HomeMy WebLinkAbout(2017, 08/08) - B-7 - AmendedSPECIAL EVENT PERMIT REQUEST PROCESSING
Purpose
To set forth City policy concerning administration and control of special events. Special
events include activities as defined in Chapter 11.03 of Title 11 of the Newport Beach
Municipal Code. Requests that include activities for which the Municipal Code requires
a permit to be obtained may be included in the special event permit process.
Policy
It is the policy of the City Council to ensure that the numerous special event activities
permitted by the City do not negatively affect the community, that requests for permits
are efficiently processed by staff, that City liability is eliminated, that all appropriate
insurance requirements are met, and that costs for municipal services provided are kept
at a reasonable level and recovered from the event sponsors. Affected City departments
shall be notified of special event permit requests in accordance with the schedule attached
and provide recommendations on how to conduct the event safely, lawfully and with a
minimum negative impact on the community.
It is the responsibility of the Recreation and Senior Services Director to coordinate the
administration of special events and to be the central contact point for residents or other
event sponsors, as well as the various City Departments having influence or control over
aspects of any given event. Requests for special event permit applications will be received
by a special event supervisor in the Recreation and Senior Services Department and
routinely routed to appropriate departments for investigation. Each department will
investigate the proposed event and make a recommendation for approval or denial of the
event. If recommended for approval, recommended conditions for approval will also be
presented.
Events that include the following activities or aspects shall be additionally reviewed by
the departments indicated:
Activi
Fireworks
Tents and Canopies
1
Reviewing Department
Fire Department
Police Department
City Manager
Fire Department
Building Department
Requests on the Harbor
Requests on the Balboa Pier
Requests on McFadden Plaza
Requests on the Newport Pier
Requests on Public Beaches
Requests in a Public Park
Requests to Deviate from Use Permit
Requests at a Commercial Location
Signs and Banners on Private Property
Signs and Banners on Public Property
Amplified Sound at a Commercial Location
Amplified Sound at a Residential Location
Temporary Street or Sidewalk Closures
Sidewalk Sales
Use of Public Property
Harbor Resources Division
Sheriff's Harbor Department
Public Works Department
Public Works Department
Public Works Department
Harbor Resources Division
Municipal Ops Department
Fire Department
Recreation and Senior Services
Municipal Ops Department
Community Development Department
Community Development Department
Community Development Department
Public Works Department
Community Development Department
Police Department
Police Department
Revenue Division
Public Works Department
Municipal Ops Department
Public Works Department
Community Development Department
Risk Manager
Public Food Service Health Department
2
Use of Back Bay Drive Department of Fish and Game
Municipal Ops Department
Public Works Department
County of Orange
If each department reviewing a special event permit application recommends approval
of issuance of the permit, a permit will be issued to the applicant listing the conditions
provided by each department. The City Council may authorize approval of any request
for special event permit when:
A. Required by Municipal Code.
B. When a Level 3 Special Event Permit has been denied and the applicant chooses
to appeal the denial.
Residency Requirements
For purposes of this City Council Policy, there are two types of special event permit
applicants: (1) a business or organization; or (2) a natural person. The determination
between the two types of applicants is determined by who is financially and legally
responsible for all components of the event, including permitting, providing liability
insurance, attending meetings, conducting event correspondence with the City, and
paying all event related fees as well as retaining the profits generated by the event. For
purposes of this City Council Policy and for special event permit fees, a "resident" is
defined as:
(1) A business or organization which owns or leases property within the City
and is registered, incorporated or conducts its business from the owned or
leased property within the City; or
(2) A person that lives permanently or on a long-term basis in the City.
Post Office Boxes do not qualify a business, organization, or individual for residency
status under this City Council Policy or special event permit fees.
History
Adopted I-7 -1-24-1994
Amended I-7 -
2-24-1997
Amended I-7 -
5-8-2001
Amended I-7 -
4-8-2003 (changed to B-7)
Amended B-7
- 4-13-2004
3
NOM
Amended B-7 - 9-13-2005
Amended B-7 - 8-11-2009
Amended B-7 - 5-12-2015
Amended B-7 - 8-8-2017