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HomeMy WebLinkAbout15 - Tentative Agreement with the Part Time Employees Association of Newport Beach (PTEANB)PORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN June 11, 2019 Agenda Item No. 15 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Grace K. Leung, City Manager - 949-644-3001, gleung@newportbeachca.gov Barbara J. Salvini, Human Resources Director- 949-644-3259 bsalvini@newportbeachca.gov PREPARED BY: Rebecca Redyk, Human Resources Manager, rredyk@newportbeachca.gov PHONE: 949-644-3304 TITLE: Tentative Agreement with the Part Time Employees Association of Newport Beach (PTEANB) ABSTRACT: The Part Time Employees Association of Newport Beach (PTEANB) is a recognized employee association and the majority representative of certain part-time positions. The Memorandum of Understanding (MOU) between the City of Newport Beach and PTEANB expired on December 31, 2018. Negotiations with PTEANB were delayed due to changes in the unit leadership. On May 13, 2019, representatives for the City and PTEANB began meeting and conferring in good faith regarding wages, benefits and other terms and conditions of employment. A Tentative Agreement on the terms of a successor MOU was reached on May 20, 2019. In furtherance of the City Council's goal to provide greater transparency in the negotiations process, the Tentative Agreement and its associated cost are being presented to afford the public the opportunity to review and comment. The final MOU will be presented for City Council consideration at the June 25, 2019 regular meeting. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Receive and consider the Tentative Agreement between the City of Newport Beach and the Part Time Employees Association of Newport Beach. 15-1 Tentative Agreement with the Part Time Employees Association of Newport Beach (PTEANB) June 11, 2019 Page 2 FUNDING REQUIREMENTS: The PTEANB Resolution and MOU will be presented to the Council for consideration at the June 25, 2019 regular meeting. There is no fiscal impact related to this item for Fiscal Year 2018-19. A budget amendment authorizing the Finance Department staff to post an administrative budget amendment in Fiscal Year 2019-20 in the amount of $112,014 is required. The fiscal impact of the PTEANB contract is estimated at $646,802 for the entire three-year term of the contract (Attachment B). DISCUSSION: The PTEANB unit includes approximately 55 non -safety employees who assist with providing services primarily in the areas of recreation, library, police support and general administrative and clerical. The City also employs approximately 208 additional unrepresented part-time staff. Depending on department and assignment, part-time employees work a varied schedule ranging between 10 to 35 hours per week. Unit eligibility is based on actual or anticipated number of hours worked in a fiscal year as they relate to CalPERS enrollment and/or Affordable Care Act coverage. The City's contract with PTEANB expired on December 31, 2018. Negotiations began with the group on May 13, 2019 and a Tentative Agreement was reached on May 20, 2019 (Attachment A). Topics discussed included salary adjustments, health care premium costs, calculation of overtime and leave cash -out. PTEANB members agreed to language that clarified overtime calculation methods and a process bringing the cash out procedure consistent with other bargaining units and compliant with the doctrine of constructive receipt for Federal income tax purposes. It should be noted that cost of living increases are provided to unit members as well as the unrepresented part-time employees. The Tentative Agreement between the City and the PTEANB includes the following salient provisions: • Term: January 1, 2019 to December 31, 2021 Wage Adjustments: o July 1, 2019 — 1.75% o July 1, 2020 — 1.75% o July 1, 2021 — 1.75% • Cafeteria Allowance: o Clarifying language regarding eligibility criteria o Increase of $100 per month (from $550 to $650) for employees in the Tier 1 Group B category who became PTEANB members on or after July 1, 2014 and are working 30 hours or more per week • Clarification of night shift differential pay for library staff working on Sundays 15-2 Tentative Agreement with the Part Time Employees Association of Newport Beach (PTEANB) June 11, 2019 Page 3 • Language confirming eligibility to participate in the deferred compensation program • Language regarding leave cash out/compliance with the IRS. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A —Tentative Agreement with the PTEANB (redline) Attachment B — Estimated Cost of Contract with PTEANB 15-3 ATTACHMENT A Tentative Agreement -May 20, 2019 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NEWPORT BEACH AND THE PART TIME EMPLOYEES ASSOCIATION OF NEWPORT BEACH This MEMORANDUM OF UNDERSTANDING (hereinafter referred to as "MOU") is entered into with reference to the following: PREAMBLE 1. The Part Time Employees Association of Newport Beach ("PTEANB" or "Association"), a recognized employee organization, and the City of Newport Beach ("City"), a municipal corporation and charter city, have been meeting and conferring, in good faith, with respect to wages, hours, fringe benefits and other terms and conditions of employment. 2. PTEANB representatives and City representatives have reached an agreement as to wages, hours and other terms and conditions of employment as provided in this Memorandum of Understanding (MOU) for the period from JanuaryJuly 1, 20195 through DecembeF 3-;, 20 4 -9 January 1, 2019 through December 31, 2021. 3. This MOU, upon approval by PTEANB and the Newport Beach City Council, represents the total and complete understanding and agreement between the parties regarding all matters within the scope of representation. Except as limited herein, the City retains all management rights as set forth in the Meyers-Milias- Brown Act and Resolution No. 2001-50. SECTION 1. — General Provisions A. Recognition In accordance with the provisions of the Charter of the City of Newport Beach, the Meyers-Milias-Brown Act of the State of California and the provisions of the Employer -Employee Relations Resolution No. 2001-50, the City acknowledges that PTEANB is the majority representative for the purpose of meeting and conferring regarding wages, hours and other terms and conditions of employment for part-time employees in those classifications specified in Exhibit "A" and meeting the following recognition requirements. 1. Recognition will continue for all employees recognized as of date of adoption of this MOU; thereafter, employees will become eligible for recognition after working a cumulative total of 1,000 hours in any fiscal year. 2. Recognition for unit membership may also occur whenever the City 1 PTEANB MOU 20195-2021 15-4 determines it is mandated by State or Federal law to provide Minimum Essential Coverage, as defined by the Federal Affordable Care Act. 3. Once eligible for recognition, employees remain covered under the MOU regardless of the number of hours subsequently worked. B. Duration of Memorandum Except as specifically provided otherwise, any ordinance, resolution or action of the City Council necessary to implement this MOU shall be considered effective as of January 1, 2019'u y 4, 2045. This MOU shall remain in full force and effect until December 31, 2021, and the terms and conditions of this MOU shall continue after the date of expiration of this MOU in the event the parties have not yet agreed upon a successor MOU. The provisionster and GOndit:^ns of this MOU shall prevail over conflicting provisions of the Newport Beach City Charter, the ordinances, resolutions and policies of the City of Newport Beach, and Federal and State statutes, rules and regulations which either specifically provide that agreements such as this prevail, confer rights which may be waived by any collective bargaining agreement, or are, pursuant to decisional or statutory law, superseded by the provisions of an agreement similar to this MOU. C. Employee Data and Access As required by the law, Upon Fequest, Gh y/y the City shall provide PTEANB a regular list of all unit members including name, department, and job title. ■:�ra���r�i■�a:�:e�trrs�i�:eI ren:rr. r 11 .. D€. Modifications Any agreement, alteration, understanding, variation, or waiver or modification of any of the terms or provisions of this MOU shall not be binding upon the parties unless contained in a written document executed by authorized representatives of the parties. E. Subcontracting As provided in the Employer -Employee Relations Resolution No. 2001-50, the City shall determine the manner in which City services are to be provided, including whether the City should provide services directly or contract out work, including 2 PTEANB MOU 20195-2021 15-5 work that is currently being performed by Association members. In the event the City introduces a plan to outsource services to achieve greater efficiency and/or cost savings, and upon request by the Association, the City shall meet and confer with Association representatives to discuss the impact of the City's decision to contract out work, prior to contracting out such services. The City shall retain sole authority to decide whether or not to contract out work, including work that is currently being performed by Association members. This provision shall not limit the City's authority to enter into such an agreement for any City services. FG. Savings Should any part of this MOU be rendered or declared illegal or invalid by legislation, decree of court of competent jurisdiction or other established governmental administrative tribunal, such invalidation shall not affect the remaining portions of this MOU. SECTION 2. — Compensation A. Pay for Time Worked Salary Adjustments aim �s�t►�r_�. _ - --■r.�Rrn:r:�►nns�.rz�-s�..r�n�r_r�:��er��rni WTM Ig ME. Effective the later of the pay period including July 1, 2019, or the pay period following City Council approval of the MOU, base salaries will be increased by 1.75% Effective the pay period including July 1, 2020, employee base salaries will be increased by 1.75% Effective the pay period including July 1, 2021, employee base salaries will be increased by 1.75% Notwithstanding the above adjustments, the top step pay rate of Police Reserve Officer shall be, at a minimum, equal to Step 1 of Police Officer. 2. Compensation for Overtime - Normal Overtime 3 PTEANB MOU 20195-202148 15-6 r . .Lelaf--TeM me a. Advanced Approval -Employees must have advanced approval from their supervisor to work overtime. b. FLSA Overtime - Overtime earned for actual work hours in excess of 40 in the employee's defined FLSA workweek. c. Contract Overtime — Overtime earned for an employee whose hours paid in their defined FLSA workweek exceeds 40. For purposes of calculating hours paid for contract overtime, Leave does not count as hours worked for purposes of calculating or earning overtime. d. Rate at Which Overtime is Calculated — Both FLSA and Contract Overtime (paid at time and one half — 1.5) shall be calculated at the regular rate of pay, except that the rate at which Contract Overtime is calculated shall not include the City's Cafeteria Plan Allowance, the opt -out Cafeteria Plan Allowance, or any cash back an employee may receive from the Cafeteria Plan Allowance by choosing benefits which cost less than the Allowance. e. Workweek for Purposes of Calculating Overtime — Employees workweek shall begin on Saturday at 12:00 a.m. and will end exactly 168 hours later the following Friday at 11:59 p.m. Reporting Time: The City calculates overtime in tenths of an hour. An employee who works in excess of three minutes of the next tenth should round up to the next tenth and if the employee works three minutes or less of the next tenth should round down. For example, if an employee whose normal work schedule ends at 5:00 p.m. works until 5:03 p.m. he/she should round down and not report the additional three minutes. However, if the employee works until 5:04 4 PTEANB MOU 20195-2021 15-7 p.m., he/she should report an additional tenth of an hour of time worked. 3. Minimum Wage Adjustment Salary ranges of positions that fall below the State minimum wage due to increases in the State minimum wage rate will be adjusted to ensure that employees are earning at least the State minimum wage. -34. Assignment Pay�New Night Shift Differential: Police Department Staff.- Unit members assigned to the Police Department shall be eligible for Night Shift Differential of $1.50 per hour, payable for each regularly scheduled hour worked between 6:00 p.m. and 6:00 a.m. Library Staff.. Unit members assigned to the Library Department shall be eligible for Night Shift Differential of $1.00 per hour, payable for each regularly scheduled hour worked after 5:00 p.m. and for all hours of shifts worked on Sundays. Overtime worked either as an extension of an assigned shift or scheduled as an overtime shift shall not qualify the employee for Night Shift Differential. To qualify for the the differential, the hours worked have to be part of the employee's regularly assigned schedule. The parties agree that to the extent permitted by law, the shift differential pay in this section is special compensation and shall be reported to Ca1PERS as such pursuant to Title 2 CCR, Section 571(x)(4) Shift Differential Pay. Matron Pav: Female Police Department employees assigned matron duties shall receive one (1) hour straight time pay for each shift matron duties are performed. The employee must work a minimum shift of eight (8) hours to be eligible. Bilingual Pay: Employees certified as bilingual (Spanish) shall be eligible to receive seventy-five cents ($0.75) per hour in bilingual pay. The certification process will confirm the employee is fluent at the appropriate conversational level in speaking Spanish. Employees certified shall receive bilingual pay the first full pay period following certification. Additional languages may be considered upon Department Director determination of the benefit to the City and upon approval by the Human Resources Director. 5 PTEANB MOU 20195-2021U 15-8 The parties agree that to the extent permitted by law, the Bilingual pay in this section is special compensation and shall be reported to Ca1PERS as such pursuant to Title 2 CCR, Section 571(x)(4) Bilingual Premium. SECTION 3. — Fringe Benefits A. Cafeteria Plan The City has implemented an IRS qualified Cafeteria Plan. Employees shall have the option of allocating Cafeteria Plan contributions towards the City's existing medical insurance as program rules allow. Employees shall be allowed to change coverages in accordance with plan rules and during regular open enrollment periods. For employees enrolled in medical plans, the cafeteria amount is inclusive of each year'sthe statutory minimum CaIPERS designated minimi im medical insurance contribution. Employees waiving medical coverage and eligible for opt -out benefits described below must provide proof of minimum essential coverage ("MEC') through another source (other than coverage in the individual market, whether or not obtained through Covered California).et�goup env roan in order to rnnniye the nofntnrio benefit An employee who enters the unit, whether as a new employee or as an employee coming from a full time unit, shall have the most recent date he/she enters the unit be the date which dictates the employee's cafeteria benefit amount. Cafeteria Plan — 3 Benefit Tiers Effective January 1, 2017, the City hall adopted a three (3) Tiered Cafeteria benefit structure. Tier eligibility is based on the date of enrollment into the PTEANB and health coverage requirements set forth by the Federal Affordable Care Act (hereinafter referred to as "the Act".) TIER 1 Criteria: Tier 1 benefits are available to unit members to whom the City must offer affordable health coverage as required by the Act. Under the Act's current definition, eligible unit members in this group work an average of 30 hours or more 6 PTEANB MOU 20195-2021 15-9 IN' .. 0111M., 111ill ON. i Effective January 1, 2017, the City hall adopted a three (3) Tiered Cafeteria benefit structure. Tier eligibility is based on the date of enrollment into the PTEANB and health coverage requirements set forth by the Federal Affordable Care Act (hereinafter referred to as "the Act".) TIER 1 Criteria: Tier 1 benefits are available to unit members to whom the City must offer affordable health coverage as required by the Act. Under the Act's current definition, eligible unit members in this group work an average of 30 hours or more 6 PTEANB MOU 20195-2021 15-9 per week as determined by the City's look -back measurement method for determining employee eligibility for health coverage. Unit members found to be eligible using the look -back measurement will be offered Tier 1 benefits the following January. Eligibility may also occur when otherwise mandated under the Act. Each year, in order to meet Minimum Essential Coverage (MEC) guidelines as established by the Act, the City shall identify the portion of the cafeteria benefit that is allocated to medical -only coverage. The remaining portion of the cafeteria benefit may be used toward the purchase of additional medical coverage or be payable to the employee as taxable cash back. For example, in 2019, the MEC is $400 per month and the City would identify $400 per month to medical -only coverage. Employees enrolled in medical plans would be eligible to receive $400 towards medical -only and $375 for the purchase of additional medical coverage or payable as taxable cash back. The amounts allocated to medical -only versus other benefits/cash back may adjust annually in order for the City to meet its obligation to meet MEC requirements. Tier 1 - Group A: This benefit level applies to employees who first enrolled as PTEANB members prior to July 1, 2014 and work 30 hours or more per week. Effoeti aapua -y 4, 204-7,4The City shall provide a cafeteria benefit of $775 per month toward medical benefits for these members. Tier 1 employees who hayed waived medical coverage and have been receiving an "opt out" benefit of $263.40 per month are grandfathered. No additional employees will be provided this "opt out" benefit. Tier 1 - Group B: This benefit level applies to employees who first enrolled as PTEANB members on or after July 1, 2014 and work 30 hours or more per week. Effedive Jan��,204 7, tThe City shall provide this group a cafeteria benefit of $650 per month toward medical benefits. This amount is allocated to medical benefits only to meet the MEC. No portion of the cafeteria benefit is payable to the employee as taxable cash back. There is 7 PTEANB MOU 20195-2021U 15-10 „ .. N I I I i I I IS 10,..... ...Am A.. VA q.III . Tier 1 - Group B: This benefit level applies to employees who first enrolled as PTEANB members on or after July 1, 2014 and work 30 hours or more per week. Effedive Jan��,204 7, tThe City shall provide this group a cafeteria benefit of $650 per month toward medical benefits. This amount is allocated to medical benefits only to meet the MEC. No portion of the cafeteria benefit is payable to the employee as taxable cash back. There is 7 PTEANB MOU 20195-2021U 15-10 no "opt out" cash benefit for eligible unit members who waive coverage. Should the Minimum Essential Coverage exceed $550 per month, the City shall adjust the monthly benefit to comply with the MEC threshold. TIER 2 Criteria: Tier 2 benefits are available to employees who first enrolled as PTEANB members prior to July 1, 2016 and to whom the City is not required by the Act to offer affordable health coverage. In accordance with the Act's current definition, unit members in Tier 2 work an average of less than 30 hours per week as determined by the City's look -back measurement method for determining employee eligibility for health coverage. Tier 2 - Group A: For Tier 2 unit members who are enrolled in a City medical plan effeeti e ap ua. 1, 2017' the City -will provides a cafeteria benefit of $4.25 per hour for each hour worked, to a maximum of 60 hours per pay period. Use of paid leave shall be considered as time worked for the purpose of continuing the $4.25 per hour benefit. Tier 2 - Group B: (1) Tier 2 employees who first enrolled as PTEANB members prior to July 1, 2014 and who waive medical coverage, owe Jany��20T�shall receive from the City an "opt out" cafeteria benefit of $3.25 per hour worked, to a maximum of 60 hours per pay period. Paid leave shall not be considered as time worked for the purpose of continuing the $3.25 per hour benefit. (2) There is no "opt out" benefit for employees who waive medical coverage and who became PTEANB members on or after July 1, 2014. TIER 3 Tier 3 applies to employees who first enrolled as PTEANB members on or after July 1, 2016 and to whom the City is not required by the Act to offer affordable health coverage. In accordance with the Act's current definition, unit members in Tier 3 work an average of less than 30 hours per week as determined by the City's look -back measurement method for determining employee eligibility for health coverage. Unit members in Tier 3 do not receive any cafeteria benefit. B. Healthcare Reform The parties recognize that certain State and Federal laws, programs, and regulations, including the Affordable Care Act, may impact future medical plan offerings. Either party may request to reopen discussions regarding medical insurance for the purpose of discussing alternative approaches and proposals to providing healthcare coverage. In addition, should State or Federal laws 8 PTEANB MOU 20195-202148 15-11 concerning taxation of healthcare benefits change, the parties agree to meet and discuss the impact of such change. C. Pay for Leave Employees are subject toThe City imnlomon+orl a Flex Leave program in which employees receive pay for leave credits for each hour worked at the rate of .04 hours for each hour worked. Credits arewill be placed in an individual Flex Leave bank for each employee and during 2019 will be subject to being paid out upon bi- weekly request (up to two times during 2019), only to the extent that an employee has earned such credits. The maximum accrual of pay for leave hours will be one hundred (100) hours. Once an employee reaches the maximum accrual rate, Flex Leave will stop accruing until the employee's balance falls below 100 hours. Effective in calendar year 2020 and thereafter, employees shall have the option of converting accrued Flex Leave to cash on an hour for hour basis subject to the following: On or before the pay period which includes December 15 (starting on December 15, 2019) of each calendar year, an employee may make an irrevocable election to cash out accrued flex leave which will be earned in the following calendar year. The employee can elect to receive the cash out in the pay period which includes June 30 and/or the pay period which includes December 15 for those Flex Leave benefits that have been earned during that portion of the year. D. Jury Duty PTEANB employees legally required to serve as a juror, and who provide appropriate documentation, shall be eligible for leave with pay for jury service occurring during the employee's regularly scheduled shift, and as provided in the City of Newport Beach Employee Policy Manual. Employees will be paid for the hours they would have been regularly scheduled to work during those days when they were required to be on jury duty. E. Retirement Benefit PERS Retirement The City contracts with the California Public Employees Retirement System (PERS) to provide retirement benefits for its Miscellaneous employees. Pursuant to prior agreements and state mandated reform, the City has implemented first, second and third tier retirement benefits: Tier 1: For employees hired by the City and enrolled in PERS on or before November 23, 2012, the retirement formula shall be the 2.5% 55 calculated on the basis of the single highest year. 9 PTEANB MOU 20195-2021 15-12 Tier 2: For employees first hired by the City and enrolled in PERS between November 24 and December 31, 2012, or hired on or after January 1, 2013 and are current classic members of the retirement system, as defined in the Public Employees Pension Reform Act ("PEPRA'), the retirement formula shall be 2%(aD60 calculated on the average 36 highest months' salary. Tier 3: For employees first eligible for the PERS benefit on or after January 1, 2013, and who do not meet the Tier 2 criteria because they are new members as defined by the PEPRA, the retirement formula shall be 2%(a)-62 calculated on the average 36 highest months' salary. 2. Employee Contributions PTEANB employees will continue to pay the statutory normal member contribution for all Tiers. Employee retirement contributions referenced below that are in addition to the normal PERS Member Contribution will be made on a pre-tax basis through payroll deduction, to the extent allowable by the government tax code. It is recognized that these payments will not be reported to PERS as contributions toward either the member or employer rate, as provided under GC Section 20516(f). Tier 1 Employees: EffeGtive july , 2016, Tier 1 employees shall Gentribi t� 10.42% towar normal Member I en+rib �ti an additional 2.5 ir ,,,-r ��Re r��To,T �.a of�� toward retirement GE)StSpursuant to Government Code SeEt18n 20516(f), for a tetal of 13%. Tier I Employees shall pay their eight percent (8%) (compensation earnable) member contribution, 2.42% compensation earnable (as cost sharing) per Government Code section 20516(x) and 2.58% compensation earnable (as cost sharing) per Government Code section 20516(f). Tier 2 Employees: EffeGtive the pay nem-indudinn u. y 4 2046, Tied empleyeesshall sORtrihi�r% word ti -he.. ne��Aember GGRtrib hien nli S aR addiitiGRal 6.% of noxi toward retirement nnctc p irs pont to Government ro�veGt!GRz ,Tier 2 employees shall pay their seven percent (7%) (Compensation earnable) member contribution and six percent (6%) of compensation earnable as cost sharing per Government Code section 20516(f). •_1119.. �� e I ot- e, 10 PTEANB MOU 20195-2021 15-13 2051 6(f)for a total of 1 Q0/_ If tt�ember Gentrihu Minn rata fnr employees � , �r-r��v--rr �rrracrGG'T rn-acrnvrr-rcrrc-rv�_"""r""_� in Te3 shall beGGme yr no�os than 5.5% in fuyet�a-s determined by -PEERS valuation the additional nal /+/111trIhution mare her the �-cv-�uiuurrc.Tr-crr�—acro-r GGGGTT�n-nvuClGTl--rrruu�-�v� emnle,iee under ` 05466 ,mill be innreaoed e denreaoed annorili g1Y oo that the total employee —Gentribution—equals 43%.—The minimum statutory employee contribution for employees in Tier 3 is subject to the provisions of the (PEPRA) and equals 50% of the "total normal cost" Tier 3 employees shall make an additional contribution of pensionable compensation toward retirement pursuant to Government Code Section 20516(17, for a total employee contribution of 13% of pensionable compensation. The City contracts with PERS for the 4t" Level 1959 Survivors Insurance Benefit, $500 Lump Sum Death Benefit, Sick Leave Credit, Military Service Credit, 2% Cost of Living Adjustment and the pre -retirement option settlement 2 death benefit (Section 21548). Employees in the classifications Police Cadet and Police Reserve Officer are excluded from membership in PERS, as provided in the contract between the City of Newport Beach and the Board of Administration of the Public Employees' Retirement System. 3. PARS Retirement PTEANB employees not enrolled in the PERS retirement system will participate in the Public Agency Retirement Services (PARS) program. The City will make a matching 3.75% contribution to PARS on be alf of the employees. F. Deferred Compensation Each employee shall have the right to enroll in the deferred compensation program set up by the City and subject to the rules of IRS Code section 457. There is no City contribution to an employee's deferred compensation account. To participate in the program, an employee must sign an agreement setting forth the terms of program participation. G. Other Benefits Not Provided 11 PTEANB MOU 20195-202148 15-14 No other fringe benefits are provided to employees in the Part Time Unit. SECTION 4. - Miscellaneous. A. Direct Deposit All employees shall participate in the payroll direct deposit system. B. Recreation Department Step Adjustment Unit members in the classification Recreation Leader, Senior Recreation Leader, Pool Lifeguard, Senior Pool Lifeguard, Senior Services Van Driver, Marine Naturalist Interpreter, and Park Patrol Officer, or comparable classifications as amended, may be eligible for salary step increases upon meeting the following criteria: 365 days have passed since the last salary step increase; employee has worked a minimum of 125 hours in the classification within the preceding 365 days; and the employee is rated as "Contributor" or greater on his or her most recent performance evaluation. Additional salary steps must remain in the range in order to receive the adjustment. Signatures on the following page Executed this day of , 20196: PART TIME EMPLOYEES ASSOCIATION OF NEWPORT BEACH In SteVe SGh^^elJonathan Umanzor, President CITY OF NEWPORT BEACH 12 PTEANB MOU 20195-2021U 15-15 Diane B. Dixon, Mayor CITY OF NEWPORT BEACH By: Peter Brown, Special Counsel ATTEST: Leilani Brown, City Clerk L1arnn Harp Git i Att MeyL I (Sf -e;- 100 1) cl NO 13 15-16 PTEANB MOU 20195-2021-1-9 EXHIBIT A SALARY SCHEDULE FOR PARTTIME POSITIONS PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021 Revision Date to Citywide Salary Schedule: July 6, 2019, 1.75% Cost -of -Living Adjustment PART TIME POSITION HOURLY RATE' Min Max MONTHLY SALARY Z Min Max Administrative Analyst $33.93 $47.75 $5,882 $8,277 Administrative Assistant $28.22 $39.72 $4,891 $6,885 Building Inspector II $34.00 $47.86 $5,894 $8,296 Civil Engineer, Associate $40.42 $56.91 $7,005 $9,864 Civil Engineer, Junior $36.36 $51.15 $6,302 $8,866 Code Enforcement Officer $26.15 $36.80 $4,533 $6,379 Code Enforcement Officer Trainee $22.22 $31.26 $3,852 $5,418 Crime Analyst, Senior $31.24 $43.97 $5,414 $7,621 Crime Prevention Specialist $29.41 $41.38 $5,097 $7,173 Custody Officer $26.92 $37.89 $4,667 $6,568 Department Assistant $22.12 $31.14 $3,834 $5,397 Facilities Maintenance Worker II $21.30 $29.96 $3,691 $5,192 Fiscal Clerk $19.95 $28.07 $3,459 $4,866 Fiscal Clerk, Senior $23.23 $32.65 $4,026 $5,660 Fiscal Specialist $26.91 $37.84 $4,665 $6,559 GIS Technical Aide $13.94 $19.62 $2,416 $3,400 Harbor Services Worker $20.66 $25.10 $3,580 $4,351 Harbor Services Worker, Lead $22.43 $31.56 $3,887 $5,471 Human Resources Analyst $36.39 $51.21 $6,307 $8,877 Human Resources Specialist 1 $28.04 $39.41 $4,861 $6,831 Human Resources Specialist II $30.47 $42.89 $5,282 $7,434 Information Technology Technician $21.44 $30.19 $3,716 $5,233 Intern $17.71 - $3,071 - Librarian 1 $27.22 $38.28 $4,718 $6,635 Library Assistant $23.17 $32.56 $4,016 $5,644 Library Clerk 1 $18.03 $25.36 $3,125 $4,395 Library Clerk II $19.03 $26.81 $3,298 $4,647 Library Page $12.75 $16.29 $2,210 $2,823 Life Safety Specialist III $40.65 $57.20 $7,046 $9,915 Lifeguard Cadet $12.97 - $2,249 - Literacy Coordinator $27.54 $38.76 $4,774 $6,718 Maintenance Aide $13.14 $15.97 $2,277 $2,769 Marine Naturalist Interpreter $16.16 $17.80 $2,801 $3,085 Marketing Specialist $27.55 $38.77 $4,776 $6,720 Office Assistant $18.88 $26.64 $3,273 $4,617 15-17 EXHIBIT A SALARY SCHEDULE FOR PARTTIME POSITIONS PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021 Revision Date to Citywide Salary Schedule: July 6, 2019, 1.75% Cost -of -Living Adjustment PART TIME POSITION * HOURLY RATE' Min Max MONTHLY SALARY 2 Min Max Paralegal $29.59 $41.65 $5,129 $7,219 Park Patrol Officer $20.66 $25.10 $3,580 $4,351 Permit Technician II $29.59 $41.65 $5,129 $7,219 Planner, Assistant $30.43 $42.86 $5,275 $7,429 Planning Technician $27.68 $38.95 $4,797 $6,751 Police Cadet $12.74 $15.48 $2,208 $2,683 Police Community Services Officer $21.53 $33.40 $3,732 $5,790 Police Dispatcher $27.47 $38.68 $4,762 $6,704 Police Reserve Officer $23.98 $33.74 $4,156 $5,848 Pool Lifeguard $13.14 $15.97 $2,277 $2,769 Pool Lifeguard, Senior $19.02 $23.17 $3,296 $4,016 Pool Swim Instructor $15.50 $18.83 $2,686 $3,265 Public Works Technical Aide $16.41 $19.97 $2,845 $3,462 Records Specialist $27.57 $38.80 $4,780 $6,725 Recreation Coordinator, Assistant $20.95 $29.46 $3,631 $5,106 Recreation Leader $12.88 $15.65 $2,233 $2,713 Recreation Leader, Senior $16.41 $19.97 $2,845 $3,462 Recreation Supervisor $30.66 $43.15 $5,314 $7,480 Review Officer $33.02 $38.22 $5,723 $6,624 Shuttle Driver $20.29 $28.57 $3,517 $4,952 Student Aide $12.80 $16.31 $2,219 $2,828 Support Services Aide $21.30 $29.96 $3,691 $5,192 Compensated as listed on the schedule, or California minimum wage, whichever is greater. *Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as outlined in Section 1.A of the PTEANB Memorandum of Understanding. 1 Hourly pay rates are rounded to the nearest hundredth. 2 Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding. 15-18 EXHIBIT A SALARY SCHEDULE FOR PART TIME POSITIONS PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021 Revised: June 27, 2020, 1.75% Cost -of -Living Adjustment PART TIME POSITION HOURLY RATE i Min Max MONTHLY SALARY Min Z Max Administrative Analyst $34.53 $48.59 $5,985 $8,422 Administrative Assistant $28.71 $40.42 $4,976 $7,006 Building Inspector II $34.60 $48.70 $5,997 $8,441 Civil Engineer, Associate $41.12 $57.90 $7,128 $10,037 Civil Engineer, Junior $36.99 $52.04 $6,412 $9,021 Code Enforcement Officer $26.61 $37.45 $4,612 $6,491 Code Enforcement Officer Trainee $22.61 $31.80 $3,919 $5,513 Crime Analyst, Senior $31.78 $44.74 $5,509 $7,754 Crime Prevention Specialist $29.92 $42.11 $5,186 $7,298 Custody Officer $27.39 $38.55 $4,748 $6,683 Department Assistant $22.51 $31.68 $3,901 $5,491 Facilities Maintenance Worker II $21.67 $30.48 $3,756 $5,283 Fiscal Clerk $20.30 $28.56 $3,519 $4,951 Fiscal Clerk, Senior $23.64 $33.22 $4,097 $5,759 Fiscal Specialist $27.38 $38.50 $4,747 $6,674 GIS Technical Aide $14.18 $19.96 $2,459 $3,460 Harbor Services Worker $21.02 $25.54 $3,643 $4,427 Harbor Services Worker, Lead $22.82 $32.12 $3,955 $5,567 Human Resources Analyst $37.02 $52.11 $6,417 $9,032 Human Resources Specialist 1 $28.53 $40.10 $4,946 $6,950 Human Resources Specialist II $31.01 $43.64 $5,375 $7,564 Information Technology Technician $21.81 $30.72 $3,781 $5,324 Intern $18.02 - $3,124 Librarian 1 $27.69 $38.95 $4,800 $6,751 Library Assistant $23.57 $33.13 $4,086 $5,742 Library Clerk 1 $18.35 $25.80 $3,180 $4,472 Library Clerk II $19.36 $27.28 $3,356 $4,729 Library Page $12.97 $16.57 $2,249 $2,873 Life Safety Specialist III $41.36 $58.21 $7,169 $10,089 Lifeguard Cadet $13.20 - $2,288 Literacy Coordinator $28.03 $39.43 $4,858 $6,835 Maintenance Aide $13.37 $16.25 $2,317 $2,817 Marine Naturalist Interpreter $16.44 $18.11 $2,850 $3,139 15-19 EXHIBIT A SALARY SCHEDULE FOR PART TIME POSITIONS PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021 Revised: June 27, 2020, 1.75% Cost -of -Living Adjustment Compensated as listed on the schedule, or California minimum wage, whichever is greater. *Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as outlined in Section 1.A of the PTEANB Memorandum of Understanding. 1 Hourly pay rates are rounded to the nearest hundredth. z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding. 15-20 HOURLY RATE' MONTHLY SALARY Z PART TIME POSITION Min Max Min Max Marketing Specialist $28.04 $39.45 $4,860 $6,837 Office Assistant $19.22 $27.10 $3,331 $4,698 Paralegal $30.11 $42.38 $5,219 $7,345 Park Patrol Officer $21.02 $25.54 $3,643 $4,427 Permit Technician II $30.11 $42.38 $5,219 $7,345 Planner, Assistant $30.97 $43.61 $5,367 $7,559 Planning Technician $28.16 $39.63 $4,881 $6,869 Police Cadet $12.96 $15.75 $2,247 $2,730 Police Community Services Officer $21.91 $33.99 $3,797 $5,891 Police Dispatcher $27.95 $39.35 $4,845 $6,821 Police Reserve Officer $24.40 $34.33 $4,229 $5,951 Pool Lifeguard $13.37 $16.25 $2,317 $2,817 Pool Lifeguard, Senior $19.35 $23.57 $3,354 $4,086 Pool Swim Instructor $15.77 $19.16 $2,733 $3,322 Public Works Technical Aide $16.70 $20.32 $2,895 $3,523 Records Specialist $28.06 $39.48 $4,863 $6,843 Recreation Coordinator, Assistant $21.32 $29.97 $3,695 $5,195 Recreation Leader $13.11 $15.92 $2,272 $2,760 Recreation Leader, Senior $16.70 $20.32 $2,895 $3,523 Recreation Supervisor $31.19 $43.91 $5,407 $7,611 Review Officer $33.60 $38.89 $5,823 $6,740 Shuttle Driver $20.64 $29.07 $3,578 $5,039 Student Aide $13.02 $16.60 $2,258 $2,877 Support Services Aide $21.67 $30.48 $3,756 $5,283 Compensated as listed on the schedule, or California minimum wage, whichever is greater. *Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as outlined in Section 1.A of the PTEANB Memorandum of Understanding. 1 Hourly pay rates are rounded to the nearest hundredth. z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding. 15-20 EXHIBIT A SALARY SCHEDULE FOR PART TIME POSITIONS PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021 Revised: June 26, 2021, 1.75% Cost -of -Living Adjustment PART TIME POSITION HOURLY RATE' Min Max MONTHLY SALARY Min Z Max Administrative Analyst $35.13 $49.44 $6,089 $8,569 Administrative Assistant $29.21 $41.13 $5,063 $7,128 Building Inspector II $35.21 $49.55 $6,102 $8,589 Civil Engineer, Associate $41.84 $58.92 $7,253 $10,212 Civil Engineer, Junior $37.64 $52.96 $6,524 $9,179 Code Enforcement Officer $27.07 $38.10 $4,693 $6,604 Code Enforcement Officer Trainee $23.01 $32.36 $3,988 $5,609 Crime Analyst, Senior $32.34 $45.52 $5,606 $7,890 Crime Prevention Specialist $30.44 $42.84 $5,277 $7,426 Custody Officer $27.87 $39.23 $4,831 $6,800 Department Assistant $22.90 $32.23 $3,970 $5,587 Facilities Maintenance Worker II $22.05 $31.01 $3,822 $5,376 Fiscal Clerk $20.66 $29.06 $3,581 $5,038 Fiscal Clerk, Senior $24.05 $33.80 $4,169 $5,859 Fiscal Specialist $27.86 $39.18 $4,830 $6,791 GIS Technical Aide $14.43 $20.31 $2,502 $3,520 Harbor Services Worker $21.38 $25.99 $3,707 $4,505 Harbor Services Worker, Lead $23.22 $32.68 $4,024 $5,664 Human Resources Analyst $37.67 $53.02 $6,530 $9,190 Human Resources Specialist 1 $29.03 $40.80 $5,032 $7,072 Human Resources Specialist II $31.55 $44.40 $5,469 $7,696 Information Technology Technician $22.20 $31.26 $3,847 $5,418 Intern $18.34 - $3,179 - Librarian 1 $28.18 $39.63 $4,884 $6,869 Library Assistant $23.99 $33.71 $4,158 $5,843 Library Clerk 1 $18.67 $26.25 $3,236 $4,550 Library Clerk II $19.70 $27.76 $3,415 $4,811 Library Page $13.20 $16.86 $2,288 $2,923 Life Safety Specialist III $42.08 $59.22 $7,295 $10,265 Lifeguard Cadet $13.43 - $2,328 - Literacy Coordinator $28.52 $40.12 $4,943 $6,955 Maintenance Aide $13.60 $16.54 $2,357 $2,867 Marine Naturalist Interpreter $16.73 $18.42 $2,900 $3,194 15-21 EXHIBIT A SALARY SCHEDULE FOR PART TIME POSITIONS PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021 Revised: June 26, 2021, 1.75% Cost -of -Living Adjustment Compensated as listed on the schedule, or California minimum wage, whichever is greater. *Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as outlined in Section 1.A of the PTEANB Memorandum of Understanding. 1 Hourly pay rates are rounded to the nearest hundredth. z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding. 15-22 HOURLY RATE' MONTHLY SALARY Z PART TIME POSITION Min Max Min Max Marketing Specialist $28.53 $40.14 $4,945 $6,957 Office Assistant $19.55 $27.58 $3,389 $4,780 Paralegal $30.63 $43.12 $5,310 $7,474 Park Patrol Officer $21.38 $25.99 $3,707 $4,505 Permit Technician II $30.63 $43.12 $5,310 $7,474 Planner, Assistant $31.51 $44.37 $5,461 $7,691 Planning Technician $28.65 $40.33 $4,967 $6,990 Police Cadet $13.19 $16.03 $2,286 $2,778 Police Community Services Officer $22.29 $34.58 $3,864 $5,995 Police Dispatcher $28.44 $40.04 $4,930 $6,940 Police Reserve Officer $24.83 $34.93 $4,303 $6,055 Pool Lifeguard $13.60 $16.54 $2,357 $2,867 Pool Lifeguard, Senior $19.69 $23.99 $3,413 $4,158 Pool Swim Instructor $16.04 $19.50 $2,781 $3,380 Public Works Technical Aide $16.99 $20.68 $2,945 $3,584 Records Specialist $28.55 $40.17 $4,948 $6,962 Recreation Coordinator, Assistant $21.69 $30.50 $3,760 $5,286 Recreation Leader $13.34 $16.20 $2,312 $2,808 Recreation Leader, Senior $16.99 $20.68 $2,945 $3,584 Recreation Supervisor $31.74 $44.68 $5,502 $7,744 Review Officer $34.18 $39.57 $5,925 $6,858 Shuttle Driver $21.01 $29.58 $3,641 $5,127 Student Aide $13.25 $16.89 $2,297 $2,928 Support Services Aide $22.05 $31.01 $3,822 $5,376 Compensated as listed on the schedule, or California minimum wage, whichever is greater. *Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as outlined in Section 1.A of the PTEANB Memorandum of Understanding. 1 Hourly pay rates are rounded to the nearest hundredth. z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding. 15-22 ATTACHMENT B Newport Beach Part Time Employees Association with 1.75% COLA per year and increase Tier 1/Group B cafeteria $100/month sg, 04/10/19 Total 5,808,338 112,014 215,000 1.75% 1.75% 1.75% FY 19 1 1.93%1 1 3.70%1 1 5.51% Budget/Cost Year 1 Year 2 Year 3 Total Cost Base Pay' PARS 2,576,077 45,081 90,952 137,625 273,658 PERS 2,437,798 42,661 86,070 130,237 258,968 Subtotal 5,013,875 87,743 177,021 267,862 532,626 Supplemental Pay Bilingual Pay 3,557 - - - - Subtotal 3,557 - - - - Pension Contribution Z PARS (3.75%) 96,603 1,691 3,411 5,161 10,262 PERS Normal Cost (weighted average all tiers 14.81%) 369,219 6,318 12,747 19,288 38,353 PERS UAL (21.48%) 523,639 9,164 18,488 27,975 55,626 Subtotal 989,461 17,172 34,645 52,424 104,242 Other City Paid Benefits MediCare (mandatory payment of 1.45%) 73,370 1,280 2,583 3,909 7,773 Night shift differential (Library employees only) 3 10,325 - - - - Cell Phone Allowance 4 2,400 - - - - Flex Leave Cash Out - CY18 Actual (786 Hours) 5 15,940 279 563 852 1,693 Increase caf for Tier 1/Group B from $550/mo to $650/moi - 10,800 10,800 10,800 32,400 Subtotal 102,035 12,359 13,946 15,561 41,866 Offset - Employee Pick Up of PERS Pension Costs (13.0%) (316,914) (5,546) (11,189) (16,931) (33,666) Subtotal (316,914) (5,546) (11,189) (16,931) (33,666) Overtime - CY18 Actual/383 Hours 16,324 286 576 872 1,734 Total 5,808,338 112,014 215,000 319,788 646,802 Salary Increase l Total Comp Increase Ony 1 1.93%1 1 3.70%1 1 5.51% 1 City Paid Benefits included in "Base Pay" Category Cafeteria Allowance 141,398 Matron Pay - CY18 Actual 118 Jury Duty - CY18 Actual 431 Flex Leave Taken (2,033 Hours) 47,298 Sick Leave AB1522 Taken (1,163 Hours) 21,312 Subtotal 210,557 Currently 6 employees in Tier 1/Group B (hired after 7/1/14 & enrolled in medical plan) at cost of $39,600 per year. Average number of Tier 1/Group B employees is 9 which would increase annual cost by $10,800. Z This unit has 103 unique budgeted positions with varying FTE numbers totaling 208 active part time employees as of 01/31/2019. FY19 Budget retirement: PARS - 55 positions PERS Tier 1 - 15 positions PERS Tier 2 - 2 positions PERS Tier 3 - 31 positions 3 Night shift cost is based on actual CY 18 costs as department budgets include night shift differential for other bargaining units. 4 Four cell phone allowances ($600/year) for Code Enforcement/Building Inspector positions. 5 Flex Leave - Actuals based on CY18 As of 04/01/2019, 55 employees have a total of 1,438 available flex hours. As of 04/01/2019, 174 employees have a total of 3,684 available AB1522 sick leave hours. In Calendar Year 2018 Part Time Employees earned 1,701 hours of leave and used 1,426 hours (84%) 15-23