enter into this Amendment No. Two to extend the term of the Agreement to June 30, 2018, and to update prevailing wage language. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2018, unless terminated earlier as set forth herein." 2. PREVAILING WAGES Section 30 is added to the Agreement, which states the following: "If any of the Work contemplated under the Agreement is considered a "public work", pursuant to the applicable provisions of the Labor Code of the State of California, including but not limited to section 1720 et seq., not less than the general prevailing rate of per diem wages including legal holidays and overtime Work for each craft or type of workman shall be paid to all workmen employed on such. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the Work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774, and requesting one from the Department of Industrial Rubio Medina, a sole proprietor doing business as RM Architecture Page 1 Relations. The Contractor is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Contractor or any subcontractor under him/her to comply with all State of California labor laws, rules and regulations and the parties agree that the City shall not be liable for any violation thereof." INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Rubio Medina, a sole proprietor doing business as RM Architecture Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNTYA OFFICE Date: / CITY OF NEWPORT BEACH, a California TnLic ll Irporal Date Y ((�r By: By: Q., Aaron C. Harp els David A. Webb City Attorney Public Works Director ATTEST: CONSULTANT: Rubio Medina, a sole Date: OV. I proprietor doing business as ("DBA") RM Architecture By: Leilani I. Brown City Clerk Date: 0 Signed in Counterpart Rubio Medina Owner [END OF SIGNATURES] Rubio Medina, a sole proprietor doing business as RM Architecture Page 3 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORN Y' OFFI E Date: By: Aaron C. Harp kg6 City Attorney ATTEST: Date: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: David A. Webb Public Works Director CONSULTANT: Rubio Medina, a sole proprietor doing business as ("DBA") RM �- -.23M 93 Rio Medina Owner [END OF SIGNATURES] Rubio Medina, a sole proprietor doing business as RM Architecture Page 3 J AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT i WITH RUBIO MEDINA, A SOLE PROPRIETOR DOING BUSINESS AS RM ARCHITECTURE FOR LIBRARY RESTROOMS REMODEL THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 16th day of May, 2016 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and RUBIO MEDINA, a sole proprietor doing business as ("DBA") RM ARCHITECTURE ("Consultant"), whose address is 780 Roosevelt, Irvine, CA 92620, and is made with reference to the following: RECITALS A. On November 19, 2015, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide design services and prepare construction documents for the public restroom renovations at the Central Library and Mariners Branch Library ("Project"). B. The parties desire to enter into this Amendment No. One to reflect additional Services not included in the Agreement, as amended, and to increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services, attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Exhibit A to the Agreement, and Exhibit A to this Amendment No. One shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Fifty Two Thousand Dollars and 001100 ($52,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Twenty Two Thousand Eight Hundred Seventy Five Dollars and 001100 ($22,875.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] RM Architecture Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTO SNE 'S OFFICE Date: 2ie," City Attorney ATTEST: Date: l� ►I1, Pan, City CI4 CITY OF NEWPORT BEACH, a California municipal corporation Date: 6- 3—i' h By: �� David A. Webb Public Works Director CONSULTANT: Rubio Medina, a sole proprietor doing business as RM Architecture Signed in Counterpart By: Rubio Medina Owner [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services RM Architecture Page 3 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNE 'S OFFICE Date: By: Aeg" Aaron C. Harp K"57" City Attorney ATTEST: Date: By: Leilani I. Brown City Clerk Attachments: CITY OF NEWPORT BEACH, a California municipal corporation Date: Bv: David A. Webb Public Works Director CONSULTANT: Rubio Medina, a sole proprietor doing business as RM Owner [END OF SIGNATURES] Exhibit A — Scope of Services RM Architecture Page 3 EXHIBIT A SCOPE OF SERVICES LIBRARY RESTROOMS REMODEL DESIGN Newport Beach Fire Station 4 Kitchen Remodel Task FS4.1 Construction Documents $12,582.00 Task FS4.2 Construction Administration (T/M) $5,000.00 Additional Reimbursables* $1,500.00 Sub Total: $19,082.00 Contingency: $3.793.00 Grand Total: $22,875.00 *Reimbursable expenses are only those listed as reimbursables in Exhibit A to the Agreement. RM Architecture Page A-1 0 T PROFESSIONAL SERVICES AGREEMENT QJ WITH RUBIO MEDINA, A SOLE PROPRIETOR DOING BUSINESS AS RM ARCHITECTURE FOR LIBRARY RESTROOMS REMODEL THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 19th day of November, 2015 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and RUBIO MEDINA, A SOLE PROPRIETOR DOING BUSINESS AS RM ARCHITECTURE, a sole proprietor doing business as ("DBA") ("Consultant"), whose address is 780 Roosevelt, Irvine, California 92620, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide design services and prepare construction documents for the public restroom renovations at the Central Library and Mariners Branch Library ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2017, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). City may elect to delete certain Services within the Scope of Services at its sole discretion. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand-delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not-to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Twenty Nine Thousand One Hundred Twenty Five Dollars and 00/100 ($29,125.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty(30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement or specifically approved in writing in advance by City. RM Architecture Page 2 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Rubio Medina to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non-key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Public Works Director or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with the highest professional RM Architecture Page 3 standards. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and the highest professional standard. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to I or fault erformance b approve or disapprove Consultant's Work promptly, or delay y p Y City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise under this Agreement or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No RM Architecture Page 4 civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint-venture or syndicate or co-tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting RM Architecture Page 5 power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint-venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the Work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; RM Architecture Page 6 (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by the City in .dwg file format, on a CD, and should comply with the City's digital submission requirements for improvement plans available from the City's Public Works Department. The City will provide Consultant with City title sheets as AutoCAD file(s) in .dwg file format. All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 17.4 All improvement and/or construction plans shall be prepared with indelible waterproof ink or electrostatically plotted on standard twenty-four inch (24") by thirty-six inch (36") Mylar with a minimum thickness of three (3) mils. Consultant shall provide to City 'As-Built' drawings and a copy of digital Computer Aided Design and Drafting ("CADD") and Tagged Image File Format (.tiff) files of all final sheets within ninety (90) days after finalization of the Project. For more detailed requirements, a copy of the City of Newport Beach Standard Design Requirements is available from the City's Public Works Department. 18. OPINION OF COST Any opinion of the construction cost prepared by consultant represents the consultant's judgment as a design professional and is supplied for the general guidance of City. Since consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, consultant does not guarantee the accuracy of such opinions as compared to consultant or contractor bids or actual cost to City. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 20. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 21. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, RM Architecture Page 7 expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 22. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 23. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be bome by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 24. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 25. CONFLICTS OF INTEREST 25.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 25.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. RM Architecture Page 8 26. NOTICES 26.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 26.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: David A. Webb, Public Works Director Public Works Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 26.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Rubio Medina Rubio Medina, a sole proprietor doing business as RM Architecture 780 Roosevelt Irvine, CA 92620 27. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 28. TERMINATION 28.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure RM Architecture Page 9 such default, and thereafter diligently take steps to cure the default, the non-defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 28.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 29. STANDARD PROVISIONS 29.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 29.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 29.3 Waiver. A waiver by either parry of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 29.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 29.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 29.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 29.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. RM Architecture Page 10 29.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 29.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 29.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against an subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 29.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] RM Architecture Page 11 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTJRE 'S OFFICE Date: IZ By: Aaron C. Harp M' City Attorney `��`� ATTEST: /�. '9�Date: By: Leilani I. Brown City Cler LqLt FO?!:a CITY OF NEWPORT BEACH, a California municipal corporation Date: F David A. Webb Public Works Director CONSULTANT: Rubio Medina, a sole proprietor doing business as RM Architecture Date: Signed in Counterpart By: Rubio Medina Owner [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements RM Architecture Page 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITYAT� 'S OFFICE Date: By: - Aaron C. Harp City Attorney ATTEST: Date: CITY OF NEWPORT BEACH, a California municipal corporation Date: By: David A. Webb Public Works Director CONSULTANT: Rubio Medina, a sole proprietor doing business as RM Architectur Date: 10--ty 1(6 By. By g/ U(4 le Leilani I. Brown Rubio MeddiinaTC,3DOr� City Clerk Owner [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements V, RM Architecture Page 12 EXHIBIT A SCOPE OF SERVICES RM Architecture Page A-1 PROPOSEDFEE Task A Project Orientation/ Data Gathering $ 1,875 Task B Conceptual Design $ 1,000 Task C Construction Documents $ 15,188 Task D Construction Administration (T/M) $ 4,437 GRAND TOTAL ALL SERVICES (Tasks A -D) **: $ 22,500 "Reimbursable budget to be $1,000 Reimbursable expenses incurred by RM Architecture, or any subconsultant it may hire to perform services for this project, are reimbursed by the client at actual cost plus 10% to cover its overhead and administrative expenses. Reimbursable expenses include, but are not limited to reproduction costs, postage, shipping and handling of drawings and documents, long distance communications, fees paid to authorities having jurisdiction over the project, the expense of any additional insurance requested by client in excess of that normally carried by the Architect or its subconsultants, travel expenses (transportation/automobile/lodging/meals), renderings, and models. Reimbursable automobile travel mileage will be billed at the current IRS business standard mileage rate. RM Architecture Project Architect $ 125 Drafting $ 85 Clerical $ 45 TMAD Taylor and Gaines Principal $ 212 Designer $ 128 Project Manager $ 185 CADD Operator $ 92 Project Engineer $ 170 Construction Admin $ 145 Engineer $ 145 Clerical $ 72 W RM Architecture Newport Beach Library Restroom Remodel Projects Pre-Design Phase Task A: .Project Orientation and Data Collection Meetings: Kick Off Meeting • One(1)for project A project orientation kick off meeting will be held with appropriate orientation stakeholders for the restroom remodel projects, City staff, building, and library personnel(Project Team)to discuss goals of the project,project Deliverables: protocol, lines of communications, and building requirements. • Updated project schedule Data Collection • Meeting minutes The Owner will supply the Architect all existing information pertaining to the project for use by the Architect and Design Team including but not limited to existing drawings,studies, reports, and estimates previously completed. Background Files After collecting existing files from the City of Newport Beach,the Architect will prepare background files for use in developing the future work.The drawings will be prepared in the latest version of ACAD. Design Task Bi Conceptual Design . 77 Meetings: Main Branch Library: • One at City to present The Architect will review the requirements for the Main Branch Library Conceptual Design and develop up to two schemes for the remodel of the restrooms. During a working meeting with the Project Team,the Architect will Deliverables: discuss the alternatives, pros and cons,and potential impacts.The • Conceptual selected scheme will be refined and will become the basis of the future Alternatives work. Mariner's Branch Library: The Architect will prepare alternate schematic layouts for the Mariner's Branch Library for review and discussion. Focus will be the need for more adequate lighting within the restrooms including focusing in on more efficient lighting and possibly the addition of sola-tube skylights. The selected scheme will be refined and will become the basis of the future work. Task C: Construction Documents Meetings: Construction Documents: • Submit to Building The Design Team will prepare Construction Documents for use in Department for review submitting to the City of Newport Beach Building Department for review and resubmit corrected and permitting. The project will be designed using the 2013 CBC as plans as required amended by the City of Newport Beach, and other applicable and current local codes including the CalGreen Checklist for Sustainable Deliverables: Design. The Construction Documents will include plans,specifications, • Bid ready architectural and calculations. Submittals are anticipated at 90%only. and engineering plans • Bid ready project Equipment Cut Sheets: manual The Design Team will present product cut sheets for proposed • Energy efficiency equipment for review by the City maintenance department for standards verification of systems to be specified.The Design Team will make documentation revisions to equipment based on comments from the maintenance department and incorporate in to the final design. RM Architecture Newport Beach Library Restroom Remodel Projects:1 Project Manual: The Design Team will prepare the project manual which will include the technical spec'fiications for all proposed systems,finishes,materials, and equipment to be installed.The Architect will coordinate with the City in preparing Division 1 specifications, sustainabllity,requirements, general conditions,and bid information. Building Department Submittal and Permit Issuance: At the completion of the 90%construction document phase,the plans will be submitted to the City of Newport Beach Building Department for review of code issues.The Design Team will respond to review plan check items and resubmit for building department issuance.The plans Incorporating these items will be considered the Bid Set. It is anticipated that the Design Team will respond to plan check comments generated out of first plan check comments only. Any additional comments not originally contained in first plan check comments will be picked up on an hourly basis. Lighting Optional Drawings: Based on the option chosen as part of Task B for the Mariners Branch Library,the Architect will prepare plans to upgrade the lighting at the restrooms to provide adequate lighting within the spaces. Skylight Optional Drawings: Based on the option chosen as part of Task B for the Mariners Branch Library,the Architect will prepare plans to provide natural lighting in the restrooms through skylights, sola-tubes,or other means. Task D;.:; . _ Bidding and.Constmctlon Administration(Time and Materials) , Bid Assistance: During the bidding phase the Design Team will assist the City in preparing bid documents for use in distributing to prospective general contractors.The Architect will attend a pre-bid meeting at the site and assist the City in presenting and explaining the work.The Design Team will respond to contractor request for information,review proposed product substitutions,and prepare addenda for distribution. Construction Administration: The Architect will establish a means to respond quickly to the contractor's requests for information.Services offered during construction include the following: • Attendance at construction meetings to determine general conformance with the Contract Documents • Review of contractor application for payment • Final pay application recommendations • Final walk-through and punch-fist;establishment of Date of Substantial Completion • Submittal/Shop Drawing review • Product substitution review • Responses for contractor clarifications/field questions/requests for information • Preparation of change orders/architects supplemental Instructions as required RM Architecture Newport Beech Library Restroom Remodel Projects:2 Record Drawings: At the completion of construction the Architect will receive the Contractor's marked up field set and incorporate the red marks provided and revise the CAD files for delivery to the City. Exclusions The following services are • Geotechnical investigation,report,and observation during excluded from our scope construction and fee: • Hazardous materials abatement or evaluation Independent investigation of accuracy of supplied information from Owner Record drawings Permitt plan check/agency fees Fire suppression and fire alarm drawings and calculations (performance specifications included if required) • Structural retrofit or analysis of existing facilities a Cost estimating services Structural engineering • Mechanical engineering(slight reconfiguration for new space) California Green Building Code optional tier design(mandatory measures included) • LEED Certification a Upgrade of existing electrical service RBA Architecture Newport Beach Library Restroom Remodel Projects:3 EXHIBIT B SCHEDULE OF BILLING RATES Task A: Project Orientation/Data Gathering $ 1,875.00 Task B: Conceptual Design $ 1,000.00 Task C: Construction Documents $15,188.00 Task D: Construction Administration $ 4,437.00 Subtotal: $22,500.00 Reimbursables: $ 1,000.00 Contingency(25%): $ 5.625.00 TOTAL NTE: $29,125.00 RM Architecture Page B-1 EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. RM Architecture Page C-1 D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at anytime. RM Architecture Page C-2 B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non-Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. G. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own RM Architecture Page C-3 judgment may be necessary for its proper protection and prosecution of the Work. RM Architecture Page C-4 CERTIFICATE OF INSURANCE CHECKLIST City of Newport Beach This checklist is comprised of requirements as outlined by the City of Newport Beach. Date Received: 12/16/15 Dept./Contact Received From: Raymund Date Completed: 12/16/15 Sent to: Raymund By: Chris Company/Person required to have certificate: RM Architecture Type of contract: All Others I. GENERAL LIABILITY EFFECTIVE/EXPIRATION DATE: 10/1115-10/1/16 A. INSURANCE COMPANY: Travelers Property Casualty Company B. AM BEST RATING(A- :VII or greater): A++:XV C. ADMITTED Company(Must be California Admitted): Is Company admitted in California? ®Yes ❑ No D. LIMITS(Must be$1 M or greater): What is limit provided? 1,000,000/2,000,000 E. ADDITIONAL INSURED ENDORSEMENT—please attach ®Yes ❑ No F. PRODUCTS AND COMPLETED OPERATIONS(Must include): Is it included? (completed Operations status does not apply to Waste Haulers or Recreation) ®Yes ❑ No G. ADDITIONAL INSURED FOR PRODUCTS AND I COMPLETED OPERATIONS ENDORSEMENT(completed Operations status does not"apply to Waste Haulers) ®Yes ❑ No H,, ADDITIONAL INSURED WORDING TO INCLUDE(The City its officers, officials,employees and volunteers): Is it included? 1 ®Yes ❑ No I. PRIMARY&NON-CONTRIBUTORY WORDING (Must be included): Is it included? ®Yes ❑ No J. CAUTION! (Confirm that loss or liability of the named insured is not limited solely by their negligence) Does endorsement include"solely by negligence"wording? ❑Yes ® No K. ELECTED SCMAF COVERAGE (RECREATION ONLY): ® N/A ❑Yes ❑ No L. NOTICE OF CANCELLATION: ❑ N/A ®Yes ❑ No 11, AUTOMOBILE LIABILITY EFFECTIVEIEXPIRATION DATE: 10/1115-10/l/16 A. INSURANCE COMPANY: Travelers Property Casualty Company B. AM BEST RATING (A-:VII or greater) A++:XV C. ADMITTED COMPANY(Must be California Admitted): Is Company admitted in California? ®Yes ❑ No D. LIMITS- If Employees(Must be$1M min. BI &PD and $500,000 UM,$2M min for Waste Haulers): What is limits provided? 1,000,000 E LIMITS Waiver of Auto Insurance/Proof of coverage(if individual) (What is limits provided?) N/A F. PRIMARY&NON-CONTRIBUTORY WORDING (For Waste Haulers only): ® NIA ❑Yes ❑ No G. HIRED AND NON-OWNED AUTO ONLY: ❑ N/A ®Yes ❑ No H. NOTICE OF CANCELLATION: 0 N/A 0 Yes ❑ No III. WORKERS'COMPENSATION EFFECTIVE/EXPIRATION DATE: 10/1/15-10/1/16 A. INSURANCE COMPANY: Travelers Property Casualty Company B. AM BEST RATING (A-:VII or greater): A++:XV C. ADMITTED Company (Must be California Admitted): ® Yes ❑ No D. WORKERS' COMPENSATION LIMIT: Statutory ®Yes ❑ No E. EMPLOYERS' LIABILITY LIMIT(Must be$1M or greater) 1,000,000 F. WAIVER OF SUBROGATION (To include): Is it included? ®Yes ❑ No G. SIGNED WORKERS' COMPENSATION EXEMPTION FORM: ® N/A ❑Yes ❑ No H. NOTICE OF CANCELLATION: ❑ NIA ®Yes ❑ No 1 ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED TV. PROFESSIONAL LIABILITY ❑ NIA ®Yes ❑ No V POLLUTION LIABILITY ® N/A ❑Yes ElNo V BUILDERS RISK ®N/A ❑Yes ❑ No HAVE ALL ABOVE REQUIREMENTS BEEN MET? ®Yes ❑ No IF NO,WHICH ITEMS NEED TO BE COMPLETED? App roved: 415 12/16/15 Agent of Alliant Insurance Services Date Broker of record for the City of Newport Beach RISK MANAGEMENT APPROVAL REQUIRED (Non-admitted carrier rated less than_; Self Insured Retention or Deductible greater than$ ) ❑ N/A ❑Yes ❑ No Reason for Risk Management approvallexception/waiver: Approved: Risk Management Date * Subject to the terms of the contract.