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Home My WebLink About21 - Fire Station No. 2 Replacement Project — Acceptance of Conceptual DesignTO: FROM: CITY OF NEWPORT BEACH City Council Staff Report September 24, 2019 Agenda Item No. 21 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Peter Tauscher, Senior Civil Engineer, ptauscher@newportbeachca.gov PHONE: 949-644-3316 TITLE: Fire Station No. 2 Replacement Project — Acceptance of Conceptual Design ABSTRACT: Recent working sessions with the Fire Department and public outreach efforts for the replacement of the Lido Fire Station No. 2 produced a general consensus for the design of the replacement facility. Staff requests City Council approval of the recommended floor plan and `Lido' exterior architectural style concept for this building and direct to staff to proceed with preparing final construction documents. RECOMMENDATION: a) California Environmental Quality Act (CEQA) cannot be determined at this time. Planning Division staff will be working on the Coastal Development Permit (CDP) and process the required documents for CEQA and CDP; b) Review and approve the conceptual design and project budget; and c) Direct staff to proceed with the final fire station replacement construction documents. FUNDING REQUIREMENTS: The current Capital Improvement Program budget includes sufficient funding for the design and construction for the Fire Station No. 2 Replacement Project. BACKGROUND: The current Lido Fire Station No. 2, located on 32nd Street, was constructed in 1952 and requires frequent maintenance and repairs. While the existing structure is functional, it is too small and no longer meets the operational needs of the Fire Department and community. In lieu of trying to construct and relocate the fire station to a temporary facility, and then demolish and reconstruct a new fire station on the existing property, the City had the opportunity and purchased a 17,693 square foot property located at 2807 Newport Boulevard (Attachment A) where the new Fire Station No. 2 facility will be constructed. In April 2018, the existing restaurant buildings were removed and utilities terminated in preparation for the new fire station. 21-1 Fire Station No. 2 Replacement Project — Acceptance of Conceptual Design September 24, 2019 Page 2 DISCUSSION: The Lido Fire Station No. 2 project is currently included as a planned project within the City's Facilities Financing Plan. A conceptual design for the replacement of Fire Station No. 2 has now been developed by WLC Architects, with input from the Fire Department and the community. Three preliminary exterior concepts were presented to the public at a community meeting on September 10, 2018, including `Modern', `Urban Contemporary' and `Lido' styles. There was substantial support for the `Lido' option, but there were also some requests for a fourth option. At the public's request, a fourth option was prepared which included an exterior with a brick fagade (Attachment B). On June 3, 2019, at Mayor Dixon's District 1 Town Hall Meeting at Marina Park, all four options were presented and again the `Lido' option received overwhelming support. The feedback received from attendees at both meetings supported the `Lido' option. This option meets the public's expectations and reflects the community's architecture style. The concept design shows an 11,068 square foot fire station (Attachment C) that includes: 4,316 square foot apparatus bay with three doors; • Secure medical storage room; • Twelve dorm rooms; • 30 person locker turnout; • Improved kitchen, day room and fitness areas; • Extractor room and wash down areas for contaminated clothing and gear; • On-site parking for fire personnel; and • A separate on-site public restroom facility. In addition, given the location of the proposed new fire station, for fire crews to efficiently depart the new station and enter onto both Newport Boulevard or Balboa Boulevard, a new traffic signal will be constructed at Newport Boulevard (Southbound) and 28th Street. Both this new signal and the existing signal at Newport Boulevard (Northbound) and 28th Street will be tied to the fire station and coordinated to operate with the departing fire apparatus (Attachment D). As a key part of the concept development, the Fire Department formed a review committee consisting of fire personnel familiar with the requirements for this station. The Fire Department review committee worked alongside Public Works staff and the design consultant to develop and refine the new station layout. The Fire Department supports this concept plan as it addresses the essential functions for this station. Cost Estimate The estimated total fire station facility project cost (design, construction, incidentals) is $9,564,500 and itemized below. 21-2 Fire Station No. 2 Replacement Project — Acceptance of Conceptual Design September 24, 2019 Page 3 The overall estimated Fire Station facility budget is as follows: Project Design (Architect, Geotechnical, Survey) $ 525,800 Incidentals (Construction Management, Utilities, FF&E, Testing) $ 500,000 Alerting System $ 150,000 Facility Construction Estimate (09/9/19) $ 7,194,200 New Traffic Signal (Balboa Blvd/28th Street) $ 325,000 Design Contingency (10 -percent) $ 869,500 Estimated Overall Project Cost $ 9,564,500 Budget The current programing estimate in the City's Facilities Financing Plan (FFP) includes $9,907,302 (2020 dollars) for Fire Station No. 2. The FFP estimate did not include the cost for an off-site traffic signal, however there is an opportunity within the estimated FFP budget to accommodate the signal based on the current projected overall estimated project cost. It is important to note that the proposed budget is based on a conceptual plan and preliminary engineering cost estimate; therefore, it is likely that some line items may adjust due to the uncertainty the final design and future construction costs at the time of project advertisement. In addition, as the design progresses, staff will continually be looking for opportunities to reduce costs while providing the desired function and quality for this project. Adjacent Roadway Improvements In combination with the new fire station project, staff plans to complete the planned new traffic signal at Newport Boulevard (Southbound) and 28th Street as well as additional budgeted pedestrian crosswalk, parking and roadway improvements to the 28th Street neighborhood (FY 2019-20 CIP project), prior to the construction of the new Fire Station. The roadway improvement concept includes the following: • New traffic signal at the Southbound Newport Boulevard/28th Street intersection to improve pedestrian crossings and facilitate ingress and egress of fire engines (traffic signal will be connected to the City's Traffic Management Center and coordinated with other peninsula signals); • Widening the sidewalk to create "bulb -outs" at the 28th Street crosswalks at both Southbound Newport Boulevard and Balboa Boulevard intersections to enhance pedestrian crossings (improvement is a recommendation of the previous Pedestrian Crossing Study of Balboa Peninsula); • Installation of a pedestrian flashing beacon at the 28th Street/Balboa Boulevard crosswalk to enhance pedestrian crossings (improvement is a recommendation of the previous Pedestrian Crossing Study of Balboa Peninsula); • Conversion of parallel parking to head -in angled parking along the 200 block of 28th Street, creating an increase of seven parking spots (net gain of four spots when considering three existing spots removed for the fire station driveway); and • Additional intersection lighting and roadway landscaping. 21-3 Fire Station No. 2 Replacement Project — Acceptance of Conceptual Design September 24, 2019 Page 4 A concept for these roadway improvements has been developed and included as Attachment D. Additionally, the planned roadway improvement concept was circulated, via letter, to the residents adjacent to the proposed enhancements. Estimated costs for this planned roadway work will be determined as part of the street design and is not included in the fire station detail estimate (other than the new traffic signal) above. ENVIRONMENTAL REVIEW: California Environmental Quality Act (CEQA) cannot be determined at this time. Planning Division staff will be working on the Coastal Development Permit (CDP) and process the required documents for CEQA and CDP. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Furthermore, Public Works sent notification letters about the meeting to residents with 500 feet of the project. ATTACHMENTS: Attachment A — Location Map Attachment B — Exterior Options Attachment C — Proposed Layout Attachment D — 28th Street Roadway Improvement Concept Exhibit 21-4 Attachment A 21-5 LENGEND FIRE STATION No. 2 o 29TH STREET o � 0 G 9l� O 09 OG STREET �G 28TH 9�0 NOT 70 SCALE LIDO FIRE STATION NO. 2 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT REPLACEMENT LOCATION MAP C-8169-2 09/24/19 21-5 NEWPORT REACH FIRE STATION NO.2 REPLACEMENT Preferred Exterior - Lido Option View from 28th Street FA Corner View of 28th Street and Southbound Newport Boulevard Attachment B — Exterior Options Corner View of 28th Street and Northbound Newport Boulevard 21-6 NEWPORT BEACH FIRE STATION NO.2 REPLACEMENT Alternative Exterior -Urban Contemporary Option1 1 View from 28th Street Corner View of 28th Street and Southbound Newport Boulevard Attachment B — Exterior Options Corner View of 28th Street and Northbound Newport Boulevard 21-7 NEWPORT BEACH FIRE STATION NO.2 REPLACEMENT Alternative Exterior - Modern Option View from 28th Street Corner View of 28th Street and Southbound Newport Boulevard Attachment B — Exterior Options Corner View of 28th Street and Northbound Newport Boulevard 21-8 dlCNI1EC1 NEWPORT BEACH FIRE STATION NO.2 REPLACEMENT Alternative Exterior- Brick Facade Option Corner View of 28th Street and Southbound Newport Boulevard Attachment B — Exterior Options View from 28th Street Corner View of 28th Street and Northbound Newport Boulevard 21-9 NEWPORT BEACH FIRE STATION NO. 2 REPLACEMENT Attachment C — Proposed Layout % 0 .... 0 1000 C. ............. rn� ................................. ........ ............................................... .................................. ................................... 28THSTREET - �w. Site / Floor Plan Layout PROPOSED LAYOUT ;rSF V* NEWPORT BEACH FIRE STATION No. 2 HF ®1f1 NEWPORT BEACH, CA NEWPORT BEACH FIRE DEPARTMENT 21-10 Attachment D ;" 11 *�W-1-10 15 PARKING SPOTS PROPOSED (7 MORE THAN EXISTING) ! 12 10 11 3 0.2 28TH STREET IMPROVEMENT CONCEPT BALBOA BLVD TO SB NEWPORT BLVD 21-11