HomeMy WebLinkAbout08 - Balboa Ocean Pier Pile Repairs Project — NOCPaR m CITY OF
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City Council Staff Report
September 26, 2017
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Fong Tse, Assistant City Engineer
ftse@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Balboa Ocean Pier Pile Repairs Project — Notice of Completion for
Contract No. 8188-2 (171-103)
ABSTRACT:
On May 9, 2017, the City Council approved additional work and contingency to be
added to the Balboa Ocean Pier Pile Repairs Project (Contract No. 8188-2) with John S.
Meek Company (Meek). The Work is now complete and staff requests City Council
project acceptance and contract close out.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. On May 9, 2017, the City Council found this project
exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15301 (Existing Facilities);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one (1) year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following account:
Account Description
Tidelands Maintenance
Account Number
10001-980000-171-103
Amount
$163,965.00
Total: $163,965.00
8-1
Balboa Ocean Pier Pile Repairs Project — Notice of Completion
for Contract No. 8188-2 (17H03)
September 26, 2017
Page 2
DISCUSSION:
The City's bi-annual ocean piers inspection late last year identified a number of pier
pilings that needed repairs ahead of the scheduled maintenance project. Accordingly,
staff prepared the contract documents to make timely repairs to the Balboa Pier
damaged piles as well as to install a new pile to replace a piling that broke off last Fall.
After a competitive bid opening, the City Manager approved Meek's $111,300.00 base
bid plus an $8,700.00 contingency amount to cover the cost of unforeseen work, for a
total contract amount of $120,000.00.
While the contract documents for the original contract were being processed, the
February 14th/15th Winter storms destroyed the below -deck timber pile bracings and
the maintenance access system (stairs, gangways and catwalks) used for inspecting
and servicing the utilities systems under Ruby's restaurant. Being that these support
items need to be restored at the earliest opportunity, staff requested and received
acceptable pricing from Meek to make these repairs in addition to the originally
contracted work.
The City Council, on May 9, 2017, approved an extra work and contingency addition
to Meek's original $113,000.00, bringing the amended contract to $151,165.00 plus a
$15,000.00 contingency.
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$151,165.00
$163,965.00
10% or less
+8.47%
+8.47%
+0.00%
Allowed Contract Time + Approved
32
Actual Time
-4
Extensions days) =
Under (-) or Over (+)
This Project has now been completed to the satisfaction of the Public Works
Department. A summary of this contract's construction cost is as follows:
Original Bid Amount:
Contract Increase Approved by City Council:
Total Change Orders:
Final Contract Cost:
$111,300.00
$ 39,865.00
$ 12,800.00
$163,965.00
8-2
Balboa Ocean Pier Pile Repairs Project — Notice of Completion
for Contract No. 8188-2 (17H03)
September 26, 2017
Page 3
During the work, Meek and City inspection staff conducted a supplemental inspection of
the pier's support structures from the entrance plaza (Bent No. 1) to the piles just north
of the Ruby's restaurant (Bent No. 43) to see whether or not there were other issues or
storm damage that needed to be addressed. During this supplemental inspection it was
discovered that the pile cross bracings at Bent Nos. 24 and 32 had several moderate to
severely cracked timber members and the survivability of their timber/pile connections
were questionable. Since Meek was on-site and already ordering the special materials
to rebuild the access system, a change order was issued to include and make the
timber cross -bracing repairs at $15,600.00. A second change order was issued to credit
the City (-$2,800) for the cost of replacing a palm tree that was damaged by Meek at the
Balboa Pier "Entrance Plaza."
Although a summary of the project schedule milestones is not available, as this project
was unscheduled work, Meek completed all of the work within the contract scope and
sooner than anticipated.
ENVIRONMENTAL REVIEW:
The work consists of making repairs to an existing facility. As such, Staff recommends
the City Council find this project exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have
a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
8-3
e'9Y
AGF
F'9S
Attachment A
Co
PACIFIC
OCEAN
BALBOA OCEAN PIER PILE REPAIRS
LOCATION MAP
^� LEGEND
A
PROJECT LOCATION
N.T.S.
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8188-2 1 09/26/17