HomeMy WebLinkAboutC-6427 - Streetlight LED Retrofit ProjectMarch 28, 2018
Express Energy Services, Inc.
Attn: Doc Rivers
10610 Humbolt Street
Los Alamitos, CA 90720
Subject: Streetlight LED Retrofit Project — C-6427
Dear Mr. Rivers:
CITY OF NEWPORT BEACH
100 Civic Center Drive
Newport Beach, California 92660
949-644-3005 1 949-644-3039 Fax
newportbeachca.gov
On March 28, 2017, the City Council of Newport Beach accepted the work for the
subject project and authorized the City Clerk to file a Notice of Completion, to release
the Labor & Materials Bond 65 days after the Notice of Completion had been recorded
in accordance with applicable portions of the Civil Code, and to release the Faithful
Performance Bond one year after Council acceptance.
The Notice of Completion was recorded by the Orange County Recorder on
March 30, 2017 Reference No. 2017000127750. The Surety for the contract is North
American Specialty Insurance Company and the bond number is 2139502. Enclosed
is the Faithful Performance Bond.
Sincerely,
/��j�'
Leilani I. Brown, MMC
City Clerk
Enclosure
Bond Issued In Duplicate
EXHIBIT B
CITY OF NEWPORT BEACH
BOND NO. 2139502
FAITHFUL PERFORMANCE BOND
The premium charges on this Bond is $ 14,118 , being at the
rate of $ $25/$15/$10 per thousand of the Contract price.
WHEREAS, the City of Newport Beach, State of California, has awarded to
Express Energy Services, Inc. hereinafter designated as the "Principal," a contract for:
Citywide replacement of existing qualifying Southern California Edison tariff LS -2 and
LS -3 cobrahead streetlights with LED fixtures. All fixtures located on LS -2 circuits and
intersection fixtures located on LS -3 circuits will be furnished with an individual twist lock
long life photocell. All other LS -3 streetlight fixtures shall be retrofit with photocells in a
litre -for -like manner, i.e. those with existing integrated photocells shall receive new
integrated photocells and those on centralized circuits will receive shorting caps, The
work necessary for the completion of this contract consists of mobilization, providing
traffic control, distributing construction notifications, fumishing and installing street
lighting facilities and appurtenances, and all other items to complete work In place, In
the City of Newport Beach, in strict conformity with the Contract on file with the office of
the City Clerk of the City of Newport Beach, which is Incorporated herein by this
reference.
WHEREAS, Principal has executed or is about to execute the Contract and the
terms thereof require the fumishing of a Bond for the faithful performance of the
Contract.
NOW, THEREFORE, we, the Principal, and North American Specialty
Insurance Company , duly authorized to
transact business under the laws of the State of California as Surety (hereinafter
"Surety"), are held and firmly bound unto the City of Newport Beach, in the sum of One
Million Sixty One Thousand Seven Hundred Eighty Dollars and 321100
($1,061,780.32) lawful money of the United States of America, said sum being equal to
100% of the estimated amount of the Contract, to be paid to the City of Newport Beach,
its successors, and assigns: for which payment well and truly to be made, we bind
ourselves, our heirs, executors and administrators, successors, or assigns, jointly and
severally, firmly by these present.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal, or the
Principal's heirs, executors, administrators, successors, or assigns, fail to abide by, and
well and truly keep and perform any or all the Work, covenants, conditions, and
agreements in the Contract Documents and any alteration thereof made as therein
provided on its part, to be kept and performed at the time and in the manner therein
specified, and in all respects according to its true intent and meaning, or fails to
Indemnify, defend, and save harmless the City of Newport Beach, its officers,
employees and agents, as therein stipulated, then, Surety will faithfully perform the
Express Energy Services, Inc. Page B-1
same, in an amount not exceeding the sum specified in this Bond; otherwise this
obligation shall become null and void.
As a part of the obligation secured hereby, and in addition to the face amount
speed In this Performance Bond, there shall be included costs and reasonable
expenses and fees, including reasonable attorneys fees, incurred by City, only in the
event City is required to bring an action in law or equity against Surety to enforce the
obligations of this Bond.
Surety, for value received, stipulates and agrees that no change, extension of
time, alterations or additions to the terms of the Contract or to the Work to be performed
thereunder shall in any way effect its obligations on this Bond, and it does hereby waive
notice of any such change, extension of time, alterations or additions of the Contract or
to the Work or to the speciflcations.
This Faithful Performance Bond shall be extended and maintained by the
Principe[ in full force and effect for one (1) year following the date of formai acceptance
of the Project by City.
In the event that the Principal executed this bond as an individual, it is agreed
that the death of any such Principal shall not exonerate the Surety from its obligations
under this Bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the
Principal and Surety above named, on the 12th day of May 2016 T.
EXPRESS ENERGY SERVICES. INC. �—L-- G& -o
Name of Contractor (Principal) Authorized Signature/Title
NORTH AMERICAN SPECIALTY INSURANCE COMPANY�i�
Name of Surety Autho l d Agent Signature
960 Broadway Avenue, #420, Boise, ID 83706 Kyle Wilson, Attorney -in -Fact
Address of Surety Print Name and Title
208-433-1802
Telephone
APPROVED A5 TO FORM-
cITY ATTORNEY'S OFFiCI
0
Aaron C. Harp tAM oultA1ju
City Attomey
NOTARY ACKNOWLEDGMENTS OF
CONTRACTOR AND SURETY MUST BE ATTACHED
Express Energy Services, Inc. Page B-2
same, in an amount not exceeding the sum specified in this Bond; otherwise this
obligation shall become null and void.
As a part of the obligation secured hereby, and in addition to the face amount
specified In this Performance Bond, there shall be included costs and reasonable
expenses and fees, Including reasonable attorneys fees, incurred by City, only in the
event City is required to bring an action in law or equity against Surety to enforce the
obligations of this Bond.
Surety, for value received, stipulates and agrees that no change, extension of
time, alterations or additions to the terms of the Contract or to the Work to be performed
thereunder shall in any way affect its obligations on this Bond, and it does herby waive
notice of any such change, extension of time, alterations or additions of the Contract or
to the Work or to the specifications.
This Faithful Performance Bond shall be extended and maintained by the
Principal in full force and effect for one (1) year following the date of formal acceptance
of the Project by City.
In the event that the Principal executed this bond as an individual, It Is agreed
that the death of any such Principal shalt not exonerate the Surety from its obligations
under this Bond,
IN WITNESS WHEREOF, this instrument has been duly executed by the
Principal and Surety above named, on the 12th day of MaY ,2016
EXPRESS ENERGY SERVICES. INC. - ` (S4 �o� W ams G J
Name of Contractor (Principal) A razed Signaturerritie
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
Name of Surety Autho . d Agent Signature
960 Broadway Avenue, #420, Boise, ID 83706 Kyle Wilson, Attorney -in -Fact
Address of Surety Print Name and Title
208-433-1802
Telephone
APPROVED A5 TO FORM.,
CITY ATTORNEY'S OFFICE
By:
Aaron C. Harp
City Attorney
NOTARYACKNOWLEDGMENTS OF
CONTRACTOR AND SURETY MUST BE ATTACHED
Express Energy Services, Inc, Page B-2
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of Caldomia
County of Fve5 no } ss.
On j2 20 before me, mllo4e✓LteVjI� k(
Notary Publi personally appeared Lmn
who proved to me on the basis of satisfaothry evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
MdKIMBERLY WILSON
Commission 0 2062659
� Notary Public -California ?
Fresno County
My Comm. Expires r 10, 2010 ?,
(seal)
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of ss.
On 20_L(,�__ before me, j,o i to I iai I r' i c i r liri vc`me I"((
Notary Public, personally appeared ) n( c-1)
proved to me on the basis of satisfactory evidence to be the person(} whose name(s)Ls/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(iesj, and that by his/heriff—ieir signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct. VERONICA LE7ICIA BARRERA
commission # 1985995
WITNESS my hand and official seal. i . Notary Public - California
Orange County
U Llc tt khci 6L L�-[ Iyc M Comm. Expires Jul 23, 2018 111
Signature (sea
Express Energy Services, Inc. Page B-3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracv, or validity of that document.
State of CALIFORNIA
County of FRESNO
On May 12, 2016 before me, KIMBERLY WILSON, NOTARY PUBLIC, personally appeared
Kyle Wilson, proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I certify under the PENALTY OF PERJURY under the laws of the State of
California that the foregoing paragraph is true and correct.
KIMB1R1o�Ig0
Commission # 2062659
Notary public - California
lu Fresno County
My Comm. Expires A r 10. 2018 v>
WITNESS my hand and official seal.
ignature of Notary
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
❑ PARTNER(S) ❑ LIMITED
® ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
CA-ICW 24 (7/00)
DESCRIPTION OF ATTACHED DOCUMENT
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under
laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International
Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of
Schaumburg, Illinois, each does hereby make, constitute and appoint:
WAYNE LAMB, KYLE WILSON,
DONNA M. SMITH and NICOLE CASKEY
JOINTLY OR SEVERALLY
Its true and lawful Attomey(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of: FIFTY MILLION ($50,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both North American Specialty Insurance Company and Washington Intemational Insurance Company at meetings duly called and held
on the 9th of May, 2012:
"RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President,
the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached."
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BySEAL
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W iSIP,TiIQI3 S
Steven P. Anderson, Senior Vice President of Washington international losuranee, Compeny
eyG
& Senior Vice President or North Americas Specialty Insurance Company
Michel A IItt.,Semur Vice, Presdendia mg'emahoneTTnT
& Senior Nee President or North Amari.. Specialty Jostn sntt Company
IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their
official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 20th day of October 12015 .
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois
County of Cook Ss:
On this 20th day of October , 20 15 , before me, a Notary Public personally appeared Steven P. Anderson , Senior Vice President of
Washington Intemational Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A. Ito .
Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance
Company, personally known to me, who being by me duly swom, acknowledged that they signed the above Power of Attorney as officers of and
acknowledged said instrument to be the voluntary act and deed of their respective companies.
OFFICIAL SEAL
ENNY
NOTARY PUBLIC, TATE OF ILLINOIS ti M.
__ >. •, .
MY COMMISSION EXPIRES 1210Q2017M. Kenn ny. Notary Public
I, JeffreyGoldbere the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington
International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North
American Specialty Insurance Company and Washington Intemational Insurance Company, which is still in full force and effect.
IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 12th day of May , 20 16 .
Jeffrey Goldberg, vice President & Assistant Seereluy of
Weshingmn International Insurance Company & North Amann Specialty lnsurence Company
June 5, 2017
Express Energy Services, Inc.
Attn: Doc Rivers
10610 Humbolt Street
Los Alamitos, CA 90720
Subject: Streetlight LED Retrofit Project C-6427
Dear Mr. Rivers:
CITY OF NEWPORT BEACH
100 Civic Center Drive
Newport Beach, California 92660
949-644-3005 1 949-644-3039 Fnx
newportbeachca.gov
On March 28, 2017 the City Council of Newport Beach accepted the work for the subject
project and authorized the City Clerk to file a Notice of Completion, to release the Labor
& Materials Bond 65 days after the Notice of Completion had been recorded in
accordance with applicable portions of the Civil Code, and to release the Faithful
Performance Bond one year after Council acceptance.
The Notice of Completion was recorded by the Orange County Recorder on
March 30, 2017, Reference No. 2017000127750. The Surety for the bond is North American
Specialty Insurance Company and the bond number is 2139502. Enclosed is the Labor &
Materials Payment Bond.
Sincerely,
A n
tl F r
�V�Yv`1 8
Leilani I. Brown, MMC
City Clerk
Enclosure
EXHIBIT A Premium: Included
CITY OF NEWPORT BEACH Bond Issued In Duplicate
BOND No. 2139502
LABOR AND MATERIALS PAYMENT BOND
WHEREAS, the City of Newport Beach, State of Caafomia, has awarded to
Express Energy Services, Inc. hereinafter designated as the °Principal," a contract for.
Citywide replacement of existing qualifying Southern Califomia Edison tariff LS -2 and
LS -3 c obrahead streetlights with LED fixtures. All fixtures located on LS -2 circuits and
Intersection fixtures located on LS -3 circuits will be furnished with an individual twist lock
long life photocell. All other LS -3 streetlight fixtures shall be retrofit with photocells In a
like -for -like manner, i.e. those with existing integrated photocells shall receive new
integrated photocells and those on centralized circuits will receive shorting caps. The
work necessary for the completion of this contract consists of mobilization, providing
traffic control, distributing c onstniction notifications, furnishing and Installing sheet
fighting facilities and appurtenances, and all other items to complete work in place, in
the City of Newport Beach, in strict conformity with the Contract on Me with the office of
the City Cierk of the City of Newport Beach, which is incorporated herein by this
referenre.
WHEREAS, Principal has executed or is about to execute the Contract and the
terms thereof require the furnishing of a borxd, providing that ii Principal or any of
Principal's subcontractors, shall fail to pay for any materials, provisions, or other
supplies used in, upon, for, or about the performance of the Work agreed to be done, or
for any work or tabor done thereon of any kind, the Surety on this bond will pay the
same to the extent hereinafter set forth.
NOW, THEREFORE, We the undersigned Principal, and, North American
Specialty Insurance Company duly authorized to
transact business under the laws of the State of California, as Surety, (referred to herein
as 'Surety") are held and firmly bound unto the City of Newport Beach, In the sum of
One Million Sixty One Thousand Seven Hundred E19W Dollars and 321100
($1,061,760.32) lawful money of the United States of America, said sum being equal to
100% of the estimated amount payable by the Cfty of Newport Beach under the terms of
the Contract; for which payment well and truly to be made, we bind ourselves, our heirs,
executors and administrators, successors, or assigns, jointly and severally, firmly by
these present.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal or the
Principal's subcontractors, fall to pay for any materials, provisions, or other supplies,
implements or machinery used in, upon, for, or about the performance of the Work
contracted to be done, or for any other work or tabor thereon of any kind, or for amounts
due under the Unemployment Insurance Code with respect to such work or labor, or for
any amounts required to be deducted, withheld and paid over to the Employment
Development Department from the wages of employees of the Principal and
subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with
respect to such work and labor, then the Surety will pay for the same, in an amount not
Express Energy Services, Inc. Page A-1
exceeding the sum specified in this Bond, and also, in case suit is brought to enforce
the obligations of this Bond, a reasonable attorneys' fee, to be foxed by the Court as
required by the provisions of Section 9554 of the CMI Code of the State of California.
The Bond shall inure to the benefit of any and all persons, companies, and
corporations entitled to file claims under Section 9100 of the Califomla Civil Code so as
to give a right of action to them or their assigns in any suit brought upon this Bond, as
required by and in accordance with the provisions of Sections 9500 et seq. of the Civil
Code of the State of California.
And Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any wise affect its obligations on this Bond, and It does
hereby waive notice of any such change, extension of time, alterations or additions to
the terms of the Contract or to the Work or to the specifications.
In the event that any prtnx:ipal above named executed this Bond as an individual,
it is agreed that the death of any such principal shall not exonerate the Surety from its
obligations under this Bond.
IN WITNESS WHEREOF, this instrument has been duty executed by the above
named Principal and Surety, on the 12th day of May , 20 16
EXPRESS ENERGY SERVICES, INC. ccs
Name of Contractor (Principal) Authorized Signaturerrdle
NORTH AMERICAN SPECIALTY INSURANCE COMPANY r�
Name of Surety Aufforized Agent Signature
960 Broadway Avenue, #420, Boise, ID 83706
Address of Surety
208-433-1802
Telephone
APPROVED AS TO FORM:
CITY ATTCjR EY',S OFFICE
Date: Gl
By: �
Aaron C. Harp CPM 0(eU1%lka
City Attorney
Kyle Wilson, Attorney -in -Fact
Print Name and 'Fide
NOTARY ACKNOWLEDGMENTS OF CONTRACTOR
AND SURETY MUST BE ATTACHED
Express Energy Services, Inc. Page A-2
exceeding the sum specked in this Bond, and also, in case suit is brought to enforce
the obligations of this Bond, a reasonable attorneys' fee, to be foxed by the Court as
required by the provisions of Section 9554 of the Civil Code of the State of California.
The Bond shall inure to the benefit of any and all persons, companies, and
corporations entitled to file claims under Section 9100 of the California Civil Code so as
to give a right of action to them or their assigns in any suit brought upon this Bond, as
required by and in acwrdanoe with the provisions of Sections 9500 of seq. of the Civil
Code of the State of California.
And Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any wise affect its obligations on this Bond, and It does
hereby waive notice of any such change, extension of time, alterations or additions to
the terms of the Contract or to the Work or to the specifications.
In the event that any principal above named executed this Bond as an individual,
t is agreed that the death of any such principal shall not exonerate the Surety from its
obligations under this Bond.
IN WITNESS WHEREOF, this instrument has been duty executed by the above
named Principal and Surety, on the 12th day of _„ 2016,
EXPRESS ENERGY SERVICES, INC.
Name of Contractor (Principal) `d Signature tie
NORTH AMERICAN SPECIALTY INSURANCE COMPANY r _
Name of Surety Aufforized Agent Signature
960 Broadway Avenue, #420, Boise, ID 83706 Kyle Wilson, Attorney -in -Fact
Address of Surety Print Name and Title
208-433-1802
Telephone
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By.
Aaron C. Harp
City Attorney
NOTARY ACKNOWLEDGMENTS OF CONTRACTOR
AND SURETY MUST BE ATTACHED
Express Energy Services, Inc. - Page A-2
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of F-ir-e5t5.0 } _ �`��4�
On 12 .20 before me F-4,rtiLYJey
Notary P fie, personally appeared }_J (L
who proved to me on the basis of satisfact ry evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in hislheritheir authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Commission d 2062655
Z Notary Public - California
Z Fresno county '—
MY Comm. Expires.Apr 10, 2013 ii
(se
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of Catif9mia
County of L;L } ss.
On ,ii- 20 ti before me,
Notary Public, personally appeared ;;Ct t7 = 1jzts e is
proved to me on the basis of satisfactory evidence to be t
subscribed to the within instrument and acknowledged to
same in his/herltheir authorized capacity(ies), and that by
instrument the person(s), or the entity upon behalf of which
instrument.
I certify under PENALTY OF PERJURY
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
v Signature
he person(aj whose name( ) is/are
me that jj (shelthey executed the
his/herltheir signatures(&} -on the
the persons) acted, executed the
un4P� State -of 'forma that the
VERONICA tETiCIA BARRERA
commission • 1985995
Notary Public - California
Orange County
Mv Comm. Ex fns Jul 23.2016
(seal)
Express Energy Services, Inc Page A-3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of CALIFORNIA
County of FRESNO
On May 12, 2016 before me, KIMBERLY WILSON, NOTARY PUBLIC, personally appeared
Kyle Wilson, proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I certify under the PENALTY OF PERJURY under the laws of the State of
California that the foregoing paragraph is true and correct. .
KIMBERLY WILSON WITNESS my hand and official seal.
Commission # 2062655
Notary Public - Calilorr a
Fresno County
+Iv Comm.Expires
Signat e of Notary
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
❑ PARTNER(S) ❑ LIMITED
® ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
CA -1C W 24 (7/00)
DESCRIPTION OF ATTACHED DOCUMENT
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under
laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International
Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of
Schaumburg, Illinois, each does hereby make, constitute and appoint:
WAYNE LAMB, KYLE WILSON,
DONNA M. SMITH and NICOLE CASKEY
JOINTLY OR SEVERALLY
Its true and lawful Attomey(s)•in•Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of FIFTY MILLION ($50,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both North American Specialty Insurance Company and Washington Intemational Insurance Company at meetings duly called and held
on the 90' of May, 2012:
"RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President,
the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached."
0omaamnw
`c,AUTV //y� iea
A
"o(losByfT�i:'$FAI nSteven P. Aodenoq 9eawrY ePresident of Washington lmematioval lomrance Compavy f{�6�i�Yi 1973 ye, & Senior Vice President of North Ameriuv Specialty InStraoee Company
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99��nN s AMaRp� �1
Mhael A.1%
Msimor Preel+—ea�3m[—ol'Wv,...'` eenIoternehon� ttru.ten Loup.,
&SeniorVen, Prewdent orNnAh American Specialty Insurance Company
IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their
official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 20th day of October 12015 .
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois
County of Cook ss:
On this 20th day of October 2015 , before me, a Notary Public personally appeared Steven P. Anderson , Senior Vice President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A. Ito
Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance
Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and
acknowledged said instrument to be the voluntary act and deed of their respective companies.
=E)(P11ReS
NOTARY PA9'/ t,Y7hN.tl
M. Kam, Notary Public
I, Jeffrey Goldberg .the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington
International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North
American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect.
IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 12th day of May 120 16 .
Jeffrey GGoldbeee, Vice President & Assistant secretary of
Washington imemationaI Insuranee Company & North Arne... Specialty Insurance Company
Document -3029971 -Page -1
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
City Clerk
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
Page 1 of 1
Recorded in Official Records, Orange County
Hugh Nguyen, Clerk -Recorder
111111111111111110111111111111111111 '1111111111111111111111111111111111 NO FEE
-S R 0 0 0 9 1 6 4 8 4 5$+ _
2017000127750 9:04 am 03130117
47 NC -5 N12 1
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Exempt from recording fees
pursuant to Government Code Section 27383"
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the City of Newport Beach, 100 Civic Center Drive,
Newport Beach, California, 92660, as Owner, and Express Energy Services, Inc., Los
Alamitos, as Contractor, entered into a Contract on May 10, 2016. Said Contract set forth
certain improvements, as follows:
Streetlight LED Retrofit Project C-6427
Work on said Contract was completed, and was found to be acceptable on
March 28. 2017 by the City Council. Title to said property is vested in the Owner and the
Surety for said Contract is North American Specialty Insurance Company.
City of Newport Beach
VERIFICATION
I certify, under penalty of pedury, that the foregoing is true and correct to the best of my
knowledge.
Executed on Ahfe �''!. /f/�7 at Newport Beach, California.
BY W r _
City Cle
about:blank 03/30/2017
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
City Clerk
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
"Exempt from recording fees
pursuant to Government Code Section 27383"
NOTICE IS HEREBY GIVEN that the City of Newport Beach, 100 Civic Center Drive,
Newport Beach, California, 92660, as Owner, and Express Energy Services, Inc., Los
Alamitos, as Contractor, entered into a Contract on May 10, 2016. Said Contract set forth
certain improvements, as follows:
Streetlight LED Retrofit Project C-6427
Work on said Contract was completed, and was found to be acceptable on
March 28, 2017 by the City Council. Title to said property is vested in the Owner and the
Surety for said Contract is North American Specialty Insurance Company.
I0-YA
Public Works Director
City of Newport Beach
VERIFICATION
I certify, under penalty of perjury, that the foregoing is true and correct to the best of my
knowledge. pp �
Executed on
/J,
Foil at Newport Beach, California.
BYVn6��,La I r
City Cler
� PO WAX t
CITY CLERK
STREETLIGHT LED RETROFIT PROJECT
CONTRACT NO. 6427
THIS CONTRACT FOR PUBLIC WORKS ("Contract") is entered into this 10th
day of May, 2016 ("Effective Date"), by and between the CITY OF NEWPORT BEACH,
a California municipal corporation and charter city ("City"), and EXPRESS ENERGY
SERVICES, INC., a California corporation ("Contractor"), whose address is 10610
Humbolt Street, Los Alamitos, California 90720, and is made with reference to the
following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City has reviewed multiple cost proposals for the following described public work:
Citywide replacement of existing qualifying Southern California Edison tariff LS -2
and LS -3 cobrahead streetlights with LED fixtures. All fixtures located on LS -2
circuits and intersection fixtures located on LS -3 circuits will be furnished with an
individual twist lock long life photocell. All other LS -3 streetlight fixtures shall be
retrofit with photocells in a like -for -like manner, i.e. those with existing integrated
photocells shall receive new integrated photocells, and those on centralized
circuits will receive shorting caps. The work necessary for the completion of this
contract consists of mobilization, providing traffic control, distributing construction
notifications, furnishing and installing street lighting facilities and appurtenances,
and all other items to complete work in place (the "Project" or "Work").
C. Pursuant to Book 1, Section Three, Article 2(B), of the National Joint Powers
Alliance ("NJPA") Indefinite Quantity Construction Agreement No. CA -SI -10C-
082013 -EES with Express Energy Services, Inc. awarded August 20, 2013, and
any amendments thereto, Contractor is awarded this Project as a local contractor
of street lighting energy efficiency services, whom City has chosen to complete
this Project through City's membership with the NJPA.
D. City has determined that selection of Contractor through its NJPA membership is
the most economical and efficient method as it takes advantage of the national
cooperative contract purchasing program for this Project.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. CONTRACT DOCUMENTS
The complete Contract for the Project includes all of the following documents:
Cost Proposal, Labor and Materials Payment Bond (Exhibit A), Faithful Performance
Bond (Exhibit B), Insurance Requirements (Exhibit C), The Energy Network Citywide
Streetlight Retrofit Project Scope of Work (Exhibit D), Standard Special Provisions and
Standard Drawings, Plans and Special Provisions for Contract No. 6427, Standard
Specifications for Public Works Construction (current adopted edition and all
supplements), and this Contract, and all modifications and amendments thereto
(collectively the "Contract Documents"), all of which are incorporated herein by
reference. The Contract Documents comprise the sole agreement between the parties
as to the subject matter therein. Any representations or agreements not specifically
contained in the Contract Documents are null and void. Any amendments must be
made in writing, and signed by both parties in the manner specified in the Contract
Documents.
2. SCOPE OF WORK
Contractor shall perform everything required to be performed, and shall provide
and furnish all the labor, materials, necessary tools, expendable equipment and all utility
and transportation services required for the Project. All of the Work to be performed
and materials to be furnished shall be in strict accordance with the provisions of the
Contract Documents. Contractor is required to perform all activities, at no extra cost to
City, which are reasonably inferable from the Contract Documents as being necessary
to produce the intended results.
3. COMPENSATION
3.1 As full compensation for the performance and completion of the Project as
required by the Contract Documents, City shall pay to Contractor and Contractor
accepts as full payment the sum of One Million Sixty One Thousand Seven Hundred
Eighty Dollars and 321100 ($1,061,780.32).
3.2 This compensation includes:
3.2.1 Any loss or damage arising from the nature of the Work;
3.2.2 Any loss or damage arising from any unforeseen difficulties or
obstructions in the performance of the Work; and
3.2.3 Any expense incurred as a result of any suspension or
discontinuance of the Work, but excludes any loss resulting from earthquakes of a
magnitude in excess of 3.5 on the Richter Scale and tidal waves, including tsunamis,
and which loss or expense occurs prior to acceptance of the Work by City.
4. PROJECT MANAGER
Contractor shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable times
during the term of the Contract. Contractor has designated Jacob Williams, General
Manager to be its Project Manager. Contractor shall not remove or reassign the Project
Manager without the prior written consent of City. City's approval shall not be
unreasonably withheld.
Express Energy Services, Inc. Page 2
5. ADMINISTRATION
This Contract shall be administered by the Public Works Department. City's
Public Works Director, or designee, shall be the Project Administrator and shall have
the authority to act for City under this Contract. The Project Administrator or designee
shall represent City in all matters pertaining to the Work to be rendered pursuant to this
Contract.
6. NOTICE OF CLAIMS
Unless a shorter time is specified elsewhere in this Contract, before making its
final request for payment under the Contract Documents, Contractor shall submit to
City, in writing, all claims for compensation under or arising out of this Contract.
Contractor's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Contract except those previously made in
writing and identified by Contractor in writing as unsettled at the time of its final request
for payment. The Contractor and City expressly agree that in addition to all claims filing
requirements set forth in the Contract and Contract Documents, Contractor shall be
required to file any claim Contractor may have against City in strict conformance with
the Government Claims Act (Government Code 900 et seq.).
7. WRITTEN NOTICE
7.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Contract shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
7.2 All notices, demands, requests or approvals from Contractor to City shall
be addressed to City at:
Attention: Public Works Director
City of Newport Beach
Public Works Department
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658
7.3 All notices, demands, requests or approvals from City to Contractor shall
be addressed to Contractor at:
Attention: Doc Rivers
Express Energy Services, Inc.
10610 Humbolt Street
Los Alamitos, CA 90720
Express Energy Services, Inc. Page 3
��a-wil17=1 k1h 96101 .ii7TAZG77
City has retained Contractor as an independent contractor and neither Contractor
nor its employees are to be considered employees of City. The manner and means of
conducting the Work are under the control of Contractor, except to the extent they are
limited by statute, rule or regulation and the express terms of this Contract. No civil
service status or other right of employment shall accrue to Contractor or its employees.
Contractor shall have the responsibility for and control over the means of performing the
Work, provided that Contractor is in compliance with the terms of this Contract.
Anything in this Contract that may appear to give City the right to direct Contractor as to
the details of the performance or to exercise a measure of control over Contractor shall
mean only that Contractor shall follow the desires of City with respect to the results of
the Work.
9.1 Contractor shall obtain, provide and maintain at its own expense during
the term of this Contract both of the following: (1) a Faithful Performance Bond in the
amount of one hundred percent (100%) of the total amount to be paid Contractor as set
forth in this Contract in the form attached as Exhibit B and incorporated herein by
reference; and (2) a Labor and Materials Payment Bond in the amount of one hundred
percent (100%) of the total amount to be paid Contractor as set forth in this Contract
and in the form attached as Exhibit A and incorporated herein by reference.
9.2 The Faithful Performance Bond and Labor and Materials Payment Bond
shall be issued by an insurance organization or surety (1) currently authorized by the
Insurance Commissioner to transact business of insurance in the State of California, (2)
listed as an acceptable surety in the latest revision of the Federal Register Circular 570,
and (3) assigned a Policyholders' Rating A- (or higher) and Financial Size Category
Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide:
Property -Casualty.
9.3 Contractor shall deliver, concurrently with execution of this Contract, the
Faithful Performance Bond and Labor and Materials Payment Bond, and a certified copy
of the "Certificate of Authority" of the Insurer or Surety issued by the Insurance
Commissioner, which authorizes the Insurer or Surety to transact surety insurance in
the State of California.
10. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
Express Energy Services, Inc. Page 4
11. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
12. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide and maintain at its own expense during the
term of this Contract or for other periods as specified in the Contract Documents,
policies of insurance of the type, amounts, terms and conditions described in the
Insurance Requirements attached hereto as Exhibit C, and incorporated herein by
reference.
13. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any
general partner or joint venturer or syndicate member or cotenant if Consultant is a
partnership or joint -venture or syndicate or co -tenancy, which shall result in changing
the control of Consultant. Control means fifty percent (50%) or more of the voting power
or twenty-five percent (25%) or more of the assets of the corporation, partnership or
joint -venture.
14. PREVAILING WAGES
In accordance with the California Labor Code (Sections 1770 et seq.), the
Director of Industrial Relations has ascertained the general prevailing rate of per diem
wages in the locality in which the work is to be performed for each craft, classification,
or type of workman or mechanic needed to execute the contract. A copy of said
determination is available by calling the prevailing wage hotline number (415) 703-4774,
and requesting one from the Department of Industrial Relations. All parties to the
contract shall be governed by all provisions of the California Labor Code — including, but
not limited to, the requirement to pay prevailing wage rates (Sections 1770-7981
inclusive). A copy of the prevailing wage rates shall be posted by the Contractor at the
job site.
15. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform the Work on this Project
are identified in the Contractor's Proposal and are attached as part of the Contract
Documents. Contractor shall be fully responsible to City for all acts and omissions of
any subcontractors. Nothing in this Contract shall create any contractual relationship
between City and subcontractor, nor shall it create any obligation on the part of City to
Express Energy Services, Inc. Page 6
pay or to see to the payment of any monies due to any such subcontractor other than as
otherwise required by law. City is an intended beneficiary of any Work performed by the
subcontractor for purposes of establishing a duty of care between the subcontractor and
City. Except as specifically authorized herein, the Work to be performed under this
Contract shall not be otherwise assigned, transferred, contracted or subcontracted out
without the prior written approval of City
16. RESPONSIBILITY FOR DAMAGES OR INJURY
16.1 City and its elected or appointed officers, agents, officials, employees and
volunteers and all persons and entities owning or otherwise in legal control of the
property upon which Contractor performs the Project and/or Services shall not be
responsible in any manner for any loss or damage to any of the materials or other things
used or employed in performing the Project or for injury to or death of any person as a
result of Contractor's performance of the Work required hereunder, or for damage to
property from any cause arising from the performance of the Project and/or Services by
Contractor, or its subcontractors, or its workers, or anyone employed by either of them.
16.2 Contractor shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project and/or
Services, or the Work of any subcontractor or supplier selected by Contractor.
16.3 To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its elected or appointed officers, agents, officials, employees,
volunteers and any person or entity owning or otherwise in legal control of the property
upon which Consultant performs the Project and/or Services contemplated by this
Agreement (collectively, the "Indemnified Parties") from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments,
fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys'
fees, disbursements and court costs) of every kind and nature whatsoever (individually,
a Claim; collectively, "Claims'), which may arise from or in any manner relate (directly or
indirectly) to any breach of the terms and conditions of this Contract, any Work
performed or Services provided under this Contract including, without limitation, defects
in workmanship or materials or Contractor's presence or activities conducted on the
Project (including the negligent, reckless, and/or willful acts, errors and/or omissions of
Contractor, its principals, officers, agents, employees, vendors, suppliers,
subconsultants, subcontractors, anyone employed directly or indirectly by any of them
or for whose acts they may be liable for any or all of them).
16.4 Notwithstanding the foregoing, nothing herein shall be construed to
require Contractor to indemnify the Indemnified Parties from any Claim arising from the
sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorneys' fees in any action
on or to enforce the terms of this Contract. This indemnity shall apply to all claims and
Express Energy Services, Inc. Page 6
liability regardless of whether any insurance policies are applicable. The policy limits do
not act as a limitation upon the amount of indemnification to be provided by Contractor.
16.5 Contractor shall perform all Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original
condition and former usefulness as soon as possible, and to protect public and private
property. Contractor shall be liable for any private or public property damaged during
the performance of the Project Work.
16.6 To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Contract as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
16.7 Nothing in this Section or any other portion of the Contract Documents
shall be construed as authorizing any award of attorneys' fees in any action to enforce
the terms of this Contract, except to the extent provided for above.
16.8 The rights and obligations set forth in this Section shall survive the
termination of this Contract.
17. CHANGE ORDERS
17.1 This Contract may be amended or modified only by mutual written
agreement of the parties.
17.2 The Contractor shall only commence work covered by a change order
after the change order is executed and notification to proceed has been provided by the
City.
17.3 There shall be no change in the Contractor's members of the project team,
as listed in the approved proposal, which is a part of this contract without prior written
approval by the City.
18. CONFLICTS OF INTEREST
18.1 Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Contract, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
18.2 If subject to the Act, Contractor shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for immediate
termination of this Contract by City. Contractor shall indemnify and hold harmless City
for any and all claims for damages resulting from Contractor's violation of this Section.
Express Energy Services, Inc. Page 7
19. TERMINATION
19.1 In the event that either party fails or refuses to perform any of the
provisions of this Contract at the time and in the manner required, that party shall be
deemed in default in the performance of this Contract. If such default is not cured within
a period of two (2) calendar days, or if more than two (2) calendar days are reasonably
required to cure the default and the defaulting party fails to give adequate assurance of
due performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
non -defaulting party may terminate the Contract forthwith by giving to the defaulting
party written notice thereof.
19.2 Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Contract at any time by giving seven (7)
calendar days prior written notice to Contractor. In the event of termination under this
Section, City shall pay Contractor for Services satisfactorily performed and costs
incurred up to the effective date of termination for which Contractor has not been
previously paid. On the effective date of termination, Contractor shall deliver to City all
materials purchased in performance of this Contract.
20. STANDARD PROVISIONS
20.1 Recitals. City and Contractor acknowledge that the above Recitals are
true and correct and are hereby incorporated by reference into this Contract.
20.2 Compliance with all Laws. Contractor shall at its own cost and expense
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator.
20.3 Integrated Contract. This Contract represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged
herein. No verbal agreement or implied covenant shall be held to vary the provisions
herein.
20.4 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Contract and any other attachments attached hereto, the
terms of this Contract shall govern.
20.5 Interpretation. The terms of this Contract shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Contract or any other rule of
construction which might otherwise apply.
Express Energy Services, Inc. Page 8
20.6 Amendments. This Contract may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
20.7 Severability. If any term or portion of this Contract is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Contract shall continue in full force and effect.
20.8 Controlling Law and Venue. The laws of the State of California shall
govern this Contract and all matters relating to it and any action brought relating to this
Contract shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
20.9 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
20.10 No Attorney's Fees. In the event of any dispute or legal action arising
under this contract, the prevailing party shall not be entitled to attorneys' fees.
20.11 Counterparts. This Contract may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
21. EFFECT OF CONTRACTOR'S EXECUTION
Execution of this Contract and all other Contract Documents by Contractor is a
representation that Contractor has visited the Project site, has become familiar with the
local conditions under which the Work is to be performed, and has correlated all
relevant observations with the requirements of the Contract Documents.
22. WAIVER
A waiver by City or any term, covenant, or condition in the Contract Documents
shall not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant or condition.
23. RECITALS
City and Contractor acknowledge that the above Recitals are true and correct
and are hereby incorporated by reference into this Contract.
[SIGNATURES ON NEXT PAGE]
Express Energy Services, Inc. Page 9
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
executed on the day and year first written above.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 57S/16
By:
aroKC. Harp (Mm ovloslw
City Attorney
ATTEST:
Date: ((/
By:
Leilani I. Brown
City Clerk
Attachments:
CITY OF NEWPORT BEACH,
a California municipal corporal
Date:. l . '1 1 /I
By:�
Diane B. Dixon
Mayor
CONTRACTOR: Express Energy
Services, Inc., a California corporation
Date:
Signed in Counterpart
By:
Doc Robert Rivers
Chief Executive Officer
Signed in Counterpart
Susan Rivers
Vice President/Secretary
[END OF SIGNATURES]
Exhibit A -- Labor and Materials Payment Bond
Exhibit B -- Faithful Performance Bond
Exhibit C — Insurance Requirements
Exhibit D — The Energy Network Citywide Streetlight Retrofit Project
Scope of Work
Express Energy Services, Inc. Page 10
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
executed on the day and year first written above.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: VW6
By:Ag;ii
Qarof� C. Harp VtA ocl�lw
City Attorney
ATTEST:
M
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Diane B. Dixon
Mayor
CONTRACTOR: Express Energy
Services, Igc., California corporation
Date: ij / �ZOI&
By:
Doc Robert Rivers
Chief Executive Officer
Date: 'SZ -g A0
By:
Su an fivers
Vice esident/Secretary
[END OF SIGNATURES]
Attachments: Exhibit A - Labor and Materials Payment Bond
Exhibit B -- Faithful Performance Bond
Exhibit C — Insurance Requirements
Exhibit D — The Energy Network Citywide Streetlight Retrofit Project
Scope of Work
Express Energy Services, Inc. Page 10
EXHIBIT A Premium: Included
CITY OF NEWPORT BEACH Bond Issued In Duplicate
BOND No. 2139502
LABOR AND MATERIALS PAYMENT BOND
WHEREAS, the City of Newport Beach, State of California, has awarded to
Express Energy Services, Inc, hereinafter designated as the "Principal," a contract for:
Citywide replacement of existing qualifying Southern California Edison tariff LS -2 and
LS -3 cobrahead streetlights with LED fixtures. All fixtures located on LS -2 circults and
intersection fixtures located on LS -3 circuits will be furnished with an indiv?dual twist lock
long life photoceli. All other LS -3 streetlight fixtures shall be retrofit with photocells in a
like -for -like manner, Le. those with existing integrated photocells shall receive new
integrated photocells and those on centralized circuits will receive shorting caps. The
work necessary for the completion of this contract consists of mobilization, providing
traffic control, distributing construction notifications, furnishing and installing street
lighting facilities and appurtenances, and all other items to complete work in place, in
the City of Newport Beach, in strict conformity with the Contract on file with the office of
the City Clerk of the City of Newport Beach, which is incorporated herein by this
reference.
WHEREAS, Principal has executed or is about to execute the Contract and the
terms thereof require the furnishing of a bond, providing that if Principal or any of
Principal's subcontractors, shall fail to pay for any materials, provisions, or other
supplies used in, upon, for, or about the performance of the Work agreed to be done, or
for any work or labor done thereon of any kind, the Surety on this bond will pay the
same to the extent hereinafter set forth.
NOW, THEREFORE, We the undersigned Principal, and, North American
Specialty Insurance Company duly authorized to
transact business under the laws of the State of California, as Surety, (referred to herein
as "Surety') are held and firmly bound unto the City of Newport Beach, in the sum of
One Million Sixty One Thousand Seven Hundred Eighty Dollars and 32t't00
($1,061,760.32) lawful money of the United States of America, said sum being equal to
100% of the estimated amount payable by the City of Newport Beach under the terms of
the Contract; for which payment well and truly to be made, we bind ourselves, our heirs,
executors and administrators, successors, or assigns, jointly and severally, firmly by
these present.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal or the
Principal's subcontractors, fail to pay for any materials, provisions, or other supplies,
implements or machinery used in, upon, for, or about the performance of the Work
contracted to be done, or for any other work or labor thereon of any kind, or for amounts
due under the Unemployment Insurance Code with respect to such work or labor, or for
any amounts required to be deducted, withheld and paid ovor to the Employment
Development Department from the wages of employees of the Principal and
subcontractors pursuant to Section 13020 of the Unemployment insurance Code with
respect to such work and labor, then the Surety will pay for the same, in an amount not
Express Energy Services, Inc. Page A-1
exceeding the sum specified in this Bond, and also, in case suit is brought to enforce
the obligations of this Bond, a reasonable attorneys' fee, to be fixed by the Court as
required by the provisions of Section 9554 of the Civil Code of the State of California.
The Bond shall inure to the benefit of any and all persons, companies, and
corporations entitled to file claims under Section 9100 of the California Civil Code so as
to give a right of action to them or their assigns in any suit brought upon this Bond, as
required by and in accordance with the provisions of Sections 9500 of seq. of the Civil
Code of the State of California.
And Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any wise affect its obligations on this Bond, and It does
hereby waive notice of any such change, extension of time, alterations or additions to
the terms of the Contract or to the Work or to the specifications.
In the event that any principal above named executed this Bond as an individual,
It is agreed that the death of any such principal shall not exonerate the Surety from its
obligations under this Bond.
IN WITNESS WHEREOF, this instrument has been duty executed by the above
named Principal and Surety, on the 12th day of May 2016.
EXPRESS ENERGY SERVICES, INC. CC5-0
Name of Contractor (Principal) Authorized Signature/Title
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
Name of Surety
AuWodzad Agent Signature
960 Broadway Avenue, #420, Boise, ID 83706 Kyle Wilson, Attorney -in -Fact
Address of Surety
208-433-1802
Telephone
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By: r
Aaron C. Harp om oulmhu
City Attorney
Print Name and Title
NOTARY ACKNOWLEDGMENTS OF CONTRACTOR
AND SURETY MUST BE ATTACHED
Express Energy Services, Inc. Page A-2
exceeding the sum specified in this Bond, and also, in case suit is brought to enforce
the obligations of this Bond, a reasonable attorneys' fee, to be fixed by the Court as
required by the provisions of Section 9554 of the Civil Code of the State of California.
The Bond shall inure to the benefit of any and all persons, companies, and
corporations entitled to file claims under Section 9100 of the California Civil Code so as
to give a right of action to them or their assigns in any suit brought upon this Bond, as
required by and in accordance with the provisions of Sections 9500 et seq. of the Civil
Code of the State of California.
And Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any wise affect its obligations on this Bond, and It does
hereby waive notice of any such change, extension of time, alterations or additions to
the terms of the Contract or to the Work or to the specifications.
In the event that any principal above named executed this Bond as an individual,
it is agreed that the death of any such principal shall not exonerate the Surety from its
obligations under this Bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the above
named Principal and Surety, on the 12th da of May -2016
EXPRESS ENERGY SERVICES, INC.
Name of Contractor (Principal)
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
of Surety
960 Broadway Avenue, #420, Boise, ID 83706
Address of Surety
208-433-1802
Telephone
APPROVED AS TO FORM:
CITY ATTORNEYS OFFICE
Date:
By:
Aaron C. Harp
City Attorney
d Signature tie
•'" f /� _
ALAKorized Agent Signature
Kyle Wilson, Attorney -in -Fact
Print Name and Title
NOTARYACKNOWLEDGMENTS OF CONTRACTOR
AND SURETY MUST BE ATTACHED
Vt ,Kms" (3m)
Express Energy Services, Inc. - -- Page A-2
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of _ F-yw—St1.O } ss. '�/�.' �
On N1aJt L2 20_1 before me i�t,yt10er(yt UjIt'su )
Notary PMI16, personally appeared SIG W (I
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
•�'`• Commission N 2062659
_ • `� Notary Public - California
1 Fresno County
018.,
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of til"titll tf , } ss.11 I
On "1,10 U,2W t 20Ito before me, � vt Lil![c, Lg1 cl(l .f+ ell lVi ti��
Notary Public, personally appeared `�Q(rt,) &JC-Cwu fi it u
proved to me on the basis of satisfactory evidence to be the person(sr whose names}is///are
subscribed to the within instrument and acknowledged to me that h>e she/they executed the
same in his/her/their authorized capacity(ies'), and that by his/her/their signatures(s)on the
instrument the person( -s), or the entity upon behalf of which the personks) acted, executed the
instrument.
I certify under PENALTY OF PERJURY
foregoing paragraph is true and correct.
WITNESS may hand and official seal.
I `jLtikYt.ifLt 7;�v�tr,1 lu�Ci'l ll`;.ic t
Signature
un e f California that the
VERONICA LETICIA BARRERA
commission N 1985995
Notary Public • California
Orange County
M Comm. Expires Jul 23, 2016
(seal)
Express Energy Services, Inc. Page A-3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of CALIFORNIA
County of FRESNO
On May 12, 2016 before me, KIMBERLY WILSON, NOTARY PUBLIC, personally appeared
Kyle Wilson, proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and aclmowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I certify under the PENALTY OF PERJURY under the laws of the State of
California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signat e of Notary
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
❑ PARTNER(S) ❑ LIMITED
® ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
CA -IC W 24 (7/00)
DESCRIPTION OF ATTACHED DOCUMENT
KIMBERLY WILSON
eta
Commission # 2062659
`
T`
Notary Public - California -
'
Fresno County
tAy Comm. Erolres Ar t4 20,,=
WITNESS my hand and official seal.
Signat e of Notary
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
❑ PARTNER(S) ❑ LIMITED
® ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
CA -IC W 24 (7/00)
DESCRIPTION OF ATTACHED DOCUMENT
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under
laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International
Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of
Schaumburg, Illinois, each does hereby make, constitute and appoint:
WAYNE LAMB, KYLE WILSON,
DONNA M. SMITH and NICOLE CASKEY
JOINTLY OR SEVERALLY
Its true and lawful Attomey(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of. FIFTY MILLION ($50,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held
on the 9" of May, 2012:
"RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President,
the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached"
nuIIM,
c ep...
�yQ.. pp0li;iT ./' iio
�piIONA: JN�'':
gg R.�� ByLEA
SEAL :epi' StevenP. Andarmn,seoi.r Vle.PcA&W ofwnahi.etm IeUrmtimmlImarmee campmyL �`rz
1973 rp:m= &Serdor Vice President of North Ainod.. Spectelty lommnce Company
/j/ bpN • xNa p� J�r / �•�
rommm By 1j✓� i 1 ��!! •* *�
Michael A. [t,5emor V:i. Prendem, of (Ve,hnetTnl7ns (:amp -r e
& senior Vice President of Nonh American Speeiaay Ir mmnm Company
IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington Intemational Insurance Company have caused their
official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 20th day of October , 2015 •
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois
County of Cook as:
On this 20th day of October , 2015 , before me, a Notary Public personally appeared Steven P. Anderson , Senior Vice President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A. Ito ,
Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance
Company, personally known to me, who being by me duly swom, acknowledged that they signed the above Power of Attorney as officers of and
acknowledged said instrument to be the voluntary act and deed of their respective companies.
OFFICK SEAL
M KENNY
NOTARY PUBLIC, STATE OF ILLINOIS \C Kremy. _�
Normo _Pu_blic_
MY COMMISSION EXPIRES IZID4 017
1, Jeffrey Goldberg the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington
International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North
American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect.
IN. WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 12th day of May , 20 16
Jenrev Cmidbmr , Vice President & Ani morit Secretary of
wmhmeton Intem,wmil Inmmnre Compmv & North American Specialty Inmmnce Company
Bond Issued In Duplicate
EXHIBIT 8
CITY OF NEWPORT BEACH
BOND No. 2139502
FAITHFUL PERFORMANCE BOND
The premium charges on this Bond is $ 14,118 , being at the
rate of $ $25/$15/$10 per thousand of the Contract price.
WHEREAS, the City of Newport Beach, State of Caiifomia, has awarded to
Express Energy Services, Inc, hereinafter designated as the "Principal," a contract for:
Citywide replacement of existing qualifying Southern California Edison tariff LS -2 and
LS -3 cobrahead streetlights with LED fixtures. All fixtures located on LS -2 circuits and
intersection fixtures located on LS -3 circuits will be furnished with an individual twist lock
long life photocell. All other LS -3 streetlight fixtures shall be retrofit with photocells in a
like -for -like manner, i.e. those with existing integrated photocells shall receive new
integrated photocells and those on centralized circuits will receive shorting caps. The
work necessary for the completion of this contract consists of mobilization, providing
traffic control, distributing construction notifications, furnishing and installing street
lighting facilities and appurtenances, and all other items to complete work in place, In
the City of Newport Beach, in strict conformity with the Contract on file with the office of
the City Clerk of the City of Newport Beach, which Is incorporated herein by this
reference.
WHEREAS, Principal has executed or is about to execute the Contract and the
terns thereof require the fumishing of a Bond for the faithful performance of the
Contract.
NOW, THEREFORE, we, the Principal, and North American Specialty
Insurance Company , duly authorized to
transact business under the laws of the State of California as Surety (hereinafter
"Surety"), are held and firmly bound unto the City of Newport Beach, in the sum of One
Million Sixty One Thousand Seven Hundred Eighty Dollars and 321100
($1,061,780.32) lawful money of the United States of America, said sum being equal to
100° of the estimated amount of the Contract, to be paid to the City of Newport Beach,
its successors, and assigns; for which payment well and truly to be made, we bind
ourselves, our heirs, executors and administrators, successors, or assigns, jointly and
severally, firmly by these present.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal, or the
Principal's heirs, executors, administrators, successors, or assigns, fail to abide by, and
well and truly keep and perform any or all the Work, covenants, conditions, and
agreements in the Contract Documents and any alteration thereof made as therein
provided on its part, to be kept and performed at the time and in the manner therein
specified, and in all respects according to its true intent and meaning, or fails to
indemnify, defend, and save harmless the City of Newport Beach, its officers,
employees and agents, as therein stipulated, then, Surety will faithfully perform the
Express Energy Services, Inc. Page B-1
same, in an amount not exceeding the sum specified in this Bond; otherwise this
obligation shall become null and void.
As a pan: of the obligation secured hereby, and in addition to the face amount
specified In this Performance Bond, there shall be included costs and reasonable
expenses and fees, including reasonable attorneys fees, incurred by City, only in the
event City is required to bring an action In law or equity against Surety to enforce the
obligations of this Bond.
Surety, for value received, stipulates and agrees that no change, extension of
time, alterations or additions to the terms of the Contract or to the Work to be performed
thereunder shall In any way affect its obligations on this Bond, and it does hereby waive
notice of any such change, extension of time, alterations or additions of the Contract or
to the Work or to the specifications.
This Faithful Performance Bond shall be extended and maintained by the
Principal In full force and effect for one (1) year following the date of formal acceptance
of the Project by City.
In the event that the Principal executed this bond as an individual, it Is agreed
that the death of any such Principal shall not exonerate the Surety from its obligations
under this Bond,
IN WITNESS WHEREOF, this instrument has been duly executed by the
Principal and Surety above named, on the 12th/day offMMay ,2016
EXPRESS ENERGY SERVICES, INC. l \
Name of Contractor (Principal) Authorized SSiiigg�naatturelTitle
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
Name of Surety Author' d Agent Signature
960 Broadway Avenue, #420, Boise, ID 83706 Kyle Wilson, Attorney -in -Fact
Address of Surety Print Name and Title
208-433-1802
Telephone
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
cnnn oull'Qu
City Attorney
NOTARY ACKNOWLEDGMEM-S OF
CONTRACTOR AND SURETY MUST BE ATTACHED
Fe
Express Energy Services, Inc. Page B-2
same, in an amount not exceeding the sum specified in this Bond; otherwise this
obligation shall become null and void.
As a part of the obligation secured hereby, and in addition to the face amount
specified In this Performance Bond, there shall be included costs and reasonable
expenses and fees, including reasonable attorneys fees, incurred by City, only in the
event City is required to bring an action In few or equity against Surety to enforce the
obligations of this Bond.
Surety, for value received, stipulates and agrees that no change, extension of
time, alterations or additions to the terms of the Contract or to the Work to be performed
thereunder shall In any way affect its obligations an this Bond, and it does hereby waive
notice of any such change, extension of time, alterations or addi@ons of the Contract or
to the Work or to the specifications.
This Faithful Performance Bond shall be extended and maintained by the
Principal in full force and effect for one (1) year following the date of formal acceptance
of the Project by City.
In the event that the Principal executed this bond as an individual, It is agreed
that the death of any such Principal shall not exonerate the Surety from its obligations
underthis Bond,
IN WITNESS WHEREOF, this instrument has been duly executed by the
Principal and Surety above named, on the 12th day of May 2018
EXPRESS ENERGY SERVICES, INC. / ! %i' f S'`°� W ms C'm�
Name of Contractor (Principal) Au#onzed SSiiigg�natture[Titie
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
Name of Surety Authord6d Agent Signature
980 Broadway Avenue, #420, Boise, ID 83708 Kyle Wilson, Attorney -in -Fact
Address of Surety Print Name and Title
208-433-1802
Telephone
APPROVED A5 TO FORM:
CITY ATTORNEY'S OFFICE
Date:
Aaron a Harp
City Attomey
NOTARY ACKNOWLEDGMENTS OF
CONTRACTOR AND SURETY MUST BE ATTACHED
Inc, Page B-2
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of F+-eb f1O }ss.
On j2 20-LIgo-_ before me,�{n ln�
aey-w uSils(
Notary Publi personally appeared Yule_ U•JS Mn— J
who proved to me on the basis of satin aac4 ry evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
KIMBERLY WILSON Vr
Commission b 2062659 L"
Notary Public • Calitornia z
Fresno County '
My Comm. Expires A r 10. 2018
(seal)
State of California
County of P t ILIyvc ) ss.
On '�Ii 11e (s I j 20_((v before me, A,o i 61 irri I Ar ic,
Notary Public, personally appeared ) ri(ul) -A IlCl& ui (i ;; I I C ry t-'
proved to me on the basis of satisfactory evidence to be the person(&) whose name(s)is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(iesy, and that by his/her/t ieih signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct. VERONICA LETICIA BAR RA
commission 8 1985995
WITNESS my h nd and official seal._ =: Notary Public • California
Orange County
�1• E(Ll�6L 4 I f.tec '� f i�� Comm. Ea fres Jul 23, 2016
Signature (seal)
Express Energy Services, Inc. Page 8-3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validitv of that document.
State of CALIFORNIA
County of FRESNO
On May 12, 2016 before me, KIMBERLY WILSON, NOTARY PUBLIC, personally appeared
Kyle Wilson, proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I certify under the PENALTY OF PERJURY under the laws of the State of
California that the foregoing paragraph is true and correct.
KIMBERLY WILSON
Commission # 2062659
Notary Public -California.
a ,.,...,,. .
Fresno County
ivly Comm. Expires A r t0, 2018
WITNESS my hand and official seal.
ignature of Notary
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL
❑ CORPORATE OFFICER
❑ PARTNER(S) ❑ LIMITED
® ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
CA -IC W 24 (7100)
OF ATTACHED DOCUMENT
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under
laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International
Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of
Schaumburg, Illinois, each does hereby make, constitute and appoint:
WAYNE LAMB, KYLE WILSON,
DONNA M. SMITH and NICOLE CASKEY
JOINTLY OR SEVERALLY
Its true and lawful Attomey(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of: FIFTY MILLION ($50,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held
on the 9d' of May, 2012:
"RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President,
the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached."
a 5 GpPPOA:jT•.GBy
AA
A— SERI ;mE Steven P. Andenoq Senior Ka
PmadentofWmhinglnternanonnrCompan5]Al
1973 &aevior Via President of North Amainx Speri.ItrymC.mpeinsy e e
bON�\� B L .�1
R_
/n�romnuu\o (/
Michael A. Ilo Senior P1 rea e P alis ingTtione oneranceoma calm a
& Senior Via Pmddent of Nonh American Sperlalty Innocence Company
IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their
official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 20th day of October , 2015
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois
County of Cook ss:
On this 20th day of October 20 IL , before me, a Notary Public personally appeared Steven P. Anderson , Senior Vice President of
Washington Intemational Insurance. Company and Senior Vice President of North American Specialty Insurance Company and Michael A. Ito ,
Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance
Company, personally known to me, who being by me duly swom, acknowledged that they signed the above Power of Attorney as officers of and
acknowledged said instrument to be the voluntary act and deed of their respective companies.
[NOFT -f KSEAL
M HENNY
OTMUBIJC'STATE OFILi1NOIS M. Kenny. Noxxry Public
SSION EXPIRES 12M11212011
I, Jeffrey Goldberg , the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington
International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North
American Specialty Insurance Company and Washington Intemational Insurance Company, which is still in full force and effect.
IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 12th day of May , 20 16
Jearn Geldbeeg, Vice President & Assistant Secmery of
H ashingron Intemanond Insurance Company & Nonh Amencan Speclalry I smance Company
EXHIBIT C
INSURANCE REQUIREMENTS — PUBLIC WORKS AND CONSTRUCTION
1. Provision of Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Contract, policies of insurance of the type
and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance providing statutory benefits and Employer's
Liability Insurance with limits of at least one million dollars ($1,000,000)
each employee for bodily injury by accident and each employee for bodily
injury by disease in accordance with the laws of the State of California,
Section 3700 of the Labor Code. In addition, Contractor shall require each
subcontractor to similarly maintain Workers' Compensation Insurance and
Employer's Liability Insurance in accordance with California law for all of
the subcontractor's employees. The insurer issuing the Workers'
Compensation insurance shall amend its policy by endorsement to waive
all rights of subrogation against City, its elected or appointed officers,
agents, officials, employees and volunteers. Contractor shall submit to
City, along with the certificate of insurance, a Waiver of Subrogation
endorsement in favor of City, its elected or appointed officers, agents,
officials, employees and volunteers.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance, and if necessary umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate and two
million dollars ($2,000,000) completed operations aggregate. The policy
shall cover liability arising from premises, operations, products -completed
operations, personal and advertising injury, and liability assumed under an
Express Energy Services, Inc. Page C-1
insured contract (including the tort liability of another assumed in a
business contract).
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Contract, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit for each accident.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Contract shall be endorsed to waive subrogation against
City, its elected or appointed officers, agents, officials employees and
volunteers or shall specifically allow Contractor or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, and shall require similar written express waivers
and insurance clauses from each of its subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess liability, pollution liability, and
automobile liability, if required, shall provide or be endorsed to provide that
City, its elected or appointed officers, agents, officials employees and
volunteers shall be included as additional insureds under such policies.
C. Primary and Non Contributory. Contractor's insurance coverage shall be
primary insurance and/or the primary source of recovery with respect to
City, its elected or appointed officers, agents, officials, employees and
volunteers. Any insurance or self-insurance maintained by City shall be
excess of Contractor's insurance and shall not contribute with it.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation or nonrenewal of coverage (except
for nonpayment for which ten (10) calendar days' notice is required) for
each required coverage except Builders Risk Insurance, which shall
contain an endorsement with said required notices.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. All of the executed
Express Energy Services, Inc. Page C-2
documents referenced in this Contract must be returned to City within ten (10)
regular City business days after the date on the "Notification of Award".
Insurance certificates and endorsements must be approved by City's Risk
Manager prior to commencement of performance. Current certification of
insurance shall be kept on file with City at all times during the term of this
Contract. City reserves the right to require complete, certified copies of all
required insurance policies, at any time.
B. City's Right to Revise Requirements. The City reserves the right at any
time during the term of the Contract to change the amounts and types of
insurance required by giving Contractor ninety (90) calendar days
advance written notice of such change. If such change results in
substantial additional cost to Contractor, City and Contractor may
renegotiate Contractor's compensation.
C. Richt to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees. Contractor shall require and verify that
all subcontractors maintain insurance meeting all the requirements stated
herein, and Contractor shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage, sub-
contractors shall provide additional insured coverage with a format at least
as broad as CG 20 38 04 13.
D. Enforcement of Contract Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Exhibit A are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Contractor maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits maintained
by the Contractor. Any available proceeds in excess of specified minimum
limits of insurance and coverage shall be available to the City.
F. Self -Insured Retentions. Contractor agrees not to self -insure or to use
any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self -
Express Energy Services, Inc. Page C-3
insure its obligations to City. If Contractor's existing coverage includes a
self-insured retention, the self-insured retention must be declared to City.
City may review options with Contractor, which may include reduction or
elimination of the self-insured retention, substitution of other coverage, or
other solutions. Contractor agrees to be responsible for payment of any
deductibles on their policies.
G. City Remedies for Non Compliance. If Contractor or any subcontractor
fails to provide and maintain insurance as required herein, then City shall
have the right but not the obligation, to purchase such insurance, to
terminate this Contract, or to suspend Contractors right to proceed until
proper evidence of insurance is provided. Any amounts paid by City shall,
at City's sole option, be deducted from amounts payable to Contractor or
reimbursed by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Contractor's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City assumes
no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to
involve City.
I. Coverage not Limited. All insurance coverage and limits provided by
Contractor and available or applicable to this Contract are intended to
apply to the full extent of the policies. Nothing contained in this Contract
or any other agreement relating to City or its operations limits the
application of such insurance coverage.
J. Coverage Renewal. Contractor will renew the coverage required here
annually as long as Contractor continues to provide any Work under this
or any other Contract or agreement with City. Contractor shall provide
proof that policies of insurance required herein expiring during the term of
this Contract have been renewed or replaced with other policies providing
at least the same coverage. Proof that such coverage has been ordered
shall be submitted prior to expiration. A coverage binder or letter from
Contractor's insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be
provided to City with five (5) calendar days of the expiration of the
coverages.
Express Energy Services, Inc. Page C-4
CERTIFICATE OF INSURANCE
CHECKLIST
City of Newport Beach
This checklist is comprised of requirements as outlined by the City of Newport Beach. *
Date Received: 5/24/16 Dept./Contact Received From: Raymund
Date Completed: 6/21/16 Sent to: Raymund By: Alicia
Company/Person required to have certificate: Express Energy Services, Inc.
Type of contract: Public Works
I. GENERAL LIABILITY
EFFECTIVE/EXPIRATION DATE: 2/5116-2/5/17
A.
INSURANCE COMPANY: Landmark American Ins Co.
B.
AM BEST RATING (A-: VII or greater): A+: XIII
C.
ADMITTED Company (Must be California Admitted):
Is Company admitted in California?
❑ Yes E No
D.
LIMITS (Must be $1 M or greater): What is limit provided?
1M/2M/2M
E.
ADDITIONAL INSURED ENDORSEMENT— please attach
Yes ❑ No
F.
PRODUCTS AND COMPLETED OPERATIONS (Must
include): Is it included? (completed Operations status does
not apply to Waste Haulers or Recreation)
E Yes ❑ No
G.
ADDITIONAL INSURED FOR PRODUCTS AND
COMPLETED OPERATIONS ENDORSEMENT (completed
Operations status does not apply to Waste Haulers)
E Yes ❑ No
H.
ADDITIONAL INSURED WORDING TO INCLUDE (The City
its officers, officials, employees and volunteers): Is it
included?
E Yes ❑ No
I.
PRIMARY & NON-CONTRIBUTORY WORDING (Must be
included): Is it included?
E Yes ❑ No
J.
CAUTION! (Confirm that loss or liability of the named insured
is not limited solely by their negligence) Does endorsement
include "solely by negligence' wording?
❑ Yes E No
K.
ELECTED SCMAF COVERAGE (RECREATION ONLY):
E N/A ❑ Yes ❑ No
L.
NOTICE OF CANCELLATION:
❑ N/A E Yes ❑ No
11. AUTOMOBILE
LIABILITY
EFFECTIVE/EXPIRATION DATE: 2/5/16-215/17
A.
INSURANCE COMPANY: Allmerica Financial Benefit Ins.
B.
AM BEST RATING (A-: VII or greater) A: XV
C.
ADMITTED COMPANY (Must be California Admitted):
Is Company admitted in California?
E Yes ❑ No
D.
LIMITS - If Employees (Must be $1 M min. BI & PD and $500,000
UM, $2M min for Waste Haulers): What is limits provided?
1M
E.
LIMITS Waiver of Auto Insurance / Proof of coverage (if individual)
(What is limits provided?)
N/A
F.
PRIMARY & NON-CONTRIBUTORY WORDING (For Waste
Haulers only):
E N/A ❑ Yes ❑ No
G.
HIRED AND NON -OWNED AUTO ONLY:
❑ N/A ❑ Yes E No
H.
NOTICE OF CANCELLATION:
❑ N/A E Yes ❑ No
III. WORKERS' COMPENSATION
EFFECTIVE/EXPIRATION DATE: 1/1/16-1/1/17
A.
INSURANCE COMPANY: ACE American Insurance Company
B.
AM BEST RATING (A-: VII or greater): A++: XV
C.
ADMITTED Company (Must be California Admitted):
® Yes
❑ No
D.
WORKERS' COMPENSATION LIMIT: Statutory
® Yes
❑ No
E.
EMPLOYERS' LIABILITY LIMIT (Must be $1M or greater)
2M
F.
WAIVER OF SUBROGATION (To include): Is it included?
® Yes
❑ No
G.
SIGNED WORKERS' COMPENSATION EXEMPTION FORM:
® N/A ❑ Yes
❑ No
H.
NOTICE OF CANCELLATION:
❑ N/A ® Yes
❑ No
ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED
IV. PROFESSIONAL LIABILITY
V POLLUTION LIABILITY
V BUILDERS RISK
® N/A ❑ Yes ❑ No
® N/A ❑ Yes ❑ No
® N/A ❑ Yes ❑ No
HAVE ALL ABOVE REQUIREMENTS BEEN MET? ® Yes ❑ No
IF NO, WHICH ITEMS NEED TO BE COMPLETED?
Approved:
6/21116
Agent of Alliant Insurance Services Date
Broker of record for the City of Newport Beach
RISK MANAGEMENT APPROVAL REQUIRED (Non -admitted carrier rated less than _;
Self Insured Retention or Deductible greater than $ ) ❑ N/A ❑ Yes ❑ No
Reason for Risk Management approval/exception/waiver:
Risk Management approval needed due to GL carrier being non -admitted. 6/21/16 Sheri approved.
Approved:
Risk Management Date
* Subject to the terms of the contract.
EXHIBIT D
THE ENERGY NETWORK CITYWIDE STREETLIGHT RETROFIT PROJECT
SCOPE OF WORK
Express Energy Services, Inc. Page D-1
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network
public agencies taking
action to save energy
City -Wide Streetlight Retrofit Project
Scope of Work
The Energy Network Project ID
Prepared for
City of Newport Beach
Prepared by
The Energy Network
Scope of Work Developed by
TRC Energy Services
414/2016
This page intentionally left blank
war*
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public agencies taking
action to save energy
A Project Supported by The Energy Network
The Energy Network, administered by Los Angeles County, was authorized by the California Public Utilities
Commission to help eligible public agencies in Southern California harness their collective action, save
energy, reduce operating costs and protect precious resources. To expand public agency participation in
utility energy efficiency programs, The Energy Network is offering a range of free energy efficiency services
to assist public agencies with accelerating energy retrofits.
The City -Wide Streetlight Retrofit project at the City of Newport Beach is being supported by The Energy
Network. Participation of The Energy Network is entirely at the discretion of the City of Newport Beach and
The Energy Network may modify or terminate its services based on funding availability at any time.
The Energy Network
Table of Contents
1. Summary of Scope of Work................................................................................................
3
2. General...............................................................................................................................3
2.1 Terms and Conditions..................................................................................................
3
2.2 Prevailing Wages.........................................................................................................
5
2.3 Additional Site Specific Requirements..........................................................................
5
2.4 Project Management....................................................................................................
5
2.5 Meetings......................................................................................................................6
2.6 Logistics.......................................................................................................................6
3. Submittals...........................................................................................................................7
3.1 Preconstruction Submittals..........................................................................................
7
3.2 Close-Out....................................................................................................................
7
4. Execution............................................................................................................................8
4.1 Technical Specifications...............................................................................................
8
4.2 Warranty Requirements...............................................................................................
8
4.3 Implementation Verification..........................................................................................
8
4.4 Close-Out....................................................................................................................
9
5. City Required Special Provisions........................................................................................
9
5.1 General Provisions.......................................................................................................
9
5.2 Electrical Components................................................................................................16
Appendix A: Responsibility Matrix.............................................................................................19
Appendix B: Substitution Request Form....................................................................................20
Appendix C: Daily Report Log Form..........................................................................................21
Appendix D: Construction Punch List........................................................................................22
Appendix E: Notice of Construction Completion and Warranty Period.......................................23
Appendix F: Invoicing & Post -Installation... ...............................................................................
26
Appendix G: Street lighting Exceptions and Special Notes........................................................27
ExcludedStreetlights.............................................................................................................27
Special Installation Fixtures - White Finish............................................................................28
Special Installation Fixtures - Bird Spikes..............................................................................30
Appendix H: Draft City Contract................................................................................................31
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The Energy Network
Summary of Scope of Work
The City of Newport Beach currently owns and operates the 3,139 streetlights under this contract.
The City's streetlight inventory predominantly consists of high pressure sodium cobrahead fixtures.
The City has identified an energy conservation opportunity through the replacement of the City -
owned streetlights with Light -Emitting Diode (LED) fixtures. This project will replace existing LS -2
and LS -3 cobrahead streetlights with Leotek Green Cobra LED fixtures.
Table 1 presents the inventory of existing fixtures to be removed and replacement fixtures to be
installed:
Table 1: Existing Cobrahead Fixtures and LED Replacement Fixtures
Existing Fixtures
New Fixtures
Type
Wattage
Make/Model
Wattage
Qty. of
Fixture
HPSV
50
Leotek GCJ1-20G-MV-NW-x-GY-350-WL-PCR7-SC*
24
15
HPSV
70
Leotek GCJ1-20G-MV-NW-x-GY-580-WL-PCR7-SC*
38
686
HPSV
100
Leotek GCJ1-20G-MV-NW-x-GY-700-WL-PCR7-SC*
48
469
HPSV
150
Leotek GCM2-40E-MV-NW-x-GY-700-WL-PCR7-SC*
88
1,016
HPSV
200
LeotekGC1-60E-MV-NW-x-GY-530-WL-PCR7-SC*
101
247
HPSV
250
Leotek GC1-60E-MV-NW-x-GY-700-WL-PCR7-SC*
133
297
HPSV
250
Leotek GC1-60E-MV-NW-x-WHITE-700-WL-PCR7-SC*
133
9
HPSV
310
Leotek GC2-90E-MV-NW-x-GY-700-WL-PCR7-SC*
195
16
HPSV
400
Leotek GC2-100E-MV-NW-x-GY-700-WL-PCR7-SC*
220
51
MH
150
Leotek GCM1-30E-MV-NW-x-GY-700-WL-PCR7-SC*
69
36
MH
150
Leotek GCI-30E-MV-NW-x-WHITE-700-WL-PCR7-SC*
69
292
MH
250
LeotekGC1-60E-MV-NW-x-GY-700-WL-PCR7-SC*
133
5
Total
3,139
All fixtures located on LS -2 circuits and intersection fixtures located on LS -3 circuits will be furnished
with an individual twist lock long life photocell. All other LS -3 streetlight fixtures shall be retrofit with
photocells in a like -for -like manner, i.e. those with existing integrated photocells shall receive new
integrated photocells and those on centralized circuits will receive shorting caps. *Note, the fixture
option "SC" in the model numbers above should be used for those fixtures receiving shorting caps.
A full list of specific streetlights to be replaced with LED luminaires is provided separately in a
spreadsheet, titled Closeout Checklist. Also provided is a list of Southern California Edison (SCE) -
maintained inventory maps, in a zipped folder, titled Project Maps.
The following parties are involved during the project construction:
• City CM: Public agency representative assigned as Construction Manager
Contractor: The installation contractor
2. General
2.1 Terms and Conditions
Contractor will adhere to the following terms and conditions throughout the project:
a) Contractor will conduct all work during times outlined in the City of Newport
Beach's Special Provision in Section 5.
b) A sample contract from the City can be found in Appendix H. The submittal
of a bid proposal constitutes as acceptance of all terms, conditions and
requirements stated in the sample contract.
c) Contractor will comply with safety requirements and practices in accordance
with City requirements described in Section 5, Cal/OSHA., and any agency
having jurisdiction.
d) Contractorwill do all that is necessaryto maintain a safe working environment
for in accordance with the City of Newport Beach's Special Provision in
Section 5.
e) Contractor will work with the City facility staff to understand and abide by any
site-specific security procedures.
f) Contractor will be diligent in following the technical specifications set forth in
this Scope of Work and leave the construction sites with no damage to streets
and roadways, sidewalks, medians, traffic signals, street and roadway
signage, fixture poles and arms, landscaping, and other site features and
characteristics.
g) The site will be, at the conclusion of work each day, left in a condition in
accordance with the City of Newport Beach's Special Provision in Section 5.
h) Contractor is responsible for securing all necessary permits (including
business license and encroachment permit) and will abide by local laws and
regulations.
i) All work will be performed in accordance with all national, state, and local
codes.
j) It is the Contractor's responsibility to include the proper Adjustment Factor(s)
and the necessary tasks and quantities in the Price Proposal for completion
of the work described herein. The risk associated with incorrect Adjustment
Factor(s), missing tasks, and inaccurate quantities from the Price Proposal
shall be borne by the Contractor.
k) Contractor's Price Proposal is based on the final and approved Detailed
Scope of Work and per the inventory shown on the Closeout Checklist
(provided as a separate spreadsheet file) and the corresponding replacement
fixture mapping Tables 1, considered as the Base Price. Contractor is to
provide unit -based pricing, for each fixture type and size, as part of this Price
Proposal.
1) Contractor will be compensated for work performed and fixtures installed. Any
increase on the Base Price due to larger inventory will require written
approval by the City and will follow procedures set forth for change orders.
Any decrease on Base Price due to smaller inventory will result in a lower
Base Price to the Contractor.
m) Prior to ordering of equipment and fixtures, Contractor is to verify fixture
quantities, types and installation needs. Final project invoice price will be
4
The Energy Network
based upon the quantity of each fixture type installed multiplied by the unit
price for that fixture.
n) Contractor will provide clear and complete invoices with sufficient project
information per City and utility requirements (Appendix F).
o) No contractor or subcontractor may be listed on a bid proposal for a public
works project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor
Code section 1771.1(a)].
p) No contractor or subcontractor maybe awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5.
q) This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
2.2 Prevailing Wages
Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor
Code and the State of California prevailing wage laws.
2.3 Additional Site Specific Requirements
Contractor will secure all necessary permits to abide by local laws and regulations.
2.4 Project Management
Contractor will fulfill the following requirements to facilitate project management:
a) Contractor will perform the roles and assume responsibilities as per the responsibility
matrix provided in Appendix A.
b) If Contractor proposes substituting a piece of equipment different from the design,
Contractor will submit a substitution request with the bid proposal — Appendix B.
Substitution requests must be provided to the City and approved before the submittal
of the proposal.
c) Contractor will provide an overall schedule of each week in accordance with the
City of Newport Beach's Special Provision in Section 5.
d) At the end of each shift, Contractor will provide a daily progress report log for that
shift to the City Construction Manager to facilitate next -day verification/inspection;
communication will also include problems (e.g., access issues) and details for the
next day's work schedule — Appendix C. The daily work performed logs, may be
delivered to the City on a weekly basis.
e) The contractor and/or the City can initiate a supplemental task order. All parties are
responsible for reviewing supplemental task orders
f) Contractor will notify the City CM when the project has been completed.
5
• Close-out will include true -up of the quantity of each retrofit code installed.
• City CM will generate punch list items. Contractor will perform punch list
items.
• Contractor will furnish the final construction As -Built Documents as described
below.
• Contractor will cooperate with testing process and final inspection.
2.5 Meetings
The Contractor will attend the following meetings complete with preparation and follow-up:
a) Pre -construction logistics meeting —for introduction to team members, to understand
roles and responsibilities, to discuss the construction schedule, and to learn the
submittal transmittal process. At the pre -construction meeting, the City CM and the
Contractor will establish a mechanism for ongoing verification and inspection of work.
b) Construction kick-off meeting — to resolve any remaining pre -construction issues and
begin onsite construction.
c) Submittal review meetings, as required - for discussion of major submittal -related
issues that cannot be resolved through the submittal transmittal process.
d) Periodic construction meetings, as needed — to discuss punch list items, safety
issues and the construction progress.
e) Final job walk — to convey substantial completion to project team members and
request final acceptance. The Contractor will schedule this meeting and the City CM
plus facility personnel shall attend.
f) Contractor will review meeting minutes circulated after key meetings and resolve all
action items assigned to the Contractor by the due date indicated therein.
2.6 Logistics
Contractor will coordinate logistics with the City to ensure safe and timely execution of the
work. At a minimum the Contractor will perform the following activities:
a) Contractor will provide a safety briefing upon approval of the construction schedule
and prior to the start of construction.
b) Contractor will develop an appropriate traffic safety plan.
c) Contractor will comply with safety requirements and practices as outlined in the NJ PA
contract and in compliance with local City requirements and in accordance with
Cal/OSHA.
d) The Contractor will be responsible for notifying residents and businesses in the
area of construction in accordance with the City of Newport Beach's Special
Provision in Section 5.
e) Contractor will do everything necessary to maintain a safe working environment for
its employees, City employees, facility tenants, and the general public.
f) A plan for storage and staging area(s) will be determined during the pre -construction
meeting.
g) Contractor will be responsible for the security of the Contractor's property,
equipment, construction materials and all other items on the staging area or
construction site.
The Energy Network
h) Contractor will check in with the City CM at the start of each shift. The City will
facilitate access to scheduled locations.
i) Contractor will coordinate with the City CM prior to moving the Contractor's
equipment, tools, and materials onto the construction site at the start of the project.
3. Submittals
The City would prefer that documents be submitted as electronic copies when possible. Contractor
will provide submittals as outlined below:
3.1 Preconstruction Submittals
Within ten (10) working days of approval of the construction schedule, Contractorwill provide
the following submittals:
• Proposed construction schedule with major milestones indicated. May include but
not limited to:
o Equipment order
o Anticipated equipment delivery date
o Construction start and completion by site or major area
o Project walk through and punch list development
o Project sign off
• Work Plan
• Traffic Control Plan
• Safety Plan submittal per Cal OSHA standards
• Construction Permits
• Product data for the equipment specified
o All new fixtures as specified in Table 1
o Long -Life Photocell
• Mounting details for new fixtures
3.2 Close -Out
Within ten (10) working days of notifying the City CM of substantial completion, Contractor
will provide the following:
a) Final updated "as built' records of all newly installed LED streetlights, including all
wattages, pole numbers and locations; this includes a copy of the Closeout Checklist
spreadsheet that has been updated by the Contractor to reflect the full inventory of
removed and installed fixtures, as verified in the field.
b) Final signed -off punch list — Appendix D
c) Executed Notice of Construction Completion and Warranty Period —Appendix E
d) O&M manuals for installed equipment
e) Materials list of components installed for reordering purposes
f) Material recycling documents
g) Warranty documentation for installed equipment
7
Submittals will not be considered complete until they are reviewed and approved by the City.
Contractor will make corrections noted and transmit the revised submittal for approval.
4. Execution
4.1 Technical Specifications
Installations
a) The contractor will remove existing High -Pressure Sodium (HPS), metal halide (MH),
Mercury Vapor (MV) and incandescent (INC) street lighting cobrahead fixtures and
replace the fixtures with LEDs as specified in Table 1. In the event that the fixture in
the field does not match the fixture specified in the Closeout Checklist for a particular
pole, the contractor shall submit an RFI to the City to verify what type of fixture should
be installed. The contractor shall then correct the Closeout Checklist to list the actual
fixture removed (type and wattage) and the actual fixture installed (type and wattage).
b) The contractor will ensure that installed fixtures are level to the roadway, per
manufacturer installation procedures.
c) The contractor will verify in the field that the photocells and light fixtures function
properly after installation. Both a day and night verification will be required.
d) The contractor will furnish labor, materials and incidentals including, but not limited
to, complete lighting fixtures and wiring necessary for the streetlights to be replaced
on existing street lighting poles for 120/240 volt circuit street lighting systems.
e) The contractor will manage delivery and staging of material to the site, including any
secured storage considerations.
f) The contractor will properly dispose of all removed fixtures and non -recyclable
materials including hazardous waste, such as lead-based material in accordance
with requirements set forth by the City and all agencies having jurisdiction.
g) The contractor will be responsible for maintaining traffic control during installation.
h) During installation, the contractor will ensure that all fixtures and poles have Utility -
compliant labeling and badging and will install or replace all labels and/or stickers as
required.
4.2 Warranty Requirements
All Work furnished shall be guaranteed by the Contractor against defective materials,
workmanship and/or improper performance for a period of one year after final acceptance of
the Work.
Contractor is to provide extended warranty options as separate line items on Price Proposal
for the City's consideration.
Manufacturer's warranties and all associated documentation for all installed products shall
be provided and attributed to the City.
4.3 Implementation Verification
a) Contractor will provide a list of fixtures that have been removed and fixtures that
have been installed each week, in the form of an updated Closeout Checklist.
b) At the completion of the project, the Contractor will supply to the City a completed
Closeout Checklist spreadsheet and any other documentation stated in the City
of Newport Beach's Special Provision Section 5.
The Energy Network
c) The Contractor will observe streetlights to confirm proper operation of photocells
and fixtures. The Contractor will observe operation of the street lights during
daylight hours to confirm lights are off, and during night time hours to confirm
lights are on. The Contractor will be responsible for replacing all non-functioning
photocells and/or fixtures.
4.4 Close -Out
For project close out, Contractor will complete the following tasks:
a) The Contractor will participate with the City in review of the punch list and the
final job walk. The Contractor will correct any remaining punch list items before
final acceptance is granted.
b) Within ten (10) working days of notifying the City CM of substantial completion,
the Contractor will train City personnel in all aspects of routine operation,
maintenance, and safety of the LED lighting fixtures installed.
c) Deliver all required closeout documents, as listed in Section 3.2.
5. City Required Special Provisions
The following section includes provision requested by the City as part of the scope of work.
All work necessary for the completion of this contract shall be done in accordance with (1)
these Special Provisions; (2) replacement inventory; (3) the City's Standard Special
Provisions (2004 Edition), including Supplements; (4) Standard Specifications for Public
Works Construction (2009 Edition), including Supplements; and 5) Caltrans Standard
Specifications (Latest Edition). Copies of the Standard Special Provisions may be
purchased at the Permit Counter at Public Works Department or found online on the City's
website. Copies of the Standard Specifications may be purchased from Building News, Inc.,
online at www.bnibooks.com.
5.1 General Provisions.
5.1.1 Scope and Control of Work
a) Work to Be Done. The work necessary for the completion of this contract consists of
mobilization, providing traffic control, distributing construction notifications, furnishing and
installing street lighting facilities and appurtenances, and all other items to complete work
in place.
5.1.2 Changes in Work
a) Work by Contractor. To the sum of the costs and markups provided for in this subsection, 1
percent shall be added for bonding compensation.
5.1.3 Control of Materials
a) Inspection and Testing. All material and articles furnished by the Contractor shall be
subject to rigid inspection, and no material or article shall be used in the work until it has
been inspected and accepted by the City. The Contractor shall furnish the City full
information as to the progress of the work in its various parts and shall give the City timely
(48 -hours minimum) notice of the Contractor's readiness for inspection. Submittals are
required for all construction material.
The City shall select an independent testing laboratory and pay for all testing as specified
in the various sections of the Standard Specifications and these Special Provisions. When,
in the opinion of the City, additional tests and retesting due to failed tests or inspections are
required because of unsatisfactory results in the manner in which the Contractor executed
the work, such tests and inspections shall be paid for by the Contractor.
5.1.4 Utilities
a) Protection. In the event that an existing pull or meter box or cover is damaged by the Work
and is not re -useable, the Contractor shall provide and install a new pull or meter box or
cover of identical type and size at no additional cost to the City.
b) Salvaged Materials. The Contractor shall work with the City, at no additional charge,
regarding the salvaging and disposal of (20) existing street light standards and luminaires,
as the City would like the opportunity to salvage a limited amount of usable parts prior to
contractor disposal. The Contractor shall make arrangements for the delivery of salvaged
materials by contacting Dave Ichikawa with the Newport Beach Utilities Division at (949)
718-3431.
5.1.5 Prosecution, Progress and Acceptance of the Work
a) Construction Schedule and Commencement of Work. The time of completion as specified in
Section 5.1.5b, shall commence on the date of the 'Notice to Proceed." No work shall begin
until a "Notice to Proceed" has been issued, a pre -construction meeting has been conducted,
and a schedule of work has been approved by the City. The Contractor shall submit a
construction schedule to the City for approval a minimum of ten working days prior to
commencing any work. The schedule may be bar chart or CPM style. The Contractor shall
complete the new service installations prior to commencing other items of work.
The City will review the schedule and may require the Contractor to modify the schedule to
conform to the requirements of the Contract Documents. If work falls behind the approved
schedule, the Contractor shall be prohibited from starting additional work until the
Contractor has exerted extra effort to meet the original schedule and has demonstrated
tile ability to maintain the approved schedule in the future. Such stoppages of work shall in
no way relieve the Contractor from the overall time of completion requirement, nor shall it be
construed as the basis for payment of extra work because additional personnel and
equipment were required on the job.
b) Time of Completion
a. General. The Contractor shall order the required materials from the suppliers within
10 consecutive working days after the initial Notice to Proceed and shall establish a
hard delivery date with the supplier. The 10 consecutive working days is to allow for
the contractor to verify the lighting equipment inventory prior to ordering materials.
10
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The Contractor shall complete all work under the Contract within 60 consecutive
working days of material delivery or the supplier commitment day, whichever is
earlier.
The Contractor shall ensure the availability of all material prior to the start of work.
Unavailability of material will not be sufficient reason to grant the Contractor an
extension of time for 100 percent completion of work.
b. Working Days. Any City holiday, defined as January 1st (New Year's Day), the third
Monday in January (Martin Luther King Day), the third Monday in February
(President's Day), the last Monday in May (Memorial Day), July 4th, the first Monday
in September (Labor Day), November 11th (Veterans Day), the fourth Thursday and
Friday in November (Thanksgiving and Friday after), December 24th, (Christmas
Eve), December 25th (Christmas), and December 31 st (New Year's Eve). If January
1 s\ July 4th, November 11th, December 24th, December 25th or December 31 st falls
on a Sunday, the following Monday is a holiday. If January 1st, July 4th,
November11th December 24th December 25th or December 31st falls on a
Saturday, the Friday before is a holiday. If a working day conflicts with City -approved
special events, the Contractor shall modify working day/hours to accommodate said
event.
c. Working Hours. Normal working hours are limited to 7:30a.m. to 4:30p.m., Monday
through Friday. All work requiring the closure of vehicular travel lane(s) along a major
arterial, as defined by the City, may be limited to between 9:00 a.m. and 3:00 p.m.
only. The Contractor, subcontractors, suppliers, etc., shall not generate any noise at
the work site, storage sites, staging areas, etc., before or after the normal working
hours prescribed above. Should the Contractor elect to work outside normal working
hours, Contractor must first obtain special permission from the City. The request
may be for 4:30 p.m. to 6:30 p.m. on weekdays or 8:00 a.m. to 6:00 p.m. on Saturday
only. A request for working during any of these hours must be made at least 72
hours in advance of the desired time period. A separate request must be made for
each work shift. The City reserves the right to deny any or all such requests.
Additionally, the Contractor shall pay for supplemental inspection costs of $216.00
per hour when such time periods are approved.
d. Liquidated Damages. Execution of the Contract shall constitute agreement by the
City and Contractor that $500.00 per day is the minimum value of the costs and
actual damage caused by the failure of the Contractor to complete the Work within
the allotted time. The intent of this section is to emphasize to the Contractor
the importance of prosecuting the work in an orderly preplanned continuous
sequence so as to minimize inconvenience to residences, businesses, vehicular and
pedestrian traffic, and the public as a result of construction operations.
5.1.6 Responsibilities of the Contractor
a) Public Convenience and Safety
11
a. Traffic and Access. The Contractor shall provide traffic control and access in
accordance with Section 7-10 of the Standard Specifications and the Work Area
Traffic Control Handbook (W.A.T.C.H.), latest edition, also published by Building
News, Inc.
When working on any section of the Pacific Coast Highway, the Contractor is to notify
the City so that proper communications and documentation can be supplied to
Caltrans. Additional traffic control measure and documentation may be required by
Caltrans for such work.
Pedestrian access to all storefronts, offices, residences, etc., within the limits of work
must be maintained at all times. The Contractor shall cooperate with the City to
provide advance notice to any and all establishments whose access will be impacted
by construction operations, particularly sidewalk construction. The Contractor shall
furnish and install signage, barricades, delineators, yellow safety ribbon, and any
other measures deemed necessary by the City to safely direct the public around
areas of construction, and into (and out -of) the affected establishments. Such
measures shall be shown on the Detailed Traffic Control Plans.
b. Storage of Equipment and Materials in Public Streets. Construction materials and
equipment may only be stored in City right-of-way or property if approved by the City.
It is the Contractor's responsibility to obtain an area for the storage of equipment and
materials. The Contractor shall obtain the City's approval of a site for storage of
equipment and materials prior to arranging for or delivering equipment and materials
to the site. Prior to move -in, the Contractor shall take photos of the laydown area.
The Contractor shall restore the Iaydown area to its pre -construction condition. The
City may require new base and pavement if the pavement condition has been
compromised during construction.
c. Street Closures, Detours and Barricades. Any streets above 45 miles per hour, or
defined as a major arterial, will require a traffic control plan. The Contractor shall
submit to the City - at least five working days prior to the pre- construction meeting -
a traffic control plan showing typical closures and detour plans(s). The Contractor
shall be responsible for processing and obtaining approval of traffic control plans
from the City's Traffic Engineer. The Contractor shall adhere to the conditions of the
traffic control plan. Typical closures shall conform to the provisions of the WORK
AREA.
TRAFFIC CONTROL HANDBOOK (W.A.T.C.H.), Latest Edition. Traffic control and
detours shall incorporate the following items:
I. A traffic control plan is required for work along a major arterial, as defined by
the City, and shall be prepared and signed by a California registered Traffic
Engineer.
ii. Emergency vehicle access shall be maintained at all times.
iii. All advanced warning sign installations shall be reflectorized and/or lighted.
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The Energy Network
iv. The Contractor shall accommodate the City's trash collection. If the
Contractor elects to work on a street during its trash collection day, it shall be
the Contractor's responsibility to make alternative trash collection
arrangements by contacting the City's Refuse Superintendent, at (949) 718-
3468 and all affected property owners.
v. Sidewalk closures in nonresidential areas, or as determined by the City, shall
be set with barricades and SIDEWALK CLOSED signs on barricades at the
closure and SIDEWALK CLOSED USE OTHER SIDE signs on barricades at
the closest crosswalk or controlled intersection.
vi. Sidewalk closures in residential areas, or as determined by the City, shall be
set with barricades and SIDEWALK CLOSED signs on barricades at the
closure.
vii. Bike lane closures shall have BIKE LANE CLOSED AHEAD, BIKE LANE
CLOSED, and SHARE THE ROAD/BICYCLE WARNING (combination) signs
mounted on barricades in order on the approach and at the closure.
d. Safety.
Safety Orders. The Contractor shall be solely and completely responsible for
conditions of the job -site, including safety of all persons and property during
performance of the work, and the Contractor shall fully comply with all State,
Federal and other laws, rules, regulations, and orders relating to the safety of
the public and workers.
The right of the City's Representative to conduct construction review or
observation of the Contractor's performance shall not include review or
observation of the adequacy of the Contractor's safety measures in, on, or
near the construction site.
"No Parking" Signs, The Contractor shall install, and maintain in place "NO
PARKING -TOW AWAY" signs (even if streets have posted "NO PARKING"
signs) which he shall post at least forty-eight hours in advance of the need
for enforcement. The signs will be provided at no cost to the Contractor.
However, the City reserves the right to charge $1.50 per sign following any
excessive abuse or wastage of the signs by the Contractor. In addition, it shall
be the Contractor's responsibility to notify the City's Police Department at
(949) 644-3717 for verification of posting at least forty-eight hours in advance
of the need for enforcement. The signs shall (1) be made of white card stock;
(2) have minimum dimensions of 12 -inches wide and 18 -inches high; and (3)
be City of Newport Beach "Temporary Tow -Away, No Parking" signs, which
are available at the Public Works Department public counter.
The Contractor shall print the hours and dates of parking restriction on the
"NO PARKING -TOW AWAY" sign in 2 -inch high letters and numbers. A
sample of the completed sign shall be reviewed and approved by the City
prior to posting.
13
iii. Notices to Residents and Businesses. If any work beyond the replacement of
the luminaire is to be done, the Contractor shall deliver a construction notice
to residents and businesses within 500 feet of the work area at least 48 hours
prior to starting work, describing the project and indicating the limits of
construction. All HOA areas will require notifications from the contractor. The
City will provide the notices.
An interruption of work at any location in excess of seven (7) calendar days
shall require re -notification. The Contractor shall insert the applicable dates
and times at the time the notices are distributed.
The written notices will be prepared by the City, but shall be completed and
distributed by the Contractor. Errors in distribution, false starts, acts of
God, strikes or other alterations of the schedule will require Contractor re -
notification using an explanatory letter furnished by the City.
b) Contractors Licenses. At the time of the award and until completion of work, the Contractor
shall possess a valid "A" or "C-10" Contractor's License. The Contractor shall have
maintained a contractor's license for at least five years and completed, at a minimum, three
comparable sized streetlight retrofit projects. At the start of work and until completion of work,
the Contractor and all Sub- contractors shall possess a valid Business License issued by the
City of Newport Beach.
Contractors Records/As-Built Documents.
c) The Contractor shall update the streetlight inventory based on what is found in the field. The
information shall include, base case fixture type and wattage, installed case fixture model,
address/location of streetlight, streetlight identification number and streetlight meter number.
If a fixture is unmetered, the inventory shall be updated to say so. The updated inventory
shall be presented to the City in the form of an Excel spreadsheet.
The Contractor shall maintain books, records, and documents in accord with generally
accepted accounting principles and practices. These books, records, and documents shall
be retained for at least three years after the date of completion of the project. During this
time, the material shall be made available to the City. Suitable facilities are to be provided
for access, inspection, and copying of this material.
5.1.7 Measurement and Payment
a) Payment. The unit prices bid for each item of work shown on the proposal shall include full
compensation for furnishing the labor, materials, tools, and equipment and doing all the
work, including restoring all existing improvements, to complete the item of work in place
and no other compensation will be allowed thereafter. Payment for incidental items of work
not separately listed shall be included in the prices shown forthe other related items of work.
The schedule of values shall be organized based on the items listed below, and pricing shall
be negotiated before the NTP date. See attached Schedule of Values excel workbook for
submittal with the Cost Proposal. The following items of work pertain to the bid items
included within the Proposal:
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Item No.1 Mobilization and Demobilization: Work under this item shall include, but
not limited to, the cost of all labor, equipment, and material for mobilization, providing bonds,
insurance and financing, obtaining an equipment and material storage site, construction
surveying, preparing the BMP Plan, preparing and updating construction schedule, providing
submittals, attending all construction meetings, demobilization, completing all reporting
documents, and all other related work as required by the Contract Documents.
Item No. 2 Traffic Control: Work under this item shall include, but not limited to, the cost of
all labor, equipment, and material for delivering all required notifications, posting signs and
notifying residents and businesses. In addition, the Contractor shall submit to the City - at
least ten working days prior to the pre -construction meeting - a traffic control plan showing
typical closures and detour plan(s). A traffic control plan is required for work along and
affecting major arterials and shall be prepared and signed by a California registered Traffic
Engineer. The Contractor shall be responsible for processing and obtaining approval of
traffic control plans from the City's Traffic Engineer. The Contractor shall adhere to the
conditions of the traffic control plan. Typical closures shall conform to the provisions of the
WORK AREA TRAFFIC CONTROL HANDBOOK (W.A.T.C.H.), Latest Edition.
Item No. 3 Replace and install new Leotek LED luminaires: Streetlight luminaires shall be
removed and replaced based on streetlight inventory provided by the City. Work under this
item shall include, but is not limited to, the cost of all labor, equipment and materials for
removing existing street light standard and installing new street light standard on existing
foundation, as shown on plan or as directed by the City; furnishing and installing new fixtures
with shorting cap; disposing of excess excavated materials; installing pole number tag as
directed by the City; furnishing and installing sign(s)as directed by the City; and all other
items to complete work in place.
All fixtures shall be colored gray, with the exception of the (301) fixtures near Fashion Island
designated in Appendix G: Street lighting Exceptions and Special Notes. The fixtures
designated in Appendix G: Street lighting Exceptions and Special Notes shall be colored
white. The fixtures designated to be white are also specified in the Closeout Checklist. The
contractor shall work with the manufacturer and City to procure the correct finish color for
these fixtures.
Some fixtures included in the 3,139 fixture inventory may need to be excluded from the
scope of work. If a fixture in the inventory is found to be located at the intersections noted in
Appendix G: Street lighting Exceptions and Special Notes, it shall be excluded from the
scope of work and not replaced. The contractor shall work with the City to verify the excluded
fixtures and update pricing accordingly. Additionally, light fixtures found to be owned by an
Agency other than the City of Newport Beach shall not be replaced. Maps of Edison owned
LS -1 fixtures are available for use as references.
Item No. 4 Install Bird Spider Kits: Furnish and install bird spike kits on the (10) fixtures
designated in Appendix G: Street lighting Exceptions and Special Notes Excluded
Streetlights. The fixtures designated to have bird spikes are also specified in the streetlight
15
inventory. The contractor shall ensure that the kits are securely mounted to the fixtures.
Additionally, the contractor shall furnish and deliver (63) bird spike kits to the City which they
shall install at their own discretion.
Item No. 5 Furnish and Install Photocells: The Contractor shall purchase (2,300) Fisher
Pierce, twist lock photocells and (875) shorting caps. The Contractor shall install the long life
Fisher Pierce, twist lock photocells on LED intersection light fixtures on LS -3 circuits and all
fixture located on LS -2 circuits. For LS -3 street lighting circuits (not at intersections), a like -
for -like replacement shall be done. Those fixtures that currently have photocells, shall have
photocells installed on the new LED fixtures. Those fixtures on circuits with centralized
photocells shall have shorting caps installed on the new LED fixtures. This item shall
include, but is not limited to, the cost of all labor, equipment and materials for installing a
photocell or shorting cap on the new LED fixtures, such as: furnishing and installing
photocells and shorting caps, testing and disposal of all associated waste materials. The
contractor shall test the operation of the photocells before completing installation. Any
additional photocells and shorting caps remaining after the installation has been completed
shall be furnished and delivered to the City.
Item No. 6 Furnish House Side Shields: The Contractor shall furnish and delivered to the
City 320 house side shields from the manufacturer. The City will install the glare shields at
their discretion.
Item No. 7 Update Inventory: The Contractor shall update the streetlight inventory as
described in Section 5.1.6(c). The updated inventory shall be presented to the City in the
form of an Excel spreadsheet.
Option - Item No. 1 Intersection Photometric Verification: The City may request photometric
reading at certain intersections. With the request and approval by the City the contractor
shall measure the foot-candle levels in the requested intersection and verify that they meet
the requirements described in Caltrans Traffic Manual Chapter 9-10.3. The Contractor shall
keep a detailed list documenting the foot-candle levels at every intersection measured and
furnish it to the City upon completion. Payment forthe photometric verification shall be priced
on a per intersection basis.
Deduct Option — Item No. 1 Staging and Storage on City Property: This item shall be shown
as a deduction from the proposal considering the following situation. The City shall provide
a staging area for the Contractor to store both materials and equipment on City property.
The storage area would be roughly 700 square feet for bidding purposes. The deduction
amount should come from any cost reduction realized by the Contractor for staging in the
City versus at the Contractor's own facility.
5.2 Electrical Components
5.2.1 Materials
a) New LED Luminaires
LED Luminaires shall be:
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The Energy Network
Leotek Green Cobra LED Roadway Fixtures
• 24 watt 2400 Lumen, Multiple Voltage, GCJ1-20G-MV-NW-x-xx-350-WL-PCR7-SC
38 watt 3700 Lumen, Multiple Voltage, GCJ1-20G-MV-NW-x-xx-580-WL-PCR7-SC
48 watt 4400 Lumen, Multiple Voltage, GCJ1-20G-MV-NW-x-xx-700-WL-PCR7-SC
• 69 watt 7000 Lumen, Multiple Voltage, GCM1-30E-MV-NW-x-xx-700-WL-PCR7-SC
88 watt 9000 Lumen, Multiple Voltage, GCM2-40E-MV-NW-x-xx-700-W L-PCR7-SC
• 101 watt 10400 Lumen, Multiple Voltage, GC1-60E-MV-NW-x-xx-530-WL-PCR7-SC
• 133 watt 13400 Lumen, Multiple Voltage, GC1-60E-MV-NW-x-xx-700-WL-PCR7-SC
• 180 watt 17700 Lumen, Multiple Voltage, GC1-80E-MV-NW-x-xx-700-WL-PCR7-SC
195 watt 19800 Lumen, Multiple Voltage, GC2-90E-MV-NW-x-xx-700-WL-PCR7-SC
• 220 watt 22000 Lumen, Multiple Voltage, GC2-100E-MV-NW-x-xx-700-WL-PCR7-SC
• 260 watt 22000 Lumen, Multiple Voltage, GC2-120E-MV-NW-x-xx-700-WL-PCR7-SC
LED luminaires shall be warranted a minimum of 10 years from the date of project
acceptance.
Type II optics shall be used for standard street luminaires, while Type III optics shall be used
for intersection luminaires. The "X' found in the model numbers shall be replaced with a "2"
for a Type II optic and a "3" for a Type III optic.
Fixture option "SC' in the model numbers above should only be used for the streetlights
controlled by centralized photocells, which require shorting caps.
b) Existing Electrical Infrastructure. The contractor shall replace the luminaire only, and leave
the existing electrical infrastructure in place.
c) Photocells. Photocells installed on all fixtures shall be long life Fisher Pierce, twist lock.
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18
The Energy Network
Appendix A: Responsibility Matrix
Task
City CM
Contractor
Construction
Secures Construction Permit (If
applicable)
S/R
P
Prepares Construction Schedule
R/A
P
Perform Construction
P
Submittals and RFIs
R/A
P
Review & Approve InvoicesP
Process Invoices
P
Inspection of Work
P
Construction Progress Reports/Log
R
P
Initiate Change Orders
R/A
P/R
Prepare Meeting Agendas/Minutes
P
R
Attend Project Meetings
P
P
Installation Verification
S
P
Develop Punch Lists
S
P
Correct Punch List Items
R/A
P
O&M Manuals and Training
R/A
P
Final Inspection
P/A
S
Acceptance
P/A
P = Primary; S = Support; R = Review, A = Approval
City CM = Public Agency Assigned Construction Manager
Contractor = Construction Firm
19
Appendix B: Substitution Request Form
[Sample Form]
SR #:
Task Order #:
Project Name:
Contractor:
Subject:
Spec. Section:
Page #:
Substitution Request Form
Dwg. #:
Sub:
PRIORITY: ❑ Routine ❑ Urgent ❑ Please Expedite
PM USE ONLY
Directed To:
Date Received:
Date Transferred:
Date Received:
Date Transferred:
INFORMATION NEEDED
Bid Item:
Justification:
Cost Comparison to Original Product:
Time Impact:
Quality Impact:
Maintenance Impact:
Warranty Impact:
Safety Impact:
Energy Usage Impact:
Product Lifecycle Impact:
Date Contractor
REPLY
Date Reviewer
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The Energy Network
Appendix C: Daily Report Log Form
[Sample Form]
DAILY REPORT LOG
Task Order #: Daily Report #: _
Project Name: [Category] Date Submitted:
Contractor:
CREW MEMBER LOG (All names of those present on
including; PM, Consultant, vendors, deliveries, etc.)
NAME
1.
6.
2.
7.
3.
8.
4.
9.
5.
10.
Date
Date of Shift:
NAME
Contractor Foreman/Supervisor Signature
Daily record of work performed, location, work completed, any issues that occurred onsite during
the work shift, including but not limited to project milestones, problems, complaints, and safety
related issues:
Date
Contractor Foreman/Supervisor
21
Appendix D: Construction Punch List
[Sample Form]
CONSTRUCTION PUNCHLIST
❑ Lighting ❑ Mechanical/Controls ❑ Other
Contractor:
Task Order #:
Facility Name: ;C&t:.g-1;yj
Facility Address:
Note: Refer to the line -by-line construction record by reference number when available.
Approximate Date
Item # Description of Punch List Item Value Completed
Approximate Total Value:
❑ There are no Punch list Items at this time.
Punch List Created by:
Contractor Representative Date
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The Energy Network
Appendix E: Notice of Construction Completion and Warranty Period
[Sample Form]
To: City Representative
From:
(Contractor's Name and Company)
Task Order #:
Project Name:
1) Date of final inspection:
2) Date of construction completion:
3) Warranty period begins:
Warranty Length:
4) Additional Warranties, if any:
Warranty Type:
Warranty Period begins:
Warranty Length:
5) Have as-builts and other Project documents been submitted?
Contractor Signature
City Representative Signature
Ends:
Ends:
Yes No Not Applicable
Date:
Date:
(Contractor: After completion of the project, send signed form to City Representative to complete
Performance Evaluation on back page. This form must be completed prior to final invoice and
payment.)
23
City Representative: After completion of the performance evaluation below, send signed form to The
Energy Network Project Manager. This form must be completed prior to approval of the final invoice
and payment.
Contractor Evaluation
Value: 0 -Low;
4 -High
Note:
Quality of Work:
Timely Performance:
Working Relationship with City and
facility Staff:
Competency to Perform
Work/Service:
Sensitivity to Citizen Contact:
Understanding of Project:
Problems Encountered After
Project Completed:
Responsiveness to Problems
During Project:
Date:
City Representative Signature
Date:
The Energy Network Project Manager
24
The Energy Network
25
Appendix F: Invoicing & Post -Installation
In order to quickly and effectively support the City in obtaining Utility incentives and On Bill
Financing funds, the Contractor shall ensure that the Invoice includes the following
information:
1. Contractor Name and Address
2. Customer Name and Address
3. Invoice Date
4. Installation Date
5. Installation Location Name and Address
6. Itemized list of materials by:
a. Quantity
b. Make
c. Model
d. Text Description
e. Fully Burdened Line or Extended Price
26
The Energy Network
Appendix G: Street lighting Exceptions and Special Notes
Excluded Streetlights
The luminaires located at the intersections listed in the table below shall be excluded from the
scope of this project and will not be retrofitted.
Intersection
Pacific Coast Highway
Irvine Terrace
Pacific Coast Highway
Newport Center Drive
Pacific Coast Highway
Avocado Avenue
Pacific Coast Highway
MacArthur Boulevard
Pacific Coast Highway
Goldenrod Avenue
Pacific Coast Highway
Iris Avenue
Pacific Coast Highway
Marguerite Avenue
Pacific Coast Highway
Orchid Avenue
Pacific Coast Highway
Poppy Avenue
Pacific Coast Highway
Morning Canyon Road
Pacific Coast Highway
Cameo Shores/Highland
Pacific Coast Highway
Pelican Pointe Drive
Dover Drive
Cliff Drive
Dover Drive
16th Street/Castaways Lane
Dover Drive
Westcliff Drive
Irvine Avenue
Dover Drive
Newport Boulevard
32nd Street
Newport Boulevard
Finley Avenue
Newport Boulevard
Via Lido
Newport Boulevard
30th Street
MacArthur Boulevard
San Joaquin Hills Road
San Miguel Drive
Pacific View Drive
27
Special Installation Fixtures - White Finish
The 301 fixtures noted on the map below shall have a white finish. A PDF version is on the next
page. The Closeout Checklist also specifies which fixtures shall have a white finish.
M
The Energy Network
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29
Special Installation Fixtures - Bird Spikes
The following fixtures shall be installed with bird spikes.
City Street
Lighting Code
TEN ID
Location
SLC6005
L53AR1755
2310 CHANNEL RD STL, NEWPORT BEACH
92661
SLC6004
LS3AR1756
2310 CHANNEL RD STL, NEWPORT BEACH
92661
SLC6003
LS3AR1757
2310 CHANNEL RD STL, NEWPORT BEACH
92661
SLC8144
BALBOA PIER
SLC8145
BALBOA PIER
SLC8147
BALBOA PIER
SLC0196
BALBOA PIER
SLC0005
2310 CHANNEL RD STL
SLC0004
2310 CHANNEL RD STL
SLC0003
2310 CHANNEL RD STL
Several other fixtures were requested by the City to be installed with bird kits but were not part of
the scope of this project. The remaining (63) bird spike kits shall be furnished and delivered to the
City to be installed at their own discretion.
30
The Energy Network
Appendix H: Draft City Contract
This page intentionally left blank
31
STREETLIGHT RETROFIT
CONTRACT NO. 6427
THIS CONTRACT FOR PUBLIC WORKS ("Contract") is entered into this
day of ("Effective Date"), by and between the CITY OF NEWPORT
BEACH, a California municipal corporation and charter city ("City"), and
a ("Contractor"), whose address is
and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City has advertised for bids for the following described public work: Citywide
replacement of existing LS -2 and LS -3 cobrahead streetlights with LED fixtures.
All installed intersection fixtures will be furnished with a twist lock long life
photocell. Streetlight fixtures shall be installed with centralized photocells at the
service cabinet, with shorting caps on individual fixture photocell receptacles
(the "Project" or "Work").
C. Contractor has been determined by City to be the lowest responsible bidder and
Contractor's bid, and the compensation set forth in this Contract, is based upon
Contractor's careful examination of all Contract documents, plans and
specifications.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
CONTRACT DOCUMENTS
The complete Contract for the Project includes all of the following documents:
Notice Inviting Bids, Instructions to Bidders, Proposal, Bidder's Bond, Non -Collusion
Affidavit, Notice to Successful Bidder, Labor and Materials Payment Bond (Exhibit A),
Faithful Performance Bond (Exhibit B), Permits, Standard Special Provisions and
Standard Drawings, Plans and Special Provisions for Contract No. 6427, Standard
Specifications for Public Works Construction (current adopted edition and all
supplements), and this Contract, and all modifications and amendments thereto
(collectively the "Contract Documents"), all of which are incorporated herein by
reference. The Contract Documents comprise the sole agreement between the parties
as to the subject matter therein. Any representations or agreements not specifically
contained in the Contract Documents are null and void. Any amendments must be
made in writing, and signed by both parties in the manner specified in the Contract
Documents.
32
2. SCOPE OF WORK
Contractor shall perform everything required to be performed, and shall provide
and furnish all the labor, materials, necessary tools, expendable equipment and all utility
and transportation services required for the Project. All of the Work to be performed
and materials to be furnished shall be in strict accordance with the provisions of the
Contract Documents. Contractor is required to perform all activities, at no extra cost to
City, which are reasonably inferable from the Contract Documents as being necessary
to produce the intended results.
3. COMPENSATION
3.1 As full compensation for the performance and completion of the Project as
required by the Contract Documents, City shall pay to Contractor and Contractor
accepts as full payment the sum of Dollars and _/100
3.2 This compensation includes:
3.2.1 A n y loss or damage arising from the nature of the Work;
3.2.2 Any loss or damage arising from any unforeseen difficulties or
obstructions in the performance of the Work; and
3.2.3 Any expense incurred as a result of any suspension or
discontinuance of the Work, but excludes any loss resulting from earthquakes of a
magnitude in excess of 3.5 on the Richter Scale and tidal waves, including tsunamis,
and which loss or expense occurs prior to acceptance of the Work by City.
4. PROJECT MANAGER
Contractor shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable times
during the term of the Contract. Contractor has designated to be
its Project Manager. Contractor shall not remove or reassign the Project Manager
without the prior written consent of City. City's approval shall not be unreasonably
withheld.
5. ADMINISTRATION
This Contract shall be administered by the Public Works Department. City's Public
Works Director, or designee, shall be the Project Administrator and shall have the
authority to act for City under this Contract. The Project Administrator or designee shall
represent City in all matters pertaining to the Work to be rendered pursuant to this
Contract.
6. NOTICE OF CLAIMS
Unless a shorter time is specified elsewhere in this Contract, before making its
final request for payment under the Contract Documents, Contractor shall submit to
City, in writing, all claims for compensation under or arising out of this Contract.
Contractor's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Contract except those previously made in
writing and identified by Contractor in writing as unsettled at the time of its final request
for payment. The Contractor and City expressly agree that in addition to all claims filing
requirements set forth in the Contract and Contract Documents, Contractor shall be
required to file any claim Contractor may have against City in strict conformance with
the Government Claims Act (Government Code 900 et seq.).
7. WRITTEN NOTICE
7.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Contract shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
7.2 All notices, demands, requests or approvals from Contractor to City shall
be addressed to City at:
Attention: Public Works Director
City of Newport Beach
Public Works Department
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658
7.3 All notices, demands, requests or approvals from City to Contractor shall
be addressed to Contractor at:
Attention:
8. INDEPENDENTCONTRACTOR
City has retained Contractor as an independent contractor and neither Contractor
nor its employees are to be considered employees of City. The manner and means of
conducting the Work are under the control of Contractor, except to the extent they are
limited by statute, rule or regulation and the express terms of this Contract. No civil
service status or other right of employment shall accrue to Contractor or its employees.
Contractor shall have the responsibility for and control over the means of performing the
Work, provided that Contractor is in compliance with the terms of this Contract.
Anything in this Contract that may appear to give City the right to direct Contractor as to
the details of the performance or to exercise a measure of control over Contractor shall
mean only that Contractor shall follow the desires of City with respect to the results of
the Work.
9. BONDING
9.1 Contractor shall obtain, provide and maintain at its own expense during
the term of this Contract both of the following: (1) a Faithful Performance Bond in the
amount of one hundred percent (100%) of the total amount to be paid Contractor as set
forth in this Contract in the form attached as Exhibit B and incorporated herein by
reference; and (2) a Labor and Materials Payment Bond in the amount of one hundred
percent (100%) of the total amount to be paid Contractor as set forth in this Contract
and in the form attached as Exhibit A and incorporated herein by reference.
9.2 The Faithful Performance Bond and Labor and Materials Payment Bond
shall be issued by an insurance organization or surety (1) currently authorized by the
Insurance Commissioner to transact business of insurance in the State of California, (2)
listed as an acceptable surety in the latest revision of the Federal Register Circular 570,
and (3) assigned a Policyholders' Rating A- (or higher) and Financial Size Category
Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide:
Property -Casualty.
9.3 Contractor shall deliver, concurrently with execution of this Contract, the
Faithful Performance Bond and Labor and Materials Payment Bond, and a certified copy
of the "Certificate of Authority" of the Insurer or Surety issued by the Insurance
Commissioner, which authorizes the Insurer or Surety to transact surety insurance in
the State of California.
10. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
11. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
12. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide and maintain at its own expense during the
term of this Contract or for other periods as specified in the Contract Documents,
policies of insurance of the type, amounts, terms and conditions described in the
4
Insurance Requirements attached hereto as Exhibit C, and incorporated herein by
reference.
13. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any
general partner or joint venturer or syndicate member or cotenant if Consultant is a
partnership or joint -venture or syndicate or co -tenancy, which shall result in changing
the control of Consultant. Control means fifty percent (50%) or more of the voting power
or twenty-five percent (25%) or more of the assets of the corporation, partnership or
joint -venture.
14. PREVAILING WAGES
In accordance with the California Labor Code (Sections 1770 et seq.), the
Director of Industrial Relations has ascertained the general prevailing rate of per diem
wages in the locality in which the work is to be performed for each craft, classification,
or type of workman or mechanic needed to execute the contract. A copy of said
determination is available by calling the prevailing wage hotline number (415) 703-4774,
and requesting one from the Department of Industrial Relations. All parties to the
contract shall be governed by all provisions of the California Labor Code- including, but
not limited to, the requirement to pay prevailing wage rates (Sections 1770-7981
inclusive). A copy of the prevailing wage rates shall be posted by the Contractor at the
job site.
15. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform the Work on this Project
are identified in the Contractor's Proposal and are attached as part of the Contract
Documents. Contractor shall be fully responsible to City for all acts and omissions of
any subcontractors. Nothing in this Contract shall create any contractual relationship
between City and subcontractor, nor shall it create any obligation on the part of City to
pay or to see to the payment of any monies due to any such subcontractor other than as
otherwise required by law. City is an intended beneficiary of any Work performed by the
subcontractor for purposes of establishing a duty of care between the subcontractor and
City. Except as specifically authorized herein, the Work to be performed under this
Contract shall not be otherwise assigned, transferred, contracted or subcontracted out
without the prior written approval of City
16. RESPONSIBILITY FOR DAMAGES OR INJURY
16.1 City and its elected or appointed officers, agents, officials, employees and
volunteers shall not be responsible in any manner for any loss or damage to any of the
materials or other things used or employed in performing the Project or for injury to or
death of any person as a result of Contractor's performance of the Work required
hereunder, or for damage to property from any cause arising from the performance of
the Project by Contractor, or its subcontractors, or its workers, or anyone employed by
either of them.
16.2 C o n t r a c t o r shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or the
Work of any subcontractor or supplier selected by Contractor.
16.3 To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its elected or appointed officers, agents, officials, employees
and volunteers (collectively, the "Indemnified Parties") from and against any and all
claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), which may arise from or in any manner
relate (directly or indirectly) to any breach of the terms and conditions of this Contract,
any Work performed or Services provided under this Contract including, without limitation,
defects in workmanship or materials or Contractor's presence or activities conducted
on the Project (including the negligent, reckless, and/or willful acts, errors and/or
omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers,
subconsultants, subcontractors, anyone employed directly or indirectly by any of them or
for whose acts they may be liable for any or all of them).
16.4 Notwithstanding theforegoing, nothing herein shall be construed
to require Contractor to indemnify the Indemnified Parties from any Claim arising from
the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorneys' fees in any action
on or to enforce the terms of this Contract. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do
not act as a limitation upon the amount of indemnification to be provided by Contractor.
16.5 Contractor shall perform all Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original
condition and former usefulness as soon as possible, and to protect public and private
property. Contractor shall be liable for any private or public property damaged during
the performance of the Project Work.
16.6 To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Contract as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
C
16.7 Nothing in this Section or any other portion of the Contract Documents
shall be construed as authorizing any award of attorneys' fees in any action to enforce
the terms of this Contract, except to the extent provided for above.
16.8 The rights and obligations set forth in this Section shall survive the
termination of this Contract.
17. CHANGE ORDERS
17.1 This Contract may be amended or modified only by mutual written
agreement of the parties.
17.2 The Contractor shall only commence work covered by a change order
after the change order is executed and notification to proceed has been provided by the
City.
17.3 There shall be no change in the Contractor's members of the project team,
as listed in the approved proposal, which is a part of this contract without prior written
approval by the City.
18. CONFLICTS OF INTEREST
18.1 Contractor or its employees may be subject to the prov1 s1 ons of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Contract, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
18.2 If subject to the Act, Contractor shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for immediate
termination of this Contract by City. Contractor shall indemnify and hold harmless City
for any and all claims for damages resulting from Contractor's violation of this Section.
19. TERMINATION
19.1 In the event that either party fails or refuses to perform any of the
provisions of this Contract at the time and in the manner required, that party shall be
deemed in default in the performance of this Contract. If such default is not cured within a
period of two (2) calendar days, or if more than two (2) calendar days are reasonably
required to cure the default and the defaulting party fails to give adequate assurance of
due performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
non -defaulting party may terminate the Contract forthwith by giving to the defaulting
party written notice thereof.
19.2 Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Contract at any time by giving seven (7)
calendar days prior written notice to Contractor. In the event of termination under this
Section, City shall pay Contractor for Services satisfactorily performed and costs incurred
up to the effective date of termination for which Contractor has not been previously paid.
On the effective date of termination, Contractor shall deliver to City all materials
purchased in performance of this Contract.
IF -IM, I IBM N170Z9PI6RSTIt?
20.1 Recitals. City and Contractor acknowledge that the above Recitals are
true and correct and are hereby incorporated by reference into this Contract.
20.2 Compliance with all Laws. Contractor shall at its own cost and expense
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator.
20.3 Intearated Contract. This Contract represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
20.4 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Contract and any other attachments attached hereto, the
terms of this Contract shall govern.
20.5 Interpretation. The terms of this Contract shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Contract or any other rule of
construction which might otherwise apply.
20.6 Amendments. This Contract may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
20.7 Severability. If any term or portion of this Contract is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Contract shall continue in full force and effect.
20.8 Controllina Law and Venue. The laws of the State of California shall
govern this Contract and all matters relating to it and any action brought relating to this
Contract shall be adjudicated in a court of competent jurisdiction in the County of Orange,
State of California.
20.9 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religious creed, color, national origin,
L•'
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
20.10 No Attorney's Fees. In the event of any dispute or legal action arising
under this contract, the prevailing party shall not be entitled to attorneys' fees.
20.11 Counterparts. This Contract may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
21. EFFECT OF CONTRACTOR'S EXECUTION
Execution of this Contract and all other Contract Documents by Contractor is a
representation that Contractor has visited the Project site, has become familiar with the
local conditions under which the Work is to be performed, and has correlated all
relevant observations with the requirements of the Contract Documents.
22. WAIVER
A waiver by City or any term, covenant, or condition in the Contract Documents
shall not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant or condition.
23. RECITALS
City and Contractor acknowledge that the above Recitals are true and correct
and are hereby incorporated by reference into this Contract.
[SIGNATURES ON NEXT PAGE]
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
executed on the day and year first written above.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:
Aaron C. Harp
City Attorney
ATTEST:
Date:
sm
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Diane B. Dixon
Mayor
CONTRACTOR:
a
Date:
Date:
J
[END OF SIGNATURES]
Attachments: Exhibit A -- Labor and Materials Payment Bond
Exhibit B --Faithful Performance Bond
Exhibit C- Insurance Requirements
10
EXHIBIT A
CITY OF NEWPORT BEACH
BOND NO.
LABOR AND MATERIALS PAYMENT BOND
WHEREAS, the City of Newport Beach, State of California, has awarded to
hereinafter designated as the "Principal," a contract for Citywide
replacement of existing LS -2 and LS -3 cobrahead streetlights with LED fixtures. All
installed intersection fixtures will be furnished with a twist lock long life photocell.
Streetlight fixtures shall be installed with centralized photocells at the service cabinet,
with shorting caps on individual fixture photocell receptacles, in the City of Newport
Beach, in strict conformity with the Contract on file with the office of the City Clerk of the
City of Newport Beach, which is incorporated herein by this reference.
WHEREAS, Principal has executed or is about to execute the Contract and the
terms thereof require the furnishing of a bond, providing that if Principal or any of
Principal's subcontractors, shall fail to pay for any materials, provisions, or other
supplies used in, upon, for, or about the performance of the Work agreed to be done, or
for any work or labor done thereon of any kind, the Surety on this bond will pay the
same to the extent hereinafter set forth.
NOW, THEREFORE, We the undersigned Principal, and,
duly authorized transact
business under the laws of the State of California, as Surety, (referred to herein
as "Surety") are held and firmly bound unto the City of Newport Beach, in the sum of
Dollars and _/100 ) lawful money
of the United States of America, said sum being equal to 100% of the estimated amount
payable by the City of Newport Beach under the terms of the Contract; for which payment
well and truly to be made, we bind ourselves, our heirs, executors and administrators,
successors, or assigns, jointly and severally, firmly by these present.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal or the
Principal's subcontractors, fail to pay for any materials, provisions, or other supplies,
implements or machinery used in, upon, for, or about the performance of the Work
contracted to be done, or for any other work or labor thereon of any kind, or for amounts
due under the Unemployment Insurance Code with respect to such work or labor, or for
any amounts required to be deducted, withheld and paid over to the Employment
Development Department from the wages of employees of the Principal and
subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with
respect to such work and labor, then the Surety will pay for the same, in an amount not
exceeding the sum specified in this Bond, and also, in case suit is brought to enforce
the obligations of this Bond, a reasonable attorneys' fee, to be fixed by the Court as
required by the provisions of Section 9554 of the Civil Code of the State of California.
The Bond shall inure to the benefit of any and all persons, companies, and
corporations entitled to file claims under Section 9100 of the California Civil Code.so as
to give a right of action to them or their assigns in any suit brought upon this Bond, as
required by and in accordance with the provisions of Sections 9500 et seq, of the Civil
Code of the State of California.
And Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alterations or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any wise affect its obligations on this Bond, and it does
hereby waive notice of any such change, extension of time, alterations or additions to
the terms of the Contract or to the Work or to the specifications.
In the event that any principal above named executed this Bond as an individual,
it is agreed that the death of any such principal shall not exonerate the Surety from its
obligations under this Bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the above
named Principal and Surety, on the day of 20_.
Name of Contractor (Principal)
Name of Surety
Address of Surety
Telephone
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
Aaron C. Harp
City Attorney
Authorized Signature/Title
Authorized Agent Signature
Print Name and Title
NOTARY ACKNOWLEDGMENTS OF CONTRACTOR
AND SURETY MUST BE ATTACHED
12
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of
On
ss.
, 20 before me,
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose names)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness,
a c c u r a c y, o r validity of that document.
State of California
County of
ss.
20 before me,
(seal)
Notary Public, personally appeared
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
1 certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (seal)
I�I.If: E
CITY OF NEWPORT BEACH
BOND NO.
fr. 13llMa:-I4re7111T.M"P 1i0 ED
The premium charges on this Bond is $ , being at the
rate of$ thousand of the Contract price.
WHEREAS, the City of Newport Beach, State of California, has awarded to
hereinafter designated as the "Principal," a contract for Citywide
replacement of existing LS -2 and LS -3 cobrahead streetlights with LED fixtures. All
installed intersection fixtures will be furnished with a twist lock long life photocell.
Streetlight fixtures shall be installed with centralized photocells at the service cabinet, with
shorting caps on individual fixture photocell receptacles, in the City of Newport Beach,
in strict conformity with the Contract on file with the office of the City Clerk of the City of
Newport Beach, which is incorporated herein by this reference.
WHEREAS, Principal has executed or is about to execute the Contract and the
terms thereof require the furnishing of a Bond for the faithful performance of the Contract.
NOW, THEREFORE, we, the Principal, and
duly a horized to transact business under the laws ot the btate ot Calitornia as
Surety (hereinafter
"Surety"), are held and firmly bound unto the City of Newport Beach, in the sum of
Dollars and _/100 ( ) lawful
money of the United States of America, said sum being equal to 100% of the estimated
amount of the Contract, to be paid to the City of Newport Beach, its successors, and
assigns; for which payment well and truly to be made, we bind ourselves, our heirs,
executors and administrators, successors, or assigns, jointly and severally, firmly by these
present.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal, or the
Principal's heirs, executors, administrators, successors, or assigns, fail to abide by, and
well and truly keep and perform any or all the Work, covenants, conditions, and
agreements in the Contract Documents and any alteration thereof made as therein
provided on its part, to be kept and performed at the time and in the manner therein
specified, and in all respects according to its true intent and meaning, or fails to
indemnify, defend, and save harmless the City of Newport Beach, its officers,
employees and agents, as therein stipulated, then, Surety will faithfully perform the
same, in an amount not exceeding the sum specified in this Bond; otherwise this
obligation shall become null and void.
As a part of the obligation secured hereby, and in addition to the face amount
specified in this Performance Bond, there shall be included costs and reasonable
expenses and fees, including reasonable attorneys fees, incurred by City, only id the
event City is required to bring an action in law or equity against Surety to enforce the
obligations of this Bond.
14
Surety, for value received, stipulates and agrees that no change, extension of
time, alterations or additions to the terms of the Contract or to the Work to be performed
thereunder shall in any way affect its obligations on this Bond, and it does hereby waive
notice of any such change, extension of time, alterations or additions of the Contract or
to the Work or to the specifications.
This Faithful Performance Bond shall be extended and maintained by the
Principal in full force and effect for one (1) year following the date of formal acceptance
of the Project by City.
In the event that the Principal executed this bond as an individual, it is agreed
that the death of any such Principal shall not exonerate the Surety from its obligations
under this Bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the
Principal and Surety above named, on the day of 20_.
Name of Contractor (Principal)
Name of Surety
Address of Surety
Telephone
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:
Aaron C. Harp
City Attorney
Authorized Signature
Authorized Agent Signature
Print Name and Title
NOTARY ACKNOWLEDGMENTS OF
CONTRACTOR AND SURETY MUST BE ATTACHED
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of ss.
On , 20 before me,
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (seal)
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, o
validity of that document.
State of California
County of
ss.
On 20 before me,
Notary Public, personally appeared
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
16
Signature
(seal)
EXHIBIT C
INSURANCE REQUIREMENTS- PUBLIC WORKS AND CONSTRUCTION
1. Provision of Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Contract, policies of insurance of the type
and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coveraae Reauirements.
A. Workers' Comoensation Insurance. Contractor shall maintain Workers'
Compensation Insurance providing statutory benefits and Employer's
Liability Insurance with limits of at least one million dollars ($1,000,000)
each employee for bodily injury by accident and each employee for bodily
injury by disease in accordance with the laws of the State of California,
Section 3700 of the Labor Code. In addition, Contractor shall require each
subcontractor to similarly maintain Workers' Compensation Insurance and
Employer's Liability Insurance in accordance with California law for all of
the subcontractor's employees. The insurer issuing the Workers'
Compensation insurance shall amend its policy by endorsement to waive
all rights of subrogation against City, its elected or appointed officers,
agents, officials, employees and volunteers. Contractor shall submit to
City, along with the certificate of insurance, a Waiver of Subrogation
endorsement in favor of City, its elected or appointed officers, agents,
officials, employees and volunteers.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance, and if necessary umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate and two
million dollars ($2,000,000) completed operations aggregate. The policy
shall cover liability arising from premises, operations, products -completed
operations, personal and advertising injury, and liability assumed under an
insured contract (including the tort liability of another assumed in a
business contract).
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Contract, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit for each accident.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Contract shall be endorsed to waive subrogation against
City, its elected or appointed officers, agents, officials employees and
volunteers or shall specifically allow Contractor or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, and shall require similar written express waivers
and insurance clauses from each of its subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess liability, pollution liability, and
automobile liability, if required, shall provide or be endorsed to provide that
City, its elected or appointed officers, agents, officials employees and
volunteers shall be included as additional insureds under such policies.
C. Primary and Non Contributory. Contractor's insurance coverage shall be
primary insurance and/or the primary source of recovery with respect to
City, its elected or appointed officers, agents, officials, employees and
volunteers. Any insurance or self-insurance maintained by City shall be
excess of Contractor's insurance and shall not contribute with it.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation or nonrenewal of coverage (except for
nonpayment for which ten (10) calendar days notice is required) for each
required coverage except Builders Risk Insurance, which shall contain an
endorsement with said required notices.
Additional Aareements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along with
a waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. All of the executed
2
documents referenced in this Contract must be returned to City within ten
(10) regular City business days after the date on the "Notification of
Award". Insurance certificates and endorsements must be approved by
City's Risk Manager prior to commencement of performance. Current
certification of insurance shall be kept on file with City at all times during
the term of this Contract. City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
B. City's Riaht to Revise Reauirements. The City reserves the right at any
time during the term of the Contract to change the amounts and types of
insurance required by giving Contractor ninety (90) calendar days
advance written notice of such change. If such change results in
substantial additional cost to Contractor, City and Contractor may
renegotiate Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees. Contractor shall require and verify that
all subcontractors maintain insurance meeting all the requirements stated
herein, and Contractor shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage, sub-
contractors shall provide additional insured coverage with a format at least
as broad as CG 20 38 0413.
D. Enforcement of Contract Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Reauirements not Limiting. Requirements of specific coverage features or
limits contained in this Exhibit A are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Contractor maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits maintained
by the Contractor. Any available proceeds in excess of specified minimum
limits of insurance and coverage shall be available to the City.
F. Self -Insured Retentions. Contractor agrees not to self -insure or to use
any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self -
insure its obligations to City. If Contractor's existing coverage includes a
self-insured retention, the self-insured retention must be declared to
City. City may review options with Contractor, which may include
reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions. Contractor agrees to be responsible
for payment of any deductibles on their policies.
G. City Remedies for Non Compliance. If Contractor or any
subcontractor fails to provide and maintain insurance as required herein,
then City shall have the right but not the obligation, to purchase such
insurance, to terminate this Contract, or to suspend Contractor's right
to proceed until proper evidence of insurance is provided. Any amounts
paid by City shall, at City's sole option, be deducted from amounts
payable to Contractor or reimbursed by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result
from Contractor's performance under this Contract, and that involve or
may involve coverage under any of the required liability policies. City
assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if
they are likely to involve City.
Coverage not Limited. All insurance coverage and limits provided
by Contractor and available or applicable to this Contract are intended
to apply to the full extent of the policies. Nothing contained in this
Contract or any other agreement relating to City or its operations limits
the application of such insurance coverage.
J. Coverage Renewal. Contractor will renew the coverage required
here annually as long as Contractor continues to provide any Work
under this or any other Contract or agreement with City. Contractor
shall provide proof that policies of insurance required herein expiring
during the term of this Contract have been renewed or replaced with
other policies providing at least the same coverage. Proof that such
coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Contractor's insurance agent to this
effect is acceptable. A certificate of insurance and/or additional insured
endorsement as required in these specifications applicable to the
renewing or new coverage must be provided to City with five (5)
calendar days of the expiration of the coverages.
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