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Home My WebLink About08 - Establishment of a Design Committee for the Proposed Newport Beach Library Lecture HallPORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN July 9, 2019 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Peter Tauscher, Senior Civil Engineer, ptauscher(a-)newportbeachca.gov PHONE: 949-644-3316 TITLE: Resolution No. 2019-70: Establishment of a Design Committee for the Proposed Newport Beach Library Lecture Hall ABSTRACT: The City Library Department runs and manages many popular programs and community events, including speaker forums. The City Council, working with the Newport Beach Library Foundation and City staff, are beginning the process to select a consultant design team to develop a building Concept Plan, and possible design for the construction of a new Library Lecture Hall (LLH). The Foundation and Council are now considering the formation of a Newport Beach Library Lecture Hall Design Committee (LLHDC) to oversee the Design Consultant selection and overall design of the proposed new facility. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2019-20, A Resolution of the City Council of the City of Newport Beach, California, Creating a Newport Beach Library Lecture Hall Design Committee; and c) Confirm Mayor Diane B. Dixon's appointments of Mayor Diane B. Dixon, Karen Clark, Jill Johnson -Tucker, Janet Ray, and Matthew Witte to the Library Lecture Hall Design Committee. FUNDING REQUIREMENTS: There is no fiscal impact related to the formation of the Newport Beach Library Lecture Hall Design Committee. Funding for the Design Consultant team and other related project cost is included within the approved Capital Improvement Budget. WE Resolution No. 2019-70: Establishment of a Design Committee for the Proposed Newport Beach Library Lecture Hall July 9, 2019 Page 2 DISCUSSION: Over the past few years, and at the request of the Library Board of Trustees, the City supported and conducted some preliminary planning efforts to explore possible locations for a new library lecture hall adjacent to the Central Library. At the March 12, 2019 Study Session, the LLH was discussed and Council supported using an equal combination of City and outside funding for constructing the LLH project. Subsequently, the FY 2019-20 budget includes funding to continue efforts for developing conceptual plans, cost estimates and final design plans for this project. In an effort to include the Library Board of Trustees, resident design professionals, and the public in the development process, Mayor Dixon brought forward for Council consideration a Library Lecture Hall Design Committee to oversee the selection of the future design consultant as well as the development of the building concept and design. The LLHDC tasks shall include reviewing responses to the City's requests for proposals, providing a recommendation to the Council for the selection of a design team, coordinating and meeting with the design team and City staff, reviewing and providing guidance on the building concept and final design, and making recommendations as necessary to the entire Council in regards to the LLH project. The Mayor shall appoint five members to the LLHDC that will be confirmed by the entire Council. The LLHDC shall be comprised of the following: a) One member of the Newport Beach City Council; b) One current member of the Board of Library Trustees; c) One former member of the Board of Library Trustees who is a resident of the City and registered to vote in the City; d) One member who has a demonstrable design, artistic, construction and/or development background, preferably with experience in attending lectures in the Friends Room; and e) One additional member who meets one of the above criterion but need not be a resident and registered to vote in the City. The LLHDC shall be an advisory committee and shall expire without further action upon the opening of the Library Lecture Hall. If Resolution No. 2019-70 is adopted, Mayor Diane B. Dixon requests Council confirm her appointments of the following individuals to the LLHDC: a) Mayor Diane B. Dixon; b) Janet Ray, Chair of the Board of Library Trustees; c) Jill Johnson -Tucker, former Board of Library Trustee; d) Matthew Witte, member with architecture/development expertise; and e) Karen Clark, additional member and Vice Chair of the Newport Beach Public Library Foundation FM Resolution No. 2019-70: Establishment of a Design Committee for the Proposed Newport Beach Library Lecture Hall July 9, 2019 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Resolution No. 2019-70 �c3 ATTACHMENT A RESOLUTION NO. 2019-70 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, CREATING A NEWPORT BEACH LIBRARY LECTURE HALL DESIGN COMMITTEE WHEREAS, the City of Newport Beach ("City") is considering building a new Library Lecture Hall for the City's Public Library, which would require, among other things, selection of a design and an architect to perform design work; and WHEREAS, the City Council desires to create a Library Lecture Hall Design Committee that would be responsible for, among other things, reviewing responses to the City's Requests for Proposal for the Library Lecture Hall Project ("Project"), providing a recommendation to the City Council for the selection of an architect, coordinating and meeting with the architect and City staff on the Project, and making recommendations, as needed, to the entire City Council in regards to the Project. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council hereby creates a Library Lecture Hall Design Committee, comprised of five (5) members appointed by the Mayor and confirmed by the entire City Council in accordance with the procedures set forth in Exhibit 1, attached hereto and incorporated by this reference. The limited purpose and responsibility of the Library Lecture Hall Design Committee shall be to review responses to City's Requests for Proposal for the Library Lecture Hall Project ("Project"), provide a recommendation for the selection of an architect, coordinate and meet with the architect and City staff on the Project, and to make recommendations, as needed, to the entire City Council in regards thereto, as further described in Exhibit 1. Section 2: The Library Lecture Hall Design Committee shall be an advisory committee and shall expire and sunset without further action upon the opening of the Library Lecture Hall. Section 3: The Library Lecture Hall Design Committee shall be subject to the Brown Act. Resolution 2019 - Page 2 of 2 Section 4: If any section, subsection, sentence, clause or phrase of this resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 5: The recitals provided in this resolution are true and correct and are incorporated into the substantive portion of this resolution. Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 7: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ADOPTED this 9« day of July, 2019, Diane B. Dixon ATTEST: Mayor Leilani 1. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Aaron C. Harp City Attorney Attachment: Exhibit 1 S-5 Exhibit 1 Library Lecture Hall Design Committee AUTHORIZATION: Established by Resolution No. 2019-70 adopted on July 9, 2019. TYPE: The Library Lecture Hall Design Committee ("Committee") is an ad hoc committee subject to the Ralph M. Brown Act. MEMBERSHIP AND QUALIFICATIONS OF APPOINTED MEMBERS: There shall be five (5) members of the Committee, appointed by the Mayor and confirmed by the City Council, comprised of the following: A. One (1) member of the Newport Beach City Council; B. One (1) current member of the Board of Library Trustees; C. One (1) former member of the Board of Library Trustees who is a resident of the City of Newport Beach ("City") and registered to vote in the City; D. One (1) member who has a demonstrable design, artistic, construction and/or development background, preferably with experience in attending lectures in the Friend's Room; and E. One (1) additional member who meets one the above criterion, is a resident of the City and registered to vote in the City. The Mayor shall have discretion to make appointments, to be confirmed by the City Council, utilizing any appointment procedure the Mayor deems appropriate and shall not be required to comply with the appointment procedure set forth in Council Policy A-2. The committee shall have a Chairperson and a Vice Chairperson appointed by the Mayor. The Mayor has the :el discretion to appoint either a Council Member or a citizen to either of these two positions. MEMBERSHIP TERM: The term of the appointed members of the Committee shall be indefinite pending City Council action. MEETINGS: Meetings shall be held as required by the business needs of the Committee in such locations, dates and times as allowed by the Ralph M. Brown Act. STAFF SUPPORT: Staff support shall be provided primarily by the City Manager, the Public Works Department, the Library Services Department and other staff as necessary. PURPOSE & RESPONSIBILITIES: A. Review responses to the Request for Proposal for the Library Lecture Hall project; B. With input from City staff, make a recommendation to the City Council regarding the selection of an architect to perform the scope of work set forth in the Request for Proposal; C. Throughout the duration of the Library Lecture Hall project, hold meetings to provide input to City staff and the selected architect, regarding the design; D. Coordinate with City staff and the selected architect, regarding presentations of the Library Lecture Hall project design to the public and to the City Council; and E. Make other recommendations to City staff and the City Council regarding the Library Lecture Hall project as deemed necessary or desirable by the City Council or Committee. EXPIRATION: The Committee's existence shall expire and sunset without further action upon the opening of the Library Lecture Hall. 8-7